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HomeMy WebLinkAboutContract 54474 CSC No. 54474 FORT'V Worm CITY OF FORT WORTH COOPERATIVE PURCHASE AGREEMENT This Cooperative Purchase Agreement (`'Agreement") is entered into by and between Dana Safety Supply("Vendor")and the City of Fort Worth,("City"), a Texas home rule municipality. The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: I. This Cooperative Purchase Agreement; 2. Exhibit A—Seller's Quote, Scope of Services or Purchase Order; 3. Exhibit B—Cooperative Agency Contract(e.g.,NJPA,DIR,BuyBoard); and 4. Exhibit C—Conflict of Interest Questionnaire. Exhibits A, B, and C which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement.Total estimated payments made under this Agreement for the first year by City shall be in the amount up to four million four hundred thousand Dollars($4,400,0W.00).Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement shall be for one year beginning on April 1, 2020 and ending on March 31,2021. City shall be able to renew this agreement for two one-year renewal options by written agreement of the parties. Vendor agrees that City shall,until the expiration of three(3)years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books,documents,papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section.City shall give Vendor reasonable advance notice of intended audits. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person By: Jesus J.Chapa(Sep 14, 02013:02 CDT) responsible for the monitoring and administration Name: Jesus J.Chapa of this contract,including ensuring all performance Title: Deputy City Manager and reporting requirements. Date: %Gl�l2J'�DA��%AGt2L APPROVAL RECOMMENDED: By: james Rodriguez(Sep t,102016:11 CDT) Name: James Rodriguez Title: Sr. Management Analyst L 2C1L6� By: EEawin Kraus(Sep 11,202014:05CDT) APPROVED AS TO FORM AND LEGALITY: Name: Edwin Kraus Title: Chief of Police ,doOR? ATTEST: 0°00 0,00oa g p so °'0 y' ono %a=� Name: Taylor Paris o Title: Assistant City Attorney°000l0000 `�Y �`� aa�nEXA5o4p By: (/ CONTRACT AUTHORIZATION: _ Name: Mary J. Kayser M&C: P-20-0218 04/07/20 Title: City Secretary HB 1295: 2020-593681 VENDOR: DANA SAFETYSUPPLY ATTEST: By: q�Z;b � Nam J: fOIXN / ;cq'n n 1 By Title: �'1�l1 q nllq hit r� Tame: Date: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CFW& Dana Safety Supply Page 2 of 2 Board® Cooperative Purchasing P.O.Box 490 Austin, TX 78767-0400 809.695.2919 / 512.467.0222 / Fax:800.211.5454 buyboard.com February 10, 2020 Sent Via Email: darrin@fleetsafety.com Darrin Hope Dana Safety Supply 6525 Goforth St. Houston, TX 77021 Welcome to BuyBoard! Re: Nobbe of The Local Government Purchasing Cooperative Award Proposal Name and Number: Public Safety and Firehouse Supplies and Equipment, Proposal No. 603-20 Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company a BuyBoard@ contract based on the above-referenced Proposal.The contract is effective 4/1/2020 through 3/31/2021,with two possible one-year renewals. The contract documents are those identified in Section 3 of the General Terms and Conditions of the specifications. To view the items your company has been awarded, please review the proposal tabulation No. 603-20 on the following web-site: www.buyboard.com/vendor. Only items marked as awarded to your company can be sold through the BuyBoard contract. In addition, on this website you will find the membership list which will provide you with the names of all entities with membership in our purchasing cooperative. Enclosed with this letter you will find the following documents: 1. Vendor Quick Reference Guide 2. BuyBoard License and Identity Standards You are advised that receipt of a purchase order directly from a Cooperative member is not within the guidelines of the Cooperative.Accepting purchase orders directly from Cooperative members may result in a violation of the State of Texas competitive bid statute and termination of this Cooperative BuyBoard contract. Therefore, all purchase orders must be processed through the BuyBoard in order to comply. Please forward by email to info@buyboard.com any order received directly from a Cooperative member. If you inadvertently process a purchase order sent directly to you by a Cooperative member, please email the order info@buyboard.com and note it as RECORD ONLY to prevent duplication. As an awarded vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business days prior to the start of your contract. On behalf of the Texas Association of School Boards, we appreciate your interest in the Cooperative and we are looking forward to your participation in the program. If you have any questions, please contact Cooperative Procurement Staff at 800-695-2919. Sincerely, Arturo Salinas Department Director, Cooperative Procurement v.6.5 The Local Government Purchasing Cooperative is endorsed by the Texas Association of School Boards, ME -Alwl� =F TC2E�"C3 Texas Municipal League, Texas Association of Counties,and the Texas Association of School Administrators. eoar�cit National Schaal gC npeaire Endorsed by 'NSBA' Boards Association February 10, 2020 Sent Via Email: darrin@fleetsafety.com Darrin Hope Dana Safety Supply 6525 Goforth St. Houston,TX 77021 Welcome to BuyBoard! Re: Notice of National Purchasing Cooperative Award Proposal Name and Number: Public Safety and Firehouse Supplies and Equipment, Proposal No. 603-20 Congratulations, The National Purchasing Cooperative (National Cooperative) has awarded your company a BuyBoard@ contract based on the above-referenced Proposal. As provided for in the Proposal and your National Purchasing Cooperative Vendor Award Agreement, you are authorized to sell the goods and services awarded under the Proposal to National Cooperative members in states other than Texas through the BuyBoard. The contract is effective 4/1/2020 through 3/31/2021,with two possible one-year renewals. The National Cooperative membership list is available at our website www.buyboar-d.com/vendor. The list identifies the current members that may purchase awarded goods and services under your National Cooperative BuyBoard contract. You are advised that receipt of a purchase order directly from a National Cooperative member is not within BuyBoard guidelines. Accepting purchase orders directly from Cooperative members may result in a violation of applicable competitive procurement law and termination of this National Cooperative BuyBoard contract. Therefore, all purchase orders from National Cooperative members must be processed through the BuyBoard. Please forward by e-mail to info@buyboard.com any order received directly from a National Cooperative member. If you inadvertently process a purchase order sent directly to you by a National Cooperative member, please fax the order to the above number and note it as RECORD ONLY to prevent duplication. As an awarded vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business days prior to the start of your contract. On behalf of the National Cooperative, we are looking forward to your participation in the program. If you have any questions, please contact Cooperative Procurement Staff at 800-695-2919. Sincerely, Arturo Salinas Department Director, Cooperative Procurement v.6.5 P0.Box 460,Austin, Texas 75767-0400 800.695.2919■buyboard.com Board Cooperative Purchasing 12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 •blAyboard.corn PRDPOSER's AGREEMENT AND SIGNATURE Proposal Name: Public Safety and Firehouse PLQ osal D e DatelOgening Oilte and Time: Supplies and Equipment July 31, 2019 at 4:00 PM Location of Proposal Opening: Texas Association of School Boards, Inc. BuyBoard Department Proppsal Number: 603-20 12007 Research Blvd. Austin,TX 78759 Anfiginated Cooperative Board Meeting Date: Contract Time Period: April 1, 2020 through January/February 2020 March 31, 2021 with two (2) possible one-year renewals Dana Safety Supply 07-29-2019 Name of Proposing Company Date 6525 Goforth St. Street Address Signature f Authorize C a.6y fficial Houston, TX 77021 Mark Sevigny City, State, Zip Printed Name of AuthlekSqhty Official 813-348-4866 Bid Manager Telephone Number of Authorized Company Official Position or Title of Authorized Company Official 813-348-0450 27-1557226 Fax Number of Authorized Company Official Federal ID Number Proposal rorms COMM/SVC5 v.05.31.2019 Board® Cooperative Purchasing 12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buy rd.com The proposing company ('you"or"your") hereby acknowledges and agrees as follows: 1. You have carefully examined and understand all Cooperative information and documentation associated with this Proposal Invitation, including the Instructions to Proposers, General Terms and Conditions, attachments forms, item specifications, and line items (collectively"Requirements"); 2. By your response ("Proposal") to this Proposal Invitation, you propose to supply the products or services submitted at the prices quoted in your Proposal and in strict compliance with the Requirements, unless specific deviations or exceptions are noted in the Proposal; 3. Any and all deviations and exceptions to the Requirements have been noted in your Proposal and no others will be claimed; 4. If the Cooperative accepts any part of your Proposal and awards you a contract, you will furnish all awarded products or services at the prices quoted and in strict compliance with the Requirements (unless specific exceptions are noted in the Proposal and accepted by the Cooperative), including without limitation the Requirements related to: a. conducting business with Cooperative members, including offering pricing to members that is the best you offer compared to similar customers; b. payment of a service fee in the amount specified and as provided for in this Proposal Invitation; c. the possible award of a piggy-back contract by another governmental entity or nonprofit entity, in which event - you will offer the awarded goods and services in accordance with the Requirements; and d. submitting price sheets or catalogs in the proper format as required by the Cooperative as a prerequisite to activation of your contract; S. You have clearly identified on the included form any information in your Proposal that you believe to be confidential or J proprietary or that you do not consider to be public information subject to public disclosure udder a Texas Public J_ Information Act request or similar public information law; 6. The:individual signing this Agreement is duly authorized to enter into the contractual relationship represented by this 1 Proposal Invitation on your behalf and bind you to the Requirements, and such individual (and any individual signing a form) is authorized and has the requisite knowledge to provide the information and make the representations and certifications required in the Requirements; 7. You have carefully reviewed your Proposal, and certify that all information provided is true, complete and accurate, and you authorize the Cooperative to take such action as it deems appropriate to verify such information; and 8. Any misstatement, falsification, or omission in your Proposal, whenever or however discovered, may disqualify you from consideration for a contract award under this Proposal Invitation or result in termination of an award or any other remedy or action provided for in the General Terms and Conditions or by law. Proposal Forms COMM/SVCS v.65.31.2019 ArCouperative Purchasing 12007 Research Boulevard ' Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 •buyboard.com VENDOR CONTACT INFORMATION Name of Company: Dana Safety Supply Vendor Proposal/Contract Contact Name: Darren Hope Vendor Proposal/Contract Contact E-mail Address: darrin fleetsafet .cam Vendor Contact Mailing Address for Proposal/Contract Notices: 2188 Spicer Cove, Memphis, TN 38134 Company Website: uvww•danasafet supply.com Purchase Orders: All purchase orders from Cooperative members will be available through the Internet. Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be provided to vendors to assist them with retrieving their orders. Please select options below for receipt of purchase orders and provide the requested information: 0 I will use the internet to receive purchase orders at the following address: Purchase Order E-mail Address: darrin@fleetsafety.com Purchase Order Contact: Darrin Hope Phone: 901-359-5593 Alternate Purchase Order E-mail Address: msevigny@danasafetysupply.com Alternate Purchase Order Contact: Mark Sevigny Phone: 813-348-4866 ❑ Purchase orders may be received by the Designated Dealer(s) identified on my company's Dealer Designation form as provided to the Cooperative administrator. I understand that my company shall remain responsible for the Contract and the performance of all Designated Dealers under and in accordance with the Contract. Reguest f r Qm9tgs "RF " : Cooperative members will send RFQs to you by e-mail. Please provide e-mail addresses for the receipt of RFQs: RFQ E-mail Address: darrin@fleetsafety.com RFQ Contact: Darrin Hope Phone: 901-359-5593 Alternate RFQ E-mail Address: msevigny@a7danasafetysupply.com Alternate RFQ Contact: Mark Sevigny Phone: 813-348-4866 Proposal Forms COMMJSVCS v.05.31.2019 Ba�rr�l® Cooperative Purchasing 12007 Research Boulevard ' Austin,Texas 78759-2439 - PH: 800-695-2919 ' FAX: 800-211-5454 • u bo r Invoice s: Your company will be billed monthly for the service fee due under a contract awarded under this Proposal Invitation. All invoices are available on the BuyBoard website and e-mail notifications will be sent when they are ready to be retrieved. Please provide the fallowing address, contact and e-mail information for receipt of service fee invoices and related communications: Please choose only one (11 of the following options for receipt of invoices and provide the requested information: ® Service fee invoices and related communications should be provided directly to my company at: Invoice Mailing address: 4809 Ko er Blvd. Department: _ Accounting City: Greensboro state: NC Zip Code: 27407 Contact Name: Joan Miller Phone: 336-854-5536 Invoice Fax: 813-348-0450 Invoice E-mail Address: j_Miller@danasafetysupply.com Alternative Invoice E-mail Address: probinson@danasafetysupply.com ❑ In fieu of my company, I request and authorize all service fee invoices to be provided directly to the following billing agent**: Billing agent Mailing address: NIA Department: City: State: Zip Code: Billing Agent Contact Name: Phone: Billing Agent Fax: Billing Agent E-mail Address: Alternative Billing Agent E-mail Address: **if Vendor authorizes a billing agent to receive and process service fee invoices, In accordance with the General Terms and Conditions of the Contract, Vendor specifically acknowledges and agrees that nothing in that designation shall relieve Vendor of Its responsibilities and obligations under the Contract Including, but not limited to,payment of all service fees under any Contract awarded Vendor. Proposal Forms COMMJSVCS v.05.31.2919 Ward m W90perative Purchasing 12007 Research Boulevard ' Austin, Texas 78759-2439 • PH: 800-695-2919 ' FAX: 800-211-5454 •buyboard.corn FELONY CONVICTION DISCLOSURE AND DEBARMENT CERTIFICATION FELONY CONVICTION DISCLOSURE Subsection (a) of Section 44.434 of the Texas Education Code (Notification of Criminal History of Contractor) states: "A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony." Section 44.034 further states in Subsection (b): "A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract." Please check N)one.of the following: ❑ My company is a pub11Cly-held corporation. (Advance notice requirement does not apply to publicly-held corporation.) ® my company is not owned or operated by anyone who has been convicted of a felony. ❑ My company is owned/operated by the following individuals) who haslhave been convicted of a felony: Name of Felon(s): Details of Convictions): By signature below, I certify that the above information is true, complete and accurate and that I am authorized by my company to make this certification. r Dana Safety Supply i Company Name Mark Sevigny 5ignatu e of Aut rizedTa Official Printed Name DEBARMENT CERTIFICATION Neither my compa y no r or principal of my company has been debarred, suspended or otherwise made ineligible for participation in Fede ante programs under Executive Order 12549, "Debarment and Suspension,"as described in the Federal Re isteres and Regulations. Neither my company nor an owner or principal of my company is currently listed on the gent-wide exclusions in SAM, debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. My company agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from my company if my company or an owner or principal is later listed on the government-wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to make this certification. Dana Safety Supply Company Name Mark Sevigny 5ignatur of Authori ed C p y Official Printed Name Proposal Forms COMM/SVCS v.05.31.2019 ward� Cooperative Purchasing 12007 Research Boulevard ' Austin,Texas 78759-2439 • PH: 800-695-2919 ' FAX: 800-211-5454 ' puyboard.corn RESIDENTI NONRESIDENT CERTIFICATION Chapter 2252, Subchapter A, of the Texas Government Code establishes certain requirements applicable to proposers who are not Texas residents. Under the statute, a "resident"proposer is a person whose principal place of business is in Texas, including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas. A `nonresident"proposer is a person who is not a Texas resident. Please indicate the status of your company as a "resident" proposer or a "nonresident"proposer under these definitions. Please check(J)one of the following; ❑ I certify that my company is a Resident Proposer. I certify that my company is a Nonresident Proposer. If your company is a Nonresident Proposer, you must provide the following information for your resident state (the state in which your company's principal place of business is located): Dana Safety Supply 4809 Koger Blvd. Company Name Address Greensboro NC 27409 City State Zip Code A. Does your resident state require a proposer whose principal place of business is in Texas to under-price proposers whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract? Yes ❑ No B. What is the prescribed amount or percentage? $ or 5 % VENDOR EMPLOYMENT CERTIFICATION Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when determining to whom to award a contract. Among the criteria for certain contracts is whether the vendor or the vendor's ultimate parent or majority owner (i) has its principal place of business in Texas; or (ii) employs at least 500 people in Texas. If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas, does your company, ultimate parent company, or majority owner employ at least 500 people in Texas? Please check W)one of the following_ C] Yes No By signature below, I certify that the information in Sections 1 (Resident/Nonresident Certification) and 2 (Vendor Employment Certification)above is true, complete and accurate and that I am authorized by my company to make this certification. Dana Safety Supply Company Name WOA Mark Sevigny Signatu 1 of Auth rite m Official Printed Name Proposal Forms COMMISVCS v.05.31.2019 wBoard Couperative Purchasing 12007 Research Boulevard • Austin,Texas 78759-7439 • PH: 800-695-2919 - FAX: 800-211-5454 •bMy _eard,.com NO ISRAEL BOYCOTT CERTIFICATION Effective September 1, 2017, as amended effective May 7, 2019 (H.B. 793), a Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company (excluding a sole proprietorship) that has 10 or more full-time employees for goods or services unless the contract contains a written verification from the company that it; (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. (TEx. Gov'T CODE Ch. 2270). Accordingly, this certification form is included to the extent required by faw, "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an actin made for ordinary business purposes. TEx. Gov'T CODE§808.001(1). By signature below, I certify and verify that Vendor does not boycott Israel and will not boycott Israel during the term of any contract awarded under this Proposal Invitation, that this certification is true, complete and accurate, and that I am authorized by my company to make this certification. Dana Safety Supply Company Name i.. r t� Mark Sevigny Signatu of Auth rite pa y Official Printed Name Note: if Vendo does of w sh to make this certification, return the blank form in lleu of completed certlficatlon. No EXCLUDED NATION OR FOREIGN TERRORIST ORGANIZATION CERTIFICATION Effective September 1, 2017, Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter.into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization—specifically, any company identified on a fist prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature below, I certify and verify that Vendor is not on the Texas Comptroller's list identified above; that this certification is true, complete and accurate; and that I am authorized by my company to make this certification. Dana Safety Supply Company Name Mark Sevigny S n'atur of Authori ed m y Official Printed Name Proposal Forms CQMM/SVCS v.05.31.2019 Board Couperative Purchasing 12007 Research Boulevard • Austin, Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION A proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business Enterprise or "MWBE" and all referred to in this form as a "HUB'} is encouraged to indicate its HUB certification status when responding to this Proposal Invitation. The electronic catalogs will indicate HUB certifications for vendors that properly indicate and document their HUB certification on this form. Please check❑1 all that_app3_Y_ ❑ I certify that my company has been certified as a HUB in the following categories: ❑ Minority Owned Business ❑ Women Owned Business ❑ Service-Disabled Veteran Owned Business(veteran defined by 38 U.S.C. §101(2),who has a service-connected disability as defined by 38 U.S.C. § 101(16),and who has a disability rating of 201DIo or more as determined by the U. S. Department of Veterans Affairs or Department of Defense) Certification Number: Name of Certifying Agency: [- My company has NOT been certified as a HUB. By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to make this certification. Dana Safety Supply Company Name Mark Sevigny P ' ted Name CV Signatur I of Authors ed C pa Official Proposal Forms COMM/SVCS v,05.31.2019 PUGOOPerativePurcliasing 12007 Research Boulevard •Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyboard.com CONSTRUCTION-RELATED GOODS AND SERVICES AFFIRMATION A contract awarded under this Proposal Invitation covers only the specific goods and services awarded by the BuyBoard. As explained in the BuyBoard Procurement and Construction Related Goods and Services Advisory for Texas Members ("Advisory'}, Texas law prohibits the procurement of architecture or engineering services through a purchasing cooperative. This BuyBoard contract does not include such services. Architecture or engineering services must be procured by a Cooperative member separately, in accordance with the professional Services Procurement Act (Chapter 2254 of the Texas Government Code) and other applicable law and local policy. The Advisory, available at buyboard,comLVe-n-d-or/Resources.aspxF provides an overview of certain legal requirements that are potentially relevant to a Cooperative member's procurement of construction or construction-related goods and services, including those for projects that may involve or require architecture, engineering or independent testing services. A copy of the Advisory can also be provided upon request. By signature below, the undersigned affirms that Proposer has obtained a copy of the Advisory, has read and understands the Advisory, and is authorized by Proposer to make this affirmation. If Proposer sells construction-related goods or services to a Cooperative member under a BuyBoard contract awarded under this Proposal Invitation, Proposer will comply with the Advisory and applicable legal requirements, make a good faith effort to make its Cooperative member customers or potential Cooperative member customers aware of such requirements, and provide a Cooperative member with a copy of the Advisory before executing a Member Construction Contract with the member or accepting the member's purchase order for construction-related goods or services, whichever comes first. na Safety Supply Company Dame i Mark Sevigny Signature of Autho zed p ny Official Printed Name 07-29-2019 Date I� Proposal Forms COMM/SVCS v.05.31.2019 ;Poardo Cooperative Purchasing 12007 Research Boulevard • Austin, Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 •tgXb rd.com DEVIATION AND COMPLIANCE If your company intends to deviate from the General Terms and Conditions, Proposal Specifications or other requirements associated with this Proposal Invitation, you MUST list all such deviations on this form, and provide complete and detailed information regarding the deviations on this form or an attachment to this form. The Cooperative will consider any deviations in its contract award decision, and reserves the right to accept or reject a proposal based upon any submitted deviation, in the absence of any deviation identified and described in accordance with the above, your company must fully comply with the General Terms and Conditions, Proposal Specifications and all other requirements associated with this Proposal Invitation if awarded a contract under this Proposal Invitation. A deviation will not be effective unless accepted by the Cooperative. The Cooperative may, in its sole discretion, seek clarification from and/or communicate with Proposer(s) regarding any submitted deviation, consistent with general procurement principles of fair competition. The Cooperative reserves the right to accept or reject a proposal based upon any submitted deviation. Please check❑1 one of the following: NSA; Deviations [] Yes; Deviations List and fully explain any deviations you are submitting: PLEASE PROVIDE THE r-QLLQWING INF RMA 1. Shipping Via: ® Common Carrier ❑ Company Truck ❑ Prepaid and Add to Invoice ❑ Other: 2. Payment Terms: ® Net 30 days ❑ 111% in 10/Net 30 days ❑ Other: 3. Number of Days for Delivery: 30 ARO 4. Vendor Reference/Quote Number: BBTX2()19 5.;State your return policy: We honor all the manufacturers warranties. Any Dana Safety Supply 1 Fleet Safety office can handle any warranty issues. 6..Are electronic payments acceptable? ®Yes ❑ No 7. Are credit card pa en acceptable?