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Contract 54549
CSC# 54549 AGREEMENT FOR COMMUNITY BASED PROGRAMS SAFEHAVEN OF TARRANT COUNTY FISCAL YEAR 2021 In consideration of the mutual covenants, promises, and agreements contained herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas("City"),acting by and through Jesus Chapa, its duly authorized Assistant City Manager, and SAFEHAVEN OF TARRANT COUNTY, a Texas non-profit corporation ("Contractor"), acting by and through Kathryn Jacob, its duly authorized representative. RECITALS WHEREAS, City has determined that Community-Based Programs are necessary to support crime prevention in City during Fiscal Year 2021 to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are: (1) to support efforts to reduce violent crime and gang-related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and(3)to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs;and WHEREAS, Contractor has agreed to operate a Community-Based Program called SafeHorizons Mentoring Project ("Program"), which will support the police department's crime prevention efforts throughout the community; and WHEREAS, City desires to enter into an agreement with Contractor to operate SafeHorizons Mentoring Project; and WHEREAS, as consideration for Contractor's performance and operation of the SafeHorizons Mentoring Project, City has appropriated monies in the CCPD Budget in the amount of$45,985.35 ("Program Funds")to provide to Contractor on a reimbursable basis, subject to and in accordance with this agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Contractor 2. Exhibit A—Scope of Work: Cover Sheet, Project Plan, and Program Narrative 3. Exhibit B—Budget Narrative Worksheet 4. Exhibit C—Request for Reimbursement (RFR) 5. Exhibit D—Project Plan Status Report 6. Exhibit E—Quarterly Outcomes Report OFFICIAL RECORD 7. Exhibit F—Request for Budget Modification Form CITY SECRETARY FT.WORTH, TX FY2021 Community Based Programs Agreement Page 1 of 33 Between CFW&SafeHaven of Tarrant County 8. Exhibit G—Corrective Action Plan 9. Exhibit H—Previous Year's Corrective Action Plan (if applicable) Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term"City"shall include City,and its officers, agents,employees, and representatives. The term "Contractor" shall include Contractor, and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term"Party" shall refer to either City or Contractor. The term"Parties" shall refer to both City and Contractor. AGREEMENT 1. Responsibilities of Contractor Contractor covenants and agrees to fully perform,or cause to be performed,with good faith and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit`B". Program activities shall be reported in accordance with Exhibit"D"- Project Plan Status Report and quarterly measures shall be reported in accordance with Exhibit"E"- Quarterly Outcomes Report. 2. Program Funds 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed the total sum of$45,985.35 ("Program Funds"). 2.2 Payment of the Program Funds from City to Contractor shall be made on a cost- reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized officer of the Contractor. The RFR and Project Plan Status Report shall be submitted to City no later than the 15th day following the end of the month. Submittal of a monthly RFR Project Plan Status Report and Quarterly Outcomes Report is required even if services are not provided. FY2021 Community Based Programs Agreement Page 2 of 33 Between CFW&SafeHaven of Tarrant County Each monthly RFR should be sequentially numbered and include expense documentation that is legible,detailed,clear and concise. The submitted RFR shall include monthly and quarterly reports as applicable. Submissions must be scanned and submitted to the Grants and Program Management Section of the Fort Worth Police Department. Submissions should be titled"SafeHaven of Tarrant County -RFR Month"and sent either via email to CPD_Grants@fortworthtexas.gov, or via mail addressed as such: ATTENTION: Contract Compliance Specialist, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly Project Plan Status Report from the Contractor. Additionally, a Quarterly Outcomes Report is required as described in section 4.2 and must be approved prior to reimbursements. Reimbursements shall be made within 30 days of receipt of said documents. Incomplete or incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day reimbursement schedule. 2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.4 Any modifications of more than five (5) percent of any budgeted line-item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form(Exhibit"F")must be submitted,and request must be approved by City, before any money is moved to the line-item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.5 Any modifications to zero line-items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "F") must be completed and approved by City before money is transferred into the new line-item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and 2.5. 