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HomeMy WebLinkAboutContract 51527-CO1 CSC No.51527-COI FORT WORTH City of Fort Worth -' Change Order Request Project Name Blue Mound Road from Willow Springs to US 287,Willow Springs from Blue Mound to Eagle Blvd City Sec# 51527 Client Project#(s) CO2161 Project Descriptioni - Blue Mound Road from Willow Springs to US 287,Willow Springs from Blue Mound to Eagle Blvd Contractor McClendon Construction Co.,Inc. Change Order# 1 Date 5/26/2020 City Project Mgr. JT Auldridge City Inspector Travis Overstreet Contract Time Dept. 34018 Totals (CD) Original Contract Amount $7,215,420.75 $7,215,420.75 550 Extras to Date Credits to Date Pending Change Orders(in M&C Process) Contract Cost to Date $7,215,420.75 $7,215,420.75 550 Amount of Proposed Change Order $340,935.00 $340,935.00 30 Revised Contract Amount $7,556,355.75 $7,556,355.75 580 Original Funds Available for Change Orders $0.00 Remaining Funds Available for this CO $0.00 Additional Funding(if necessary) $340,935,00 $340,935.00 CHANGE ORDERS to DATE(INCLUDING THIS ONE)AS%OFORIGINAL CONTRACT 4,73% MAX ALLOWABLE CONTRACT AMOUNT(ORIGINAL CONTRACT COST+25%) $9,019,275.94 JUSTIFICATION(REASONS)FOR CHANGE ORDER This change order is to add quantity to existing pay items for concrete removal,flexbase subgrade,HMAC transitions,and concrete pavement addressed in RFI 003&010. RFI 003 addressed elevation changes needed at the intersection of Eagle Blvd and Willow Springs Road which resulted in extending the concrete pavement to the west and RFI 010 added additional length to the driveway pavement to VR Eaton High School to extend to the end of the existing concrete. The unclassified excavation quantity in the bid proposal was not correct,and this was confirmed by the design engineer. The Western half of Willow Springs was a late addition to the project in the design phase,and although the pavement quantity was added to the bid proposal,the unclassified excavation quantity was not updated. It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full(both time and money)for all costs arising out of,or incidental to,the above Change Order. The Project/Program Manager signing below acknowledges that he/she is the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements. Contractor's Company Name Contractor(Name) Contract Signature Date McClendon Construction Co.,Inc. Justin Blair Inspector/Inspection Supervisor Date Project Manager/Program Manager Date 7F0 Sep 1,2020 9 rwgN,=( sepl,2020 Assistant Director(Dept) Date Director,Contracting Department(Dept) Date /0411"& Sep 1,2020 Sep 2,2020 Assistant City Attorney Date Assistant City Manager Date Sep 8,2020 Sep 8,2020 e Council Action(if required) P1&C 20-0498 OFFICIAL RECORD M&C Date 8/4/2020 Form 1295 No. 2020-642293 CITY SECRETARY FT.WORTH, TX CPN: CO2161 Change Order#1 Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Raul E Lopez(Sep 1,202017:22 CDT) Raul E. Lopez, P.E. Program Manager 44'OU'd�n C�FORT�Od� GE' o�id ATTEST: da o a �nR4o44 Mary J. Kayser City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX City of Fort worth Change Order Additions Project Name Blue Mound Road from Willow Springs to US 267,Willow Springs from Blue Mound to Eagle Blvd City Sec# 51527 Client Project# CO2161 Contractor McClendon Construction Co.,Inc. PM JT Auldddge Inspector Travis Overstreet Change