®Yes ❑ No Dana Safety Sup y — - mpany Nam Mark Sevigny 5ignatur of Author ed p y Official Printed Name Proposal Forms COMM/SVCS v.05.31.2019 Ward Wuoperative Purchasing 12007 Research Boulevard ' Austin,Texas 78759-2439 - PH: 800-695-2919 ' FAX: 800-211-5454 -buyboard.corn LOCATION AUTHORIZED SELLER LISTINGS If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete the Manufacturer Designated Deafer form. Dana Safety Supply Company Name 6525 Goforth St. Address Houston. TX 77021 City - State Zip 71.3-228-8900 866-829-8900 Phone Number Fax Number Chuck Geocaris Contact Person - - Dana Safety Supply Company Name 814 S. Blue Mound Rd. Address Saginaw TX 76131 City State zip 682-70875756 682-708-5757 Phone Number Fax Number Geoff Degioanni Contact Person Proposal Farms COMM/SVCS v.05.31.2019 Board® Cooperative Purchasing 12007 Research Boulevard ' Austin,"texas 78759-2439 • PH: 800-595-2919 • FAX: 800-211-5454 •buyboard.com LOCATION LAUTHORIZED SELLER LISTINGS If you have more than one location/authorized seller that will service a contract awarded under this Proposal Invitation, please list each location/authorized seller below, If additional sheets are required, please duplicate this form as necessary: NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. If you are a product manufacturer and wish to designate Designated Dealers as defined in the General Terms and Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete the Manufacturer Designated Dealer form. Fleet safety Company Name 202 East industrial Way Address La Teri a TX 78559 City State Zip 281 -728-1400 991-377-5633 Phone Number Fax Number David Nieto Contact,Person Company Name I� Address City State Zip Phone Number Fax Number Contact Person Proposal forms COMMISVCS v.05.31.7.019 1 wBoard® upperative Purchasing 12007 Research Boulevard ' Austin,Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 ' u boar MANUFACTURER DEALER DESIGNATION If Vendor is a manufacturer that sells products through a dealer network and wishes to designate a dealer or multiple dealers ("Designated Dealers") to receive Cooperative member Purchase Orders on Vendor's behalf, you must complete this form for each dealer you wish to designate. Regardless of any Designated Dealers submitted by Vendor, Vendor specifically agrees and acknowledges that any such designations are for Vendor's convenience only and shall not, if Vendor is awarded a Contract, relieve Vendor of any obligations under the Contract, including payment of Cooperative service fees on all Purchase Orders submitted to Vendor or any Designated Dealer. In accordance with the General Terms and Conditions, an awarded Vendor shall remain responsible and liable for all of its obligations under the Contract and the performance of both Vendor and any of Vendor's Designated Dealers under and in accordance with the Contract and remain subject to all remedies for default thereunder, including, but not limited to suspension and termination of Vendor's Contract for nonpayment of service fees. If awarded, Vendor authorizes the Cooperative, in its sole discretion, to list any Vendor Designated Dealers in the BuyBoard system and to receive Purchase Orders directly from Cooperative members on behalf of Vendor. To the extent a Vendor with Designated Dealers receives a Purchase Order directly, it shall be the responsibility of Vendor to appropriately process such Purchase Order in accordance with the Contract, including but not limited to timely forwarding such Purchase Order to a Designated Dealer for processing. The Cooperative reserves the right, in its sole discretion, to refuse addition of, or request removal of, any Designated Dealer, and Vendor agrees to immediately require such Designated Dealer to cease accepting Purchase Orders or otherwise acting on Vendor's behalf under the Contract. Further, the Cooperative's administrator shall be authorized to remove or suspend any or all Designated Dealers from the BuyBoard at any time in its sole discretion. If you wish to designate a dealer to service a contract awarded under this Proposal Invitation, please list the Designated Dealer below and have this form signed by an official of your company authorized to make such designation. If you wish to designate multiple dealers, please duplicate this form as necessary. Designated Dealer Name NIA Designated Dealer Address City State Zip Phone Number Fax Number Email address Designated Dealer Tax ID Number* (*attach W-9) Designated Dealer Contact Person Your Company Name Signature of Authorized Company Official Proposal Forms COMM/SVCS v.05.31.2019 Baard Cooperative Purchasing 12007 Research Boulevard 'Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 •buyboard.com TEXAS REGIONAL SERVICE DESIGNATION The Cooperative (referred to as "Texas Cooperative" in this form and in the State Service Designation form) offers vendors the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all Texas Cooperative members statewide, you must indicate the specific regions you will service on this form. If you propose to serve different regions for different products or services included In your proposal, you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly Indicate the products or services to which the designation applies In the space provided at the end of this form. By designating a region or regions, you are certifying that you are authorized and willing to provide the proposed products and services in those regions. Designating regions in which you are either unable or unwilling to provide the speclfled products and services shall be grounds for either rejection of your proposal or, if awarded, termination of your Contract. Additionally, if you do not plan to service Texas Cooperative mernbers (i.e., if you will service only states other than Texas), you must so indicate on this form. Regional Education Service Centers ® I will service Texas Cooperative members statewide. 16 y ❑ I will not service Texas Cooperative members statewide. I will only service members in the regions checked below: M-I• r '` Region Headquarters �,• - - ❑ 1 Edinburg 7 ❑ 2 Corpus Christi ■. �, ❑ 3 Victoria tg ❑ 4 Houston �, + .. `: ❑ 5 Beaumont ❑ 6 Huntsville - ` „ ■' i ❑ 7 Kilgore ❑ 8 Mount Pleasant .�� • 71 9 Wichita Fails f .• ❑ 10 ' --- .,:�• ,-'=':"``� Richardson ❑ 11 Fort Worth - ❑ 12 Waco Ly_ _ ❑ 13 Austin - ww ❑ 14 Abilene ❑ 15 San Angelo `-- ❑ 16 Amarillo Dana Safety Supply ❑ 17 Lubbock❑ 18 Midland Company Name ❑ 19 El Paso RAE ❑ 20 San Antonio Signat re of Au horiz o pany Official Mark Sevign ❑ I will not service members Printed Name of the Texas Cooperative. Proposal Forms COMMJSVCS v.05.31.2019 i D jlp oard� wCuopurativa Purchasing 12007 Research Boulevard • Austin,'Texas 78759-2439 • PH: 800-695-2919 ' FAx-. 800-211-5454 • buyboard,com If this Texas Regional Service Designation form applies to only one or some of the products and services proposed by Vendor, list the products and services to which this form applies here: N/A Proposal Forms COMM/SVCS v.05.31.2019 Board Cooperative Parchasirrg 12007 Research Boulevard ' Austin,Texas 78759-2439 • PH: 800-695-2919 ' FAX: 800-211-5454 'bgyboard.corn STATE SERVICE DESIGNATION The Cooperative offers vendors the opportunity to service other governmental entities in the United States, including intergovernmental purchasing cooperatives such as the National Purchasing Cooperative BuyBoard. You must complete this form if you plan to service the entire United States, or will service only the specific states indicated. (Note:If you plan to service Texas Cooperative members, be sure that you complete the Texas Regional Service Designation form.) If you serve different states for different products or services Included in your proposal, you must complete and submit a separate State Service Designation form for each group of products and clearly Indicate the products or services to which the designation applies in the space provided at the end of this form. By designating a state or states, you are certifying that you are authorlzed and willing to provide the proposed products and services In those states. Designating states in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your proposal or, if awarded, terminatlon of your Contract. Please check(I) all that apply: I will service all states in the United States. ❑ I will not service all states in the United States. I will service only the states checked below: ❑ Alabama ❑ Alaska ❑ Nebraska ❑ Arizona ❑ Nevada ❑ Arkansas ❑ New Hampshire ❑ California (Public Contract Code 20118 &20652) ❑ New]ersey ❑ Colorado ❑ New Mexico ❑ Connecticut ❑ New York ❑ Delaware ❑ North Carolina ❑ District of Columbia ❑ North Dakota ❑ Florida ❑ Ohio ❑ Georgia ❑ Oklahoma ❑ Hawaii ❑ Oregon ❑ Idaho ❑ Pennsylvania ❑ Illinois ❑ Rhode Island ❑ Indiana ❑ South Carolina ❑ Iowa ❑ South Dakota ❑ Kansas ❑Tennessee ❑ Kentucky ❑Texas ❑ Louisiana ❑ Utah ❑ Maine ❑ Vermont ❑ Maryland ❑ Virginia ❑ Massachusetts ❑ Washington ❑ Michigan ❑ West Virginia ❑ Minnesota ❑ Wisconsin ❑ Mississippi ❑ Wyoming ❑ Missouri ❑ Montana Proposal Forms COMM/SVCS v.05.31.2019 ;Doarde wCoape,raffifePurubasing 12007 Research Boulevard ' Austin,Texas 78759-2439 ' PH: 800-695-2919 ' FAX: 800-211-5454 • buyboard.com This form will be used to ensure that you can service other governmental entities throughout the United States as indicated. Your signature below confirms that you understand your service commitments during the term of a contract awarded under this proposal. Dana Safety Supply — Company Name Mark Sevigny "ofAu—t any Official Printed Name If this State Servi a desig ati n form applies to only one or some of the products and services proposed by Vendor, list the products a d ervi es which this form applies here: NIA Proposal Forms COMM/SVC5 v.05.31.2019 i oard� Cooperative Parchasing 12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454• buyboard.com NATIONAL PURCHASING COOPERATIVE VENDOR AWARD AGREEMENT In accordance with the Terms and Conditions associated with this Proposal Invitation, a contract awarded under this Proposal Invitation may be "piggy-backed" by another governmental entity. The National Purchasing Cooperative is an intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members throughout the United States. If you agree to be considered for a piggy-back award by the National Purchasing Cooperative, you agree to the following terms and agree to serve National Purchasing Cooperative members in the states you have indicated on the State Service Designation form, in your Proposal. By signing this form, Proposer(referred to in this Agreement as"Vendor") agrees as follows: 1. Vendor acknowledges that if The Local Government Purchasing Cooperative ("Texas Cooperative") awards Vendor a contract under this Proposal Invitation ("Underlying Award"), the National Purchasing Cooperative ("National Cooperative") may - but is not required to - "piggy-back" on or re-award all or a portion of that Underlying Award ("Piggy-Sack Award"). By signing this National Cooperative Vendor Award Agreement ("Agreement"), Vendor accepts and agrees to be bound by any such Piggy-Back Award as provided for herein. 2. In the event National Cooperative awards Vendor a Piggy-Back Award, the National Cooperative Administrator ("BuyBoard Administrator's will notify Vendor in writing of such Piggy-Back Award, which award shall commence on the effective date stated in the Notice and end an the expiration date of the Underlying Award, subject to annual renewals as authorized in writing by the BuyBoard Administrator. Vendor agrees that no further signature or other action is required of Vendor in order for the Piggy-Back Award and this Agreement to be binding upon Vendor. Vendor further agrees that no interlineations or changes to this Agreement by Vendor will be binding on National Cooperative, unless such changes are agreed to by its BuyBoard Administrator in writing. 3. Vendor agrees that it shall offer its goods and services to National Cooperative members at the same unit pricing and same general terms and conditions, subject to applicable state laws in the state of purchase, as required by the Underlying Award. However, nothing in this Agreement prevents Vendor from offering National Cooperative members better (i.e., lower) competitive pricing and more favorable terms and conditions than those in the Underlying Award. 4. Vendor hereby agrees and confirms that it will serve those states it has designated on the State Service Designation Form of this Proposal Invitation. Any changes to the states designated on the State Service Designation Form must be approved in writing by the BuyBoard Administrator. S. Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of purchases generated from National Cooperative members through the Piggy-Back Award. Vendor shall remit payment to National Cooperative on such schedule as it specifies (which shall not be more often than monthly). Further, upon request, Vendor shall provide National Cooperative with copies of all purchase orders generated from National Cooperative members for purposes of reviewing and verifying purchase activity. Vendor further agrees that National Cooperative shall have the right, upon reasonable written notice, to review Vendor's records pertaining to purchases made by National Cooperative members in order to verify the accuracy of service fees. 6. Vendor agrees that the Underlying Award, including its General Terms and Conditions, are adopted by reference to the fullest extent such provisions can reasonably apply to the past-proposal/contract award phase. The rights and responsibilities that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to National Cooperative; and, conversely, the rights and responsibilities that would ordinarily inure to Vendor in the Underlying Award shall inure to Vendor in this Agreement. Vendor recognizes and agrees that Vendor and National Cooperative are the only parties to this Agreement, and that nothing in this Agreement has application to other third parties, including the Texas Cooperative. In the event of conflict between this Agreement and the terms of the Underlying Award, the terms of this Agreement shall control, and then only to the extent necessary to reconcile the conflict. Proposal Forms COMMJSVCS v.05.31.2019 i oardfl wappefativeftrehasing 12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyhoard.com 7. This Agreement shall be governed and construed in accordance with the laws of the State of Rhode Island and venue for any dispute shall he in the federal district court of Alexandria, Virginia. 