HomeMy WebLinkAboutContract 54477 CSC No.54477
FORT WORTH
CITY OF FORT WORTH
COOPERATIVE PURCHASE
This Cooperative Purchase ("Coop Purchase") reflects the agreement between the City of
Fort Worth, ('`City"), a Texas home rule municipal corporation and GTS Technology Solutions, a
Texas Corporation ("Vendor") to purchase hardware and software for surveillance, security and
monitoring products and related services under a cooperative agreement.
The Coop Purchase includes the following documents (collectively, Cooperative
Documents")which shall be construed in the order of precedence in which they are listed:
1. Schedule A—Fort Worth Terms and Conditions ("Fort Worth Agreement");
2. Schedule B—The Interlocal Purchasing System No. 200105 ("Cooperative
Contract"); and
3. Schedule C—The Interlocal Purchasing System No. 200105 Pricing Index
All the Schedules which are attached hereto and incorporated herein are made a part of this
Coop Purchase for all purposes. In the event of a conflict between the Fort Worth Agreement, the
Quote and/or the Cooperative Contract, then the Fort Worth Agreement shall control over both,
but only to the extent allowable under the Cooperative Contract.
The products and/or services purchased under this Coop Purchase were previously
purchased using PSK#7679 and TIPS 180306.
The maximum amount to be paid to the Vendor for all services performed and goods
purchased hereunder shall not exceed Seven Hundred Thousand Dollars ($700,000.00)per year.
The Coop Purchase shall become effective upon the signing of the Coop Purchase by an
Assistant City Manager of the City (the "Effective Date") and shall expire May 31, 2021 after the
Effective Date (the Expiration Date"), unless terminated earlier in accordance with the provisions
of the Agreement or otherwise extended by the parties. The Coop Purchase may be renewed for
up to two (2) one-year renewals at City's option, each a "Renewal Term." City shall provide
Vendor with written notice of its intent to renew at least thirty (30) days prior to the end of each
term.
The undersigned represents and warrants that he or she has the power and authority to
execute this Coop Purchase and the Cooperative Documents and bind the Vendor.
(signature page follows)
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
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Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
Vd,,,GJ1---' administration of this contract, including
By: Valerie Washington(Sep 15,202015:01 CDT) ensuring all performance and reporting
Name: Valerie Washington requirements.
Title: Assistant City Manager
Date: Sep 15,2020 Alex Uar�itiese
Alex Varghese'(Jul 6,2020 12:53 CDT)
By:
Approval Recommended: Name: Alex Varghese
Title: Sr. IT Solutions Manager
Approved as to Form and Legality:
By: 0
Name: Kevin Gunn
Title: IT Solutions Director
JB Strong(Sep ,202016:00 CDT)
4,dpU4�n4 By:
Attest: boo oo add Name: John B. Strong
a�o 09-+o Title: Assistant City Attorney
0, o% o S d
pP0� 000 E..o.-,n �r 4naoaao'� Contract Authorization:
By: M&C: 20_0060 02/04/20
Name: Mary J. Kayser HB 1295: 2019-548725
Title: City Secretary
VENDOR:
GTS
DocuSigned by:
By:Name: Ryan
Title: President
Date: 6/26/2020
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
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WORTE.,
FORT
1. Termination.
l.l. Convenience.Either the City or Vendor may terminate this Agreement at any time
and for any reason by providing the other party with 30 days written notice of termination.
1.2. Breach. if either party commits a material breach of this Agreement, the non-
breaching Party must give written notice to the breaching party that describes the breach in
reasonable detail. The breaching party must cure the breach ten(10)calendar days after receipt of
notice from the non-breaching party,or other time frame as agreed to by the parties.If the breaching
party fails to cure the breach within the stated period of time, the non-breaching party may, in its
sole discretion, and without prejudice to any other right under this Agreement, law, or equity,
immediately terminate this Agreement by giving written notice to the breaching party.
1.3. Fiscal Funding Out.In the event no funds or insufficient funds are appropriated by
the City in any fiscal period for any payments due hereunder, the City will notify Vendor of such
occurrence and this Agreement shall terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to the City of any kind whatsoever,except
as to the portions of the payments herein agreed upon for which funds have been appropriated.
1.4. Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date,the City shall pay Vendor for services actually rendered up
to the effective date of termination and Vendor shall continue to provide the City with services
requested by the City and in accordance with this Agreement up to the effective date of termination.
Upon termination of this Agreement for any reason,Vendor shall provide the City with copies of
all completed or partially completed documents prepared under this Agreement. In the event
Vendor has received access to City information or data as a requirement to perform services
hereunder, Vendor shall return all City provided data to the City in a machine readable format or
other format deemed acceptable to the City.
2. Disclosure of Conflicts and Confidential Information.
2.1. Disclosure of Conflicts.Vendor hereby warrants to the City that Vendor has made
full disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement.In the event that any conflicts of interest arise after the Effective Date of this
Agreement, Vendor hereby agrees immediately to make full disclosure to the City in writing.
2.2. Confidential Information. The City acknowledges that Vendor may use products,
materials, or methodologies proprietary to Vendor. The City agrees that Vendor's provision of
services under this Agreement shall not be grounds for the City to have or obtain any rights in such
proprietary products, materials, or methodologies unless the parties have executed a separate
written agreement with respect thereto. Vendor, for itself and its officers, agents and employees,
agrees that it shall treat all information provided to it by the City ("City Information") as
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confidential and shall not disclose any such information to a third party without the prior written
approval of the City.
2.3. Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or Proprietary,
City shall promptly notify Seller. It will be the responsibility of Seller-to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
2.4. Unauthorized Access.Vendor shall store and maintain City Information in a secure
manner and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City
Information in any way.Vendor shall notify the City immediately if the security or integrity of any
City information has been compromised or is believed to have been compromised, in which event,
Vendor shall, in good faith, use all commercially reasonable efforts to cooperate with the City in
identifying what information has been accessed by unauthorized means and shall fully cooperate
with the City to protect such information from further unauthorized disclosure.
3. Right to Audit.
11. Vendor agrees that the City shall, until the expiration of three(3)years after final
payment under this Agreement, have access to and the right to examine at reasonable times any
directly pertinent books, documents, papers and records of the Vendor involving transactions
relating to this Agreement at no additional cost to the City. Vendor agrees that the City shall have
access during normal working hours to all necessary Vendor facilities and shall be provided
adequate and appropriate work space in order to conduct audits in compliance with the provisions
of this section. The City shall give Vendor not less than 10 days written notice of any intended
audits.
3.2. Vendor further agrees to include in all its subcontractor agreements hereunder a
provision to the effect that the subcontractor agrees that the City shall, until expiration of three(3)
years after final payment of the subcontract, have access to and the right to examine at reasonable
times any directly pertinent books, documents, papers and records of such subcontractor- involving
transactions related to the subcontract, and further that City shall have access during normal
working hours to all subcontractor facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this paragraph. City shall give
subcontractor not less than 10 days written notice of any intended audits.
4. Independent Contractor. It is expressly understood and agreed that Vendor shall operate
as an independent contractor as to all rights and privileges granted herein, and not as agent,representative
or employee of the City. Subject to and in accordance with the conditions and provisions of this Agreement,
Vendor shall have the exclusive right to control the details of its operations and activities and be solely
responsible for the acts and omissions of its officers, agents, servants, employees, contractors and
subcontractors. Vendor acknowledges that the doctrine of respondent superior shall not apply as between
the City, its officers, agents, servants and employees, and Vendor, its officers,agents, employees, servants,
contractors and subcontractors. Vendor further agrees that nothing herein shall be construed as the creation
of a partnership or joint enterprise between City and Vendor. It is further understood that the City shall in
no way be considered a Co-employer or a Joint employer of Vendor or any officers, agents, servants,
employees or subcontractors of Vendor. Neither Vendor, nor any officers, agents, servants, employees or
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subcontractors of Vendor shall be entitled to any employment benefits from the City. Vendor shall be
responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of its
officers, agents, servants, employees or subcontractors.
5. LIABILITY AND INDEMNIFICATION.
5.1. LIABILITY - VENDOR SHALL BE LIABLE AND RESPONSIBLE FOR
ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR
CHARACTER,WHETHER REAL OR ASSERTED,TO THE EXTENT CAUSED BY THE
NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL
MISCONDUCT OF VENDOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES.
5.2. INDEMNIFICATION-VENDOR HEREBY COVENANTS AND AGREES
TO INDEMNIFY, HOLD HARMLESS AND DEFEND THE CITY, ITS OFFICERS,
AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL
CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED
DAMAGE OR LOSS TO VENDOR'S BUSINESS, AND ANY RESULTING LOST
PROFITS) PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS,
AND DAMAGES FOR CLAIMS OF INTELLECTUAL PROPERTY INFRINGEMENT,
ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT,TO THE EXTENT
CAUSED BY THE ACTS OR OMISSIONS OF VENDOR, ITS OFFICERS, AGENTS,
SUBCONTRACTORS, SERVANTS OR EMPLOYEES.
5.3. INTELLECTUAL PROPERTY INFRINGEMENT.
5.3.1. The Vendor warrants that all Deliverables, or any part thereof,
furnished hereunder, including but not limited to: programs, documentation,
software, analyses, applications, methods, ways, and processes (in this Section SC
each individually referred to as a "Deliverable" and collectively as the
"Deliverables,") do not infringe upon or violate any patent, copyrights, trademarks,
service marks, trade secrets, or any intellectual property rights or other third party
proprietary rights, in the performance of services under this Agreement.
5.3.2. Vendor shall be liable and responsible for any and all claims made
against the City for infringement of any patent,copyright,trademark,service mark,
trade secret, or other intellectual property rights by the use of or supplying of any
Deliverable(s)in the course of performance or completion of,or in any way connected
with providing the services, or the City's continued use of the Deliverable(s)
hereunder.
5.3.3. Vendor agrees to indemnify,defend,settle,or pay,at its own cost and
expense, including the payment of attorney's fees, any claim or action against the
City for infringement of any patent, copyright, trade mark, service mark, trade
secret, or other intellectual property right arising from City's use of the
Deliverable(s), or any part thereof, in accordance with this Agreement, it being
understood that this agreement to indemnify, defend,settle or pay shall not apply if
the City modifies or misuses the Deliverable(s). So long as Vendor bears the cost and
expense of payment for claims or actions against the City pursuant to this section S,
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Vendor shall have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such
claim; however, City shall have the right to fully participate in any and all such
settlement, negotiations, or lawsuit as necessary to protect the City's interest, and
City agrees to cooperate with Vendor in doing so. In the event City, for whatever
reason,assumes the responsibility for payment of costs and expenses for any claim or
action brought against the City for infringement arising under this Agreement, the
City shall have the sole right to conduct the defense of any such claim or action and
all negotiations for its settlement or compromise and to settle or compromise any such
claim; however,Vendor shall fully participate and cooperate with the City in defense
of such claim or action. City agrees to give Vendor timely written notice of any such
claim or action, with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing,the City's assumption of payment of costs or expenses
shall not eliminate Vendor's duty to indemnify the City under this Agreement.If the
Deliverable(s),or any part thereof,is held to infringe and the use thereof is enjoined
or restrained or, if as a result of a settlement or compromise, such use is materially
adversely restricted, Vendor shall, at its own expense and as City's sole remedy,
either: (a) procure for City the right to continue to use the Deliverable(s); or (b)
modify the Deliverable(s) to make them/it non-infringing, provided that such
modification does not materially adversely affect City's authorized use of the
Deliverablc(s);or(c)replace the Deliverable(s)with equally suitable,compatible,and
functionally equivalent non-infringing Deliverable(s) at no additional charge to City;
or (d) if none of the foregoing alternatives is reasonably available to Vendor,
terminate this Agreement, and refund all amounts paid to Vendor by the City,
subsequent to which termination City may seek any and all remedies available to City
under law. VENDOR'S OBLIGATIONS HEREUNDER SHALL BE SECURED BY
THE REQUISITE INSURANCE COVERAGE AND AMOUNTS SET FORTH IN
SECTION 10 OF THIS AGREEMENT.
6. Assignment and Subcontracting.
6.1. Vendor shall not assign or subcontract any of its duties,obligations or rights under
this Agreement without the prior written consent of the City. If the City grants consent to an
assignment, the assignee shall execute a written agreement with the City and the Vendor under
which the assignee agrees to be bound by the duties and obligations of Vendor under this
Agreement.The Vendor and assignee shall be jointly liable for all obligations under this Agreement
prior to the assignment.If the City grants consent to a subcontract, the subcontractor shall execute
a written agreement with the Vendor referencing this Agreement under which the subcontractor
shall agree to be bound by the duties and obligations of the Vendor under this Agreement as such
duties and obligations may apply. The Vendor shall provide the City with a fully executed copy of
any such subcontract.
6.2. MBE Goal—Intentionally Omitted
7. Insurance.
7.1. The Vendor shall carry the following insurance coverage with a company that is
licensed to do business in Texas or otherwise approved by the City:
7.1.1. Commercial General Liability:
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7.1.1.L Combined limit of not less than $2,000,000 per occurrence;
$4,000,000 aggregate; or
7.1.1.2. Combined limit of not less than $1,000,000 per occurrence;
$2,000,000 aggregate and Umbrella Coverage in the amount of $4,000,000.
Umbrella policy shall contain a follow-form provision and shall include coverage
for personal and advertising injury.
7.1.1.3. Defense costs shall be outside the limits of liability.
7.1.2. Automobile Liability Insurance covering any vehicle used in providing
services under this Agreement, including owned, non-owned, or hired vehicles, with a
combined limit of not less than$1,000,000 per occurrence.
7.1.3. Professional Liability (Errors & Omissions) in the amount of$1,000,000
per claim and$1,000,000 aggregate limit.
7.1.4. Statutory Workers' Compensation and Employers' Liability Insurance
requirements per the amount required by statute.
7.1.5. Technology Liability(Errors&Omissions)
7.1.5.1. Combined limit of not less than $2,000,000 per occurrence;
$4million aggregate or
7.1.5.2. Combined limit of not less than $1,000,000 per occurrence;
$2,000,000 aggregate and Umbrella Coverage in the amount of $4,000,000.
Umbrella policy shall contain a follow-form provision and shall include coverage
for personal and advertising injury. The umbrella policy shall cover amounts for
any claims not covered by the primary Technology Liability policy. Defense costs
shall be outside the limits of liability.
7.1.5.3. Coverage shall include, but not be limited to,the following:
7.1.5.3.1. Failure to prevent unauthorized access;
7.1.5.3.2. Unauthorized disclosure of information;
7.1.5.33. Implantation of malicious code or computer
virus;
7.1.5.3.4. Fraud, Dishonest or Intentional Acts with final
adjudication language;
7.1.5.3.5. intellectual Property infringement coverage,
specifically including coverage for intellectual property infringement
claims and for indemnification and legal defense of any claims of
intellectual property infringement, including infringement of patent,
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copyright, trade mark or trade secret, brought against the City for use of
Deliverables, Software or Services provided by Vendor under this
Agreement;
7.1.5.3.6. Technology coverage may be provided through
an endorsement to the Commercial General Liability (CGL) policy, a
separate policy specific to Technology E&O, or an umbrella policy that
picks up coverage after primary coverage is exhausted. Either is
acceptable if coverage meets all other requirements. Technology coverage
shall be written to indicate that legal costs and fees are considered outside
of the policy limits and shall not erode limits of liability. Any deductible
will be the sole responsibility of the Vendor and may not exceed $50,000
without the written approval of the City. Coverage shall be claims-made,
with a retroactive or prior acts date that is on or before the effective date
of this Agreement. Coverage shall be maintained for the duration of the
contractual agreement and for two (2) years following completion of
set-vices provided. An annual certificate of insurance,or a full copy of the
policy if requested, shall be submitted to the City to evidence coverage;
and
7.1.5.3.7. Any other insurance as reasonably requested by
City.