Order Submittal# O1 Date 512612020 ADDITIONS Unit UnitCost emove i ewa 27—Remove Conc Pvmt 7.5 35 Undassi ed Excavation 34016 13,530.00000000 Y 16.00 7 Flex base Ty A Gr 15 39 HMA Transition 34016 210.00000000 TN 116.50 Concrete Pavmt 34018 810.00000000 sy $59.00 61 Exploratory Excavation of Existing utilities 34016 9.00000000 Ea $1,500.00 new Sidewalk Footing 5 . .5 new Reprint Street Signs Wrong Size Specified) 34016 7.00000000 Ea 300.00 new Pavement Marking Removal by Flail Milling 5 new Oncor ervie ounduit&Mule Tape 34016 1.00000000 L 6,150.00 34016 340,935.00 Change Order Additions Page 2 of 6 ub Total Additions $340,935.00 Change Order Additions Page 3 of 6 Fox1 Wc RTH City of Fort Worth Change Order Deletions Project Name I Blue Mound Road from Willow Springs to US 287,Willow Springs from Blue Mound to Eagle Blvd City Sec# 51527 Client Project# I CO2161 Contrado McClendon Construction Co.,Inc. PM JT Auldridge Inspector Travis Overstreet Change Order Submittal# O1 Date 512612020 OtLt I ION5 ITEM DESCRIPTION Qty Unit UnitCost Total 34018 0.00 Sub Totale e ions Change Order Deletions Page 4 of 6 Change Order Deletions Page 5 of 6 MISBE for this Change Order M/SBE Sub Type of Service Amount for this CO N/A Total $0.00 Previous Change Orders CO# DATE AMOUNT Total $0.00 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FORTWORTII DATE: 8/4/2020 REFERENCE**M&C 20- LOG 20BLUE MOUND ROAD AND WILLOW NO.: 0498 NAME: SPRINGS ROAD CHANGE ORDER 1 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. Authorize Execution of Change Order No. 1 to City Secretary Contract No. 51527 with McClendon Construction Company, Inc., in the Amount of$340,935.00 for Construction of Blue Mound Road and Willow Springs Road for a Revised Contract Amount of $7,556,355.75 and the Addition of 30 Calendar Days to the Project Schedule (2018 Bond Program) (COUNCIL DISTRICT 7) RECOMMENDATION: It is recommended that the City Council authorize execution of Change Order No. 1, in the amount of $340,935.00, and the addition of 30 calendar days to the project schedule to City Secretary Contract No. 51527 with McClendon Construction Company, Inc., thereby increasing the contract amount to $7,556,355.75 and contract time to 580 calendar days. (City Project No. CO2161) DISCUSSION: On October 23, 2018, by Mayor and Council Communication (M&C) C-28906, the City Council authorized the execution of the contract with McClendon Construction Company, Inc., in the amount of$7,215,420.75, to construct roadway capacity improvements along Blue Mound Road and Willow Springs Road. This Change Order No. 1 will increase the quantities for concrete removal, flexible base, hot mix transitions, concrete pavement and excavation. A portion of Eagle Boulevard must be constructed at a higher elevation and additional length than originally planned due to a private land development project west of the City project. A driveway to the V.R. Eaton High School must be constructed for an additional length than originally planned due to an agreement between the City and the School District. Additional soil material must be excavated and disposed of than originally planned due to the material not being accounted for in the design. This project is included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018) and subsequent actions taken by the Mayor and Council. The Transportation & Public