8. Vendor acknowledges and agrees that the award of a Piggy-Back Award is within the sole discretion of National Cooperative, and that this Agreement does not take effect unless and until National Cooperative awards Vendor a Piggy- Back Award and the BuyBoard Administrator notifies Vendor in writing of such Piggy-Back Award as provided for herein. WHEREFORE, by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter into this Agreement. Dana Safety S pply 603-20 �ame of Ven or .- Proposal Invitation Number Mark Sevigny Signat re of Aut ori4 Co any Official Printed Name of Authorized Company Official 07-29-2019 Date Proposal Forms CommiSvcs v.95.31.2a19 f oardo Cooperative Purchasing 12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-69S-2919 • FAX: 800-211-5454 •but 9ard,com FEDERAL AND STATE PURCHASING COOPERATIVE EXPERIENCE The Cooperative strives to provide its members with the best services and products at the best prices available from vendors with the technical resources and ability to serve Cooperative members. Please respond to the following questions. 1. Provide the dollar value of sales to or through purchasing cooperatives at or based on an established catalog or market price during the previous 12-month period or the last fiscal year: $5,4OO.000.00. (The period of the 12 month period is 7/2018 1_612019 ). In the event that a dollar value is not an appropriate measure of the sales, provide and describe your own measure of the sales of the item(s). 2. By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer the Cooperative are equal to or better than the best price you offer other purchasing cooperatives for the same items under equivalent circumstances. 3. Provide the information requested below for Other purchasing cooperatives for which Proposer currently serves, or in the past has served, as an awarded vendor, Rows should be added to accommodate as many purchasing coaperatives as required. VENDOR?CURRENT FORMER VENDOR(Y/N)?— AWARDED PURCHASING ■ ■f GROUP ■■■ •• 1. Federal General Services Administration Yes Schedule 84 Schedule 23V 2. T-PASS (State of Texas) 3. U.S. Communities Purchasing Alliance 4. National IPA/TCPN 5. Houston-Galveston Area Council (HGAC) 6. National Joint Powers Alliance (NJPA) 7. E&I Cooperative 8.The Interlocal Purchasing System (TIPS) �_9. Other ❑ MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACTS. CURRENT BUYSOARD VENDORS If you are a current Buy6oard vendor in the same contract category as proposed in this Proposal Invitation, indicate the discont for your current 6uy6oard contract and the proposed discount in this Proposal. Explain any difference between your current and proposed discounts, Current Discount(°/o): Assorted discounts Proposed Discount{fl/a}: 35% and 10% Explanation: Under the current contract we have discounts from 1% - 55% depending on the category. Proposal Forms COMM/SVCS v.05.31.2019 hoard Cooperative Psrch ming 12007 Research Boulevard •Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 ' buyboard.com By signature below, I certify that the above is true, complete and accurate and that I am authorized by my company to make this certification. Dana Safety Supply Company Name Mark Sevigny 5ignatur of Aut o ize n1p ny Official Printed Name Proposal Forms COMMJSVCS v.05.31.2019 ward Cooperative Purchasing 12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • board.c rn GOVERNMENTAL REFERENCES For your Proposal to be considered, you must supply a minimum of five (5) individual governmental entity references. The Cooperative may contact any and all references provided as part of the Proposal evaluation. Provide the information requested below, including the existing price/discounts you offer each customer. The Cooperative may determine whether prices/discounts are fair and reasonable by comparing prices/discounts stated in your Proposal with the prices/discounts you offer other governmental customers. Attach additional pages if necessary. Quantity/ Entity Name Contact Phone# Email Address Discount Valume I FT.Worth Police Dept Deputy Chief Ty Hadsell 818-392-4674 ty.hadsell@fortworthtexas.gov 35% _ $2,0t?0,000 00 2. Harris County Syd Sexton 713-274-2278 syd.sexton@us.hctx.net 35% $1,000,000.00 3. Wehb County_ _ Robert Castillo _956-693-1588 rocastillo(cwebbcountytx.gov 35% $1,,,000 000.Oo.__ 4 Baytown Police Dept. Shawn Fischer 281-422-8371 shawn.fischer@baytown.org 35% $200,000,00 5. Hidalgo County Roy Mendez 956-648-3115 roy.mendez@hldalgoso.org 35% $1,000,000.00 Do you ever modify your written policies or standard governmental sales practices as identified in the above chart to give better discounts (lower prices) than indicated? YES [71 NO 2] If YES, please explain: By signature below, I certify that the above is true and correct and that I am authorized by my company to make this certification. Dana Safety Supply mpany Naml i M . ) Signatu�evigny a of Author zed pa y fFicial Mark 71 Printed Name \j Proposal Forms COMMJSVCS v.05.33.2019 DZUBoard0 Cooperative Purchasing 12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buvboard.corn MARKETING STRATEGY For your Proposal to be considered, you must submit the Marketing Strategy you will use if the Cooperative accepts all or part of your Proposal. (Example: Explain haw your company will initially inform Cooperative members of your BuyBoard contract, and how you will continue to support the BuyBoard for the duration of the contract period.} Attach additional pages if necessary. Dana Safety Supply will promote the contract through both of our websites danasfaetysupply.com and fleetsafet .cam We will promote this through email marketing campaigns using Constant Contact and other online campaigns. That will allow-us to see where we need to focus sales of the items on-thr,Contr@CA. Finally our strongest asset will be our sales team promoting the contract through our vistits with agencies across the state and promoting it at trades shows throughout Texas, We are.vendors on the current version of the contract and we will be able to promote the additional brands to the a encies that are already purchasing from us. Dana Safety Supply Company Name W_ �4- ) � Signatu of Auth riz Company Official Mark.Savi n Printed Name Proposal Forms COMM/SVCS v.05.31.2019 i I r � alard Cooperative Purchasing 12007 Research Boulevard ' Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buyb rd.com CONFIDENTIALI PROPRIETARY INFORMATION A. P bli DiS!JoSure Laws All Proposals, forms, documentation, or other materials submitted by Vendor to the Cooperative in response to this Proposal Invitation, including catalogs and pricelists, may be subject to the disclosure requirements of the Texas Public Information Act (Texas Government Code chapter 552.001, et. seq.) or similar disclosure law. Proposer must clearly identify on this form any information in its Proposal (including forms, documentation, or other materials submitted with the Proposal) that Proposer considers proprietary or confidential. If Proposer fails to properly identify the information, the Cooperative shall have no obligation to notify Vendor or seek protection of such information from public disclosure should a member of the public or other third party request access to the information under the Texas Public Information Act or similar disclosure law. Proposer will be notified of any third party request for information in a Proposal that Proposer has identified in this form as proprietary or confidential. Does your Proposal [including forms, documentation, or other materials submitted with the Proposal] contain information which Vendor considers proprietary or confidential? Plkps- c, eck one of the Fallowin : NO, I certify that none of the information included with this Proposal is considered confidential or proprietary. F,71 'YES, I certify that this Proposal contains information considered confidential or proprietary and all such information is specifically identified on this form. If you responded"YES", you must identify below the specific information you consider confidential or proprietary. List each page number, form number, or other information sufficient to make the information readily identifiable. The Cooperative and its,Administrator will not be responsible for a Proposers failure to clearly identify information considered confidential or proprietary. Further, by submitting a Proposal, Proposer acknowledges that the Cooperative and its Administrator will disclose information when required by law, even if such information has been identified herein as information the vendor considers confidential or proprietary. Confidential / Proprietary Information: In the additional required documents we are submitting we have included our Balance Sheet showing our financial stabilt . We consider that confidential information. (Attach additional sheets if needed.) Proposal Forms COMM/SVCS v.05.31.2019 I oard0 Cooperative Purchasing 12007 Research Boulevard • Austin,Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buvboard.com B..C20yright Information Does your Proposal (including Forms, documentation, or other materials submitted with the Proposal) contain copyright information? Please check(d)one of the following: © NO, Proposal(including forms, documentation, or other materials submitted with the Proposal)does not contain copyright information. ❑ YES, Proposal(including forms,documentation, or other materials submitted with the Proposal)does contain copyright information. If you responded "YES", identify below the specific documents or pages containing copyright information. Copyright Informatison: (Attach ada'ifional sheets if needed.) C.Consent to Release Confidential/Proprietary/Copyright Information to BuyBoard Members BuyBoard members (Cooperative and nonprofit members) seeking to make purchases through the BuyBoard may wish to view information included in the Proposals of awarded Vendors. If you identified information on this form as confidential, proprietary., or subject to copyright, and you are awarded a BuyBoard contract, your acceptance of the BuyBoard contract award constitutes your consent to the disclosure of such information to BuyBoard members, including posting of such information on the secure BuyBoard website for members. Note: Neither the Cooperative nor its Administrator will be responsible for the use or distribution of information by BuyBoard members or any other party. D.Consent to Release Proposal Tabulation Notwithstanding anything in this Confidential/Proprietary Information form to the Contrary, by submitting a Proposal, Vendor consents and agrees that, upon Contract award, the Cooperative may publically release, including posting on the public BuyBoard website, a copy of the proposal tabulation for the Contract including Vendor name; proposed catalog/pricelist name(s); proposed percentage discount(s), hourly labor rate(s), or other specified pricing; and Vendor award or non-award information. By signature below, I certify that the information in this form is true, complete, and accurate and that I am authorized by my company to make this certification and all consents and agreements contained herein. Dana Safety Su ply Company Name W a )UL Signatu e of Aut oriz ❑ any Official Mark Sevigny t Printed Name 07-29-2019 Date Proposal Forms COMMiSVCS v.05.31.2019 Board Guaperative purchasing 12007 Research Boulevard • Austin,Texas 78759-2439 ' PH: 800-695-2919 • FAX: 800-211-5454 •byboard.com VENDOR BUSINESS NAME By submitting a Proposal, Proposer is seeking to eater into a legal contract with the Cooperative. As such, a Proposer must be an individual or legal business entity capable of entering into a binding contract. Proposers, must completely and accurately provide the information requested below or your Proposal may be deemed non-responsive, Name of Proposing Company: Dana Safety Supply, Inc. (List the LWaL name of the company seeking to contract with the Cooperah've. Do NOT list an assumed name,dba, aka, etc here. Such information may be provided below. If you are submitting a joint proposal with another entity to provide the same proposed goods or services, each submitting enhty should complete a separate vendor information farm. Separately operating legal business entities, even if affiliated enb'ties, which propose to provide goods or services separately must submit their own Proposals.) Please check&I one of the following_ Type of Business: Individual/Sole Proprietor Corporation Z Limited Liability Company Partnership Other If other, identify State of Incorporation (if applicable): Florida Federal Employer Identification Number: 27-1557226 (Vendor must include a completed IRS W-9 form with their proposal) List the Name(s) by which Vendor, if awarded, wishes to be identified on the BuyBoard: (Note: rf different than the Name of Proposing Company listed above, only valid trade names(dba, aka, etc.)of the Proposing Company may be used and a copy of your Assumed Name CertWcate(s),if applicable,must be attached.) Fleet Safety Dana Safety Supply Proposal Forms COMMi5VCS v.05.31.2019 .a_..u.