7.2. General Insurance Requirements:
7.2.1. All applicable policies shall name the City as an additional insured
thereon, as its interests may appear. The term City shall include its employees, officers,
officials, agents, and volunteers in respect to the contracted services.
7.2.2. The workers' compensation policy shall include a Waiver of Subrogation
(Right of Recovery) in favor of the City of Fort Worth.
7.2.3. A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage shall be provided to the City. Ten(10)days' notice shall be acceptable
in the event of non-payment of premium. Notice shall be sent to the Risk Manager, City
of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102, with copies to the City
Attorney at the same address.
7.2.4. The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A-VII in the
current A.M. Best Key Rating Guide,or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. if the rating is below that required,
written approval of Risk Management is required.
7.2.5. Any failure on the part of the City to request required insurance
documentation shall not constitute a waiver of the insurance requirement.
7.2.6. Certificates of Insurance evidencing that the Vendor has obtained all
required insurance shall be delivered to and approved by the City's Risk Management
Division prior to execution of this Agreement.
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8. Compliance with Laws,Ordinances,Rules and Regulations. Vendor agrees to comply with
all applicable federal, state and local laws, ordinances, rules and regulations. If the City notifies Vendor of
any violation of such laws, ordinances, rules or regulations, Vendor shall immediately desist from and
correct the violation.
9. Non-Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
subcontractors and successors in interest,as part of the consideration herein, agrees that in the performance
of Vendor's duties and obligations hereunder, it shall not discriminate in the treatment or employment of
any individual or group of individuals on any basis prohibited by law. If any claim arises from an alleged
violation of this non-discrimination covenant by Vendor, its personal representatives, assigns,
subcontractors or successors in interest,Vendor agrees to assume such liability and to indemnify and defend
the City and hold the City harmless from such claim.
10. Notices. Notices required pursuant to the provisions of this Agreement shall be
conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or(3)received by the other party by United States Mail,registered,return receipt requested,
addressed as follows:
TO THE CITY: TO VENDOR:
City of Fort Worth GTS Technology Solutions
Attn: Assistant City Manager 9211 Waterford Centre Blvd Ste 125
200 Texas Street Austin, TX 78758
Fort Worth TX 76102
With Copy to the City Attorney
at same address
II. Solicitation of Employees. Neither the City nor Vendor shall, during the term of this
Agreement and additionally for a period of one year after-its termination, solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer. This
provision shall not apply to an employee who responds to a general solicitation or advertisement of
employment by either party.
12. Governmental Powers. It is understood and agreed that by execution of this Agreement,
the City does not waive or surrender any of its governmental powers.
13. No Waiver. The failure of the City or Vendor to insist upon the performance of any term
or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of the
City's or Vendor's respective right to insist upon appropriate performance or to assert any such right on any
future occasion.
14. Governing Law and Venue. This Agreement shall be construed in accordance with the
laws of the State of Texas.if any action,whether real or asserted,at law or in equity, is brought on the basis
of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the
United States District Court for the Northern District of Texas, Fort Worth Division.
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15. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be
affected or impaired.
16. Force Majeure. The City and Vendor shall exercise their best efforts to meet their
respective duties and obligations as set forth in this Agreement, but shall not be held liable for any delay or
omission in performance due to force majeure or other causes beyond their reasonable control (force
majeure),including, but not limited to, compliance with any government law, ordinance or regulation, acts
of God, acts of the public enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor
restrictions by any governmental authority,transportation problems and/or any other similar causes.
17. Headings Not Controlling. Headings and titles used in this Agreement are for reference
purposes only and shall not be deemed a part of this Agreement.
18. Review of Counsel. The parties acknowledge that each party and its counsel have reviewed
this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved
against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
19. Amendments. No amendment of this Agreement shall be binding upon a party hereto
unless such amendment is set forth in a written instrument, and duly executed by an authorized
representative of each party.
20. Entirety of Agreement. This Agreement, including any exhibits attached hereto and any
documents incorporated herein by reference, contains the entire understanding and agreement between the
City and Vendor, their assigns and successors in interest, as to the matters contained herein. Any prior or
contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with
any provision of this Agreement.
21. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute
one and the same instrument. An executed Agreement, modification, amendment, or separate signature
page shall constitute a duplicate if it is transmitted through electronic means, such as fax or e-mail, and
reflects the signing of the document by any party.Duplicates are valid and binding even if an original paper
document bearing each party's original signature is not delivered.
22. Warranty of Services. Vendor warrants that its services will be of a professional quality
and conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty(30) days from the date that the services are completed. In such event, at Vendor's
option,Vendor shall either(a)use commercially reasonable efforts to re-perform the services in a manner
that conforms with the warranty, or(b) refund the fees paid by the City to Vendor for the nonconforming
services.
23. Network Access.
23.1. City Network Access. if Vendor, and/or any of its employees, officers, agents,
servants or subcontractors(for purposes of this section"Vendor Personnel"), requires access to the
City's computer network in order to provide the services herein,Vendor-shall execute and comply
a Network Access Agreement.
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23.2. Federal Law Enforcement Database Access. If Vendor, or any Vendor Personnel,
requires access to any federal law enforcement database or any federal criminal history record
information system, including but not limited to Fingerprint Identification Records System
("FIRS"),Interstate Identification Index System("III System"),National Crime Information Center
("NCIC"),ew National Fingerprint File ("NFF"), or Texas Law Enforcement Telecommunications
Systems ("TLETS"), that is governed by and/or defined in Title 28, Code of Federal Regulations
Part 20 ("CFR Part 20"), for the purpose of providing services for the administration of criminal
justice as defined therein on behalf of the City or the Fort Worth Police Department, under this
Agreement, Vendor shall comply with the Criminal Justice Information Services Security Policy
and CFR Part 20, as amended, and shall separately execute the Federal Bureau of Investigation
Criminal Justice Information Services Security Addendum.No changes, modifications,alterations,
or amendments shall be made to the Security Addendum. The document must be executed as is,
and as approved by the Texas Department of Public Safety and the United States Attorney General.
24. Immigration Nationality Act. Vendor shall verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form(1-9). Upon request by City,Vendor shall provide City with copies of all 1-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor shall adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS
FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS
PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES. City, upon written notice to Vendor, shall have the right to immediately terminate this
Agreement for violations of this provision by Vendor.
25. informal Dispute Resolution. Except in the event of termination pursuant to Section 4.2, if
either City or Vendor has a claim, dispute, or other matter in question for breach of duty, obligations, services
rendered or any warranty that arises under this Agreement, the parties shall first attempt to resolve the matter
through this dispute resolution process. The disputing party shall notify the other party in writing as soon as
practicable after discovering the claim, dispute, or breach. The notice shall state the nature of the dispute and
list the parry's specific reasons for such dispute. Within ten (10) business days of receipt of the notice, both
parties shall commence the resolution process and make a good faith effort,either through email,mail,phone
conference,in person meetings,or other reasonable means to resolve any claim, dispute,breach or other matter
in question that may arise out of,or in connection with this Agreement. If the parties tail to resolve the dispute
within sixty(60)days of the date of receipt of the notice of the dispute, then the parties may submit the matter
to non-binding mediation in Tarrant County,Texas,upon written consent of authorized representatives of both
parties in accordance with the industry Arbitration Rules of the American Arbitration Association or other
applicable rules governing mediation then in effect.The mediator shall be agreed to by the parties. Each parry
shall be liable for its own expenses, including attorney's fees; however, the parties shall share equally in
the costs of the mediation. if the parties cannot resolve the dispute through mediation, then either party shall
have the right to exercise any and all remedies available under law regarding the dispute. Notwithstanding the
fact that the parties may be attempting to resolve a dispute in accordance with this informal dispute
resolution process,the parties agree to continue without delay all of their respective duties and obligations
under this Agreement not affected by the dispute. Either party may, before or during the exercise of the
informal dispute resolution process set forth herein, apply to a court having jurisdiction for a temporary
restraining order or preliminary injunction where such relief is necessary to protect its interests.
26. No Boycott of Israel. If Vendor-has fewer than 10 employees or the Agreement is for less
than $100,000,this section does not apply.Vendor acknowledges that in accordance with Chapter 2270 of
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the Texas Government Code, City is prohibited from entering into a contract with a company for goods or
services unless the contract contains a written verification from the company that it: (1) does not boycott
Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and
"company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government
Code. By signing this Addendum, Vendor certifies that Vendor's signature provides written verification to
City that Vendor: (1) does not boycott Israel,- and (2) will not hoycott Israel during the term of the
Agreement.
27. Reporting Requirements.
27.1. For purposes of this section,the words below shall have the following meaning:
27.1.1. Child shall mean a person under the age of 18 years of age.
27.1.2. Child pornography means an image of a child engaging in sexual conduct
or sexual performance as defined by Section 43.25 of the Texas Penal Code.
27.1.3. Computer means an electronic, magnetic, optical, electrochemical, or
other high-speed data processing device that performs logical, arithmetic, or memory
functions by the manipulations of electronic or magnetic impulses and includes all input,
output, processing, storage,or communication facilities that are connected or related to the
device.
27.1.4. Computer technician means an individual who, in the course and scope of
employment or business, installs,repairs, or otherwise services a computer for a fee. This
shall include installation of software,hardware, and maintenance services.
27.2. Reporting Requirement. If Vendor meets the definition of Computer Technician
as defined herein, and while providing services pursuant to this Agreement, views an image on a
computer that is or appears to be child pornography,Vendor shall immediately report the discovery
of the image to the City and to a local or state law enforcement agency or the Cyber Tip Line at the
National Center for Missing and Exploited Children. The report must include the name and address
of the owner or person claiming a right to possession of the computer, if known, and as permitted
by law. Failure by Vendor to make the report required herein may result in criminal and/or civil
penalties.
28. Survival of Provisions. The parties' duties and obligations pursuant to sections related to
Duties and Obligations, Disclosure of Conflicts and Confidential information, Right to Audit, and Liability
and Indemnification shall survive termination of this Agreement.
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Schedule B
TIPS VENDOR AGREEMENT
Between: GTS Technology Solutions, Inc. and
(Company Name)
THE INTERLOCAL PURCHASING SYSTEM (TIPS),
a Department of Texas Education Service Center Region 8 for
TIPS RFP 200105 Technology Solutions, Products and Services
General Information
The Vendor Agreement ("Agreement") made and entered into by and between The Interlocal Purchasing
System (hereinafter referred to as "TIPS" respectfully) a government cooperative purchasing program
authorized by the Region 8 Education Service Center, having its principal place of business at 4845 US Hwy
271 North, Pittsburg,Texas 75686.This Agreement consists of the provisions set forth below, including
provisions of all Attachments referenced herein. In the event of a conflict between the provisions set forth
below and those contained in any Attachment, the provisions set forth shall control unless otherwise agreed
by the parties in writing and by signature and date on the attachment.
A Purchase Order,Agreement or Contract is the TIPS Member's approval providing the authority to proceed
with the negotiated delivery order under the Agreement. Special terms and conditions as agreed between
the Vendor and TIPS Member should be added as addendums to the Purchase Order, Agreement or
Contract. Items such as certificate of insurance, bonding requirements, small or disadvantaged business
goals are some, but not all, of the addendums possible.
Terms and Conditions
Freight
All quotes to members shall provide a line item for cost for freight or shipping regardless if there is a charge
or not. If no charge for freight or shipping, indicate by stating"No Charge" or"W', "included in price" or
other similar indication. Otherwise,all shipping,freight or delivery changes shall be passed through to the
TIPS Member at cost with no markup and said charges shall be agreed by the TIPS Member unless alternative
shipping terms are agreed by TIPS as a result of the proposal award.
Warranty Conditions
All new supplies equipment and services shall include manufacturer's minimum standard warranty unless
otherwise agreed to in writing.Vendor shall be legally permitted to sell all products offered for sale to
TIPS Members if the offering is included in the Request for Proposal category.All goods proposed and sold
shall be new unless clearly stated in writing.
Customer Support
The Vendor shall provide timely and accurate customer support for orders to TIPS Members as agreed by the
Parties.Vendors shall respond to such requests within a commercially reasonable time after receipt of the
request. If support and/or training is a line item sold or packaged with a sale, support shall be as agreed with
the TIPS Member.
Agreements
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Agreements for purchase will normally be put into effect by means of a purchase order(s) executed by
authorized agents of the TIPS Member participating government entities, but other means of placing an
order may be used at the Member's discretion.
Tax exempt status
Most TIPS Members are tax exempt and the related laws and/or regulations of the controlling jurisdiction(s)
of the TIPS Member shall apply.
Assignments of Agreements
No assignment of this Agreement may be made without the prior notification of TIPS. Written
approval of TIPS shall not be unreasonably withheld. Payment for delivered goods and services
can only be made to the awarded Vendor,Vendor designated reseller or vendor assigned
company.
Disclosures
• Vendor and TIPS affirms that he/she or any authorized employees or agents has not given,offered
to give, nor intends to give at any time hereafter any economic opportunity,future employment,
gift, loan,gratuity, special discount, trip, favor or service to a public servant in connection with this
Agreement.
• Vendor shall attach, in writing, a complete description of any and all relationships that might be
considered a conflict of interest in doing business with the TIPS program.
• The Vendor affirms that, to the best of his/her knowledge, the offer has been arrived at independently,
and is submitted without collusion with anyone to obtain information or gain any favoritism that would in
any way limit competition or give an unfair advantage over other vendors in the award of this Agreement.
Term and Renewal of Agreements
The Agreement with TIPS is for three (3) years with an option for renewal for an additional one (1) consecutive
year if both parties agree. TIPS may or may not exercise the one-year extension beyond the base three-year
term and whether or not to offer the extension is at the sole discretion of TIPS.The scheduled Agreement
termination date shall be the last date of the
month of the last month of the agreement's legal effect. Example:If the agreement is
scheduled to end on May 23, the anniversary date of the award, it would actually be extended to
May 31 in the last month of the last year the contract is active.
Automatic Renewal Clauses Incorporated in Awarded Vendor Agreements with TIPS Members
Resulting from the Solicitation and with the Vendor Named in this Agreement.
No Agreement for goods or services with a TIPS Member by the awarded vendor named in this
Agreement that results from the solicitation award named in this Agreement, may incorporate
an automatic renewal clause that exceeds month to month terms with which the TIPS Member must comply.
All renewal terms incorporated in an Agreement by the vendor with the TIPS Member shall only be valid and
enforceable when the vendor receives written confirmation by purchase order, executed Agreement or other
written instruction issued by the TIPS Member for any renewal period. The purpose of this clause is to avoid a
TIPS Member inadvertently renewing an Agreement during a period in which the governing body of the TIPS
Member has not properly appropriated and budgeted the funds to satisfy the Agreement renewal. This term
is not negotiable and any Agreement between a TIPS Member and a TIPS awarded vendor with an automatic
renewal clause that conflicts with these terms is rendered void and unenforceable.
Shipments
The Vendor shall ship, deliver or provide ordered products or services within a commercially reasonable
time after the receipt of the order from the TIPS Member. If a delay in said delivery is anticipated,the
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Vendor shall notify TIPS Member as to why delivery is delayed and shall provide an estimated time for
completion of the order. TIPS or the requesting entity may cancel the order if estimated delivery time is
not acceptable or not as agreed by the parties.
I nvoices
Each invoice or pay request shall include the TIPS Member's purchase order number or other identifying
designation as provided in the order by the TIPS Member. If applicable,the shipment tracking number or
pertinent information for verification of TIPS Member receipt shall be made available upon request.
