HomeMy WebLinkAboutContract 41204-R2A3 DocuSign Envelope ID:273DD6D7-87FB-4DF3-B94E-C770B8401A38
CSC No.41204-R2A3
RENEWAL 2 AND AMENDMENT NO. 3
TO
CITY OF FORT WORTH CONTRACT 41204
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), a home rule municipality, with its principal place of business at 200 Texas Street, Fort
Worth, Texas, and ProQuest (hereafter "Vendor"). City and Vendor shall be referred to
individually as a Party and collectively as the Parties.
WHEREAS, on May 8, 2018, the City amended its Agreement, City Secretary Office
(CSO)Contract No.41204,with Vendor("Agreement")to update the terms of the Agreement and
to continue to provide services more specifically described in the Agreement; and
WHEREAS, on January 15, 2020, the City amended the Agreement to align the term of
the Agreement and the subscription term to run from October 1 of each year to September 30 of
the following year and to allow for a renewal until September 30, 2020.; and
WHEREAS, Agreement may be renewed annually at the City's discretion (Renewal
Term) for additional one-year renewal options; and
WHEREAS, the Parties wish to amend the Agreement to update the list of current Fort
Worth Library locations; and
WHEREAS, the Parties wish to renew the Agreement for an additional term from
October 1, 2020 to September 30, 2021; and
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
Exhibit A—DESCRIPTION OF SERVICE shall be amended and replaced in its entirety
with the attached Exhibit A—DESCRIPTION OF SERVICE.
Exhibit C — SERVICE PRICING SCHEDULE shall be amended and replaced in its
entirety with the attached Exhibit C- SERVICE PRICING SCHEDULE.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
DocuSign Envelope ID:273DD6D7-87FB-4DF3-B94E-C770B8401A38
3.
ELECTRONIC SIGNATURE
This Amendment and Extension may be executed in multiple counterparts, each of
which shall be an original and all of which shall constitute one and the same instrument.
A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be
treated as and shall have the same effect as anoriginal.
(signature pagefollows)
DocuSign Envelope ID:273DD6D7-87FB-4DF3-B94E-C770B8401A38
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
'nz/fQ� Al��aC responsible for the monitoring and administration
By. Dana Burghdoff(S 24,202 1:44CDT) of this contract,including ensuring all
Dana Burghdoff performance and reporting requirements.
Assistant City Manager
Date:
09/24/2020
By: �
APPROVAL RECOMMENDED: Timothy Shidal
Administrative Services Manager
APPROVED AS TO FORM AND LEGALITY:
By:
Marilyn Marvin
Assistant Library Director
4,ag4UIlRq� By:
y:
ATTEST: p�'� o��,°o� Jo Ann Pate
�o
poo oi; Assistant City Attorney
aaa����bs Ordinance No.24161-04-2020
6ga
far Ronald P. Gonzales
By. for Ronald P.Gonzales(Sep 24,202016:53 CDT) CONTRACT AUTHORIZATION:
Mary J.Kayser M&C:
City Secretary 1295:
PROQUEST:
By: 5DocuSigned by:
6UA/w br
N �EP?Mfl Branham
Title: Director, Cust Service and Govt Contracts
Date: 23 September 2020
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
DocuSign Envelope ID:273DD6D7-87FB-4DF3-B94E-C770B8401A38
EXHIBIT A
DESCRIPTION OF SERVICE
During the Ancestry Library Initial and Renewal Terms, ProQuest will establish, host, and
administer the Library's Ancestry Library website. Library and Patrons will access Ancestry Library
through the website portal the Vendor maintains for the Library.
Features:
• Billions of records in census data, vital records, military records, immigration records,
directories, photos, maps, family histories, tax and legal records, and other resources
• Access to Ancestry Library will be restricted to in-house use at the Fort Worth Library's
locations:
Current Fort Worth Library locations:
o Central Library. 500 W. 31 Street, 76102
o Diamond Hill/Jarvis. 1300 NE 35th St., 76106
o East Berry. 4300 East Berry St., 76105
o East Regional. 6301 Bridge St., 76112
o Golden Triangle. 4264 Golden Triangle Blvd, 76244
o Meadowbrook. 2800 Stark St., 76112
o Northside. 601 Park St., 76164
o Northwest. 6228 Crystal Lake Dr., 76179
o Ridglea. 3628 Bernie Anderson Dr., 76116
o Riverside. 2913 Yucca Ave., 76111
o Seminary South. 501 East Bolt St., 76110
o Shamblee. 1062 Evans Ave., 46104
o Southwest Regional. 4001 Library Ln., 76109
o Wedgwood. 3816 Kimberly Ln., 76133
• Additional locations may be added as new facilities are added to the Fort Worth Library
system
Authentication
Vendor will provide in-house authentication through Library supplied Internet Protocol (IP)
addresses. The Library's use of proxy servers is permitted as long as any proxy server IP address
limits access to Authorized Users.
Usage Data
Vendor shall provide usage statistics on the number of sessions, searches, users, and/or
downloads on a monthly basis. Statistics shall be provided by the Vendor either via a secure
online portal with login credentials for staff data extraction or via email to
Dig italLibrarva-fortworthtexas.gov, within the first five (5) days of each calendar month.
Staff Training
Vendor shall provide live and/or recorded online training for Library staff related to the use of the
Licensed Content and any Vendor software. Vendor shall provide additional training to the Library
staff if made necessary by any updates or modifications to the Licensed Content or any Vendor
software.
DocuSign Envelope ID:273DD6D7-87FB-4DF3-B94E-C770B8401A38
End User Guides
The Vendor shall provide online Help or other user guides that are adaptable by the Library to
include frequently asked questions (FAQs), troubleshooting, and basic and advanced product
usage.
DocuSign Envelope ID:273DD6D7-87FB-4DF3-B94E-C770B8401A38
EXHIBIT C
SERVICE PRICING SCHEDULE
Subscription 10/1/2020—9/30/2021 $6,314.38
Subsequent years: Annual Renewal Term price may increase by no more than 2% unless both
Parties agree in writing. Vendor must provide City at least 90 days' written notice if the Renewal
Term price will increase by more than 2%.