-a�•....n,:a..I,..-.,:,!':r'«:\.-_'•.vW.l,.;lv.n.rs:•t_Z•u.x,.M,L/1..w�.�c,..:,:-.-avv use...-.,...+.c...,.....,..-.w..-,.r»,. :.e,..:, .... ......�...-•.... ..r....n_.��. . Form W-9 Request for Taxpayer Give Form to the (Rev.October2018) Identification Number and Certification requester.Do not Department of the Treasury send to the IRS. Internal Revenue Service ►Go to www.irs.gov/FormW9 for instructions and the latest Information. t Name(as shown on your Income tax retum).Name is required on this line;do not leave this line blank. Dana Safety Supply,Inc. 2 Business nameldisregarded entity name,if different from above co 44) 3 Check appropriate box for federal tax classification of the person whose name Is entered on line 1.Check only one of the 4 Exemptions(codes apply only to ? following seven boxes. certain entities,not individuals;see a Instructions on page 3): ❑ IndividuaVsole proprietor or El C Corporation p ❑ Partnership ❑Trust/estate o p p ❑S Corporation c single-member LLC Exempt payee code(if any) 0 ❑ Limited liability company.Enter the tax classification(C=C corporation,S=S corporation,P=Partnership)► `p 2 Note:Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check Exemption from FATCA reporting w 71 LLC if the LLC is classified as a single-member LLC that Is disregarded from the owner unless the owner of the LLC is e e g 9 code(if any) .o !another LLC that is not disregarded from the owner for U.S.federal tax purposes.Otherwise,a single-member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner. m ❑ Other(see instructions)► fMpg•s to n­n—r—ed ourvda the u s 5 Address(number,street,and apt.or suite no.)See instructions. Requester's name and address(optional) 4809 Koger Blvd. 6 City,state,and ZIP code Greensboro,NC 27407 7 List account number(s)here(optional) 117117F-Taxpayer Identification Number(TIN) Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid I Social security number backup withholding.For individuals,this is generally your social security number(SSN.However,for a resident alien,sole proprietor,or disregarded entity,see the instructions for Part I,later.For other entities,it is your employer identification number(EIN).If you do not have a number,see How to get a 77N,later. or Note:If the account is in more than one name,see the instructions for line 1.Also see What Name and Employer identification number Number To Give the Requester for guidelines on whose number to enter. M27 — 1 1 5 1 5 1 7 2 M26 FMM Certification Under penalties of perjury,I certify that: 1.The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and 2.1 am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding;and 3,1 am a U.S.citizen or other U.S.person(defined below);and 4.The FATCA code(s)entered on this form(if any)Indicating that I am exempt from FATCA reporting is correct. Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends o tax return.For real estate transactions,item 2 does not apply.For mortgage interest paid, acquisition or abandonment of secured property,c cellat of debt,contributions to an individual retirement arrangement(IRA),and generally,payments other than interest and dividends,you are not req red to sig the certification,but you must provide your correct TIN.See the instructions for Part 11,later. Sign Signature of Here U.S.person► Date► General Instruction •Form 1099-DIV(dividends,including those from stocks or mutual funds) Section references are to the Interns Revenue Code riles otherw e .Form 1099-MISC(various types of income,prizes,awards,or gross noted. proceeds) Future developments.For the latest informat' n ab ut de elopme is .Form 1099-B(stock or mutual fund sales and certain other related to Form W-9 and its instructions,such)as le slati nact d transactions by brokers) after they were published,go to www.irs.gov/Form e Form 1099-S(proceeds from real estate transactions) Purpose of Form •Form 1099-K(merchant card and third party network transactions) An individual or entity(Form W-9 requester)who is required to file an •Form 1098(home mortgage interest),1098-E(student loan interest), information return with the IRS must obtain your correct taxpayer 1098-T(tuition) identification number(TIN)which may be your social security number •Form 1099-C(canceled debt) (SSN),individual taxpayer identification number(ITIN),adoption .Form 1099-A(acquisition or abandonment of secured property) taxpayer identification number(ATIN),or employer identification number (EIN),to report on an information return the amount paid to you,or other Use Form W-9 only if you are a U.S.person(including a resident amount reportable on an information return.Examples of information alien),to provide your correct TIN. returns include,but are not limited to,the following. If you do not return Form W-9 to the requester with a TIN,you might •Form 1099-INT(interest earned or paid) be subject to backup withholding.See What is backup withholding, later. Cat.No.10231X Form W-9(Rev.10-2018) Board Cooperative Purchasing 12007 Research Boulevard ' Austin,Texas 78759-2439 - PH: 800-695-2919 ' FAX: 800-211-5454 . buvboard.corn EDGAR VENDOR CERTIFICATION (2 CFR Part 200 and Appendix II) When a Cooperative member seeks to procure goods and services using funds under a federal grant or contract, specific federal laws, regulations, and requirements may apply in addition to those under state law. This includes, but is not limited to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 CFR 200 (sometimes referred to as the "Uniform Guidance" or new "EDGAR'}. All Vendors submitting proposals must complete this EDGAR Certification Form regarding Vendor's willingness and ability to comply with certain requirements which may be applicable to specific Cooperative member purchases using federal grant funds. This completed form will be made available to Cooperative members for their use while considering their purchasing options when using federal grant funds. Cooperative members may also require Vendors to enter into ancillary agreements, in addition to the BuyBoard contract's general terms and conditions, to address the member's specific contractual needs, including contract requirements for a procurement using federal grants or contracts. For each of the Items below, Vendor .should certify Vendor's agreement and ability to comply, where applicable, by having Vendor's authorized representative complete and Initial the applicable boxes and sign the acknowledgment at the end of this form. If you fail to complete any Item In this farm, the Cooperative w111 consider and may list the Vendor's response on the BuyBoard as 'WO,''the Vendor is unable or unwilling to comply. A "NO" response to any of the items may, if applicable, impact the ability of a Cooperative member to purchase from the Vendor using federal funds. 1. Vendor Violation or Breach of Contract Terms: Contracts for more than the Simplified Acquisition Threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 USC 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions, including Section E.18, Remedies for Default and Termination of Contract. Any Contract award will be subject to such BuyBoard General Terms and Conditions, as well as any additional terms and conditions in any Purchase Order, Cooperative member ancillary contract, or Member Construction Contract agreed upon by Vendor and the Cooperative member which must be consistent with and protect the Cooperative member at least to the same extent as the BuyBoard Terms and Conditions. The remedies under the Contract are in addition to any other remedies that may be available under law or in equity. By submitting a Proposal, you agree to these Vendor violation and breach of contract terms. 2. Termination for Cause or Convenience: For any Cooperative member purchase or contract in excess of $10,000 made using federal funds, you agree that the following term and condition shall apply: The Cooperative member may terminate or cancel any purchase order under this Contract at any time, with or without cause, by providing seven (7) business days advance written notice to the Vendor. If this Agreement is terminated in accordance with this Paragraph, the Cooperative member shall only be required to pay Vendor for goods or services delivered to the Cooperative member prior to the terminatlon and not otherwise returned in accordance with Vendors return policy. If the Cooperative member has paid Vendor for goods or services not yet provided as of the date of termination, Vendor shall immediately refund such payment(s). If an altemate provision for termination of a Cooperative member purchase for cause and convenience, including the manner by which it will be effected and the basis for settlement, is included in the Cooperative member's purchase order, ancillary agreement, or Member Construction Contract agreed to by the Vendor, the Cooperative member's provision shall control. Proposal Forms 0DMMi5VC5 v.05.31.2919 f PFBoard Cooperative Purchasing lit 12007 Research Boulevard ' Austin,Texas 78759-2439 , PH: 800-695-2919 ' FAX: 800-211-5454 '�iyl�oard.com 3. Equal Employment Opportunity: Except as otherwise provided under 41 CFR Part 60, all Cooperative member purchases or contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 shall be deemed to include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR Part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause provided under 41 CFR 60-1.4(b) is hereby incorporated by reference. Vendor agrees that such provision applies to any Cooperative member purchase or contract that meets the definition of "federally assisted construction contract"in 41 CFR Part 60-1.3 and Vendor agrees that it shall comply with such provision. 4. Davis-Bacon Act: When required by Federal program legislation, Vendor agrees that, for all Cooperative member prime construction contracts/purchases in excess of $2,000, Vendor shall comply with the Davis-Bacon Act (40 USC 3141-3144, and 3146- 3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions App#icable to Contracts Covering Federally Financed and Assisted Construction'}. In accordance with the statute, Vendor is required to pay wages,to laborers and mechanics at a rate not less than the prevailing wages specified In a wage determinate made by the Secretary of Labor. In addition, Vendor shall pay wages not less than once a week. Current prevailing wage determinations issued by the Department of Labor are available at wdol_.gov. Vendor agrees that, for any purchase to which this requirement applies, the award of the purchase to the Vendor is conditioned upon Vendor's acceptance of the wage determination. Vendor further agrees that it shall also comply with the Copeland "Anti-Kickback"Act (40 USC 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. 5. Contract Work Flours and Safety Standards Act: Where applicable, for all Cooperative member contracts or purchases in excess of$100,000 that involve the employment of mechanics .or laborers, Vendor agrees to comply with 40 USC 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 USC 3702 of the Act, Vendor is required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 USC 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. 6. Right to Inventions Made Under a Contract or Agreement: If the Cooperative member's Federal award meets the definition of "funding agreement" under 37 CFR 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance or experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,"and any implementing regulations issued by the awarding agency. Vendor agrees to comply with the above requirements when applicable. Proposal Forms ComM/Svcs v.05.31.2019 • oard� Cooperative Purchasing 12007 Research Boulevard •Austin, Texas 78759-2439 • PH: 800-695-2919 • FAX: 800-211-5454 • buvboard.com 7. Clean Air Act and Federal Water Pollution Control Act: Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act (33 USC 1251-1387), as amended - Contracts and subgrants of amounts in excess of$150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 USC 7401- 7671q.) and the Federal Water Pollution Control Act, as amended (33 USC 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). When required, Vendor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act and the Federal Water Pollution Control Act. S. Debarment and Suspension: Debarment and Suspension (Executive Orders 12549 and 12689) - A contract award (see 2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp. p. 189) and 12689 (3 CFR Part 1989 Comp. p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that Vendor is not currently listed on the government-wide exclusions in SAM, is not debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor further agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from Vendor if Vendor is later listed on the government-wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. 