Payments
The TIPS Member will make payments directly to the Vendor, the vendor assigned dealer or as agreed by the
Vendor and the TIPS Member after receiving invoice and in compliance with applicable payment statute(s),
whichever is the greater time or as otherwise provided by an agreement of the parties.
Pricing
Price increases will be honored according to the terms of the solicitation. All pricing submitted to TIPS shall
include the participation fee, as provided in the solicitation,to be remitted to TIPS by the Vendor. Vendor will
not show adding the fee to the invoice presented to TIPS Member customer.
Participation Fees and Reporting of Sales to TIPS by Vendor
The Participation Fee that was published as part of the Solicitation and the fee published is the
legally effective fee, along with any fee conditions stated in the RFP. Collection of the fees by TIPS is required
under Texas Government Code§791.011 Et seq.Vendor or vendor assigned dealer agrees to pay the
participation fee for all Agreement sales to TIPS on a monthly scheduled report or as otherwise agreed by the
parties.
Reporting of Sales to TIPS by Vendor
Vendor is required to report all sales under the TIPS contract to TIPS. If the TIPS Member entity requesting a
price from the awarded Vendor requests the TIPS contract, Vendor must include the TIPS Contract number on
any communications with the TIPS Member entity. To report sales, login to the TIPS Vendor Portal and click on
the PO's and Payments tab. Pages 3-7 of the Vendor Portal User Guide will walk you through the process of
reporting sales to TIPS. Please refer to the TIPS Accounting FAQ's for more information about reporting sales
and if you have further questions, contact the Accounting Team at accounting@tips-usa.com.The Vendor or
vendor assigned dealers are responsible for keeping record of all sales that go through the TIPS Agreement
and submitting same to TIPS. Failure to render the participation fee to TIPS shall constitute a breach of this
agreement with our parent governmental entity,Texas Education Service Center Region 8, as established by
the Texas legislature and shall be grounds for termination of this agreement and any other agreement held
with TIPS and possible legal action.TIPS reserves all rights under the law to collect the fees due. Please contact
TIPS at tips@tips-usa.com or call (866) 839-8477 if you have questions about paying fees.
Indemnity
The Vendor agrees to indemnify and hold harmless and defend TIPS,TIPS Member(s),officers and employees
from and against all claims and suits by third parties for damages, injuries to persons(including death),
property damages, losses, and expenses including court costs and reasonable attorney's fees, arising out of, or
resulting from,Vendor's performance under this Agreement, including all such causes of action based upon
common,constitutional, or statutory law, or based in whole or in part, upon allegations of negligent or
intentional acts on the part of the Vendor, its officers,employees, agents, subcontractors, licensees,or
invitees. Parties found liable shall pay their proportionate share of damages as agreed by the parties or as
ordered by a court of competent jurisdiction over the case. NO LIMITATION OF LIABILITY FOR DAMAGES FOR
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PERSONAL INJURY OR PROPERTY DAMAGE ARE PERMITTED OR AGREED BY TIPS/ESC REGION 8. Per Texas
Education Code§44.032(f), and pursuant to its requirements only, reasonable Attorney's fees are recoverable
by the prevailing party in any dispute resulting in litigation.
State of Texas Franchise Tax
By signature hereon,the bidder hereby certifies that he/she is not currently delinquent in the payment
of any franchise taxes owed the State of Texas under Chapter 171,Tax Code.
Miscellaneous
The Vendor acknowledges and agrees that continued participation in TIPS is subject to TIPS sole discretion
and that any Vendor may be removed from the participation in the Program at any time with or without
cause. Nothing in the Agreement or in any other communication between TIPS and the Vendor may be
construed as a guarantee that TIPS or TIPS Members will submit any orders at any time.TIPS reserves the
right to request additional proposals for items or services already on Agreement at any time.
Purchase Order Pricing/Product Deviation
If a deviation of pricing/product on a purchase order or contract modification occurs between the Vendor
and the TIPS Member,TIPS must be notified within five (5) business days of receipt of change order.
Termination for Convenience of TIPS Agreement Only
TIPS reserves the right to terminate this agreement for cause or no cause for convenience with a thirty(30)
days prior written notice. Termination for convenience is conditionally required under Federal Regulations 2
CFR part 200 if the customer is using federal funds for the procurement.All purchase orders presented to
the Vendor, but not fulfilled by the Vendor, by a TIPS Member prior to the actual termination of this
agreement shall be honored at the option of the TIPS Member.The awarded vendor may terminate the
agreement with ninety(90)days prior written notice to TIPS 4845 US Hwy North, Pittsburg,Texas 75686.
The vendor will be paid for goods and services delivered prior to the termination provided that the goods
and services were delivered in accordance with the terms and conditions of the terminated agreement.
This termination clause does not affect the sales agreements executed by the Vendor and the TIPS
Member customer pursuant to this agreement. TIPs Members may negotiate a termination for
convenience clause that meets the needs of the transaction based on applicable factors, such as funding
sources or other needs.
TIPS Member Purchasing Procedures
Usually, purchase orders or their equal are issued by participating TIPS Member to the awarded vendor and
should indicate on the order that the purchase is per the applicable TIPS Agreement number. Orders are
typically emailed to TIPS at tipspo@tips-usa.com.
• Awarded vendor delivers goods/services directly to the participating member.
• Awarded vendor invoices the participating TIPS Member directly.
• Awarded vendor receives payment directly from the participating member.
• Awarded vendor reports sales monthly to TIPS (unless prior arrangements have been made with
TIPS for an alternative submission schedule).
Licenses
Awarded vendor shall maintain, in current status,all federal, state and local licenses, bonds and permits
required for the operation of the business conducted by awarded vendor.Awarded vendor shall remain
reasonably fully informed of and in compliance with all ordinances and regulations pertaining to the lawful
provision of goods or services under the Agreement.TIPS and TIPS Members reserves the right to stop
work and/or cancel an order or terminate this or any other sales Agreement of any awarded vendor whose
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license(s) required for performance under this Agreement have expired, lapsed, are suspended or
terminated subject to a 30-day cure period unless prohibited by applicable statue or regulation.
Novation
If awarded vendor sells or transfers all assets, rights or the entire portion of the assets or rights required
to perform this Agreement,a successor in interest must guarantee to perform all obligations under this
Agreement.A simple change of name agreement will not change the Agreement obligations of awarded
vendor.TIPS will consider Contract Assignments on a case by case basis. TIPS must be notified within
five (S) business days of the transfer of assets or rights.
Site Requirements(only when applicable to service or job)
Cleanup: When performing work on site at a TIPS Member's property, awarded vendor shall clean up and
remove all debris and rubbish resulting from their work as required or directed by TIPS Member or as agreed
by the parties. Upon completion of work, the premises shall be left in good repair and an orderly, neat, clean
and unobstructed condition.
Preparation:Awarded vendor shall not begin a project for which TIPS Member has not prepared the site,
unless awarded vendor does the preparation work at no cost, or until TIPS Member includes the cost of site
preparation in a purchase order.
Site preparation includes, but is not limited to: moving furniture, installing wiring for networks or power, and
similar pre-installation requirements.
Registered sex offender restrictions: For work to be performed at schools, awarded vendor agrees that no
employee of a sub-contractor who has been adjudicated to be a registered sex offender will perform work at
any time when students are, or reasonably expected to be, present unless otherwise agreed by the TIPS
Member. Awarded vendor agrees that a violation of this condition shall be considered a material breach and
may result in the cancellation of the purchase order at the TIPS Member's discretion.
Awarded vendor must identify any additional costs associated with compliance of this term. If no costs are
specified,compliance with this term will be provided at no additional charge. Safety measures:Awarded
vendor shall take all reasonable precautions for the safety of employees on the worksite,and shall erect and
properly maintain all necessary safeguards for protection of workers and the public.Awarded vendor shall
post warning signs against all hazards created by the operation and work in progress. Proper precautions
shall be taken pursuant to state law and standard practices to protect workers,general public and existing
structures from injury or damage.
Smoking
Persons working under Agreement shall adhere to the TIPS Member's or local smoking statutes,
codes or policies.
Marketing
Awarded vendor agrees to allow TIPS to use their name and logo within TIPS website,
marketing materials and advertisement subject to any reasonable restrictions provided to TIPS in the
Proposal to the Solicitation. The Vendor may submit an acceptable use directive for Vendor's names and
logos with which TIPS agrees to comply. Any use of TIPS name and logo or any form of publicity, inclusive of
press release, regarding this Agreement by awarded vendor must have prior approval from TIPS which will
not be unreasonably withheld. Request may be made by email to TIPS@TIPS-USA.COM
Supplemental Agreements
The TIPS Member entity participating in the TIPS Agreement and awarded vendor may enter into a separate
Supplemental Agreement or contract to further define the level of service requirements over and above the
minimum defined in this Agreement such as but not limited to, invoice requirements, ordering requirements,
specialized delivery, etc. Any Supplemental Agreement or contract developed as a result of this Agreement is
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exclusively between the TIPS Member entity customer and the Vendor. TIPS, its agents,TIPS Members and
employees not a party to the Supplemental Agreement with the TIPS Member customer, shall not be made
party to any claim for breach of such agreement unless named and agreed by the Party in question in writing in
the agreement. If a Vendor submitting a Proposal requires TIPS and/or TIPS Member to sign an additional
agreement,those agreements shall comply with the award made by TIPS to the Vendor. Supplemental
Vendor's Agreement documents may not become part of TIPS's Agreement with vendor unless and until an
authorized representative of TIPS reviews and approves it. TIPS review and approval may be at any time
during the life of this Vendor Agreement. TIPS permits TIPS Members to negotiate additional terms and
conditions with the Vendor for the provision of goods or services under the Vendor's TIPS Agreement so long
as they do not materially conflict with this Agreement.
Survival Clause
All applicable sales, leases,Supplemental Agreements, contracts, software license agreements,warranties or
service agreements that were entered into between Vendor and TIPS or the TIPS Member Customer under the
terms and conditions of this Agreement shall survive the expiration or termination of this Agreement.All
Orders, Purchase Orders issued or contracts executed by TIPS or a TIPS Member and accepted by the Vendor
prior to the expiration or termination of this agreement, shall survive expiration or termination of the
Agreement, subject to previously agreed terms and conditions agreed by the parties or as otherwise specified
herein relating to termination of this agreement.
Legal obligations
It is the responding Vendor's responsibility to be aware of and comply with all local, state and federal laws
governing the sale of products/services identified in the applicable Solicitation that resulted in this Vendor
Agreement and any awarded Agreement thereof.Applicable laws and regulations must be followed even if
not specifically identified herein.
Audit rights
Due to transparency statutes and public accountability requirements of TIPS and TIPS Members', the awarded
Vendor shall, at their sole expense, maintain appropriate due diligence of all purchases made by TIPS
Member that utilizes this Agreement.TIPS and Region 8 ESC each reserve the right to audit the accounting of
TIPS related purchases for a period of three(3) years from the time such purchases are made.This audit right
shall survive termination of this Agreement for a period of one (1)year from the effective date of termination.
In order to ensure and confirm compliance with this agreement,TIPS shall have authority to conduct audits of
Awarded Vendor's pricing or TIPS transaction documentation with TIPS Members with 30 days' notice unless
the audit is ordered by a Court Order or by a Government Agency with authority to do so without notice.
Notwithstanding the foregoing, in the event that TIPS is made aware of any pricing being offered to eligible
entities that is materially inconsistent with the pricing under this agreement,TIPS shall have the ability to
conduct the audit internally or may engage a third- party auditing firm to investigate any possible non-
compliant conduct or may terminate the Agreement according to the terms of this Agreement. In the event
of an audit,the requested materials shall be reasonably provided in the time,format and at the location
acceptable to Region 8 ESC or TIPS. TIPS agrees not to perform a random audit the TIPS transaction
documentation more than once per calendar year, but reserves the right to audit for just cause or as required
by any governmental agency or court with regulatory authority over TIPS or the TIPS Member.
Force Majeure
If by reason of Force Majeure,either party hereto shall be rendered unable wholly or in part to carry out its
obligations under this Agreement then such party shall give notice and full particulars of Force Majeure in
writing to the other party within a reasonable time after occurrence of the event or cause relied upon, and the
obligation of the party giving such notice, so far as it is affected by such Force Majeure, shall be suspended
during the continuance of the inability then claimed, except as hereinafter provided, but for no longer period,
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and such party shall endeavor to remove or overcome such inability with all reasonable dispatch.
Choice of Law
The Agreement between the Vendor and TIPS/ESC Region 8 and any addenda or other additions resulting from
this procurement process, however described, shall be governed by, construed and enforced in accordance with
the laws of the State of Texas, regardless of any conflict of laws principles.
Venue,Jurisdiction and Service of Process
Any Proceeding arising out of or relating to this procurement process or any contract issued by TIPS resulting
from or any contemplated transaction shall be brought in a court of competent jurisdiction in Camp County,
Texas and each of the parties irrevocably submits to the exclusive jurisdiction of said court in any such
proceeding, waives any objection it may now or hereafter have to venue or to convenience of forum, agrees
that all claims in respect of the Proceeding shall be heard and determined only in any such court, and agrees
not to bring any proceeding arising out of or relating to this procurement process or any contract resulting
from or any contemplated transaction in any other court. The parties agree that either or both of them may file
a copy of this paragraph with any court as written evidence of the knowing,voluntary and freely bargained for
agreement between the parties irrevocably to waive any objections to venue or to convenience of forum.
Process in any Proceeding referred to in the first sentence of this Section may be served on any party anywhere
in the world.
Venue for any dispute resolution process, other than litigation, between TIPS and the Vendor shall be located in
Camp or Titus County,Texas.
Project Delivery Order Procedures
The TIPS Member having approved and signed an interlocal agreement,or other TIPS Membership
document,may make a request of the awarded vendor under this Agreement when the TIPS Member
desires goods or services awarded to the Vendor. Notification may occur via phone, the web, courier,
email,fax, or in person. Upon notification of a pending request,the awarded vendor shall acknowledge
the TIPS Member's request as soon as possible, but must make contact with the TIPS Member within two
working days.
Status of TIPS Members as Related to This Agreement
TIPS Members stand in the place of TIPS as related to this agreement and have the same access to the
proposal information and all related documents. TIPS Members have all the same rights under the
awarded Agreement as TIPS.
Vendor's Resellers as Related to This Agreement
Vendor's Named Resellers under this Agreement shall comply with all terms and conditions of this
agreement and all addenda or incorporated documents. All actions related to sales by Authorized
Vendor's Resellers under this Agreement are the responsibility of the Awarded Vendor. If Resellers fail to
report sales to TIPS under your Agreement, the awarded Vendor is responsible for their contractual
failures and shall be billed for the fees. The awarded vendor may then recover the fees from their
named reseller.
Support Requirements
If there is a dispute between the awarded vendor and TIPS Member,TIPS or its representatives will assist
in conflict resolution or third party if requested by either party.TIPS, or its representatives, reserves the
right to inspect any project and audit the awarded Vendor's TIPS project files, documentation and
correspondence related to the requesting TIPS Member's order. If there are confidentiality requirements
by either party,TIPS shall comply to the extent permitted by law.
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Incorporation of Solicitation
The TIPS Solicitation which resulted in this Vendor Agreement,whether a Request for Proposals, the
Request for Competitive Sealed Proposals or Request for Qualifications solicitation, or other, the
Vendor's response to same and all associated documents and forms made part of the solicitation
process, including any addenda, are hereby incorporated by reference into this Agreement as if copied
verbatim.
SECTION HEADERS OR TITLES
THE SECTON HEADERS OR TITLES WITHIN THIS DOCUMENT ARE MERELY GUIDES FOR CONVENIENCE AND
ARE NOT FOR CLASSIFICATION OR LIMITING OF THE RESPONSIBILITIES OF THE PARTIES TO THIS DOCUMENT.
