HomeMy WebLinkAboutContract 54534 CSC# 54534
AGREEMENT FOR COMMUNITY BASED PROGRAMS
NEWDAY SERVICES FOR CHILDREN AND FAMILIES
FISCAL YEAR 2021
In consideration of the mutual covenants, promises, and agreements contained herein, THIS
AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a
home rule municipal corporation of the State of Texas,("City")acting by and through Jesus Chapa,
its duly authorized Assistant City Manager, and NEWDAY SERVICES FOR CHILDREN
AND FAMILIES, a Texas non-profit corporation ("Contractor") acting by and through Tommy
Jordan, its duly authorized representative.
RECITALS
WHEREAS, City has determined that Community-Based Programs are necessary to
support crime prevention in City during Fiscal Year 2021 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce
violent crime and gang-related activities through enhanced enforcement activities and crime
prevention programs, (2) to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods, and(3)to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs;and
WHEREAS, Contractor has agreed to operate a Community-Based Program called
FOCUS for Mothers ("Program"), which will support the police department's crime prevention
efforts throughout the community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate FOCUS
for Mothers; and
WHEREAS, City, as consideration for the performance of Contractor has appropriated
monies in the CCPD Budget in the amount of $62,301.50 ("Program Funds") to provide to
Contractor on a reimbursable basis for the operation of the FOCUS for Mothers, subject to and in
accordance with this agreement;
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A—Scope of Work—Cover Sheet, Project Plan &Program Narrative
3. Exhibit B—Budget Narrative Worksheet
4. Exhibit C—Request for Reimbursement(RFR)
5. Exhibit D—Project Plan Status Report
6. Exhibit E—Quarterly Outcomes Report OFFICIAL RECORD
7. Exhibit F—Request for Budget Modification Form
CITY SECRETARY
FT. WORTH, TX
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8. Exhibit G—Corrective Action Plan
9. Exhibit H—Previous Year's Corrective Action Plan (if applicable)
Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term"City"shall include City,and its officers, agents,employees, and representatives.
The term "Contractor" shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term"Party" shall refer to either City or Contractor.
The term"Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform,or cause to be performed,with good faith
and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project
Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor
agrees to expend the Program Funds in accordance with the Budget Narrative Form as described
in Exhibit`B". Program activities shall be reported in accordance with Exhibit"D"- Project Plan
Status Report and quarterly measures shall be reported in accordance with Exhibit"E"- Quarterly
Outcomes Report.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed the total sum of$62,301.50 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support
expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor. The RFR and Project Plan Status Report shall be submitted to City no
later than the 15th day following the end of the month. Submittal of a monthly RFR Project Plan
Status Report and Quarterly Outcomes Report is required even if services are not provided.
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Each monthly RFR should be sequentially numbered and include expense documentation that is
legible,detailed,clear and concise.The submitted RFR shall include monthly and quarterly reports
as applicable. Submissions must be scanned and submitted to the Grants and Program Management
Section of the Fort Worth Police Department. Submissions should be titled "NewDay - RFR
Month" and sent either via email to CPD Grantsgfortworthtexas.gov, or via mail addressed as
such: ATTENTION: Contract Compliance Specialist, Financial Management Division, Bob
Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements
will not be made until after receipt of an acceptable and approved RFR and a monthly Project Plan
Status Report from the Contractor. Additionally, a Quarterly Outcomes Report is required as
described in section 4.2 and must be approved prior to reimbursements. Reimbursements shall be
made within 30 days of receipt of said documents. Incomplete or incorrect submissions shall be
returned to the Contractor for resubmission, restarting the 30-day reimbursement schedule.
2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
2.4 Any modifications of more than five (5) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form(Exhibit"F")must be submitted, and request must be approved by
City, before any money is moved to the line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit "F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not be
moved from a Direct line-item into an Indirect line-item, or vice versa. Modification of Direct and
Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and 2.5.
2.7 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
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2.8 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.9 Budget Adjustments shall be submitted via either email
to CPD_Grants&fortworthtexas.gov or to the Contract Compliance Specialist, Financial
Management Division, Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth,
Texas, 76115.
3. Term
This Agreement shall commence upon October 1, 2020 ("Effective Date"), and shall end
on September 30,2021 ("End Date"). All of Contractor's expenditures under this Agreement must
be completed no later than September 30, 2021. The City reserves the right to withhold the final
Request for Reimbursement until all required documents have been received by the Contractor.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit"A."
4.2 Contractor agrees to provide a monthly Project Plan Status and Quarterly Outcomes Report
to document the performance of the work described in Exhibit"D" and Exhibit"E,"respectively.
The Project Plan Status and Quarterly Outcomes Report shall document the program activity
names, numbers of participants attending, details of the activities, and a description of the goals
achieved in support of the CCPD goals.Quarterly Outcomes Report shall be reported on a quarterly
basis and included in the January, April, July, and October RFR and Project Plan Status Report
submittals.Additionally,the Quarterly Outcomes Report must include descriptions of any realized
successes, and zip code data for unduplicated participants. The monthly Project Plan Status and
Quarterly Outcomes Report shall be submitted to City no later than the 15th day after the end of
each month.