9. Byrd Anti-Lobbying Amendment: Byrd Anti-Lobbying Amendment (31 USC 1352) --Vendors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 USC 1352. Each tier must also disclose any lobbying with non- Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. As applicable, Vendor agrees to file all certifications and disclosures required by, and otherwise.compiy with, the Byrd Anti-Lobbying Amendment(31 USC 1352), 10, Procurement of Recovered Materials: For Cooperative member purchases utilizing Federal funds, Vendor agrees to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act where applicable and provide such information and certifications as a Cooperative member may require to confirm estimates and otherwise comply. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency(EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding-fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery, and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. 11. Profit as a Separate Element of Price: For purchases using federal funds in excess of the Simplified Acquisition Threshold, a Cooperative member may be required to negotiate profit as a separate element of the price. See, 2 CFR 200.323(b). When required by a Cooperative member, Vendor agrees to provide information and negotiate with the Cooperative member regarding profit as a separate element of the price for a particular purchase. However, Vendor agrees that the total price, including profit, charged by Vendor to the Cooperative member shall not exceed the awarded pricing, including any applicable discount, under Vendor's Cooperative Contract. Proposal Forms COMMISVCS v.05.31.2019 oardo wooperative Purchasing 12007 Research Boulevard ' Austin,Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 • buyboard,com 12. General Compliance and Cooperation with Cooperative Members: In addition to the foregoing specific requirements, Vendor agrees, in accepting any Purchase Order from a Cooperative member, it shall make a good faith effort to work with Cooperative members to provide such information and to satisfy such requirements as may apply to a particular Cooperative member purchase or purchases including, but not limited to, apoticable recordkeeping and record retention requirements. Vendor Certification: YES, I agree or Vendor Certification Item No. NO, I do NOT agree Initial 1, Vendor Violation or Breach of Contract Terms Yes 2. . Termination for Cause or Convenience Yes Egpaf.Employment Opportunity Yes 4. Davis-Bacon Act Yes _ -- 5. Contract Work Hours and Safety Standards Act Yes 5. Right to Inventions Made Under a Contract or Agreement Yes _ 7. Clean Air Act and Federal Water Pollution Control Act Yes 8. Debarment and Suspension Yes 9. Byrd'Anti-Lobbying Amendment Yes 10. Procurement of Recovered Materials Yes 11. Profit as a Separate Element of Price Yes 12. General Compliance and Cooperation with Cooperative Members Yes By signature below, I certify that the information in this form is true, complete, and accurate and that I am authorized by my company to make this certification and all consents and agreements contained herein. Dana Safety Supply ompany Na e Sig natu a of Aut oriz d Co pany Official Mark Sevi n Printed Name Proposal Farms COMM/SVC5 v.05.31.2019 Board® Cooperative Aurchasing 12007 Research Boulevard • Austin,Texas 78759-2439 - PH: 800-695-2919 • FAX: 800-211-5454 ` huyboard.corn PROPOSAL INVITATION QUESTIONNAIRE The Cooperative will use your responses to the questions below in evaluating your Proposal and technical and financial resources to provide the goods and perform the services ('Work") under the BuyBoard contract contemplated by this Proposal Invitation ("Contract"). Proposers must fully answer each question, numbering your responses to correspond to the questions/numbers below. Proposers must complete below or attach your responses to this questionnaire, sign where indicated below, and submit the signed questionnaire and your responses to all questions in one document with your Proposal, You must submit the signed questionnaire and responses with your Proposal or the Proposal will not be considered. 1. List the number of years Proposer has been in business and former business names of applicable). Note whether your company is currently for sale or involved in any transaction that would significantly alter its business or result in acquisition by another entity. Please see the executive summary we have included with our bid submission. Dana Safety Supply is currently not for sale or involved in any transaction that would alters its business in any way. 2. describe the resources Proposer has to manage staff and successfully perform the Work contemplated under this Contract. State the number and summarize the experience of company personnel who may be utilized for the Work, including those who will be available to Cooperative members for assistance with project development, technical issues, and product selection for Work associated with this Contract. Dana Safety Supply 1 Fleet Safety has three locations in the State of Texas. Each location has a General Manager and sales support team. There are several other staff members throughout the company who are familiar with the contract and support the Texas team. We currently Buy Board members and are participating in the current version of this contract. 3. describe Proposer's financial capability to perform the Contract. State or describe the firm's financial strength and rating, bonding capacity, and insurance coverage limits. State whether the firm, or any of the firm's past or present owners, principal shareholders or stockholders, or officers, have been a debtor party to a bankruptcy, receivership, or insolvency proceeding in the last 7 years, and identify any such debtor party by name and relationship to or position with your firm. Please'see the executive summary and the balance sheet we have included with our bid submission, None of our current or fQrmec owners, principal shareholders or officers have been a debtor party ,to a hankLuptcy, receiversh ip or insolvency proceedings in the last 7 years, Proposal Forms COMM/SVCS v.05.31.2019 MiN DANA SAFETY SUPPLY 4809 Koger Blvd. I Greensboro, NC 27407 Executive Summary of DSS Operations and Capabilities: Dana Safety Supply(DSS) and Fleet Safety Equipment,a DSS Company,are major warehousing distributors,sellers,service providers, and installers of law enforcement and public safety fleet vehicle equipment including emergency lighting,and related law enforcement products that are typically employed by public safety entities. In addition, DSS is a major distributor of law enforcement,tactical supplies, duty gear,firearms, ammunition, uniforms,and other public safety products. DSS operates 21 locations located in Greensboro, NC(2), Columbia,SC(2),Atlanta, GA, Marietta, GA, Deland, FL, Jacksonville, FL,Orlando, FL,Tampa, FL, Ft. Myers, FL, Miami, FL,Pompano Beach, FL,Tallahassee, FL, Livingston, MT, Memphis,TN, Little Rock,AR,Baton Rouge, LA,Pell City,AL, Houston,TX, La Feria,TX, and Ft. Worth,TX. Coming very soon,we'iI have locations in Virginia,Washington ❑.C., and Maryland. Lastly, we travel a full-time salesman in the State of Mississippi. DSS was founded in 2005 by a group of law enforcement and fleet professionals and has grown to become one of the largest companies of its type in the United States. DSS is a subsidiary of the Scott McRae Group, (SMAG),a 101-year-old family company that has been in continuous operation, and under the same ownership since 1916.SMAG employs more than 700 people across multiple companies in the automotive,finance,and service industries. Each company operates independently, is its own legal entity,and is headed by its own President and management team, but has the financial resources and hacking of SMAG at its disposal. Fleet Safety Equipment was founded in Memphis,TN in 1980 and is a wholly owned division of Dana Safety Supply. DSS directly employs 250 people.This includes a full-time outside sales staff of more than 40 personnel vAo meet and service public safety customers on a daily basis.The inside sales support team of 11 support outside sales efforts and provide immediate customer support along with the administrative and support staff of more than 60. DSS also employs more than 80 emergency vehicle technicians. Each DSS location is staffed with personnel who possess extensive experience in the sales, installation,and service of public safety products. Many of DSS personnel are former law enforcement or military personnel with expertise in administrative operations, budgeting and procurement,fleet management, patrol operations,special operations, and training. DSS regularly provides emergency vehicle equipment, installation services, and public safety products to numerous states,federal,and local public safety age ncles, as well as to automotive dealers who utilize o-,:r up-fitting services and products. DSS holds and has successfully completed hundreds of large volume contracts%vith major public safety agencies throughout its territory to include State Agencies in NC,SC, GA, FL,AL,TN,AR, MS, LA,AR,TX, and MT. DSS is also an approved contractor for the GSA and has a GSA contract for numerous public safety products. DSS builds an average of 5,500 public safety vehicles annually with a sales volume in equipment and installations of approximately 100 million dollars. DSS has extensive experience in equipment Telephone(336)854-5536.Toll Free(800)845-0045 1 Fax(336)954-3884 j r ww-damsafetysupply.com DANA SAFETY SUPPLY 4809 Koger Blvd. I Greensboro, NC 27407 specifications, performance, installations,service and troubleshooting, and is int1m ate lyfamiIiar wit h emergency lighting,video systems, radar systems,GPS systems, radio equipment, cages, bumpers, and related bolt on and electronic equipment. To further support its customers, DSS maintains an average inventory of approximately 15 million dollars in products, with more than 10 million dollars of that in emergency equipment and accessories. Many of these products and more can be found on our industry leading e-commerce website www.fieetsafety.com as well as www.danasafetysupply.com.0n this site, customers can also find our selection of pre-built, ready for the road, patrol vehicles for sale.We have a large stock of pre-built Police package vehicles that can be delivered to a customers' location in 4 weeks.You cars find our current pre-built Police Vehicle inventory by visiting our website and clicking on "Vehicles for Sale" in the top menu. T�e rnissicn objective of DSS is to provide its customers with top tier products, backed by first rate customer service,while maintaining the competitive pricing structure that is necessary to compete suc:essfuIly for government contracts. Major emphases of DSS' business model are brick and mortar sales,service, installation,and warehousing operations in every location. Each DSS location is staffed with local inside and outside sales personnel to support the service needs of local agencies. DSS recognizes the need to have local services available to its customers and as such all service components and support are available locally in each of its locations. Teiephone(336)854-5536 1 Toll Free(800)845-0 04 5 1 Fax(336)8 54-3 88 4 1 www.danasafetysupply.com SAFETY SUPPLY DANA SAFETY SUPPLY 4809 Koger Blvd. I Greensboro, NC 27407 LOCATION SQUARE FT. LOCATION DEfAiLS Greensboro,NC 26,500 square ft. Hdgtrs„ Retail Store, Inside/Outside sales,Warehouse, Installation Facility Columbia,SC 10,500 square ft. Retail Store, Inside and Outside sales,Warehouse, Installation Facility Atlanta,GA 12,000 square ft. Retail Store, Inside and Outside sales,Warehouse, Installation Facility Marietta, GA 7,000 square ft. Inside and Outside sales,Warehouse,installation Facility Deland, FL 5,000 square ft. Warehouse, installation Facility Jacksonville, Fl- 6,500 square ft. Retaii Store, inside and outside sales,Warehouse, Installation Facility Orlando, FL 25,000 square ft. Retail Store, Inside and Outside sales,Warehouse, Installation Facility Tampa, FL 10,000 square ft. Retail Store, Inside and Outside sales,Warehouse, Installation Facility Miami, FL 18,000 square fit. Retail Store, inside and Outside sales,Warehouse, Installation Facility + Pompano Beach, FL 7,500 square ft. Sales,Warehouse and Installation Facility 1 Tallahassee, FL 5,500 square ft. Sales, Warehouse and Installation Facility Ft. Myers, FL 5,500 square ft. Sales and Installation Facility Livingston,MT 6,500 square ft. Inside and Outside sales,Warehouse, Installation Facility Memphis,TN 20,000 square ft. inside and Outside sales,Warehouse,Installation Facility 6tt!e Rock,AR 15,000 square ft. Inside and Outside sales,Warehouse, Installation Facility Pell Ciiy,AL 10,000 square fit. Inside ana Outside sales,Warehouse,Installation Facility Baton Rouge, LA 12,000 square ft. inside and Outside sales,Warehouse,Installation Facility La Feria,TX 6,500 square ft. Sales, Warehouse, installation Facility i-1.Worth,TX 17,000 square fit. Sales,Warehouse, Installation Facility Houston,TX 60,000 square ft. Inside ana Outside sales,Warehouse, Installation Facility Washington D.C. Corning Soon! Springfield,VA Coming Soon! Maryland Coming Soon! Telephone(336)854-5536;Toll Free(800)845-0043,Fax(336)854-3884 1 www.danasafetysupply.cam DANA SACEi'Y SUPPLY 4809 Koger Blvd. I Greensboro, INC 27407 DSS Senior Management: DSS wants to assure its customers that there is a no red tape