Works (TPW) staff has reviewed and verified the quantities for the additional work under this Change Order No. 1. Additionally, to complete this work, staff recommends that the contract time be extended by 30 calendar days. This Change Order will have no impact on the TPW annual operating budget. M/WBE OFFICE—A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the MWBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services from source(s)where subcontracting or supplier opportunities are negligible. This project is located in COUNCIL DISTRICT 7. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the 2018 Bond Program Fund for the Blue Mound Rd-US287 to Willlow project to support the approval of the above recommendation and execution of the change order. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Dana Burghdoff(8018) Originating Department Head: William Johnson (7801) Additional Information Contact: JT Auldridge (7252) ATTACHMENTS MAP BLUE MOUND RD..PDF REQUEST FOR INFORMATION REPORT (RFI) . 3 1 • CONTRACT NO, PRIME CONYRACTOR Blue Mound and Willow Springs 51527 McClendon Consfruction r • FOR • r REQUESTING REQUESTING PARTY ORG. DATE OF e McClendon Construction 01/30/19 SECYION(S) Vertical Check at Willow Springs and Eagle Roundabout POTENTIAL •ST IMPACT POTENTIAL SCHEDULE NO CHANGE NO CHANGE INCREASE IN COST $ 50,000.00 INCREASE IN TIME #of Days T DECREASE IN COST $ - DECREASE IN TIME #of days= INFORMATION REQUESTED The proposed grades at the WB Eagle connection at the Willow Springs and Eagle Roundabout are significantly off from the existing concrete pavement. Please relook at this and advise. i CONTRACTOR RECOMMENDATION Relook at the grading and advise on potential changes. ' GOVERNMENT RESPONDING PARTY NAME • FWang • • • Mitch Aiton Sr Project Manager 817-392-6591 01/30/19 02/20/19 GOVERNMENT • TO CONTRACTOR See attached Revised Sheets. Showing to tie bock an additional 50'on Willow Springs. Also revised the sheets to fake out the raised crosswalks that were in the bid (majority of the sheets) ATTACHMENTS FROM • Proposed Quantiy change from Consultant. Revised construction sheets 83-88,90-92,94,96-100, 1 11-121, 126, 135, 137, 139-142, 146, 148, 170 NOTE:THE RFI SYSTEM IS INTENDED TO PROVIDE AN EFFICIENT MECHANISM FOR RESPONDING TO CONTRACTOR'S REQUESTS FOR INFORMATION. IT DOES NOT PROVIDE AUTHORITY TO PROCEED WITH ADDITIONAL WORK. 1F THE CONTRACTOR CONSIDERS THE RFI RESPONSE A CHANGED CONDITION,PROVIDE WRITTEN NOTICE TO THE CONTRACTING OFFICER'S REPRESENTATIVE IN ACCORDANCE WITH CONTRACT PROVISIONS. QA REVIEWER'S.NAME&IITL71 QA REVIEWER'S SIGNATURE Mitch Aiion,Sr Project Manager / 7 � 02/20/19 i CHANGE ORDER NO. 1 DATE: February 20, 2019 PROJECT: Blue Mound Road and Willow Springs Road CPN.: 02161 OWNER: City of Fort Worth CONTRACTOR: McClendon Construction Company, Inc. A. DESCRIPTION OF CHANGE: 1. The work items associated with the raised pedestrian crosswalks have been removed from the project. 2. The west connection point of the Willow Springs Road and Eagle Boulevard roundabout has been raised to connect to the existing Eagle Boulevard. The proposed pavement has been extended approximately 125' in order to make the connection. The horizontal alignment of the west connection has also been revised to connect to the existing pavement. 