HomeMy WebLinkAboutResolution 5283-09-2020 A Resolution
NO. 5283-09-2020
A RESOLUTION AUTHORIZING EXECUTION OF AN ADVANCED FUNDING
AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION IN
THE AMOUNT OF $22,539,828.00, OF WHICH LOCAL PARTICIPATION IS
$3,472,963.00 USING TRANSPORTATION DEVELOPMENT CREDITS, FOR THE
MEANDERING ROAD - LTJG BARNETT PROJECT (MEANDERING ROAD
FROM ROBERTS CUT-OFF TO ANAHUAC AVENUE AND FROM MEANDERING
ROAD TO NASJRB EAST GATE)
WHEREAS, federal law establishes federally funded programs for transportation
improvements to implement its public purpose; and
WHEREAS, the Texas Transportation Code, Section 201.103 establishes that the State shall
design, construct and operate a system of highways and roads in cooperation with local
governments, and Section 222.052 authorizes the Texas Department of Transportation Commission
to accept contributions from political subdivisions for development and construction of public
roads within political subdivisions; and
WHEREAS, in May 2020, the North Central Texas Council of Governments (NCTCOG)
approved changes to the Transportation Improvement Program (TIP) Project Modification Number
2019-0709 [City Project Number 100873 — Meandering Road Project (Meandering Road from
Roberts Cut-Off in River Oaks to Anahuac Avenue in Fort Worth and LTJG Barnett from
Meandering Road in River Oaks to NASJRB East Gate in Fort Worth)]; and
WHEREAS, a Master Agreement between the City of Fort Worth ("Local Government")
and the State of Texas acting through the Texas Department of Transportation ("State") has been
approved which states the general terms and conditions for Advance Funding Agreements (AFA)
for transportation projects and other projects; and
WHEREAS, the City of Fort Worth desires to enter into an Advance Funding Agreement
with the Texas Department of Transportation in the amount of $22,539,828.00, of which
$18,284,010.00 is Federal participation, $782,855.00 is State participation and $3,472,963.00 using
Transportation Development Credits, is the required Local participation for the Meandering Road
Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FORT WORTH, THAT:
The City Manager is authorized to execute an Advance Funding Agreement with the Texas
Department of Transportation in the total estimated amount of $22,539,828.00 with Local
participation in the estimated amount of$3,472,963.00 using Transportation Development Credits
for the purpose of constructing the Meandering Road Project (Meandering Road from Roberts Cut
Off to Anahuac Avenue and LTJG Barnett from Meandering Road to NASJRB East Gate).
Adopted this 22°d day of September 2020.
ATTEST e
�D��Dt1�t�� UDYru2�2,i Rcn,ld p.Gonzales(Sep 24,2020 10:11 CDT)Mary J.KayserCity Secretary
MAYOR & COUNCIL COMMUNICATION MAP
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Freeways FORT WORTH. h
CPN 100873 FORT WORTH. W+E
Meandering Road Project S
6/9l20 4:43 PM 1:25,804
Street Reconstruction with 3 Roundabouts This product is for informational purposes and may not have been prepared for or be
suitable for legal,engineering,or surveying purposes.The City of Fort Worth assumes no
Meandering Road from SH 183 to Anahuac Avenue and responsibility for the accuracy of said data.
NCTCOG ORTHOPHOTOGRAPHY
LTJG Barnett from Meandering Road to NASJRB east gate 0 0 8 Miles
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 09/22/20 MSC FILE NUMBER: M&C 20-0722
LOG NAME: 20MEANDERING ROAD AFA&ILA
SUBJECT
(CD 7 and City of River Oaks)Authorize Execution of Amendment Number 1 to an Advance Funding Agreement with the Texas Department of
Transportation for the Meandering Road- LT JG Barnett Road Project, Adopt a Resolution Authorizing Execution of an Advance Funding
Agreement with the Texas Department of Transportation in the Amount of$22,539,828.00 with Federal Participation in the Amount of
$18,284,010.00, State Participation in the Amount of$782,855.00, and Local Participation in the amount of$3,472,963.00 Using Transportation
Development Credits for the Meandering Road—LT JG Barnett Road Project, Authorize Acceptance of Federal Funds in the Amount of
$18,284,010.00 from the Texas Department of Transportation,Authorize Execution of an Interlocal Agreement with the City of River Oaks,Texas
for the Meandering Road-LT JG Barnett Road Project in River Oaks and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of Amendment Number 1 to the Advance Funding Agreement with the Texas Department of Transportation for the
Meandering Road-LT JG Barnett Road project(Control Section Job No.0902-90-046; City Secretary Contract No.48133);
2. Adopt the attached Resolution authorizing execution of an Advance Funding Agreement with the Texas Department of Transportation in the
amount of$22,539,828.00 with Federal participation in the amount of$18,284,010.00,State participation in the amount of$782,855.00,
and Local participation in the amount of$3,472,963.00 through the use of available Transportation Development Credits for the Meandering
Road-LT JG Barnett Road project(Control Section Job No.0902-90-046,0902-90-172);
3. Authorize the City Manager to accept federal funds in the amount of$18,284,010.00;
4. Adopt the attached appropriation ordinance adjusting appropriation in the Grants Capital Projects Federal Fund by increasing estimated
receipts and appropriations in the amount up to$18,284,010.00 for the Meandering Road-LT JG Barnett Road project(City Project No.