policy at DSS. In the event that management intervention is needed, or unusual circumstances arise, ❑ur customers can contact 135S Senior Management directly as noted below.Cell phone numbers are provided to ensure that any castomer can reach DSS Senior Management if the need arises. DSS has learned through hundreds of major contracts as well as in day to day business that the key to customer satisfaction is immediate resolution of any area of concern which may arise and is 100%committed to doing so. The President and CEO of DSS is David Russo. He has the overall responsibility for the company management. David oversees,on a daily basis,all of the DSS sales, installation,and service functions. David has more than thirty years of experience in the sales, installation, and service of law enforcement equipment and products. He owned and operated a very successful and highly respected public safety company from 1986 until 2002.After selling it to a New York based investment company he remained with that company for an additional three years. David has successfully overseen the sales, management,and administration of hundreds of millions of dollars in law enforcement contracts. in addition, David was a sworn law enforcement officer for 25 years,and served as a patrol deputy, patrol lieutenant,trainer,supervisor,and instructor during his law enforcement career. David has been recagnized as an expert witness and has appeared and offered opinions in support of law enforcement. The Chief Operating Officer of DSS is Wanda Hobbs.Wanda is based in Greensboro, NC and has thirty- five years of experience in the public safety industry.Wanda is responsible for the daily operations of DSS'finance, purchasing, administrative,and warehousing operations.Wanda also oversees the daily operations of the Greensboro location.Wanda cc-owned and successfully operated a highly respected pabiic safety distribution company with locations in NC,SC,GA and FL from 1987 until 2007 when it was said to DS5. Wanda has a Bachelor's ❑egree in accountingfrom the University of North Carolina,and she has successfuI�y administered large public safety contracts for more than thirty-five years in the State of Norih Carolina and the Southeastern U.S. Telephone(336)854-5536!Toll Free(800)845-0045 Fax(336)854-3884;www.danasafetysupply.com i SA-FETY SUPPLY DANA SA T.`S,PPLY 4809 Koger Blvd. ! Greensboro, NC 27407 DSS/Fleet Senior Management: The Director of Sales for the Fleet Safety Equipment Division is Darrin Hope. Darrin is based in Memphis, TN. Darrin has the overall responsibility of the Fleet Safety sales, installation, and service functions. Darrin has more than 16 years of experience in the sales, installation,and service of law enforcement ec.uipment and products. ❑arrin will also be responsible for business development in the Fleet Safety territory which currently covers six states. Darrin has a Bache lor`s Degree in Business Administration from Mississippi State University. The Director of Operations and Marketing far the Fleet Safety Equipment Division is Patrick Hope. P.�tridk is bused in Memphis,TN and has eleven years of experience in the public safety industry. Patrick is responsible for the daily operations of Fleet Safety's purchasirig,warehousing,advertising and e- comrnerce operations(www.fleetsafety.corn&www.danasafetysup ply.com). Patrick also oversees the daily operations of the Memphis,TN location. Patrick has a Bachelor's Degree in Business Administration from the university of Memphis. ASS as a company,and its senior management as individuals,are committed to the before and after sale service, 'inventory, and administrative support that is necessary to service the largest,as well as the srialiest, law enfo:cement,transit, and public safety agencies and entities. Telephone(336)854-5536 1 Toll Free(800)&45-0045 1 Fax(336)854-3884 1 www.danasafetysupply.com i DANA SAFETY SUPPLY 4809 Koger Blvd. ! Greensboro, NC 27407 Contract Points of Contact and Contract Supervision: For Immediate Assistance with ANY contract,sales or service related issues please contact the General Manager of the DSS location involved. DSS GENERAL MANAGERS: Donnie Still GM, Baton Rouge, LA dstill@fleetsafety.com 225-400-8323 Jake Porter GM,Atlanta& Marietta, GA jporter@danasafetysupply.com 770-557-6191 Kyle Pippin GM, Birmingham AL kpippin@danasafetysupply.com 404-374-0872 David Nieto GM La feria,TX(South TX) dnieto@fleetsafety.com 956-773-9116 Chris Ward GM, Little Rock AR cward@fleetsafety.com 501-288-2006 ❑errin Hope GM, Memphis,TN darrin@fleetsafety.com 901-359-5593 Geoff Degioanni GM,Saginaw,TX(Ft. Worth) geoffrey@fieetsafety.com 682-999-2599 511 Barnhart GM, Miami& Pompano, FL wbarnhart@danasafetysupply.com 305-951-5064 Janes Panter GM,Greensboro, NC jpanter@danasafetysupply.com 336-854-5536 Mark Cowart GM,Columbia,SC mcowart@danasafetysupply.com 803-446-1863 Sidney Wells GM JAX&Tall. FL swells@danasafetysupply.com 904-635-1894 George Maris GM,Orlando&DeLand, FL gmaris@danasafetysupply.com 407-538-5076 Chuck Ceocaris GM Houston,TX chuck@fleetsafety.com 713-202-4465 T'-omas Sabo GM,Tampa& Ft, Myers, FL tsabo@danasafetysupply.com 813-361-8004 Director of Operations and Patrick Hope Marketing of Fieet Safety pat@fleetsafety.com 901-647-7766 GM, Memphis,TN & Director Darrin Hope cf Sales of Fleet Safety darrin@fleetsafety.com 901-359-5593 Montana, Director of LPR Sales and Service/Technical Jirimy Cou ma I atsos Su p po rt jcoumo@danasafetysupply.com 904-497-2702 Telephone(336)854-5536 1 Toll Free(800)845-0045 1 Fax(336)854-3884 1 vwvw,danasafetysupply.com DANA SA=ET`."S:;PPLY 4809 Koger Blvd. ; Greensboro, NC 27407 Wanda Hobbs,the COD of DSS or David Russo, CEO are available to intervene immediately to resolve any issues that may arise and that require management intervention above the General Manager level. Wanda Hobbs Cell Phone:336-337-9134 Email: whobbs@danasafetysupply.com David Russo Cell Phone: 850-624-5450 Email:drusso@danasafetysupply.com Jimmy Coumalatos, DSS Technical and Sales Manager will serve as the second back up for contract supervision in the unlikely event that neither Wanda Hobbs nor David Russo is available. Cell Phone: 904-497-2702 Email:jcoumo@danasafetysupply.com Fur Fleet Safety Equipment Company,the contract supervisor is Darrin Hope. Cell phone:901-359-5593 Email:darrin@fleetsafety.com The Backup for Fleet Safety Equipment Company contract supervision is Patrick Hope C�11 phone: 901-647-7766 Email: pat@fleetsafety.com David Russo or Wanda Hobbs will serve as back up contacts in the unlikely event neither Darrin or are available. Telephone(336)854-55361 Toll Free(800)845-0045,Fax(336)854-3884 1 www.danasafetysuppiy.com 010 DANA 5A.-ET:SLjPPkY 4809 Koger Blvd. ! Greensboro, NC 27407 Fuld Time Inside Sales Support: Name Tom Caligan tcaligan@danasafetysupply.com Mark Sevigny msevigny@danasafetysupply.com Jeremy Gilley jgilley@danasafetysuppiy.com Mike Barnwell mbarnwei€@danasafetysuppiy.com Ryan Simpson simpson@fieetsafety.com Jeremy Chambliss jchambliss@fleetsafety.com Ben Irvan hen@fleetsafety.com Art Nolley nolley@fleetsafety.com Patrick Hope pat@fleetsafety.com Karla Scott karla@fleetsafety.com Nate Nichols nate@fieetsafety.com Joe Lyons jlyons@fieetsafety.com FuII Time InstaIIaticn and Technical Service Manager Level Support is present at all DSS locations Contact the local DSS office or General Manager for immediate assistance Here is a link to the DSS and Fleet Safety Locations and Phone Numbers: http://www.danasafetysupply.com/more-info http://www.fleetsafety.com/more-info Telephtmt(336)854-5536;Toll Free(900)845-0045,Fax(336)854-3884 www.danasafetysupply.com I DANA SA E7Y SJPPLY 4809 Ko .-r 3lvd. ' Cre:?nsboro, NC 27407 D5S Installation Managers: Location Contact Email Phone Numbers ree.:;wc;o lames Panter(GM) jpanter@danasafetysupply.com 336-854-5536 Columbia Peter Hayes Phayes@danasafetysupply.com 803-798-3670 Marietta;GA Tom Boulanger tboutanger@danasafetysupply.com 770-480-0884 Atlanta,GA Kevin Belford kbelford@danasafetysupply.com 770-381-8633 Jacksonville/Tall. David Duren dduren@danasafetysupply.com 904-388-7006 Del-ancl, FL George Maris (GM) gmaris@danasafetysupply.com 407-538-5076 Orlando,FL Mike Lafaver mlafaver@danasa€etysupply.com 407-880-2769 Tampa/Ft Myers, FL Will Mann wmann@danasafetysupply.com 813-348-4865 Miami,FL Edgar Ramirez eramirez@danasafetysupply.com 305-639-6055 Pompano Beach, FL Carmen Ferrando cferrando@danasafetysupply.com 954-708-2071 Memphis,TN ❑arrin Hope (GM) darrin@fleetsafety.com 901-359-5593 Pell City,AL Kyle Pippin (GM) kpippin@danasafetysupply.com 205-753-1162 Baton Rouge, LA Donnie Still (GM) dstill@danasafetysupply.com 225-572-7729 Houston,TX Rick Macias rmacias@danasafetysupply.com 832-887-4112 La Feria,TX David Nieto Isalinas@danasafetysupply.com 281-728-1400 N.Little Rock,AR Chris Ward (GM) sward@danasafetysupply.com 501-370-9500 Fort Worth,TX Alex Norero anorero@danasafetysupply.com 940-600-2739 Livingston, MT Chariton Pino cpino@danasafetysupply.com 904-497-2702 Telephone(336)854-5536 1 Toll Free(800)845-0045 1 Fax(336)854-3884 1 .vww,danasafervsupply.corn DANA SAFETY SUPPLY 4809 Koger Blvd. '; Greensboro, lC 27407 Full Time Administrative and Support Team--Ali administrative Staff can be reached at 336-854-3916 Please contact your ASS safes representative or loca! GM for assistance with any of your needs or requests. However, if none are available, or in an e,ncrgeocy or matter of urgent need,the support list below is provided for convenience NAME POSITION EMAIL. PHONE NUMBER ='!ry Robinson AP/AR Manager probinson@danasafetysupply.com 336-854-5536 Carmela 5igmon Purchasing csigmon@danasafetysupply.com 336-854-5536 R:-lce Albertson nventory/fnvoicing balbertson@danasafetysupply.com 336.854-5536 fe: xpedltes/Cren Oraers jlebo@danasafetysuppiy.com 336-854-5536 !can rJ.:il--� Accounts Receivable jmiller@danasafetysupply.com 336-854-5536 �. a—t Speaks ?urchasing Manager rspeaks@danasafetysupply.com 336-854-5536 !:-o!m :r a oah ?:urchasing lyeboah@danasafetysupply.com 336-854-5536 'ea N `cheiie .unt ,accounts Payable mhunt@danasafetysupply.com 336-854-5536 Amanda Witt Accounting Staff Support awitt@danasafetysupply.com 336-854-3916 7:ffany ?erry inventory/Invoicing tperry@danasafetysupply.com 336-854-5536 Robin V,;Ck Controller rvick@danasafetysupply.com 336-854-5536 Regina Kennedy Accounts Payable rkennedy@danasafetysupply.com 336-854-5536 sennifer Hershey AP/AR ihershey@danasafetysupply.com 336-854-5536 N diya 8ittencourt 'Purchasing nbittencourt@danasafetysupply.corn 336.854-5536 Zackary Robinson Purchasing zrobinson@danasafetysupply.com 336-854.5536 Lsshor:Sires Accounts Receivable Isims@danasafetysupply.com 336-854-5536 ;Missy P a-rin nventory Receiving mperrin@danasafetysupply.com 336-854-5536 !Vaureen Wilson AR Collections mwilson@danasafetysupply.corn 336-854-5536 Janet Mazbouh AR Collections jmazbouh@danasafetysupply.com 336-854-5536 SE rah Davis Cust.1 Vendor Returns sdavis@danasafetysupply.com 336-854-5536 Telephone(336)854-5536;To;l Free(800)845-0045,Fax(336)854-3884 1 WAu-danasafetysupply.eom DANA SA. ETY SUPPLY 4809 Koger Blvd. ' Creensboro, NC 27407 DSS Outside Sales: C;irls Martin Outside Sales, NC cmartin@danasafetysupply.com 336-854-5536 Dempsey Owens Outside Sales, NC dowens@danasafetysupply.com 336-541-2059 T-oy S,`?afFoe Outside Sales, NC tshaffoe@danasafetysupply.com 336-500-1818 P.�ul Hartl7ne Outside Sales,5C phartline@danasafetysupply.com 803-626-6402 Steve S^e.lherd Outside Sales,5C, parts of N--sshephherd@danasafetysuppiy.com 864-978-0009 Mike White Outside Safes, GA mwhite@danasafetysupply.com 770-362-8068 KvIe Piopin Outside Sales, GA,AL,TN kpippin@danasafetysupply.com 404-374-0872 SI+ane Cosa Outside Sales, GA sgosa@danasafetysupply.com 770-696-7435 S.lsan Rol inson Office Manager,JAX srobinson@danasafetysupply.cam 904-388-7006 Outside Sales North and JJ t=theridge Central FL jetheridge@danasafetysuppiy.com 904-521-4484 Scott McDonald Outside Sales, FL/AL srncdonaid@danasafetysupply.com 850-296-6690 Outside Sales, North & Big Scott McGuire amend FL smcguire@danasafetysupply.com 950-714-1914 Jeff Boeblr,rer Outside Sales, Orlando jboebinger@danasafetysupply.com 407-401-0605 Aaror Mci`.:ath Outside Sales, Orlando amcilrath@danasafetysuppiy.com 407-721-4558 Office&Operations Mgr. Kevin 8rel,nan Tampa/Ft. Myers khrennan@danasafetysupply.com 813-348-4866 Rob Ccrneilus Outside Sales,Tampa/SW FL rcorneilus@danasafetysupply.com 813-909-3071 Steve Kostas Outside Sales,Tampa SW/FL skostas@danasafetysupply.com 904-307-7064 Edwin Salgado Outside Sales, Miami Dade esalgado@danasafetysupply.com 305-951-4320 Outside Sales, Broward/Palm Jose Ferrando Beach jferrando@danasafetysupply.com 954-257-6495 Chris Tate Outside Sales, South, FL state@danasafetysupply.com 305-900-7974 Mark Sevigny DSS Bid Manager msevigny@danasafetysupply.com 813-3484866 Justin Lee Outside Sales,AR jlee@fleetsafety.com 501831-4543 Telephone(336)854-5536 1 TOII Free(800)845-0045 1 Fax(336)854-3884 1 W%vw.darlasafetysupply.com Milo DANA SA-ET. S,PPLY 4809 Koger Blvd. I Gre.anshero, NC 27407 Cody Craig ❑utside Sales,AR ccraig@fleetsafety.com 501-370-9500 Outside Sales, MS and Norti David Lyie LA david@fleetsafety.com 601-594-1875 Outside Sales, LA and South N!"i e Cassagne MS mcc@fieetsafety.com 225-235-2321 Mac Judkins ❑utside Sales TN &AL mjudkins@fleetsafety.com 901-484-8178 Diane Rose Office Manager Memphis,TN diane@fleetsafety.com 901-384-7778 Operations Manager Pell City, Nate Nichols AL(Birmingham) nate@fleetsafety.com 205-753-1162 Max Burleson Outside Sales North AL max@fleetsafety.com 256-614-2057 Shane Coats Outside Sales Northeast TX stoats@fleetsafety.com 817-909-3639 -or,JocHm Outside Sales,TX ajochim@danasafetysupply.com 682-888-2071 . 