4.3 Contractor agrees that the monthly Request for Reimbursement and Project Plan Status and
Quarterly Outcomes Report will be submitted to City no later than the 15th day after the end of
each month. Should Contractor not be able to meet these requirements in a given month, the
Contractor shall provide written notification prior to the deadline that details the expected date of
submission. If no notification is received before the 15th day, the City may document for future
corrective action. If, by the last day of the same month, Contractor has not submitted the required
reports, City will send a non-compliance letter notifying Contractor's duly authorized
representative of a possible suspension of program funding.
4.4 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a
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Corrective Action Plan for recurring late submissions of an RFR,Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
City. The CAP will contain the identified issue found by the City,how the Contractor will correct
that issue, who the responsible person will be to ensure completion, and a target completion date.
An example of this form is attached as Exhibit"G".
4.5 A representative of the program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty(30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages,including but not limited to actual,consequential,and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
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Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of the
Program. Contractor shall maintain, replace, or repair any item of equipment used in support of
the Program, or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support of
Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use
any and all equipment purchased with Program Funds exclusively in support of the Program.
Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the Grants and Program Management
Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an
itemized description of each piece of equipment, the date each piece of equipment was purchased,
the cost of purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board.All records shall be retained for three(3)years following
the termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City (performed by staff in the
Police Department or the City's Internal Audit Department) or an independent auditor approved
by the City or Board. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have fifteen(15)days to provide City with a written
explanation and any supporting documentation regarding practice or expenditure. If Contractor
fails to resolve or cure the questioned practice or expenditure to the City's satisfaction within the
fifteen(15)day period,City reserves the right to withhold further Program Funds under this and/or
future agreement(s)with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
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misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include,but are not limited to: providing final Project Plan Status
Report and Quarterly Outcomes Report, making final payments, and disposing of the Program
assets as appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s)receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
on request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent,or servant or employee of City. Contractor shall have exclusive control of,and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor.No federal,state,or local income tax,nor any payroll tax of any kind, shall be withheld
or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
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to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors,program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN
THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE
CHAPTER 101), CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND
ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
CONTRACTOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES.
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN
THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE
CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE
CITY, ITS OFFICERS,AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST
ANYAND ALL CLAIMS,LAWSUITS,ACTIONS, COSTS,AND EXPENSES OFANYKIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAYRELATE TO,ARISE OUT OF, OR BE OCCASIONED BY(I) CONTRACTOR'S
BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II)
ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
CONTRACTOR,ITS OFFICERS,AGENTS,ASSOCIATES,EMPLOYEES, CONTRACTORS
(OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OF THISAGREEMENT;EXCEPT THAT THE INDEMNITYPROVIDED
FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM
THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES,
OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT
NEGLIGENCE OF BOTH CONTRACTOR AND CITY,RESPONSIBILITY,IF ANY,SHALL
BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE
STATE OF TEXAS.NOTHING HEREIN SHALL BE CONSTR UED AS A WAIVER OF THE
CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF
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TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest,
in all contracts and subcontracts hereunder.
11.2 No officer, employee,member, or program participant of Contractor shall have a financial
interest, direct or indirect,in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers,members,agents, employees, subcontractors, or program participants to engage
in such discrimination.
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
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STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101),IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF
THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that by execution of this Agreement, the City does not waive or surrender
any of its governmental powers.
15. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property; Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement
16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liability(CGL): Contractor is self-insured in keeping with the terms
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of the Texas Tort Claims Act. Contractor will furnish a Certificate of Self-Insurance in lieu of the
required general liability insurance certificate.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and$100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required
Worker's Compensation insurance certificate.
16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. Ten(10)days'notice shall be acceptable in the event of non-payment
of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102, with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
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paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement,venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations,maintenance or administration of any sectarian or religious facility or activity,nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any
such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)tax-exempt status
during the term of this Agreement.
FY2021 Community Based Programs Agreement Page 12 of 30
Between CFW&NewDay Services for Children and Families
17.12 Contractor is required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be in compliance with Texas Department to Family and Protective
Services standard, the Texas Administrative Code and all other applicable law. Contractors will
be responsible for conducting criminal background screening and for maintain appropriate records,
which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND
HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO
VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S
EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES.
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail,postage prepaid,to the address of the other party
shown below:
CITY: Jesus Chapa, Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
CONTRACTOR: Tommy Jordan, Executive Director
NewDay Services
6816 Camp Bowie Blvd W Ste 112
Fort Worth, TX, 76116
19. Counterparts: Electronically Transmitted Signature
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf) or similar image) shall be deemed to be an original signature hereto.