STATUTORY REQUIREMENTS
Texas governmental entities are prohibited from doing business with companies that fail to certify to this
condition as required by Texas Government Code Sec.2270.
By executing this agreement,you certify that you are authorized to bind the undersigned Vendor and
that your company(1) does not boycott Israel; and (2) will not boycott Israel during the term of the
Agreement.
You certify that your company is not listed on and does not and will not do business with companies that
are on the Texas Comptroller of Public Accounts list of Designated Foreign Terrorists Organizations per
Texas Gov't Code 2270.0153 found at httos://comptroller.texas.gov/purchasing/docs/foreign-
terrorist.pdf
You certify that if the certified statements above become untrue at any time during the life of this Agreement
that the Vendor will notify TIPS within three (3) business day of the change by a letter on Vendor's letterhead
from and signed by an authorized representative of the Vendor stating the non-compliance decision and the
TIPS Agreement number and description at:
Attention: General Counsel
ESC Region 8/The Interlocal Purchasing System (TIPS)
4845 Highway 271 North
Pittsburg,TX,75686
And by an email sent to bids@tips-usa.com
Insurance Requirements
The undersigned Vendor agrees to maintain the below minimum insurance requirements for
TIPS Contract Holders.
General Liability $1,000,000 each Occurrence/Aggregate Automobile
Liability $300,000 Includes owned,hired & non-owned
Workers'Compensation Statutory limits for the jurisdiction in which
the Vendor performs under this Agreement.
Umbrella Liability $1,000,000
When the contractor or its subcontractors are liable for any damages or claims,the contractors' policy, when
the Vendor is responsible for the claim, must be primary over any other valid and collectible insurance carried by
the District.Any immunity available to TIPS or TIPS Members shall not be used as a defense by the contractor's
insurance policy. The coverages and limits are to be considered minimum requirements and in no way limit the
liability of the Contractor(s). Insurance shall be written by a carrier with an A-;VII or better rating in accordance
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with current A.M. Best Key Rating Guide. Only deductibles applicable to property damage are acceptable,
unless proof of retention funds to cover said deductibles is provided. "Claims made" policies will not be
accepted. Vendor's required minimum coverage shall not be suspended,voided, cancelled, non-renewed or
reduced in coverage or in limits unless replaced by a policy that provides the minimum required coverage except
after thirty(30) days prior written notice by certified mail, return receipt requested has been given to TIPS or
the TIPS Member if a project or pending delivery of an order is ongoing. Upon request, certified copies of all
insurance policies shall be furnished to the TIPS or the TIPS Member.
Special Terms and Conditions
• Orders: All vendor orders received from TIPS Members must be emailed to TIPS at tipspo@tips-
usa.com.Should a TIPS Member send an order directly to the Vendor, it is the Vendor's responsibility
to forward a copy of the order to TIPS at the email above within 3 business days and confirm its
receipt with TIPS.
• Vendor Encouraging Members to bypass TIPS agreement: Encouraging TIPS Members to purchase
directly from the Vendor or through another agreement, when the Member has requested using the
TIPS cooperative Agreement or price, and thereby bypassing the TIPS Agreement is a violation of the
terms and conditions of this Agreement and will result in removal of the Vendor from the TIPS
Program.
• Order Confirmation:All TIPS Member Agreement orders are approved daily by TIPS and sent to
vendor. The Vendor should confirm receipt of orders to the TIPS Member(customer)within 3 business
days.
• Vendor custom website for TIPS: If Vendor is hosting a custom TIPS website, updated
pricing when effective. TIPS shall be notified when prices change in accordance with the
award.
• Back Ordered Products: If product is not expected to ship within the time provided to the TIPS
member by the Vendor,customer is to be notified within 3 business days and appropriate action
taken based on customer request.
The TIPS Vendor Agreement Signature Page is inserted here.
Non-JOC Vendor Agreement Ver.07302019.rp
Page 9
DocuSign Envelope ID: FBF3000D-60A2-4083-A378-C36F2730939E
TIPS Vendor Agreement Signature Form
RFP 200105 Technology Solutions, Products and Services
Company Name GTS Technology Solutions, Inc.
Address 9211 Waterford Centre Blvd, Suite 275
CityAustin State TX zip 78758
Phone 512-452-0551 Fax 512-452-0591
Email of Authorized Representative britta.butler@,gts-ts.com
Name of Authorized Representative Britta Butler
Title
Vice President of Sale.,5 ,
Signature of Authorized Representative
�A/—
Date 1/31/2020
TIPS Authorized Representative Name Meredith Barton
Title Chief Operating Officer
f
TIPS Authorized Representative Signature
aT
Approved by ESC Region 8AC
5/5/2020
Date
Page 10 of 10
DocuSign Envelope ID: FBF3000D-6OA2-4083-A378-C36F2730939E
NOTICE TO MEMBERS REGARDING ATTRIBUTE RESPONSES
TIPS VENDORS RESPOND TO ATTRIBUTE QUESTIONS AS PART OF TIPS COMPETITIVE
SOLICITATION PROCESS. THE VENDOR'S RESPONSES TO ATTRIBUTE QUESTIONS
ARE INCLUDED HEREIN AS "SUPPLIER RESPONSE." PLEASE BE ADVISED THAT
DEVIATIONS, IF ANY, IN VENDOR'S RESPONSE TO ATTRIBUTE QUESTIONS MAY NOT
REFLECT VENDOR'S FINAL ATTRIBUTE RESPONSE, WHICH IS SUBJECT TO
NEGOTIATIONS PRIOR TO AWARD. PLEASE CONTACT THE TIPS OFFICE AT 866-839-
8477 WITH QUESTIONS OR CONCERNS REGARDING VENDOR ATTRIBUTE RESPONSE
DEVIATIONS. PLEASE KEEP IN MIND THAT TIPS DOES NOT PROVIDE LEGAL
COUNSEL TO MEMBERS. TIPS RECOMMENDS THAT YOU CONSULT YOUR LEGAL
COUNSEL WHEN EXECUTING CONTRACTS WITH OR MAKING PURCHASES FROM
TIPS VENDORS.
DocuSign Envelope ID: FBF3000D-6OA2-4083-A378-C36F2730939E
t
200105 Addendum 2
GTS Technology Solutions Inc
Supplier Response
Event Information
Number: 200105 Addendum 2
Title: Technology Solutions, Products and Services
Type: Request for Proposal
Issue Date: 1/9/2020
Deadline: 2/21/2020 03:00 PM (CT)
Contact Information
Contact: Kristie Collins
Address: Region 8 Education Service Center
4845 US Highway 271 North
Pittsburg, TX 75686
Phone: +1 (866) 839-8477
Fax: +1 (866) 839-8472
Email: bids@tips-usa.com
Page 1 of 24 pages Vendor:GTS Technology Solutions Inc 200105 Addendum 2
DocuSign Envelope ID: FBF3000D-60A2-4083-A378-C36F2730939E
GTS Technology Solutions Inc Information
Address: 9211 Waterford Centre Blvd.
Suite 125
Austin, TX 78758
Phone: (512) 452-0651
Fax: (512) 452-0691
By submitting your response, you certify that you are authorized to represent and bind your company.
Juli Primeaux juli.primeaux@gts-ts.com
Signature Email
Submitted at 212112020 8:53:45 AM
Requested Attachments
Vendor Agreement 01 200105 Vendor Agreement.pdf
The vendor must download the Vendor Agreement from the attachment tab, fill in the requested information and uploa
d the completed agreement.
DO NOT UPLOAD encrypted or password protected files.
Agreement Signature Form Vendor Agreement Signature Form - GTS.pdf
If you have not taken exception or deviation to the agreement language in the solicitation attributes, download the AG
REEMENT SIGNATURE FORM from the "ATTACHMENTS"tab. This PDF document is a fillable form. Download the doc
ument to your computer, fill in the requested company information, print the file, SIGN the form, SCAN the completed a
nd signed AGREEMENT SIGNATURE FORM, and upload here.
If you have taken exception to any of the agreement language and noted the exception in the deviations section of the
attributes for the agreement, complete the AGREEMENT SIGNATURE FORM, but DO NOT SIGN until those deviations
have been negotiated and resolved with TIPS management. Upload the unsigned form here, because this is a require
d document.
Pricing Spreadsheet#1 200105_Pricing_form_1.xlsx
The vendor must download the PRICING SPREADSHEET SHEET from the attachment tab, fill in the requested informa
tion and upload the completed spreadsheet.
DO NOT UPLOAD encrypted or password protected files.
Pricing Spreadsheet#2 200105_Pricing_form_2.xlsx
The vendor must download the PRICING SPREADSHEET SHEET from the attachment tab, fill in the requested informa
tion and upload the completed spreadsheet.
DO NOT UPLOAD encrypted or password protected files.
References Reference—Form (1).xls
The vendor must download the References spreadsheet from the attachment tab, fill in the requested information and
upload the completed spreadsheet. DO NOT UPLOAD encrypted or password protected files.
Proposed Goods and Services Proposed Goods of Service.pdf
Please upload one or more documents or sheets describing your offerings, line cards, catalogs, links to offerings OR li
st links to your offerings that illustrate the catalog of proposed lines of goods and or services you carry and offer unde
r this proposal. I does not have to be exhaustive but should, at a minimum tell us what you are offering. It could be as
simple as a sheet with your link to your online catalog of goods and services.
Page 2 of 24 pages Vendor:GTS Technology Solutions Inc 200105 Addendum 2
DocuSign Envelope ID: FBF3000D-6OA2-4083-A378-C36F2730939E
Resellers/Dealers - COMPLETE AND UPLOAD ONLY IF YOU HAVE RESELLER OF YOUR No response
GOODS OR SERVICES PROPOSED
If the PROPOSING vendor has resellers that will be selling for the vendor UNDER this contract, the vendor must down)
oad the Resellers/Dealers spreadsheet from the attachment tab, fill in the requested information and upload the comp)
eted spreadsheet.
DO NOT UPLOAD encrypted or password protected files.
HUB Subcontracting Plan Form OPTIONAL No response
Completion of the HUB Subcontracting Plan Form is OPTIONAL. THE FORM INFORMATION HAS NO EFFECT ON YO
UR EVALUATION SCORE. IT IS INFORMATIONAL ONLY. Some Texas State agencies and Universities require it be a p
art of the file when determining if they can use a TIPS contract. If you choose to complete one, it is not project specific
but the general plan the vendor would use. Complete it as best you can.
Vendor can download the HUB Subcontracting Plan Form from the "Attachments" tab and upload their HUB Subcontra
cting Plan Form.
D/M/WBE Certification OPTIONAL GTS NCTRCA expires 7.31.20.pdf
D/M/WBE Certification documentation may be scanned and uploaded if you desire to claim your status as one of the i
dentified enterprises. (Disadvantaged Business Enterprise, Minority Business Enterprise and/or Woman Business Ent
erprise) If vendor has more than one certification scan into one document. (PDF Format ONLY)
DO NOT UPLOAD encrypted or password protected files.
HUB Certification OPTIONAL GTS HUB Certificate exp 2.26.23.pdf
HUB Certification documentation may be scanned and uploaded if you desire to document you status as a HUB compa
ny. (Historically Underutilized Business) (PDF Format ONLY)
DO NOT UPLOAD encrypted or password protected files.
Warranty No response
Warranty information (if applicable) must be scanned and uploaded. (PDF Format ONLY)
DO NOT UPLOAD encrypted or password protected files.
Supplementary No response
Supplementary information may be scanned and uploaded. (Company information, brochures, catalogs, etc.) (PDF Fo
rmat ONLY)
DO NOT UPLOAD encrypted or password protected files.
All Other Certificates No response
All Other Certificates (if applicable) must be scanned and uploaded. If vendor has more than one other certification sc
an into one document. (PDF Format ONLY)
DO NOT UPLOAD encrypted or password protected files.
Logo and Other Company Marks GTS-Logo-original.png
If you desire, please upload your company logo to be added to your individual profile page on the TIPS website. If any
particular specifications are required for use of your company logo, please upload that information under the Supplem
entary section or another non-required section under the "Response Attachment" tab. Preferred Logo Format: 300 x 2
25 px- .png, .eps, Jpeg preferred
Conflict of Interest Form CIQ- ONLY REQUIRED IF A CONFLICT EXISTS PER THE No response
INSTRUCTIONS
ONLY REQUIRED IF A CONFLICT EXISTS PER THE INSTRUCTIONS
Conflict of Interest Form for Vendors that are required to submit the form. The Conflict of Interest Form is included in t
he Base documents or can be found at https://www.tips-usa.com/assets/documents/docs/CIQ.pdf.
Certificate of Corporate Offerer - COMPLETE CERTIFICATION OF CORPORATE OFFERER FORM -GTS.pdf
ONLY IF OFFERER IS A CORPORATION
COMPLETE AND UPLOAD FORM IN ATTACHMENTS SECTION ONLY IF OFFERER IS A CORPORATION
Disclosure of Lobbying Activities Standard Form LLL No response
ONLY IF you answered "I HAVE Lobbied per above"to attribute #66, please download and complete and upload the St
andard Form-LLL, "disclosure Form to Report Lobbying," in the Response attachments section.
Page 3 of 24 pages Vendor:GTS Technology Solutions Inc 200105 Addendum 2
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Confidentiality Form Confidential Information Status Form - GTS.pdf
REQUIRED CONFIDENTIALITY FORM. Complete the form according to your company requirements, make any desire
d attachments and upload to the appropriate section under "Response Attachments" THIS FORM DETERMINES HOW
ESC8/TIPS RESPONDS TO LEGAL PUBLIC INFORMATION REQUESTS.
Bid Attributes
I Yes - No
Disadvantaged/Minority/Women Business Enterprise - D/M/WBE (Required by some participating governmental enti
ties) Vendor certifies that their firm is a D/M/WBE?Vendor must upload proof of certification to the "Response Attac
hments" D/M/WBE CERTIFICATES section.
YES
2 Yes - No
Historically Underutilized Business- HUB (Required by some
participating governmental entities) Vendor certifies that
their firm is a HUB as defined by the State of Texas at https://comptroller.texas.gov/purchasing/vendor/hub/
or in a HUBZone as defined by the US Small Business Administration at https://www.sba.gov/offices/headquarters/oh
p
Proof of one or both may be submitted. Vendor must upload proof of certification to the "Response Attachments" HU
B CERTIFICATES section.
Yes
3 Yes - No
The Vendor can provide services and/or products to all 50 US States?
No
4 States Served:
If answer is NO to question#3, please list which states can be served. (Example: AR, OK, TX)
No response
5 Company and/or Product Description:
This information will appear on the TIPS website in the company profile section, if awarded a TIPS contract. (Limit 7
50 characters.)
GTS is an end to end technology solutions provider. We are a technology reseller, professional services provider,
and IT Staffing company. We offer over 400 manufacturers and pride ourselves in our customer relationships.