100873);and
5. Authorize the execution of an Interlocal Agreement with the City of River Oaks for the design and construction of the Meandering Road-LT
JG Barnett Road project in River Oaks.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C)is to terminate (by an amendment)the current Advance Funding Agreement
(Control Section Job No.0902-90-046;City Secretary Contract No.48133)with the Texas Department of Transportation (TxDOT)due to changes
in scope, schedule, and budget. For the final phases of the project(final design, property acquisition, utility relocation,and construction), a new
Advance Funding Agreement(AFA)with TxDOT is being authorized as well as adoption of an appropriation ordinance to accept the federal grant
funds for engineering, property acquisition, and construction for 0.75 miles of street reconstruction with three roundabouts on Meandering Road
from State Highway (SH) 183 to Anahuac Avenue in River Oaks and LT JG Barnett Road from Meandering Road to Naval Air Station Joint
Reserve Base(NASJRB) East Gate in Fort Worth.
On May 6,2016,the City Council approved M&C C-27708 to execute the current AFA with TxDOT accepting$1,000,000.00 of federal grant funds
for preliminary engineering only. The City Council also approved M&C 19-0182 to appropriate$500,000.00 of local funds to the project. To
complete the next phases (final design, property acquisition, utility relocation, and construction), additional federal funding in the amount of
$18,284,010.00 is required. TxDOT will absorb the indirect cost for providing statewide support services to this federally funded project in the
amount of$782,855.00,which will not be appropriated in our finance system. An 80%(federal)to 20%(local)match is required for this AFA.
However, Transportation Development Credits(TDCs)in the amount of$3,472,963.00 are being used in lieu of the local match which will not be
appropriated in our finance system. Other than utilizing city staff time and efforts,additional local funding is not required for this AFA.
The following tables summarizes the funding history,the additional funding requested,and the total costs for the project.
Funding History Summary for the Meandering Road Project(City Project No.
100873)
ppropriation
Fund Federal 1 State Local Amount M& No.)
Grants Captial 1
Projects Federal- 1$1,000,000.00 - - $1,000,000.00 C-27708
31001
`�
Unappropriated
Indirect State - ��60,610.00 - - C-27708
Cost
Unappropriated
Transportation _ _ $200,000.00 - C-27708
Development
Credits(TDCs)
Street
Rehabilitation - - $500,000.00 $500,000.00 19-0182
Local-39408
Subtotal $1,000,000.0 $60,610.00$700,000.00$1,500,000.00
Additional Funding Considered in this M$C for the Meandering Road
Project(City Project No. 100873)
Fund11 Federal State Local Appropriation
Amount
Grants Capital
Projects �'$' 18,284,01 0.00 - - $18,284,010.00
Federal-
31001 _
Unappropriated
Indirect State - $782,855.00 - -
Cost _
Unappropriated
Transportation _ _ $3,472,963.00 -
Development
Credits(TDCs)
Subtotal $18,284,010.00$782,855.00$3,472,963.00$18,284,010.00
Total Project Costs for the Meandering Road Project(City Project No.
100873)
Fund Federal State Local
Grants Capital Projects $19,284,010.00 - -
Federal-31001
Unappropriated Indirect _ $843,465.00 -
State Cost
Unappropriated
Transportation
Development Credits - - $3,672,963.00
(TDCs)
Street Rehabilitation _ _ $500,000.00
Local-39408
Total Project Cost with all funding sources both appropriated
and unappropriated: $24,300,438.00
To complete the construction of this project, Fort Worth and River Oaks have negotiated an Interlocal Agreement(ILA). River Oaks will acquire
needed property within its city limits to accommodate the project. Under the ILA, Fort Worth will advance incremental payments(not-to-exceed
$600,000.00)to River Oaks as their property acquisition progresses. These payments will be reimbursed to Fort Worth under the new AFA with
TxDOT. Since Fort Worth is managing all essential project phases(engineering,utility relocation,and construction)of the project,the ILA will also
allow Fort Worth physical access to River Oak's right-of-way to complete design and perform construction of the project.
Construction is anticipated to start in January 2022 and finish July 2023.
This project is located in COUNCIL DISTRICT 7 and in the City of River Oaks,Mapsco 60Q,60R,and 61 N.
A Form 1295 is not required because:This contract will be with a governmental entity,state agency or public institution of higher education:Texas
Department of Transportation
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations,and adoption of the attached appropriation ordinance,funds
will be available in the current capital budget,as appropriated,in the Grants Cap Projects Federal Fund.The Transportation and Public Works
Department(and Financial Management Services)will be responsible for the collection and deposit of funds due to the City.Prior to expenditure
being incurred,the Transportation and Public Works Department has the responsibility to validate the availability of funds.This is a reimbursement
grant.
Submitted for City Manager's Office by: Dana Burghdoff 8018
Originating Business Unit Head: William Johnson 7801
Additional Information Contact: Monte Hall 8662
Lissette Acevedo 2722