FY2021 Community Based Programs Agreement Page 13 of 30
Between CFW&NewDay Services for Children and Families
20. Immieration Nationality Act
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice to Contractor,shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
FY2021 Community Based Programs Agreement Page 14 of 30
Between CFW&NewDay Services for Children and Families
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas, to be effective this day of 120
APPROVED AND AGREED FOR CITY APPROVED AND AGREED FOR
OF FORT WORTH NEWDAY SERVICES
�--
Jesus J.Chapa(Sep27,20 10:11CDT) Tommy) (Sep 25,2020 09:44 CDT)
Jesus J. Chapa Tommy Jordan
Assistant City Manager Executive Director
Date: Sep 27, 2020 Date: Sep 25, 2020
APPROVAL RECOMMENDED APPROVED AS TO FORM AND
Edwin Kraus LEGALITY FOR NEWDAY SERVICES
Edwin Kraus(Sep 26,2020 08:53 CDT)
Edwin Kraus
Chief of Police Attorney for NewDay Services
Sep 26 2020
Date: Date: �eF FORr�ao
0 P�°° ° ° d
/�° _
APPROVED AS TO FORM AND ATTEST ° o* d
LEGALITY FOR CITY OF FORT iy 60`1mllolf ppda�rEXA5o4p�
WORTH 'for Ronald P.Gonzales(Sep 28,202010:50 CDT) nnnaa44
Mary J. Kayser
City Secretary
Taylor Paris
Assistant City Attorney Date: Sep 28, 2020
Date: Sep 27, 2020 M&C No. NOT REQUIRED
1295 CERTIFICATION: 2020-660224
Contract Compliance Manager: By signing I
acknowledge that I am the person responsible
for the monitoring and administration of this
contract, including ensuring all performance
and reporting requirements.
Alu&7lt*.
Keith Morris
Contract Compliance Manager
Date: Sep 25, 2020
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FY2021 Community Based Programs Agreement Page 15 of 30
Between CFW&NewDay Services for Children and Families
FY2021 CRIME CONTROL AND PREVENTION DISTRICT
PROPOSAL COVER SHEET
CONTRACTOR: NewDay Services for Children and Families AMOUNT REQUESTED: $62,301.50
PROGRAM/PROJECT TITLE: FOCUS for Mothers
DIRECTOR: Tommy Jordan PHONE NUMBER: (817)926-9499
PHYSICAL ADDRESS: 6816 Camp Bowie Blvd W Ste 112,Fort Worth TX 76116
CONTACT PERSON:Betsy Holland EMAIL ADDRESS: betsy@newdayservices.org
PHONE NUMBER: (817)926-9499 FAX NUMBER: (817)332-1119
PROGRAM PURPOSE STATEMENT: The FOCUS for Mothers(FFM)program increases the safety of children at risk
of abuse/neglect by instilling in mothers key protective factors that help children thrive.
GEOGRAPHICAL AREA/COUNCIL DISTRICT SERVED: Please mark all that apply
Q Specific Zip Code(s)—Specify below: Qx City Wide(ALL) Q Council District 3 Q Council District 4
Council District 2 0 Council District 6 0 Council District 7
Council District 5 0 Council District 8 0 Council District 9
CONTRACTOR STATUS: Z Registered Private Nonprofit(5010) ❑ Registered Public Nonprofit
COOPERATIVE AGREEMENT USE(SECTION 27) Z Yes ❑ No
MARK THE APPLICABLE CCPD GOAL(S)—see"Definitions of Underlined Terms"before making a selection
❑ Reduce violent crime through crime prevention programs
❑ Reduce gang-related activities through crime prevention programs
❑ Increase safety in neighborhoods(see"Direct Neighborhood Project")
❑ Decrease crime in neighborhoods(see"Direct Neighborhood Project")
Z Increase the jsqfLe1y of youth through crime prevention programs,or intervention programs,
❑ Reduce juvenile crime through crime prevention programs or intervention programs.
MARK(IF APPLICABLE) THE CCPD SPECIAL EMPHASIS
Z Program incorporates literacy instruction/skills for children ages 0-9.
MARK THE PRIMARY TARGET POPULATION(S)
❑ Previously Adjudicated ❑ Never Adjudicated ❑ Children of Adjudicated
❑ Adults Z Children Z Parents
CERTIFICATION:
I certify that the information contained in this contract fairly represents the above-named Contractor's operating
plans and budget. I acknowledge that I have read and understand the requirements and will comply with all
applicable rules and regulations relating to the contract process. I certify that I am authorized to sign this form and
to enter into and execute a contract with the City of Fort Worth to provide the services authorized.
NAME: Tommy Jordan TITLE: Executive Director
SIGNATURE: Tommy) (Sep 09:44CDT) DATE: Sep 25,2020
FY2021 Community Based Programs Agreement Page 16 of 30
Between CFW&NewDay Services for Children and Families
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EXHIBIT A- PROGRAM NARRATIVE
PROGRAM ABSTRACT
FOCUS for Mothers (FFM)
Children removed/at of removal from their families for abuse/neglect have experienced Adverse Childhood
Experiences(ACES),which lead to their engagement,in high-risk behaviors including being arrested as a juvenile
and involved in violent crimes. The 10-week, FFM program's focus is to increase the safety of youth in their own
homes. FFM builds key protective factors that enable children to thrive by helping their mothers gain the tools
they need to redirect their lives.
PROBLEM AND CAUSES
1) Programs must address at least one of the following CCPD problem area(s) from the Goal selected on
the cover sheet: violent crime, gang-related activities, safety of residents and/or youth, crime in Fort
Worth neighborhoods, or iuvenile crime. Agencies should consult the specific definitions included in
this packet. Please justify your selection on the cover sheet by
a. Identifying and describing the problem area(s) relevant to your program.
b. Identifying if your contract is for a crime prevention program, intervention program, or a direct
neighborhood proiect.
c. Please describe in detail the causes of those problem area(s) and cite sources.
According to the 2018 DFPS Data Book in Texas, the number of child abuse victims increased to 66,352
in 2018 from 64,657 in 2017nearly 42% of victims under the age of three. The number of children removed
from their biological homes increased by 9.7% and even more alarming was the 25%increase in child fatalities in
2018. Moreover, children entering foster care increased about 5% each year in the past decade.
Adverse Childhood Experiences (ACES)which are defined as stressful or traumatic events that occur early
in life (0-17 years) have shown to determine of health and risky behaviors.) ACES include not only child
maltreatment and parental divorce but also include emotional, physical, and sexual abuse, emotional neglect,
economic hardship, exposure to domestic violence, parental death, parental incarceration, and parental mental
illness, or drug or substance use. ACES have effects that persist into adulthood.2 As an ACE score increases, the
more likely an individual is to experience chronic health conditions,higher levels of suicidal behaviors, substance
use, and risky sexual behaviors. The negative impact/costs can impact social services, healthcare, adult criminal
justice/juvenile justice, education, loss of productivity and increased workforce/business costs.
In Texas,about 60%of children and adolescents experienced at least one ACE and one in four experienced
three or more ACES by age 18. In Tarrant County, children have consistently higher ACE scores than their
counterparts in other Texas counties.3 Furthermore,North Texas has seen an increase in specific ACE items such
as parental drug use and child maltreatment over the past five years.4 Within Tarrant County, families that live
within specific zip codes are at higher risk for ACES. TexProtects identified over half of the zip codes in Fort
Worth at highest risk for child maltreatment,poverty, substance use, and teen birth.5
NewDay Services FFM intervention and early prevention services target these families mitigating the
effects of ACES on mothers impacting the lives and futures of their children. In 2019,with your support,we served
400 mothers across Tarrant County, all of whom were impacted by ACES such as parental divorce or separation,
child maltreatment, or parental risky behaviors, and incarceration, among others.
1. https://www.cdc.gov/violencorevention/pdf/preventingACES-508.pdf
2. Felitti, V. J., Anda, R. F., Nordenberg, D., Williamson, D. F., Spitz, A. M., Edwards, V., & Marks, J. S.
(2019).Relationship of childhood abuse and household dysfunction to many of the leading causes of death
FY2021 Community Based Programs Agreement Page 18 of 30
Between CFW&NewDay Services for Children and Families
Exhibit A
in adults: The Adverse Childhood Experiences (ACE) Study.American Journal of Preventive
Medicine, 56(6), 774-786.
3. https://www.americashealthrankings orgplore/health-of-women-and-hildren/measure/ACES/state/TX
4. https://www.fts.state.tx.us/About_DFPS/Data Book/Child Protective_Investigations/Investigations/T
ypes_of Abuse.asp
5. https://www.tear/www.tearotects.org/map/
PROGRAM ACTIVITIES AND OUTCOMES
2) Describe the direct target population the program/project will directly benefit. How many people?
What definable population group (i.e. age, ethnicity, etc.)? What neighborhood(s)?
The FOCUS for Mothers Program(FFM)is targeted to 450 mothers whose children are at risk of removal
from their care/home to ultimately be placed in substitute care due to child abuse/neglect. Over 1000 of their
children will indirectly benefit from our services. The mothers will be referred from the Child Welfare/Child
Support Courts, Domestic Violence, Criminal Courts/Reentry or Child Protective Services (CPS). The service
area includes all of Fort Worth as referrals come from the Tarrant County Court system and local CPS. The
Demographics: Ethnicity- Caucasian, 50%; African American, 46%; Hispanic, 69%; Asian, 4%; Multi- Racial,
28%; and American Indian, 3%. Education- College, 29.6%; High School, 49%; GED, 12.2%; Middle School,
6%; Elementary School, .3%; Apprentice, .3%; Vocational 2.7%. Income: 56.7%earn $9,999 or less, 29.9%earn
$40,999 or less, and 13.4% earn $40,000+. Focal Children: In 2019, 54% were ages 0-5 years of age and 75%
were 0-9 years of age.
3) Describe how your program/project addresses the causes of the problem area(s) and achieves the goals
of CCPD. Cite relevant sources for evidence-based, evidence informed, or promising practice.
The FFM program helps mothers deal with people and life issues, which threaten their financial and
relational stability. FOCUS communicates to moms the vital role they play in their children's lives and gives them
the parenting skills, communication skills, and life skills necessary to maximize their parental influence- even
amidst difficult life circumstances. Because the class is child-centered, strength-based, interactive, and relevant,
it provokes mothers to reflect upon their desires to be strong, positive influences in their children's lives while
equipping them with tools to grow as a woman and mother.
Curricula methodology: A good, adult education curriculum is relational, highly interactive and highly
relevant. We need to engage them into the learning experience as quickly as possible. We engage them by
facilitating guided, class discussions about issues affecting mothers deeply:
• They've lost control of the direction of their lives;
• There is strain on their children due to co-parenting relationships;
• How their own mothers were and the need to carve their own path;
• The need to understand the roles of a woman/mother and how those roles contribute to the adult
their children will become;
• How to identify their own unique strengths;
• How to connect/communicate with children at various ages.
Conversations around these topics happen readily in a relational and interactive environment because they
are relevant to deeper issues driving mothers. This philosophy is built into the way we structure FOCUS class
experiences.
Evidence-based components:
• Cooperative learning—We utilize this adult learning method"defined as the instructional use of small
groups to promote students working together to maximize their own and each other's learning.
FY2021 Community Based Programs Agreement Page 19 of 30
Between CFW&NewDay Services for Children and Families
Exhibit A
Cooperative learning is characterized by positive interdependence,where students perceive that better
performance by individuals produces better performance by the entire group. It can be formal or
informal, but often involves specific instructor intervention to maximize student interaction and
learning". Retrieved from hqp://cft.vanderbilt.edu/guides-sub-pages/setting_up-and-facilitating-
group-work-using cooperative-learning=groups-effectivelL/.)
• Peer support— Peer support, the "process of giving and receiving encouragement and assistance to
achieve long-term recovery," is not a new concept. Peers "offer emotional support, share knowledge,
teach skills, provide practical assistance, and connect people with resources, opportunities,
communities of support, and other
people."hnps://www.mhanational.ora/sites/default/files/Evidence%20for%2OPeer%2OSgpppq.pdf)
• Strengths-based approach—The strengths-based approach is based on these key principles:
1. Every individual, family, group and community has strengths, and the focus is on these
strengths rather than pathology;
2. The community is a rich source of resources; Interventions are based on client self-
determination;
3. Collaboration is central with the practitioner-client relationship as primary and essential
4. Outreach is employed as a preferred mode of intervention; and all people have the inherent
capacity to learn, grow and change. (Saint-Jacques, M., Turcotte, D., &Pouliot, E. (2009).
• Motivational Interviewing(MI) an evidence-based treatment that addresses ambivalence to change.
MI is a conversational approach designed to help people with the following: Discover their own
interest in considering and/or making a change in their life;
1. Express in their own words their desire for change (i.e., "change-talk");
2. Examine their ambivalence about the change;
3. Plan for and begin the process of change;
4. Elicit and strengthen change-talk;
5. Enhance their confidence in taking action and noticing that even small, incremental
changes are important; and
6. Strengthen their commitment to change. https://www.centerforgbp.case.edw ractices/mi
4) Describe your measurable program activities and how they address the causes you described in Question
#1. Please include a description of measures and how your program will meet these goals.
FOCUS for Mothers (FFM) is a 10-week, 2 hours per week, prevention/early intervention program that
helps promote economic stability, foster responsible parenting, healthy marriage, and co-parenting skills. The
FFM program model applies to a diverse population with self-sufficiency as the goal. During the current COVID-
19 social distancing, we will utilize ZOOM for online class delivery. All our staff will still be involved in all
phases of the program as they are with live classes- from oversight, to engagement efforts, to facilitation, to
volunteer coordination, etc. The FFM classes are pre-recorded, but presented by live facilitators during zoom
class sessions. Facilitators start/stop the recording to facilitate class discussions and activities. All paperwork is
distributed by mail or electronically when possible. We document participation by zoom logins/outs, though
online participation, submitted paperwork and evaluations.
Preventing and mitigating the factors leading to ACES can save a child from trauma and dramatically
increase their chance for healthy cognitive, physical and emotional development and their ability to become
economically secure, well-educated, and productive community members. NewDay's FFM Program is an early
intervention program that fosters resiliency* in these families, their children and the neighborhoods in which they
live. FFM works to provide healthy mother involvement in the lives of their children. *Resiliency is the ability of
a child, family or community to grow in a functional, healthy, adoptive, and integrated way over the passage of
time after facing challenging and stressful situations.
FFM's positive, parenting practices promote a mother's healthy parenting skills and positively change the
FY2021 Community Based Programs Agreement Page 20 of 30
Between CFW&NewDay Services for Children and Families
Exhibit A
child's stressful environment. The four goals follow:
1. Assist mothers in acknowledging their past life experiences that have led them to their current situation
and how to change negative behaviors.
2. Help mothers recognize the strengths they already possess as mothers, recognize and improve parenting
weaknesses.
3.Help mothers understand the valuable part they play in their children's lives and that they are responsible
for creating a safe/healthy home environment.
4.Help mothers develop coping skills to deal with stressors in life--domestic violence,financial problems,
relationship issues, substance abuse, single parent homes and co-parenting.
Since children rely on their parents' responses to make sense of the world, they trigger the development
and strengthening of neural connections in the brain between the regions that control emotion,cognition,language,
and memory. Parents regulate their children's stress. NewDay's FFM Program helps diminish or even reverse
the effects of detrimental parental behaviors. By changing the way these mothers behave toward their children,
mothers can improve the lives, behaviors and attitudes of their children, repairing cognitive/academic/behavioral
dysfunctions into adulthood.
5) Describe your measurable program outcomes and how they affect the problem area(s) described in
Question#1. Please include a description of your evaluation methods.
NewDay will serve 450 unduplicated mothers. Retrospective evaluations are completed in Week 10. The
differences (improvements) represent the mother's evaluation of pre-class knowledge, skills and attitudes versus
post-class knowledge, skills and attitudes. Improvements reflect how much the mother learned based on a five-
point Likert scale. Mothers will show retrospective improvement from pre- versus post-test with a:
NewDay Program outcomes for the FFM program include:
• 80% improvement in ability to control their actions and attitudes instead of trying to control other people
and situations outside their control. Trying to control people and situations, especially in times of crisis
often leads to violence and crime against persons in Fort Worth neighborhoods and/or their own children.
By understanding their personal Circle of Control, they are less likely to try to force people or situations.
Parents who co-parent without fighting reduce toxic stress on their children and the violence in the
neighborhood/home. Mothers learn that they are not victims of their circumstances, but can influence
others for the better by controlling themselves.
• 80% improvement in ability to understand the need to provide positive experiences for their children that
will help their children develop into healthy, independent, self-sufficient, well-rounded adults. Proper
discipline, appropriate expectations and communication skills reduce conflict/violence and toxic stress in
the home. Many mothers relate they grew up in dysfunctional homes, and therefore have no frame of
reference as to what makes a home functional. We discuss how the mothers view their own parents'
behaviors, influence, skills, parenting successes and/or failures. We encourage mothers to embrace the
positive traits of their parents and discard the negative traits. We incorporate the characteristics needed to
help the others create a safe, stable, nurturing home.
• 75% improvement in ability to set healthy coping skills, such as; decision-making, problem solving, and
boundary setting. We stress to mothers how they must improve the way they view themselves since their
self-esteem affects all of their relationships and influences nearly every decision they make. Safe/non-
violent relationships with others in their neighborhoods and with their families (children)are dependent on
mother's having a healthy self-worth. Setting boundaries is directly proportional to how she sees herself.
By learning how to control her attitudes and actions, she can exert positive influence and change situations
without force or manipulation.
• 50% improvement in the ability to understand the effects of physical, emotional, verbal and sexual abuse
on them and their children. Learning to deal with Domestic Violence (DV) and trauma helps the mother
prevent violence in her own life, as well as the lives of her children. Children exposed to DV are more
FY2021 Community Based Programs Agreement Page 21 of 30
Between CFW&NewDay Services for Children and Families
Exhibit A
likely to attempt suicide, abuse drugs and alcohol, run away from home, engage in teenage prostitution,
and commit sexual assault crimes.
• 55% improvement in the ability to respond calmly to conflict between/with other caregivers of their
children in a healthy, cooperative manner for the children's benefit. We only control or own attitude and
actions and can't control people/situations over which we have no control. This impacts safety of residents
and/or youth, and violent crime such as domestic violence.
6) Describe how your program addresses the CCPD special emphasis priority: literacy instruction/skills
specifically for children ages 0-9?
The ability to regulate/reduce the toxic chronic stress of children is enormously helpful in achieving
academic success. Without a stable, responsive early childhood, the transition of kindergarten is
challenging/overwhelming. Chronic stress-related dysfunctions become academic dysfunctions. Students can't
learn to read on time. It is harder for them to concentrate on the words on the page. As they fall behind, they feel
worse about themselves and about school leading to more stress, behavior problems, etc.
FFM informs mothers of the critical role they play in their child's academic success and encourages them
to actively participate in their child's education during the week 8, "Building a Strong Child" class. FFM also
presents a CPS Navigation handout (week 2) and teaches mothers how to incorporate reading into their CPS
Visiting activities when children are in substitute care. Reading/literacy resources are given to mothers based on
age 0-2 years, 2-4 years, 5-7 years, 9-12 years and teenagers.
7) Describe what makes your program unique. Include descriptions of how it compares with similar
programming offered in the area. If applicable, describe how your program/project integrates City of
Fort Worth programming or personnel, improves existing City of Fort Worth projects/programming,
or is directly involved with City of Fort Worth efforts to achieve Annual Report Strategic Goals.
NewDay is the only parenting resource contracted with ACH OCOK for provision of services to mothers
whose children are in foster care. NewDay also serves all neighborhoods and has been working extensively within
the PSN targeted Poly-Stop 6, Seminary and Las Vegas Trail neighborhoods. We address PSN strategies such as
child maltreatment issues,domestic violence and others.NewDay is unique: classes use a strength-based approach,
they are relational, interactive, and relevant, and offer peer support.
8) Describe if this is a new or existing program, including:
a. how long it has been in operation
Since 2013.
b. how it is currently financially sustained
Private foundation, civic, corporate and individual donations.
c. If this is an expansion of an existing program
No
d. Why CCPD Funds are necessary at this time
Today, (3.23.2020) an article was published by Newsweek online, TEXAS HOSPITAL CHILD ABUSE
CASES RISE IN COVID-19 OUTBREAK: 'IT'S HARD TO THINK THAT IT'S JUST COINCIDENTAL'.