6 Primary Contact Name
Primary Contact Name
Juli Primeaux
7 Primary Contact Title
Primary Contact Title
Director of Inside Sales
8 Primary Contact Email
Primary Contact Email
GTSSales@gts-ts.com
Page 4 of 24 pages Vendor:GTS Technology Solutions Inc 200105 Addendum 2
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9 Primary Contact Phone
Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
512-681-6247
1 Primary Contact Fax
U Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
512-452-0691
1 Primary Contact Mobile
1 Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
No response
1 Secondary Contact Name
2 Secondary Contact Name
Sue Hawk
1 Secondary Contact Title
3 Secondary Contact Title
Contract Manager
1 Secondary Contact Email
4 Secondary Contact Email
sue.hawk@gts-ts.com
1 Secondary Contact Phone
5 Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
512-681-6246
1 Secondary Contact Fax
6 Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
512-452-0691
1 Secondary Contact Mobile
7 Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
No response
1 Admin Fee Contact Name
8 Admin Fee Contact Name. This person is responsible for paying the admin fee to TIPS.
Sue Hawk
Page 5 of 24 pages Vendor:GTS Technology Solutions Inc 200105 Addendum 2
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1 Admin Fee Contact Email
9 Admin Fee Contact Email
sue.hawk@gts-ts.com
2 Admin Fee Contact Phone
U Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
512-681-6246
2 Purchase Order Contact Name
Purchase Order Contact Name. This person is responsible for receiving Purchase Orders from TIPS.
Jui Primeaux
2 Purchase Order Contact Email
2 Purchase Order Contact Email
GTSSales@gts-ts.com
2 Purchase Order Contact Phone
3 Enter 10 digit phone number. (No dashes or extensions)
Example: 8668398477
512-681-6246
2 Company Website
4 Company Website (Format-www.company.com)
https://www.gts-ts.co m/
2 Federal ID Number:
5 Federal ID Number also known as the Employer Identification Number. (Format- 12-3456789)
74-2339797
2 Primary Address
6 Primary Address
9211 Waterford Centre Blvd, Suite 275
2 Primary Address City
7 Primary Address City
Austin
2 Primary Address State
8 Primary Address State (2 Digit Abbreviation)
TX
2 Primary Address Zip
9 Primary Address Zip
78758
Page 6 of 24 pages Vendor:GTS Technology Solutions Inc 200105 Addendum 2
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3 Search Words:
U Please list search words to be posted in the TIPS database about your company that TIPS website users might sear
ch. Words may be product names, manufacturers, or other words associated with the category of award. YOU MAY
NOT LIST NON-CATEGORY ITEMS. (Limit 500 words) (Format: product, paper, construction, manufacturer name, et
c.)
Technology, staffing, services, IT, solutions, client, hardware, data center, rugged mobility, software, cyber security
3 Do you want TIPS Members to be able to spend Federal grant funds with you if awarded? Is it your
'I intent to be able to sell to our members regardless of the fund source, whether it be local, state or
federal?
Most of our members receive Federal Government grants and they make up a significant portion of their budgets. T
he members need to know if your company is willing to sell to them when they spend federal budget funds on their p
urchase. There are attributes that follow that are provisions from the federal regulations in 2 CFR part 200. Your an
swers will determine if your award will be designated as Federal or Education Department General Administrative R
egulations (EDGAR)compliant.
Do you want TIPS Members to be able to spend Federal grant funds with you if awarded and is it your intent to be a
ble to sell to our members regardless of the fund source, whether it be local, state or federal?
Yes
3 Yes - No
2 Certification of Residency (Required by the State of Texas) The vendor's ultimate parent company or majority owner
(A) has its principal place of business in Texas;
OR
(B) employs at least 500 persons in Texas?
Yes
3 Company Residence (City)
3 Vendor's principal place of business is in the city of?
Austin
3 Company Residence (State)
4 Vendor's principal place of business is in the state of?
Texas
Page 7 of 24 pages Vendor:GTS Technology Solutions Inc 200105 Addendum 2
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3 Discount Offered -CAUTION READ CAREFULLY BECAUSE VENDORS FREQUENTLY MAKE MISTAKES
5 ON THIS ATTRIBUTE QUESTION
Remember this is a MINIMUM discount percentage so, be sure the discount percentage inserted here can be applie
d to ANY OFFERING OF GOODS OR SERVICES THROUGH OUT THE LIFE OF THE CONTRACT
CAUTION: BE CERTAIN YOU CAN HONOR THIS MINIMUM DISCOUNT PERCENTAGE ON ANY OFFERED SERVICE
OR GOOD.
What is the MINIMUM percentage discount off of any item or service you offer to TIPS Members that is in your regul
ar catalog (as defined in the RFP document), website, store or shelf pricing? The resulting price of any goods or se
rvices Catalog list prices after this discount is applied is a ceiling on your pricing and not a floor because, in order to
be more competitive in the individual circumstance, you may offer a larger discount depending on the items or servi
ces purchased and the quantity at time of sale. Must answer with a number between 0% and 100%.
0%
3 TIPS administration fee
6 By submitting a proposal, I agree that all pricing submitted to TIPS shall include the participation fee, as designated
in the solicitation or as otherwise agreed in writing and shall be remitted to TIPS by the Vendor as agreed in the Ven
dor agreement. I agree that the fee shall not and will not be added by the vendor as a separate line item on a TIPS
member invoice, quote, proposal or any other written communications with the TIPS member.
3 Yes - No
7 Vendor agrees to remit to TIPS the required administration fee?
TIPS/ESC Region 8 is required by Texas Government Code § 791 to be compensated for its work and thus, failure t
o agree shall render your response void and it will not be considered.
Yes
3 Yes - No
8 Do you offer additional discounts to TIPS members for large order quantities or large scope of work?
Yes
3 Years Experience
9 Company years experience in this category? This is an evaluation criterion worth a maximum of 10 points. See RFP
for more information.
34
4 Resellers:
U Does the vendor have resellers that it will name under this contract? Resellers are defined as other companies that
sell your products under an agreement with you, the awarded vendor of TIPS.
EXAMPLE: BIGmart is a reseller of ACME brand televisions. If ACME were a TIPS awarded vendor, then ACME woul
d list BIGmart as a reseller.
(If applicable, vendor should download the Reseller/Dealers spreadsheet from the Attachments section, fill out the f
orm and submit the document in the "Response Attachments" RESELLERS section.
No
Page 9 of 24 pages Vendor:GTS Technology Solutions Inc 200105 Addendum 2
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4 Pricing discount percentage are guaranteed for?
I Does the vendor agrees to honor the proposed pricing discount percentage off regular catalog (as defined in the R
FP document), website, store or shelf pricing for the term of the award?
YES
4 Right of Refusal
2 Does the proposing vendor wish to reserve the right not to perform under the awarded agreement with a TIPS mem
ber at vendor's discretion?
Yes
4 NON-COLLUSIVE BIDDING CERTIFICATE
3 By submission of this bid or proposal, the Bidder certifies that:
1) This bid or proposal has been independently arrived at without collusion with any other Bidder or with any Compe
titor;
2) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of
bids, or proposals for this project, to any other Bidder, Competitor or potential competitor:
3) No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to s
ubmit a bid or proposal;
4) The person signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the
statements contained in this certification, and under the penalties being applicable to the Bidder as well as to the pe
rson signing in its behalf.
Not a negotiable term. Failure to agree will render your proposal non-responsive and it will not be considered.
4 CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ- Do you have any CONFLICT OF INTEREST
4 TO REPORT OR DISCLOSE under this statutory requirement?
Do you have any CONFLICT OF INTEREST TO REPORT OR DISCLOSE under this statutory requirement?YES or
NO
If you have a conflict of interest as described in this form or the Local Government Code Chapter 176, cited therein-
you are required to complete and file with TIPS.
You may find the Blank CIQ form on our website at:
Copy and Paste the following link into a new browser or tab:
https://www.tips-usa.com/assets/documents/docs/CIQ.pdf
There is an optional upload for this form provided if you have a conflict and must file the form.
No
4 Filing of Form CIQ
5 If yes (above), have you filed a form CIQ by uploading the form to this RFP as directed above?
No response
Page 9 of 24 pages Vendor:GTS Technology Solutions Inc 200105 Addendum 2
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4 Regulatory Standing
6 1 certify to TIPS for the proposal attached that my company is in good standing with all governmental agencies Fede
ral or state that regulate any part of our business operations. If not, please explain in the next attribute question.
Yes
4 Regulatory Standing
7 Regulatory Standing explanation of no answer on previous question.
No response
4 Antitrust Certification Statements (Tex. Government Code § 2155.005)
8 By submission of this bid or proposal, the Bidder certifies that:
affirm under penalty of perjury of the laws of the State of Texas that:
(1) 1 am duly authorized to execute this contract on my own behalf or on behalf of the company, corporation, firm, pa
rtnership or individual (Company) listed below;
(2) In connection with this bid, neither I nor any representative of the Company has violated any provision of the Tex
as Free Enterprise and Antitrust Act, Tex. Bus. &Comm. Code Chapter 15;
(3) In connection with this bid, neither I nor any representative of the Company has violated any federal antitrust law
(4) Neither I nor any representative of the Company has directly or indirectly communicated any of the contents of t
his bid to a competitor of the Company or any other company, corporation, firm, partnership or individual engaged i
n the same line of business as the Company.
Page 10 of 24 pages Vendor:GTS Technology Solutions Inc 200105 Addendum 2
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4 Suspension or Debarment Instructions
9 Instructions for Certification:
1. By answering yes to the next Attribute question below, the vendor and prospective lower tier participant is providi
ng the certification set out herein in accordance with these instructions.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this trans
action was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an err
oneous certification in addition to other remedies available to the federal government, the department or agency wit
h which this transaction originated may pursue available remedies, including suspension and /or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal i
s submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submi
tted or has become erroneous by reason of changed circumstances.
4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participa
nts," "person," "primary covered transaction," "principal," "proposal' and "voluntarily excluded," as used in this claus
e, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 1254
9. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regula
tions.
5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered transacti
on be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred
, suspended, declared ineligible or voluntarily excluded from participation in this covered transaction, unless authori
zed by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this form that it will include this clause titled "C
ertification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction
"without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier cove
red transaction that it is not debarred, suspended, ineligible or voluntarily excluded from the covered transaction, u
Mess it knows that the certification is erroneous. A participant may decide the method and frequency by which it det
ermines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is not r
equired to exceed that which is normally possessed by a prudent person in the ordinary course of business dealing
S.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transacti
on knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible or vol
untarily excluded from participation in this transaction, in addition to other remedies available to the federal govern
ment, the department or agency with which this transaction originated may pursue available remedies, including sus
pension and / or debarment.
Page 11 of 24 pages Vendor:GTS Technology Solutions Inc 200105 Addendum 2
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5 Suspension or Debarment Certification
U B answering es you certify that no federal suspension or debarment is in lace which would preclude receiving a
Y gY � Y fY p place, p g
federally funded contract as described above.
Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must no
t be made to parties listed on the government-wide exclusions in the System for Award Management(SAM), in accor
dance with the OMB guidelines at 2 CFR 180 that implement Executive
Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Sus
pension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies,
as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
By answering yes, you certify that no federal suspension or debarment is in place, which would preclude receiving a
federally funded contract as described above.
Yes
5 Non-Discrimination Statement and Certification
In accordance with Federal civil rights law, all U.S. Departments, including the U.S. Department of Agriculture (USDA
) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating i
n or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion,
sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental
status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil right
s activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies a
nd complaint filing deadlines vary by program or incident.
Persons with disabilities who require alternative means of communication for program information (e.g., Braille, larg
e print, audiotape, American Sign Language, etc.) should contact the responsible Agency or USDA's TARGET Cent
er at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. Additi
onally, program information may be made available in languages other than English.
To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, fo
and online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to
USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form,
call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Offic
e of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2) fa
x: (202) 690-7442; or (3)
email: program.intake@usda.gov.
(Title VI of the Education Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; the Age Discriminatio
n Act of 1975; Title 7 CFR Parts 15, 15a, and 15b; the Americans with Disabilities Act; and FNS Instruction 113-1, Ci
vil Rights Compliance and Enforcement— Nutrition Programs and Activities)
All U.S. Departments, including the USDA are equal opportunity provider, employer, and lender.
Not a negotiable term. Failure to agree by answering YES will render your proposal non-responsive and it will not be
considered. I certify that in the performance of a contract with TIPS or its members, that our company will conform to
the foregoing anti-discrimination statement and comply with the cited and all other applicable laws and regulations.
Yes
Page 12 of 24 pages Vendor:GTS Technology Solutions Inc 200105 Addendum 2
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5 2 CFR PART 200 Contract Provisions Explanation
2 Required Federal contract provisions of Federal Regulations for Contracts for contracts with ESC Region 8 and TIP
S Members:
The following provisions are required to be in place and agreed if the procurement is funded in any part with federal
funds.
The ESC Region 8 and TIPS Members are the subgrantee or Subrecipient by definition. Most of the provisions are
ocated in 2 CFR PART 200 -Appendix II to Part 200—Contract Provisions for Non-Federal Entity Contracts Under F
ederal Awards at 2 CFR PART 200. Others are included within 2 CFR part 200 et al.
In addition to other provisions required by the Federal agency or non-Federal entity, all contracts made by the non-
Federal entity under the Federal award must contain provisions covering the following, as applicable.
5 2 CFR PART 200 Contracts
3 Contracts for more than the simplified acquisition threshold currently set at $150,000, which is the inflation adjusted
amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Co
uncils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances wh
ere contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
Notice: Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region
8 and TIPS Members reserves all rights and privileges under the applicable laws and regulations with respect to this
procurement in the event of breach of contract by either party.
Does vendor agree?
Yes
5 2 CFR PART 200 Termination
4 Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be eff
ected and the basis for settlement. (All contracts in excess of$10,000)
Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and
TIPS Members reserves the right to terminate any agreement in excess
of$10,000 resulting from this procurement process for cause after giving the vendor an appropriate opportunity an
d up to 30 days, to cure the causal breach of terms and conditions. ESC Region 8 and
TIPS Members reserves the right to terminate any agreement in excess of$10,000 resulting from this procurement
process for convenience with 30 days notice in writing to the awarded vendor. The vendor
would be compensated for work performed and goods procured as of the termination date if for convenience of the
ESC Region 8 and TIPS Members. Any award under this procurement process is not exclusive and the ESC Region
8 and TIPS reserves the right to purchase goods and services from other vendors when it is in the best interest of t
he ESC Region 8 and TIPS.
Does vendor agree?
Yes
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5 2 CFR PART 200 Clean Air Act
5 Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amen
ded—Contracts and subgrants of amounts in excess of$150,000 must contain a provision that requires the non-Fe
deral award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air
Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violati
ons must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Age
ncy(EPA).
Pursuant to the Clean Air Act, et al above, when federal funds are expended by ESC Region 8 and TIPS Members,
ESC Region 8 and TIPS Members requires that the proposer certify that during the term of
an award by the ESC Region 8 and TIPS Members resulting from this procurement process the vendor agrees to co
mply with all of the above regulations, including all of the terms listed and referenced therein.
Does vendor agree?
Yes
5 2 CFR PART 200 Byrd Anti-Lobbying Amendment
6 Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000
must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appro
priated funds to pay any person or organization for influencing or attempting to influence an officer or employee of
any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in
connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier mus
t also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award
. Such disclosures are forwarded from tier to tier up to the non-Federal award.
Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and
TIPS Members requires the proposer certify that during the term and during the life of any contract with ESC Region
8 and TIPS Members resulting from this procurement process the vendor certifies to the terms included or referenc
ed herein.
Does vendor agree?
Yes
5 2 CFR PART 200 Federal Rule
7 Compliance with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42
U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental P
rotection Agency regulations (40 CFR part 15). (Contracts, subcontracts, and subgrants of amounts in excess of$1
00,000)
Pursuant to the above, when federal funds are expended by ESC Region 8 and TIPS Members, ESC Region 8 and
TIPS Members requires the proposer certify that in performance of the contracts, subcontracts, and subgrants of a
mounts in excess of$100,000, the vendor will be in compliance with all applicable standards, orders, or requirement
s issued under section 306 of the Clean Air Act (42 U.S.C. 1857(h)), section 508 of the Clean Water Act (33 U.S.C.
1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15).
Does vendor certify that it is in compliance with the Clean Air Act?