'viz G-i:nes Outside Sales,TIC syivia@fleetsafety.com 832-877-9075 'rb.r, Del! Outside Sales,TX jpell@fleetsafety.com 713-228-8900 n^ria Rivera Outside Sales South TX maria@fleetsafety.com 291-728-1400 Outside Sales, Rocky Kirk Fried Mountains kfried@danasafetysupply.com 406-770-0670 Joe Lyons Outside Sales VA&MD jlyons@danasafetysupply.com 978-833-3252 Telephone(336)854-5536 1 To]1 Free(800)845-0045;Fax(336)85 4-3 884 1 www.danasafetysumly.com i hoard Cooperative Purchasing 12007 Research Boulevard ' Austin,Texas 78759-2439 • PH: 800-695-2919 ` FAX: 800-211-5454 • buvboard.com 4. Does your company have any outstanding financial judgments and/or is it currently in default on any loan or financing agreement? If so, provide detailed information on the nature of such items and prospects for resolution. We have no outstanding financial ud ements, 5. List all contracts, if any, in the last 10 years on which Proposer has defaulted, failed to complete or deliver the work, or that have been terminated for any reason. For each such contract, provide the project name, scope, value and date and the name of the procuring entity. Fully explain the circumstances of the default, failure to complete or deliver the work, or termination. We have not defaulted on any contracts in the last 10 years. 6. List all litigation or other legal proceedings (including arbitration proceedings), if any, in the last 10 years brought against your firm, or any of the firm's past or present owners, principal shareholders or stockholders, officers, agents or employees, that relates to or arises from a contract similar to this Contract or the work contemplated udder this Contract. Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which filed), nature of the claim, and resolution or current status. There have been no litigation or legal proceedings in the last 10 years regarding similar contract work. By signature below, I certify that the information contained in and/or attached to this Proposal Invitation Questionnaire in response to the above questions is true and correct and that I am authorized by my company to make this certification. Dana Safety Su I Company Name 5ignat re of Aut orized mp y Official Proposal Forms COMMISVCS v.05.31.2019 DwBoard® GuaiverativePuraftasing 12007 Research Boulevard 'Austin, Texas 78759-2439 ' PH: 800-695-2919 ' FAX: 800-211-5454 ' buyboard.com REQUIRED FORMS CHECKLIST (Please check{,/}the fallowing) completed: Proposer's Agreement and Signature Cwpletgd: Vendor Contact Information Completed: Felony Conviction Disclosure and Debarment Certification Completed: Resident/Nonresident Certification Completed: No Israel Boycott Certification [� Completed: No Excluded Nation or Foreign Terrorist Organization Certification © Completed: Historically Underutilized Business(HUB) Certification) [� Completed: Construction Related Goods and Services Affirmation © om leted: Deviation/Compliance Completed: Location/Authorized Seller Listings Completed: Manufacturer Dealer Designation © Complete : Texas Regional Service Designation © Completed: State Service Designation © Completed: National Purchasing Cooperative Vendor Award Agreement Completed: Federal and State/Purchasing Cooperative Experience © Completed: Governmental References Cornvieted: Marketing Strategy 0 Completed: Confidential/Proprietary Information Completed: Vendor Business Name with IRS Form W-9 © Completed: EDGAR Vendor Certification Completed: Proposal Invitation Questionnaire Cam I : Required Forms Checklist © Completed: Proposal Specification Form with Catalogs/Pricelists and Texas Department of Public Safety License *Catalogsvpncelists must be submitted with proposal response or response will not be considered. Proposal Forms COMMJSVCS v.05.31.2019 B�ard� Cauaera7ire Purchasing Proposal Invitation No. 603-20-Public Safety and Firehouse Supplies and Equipment Catal s Prlcelists must be submitted with Proposal or Proposal will not be considered I. NOTE:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed In alphabetical order Odendor's must list one specific percentage discount for each Manufacturer listed. If a vendor's response to Proposal Specification Form states"please see attachment sheet,"all manufacturers listed on the attachment sheet must indicate per manufacturer the line item that correlates to Proposal Specification Form or Vendor's proposal may not be considered. i n I:Public Safety Supplies and Equipment State Percent(%)of Item Discount off State Name of Exceptions to No. Short Description Full Description Cata log I Price]istI Catala /Pricelist' Discount Discount Off Catalog/Pricelist for Please state the discount(%)off catalogrprlcelist for Firearms and Catalog/Pricelist ° Firearms and Ammunition.Cata log/Prlcelist MUST be Induded or proposal will not be No bid considered. Ammunition 2019-2020 -- i Discount(%)Off liana Safety Supply 2 Catalog/Pricelist for Please state the(%)off catalog/pricelist for Tactical Equipment. 35 °Io PL35 Tactical Equipment Catalog/Pricellst MUST be included or proposal will not be considered. 2019-2020 Discount(°I°}OFF Catalog/Pricelist far Please state the(°k)off ca ta I og Jpricel i A for Night Sticks and Dana Safety Supply 3 Batons. Catalog/Pricelist MUST be included or proposal will not be 35 olo PL35 Night Sticks and considered. Batons Discount(%)Off 2019-2020 Cata log/P rice I ist for Please state the(%)off cata log/prioe I ist for Riot Equipment/body ° Dana Safety Supply 4 Riot Equipment/Body Armor. Catalog I Pricelist MUST be included or proposal will not be _ __ to PL35 mnsidered. Armor Discount(%)Off 2019-2020 Catalog/Pricelist for Please state the(%)off catalog/pricelist for Public Safety Vehicle Dana Safety Supply PL35 5 Public Safety Vehicle Equipment and Related Accessories. CataIog/Pricelist MUST _3.5_ °/0 Equipment and related be included or proposal will not be considered. 2019-2020 accessories 0°0 ❑SS 1`1-10 PROPOSAL NOTE PROPOSAL SPECIFICATION MF04 1.Catalogs/Pricelists are required to be submitted with Proposal DATE: 4/7/2020 REFERENCE NO.: **M&C 20-0218 LOG NAME: 13P BB 603-20 PUBLIC SAFETY BSR CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Non-Exclusive Purchase Agreements for Public Safety Supplies and Equipment with Casco Industries, Inc., Dana Safety, GT Distributors, Inc., Daco Fire Equipment, Metro Fire Apparatus Specialists, Inc., Lone Star Products and Equipment LLC, Galls, LLC, Cap Fleet Upfitters, LLC, and Big Country Supply, Using a Cooperative Contract in the Combined Annual Amount Up to $6,621,000.00 for the City Departments (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize Non-Exclusive Purchase Agreements for public safety supplies and equipment with Casco Industries, Inc., GT Distributors, Inc., Daco Fire Equipment, Dana Safety, Metro Fire Apparatus Specialists, Inc., Lone Star Products and Equipment LLC, Galls, LLC, Cap Fleet Upfitters, LLC, and Big Country Supply, using Texas Association of School Boards BuyBoard Contract No. 603-20 in the amount up to $6,621,000.00 for the City departments. DISCUSSION: The Police, Fire and Municipal Courts Departments approached the Purchasing Division to finalize annual agreements to purchase supplies and equipment for police officers, firefighters, marshals and new recruits on an as-needed basis from multiple vendors. City is utilizing Texas Association of School Boards BuyBoard (TASB) Cooperative Purchase Agreement Contract No. 524-17 to procure public safety supplies and equipment from multiple suppliers for a total amount up to $6,621,000.00. The services include firearms, ammunition, tactical/riot equipment, vehicle equipment, night vision/thermal imaging equipment, fingerprint equipment, uniforms, red light monitoring systems, speed enforcement equipment, breathing apparatus, protective clothing, gas detection devices, and fire hoses/nozzles. The Agreements also include hourly labor rates for installation/repair service and up-fit for law enforcement service vehicles. On April 11, 2017, City Council (M&C P-12025) authorized Cooperative Agreements with multiple suppliers for Public Safety Supplies and Equipment in the amount up to $5,005,000.00 for the City departments. On March 3, 2020 City Council (M&C 20-0113) authorized an increase in the amount up to $1,000,000.00 for a new total amount up to $6,121,000.00. In addition, on December 5, 2017, City Council (M&C P-12136) authorized Cooperative Agreement with Casco Industries, Inc., for the Fire Department in an annual amount up to $450,000.00. These Agreements will expire on March 31, 2020 The staff recommends awarding multiple vendors offering a variety of products offered through Texas Association of School Boards BuyBoard (TASB) Contract No. 603-20. Recommended vendors are Casco Industries, Inc., GT Distributors, Inc., Daco Fire Equipment, Dana Safety, Metro Fire Apparatus Specialists, Inc., Lone Star Products and Equipment LLC, Galls, LLC, Cap Fleet Upfitters, and Big Country Supply. Vendors will be selected for ordering according to price and availability. PRICE ANALYSIS - Staff reviewed the contract price percentage list under the TASB contract. The price list reflected a decrease on certain items and no change on other items. No guarantee was made that a specific amount of goods and services would be purchased; however, Staff estimated annual expenditures in the amount of$6,621,000.00. COOPERATIVE PURCHASE - City Departments will use TASB Contract No. 603-20 to acquire public safety supplies and equipment. State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the items. TASB contracts have been competitively bid to increase and simplify the purchasing power of government entities AGREEMENT TERMS - This Agreement will begin upon City Council approval and end on March 31, 2021 to correspond with the term of the cooperative contract. RENEWAL OPTIONS -Agreements may be renewed, in accordance with the terms of the TASB contract, for two additional one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. Staff anticipates that the costs for renewal years shall remain approximately the same as the first year. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budgets, as appropriated, of the participating departments and that prior to an expenditure being made, the department has the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 FROM Fund Department Account Project Program Activity Budget Reference# Amount ID I ID I Year (Chartfield 2) Submitted for City Manager's Office by: Kevin Gunn (2015) Originating Department Head: Reginald Zeno (8517) Additional Information Contact: Cynthia Garcia (8525) Blanca Sanchez (8354) ATTACHMENTS COOP Public Safety 603-20-Award-Report.pdf FORT WORTH CITY OF FORT WORTH COOPERATIVE PURCHASE AGREEMENT This Cooperative Purchase Agreement ("Agreement") is entered into by and between ("Vendor") and the City of Fort Worth, ("City"), a Texas home rule municipality. The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. This Cooperative Purchase Agreement; 2. Exhibit A—City's Terms and Conditions [IF NEEDED]; 3. Exhibit B— Seller's Quote, Scope of Services or Purchase Order; 4. Exhibit C—Cooperative Agency Contract (e.g.,NJPA, DIR, BuyBoard); and 5. Exhibit D—Conflict of Interest Questionnaire. Exhibits A, B, C, and D which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit B pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. In the event of a conflict between Exhibit A—City's Terms and Conditions and Exhibit C — [Cooperative Agency Contract], then Exhibit A — City's Terms and Conditions shall control, but only to the extent allowable under the [Cooperative Agency Contract]. Vendor understands and acknowledges that the City awarded non-exclusive purchase agreements to multiple bidders for these goods and services. Vendor further understands that the aggregate amount of all contracts awarded to multiple contractors under M&C <enter number> shall be in the amount of , and the City makes no promise or guarantee of the total amount of work or orders that will be assigned to Vendor under this Agreement. City will issue specific orders to Vendor for items and services covered by this Agreement. City shall pay Vendor in accordance with the fee schedule in Exhibit B and in accordance with the provisions of this Agreement.Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement shall be for one year beginning on <date> and ending on <date>. City shall be able to renew this agreement for<#>one-year renewal options by written agreement of the parties. The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective Vendor. CITY OF FORT WORTH: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person By: responsible for the monitoring and administration Name: of this contract,including ensuring all performance Title: Assistant City Manager and reporting requirements. Date: APPROVAL RECOMMENDED: By: Name: Title: By: APPROVED AS TO FORM AND LEGALITY: Name: Title: ATTEST: By: Name: Title: Assistant City Attorney By: CONTRACT AUTHORIZATION: Name: M&C: Title: City Secretary VENDOR: ATTEST: By: Name: By: Title: Name: Title: Date: