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Home My WebLink AboutContract 52004-R2 CSC No. 52004-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE August 5, 2020 VertiGIS North America Ltd. 300-1117 Wharf Street Victoria, BC Canada Re: Contract Renewal Notice Contract No. CSC No. 52004 (the "Contract") Renewal Term No. 2: October 2, 2020 to October 1, 2021 The above referenced Contract with the City of Fort Worth expires on October 1, 2020 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Anabelle Pannell Sr. Contract Compliance Specialist 200 Texas Street Fort Worth, TX, 76102 Anab ell e.Pannell gfortworthtexas.gov (817) 392 - 8461 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Contract Renewal Page 1 of 3 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person / responsible for the monitoring and administration of this contract,including ensuring all By: Valerie Washington(Aug 26,202015:56 CDT) performance and reporting requirements. Name: Valerie Washington Title: Assistant City Manager By: Mark Deboer(Aug 24,2020 12:45 CDT) Name: Mark Deboer APPROVAL RECOMMENDED: Title: Interim Assistant Director,IT Solutions APPROVED AS TO FORM AND LEGALITY: By: Name: Kevin Gunn ,5 ="4 w Title: Director, IT Solutions By: A Strong(Aug ,2020 15:20 CDT) 'p IFORr 4 Name: John B. Strong F°°°°°°°°dad ATTEST: a °V, Title: Assistant City Attorney o= 0�10 Pvo d *�% .- CONTRACT AUTHORIZATION: / M&C: NA // U aa�� nExA54pp By: Date Approved: NA Name: Mary J. Kayser Title: City Secretary Form 1295 Certification No.: NA VertiGIS North America Ltd. By: �_ Name: Stephanie Payne Title: Director of Legal Services OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Contract Renewal Page 2 of 3 VertiGIS QUOTE VertiGlS North America Ltd. QUOTE NO.: Q0012774 QUOTE DATE: 08/04/2020 300-1117 Wharf Street Victoria, BC V8W 1T7 Canada QUOTE AMOUNT: -2 $7,426.30 Phone: 250-381-8130 Fax: EF RENCEENT : C-2019486 3 REFERENCE: P-201948644 www.geocortex.com PREPARED FOR: City of Fort Worth IT SOLUTIONS DEPARTMENT 200 Texas Street Fort Worth, TX 76102 REFERENCE# CONTACT P-201948644 customerservice-ca@vertiPis.com ITEM NO. DESCRIPTION START DATE END DATE UNIT UNIT PRICE QTY AMOUNT SMB-GCXESS- Geocortex Essentials Standard Edition 10/02/2020 10/01/2021 Each 7,426.30 1 7,426.30 STD-T2 - Tier 2- Maintenance SUBTOTAL 7,426.30 Total Tax 0.00 TOTAL 7,426.30 TOTAL QUOTE USD $7,426.30 All products and services included in this Sales Quote are subject to the terms and conditions at www.geocortex.com/legal or in print from VertiGlS North America Ltd. upon request, and incorporated into this Sales Quote by reference. Ordering documents must include the following statement: "This order is subject to the terms and conditions of VertiGlS North America Sales Quote # (or Proiect ID#1. All other terms and conditions are null and void." Client Approval X "�/ ValerieWashing�g26,202015:56CDT) Aug 26,2020 Client Representative Signature Date This is a quotation, not an invoice. Delivery of products and/or services subject to client approval. Prices subject to local taxes where applicable. Quotation is valid for 30 days. Acceptance of this offer is not complete until an authorized client representative reads and accepts the terms of any software license agreements associated with products acquired through this quotation. GST REGISTRATION NUMBER: 895235521 PST REGISTRATION NUMBER: PST-1012-2379 IRS FEDERAL EID NUMBER: 98-0405129 BUSINESS INCORPORATION NUMBER: BC1133332 Quote Date: 08/04/2020 Quote No.: Q0012774 Reference: Client ID: C-200800733 Soto, Vania Elizabeth From: Strong,JB Sent: Monday, September 28, 2020 2:52 PM To: Soto,Vania Elizabeth; Pannell,Anabelle Subject: RE: Form #22090 C-52004 R2 I'm good as long as there's written approval from the Vendor. John B. Strong (JB) Senior Assistant City Attorney 200 Texas St. Fort Worth, TX 76102 (817) 392-7627 John.Strongkfortworthtexas.gov City of Fort Worth— Working together to build a strong community. FORT bRTH. RECIPIENTS- PLEASE CONTACT ME PRIOR TO FORWARDING MESSAGES DESIGNATED AS ATTORNEY-CLIENT COMMUNICATIONS. This e-mail and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to which they are addressed. This communication may contain material protected by the attorney-client privilege. If you are not the intended recipient or the person responsible for delivering the e-mail to the intended recipient,be advised that you have received this e-mail in error and that any use,dissemination, forwarding,printing, or copying of this e-mail is strictly prohibited. If you have received this e-mail in error,please immediately notify John B. Strong at the City of Fort Worth City Attorney's Office (817) 392-7627. From: Soto,Vania Elizabeth Sent: Monday, September 28, 2020 11:09 AM To: Pannell, Anabelle<Anabelle.Pannell @fortworthtexas.gov> Cc: Strong,JB<John.Strong @fortworthtexas.gov> Subject: RE: Form #22090 C-52004 R2 Yes I can do that. I just need JB to respond saying it's okay to change out a document that has already been made public. Vania E. Soto Administrative Assistant City Secretary's Office 817-392-6090 Vania.Sotogfortworthtexas.gov From: Pannell,Anabelle Sent: Monday, September 28, 2020 11:07 AM 1 To: Soto, Vania Elizabeth <Vania.Soto @fortworthtexas.gov> Cc: Strong,JB<John.Strong@fortworthtexas.gov> Subject: FW: Form #22090 C-52004 R2 Hi Vania, This renewal was accidentally processed with the wrong dates.JB instructed that if we got written approval from the vendor,we could replace the dates without rerouting for signature. Could you replace the document in laserfiche with the attached? Let me know if you have any questions or if there are any issues with that.Thanks for your help! Thank you, Anabelle From: Pannell,Anabelle Sent: Monday, September 28, 2020 11:03 AM To: Stephanie Payne<stephanie.Payne @vertigis.com> Cc: Scott Stafford-Veale<scott.stafford-veale@vertigis.com> Subject: RE: Form #22090 C-52004 R2 Thanks, Stephanie! I'll be sure to get a correct copy back to you both ASAP. Thank you, Anabelle From: Stephanie Payne <stephanie.payne@vertigis.com> Sent: Monday, September 28, 2020 11:02 AM To: Pannell, Anabelle<Anabelle.Pannell @fortworthtexas.gov> Cc: Scott Stafford-Veale<scott.stafford-veale@vertigis.com> Subject: RE: Form #22090 C-52004 R2 CAUTION:This email originated from outside of the City of Fort Worth email system. Do not click any links or open attachments unless you recognize the sender and know the content is safe. Hi Anabelle, Thank you for catching that! Yes, please go ahead and replace the first page with the correct dates (October 2, 2020—October 1, 2021). Kind regards, Stephanie Payne I Director of Legal and Commercial Services T: +1 250 3818130 1 stephanie.payne@vertigis.com VertiGIS North America Ltd. 300-1117 Wharf Street, Victoria, B.C. Canada V8W 1T7 I www.vertigis.com An Esri Platinum Business Partner 2