Yes
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5 2 CFR PART 200 Procurement of Recovered Materials
8 A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must co
mply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery
Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental P
rotection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable,
consistent with
maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value o
f the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management servi
ces in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement progra
m for procurement of recovered materials identified in the EPA guidelines.
Does vendor certify that it is in compliance with the Solid Waste Disposal Act as described above?
Yes
5 Certification Regarding Lobbying
9 Applicable to Grants, Subgrants, Cooperative Agreements, and Contracts Exceeding $100,000 in Federal Funds
Submission of this certification is a prerequisite for making or entering into this transaction and is imposed by sectio
n 1352, Title 31, U.S. Code. This certification is a material representation of fact upon which reliance was placed wh
en this transaction was made or entered into. Any person who fails to file the required certification shall be subject t
o a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of congress, or an employee of a Member of Congress in connection with the awarding of a Federal contr
act, the making of a Federal grant, the making of a Federal loan, the entering into a cooperative agreement, and th
e extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative ag
reement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of c
ongress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement,
the undersigned shall complete and submit Standard Form-LLL, "disclosure Form to Report Lobbying," in accordan
ce with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all c
overed subawards exceeding $100,000 in Federal funds at all appropriate tiers and that all subrecipients shall certif
y and disclose accordingly.
HAVE NOT Lobbied per above
6 If you answered "I HAVE lobbied per above to the previous question.
0 IF you answered "I HAVE lobbied" per above Attribute question, you must download the Lobbying Report "Standard
From LLL, disclosure Form to Report Lobbying"which includes instruction on completing the form, complete and su
bmit it in the Response Attachments section as a report of the lobbying activities you performed or paid others to pe
dorm.
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6 Subcontracting with small and minority businesses, women's business enterprises, and labor surplus
area firms.
Do you ever anticipate the possibility of subcontracting any of your work under this award if you are successful?
IF NO, DO NOT ANSWER THE NEXT ATTRIBUTE QUESTION. . IF YES, and ONLY IF YES, you must answer the nex
t question YES if you want a TIPS Member to be authorized to spend Federal Grant Funds for Procurement.
NO
6 ONLY IF YES TO THE PREVIOUS QUESTION OR if you ever do subcontract any part of your
2 performance under the TIPS Agreement, do you agree to comply with the following federal
requirements?
ONLY IF YES TO THE PREVIOUS QUESTION OR if you ever do subcontract any part of your performance under th
e TIPS Agreement,
do you agree to comply with the following federal requirements?
Federal Regulation 2 CFR §200.321 Contracting with small and minority businesses, women's business enterprises,
and labor surplus area firms. (a)The non-Federal entity must take all necessary affirmative steps to assure that min
ority businesses, women's business enterprises, and labor surplus area firms are used when possible.
(b) Affirmative steps must include:(1) Placing qualified small and minority businesses and women's business enterpr
ises on solicitation lists;
(2) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are
potential sources;
(3) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum partic
ipation by small and minority businesses, and women's business enterprises;
(4) Establishing delivery schedules, where the requirement permits, which encourage participation by small and min
ority businesses, and women's business enterprises;
(5) Using the services and assistance, as appropriate, of such organizations as the Small Business Administration a
nd the Minority Business Development Agency of the Department of Commerce ; and
(6) Requiring the prime contractor, if subcontracts are to be let, to take the affirmative steps listed in paragraphs(1)
through (5) of this section.
No response
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6 Indemnification
3 The ESC Region 8 and TIPS is a Texas Political Subdivision and a local governmental entity; therefore, is prohibited
from
indemnifying third parties pursuant to the Texas Constitution (Article 3, Section 52) except as specifically provided b
y law or as
ordered by a court of competent jurisdiction. A provision in a contract to indemnify or hold a party harmless is a pro
mise to pay for
any expenses the indemnified party incurs, if a specified event occurs, such as breaching the terms of the contract
or negligently
performing duties under the contract. Article III, Section 49 of the Texas Constitution states that "no debt shall be cre
ated by or on
behalf of the State ... " The Attorney General has counseled that a contractually imposed obligation of indemnity cre
ates a "debt" in
the constitutional sense. Tex. Att'y Gen. Op. No. MW 475 (1982). Contract clauses which require the System or insti
tutions to
indemnify must be deleted or qualified with "to the extent permitted by the Constitution and Laws of the State of Tex
as." Liquidated
damages, attorney's fees, waiver of vendor's liability, and waiver of statutes of limitations clauses should also be del
eted or qualified
with "to the extent permitted by the Constitution and laws of State of Texas."
Not a negotiable term. Failure to agree will render your proposal non-responsive and it will not be considered. Do y
ou agree
to these terms?
Yes
6 Remedies
4 The parties shall be entitled to exercise any right or remedy available to it either at law or in equity, subject to the ch
oice of law, venue
and service of process clauses limitations agreed herein. Nothing in this agreement shall commit the TIPS to an arbi
tration resolution
of any disagreement under any circumstances. Any Claim arising out of or related to the Contract, except for those
specifically waived
under the terms of the Contract, may, after denial of the Board of Directors, be subject to mediation at the request o
f either party. Any
issues not resolved hereunder MAY be referred to non-binding mediation to be conducted by a mutually agreed up
on mediator as a
prerequisite to the filing of any lawsuit over such issue(s). The parties shall share the mediator's fee and any associ
ated filing fee
equally. Mediation shall be held in Camp or Titus County, Texas. Agreements reached in mediation shall be reduced
to writing, and
will be subject to the approval by the District's Board of Directors, signed by the Parties if approved by the Board of
Directors, and, if
signed, shall thereafter be enforceable as provided by the laws of the State of Texas.
Do you agree to these terms?
Yes, I Agree
6 Remedies Explanation of No Answer
5 No response
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6 Choice of Law
6 The agreement between the Vendor and TIPS/ESC Region 8 and any addenda or other additions resulting from this
procurement process, however described, shall be governed by, construed and enforced in accordance with the law
s of the State of Texas, regardless of any conflict of laws principles.
THIS DOES NOT APPLY to a vendor's agreement entered into with a TIPS Member, as the Member may be located
outside Texas.
Not a negotiable term. Failure to agree will render your proposal non-responsive and it will not be considered. Do y
ou agree to these terms?
Yes
6 Jurisdiction and Service of Process
7 Any Proceeding arising out of or relating to this procurement process or any contract issued by TIPS resulting from
or any
contemplated transaction shall be brought in a court of competent jurisdiction in Camp County, Texas and each of th
e parties
irrevocably submits to the exclusive jurisdiction of said court in any such proceeding, waives any objection it may no
w or hereafter
have to venue or to convenience of forum, agrees that all claims in respect of the Proceeding shall be heard and de
termined only in
any such court, and agrees not to bring any proceeding arising out of or relating to this procurement process or an
y contract resulting
from or any contemplated transaction in any other court. The parties agree that either or both of them may file a co
py of this paragraph
with any court as written evidence of the knowing, voluntary and freely bargained for agreement between the pantie
s irrevocably to
waive any objections to venue or to convenience of forum. Process in any Proceeding referred to in the first senten
ce of this Section
may be served on any party anywhere in the world. Venue clauses in contracts with TIPS members may be determin
ed by the parties.
Not a negotiable term. Failure to agree will render your proposal non-responsive and it will not be considered. Do y
ou agree to these terms?
Yes
6 Infringement(s)
8 The successful vendor will be expected to indemnify and hold harmless the TIPS and its employees, officers, agents
, representatives, contractors, assignees and designees from any and all third party claims and judgments involving
infringement of patent, copyright, trade secrets, trade or service marks, and any other intellectual or intangible prop
erty rights attributed to or claims based on the Vendor's proposal or Vendor's performance of contracts awarded an
d approved.
Do you agree to these terms?
Yes, I Agree
6 Infringement(s) Explanation of No Answer
9 No response
7 Contract Governance
U Any contract made or entered into by the TIPS is subject to and is to be governed by Section 271.151 et seq, Tex L
oc Gov't Code. Otherwise, TIPS does not waive its governmental immunities from suit or liability except to the extent
expressly waived by other applicable laws in clear and unambiguous language.
Yes
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7 Payment Terms and Funding Out Clause
Payment Terms:
TIPS or TIPS members shall not be liable for interest or late payment fees on past due balances at a rate higher tha
n permitted by the laws or regulations of the jurisdiction of the TIPS Member.
Funding Out Clause:
Vendor agrees to abide by the laws and regulations, including Texas Local Government Code § 271.903, or any sta
tutory or regulatory limitations of the jurisdiction of any TIPS Member which governs contracts entered into by the V
endor and TIPS or a TIPS Member that requires all contracts approved by TIPS or a TIPS Member are subject to th
e budgeting and appropriation of currently available funds by the entity or its governing body.
See statute(s) for specifics or consult your legal counsel.
Not a negotiable term. Failure to agree will render your proposal non-responsive and it will not be considered.
Do you agree to these terms?
Yes
7 Insurance and Fingerprint Requirements Information
2 Insurance
If applicable and your staff will be on TIPS member premises for delivery, training or installation etc. and/or with an a
utomobile, you must carry automobile insurance as required by law. You may be asked to
provide proof of insurance.
Fingerprint
It is possible that a vendor may be subject to Chapter 22 of the Texas Education Code. The Texas Education Code,
Chapter 22, Section 22.0834. Statutory language may be found at: http://www.statutes.Iegis.state.tx.us/
If the vendor has staff that meet both of these criterion:
(1) will have continuing duties related to the contracted services; and
(2) has or will have direct contact with students
Then you have "covered" employees for purposes of completing the attached form.
TIPS recommends all vendors consult their legal counsel for guidance in compliance with this law. If you have questi
ons on how to comply, see below. If you have questions on compliance with this code section, contact the Texas Dep
artment of Public Safety Non-Criminal Justice Unit, Access and Dissemination Bureau, FAST-FACT at
NCJU@txdps.state.tx.us and you should send an email identifying you as a contractor to a Texas Independent Scho
of District or ESC Region 8 and TIPS. Texas DPS phone number is (512) 424-2474.
See form in the next attribute to complete entitled:
Texas Education Code Chapter 22 Contractor Certification for Contractor Employees
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7 Texas Education Code Chapter 22 Contractor Certification for Contractor Employees
3 Introduction: Texas Education Code Chapter 22 requires entities that contract with school districts to provide service
s to obtain criminal history record information regarding covered employees. Contractors must certify to the district t
hat they have complied. Covered employees with disqualifying criminal histories are prohibited from serving at a sch
ool district.
Definitions: Covered employees: Employees of a contractor or subcontractor who have or will have continuing dutie
s related to the service to be performed at the District and have or will have direct contact with students. The District
will be the final arbiter of what constitutes direct contact with students. Disqualifying criminal history: Any conviction
or other criminal history information designated by the District, or one of the following offenses, if at the time of the o
ffense, the victim was under 18 or enrolled in a public school:
(a) a felony offense under Title 5, Texas Penal Code; (b) an offense for which a defendant is required to register as
a sex offender under Chapter 62, Texas Code of Criminal Procedure; or (c) an equivalent offense under federal law
or the laws of another state.
I certify that:
NONE (Section A) of the employees of Contractor and any subcontractors are covered employees, as defined abo
ve. If this box is checked, I further certify that Contractor has taken precautions or imposed conditions to ensure tha
t the employees of Contractor and any subcontractor will not become covered employees. Contractor will maintain t
hese precautions or conditions throughout the time the contracted services are provided.
SOME (Section B) or all of the employees of Contractor and any subcontractor are covered employees. If this box
is checked, I further certify that:
(1) Contractor has obtained all required criminal history record information regarding its covered employees. None
of the covered employees has a disqualifying criminal history.
(2) If Contractor receives information that a covered employee subsequently has a reported criminal history, Contra
ctor will immediately remove the covered employee from contract duties and notify the District in writing within 3 busi
ness days.
(3) Upon request, Contractor will provide the District with the name and any other requested information of covered
employees so that the District may obtain criminal history record information on the covered employees.
(4) If the District objects to the assignment of a covered employee on the basis of the covered employee's criminal h
istory record information, Contractor agrees to discontinue using that covered employee to provide services at the
District.
Noncompliance or misrepresentation regarding this certification may be grounds for contract termination.
None
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7 Texas Business and Commerce Code § 272 Requirements as of 9-1-2017
4 SB 807 prohibits construction contracts to have provisions requiring the contract to be subject to the laws of anothe
r state, to be required to litigate the contract in another state, or to require arbitration in another state. A contract wit
h such provisions is voidable. Under this new statute, a "construction contract" includes contracts, subcontracts, or
agreements with (among others) architects, engineers, contractors, construction managers, equipment lessors, or
materials suppliers. "Construction contracts" are for the design, construction, alteration, renovation, remodeling, or
repair of any building or improvement to real property, or for furnishing materials or equipment for the project. The t
erm also includes moving, demolition, or excavation. BY RESPONDING TO THIS SOLICITATION, AND WHEN APPLI
CABLE, THE PROPOSER AGREES TO COMPLY WITH THE TEXAS BUSINESS AND COMMERCE CODE §272 WH
EN EXECUTING CONTRACTS WITH TIPS MEMBERS THAT ARE TEXAS GOVERNMENT ENTITIES.
7 Texas Government Code 2270 Verification Form
5 Texas Government Code 2270 Verification Form
Texas 2017 House Bill 89 has been signed into law by the governor and as of September 1, 2017 will be codified as
Texas Government Code § 2270 and 808 et seq.
The relevant section addressed by this form reads as follows:
Texas Government Code Sec. 2270.002. PROVISION REQUIRED IN CONTRACT. A governmental entity may not ent
er into a contract with a company for goods or services unless the contract contains a written verification from the c
ompany that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract.engaged by
ESC Region 8/The Interlocal Purchasing System (TIPS)
4845 Highway 271 North
Pittsburg,TX,75686
verify by this writing that the above-named company affirms that it (1) does not boycott Israel; and (2) will not boycot
t Israel during the term of this contract, or any contract with the above-named Texas governmental entity in the futur
e. I further affirm that if our company's position on this issue is reversed and this affirmation is no longer valid, that t
he above-named Texas governmental entity will be notified in writing within one (1) business day and we understand
that our company's failure to affirm and comply with the requirements of Texas Government Code 2270 et seq. shall
be grounds for immediate contract termination without penalty to the above-named Texas governmental entity.
AND
our company is not listed on and we do not do business with companies that are on the the Texas Comptroller of Pu
blic Accounts list of Designated Foreign Terrorists Organizations per Texas Gov't Code 2270.0153 found at https://c
omptroller.texas.gov/purchasing/docs/foreign-terrorist.pdf
swear and affirm that the above is true and correct.
YES
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7 Logos and other company marks
6 Please upload our company logo to be added to our individual profile page on the TIPS website. If an articular
p Y p Y g Y p p g Yp
specifications are required for use of your company logo, please upload that information under the "Logo and Other
Company Marks" section under the "Response Attachment"tab. Preferred Logo Format: 300 x 225 px- .png, .eps, .
jpeg preferred
Potential uses of company logo:
*Your Vendor Profile Page of TIPS website
* Potentially on TIPS website scroll bar for Top Performing Vendors
*TIPS Quarterly eNewsletter sent to TIPS Members
* Co-branding Flyers and or email blasts to our TIPS Members (Permission and approval will be obtained before pu
blishing)
7 Solicitation Deviation/Compliance
7 Does the vendor agree with the General Conditions Standard Terms and
Conditions or Item Specifications listed in this proposal invitation?
Yes
7 Solicitation Exceptions/Deviations Explanation
8 If the bidder intends to deviate from the General Conditions Standard Terms and Conditions or Item Specifications li
sted in this proposal invitation, all such deviations must be listed on this attribute, with complete and detailed conditi
ons and information included or attached.
TIPS will consider any deviations in its proposal award decisions, and TIPS reserves the right to accept or reject any
bid based upon any deviations indicated below or in any attachments or inclusions.
In the absence of any deviation entry on this attribute, the proposer assures TIPS of their full compliance with the St
andard Terms and Conditions, Item Specifications, and all other information contained in this Solicitation.
No response
7 Agreement Deviation/Compliance
9 Does the vendor agree with the language in the Vendor Agreement?
Yes
8 Agreement Exceptions/Deviations Explanation
U If the proposing Vendor desires to deviate form the Vendor Agreement language, all such deviations must be listed
on this attribute, with complete and detailed conditions and information included. TIPS will consider any deviations in
its proposal award decisions, and TIPS reserves the right to accept or reject any proposal based upon any deviatio
ns indicated below. In the absence of any deviation entry on this attribute, the proposer assures TIPS of their full co
mpliance with the Vendor Agreement.
No response
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8 Felony Conviction Notice
Texas Education Code, Section 44.034, Notification of Criminal History, Subsection (a), states "a person or business
entity that enters into a contract with a school district must give advance notice to the district if the person or an own
er or operator of the business entity has been convicted of a felony. The notice must include a general description
of the conduct resulting in the conviction of a felony." Subsection (b) states "a school district may terminate a contra
ct with a person or business entity if the district determines that the person or business entity failed to give notice as
required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate
the person or business entity for services performed before the termination of the contract." (c) This section does n
of apply to a publicly held corporation. The person completing this proposal certifies that they are authorized to pro
vide the answer to this question.
Select A., B. or C.
A. My firm is a publicly held corporation; therefore, this reporting requirement is not applicable.
OR B.My firm is not owned nor operated by anyone who has been convicted of a felony, OR
C. My firm is owned or operated by the following individual(s)who has/have been convicted of a felony. (if you answ
er C below, you are required to provide information in the next attribute.
B. Firm not owned nor operated by felon; per above
8 If you answered C. My Firm is owned or operated by a felon to the previous question, you are
2 REQUIRED TO ANSWER THE FOLLOWING QUESTIONS.
If you answered C. My Firm is owned or operated by a felon to the previous question, you must provide the following
information.
1. Name of Felon(s)
2. The named person's role in the firm, and
3. Details of Conviction(s).
No response
8 Long Term Cost Evaluation Criterion #4.
3 READ CAREFULLY and see in the RFP document under"Proposal Scoring and Evaluation".
Points will be assigned to this criterion based on your answer to this Attribute. Points are awarded if you agree not i
ncrease your catalog prices (as defined herein) more than X% annually over the previous year for years two and thr
ee and potentially year four, unless an exigent circumstance exists in the marketplace and the excess price increase
which exceeds X% annually is supported by documentation provided by you and your suppliers and shared with TIP
S, if requested. If you agree NOT to increase prices more than 5%, except when justified by supporting documentati
on, you are awarded 10 points; if 6% to 14%, except when justified by supporting documentation, you receive 1 to 9
points incrementally. Price increases 14% or greater, except when justified by supporting documentation, receive 0
points.
increases will be 5% or less annually per question
8 Required Confidentiality Claim Form
4 Required Confidentiality Claim Form
This completed form is required by TIPS. By submitting a response to this solicitation you agree to download from th
e "Attachments" section, complete according to the instructions on the form, then uploading the completed form, wit
h any confidential attachments, if applicable, to the "Response Attachments" section titled "Confidentiality Form" in
order to provide to TIPS the completed form titled, "CONFIDENTIALITY CLAIM FORM". By completing this process,
you provide us with the information we require to comply with the open record laws of the State of Texas as they ma
y apply to your proposal submission. If you do not provide the form with your proposal, an award will not be made if
your proposal is qualified for an award, until TIPS has an accurate, completed form from you.
Read the form carefully before completing and if you have any questions, email Rick Powell at TIPS at rick.Dowell(d),t
iips-usa.com
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8 Choice of Law clauses with TIPS Members
5 If the vendor is awarded a contract with TIPS under this solicitation, the vendor agrees to make any Choice of Law c
lauses in any contract or agreement entered into between the awarded vendor and with a TIPS member entity to re
ad as follows: "Choice of law shall be the laws of the state where the customer resides" or words to that effect.
Ag reed
8 Venue of dispute resolution with a TIPS Member
6 In the event of litigation or use of any dispute resolution model when resolving disputes with a TIPS member entity a
s a result of a transaction between the vendor and TIPS or the TIPS member entity, the Venue for any litigation or of
her agreed upon model shall be in the state and county where the customer resides unless otherwise agreed by the
parties at the time the dispute resolution model is decided by the parties.
Ag reed
8 Automatic renewal of contracts or agreements with TIPS or a TIPS member entity
7 This clause DOES NOT prohibit multiyear contracts or agreements with TIPS member entities.
Because TIPS and TIPS members are governmental entities subject to laws that control appropriations of funds dur
ing their fiscal years for contracts and agreements to provide goods and services, does the Vendor agree to limit an
y automatic renewal clauses of a contract or agreement executed as a result of this TIPS solicitation award to not to
nger than "month to month" and at the TIPS contracted rate.
Ag reed
8 Indemnity Limitation with TIPS Members
8 Texas and other states restrict by law or state Constitution the ability of a governmental entity to indemnify others. TI
PS requires that any contract entered into between a vendor and TIPS or a TIPS Member as a result of an award u
nder this Solicitation limit the requirement that the Customer indemnify the Vendor by either eliminating any such ind
emnity requirement clauses in any agreements, contracts or other binding documents OR by prefacing all indemnity
clauses required of TIPS or the TIPS Member entity with the following: "To the extent permitted by the laws or the Co
nstitution of the state where the customer resides, ".
Agreement is a required condition to award of a contract resulting from this Solicitation.
Ag reed
8 Arbitration Clauses
9 Except for certain circumstances, TIPS forbids a mandatory arbitration clause in any contract or agreement entered
into between the awarded vendor with TIPS or a TIPS member entity. Does the vendor agree to exclude any arbitrati
on requirement in any contracts or agreement entered into between TIPS or a TIPS member entity through an awar
ded contract with TIPS?
Ag reed
9 Required Vendor Sales Reporting
U By responding to this Solicitation, you agree to report to TIPS all sales made under any awarded Agreement with TI
PS. Vendor is required to report all sales under the TIPS contract to TIPS. If the TIPS Member entity requesting a pri
ce from the awarded Vendor requests the TIPS contract, Vendor must include the TIPS Contract number on any co
mmunications with the TIPS Member entity. If awarded, you will be provided access to the Vendor Portal. To report s
ales, login to the TIPS Vendor Portal and click on the PO's and Payments tab. Pages 3-7 of the Vendor Portal User
Guide will walk you through the process of reporting sales to TIPS. Please refer to the TIPS Accounting FAQ's for m
ore information about reporting sales and if you have further questions, contact the Accounting Team at accounting
a,tips-usa.com. The Vendor or vendor assigned dealers are responsible for keeping record of all sales that go thro
ugh the TIPS Agreement and submitting same to TIPS.
Page 24 of 24 pages Vendor:GTS Technology Solutions Inc 200105 Addendum 2
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DocuSign Envelope ID: FBF3000D-6OA2-4083-A378-C36F2730939E
CERTIFICATION BY CORPORATE OFFERER
COMPLETE ONLY IF OFFERER IS A CORPORATION,
THE FOLLOWING CERTIFICATE SHOULD BE EXECUTED AND INCLUDED AS PART OF
PROPOSAL FORM/PROPOSAL FORM.
OFFERER: GTS Technology Solutions, Inc.
(Name of Corporation)
Laura Grant certify that I am the Secretary of the Corporation
I, (Name of Corporate Secretary)
named as OFFERER herein above; that
Britta Butler
(Name of person who completed proposal document)
who signed the foregoing proposal on behalf of the corporation offerer is the authorized person that is
acting as
Vice President of Sales
(Title/Position of person signing proposal/offer document within the corporation)
of the said Corporation; that said proposal/offer was duly signed for and in behalf of said corporation by
authority of its governing body, and is within the scope of its corporate powers.
CORPORAT A if available
C
SIGNATURE
2/5/2020
DATE
DocuSign Envelope ID: FBF3000D-6OA2-4083-A378-C36F2730939E
TIPS RFP# 200 145
Rey iad Confidential Information Status Fob
CONFIDENTIAL INFORMATION SUBMITTED IN RESPONSE TO COMPETITIVE PROCUREMENT REQUESTS OF
EDUCATION SERVICE CENTER REGION 8 AND TIPS(ESC8)IS GOVERNED BY TEXAS GOVERNMENT CODE,
CHAPTER 552
If you consider any portion of your proposal to be confidential information and not subject to public disclosure pursuant to
Chapter 552 Texas Gov't Code or other Iaw(s),you must attach a copy of all claimed confidential materials within your
proposal and put this COMPLETED form as.a cover sheet to said materials then scan,name"CONFIDENTIAL"and
upload with your proposal submission. (You must include all the confidential information in the submitted proposal.The
copy uploaded is to indicate which material in your proposal, if any,you deem confidential in the event the receives a Public
Information Request.)ESC8 and TIPS will follow procedures of controlling statute(s)regarding any claim of confidentiality
and shall not be liable for any release of information required by law. Upon your claim and your defense to the Office of
Texas Attorney General is required to snake the final determination whether the information submitted by you and held by
ESC8 and TIPS is confidential and exempt from public disclosure.
GTS Technology Solutions, Inc.
Name of company
Britta Butler, Vice President of Sales
Printed Name and Title of authorized company officer declaring below the confidential status of material
9211 Waterford Centre Blvd., Suite 275 Austin TX 78758 512-452-0651
Address City State ZIP Phone
ALL VENDORS MUST COMPLETE THE ABOVE SECTION.
I DO CLAIM parts of my proposaI to Ile conti den tisI and DONDT desire to expressly waive a claim of
confidentiality of all information contained within our response to the solicitation. The attached contains material from our
proposal that I classify and deem confidential under Texas Gov't Code Sec. 552 or other law(s)and I invoke my statutory
rights to confidential treatment of the enclosed materials.
ATTACHED ARE COPIES OF PAGES OF CLAIMED CONFIDENTIAL MATERIAL FROM OUR
PROPOSAL THAT WE DEEM TO BE NOT PUBLIC INFORMATION AND WILL DEFEND THAT CLAIM
TO THE TEXAS ATTORNEY GENERAL IF REQUESTED WHEN A PUBLIC INFORMATION REQUEST IS
MADE FOR OUR PROPOSAL.
Signature Date 2/6/2020
OR -----------------------------------------------------------------------------------------------------------
I D0 N01' CLAIM any of my proposal to be confidential, complete the Section belo"-
Exnres�s_Waiver_I desire to expressly waive any claim of confidentiality as to any and all information
contained within our 1�6sponse to the competitive procurement process (e.g. RFP,CSP, Bid, RFQ,etc.)by
completing the following and submitti this sheet with our response to Education Service Center Region 8 and
TIPS.
r
Signature Date 216/2020
Confidentiality Claim Form rev 02272019
DocuSign Envelope ID: FBF3000D-6OA2-4083-A378-C36F2730939E
.�nx rny
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goy
F
rxa
GLENN HEGAR TEXAS COMPTROLLER OF PUBLIC ACCOUNTS
The Texas Comptroller of Public Accounts (CPA) administers the Statewide Historically Underutilized Business (HUB)
Program for the State of Texas, which includes certifying minority, woman, and service disabled veteran-owned businesses
as HUBs and facilitates the use of HUBs in state procurement and provides them with information on the state's procurement
process.
We are pleased to inform you that your application for certification/re-certification as a HUB has been approved. Your
company's profile is listed in the State of Texas HUB Directory and may be viewed online at
https-.Hmycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp. Provided that your company continues to meet HUB eligibility
requirements, the attached HUB certificate is valid for the time period specified.
You must notify the HUB Program in writing of any changes affecting your company's compliance with the HUB eligibility
requirements, including changes in ownership, day-to-day management, control and/or principal place of business. Note. Any
changes made to your company's information may require the HUB Program to re-evaluate your company's eligibility.
Please visit our website at http://comptroller.texas.gov/procurement/prog/hub/ and reference our publications (i.e. Grow Your
Business pamphlet, HUB Brochure and Vendor Guide) providing addition information on state procurement resources that
can increase your company's chances of doing business with the state.
Thank you for your participation in the HUB Program! If you have any questions, you may contact a HUB Program
representative at 512-463-5872 or toll-free in Texas at 1-888-863-5881.
— — — — — — — — — — — — — — — — — — — — — — — — — —
Texas Historically Underutilized Business (HUB) Certificate
Certificate/VID Number: 1742339797900
File/Vendor Number: 007581
6PHUB Approval Date: 26-FEB-2019
Scheduled Expiration Date: 26-FEB-2023
Stat"I de Hlstori[ally Un derut it iced Business Program
The Texas Comptroller of Public Accounts (CPA), hereby certifies that
GTS TECHNOLOGY SOLUTIONS, INC.
has successfully met the established requirements of the State of Texas Historically Underutilized Business (HUB)
Program to be recognized as a HUB. This certificate printed 01-MAR-2019, supersedes any registration and certificate
previously issued by the HUB Program. If there are any changes regarding the information (i.e., business structure,
ownership, day-to-day management, operational control, business location) provided in the submission of the business'
application for registration/certification as a HUB, you must immediately (within 30 days of such changes) notify the HUB
Program in writing. The CPA reserves the right to conduct a compliance review at any time to confirm HUB eligibility. HUB
certification may be suspended or revoked upon findings of ineligibility.
*__7 J� s_
Laura Cagle-Hinojosa, Statewide HUB Program Manager
Statewide Support Services Division
Note: In order for State agencies and institutions of higher education (universities)to be credited for utilizing this business as a HUB,they must award
payment under the Certificate/VID Number identified above. Agencies, universities and prime contractors are encouraged to verify the company's HUB
certification prior to issuing a notice of award by accessing the Internet (https:/imycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp) or by contacting
the HUB Program at 512-463-5872 or toll-free in Texas at 1-888-863-5881. Rev.06/16
DocuSign Envelope ID: FBF3000D-60A2-4083-A378-C36F2730939E
Women Business Enterprise (WBE)
GTS Technology Solutions, Inc.
Yr�tart-�'�kgr.rr,KeSx�r iyr+Y
GTS Technology Solutions, Inc.
has filed with the Agency an Affidavit as defined by NCTRCA Women Business Enterprise (WBE) Policies
& Procedures and is hereby certified to provide service(s) in the following areas:
NAICS 423610: ELECTRICAL APPARATUS AND EQUIPMENT,WIRING SUPPLIES,AND RELATED
EQUIPMENT MERCHANT WHOLESALERS
NAICS 423690: OTHER ELECTRONIC PARTS AND EQUIPMENT MERCHANT WHOLESALERS
NAICS 561320: TEMPORARY HELP SERVICES
This Certification commences July 6, 2018 and supersedes any registration or listing previously issued.
This certification must be updated every two years by submission of an Annual Update Affidavit. At any
time there is a change in ownership, control of the firm or operation, notification must be made
immediately to the North Central Texas Regional Certification Agency for eligibility evaluation.
Certification Expiration: July 31, 2020
Issued Date: July 6, 2018
CERTIFICATION NO. WFWB65217NO720
Certification Administrator
DocuSign Envelope ID: FBF3000D-6OA2-4083-A378-C36F2730939E
Schedule C
TIPS RFP 200105 Technology Solutions,
Products and Services
YOU MAY PROPOSE ON You may provide an response in all three
MULTIPLE PRICING OPTIONS (A,B&C)sections below
Proposers may contact TIPS for help on how to
respond appropriately but DO NOT MENTION
ANY SPECIFIC PRICING IN YOUR
CONVERSATION WITH TIPS STAFF WHEN
SEEKING HELP.