Doctors at a Cook Children's Hospital in Fort Worth, Texas, have sounded the alarm over concerns about a rise in
alleged child abuse cases amid the coronavirus outbreak. In the span of one week, doctors at Cook's in Fort Worth
FY2021 Community Based Programs Agreement Page 22 of 30
Between CFW&NewDay Services for Children and Families
Exhibit A
said they saw at least six cases of apparent physical abuse against children, with one of those cases resulting in
death. As more and more people are without work and struggling, the child abuse, neglect and domestic violence
will escalate.
ORGANIZATION
9) Briefly describe your organization. Include how long your organization has served the community and
the nature of your services.
Since 1997, NewDay has worked enhancing children's lives by empowering their parents. NewDay's goal
is to place families on a path to healing-impacting the lives of thousands of children at-risk of being removed
from their parents and/or home each year.
NewDay's current programming includes: Family Services: NewDay programs help families by giving them
tools and training to resolve conflict and coach them towards cooperative parenting: Anger Resolution, Case
Mediation, Co-parenting skills, Individual counseling, and Reconciliation. Healthy Parenting: NewDay works
with Mothers and Fathers to maximize their influence in the lives of their children. Chaplaincy: In 1997,NewDay
was founded by a pastor providing spiritual support and advocacy for parents in crisis at the Family Law Center.
NewDay continues to work providing pastoral care and support to families/children in the: Tarrant County Family
Law Center and Juvenile Justice/Detention Center. Mentor-Navigation: NewDay Mentor-Navigator's serve as a
dedicated point of contact to help mothers/fathers gain confidence through: economic stability, responsible
parenting, healthy relationships, and community connections.
10) Describe how the proposed program fits the mission of your organization.
NewDay's FFM Program exemplifies our mission of impacting children's lives by empowering their moms-
offering them hope and inspiration through practical tools and life coaching. We envision the children of each
parent we serve enjoying the full love, support and cooperation of the parents they know, need and want. The
mothers we serve are broken by family crisis and seek to change their circumstances. We meet them at their point
of need and walk beside them giving them the tools needed to embrace sustainable change.
11) Describe the geographic area your organization and project will serve(i.e.city wide,council district(s),
zip code, neighborhood,census tracts, etc.).
City wide
SUSTAINABILITY
12) Describe and list what other funds have been secured or applied for on behalf of this program. If this
is new programming, include a description of what must happen to implement your program to complete
your project by September 30, 2021.
In 2020, funding is hopefully anticipated (pending) to come from The Moody Foundation $50,000,
Individuals, Christ Chapel Bible Church, In & Out Burger Foundation, CCPD and the Tarrant County Child
Welfare Board. We will continue to seek funding from other private sources, individuals, businesses and
foundations as the year progresses.
13)Describe your plans to sustain this program beyond the CCPD funding period.
In 2018-19, NewDay worked with CPS in Denton to run a FOCUS for Mothers pilot 10-week program that
is currently being reviewed by the state CPS/DFPS in consideration of funding the program in the future. We are
FY2021 Community Based Programs Agreement Page 23 of 30
Between CFW&NewDay Services for Children and Families
Exhibit A
also working to negotiate funding with ACH OCOK to fund our work with biologic mothers whose children are
in foster care. We are concurrently continuing to seek private funding.
14)Has your Contractor obtained funding through the Crime Control and Prevention District previously?
® Yes ❑ No
If so,please fill out the form on page 20.Include any awards received in the previous three cycles(FYI 8,FY19,FY20).
FY2021 Community Based Programs Agreement Page 24 of 30
Between CFW&NewDay Services for Children and Families
Exhibit A
Crime Control and Prevention District
Community Based Programs
Exhibit B-Budget Narrative-NewDay Services for Children and Families
DESCRIPTION/JUSTIFICATION QUANTITY QUANTITYSAS RATE TOTAL
REVENUE
$0.00
A.SALARY
FFM Program Coordinator-The FOCUS for Mothers Program Coordinator will dedicate
75%of their time to the FOCUS for Mothers Program in Tarrant County,approximately 30
hours/week This position is responsible for the day-to-day operations,oversight,client
engagement and delivery of services.The position reports to Director of Programs,and 0.75 FIE $45,000.00 $33,750.00
oversees class facilitators,facilitators'fidelity to the curriculum and collecion/reporting of
data for evaluations.This position supports all Project Plan Activities.
Engagement Specialist-This position will focus 50%oftheir time to Tarrant County
programming,approximately 20 hours/week This position is responsible for engaging
mothers after the referral from CPS/ACH OCOK and placing them in the next appropriate
class cycle,and also responsible for retention of participants and developing an ongong 0.5 FIE $34,000.00 $17,000.00
relationship with mothers—following up if they miss classes.The Engagement Specialist
helps prepare for classes and often facilitates portions o£the class curriculum.This position
supports all Project Plan Activities.
Director of Programs-This position will dedicate approximately 10%of their time,or 4
hours/week toward CCPD tasks.The Director ofPrograms oversees the FOCUS for Mothers
Program,and Program Coordinator.This position is responsible for all reporting,fidelity to 0.1 FIE $69,000.00 $6,900.00
model,staffing,budgeting and Supervision.This position supports all Project Plan
Activities.
B.FRINGE
FFM Program Coordinator Fringe-Includes WC,Life Insurance,FUTA.006 X$7000,
and SUTA first$9000 X.0287.It is based on annual salary and taken out of wages 2X per 0.75 PERCENTAGE $4,058.00 $3,043.50
month.
Engagement Specialist Fringe-WC,Life Insurance,FUTA.006 X$7000,and SUTA fast 0.5 PERCENTAGE $3,216.00 $1,608.00
$9000 X.0287.It is baed on annual salary and taken out of wages 2X per month.
C.TRAVEL
$0.00
D.EQUIPMENT
$0.00
E.SUPPLIES
$0.00
F.CONSULTING/CONTRACTING
$0.00
G.SUB-GRANTS
$0.00
H.00CUPANCY
$0.00
INDIRECT
$0.00
Total Expense
Total Requested
FY2021 Community Based Programs Agreement Page 25 of 30
Between CFW&NewDay Services for Children and Families
Exhibit B
FORT WORTH. Exhibit C
Request for Reimbursement(RFR)
FY 2021
CRIME CONTROL
AND PRF:VF.NTION DISTRICT
By Email: Submit To: Submitting Agency: NewDay Services
cpd_grants@fortworthtexas.gov Contact Name: Betsy Holland
Phone Number: (817)926-9499
Mail. Email: betsy((Dnewdayservices.org
Bob Bolen Public Safety Complex 6816 Camp Bowie Blvd W Ste 112,Fort Worth
Attn:Grants Manager Remit Address: TX 76116
Financial Management Division Invoice Number:
505 West Felix St.
Fort Worth,TX 76115 Month of Request:
DIRECT COSTS(90%Minimum)
A B C D E
Total of Previous This Month's (B+C) (A-D)
Budget Category Budget Amount Reimbursements Total Requested Remaining Balance
Requested Request To-Date Available
A Personnel $ 57,650.00 $ $ 57,650.00
B Fringe Benefits $ 4,651.50 $ $ 4,651.50
C Travel&Training $ $
D Equipment $ - $ -
E Supplies $ $
F Contracts/Consultants $ $
G Sub-Awards $ $
H Occupancy $ $ -
Total Direct Costs is 62 01.50 1$ $ $ $ 62 01.50
INDIRECT COSTS(10%Maximum)
A B C D E
Total of Previous (B+C) (A-D)
Budget Category Budget Amount Reimbursements This Month's Total Requested Remaining Balance
Requested Request To-Date Available
Total InDirect Costs $ $ $
Supporting documents required with monthly requests. Summary:
See Requestfor Reimbursement Instructions for reference Total Budget: $ 62,301.50
Previous Requests: $
This Request: $
Total Requested To-Date $ -
Remaining Funds $ 62,301.50
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purchase Order# Fund Deft ID Account
RFR Approved For Payment
Grant Staff'Signature Date
Finance Received Stamp Placed Below
FY2021 Community Based Programs Agreement Page 26 of 30
Between CFW&NewDay Services for Children and Families
Exhibit C
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Exhibit E
Crime Control and Prevention District
Community Based Programs
Quarterly Outcomes Report
Date:
Agency Name: NewDay Services for Children and Families
Program/Prcject Title: FOCUS for Mothers
Fiscal Period: Reporting Period:
Contact Name: Betsy Holland Email: betsy@newdayservices.org
1. Report outcome measure data and respond to the questions below to provide more detailed
commentary on the implementation of the project.Complete the following questions in a brief
2-3 page narrative format.
Outcome
This
Measure# Description Quarter Cumulative Goal
80%of participants will show overall improvement as o
1.1 demonstrated by pre and post retrospective surveys. 80/o
2. Describe major accomplishments achieved in implementing the project.Highlight specific
aspects of the project contributing to its success.
3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing the
project and how they were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the identified CCPD
goals outlined in the contract?
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed
report materials accurately reflect the status of the aforementioned program/project.
Name: Date:
Title:
FY2021 Community Based Programs Agreement Page 28 of 30
Between CFW&NewDay Services for Children and Families
Exhibit E
Exhibit F:
Crime Control and Prevention District
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2021
Date
Submitting Agency NewDay Services for Children and Families
Contact Name Betsy Holland
Phone Number and Email (817)926-9499;betsy@newdayservices.org
Remit Address 6816 Camp Bowie Blvd W Ste 112,Fort Worth TX 76116
DIRECT COSTS (90% minimum)
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel
B. Fringe Benefits
C. Travel and Training
D. Equipment
E. Supplies
F. Contracts/Consultants
G. Sub-Awards
H. Occupancy
Total Direct Costs
INDIRECT COSTS 10% maximum
Approved Budget Change Requested Revised Budget
Modification Narrative (describe in detail what change is for)
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑ Modification Approved ❑ Modification NOT Approved
FWPD Staff Signature Date
FY2021 Community Based Programs Agreement Page 29 of 30
Between CFW&NewDay Services for Children and Families
Exhibit F
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