3. Sheets 83-88, 90-92., 94, 96-100, 111-121, 126, 135, 137, 139-142, 146, 148, and 170 in the plan set shall be REMOVED and REPLACED with the attached sheets. B. ADJUSTMENT IN PROJECT QUANTITIES: Unit No: Description Specification Unit of Original Quantity Unit Piice M I Total Section No. Measure Quantity Adjustment UNIT II:PAVING AND DRAINAGE IMPROVE ENTS 21 0241.1000 Remove Conc Pvmt 024115 SY 1145 1,090 $ 7.50 $ 8,175.00 35 3123.0101 Unclassified Excavation by Plan 312316 CY 32700 220 $ 16.00 $ 3,S20.00 37 3211.0113 8"Flexible Base,Type A,GR-1 321123 SY 35425 520 $ 19.50 $ 10,140.00 41 3213.0105 10"Conc Pvmt 321313 SY 32300 490 $ 59.00 $ 28,910. 42 3213.03014"Conc Sidewalk 321320 SY 9010 90 $ 38.00 $ 3,420. 46 9999.0002 Raised Crosswalk 321320 EA 20 20) $ 5,650.00 $, (113,000.00) 49 3291.0100 Topsoil(6") 329119 CY 4600 33 1 $ 20.00 $ 660.00 50 3292.0100 Block Sod Placement - 329213 SY I 25700 200 1 $ 4.00 $` 800. 68 9999.0012 Crosswalk Approach 321723 EA 1 33 1 (33) 1 $ 500.00$ (16,500.00) 79 3441.4003 Furnish/Install Alum Sign Ground Mount City Std. 344130 EA 1 58 1 (7) 1 $ 520.00 $ (3,640.00, Bid Summary. 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NN u >vn'i30 0-1-15x\21o2 as lIn9W0\01051-i5sc\x-a1w\gin ® neW2- �02/�i13m REQUEST FOR INFORMATION REPORT (RFI) • 10 1 CONTRACT • No. PRIME CONTRACTOR Blue Mound and Willow Springs 51527 McClendon Construction • •• REQUEST FOR INFORMATION REQUESTING PARTY NAME REQUESTING PARTY TITLE NG PARTY ORG. D, REQUEST McClendon Construction 03/20/19 RFI SUBJECT SECTION(S)REFERENCED School Driveway on Willow Springs POTENTIAL • POTENTIAL NO CHANGE NO CHANGE -- ---- --�- f INCREASE IN COST $ 15,000.00 INCREASE IN TIME #of Days= DECREASE IN COST $ - DECREASE IN TIME #of Days= INFORMATION REQUESTED i i How do we want the driveway to the school on Willow Springs to look in the end. The school driveway concrete ends 80'from the ROW line. Plans show to just end at the ROW line. I CONTRACTOR RECOMMENDATION Extend the driveway 80'back. It will help the grade of the driveway as well. RESPONDING PARTY TITLE M639 Mitch Aiton I Sr Project Manager 817-392-6591 03/20/19 03/21/19 GOVERNMENT • TO CONTRACTOR I Extend driveway 80'back to where the driveway concrete ends 80'back from the ROW. 1 ATTACHMENTS FROM GOVERNMENT 4. Revised sheet 123 and 130 showing the tie in. NOTE:THE RFI SYSTEM IS INTENDED TO PROVIDE AN EFFICIENT MECHANISM FOR RESPONDING TO CONTRACTOR'S REQUESTS FOR INFORMATION. IT j DOES NOT PROVIDE AUTHORITY TO PROCEED WITH ADDITIONAL WORK. IF THE CONTRACTOR CONSIDERS THE RFI RESPONSE A CHANGED CONDITION,PROVIDE WRITTEN NOTICE TO THE CONTRACTING OFFICER'S REPRESENTATIVE IN ACCORDANCE WITH CONTRACT PROVISIONS. QA REVIEWER'S NAME&TITLE QA REVIEWER'S SIGNATURE __ �■ Mitch Aiton,Sr Project Manager 03/21/19 I IbL#dOU bLSZ-:I Z9£SZ-X CIVOW SDINT'JdS ANOT TIM CINV GVOW QN11OW H(]'(Q 222 UK Hi Ell 2w ��a a - Hill V z"- � mFW- I�"+ WaW A �' F^ 'F�j �Ll Q Vl v ± r leb��" ,•j€i �3�a= e� _ moil QD 2 kmz = pan v F �p3"• 'fig" 3 d z W Q a p a zIt i p o 0 ,6 = I'No5< o " m�psWW-E.'W p _O F off-, `� O S 9sl"= w w, a;W0 N<�oN yo "op'&m:� RAW �g wq� WpV" p a3a v "' &4444 gp '"so d� THJ"WHW��Ta �ng'e 2E9 Hill ial' =IS zS Q" CzAnMN zdRF' �F a3 CA u o Bark o zNN ro ro 00+6ZV1S 3NI-1HO1VW 00 6Z VIS-3 Il W g I f'f Le 1 la w I 0'SL9 Jl ll N � 1 I� olll a I I I r I Yf- os+Pz Ls V III as+9 tlls HAN I IZ I a ® - I I I W a. 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