Proposing vendor insert company name here
Section A- pricing option
GOODS TEMPLATE PRICING
In section"A",Vendors may insert line items,if they choose to,in the top section under"EQUIPMENT/GOODS"or
vendors may choose to bypass the section"A"and put only a discount off catalog in section"B" below. YOU MAY
ADD ADDITIONAL LINES AS REQUIRED
Alternate method for Section"A"-In Section"A",vendor may choose not to list line items because of the number of
items available. As an alternative,the vendor may list lines of goods or manufacturers with a minimum discount off
that line of goods. An example of each is provided below.
Units description-(each,
EQUIPMENT/GOODS by line Product# Description dozen,hour,day,etc) MSRP %Discount TIPS Price
All Acme products available from
Product/Manufacturer our company
Example 1:All Acme, _t line ISAB gadget part
Example 2:Acme
Insert below this line only
3M All products that our company is able
to source
All products that our company is able
Acer to source 51/
Actiontec Electronics All products that our company is able
to source 0-101/
All products that our company is able
Airgain to source 101/
All products that our company is able
Anywhere Cart to source 0-101/
APC All products that our company is able
to source 5%
All products that our company is able
Armis,Inc. to source 5%
All products that our company is able
Asus to source 0-10%
All products that our company is able
Axiom to source 10-20%
All products that our company is able
Axis to source 0-10%
All products that our company is able
Axon to source 5%
All products that our company is able
Barco to source 0-10%
All products that our company is able
Belkin to source 0-10%
BenQ All products that our company is able
to source 0-10%
All products that our company is able
Bretford to source 0-10%
All products that our company is able
Brother to source 0-10%
All products that our company is able
Bump Armor to source 0-10%
C2G All products that our company is able
to source 10-20%
All products that our company is able
Calamp to source 5%
All products that our company is able
Canon to source 0-10%
All products that our company is able
Case Logic to source 10-20%
All products that our company is able
Chief to source 0-10%
All products that our company is able
Cisco to source 0-10%
All products that our company is able
Cradlepoint to source 10%
All products that our company is able
Crestron to source 5%
All products that our company is able
Crowdstrike to source 10%
All products that our company is able
Cylanc. to source 10%
All products that our company is able
Da-lit. Ito source I0-10%
DocuSign Envelope ID: FBF3OCOD-6OA2-4083-A378-C36F273O939E
All products that our company is able
Dell to source 0-10%
All products that our company is able
Dymec to source 0-10%
All products that our company is able
Earthwalk to source 0-101/
All products that our company is able
Eaton to source 0-10%
Elastic All products that our company is able
to source S%
All products that our company is able
Elo Touchsystems to source 0-10%
All products that our company is able
Epson to source 0-10%
ErgoTech All products that our company is able
to source 0-10%
All products that our company is able
Ergotron to source 0-10%
All products that our company is able
Eseek to source 0-l0%
All products that our company is able
Fujistu to source 0-10%
All products that our company is able
Google to source 0-10%
Gumdrop All products that our company is able
to source 0-10%
All products that our company is able
Honeywell to source 0-10%
All products that our company is able
HP to source 0-l0%
!Key LTD All products that our company is able
to source 0-10%
All products that our company is able
Imperva to source
All products that our company is able
InfoCase to source 0-10%
All products that our company is able
INS to source 5%
All products that our company is able
Kajeet to source 0-lO%
All products that our company is able
Kingston Technology to source 5%
All products that our company is able
KnowB4 to source 5%
All products that our company is able
Kodak to source 0-10%
All products that our company is able
Ladibug to source 0-10%
All products that our company is able
Lenovo to source 0-lO%
All products that our company is able
Lexmark to source 51/
All products that our company is able
LG to source 0-101/
Liebert Corporation(Emerson) All products that our company is able
to source 0-10%
All products that our company is able
Lockncharge to source 0-10%
All products that our company is able
Logitech to source 0-10%
All products that our company is able
Microfocus to source 0-10%
All products that our company is able
Microsoft to source 0-10%
All products that our company is able
Middle Atlantic to source 5%
NEC All products that our company is able
to source 0-101/
All products that our company is able
NetMotion to source 0-10%
All products that our company is able
Nikon to source 0-10%
Noble Security All products that our company is able
to source 0-10%
All products that our company is able
Nuventive to source 0-10%
All products that our company is able
Otterbox to source 0-10%
All products that our company is able
Panasonic to source 5%
All products that our company is able
Parsec to source 0-10%
All products that our company is able
Peerless to source 0-10%
All products that our company is able
Peplink to source 5%
All products that our company is able
Planar Systems to source 0-10%
All products that our company is able
Plartronics Ito source I 0-10%
All products that our company is able
PowerGistics to source 101/
All products that our company is able
Rastrac to source 0-10%
DocuSign Envelope ID: FBF3000D-6OA2-4083-A378-C36F2730939E
All products that our company is able
Raytheon to source 0-10%
All products that our company is able
RSA to source o-lo%
Samsung All products that our company is able
to source 0-101/
All products that our company is able
Sandisk to source 0-10%
Seagate All products that our company is able
to source 0-lo%
All products that our company is able
Sharp to source 0-10%
All products that our company is able
Snapstream to source o-lo%
Sony All products that our company is able
to source 0-10%
All products that our company is able
Splunk to source 0-10%
Star Micronics All products that our company is able
to source 0-lo%
Startech All products that our company is able
to source 10-20%
All products that our company is able
SupCase to source o-lo%
All products that our company is able
Synovia Solutions to source 0-10%
All products that our company is able
Targus to source 0-10%
All products that our company is able
Tripplite to source 0-20%
All products that our company is able
Vertiv to source 10%
All products that our company is able
Viewsonic to source 0-lo%
All products that our company is able
Vizio to source o-lo%
All products that our company is able
VM Ware to source o-lo%
All products that our company is able
Wasp to source 0-l0%
All products that our company is able
Western Digital ito source I Io-lo%
All products that our company is able
Yuneec to source o-lo%
All products that our company is able
Zebra to source o-lo%
ENTER BELOW THE MINIMUM%
DISCOUNT OFF OF ALL GOODS IN
YOUR"CATALOG'AS DEFINED IN
THE RFP. *REQUIRED FIELD
Section B-Pricing Option-Discount off
catalog price
Please provide the minimum percentdiscount
off you will offer to our members for the
catalogue,list,shelf,web or other published
pricing that is not listed above in Section"A"or
not currently available and may be added
during the life of the award. For example:10%
discount offered on any other products sold by
XYZ Company.Fixed minimum discount offered
to TIPS or TIPS member for items offered by
vendor,but not itemized in this proposal.
Additional deeper discounts may be negotiated
by TIPS or TIPS member with awarded vendor
at time of purchase depending on item and Example:If you area Technology Company
volume of purchase. If no percentage is and you sell tablets but do not list any
inserted to the cell to the right,TIPS assumes tablets or pricing on your proposal and do
and records a zero percentage discount off not list a discount off for the catalog but
catalog pricing.If you disagree or wish to want to add tablets later into your contract
enter a percentage greater than zero, please term,you WILL NOT be able to add tablets to
note in the cell to the right your contract.
In order to add products to your proposal after
you have been awarded a contract,you MUST
add a discount off for the catalogue section
above.To see a more thorough definition of
"Catalog"refer to the RFP document.
DocuSign Envelope ID: FBF3000D-6OA2-4083-A378-C36F2730939E
Section C-Pricing Option-Cost plus
markup method
CAUTION:Selecting the Markup method of
pricing may limit the availability of the
contract because some jurisdictions prohibit
cost plus pricing contracts.
NOTE:If you do not have list prices or a Percentage markup(end cost to member)
catalog as defined in the RFP document you may be decreased due to volume or other
may propose pricing as a markup from your factors but may not be increased.
cost from your provider.Vendor must Percentage markup may be any percentage
document the cost to the member to prove vendor deems appropriate but it will be Maximum Markup Percentage in
compliant pricing. considered as part of the evaluation. cell to right:
PERCENTAGE MAXIMUM MARKUP of items,
goods,equipment(not services)not listed in
this RFP,but carried for sale by vendor.
Markup is from actual hard cost seller has
paid for the good.
Vendor may add additional
information as required or desired.
DocuSign Envelope ID: FBF3000D-6OA2-4083-A378-C36F2730939E
RFP 200105 Technology Solutions,Products and
Services
GTS Technology Solutions Inc
IF YOUR COMPANY OFFERERS ANY SERVICES WITH THE GOODS OFFERED ON
PRICING SHEET 1,PLEASE COMPLETE ALL SECTIONS BELOW-failure to do so may
limit the award scope by TIPS and limit services you can sell to members
Section A-Pricing Option-Listed services
SERVICES TEMPLATE PRICING
If you wish to include pricing in a more appropriate
format for your business model,please note here
that you did and upload it as you would this form. If not applicable,mark as NA and
You may create another worksheet on this upload to the system
spreadsheet but note here if you have done so and
name the worksheet on the tab at bottom.
What is the maximum price increase for the
above services in percentage from year one
PLEASE SPECIFY UNIT PRICED-(eg. Year l Unit Cost- % TIPS Price-Not to to year two and form year two to year
Service or Travel type or service component name Description Hour,day,per person,etc) Not to Exceed Discount Exceed three?Insert percentage in cells)below.
SEE INSTRUCTION SHEET IN RFP ATTACHMENTS FOR
DETAILS
White Glove Delivery Per Box/Per Unit $200 per box 0-75% $200 per box 0-10%
Deployment Per Box/Per Unit $200 per box 0-75% $200 per box 0-10°/
Imaging Per Box/Per Unit $200 per box 0-75% $200 per box 0-10%
Asset Tagging Per Box/Per Unit $200 per box 0-75% $200 per box 0-1056
Warehousing Per Box/Per Unit $200 per box 0-75% $200 per box 0-10%
Laser Etching Per Box/Per Unit S200 per box 0-75% $200 per box 0-10%
Google and IDS Enrollment Per Box/Per Unit $200 per box 0-75% $200 per box 0-10%
Asset Recovery Per Box/Per Unit $200 per box 0-75% $200 per box 0-10%
Kitting and redelivery, Per Box/Per Unit $200 per box 0-75% $200 per box 0-1056
You may insert additional lines
Vendor may add additional information
as required or desired.
M&C Review Page 1 of 3
official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA F "T11
4_
REFERENCE **M&C 20- 13P AUDIO VISUAL
DATE: 2/4/2020 NO.: 0060 LOG NAME: EQUIPMENT AMENDMENT
JC
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize an Amendment to the Existing Purchase Agreement with GTS Technology
Solutions, Inc., for Audio/Visual Equipment and Systems to Increase the Amount by
$300,000.00 for a Total Annual Amount of$700,000.00 Using The Interlocal Purchasing
Systems (TIPS) Cooperative Purchasing Agreement 180306 for the Information
Technology Solutions Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to the existing Purchase Agreement
with GTS Technology Solutions, Inc., for audio/visual equipment and systems to increase the amount
by $300,000.00 for a total annual amount of$700,000.00 using The Interlocal Purchasing Systems
(TIPS) Cooperative Purchasing Agreement 180306 for the Information Technology Solutions
Department.
DISCUSSION:
On June 18, 2019, the City Council approved Mayor and Council Communication (M&C) P-12340
authoring the execution of a purchase agreement(Agreement) with GTS Technology Solutions, Inc.
(GTS) in the annual amount of$300,000.00 using The Interlocal Purchasing System (TIPS) contract
180306. The Agreement increased by$100,000.00 using an Administrative Change Order
allowed per M&C P-12340 on October 31, 2019, for a total annual amount of$400,000.00. The
Information Technology Solutions (ITS) Department uses the Agreement to purchase audio visual
equipment such as digital signage, large flat panel displays, projectors and other similar equipment for
City departments. The original Agreement amount was calculated considering equipment that would
be needed to provide a basic small conference room, large conference room or standard office
arrangements based on the known needs from departments.
Since June, IT has conducted site surveys and assessments to ascertain departmental needs and
conditions of existing equipment. Through these assessments, specialized configurations have been
identified such as courtrooms with driven sound and virtual courtrooms at libraries and community
centers. The specialized needs were not factored into the original Agreement. Therefore, the
additional contract spending authority is needed to implement the department's requirements. The
audio-visual program is included in the planned and adopted Information Technology Solutions (ITS)
Department Capital Improvement Plan. This request would only pertain to year one of the Agreement.
ITS Department has agreements with several vendors to purchase audio visual equipment. The
agreements include installation but at an additional cost. ITS Department has a managed services
agreement with GTS which covers installation at no additional cost therefore provides savings to the
City of Fort Worth.
MWBE: A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative
or public entity.
COOPERATIVE PURCHASE: The Purchasing Division will use TIPS contract 180306 to acquire the
audio-visual products and systems. State law provides that a local government purchasing an item
under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government
seek competitive bids for purchase of the items. TIPS contracts have been competitively bid to
increase and simplify the purchasing power of government entities.
http://apps.cfwnet.org/council_packet/mc_review.asp''ID=27629&councildate=2/4/2020 6/30/2020
M&C Review Page 2 of 3
SUCCESSOR CONTRACTS: To facilitate planning and budgeting, Staff would prefer to have annual
Agreements that align with the Fiscal Year. However, the TIPS contract is out of alignment with the
City's Fiscal Year. The current term of TIPS 180306 is:
Year 1- May 26, 2018- May 26, 2019
Year 2 - May 26, 2019- May 26, 2020
In order for the Agreement to align with the City's Fiscal Year, adoption of this Mayor and Council
Communication (M&C)technically authorizes (i) a series of Purchase Agreements, each of which will
align to the terms of the respective cooperative contract to ensure legal authority exists for the
contract, and (ii) an annual spend amount, future years of which would be subject to City Council
appropriation. In the event that a cooperative contract is not renewed, Staff would cease purchasing
at the end of the last Purchase Agreement coinciding with the valid cooperative contract. If the City
Council were to not appropriate funds for a future year, Staff would stop making purchases when the
last appropriation expires, regardless of whether the then-current Purchase Agreement has expired.
The City initially uses these cooperative contracts to make purchases authorized by this M&C. If TIPS
180306 is extended, this M&C authorizes the City to purchase similar services under the extended
contracts. If TIPS 180306 is not extended, but a new cooperative contract is executed with GTS
Technology Solutions, Inc., with substantially similar terms as the previous cooperative contract, this
M&C authorizes the City to purchase the services under the new cooperative contract.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager in the amount up to $100,000.00 per year and does not require specific City Council
approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: The initial term of these Agreements shall commence upon City Council's
approval and expire in accordance with the cooperative agreement's term.
RENEWAL OPTIONS: The agreement may be renewed for additional terms according to the
cooperative agreement at the City's options to renew. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term. Staff anticipates the cost for renewal years will be approximately
the same as for the first year.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and award of the
contract, funds are available in the current capital budget, as appropriated, in the ITS Capital Fund
FY18 Digital Signage, FY18 AV Equipment CFW, and FY19 AV & Digital Signage projects. Prior to
any expenditure being incurred, the Information Technology Solutions Department has the
responsibility to validate the availability of funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by: Kevin Gunn (2015)
Originating Department Head: Reginald Zeno (8517)
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=27629&councildate=2/4/2020 6/30/2020
M&C Review Page 3 of 3
Additional Information Contact: Cynthia Garcia (8525)
Jeff Cope (8313)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc_review.asp''ID=27629&councildate=2/4/2020 6/30/2020