2.7 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. FY2021 Community Based Programs Agreement Page 3 of 33 Between CFW&SafeHaven of Tarrant County 2.8 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.9 Budget Adjustments shall be submitted via either email to CPD_Grants&fortworthtexas.gov or to the Contract Compliance Specialist, Financial Management Division, Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth, Texas, 76115. 3. Term This Agreement shall commence upon October 1, 2020 ("Effective Date"), and shall end on September 30,2021 ("End Date"). All of Contractor's expenditures under this Agreement must be completed no later than September 30, 2021. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been received by the Contractor. 4. Program Performance 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit"A." 4.2 Contractor agrees to provide a monthly Project Plan Status and Quarterly Outcomes Report to document the performance of the work described in Exhibit"D" and Exhibit"E,"respectively. The Project Plan Status and Quarterly Outcomes Report shall document the program activity names, numbers of participants attending, details of the activities, and a description of the goals achieved in support of the CCPD goals.Quarterly Outcomes Report shall be reported on a quarterly basis and included in the January, April, July, and October RFR and Project Plan Status Report submittals.Additionally,the Quarterly Outcomes Report must include descriptions of any realized successes, and zip code data for unduplicated participants. The monthly Project Plan Status and Quarterly Outcomes Report shall be submitted to City no later than the 15th day after the end of each month. 4.3 Contractor agrees that the monthly Request for Reimbursement and Project Plan Status and Quarterly Outcomes Report will be submitted to City no later than the 15th day after the end of each month. Should Contractor not be able to meet these requirements in a given month, the Contractor shall provide written notification prior to the deadline that details the expected date of submission. If no notification is received before the 15th day, the City may document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, City will send a non-compliance letter notifying Contractor's duly authorized representative of a possible suspension of program funding. 4.4 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3) consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a FY2021 Community Based Programs Agreement Page 4 of 33 Between CFW&SafeHaven of Tarrant County Corrective Action Plan for recurring late submissions of an RFR,Project Plan Status, or Quarterly Outcomes Report, or for failing to take corrective actions and responding to audit reports by the City. The CAP will contain the identified issue found by the City,how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit"G". 4.5 A representative of the program from the Contractor shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with thirty(30) days' written notice of termination. 5.4 Termination will be effected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages,including but not limited to actual,consequential,and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the FY2021 Community Based Programs Agreement Page 5 of 33 Between CFW&SafeHaven of Tarrant County Agreement. 6. Equipment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. Contractor shall maintain all equipment used in the administration and execution of the Program. Contractor shall maintain, replace, or repair any item of equipment used in support of the Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Grants and Program Management Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours, at the expense of the City or Contractor, with such audit to be performed by an auditor selected by the City or the Board.All records shall be retained for three(3)years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as soon as reasonably practical. Contractor shall have fifteen(15)days to provide City with a written explanation and any supporting documentation regarding practice or expenditure. If Contractor fails to resolve or cure the questioned practice or expenditure to the City's satisfaction within the fifteen(15)day period,City reserves the right to withhold further Program Funds under this and/or future agreement(s)with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or FY2021 Community Based Programs Agreement Page 6 of 33 Between CFW&SafeHaven of Tarrant County misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include,but are not limited to: providing final Project Plan Status Report and Quarterly Outcomes Report, making final payments, and disposing of the Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and work to be performed by Contractor under this Agreement and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD) funding. This information will include, but may not be limited to, the zip-codes of participating individuals of the program(s)receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. 7.7 If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. 7.8 If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent,or servant or employee of City. Contractor shall have exclusive control of,and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members,agents,servants,employees,subcontractors,program participants,licensees,or invitees. The doctrine of respondent superior shall not apply as between City and Contractor, its officers, members,agents,servants,employees,subcontractors,program participants,licensees,or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor.No federal, state,or local income tax,nor any payroll tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect FY2021 Community Based Programs Agreement Page 7 of 33 Between CFW&SafeHaven of Tarrant County to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors,program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS,AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANYAND ALL CLAIMS,LAWSUITS,ACTIONS, COSTS,AND EXPENSES OFANYKIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAYRELATE TO,ARISE OUT OF, OR BE OCCASIONED BY(I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR,ITS OFFICERS,AGENTS,ASSOCIATES,EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THISAGREEMENT;EXCEPT THAT THE INDEMNITYPROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY,RESPONSIBILITY,IF ANY,SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS.NOTHING HEREIN SHALL BE CONSTR UED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF FY2021 Community Based Programs Agreement Page 8 of 33 Between CFW&SafeHaven of Tarrant County TEXAS. Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. This section shall survive the expiration or termination of this Agreement. 10. Non-Assignment No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee,member, or program participant of Contractor shall have a financial interest, direct or indirect,in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers,members,agents, employees, subcontractors, or program participants to engage in such discrimination. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE FY2021 Community Based Programs Agreement Page 9 of 33 Between CFW&SafeHaven of Tarrant County STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101),IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. This section shall survive the expiration or termination of this Agreement. 13. Compliance 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers It is understood that be execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunity If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property: Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 16. Insurance Requirement 16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: (a) Commercial General Liability(CGL): Contractor is self-insured in keeping with the terms FY2021 Community Based Programs Agreement Page 10 of 33 Between CFW&SafeHaven of Tarrant County of the Texas Tort Claims Act. Contractor will furnish a Certificate of Self-Insurance in lieu of the required general liability insurance certificate. (b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and$100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. 16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. Ten(10)days'notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, FY2021 Community Based Programs Agreement Page 11 of 33 Between CFW&SafeHaven of Tarrant County paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement,venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations,maintenance or administration of any sectarian or religious facility or activity,nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)tax-exempt status during the term of this Agreement. 17.12 Contractors are required to conduct criminal background screenings for all volunteers or FY2021 Community Based Programs Agreement Page 12 of 33 Between CFW&SafeHaven of Tarrant County employees who will be working with children under the proposed program. All criminal background checks shall be in compliance with Texas Department to Family and Protective Services standard, the Texas Administrative Code and all other applicable law. Contractors will be responsible for conducting criminal background screening and for maintain appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 18. Notice Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand- delivery or via U.S. Postal Service certified mail,postage prepaid,to the address of the other party shown below: CITY: Jesus Chapa, Assistant City Manager City Manager's Office City of Fort Worth 200 Texas Street Fort Worth, TX 76102 Copies To: Contract Compliance Specialist Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 200 Texas Street Fort Worth, TX 76102 CONTRACTOR: SafeHaven of Tarrant County Kathryn Jacob, Chief Executive Officer 1010 N. Center St. Arlington, TX, 76011 19. Counterparts: Electronically Transmitted Signature This Agreement, as well as any associated documents to this Agreement, including RFR's and Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. FY2021 Community Based Programs Agreement Page 13 of 33 Between CFW&SafeHaven of Tarrant County 20. Immigration Nationality Act Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice to Contractor,shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE FOLLOWS] FY2021 Community Based Programs Agreement Page 14 of 33 Between CFW&SafeHaven of Tarrant County IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas, to be effective this day of 120 APPROVED AND AGREED FOR CITY APPROVED AND AGREED FOR OF FORT WORTH SAFEHAVEN OF TARRANT COUNTY Tesus T. Cha'PA Jesus J.Chapa(Sep 28,202010:31 CDT) Kathryn Ruth ob(Sep 25,202010:43 Jesus J. Chapa Kathryn Jacob Assistant City Manager Chief Executive Officer Date: Sep 28, 2020 Date: Sep 25, 2020 APPROVAL RECOMMENDED APPROVED AS TO FORM AND MW4't' LEGALITY FOR SAFEHAVEN OF Edwin Kraus(Sep 26,202008:50 CDT) TAR RANT COUNTY Edwin Kraus Chief of Police Date: Sep 26, 2020 Attorney for SafeHaven of Tarrant County Date: 4-41RIT Q a�FOR QO �O APPROVED AS TO FORM AND 4�a°o LEGALITY FOR CITY OF FORT ATTEST pro 09=0 WORTH i 1 'for Ronald P.Gonzales(Sep 28,202011:21 CDC adpn nE4p5aap Mary J. Kayser Jessika Williams City Secretary Assistant City Attorney Sep 28, 2020 Date: Date: Sep 28, 2020 M&C No. NOT REQUIRED 1295 CERTIFICATION: 2020-659331 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. A"ZI&711�— Keith Morris Contract Compliance Manager Date: Sep 25, 2020 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX FY2021 Community Based Programs Agreement Page 15 of 33 Between CFW&SafeHaven of Tarrant County FY2021 CRIME CONTROL AND PREVENTION DISTRICT PROPOSAL COVER SHEET CONTRACTOR: SafeHaven of Tarrant County AMOUNT REQUESTED: $45,985.35 PROGRAM/PROJECT TITLE: SafeHorizons Mentoring Project DIRECTOR: Kathryn Jacob PHONE NUMBER: (682)318-1830 PHYSICAL ADDRESS: 1010 N.Center Street,Arlington,TX 76011 CONTACT PERSON:Stephanie Storey EMAIL ADDRESS: sstorey@safehaventc.org PHONE NUMBER: (682)318-1832 FAX NUMBER: (817)510-0230 PROGRAM PURPOSE STATEMENT: To mentor children/youth who accompany their mothers into SafeHaven's domestic violence shelter,thus reducing their risk of becoming victims/perpetrators of future violence. GEOGRAPHICAL AREA/COUNCIL DISTRICT SERVED: Please mark all that apply Specific Zip Code s —Specify below: (S)City Wide ALL Council District 3 0 Council District 4 Q Council District 2 Q Council District 6 Q Council District 7 Q Council District 5 Q Council District 8 Q Council District 9 CONTRACTOR STATUS: ® Registered Private Nonprofit(5010) ❑ Registered Public Nonprofit COOPERATIVE AGREEMENT USE(SECTION 27) ® Yes ❑ No MARK THE APPLICABLE CCPD GOAL(S)—see"Definitions of Underlined Terms"before making a selection ❑ Reduce violent crime through crime prevention programs ❑ Reduce gang-related activities through crime prevention programs ❑ Increase safety in neighborhoods(see"Direct Neighborhood Project") ❑ Decrease crime in neighborhoods(see"Direct Neighborhood Project") ® Increase the jsqfLe1y of youth through crime prevention programs or intervention programs ❑ Reduce juvenile crime through crime prevention programs or intervention programs. MARK(IF APPLICABLE) THE CCPD SPECIAL EMPHASIS ® Program incorporates literacy instruction/skills for children ages 0-9. MARK THE PRIMARY TARGET POPULATION(S) ❑ Previously Adjudicated ❑ Never Adjudicated ❑ Children of Adjudicated ❑ Adults X Children ❑ Parents CERTIFICATION: I certify that the information contained in this contract fairly represents the above-named Contractor's operating plans and budget. I acknowledge that I have read and understand the requirements and will comply with all applicable rules and regulations relating to the contract process. I certify that I am authorized to sign this form and to enter into and execute a contract with the City of Fort Worth to provide the services authorized. NAME: KathM Jacob TITLE: Chief Executive Officer SIGNATURE• Kathryn Ruth ob(Sep 25,202010:43 DATE: Sep 25, 2020 FY2021 Community Based Programs Agreement Page 16 of 33 Between CFW&SafeHaven of Tarrant County Exhibit A y a a spy o U d � O � p cdas — U 0 W 4-4 U O z •o - o x cHO QI O bA to — �^.. �' cd10 -d Y ✓, P" Q� O sp. cH m 64 Cd En FF�I cc y p p U 0 p � p 'S syy syiyy — }0}�� �bo (D oA '0 'd O rn y F+j OOA ti y Oq O U M y O O V C ea b cd o U o 'b ^d cc O i O N p O O C.) i � M O C p o as > v Cd Cq y it O O 4i v� U O co �+ O D O �rl 'y 00 �cd' O F i bO H b rn 'Yi � Q o P. :a bU o m cd cd ° M p d C�d1 CNN N -dy cd O U U O Lyy cd 7-1 O U v y ' 0 U U U Cd cd 4. C W m 44 M cd a y v Z " O Oi", O O V O � 3 a ... a� q s., 4� 0 U U W CG W ci p �' 6� U a S V _U y 0 y O 0 sU� SUi y p0 1.0 1.0yO� IN 0P-� P-� cad O sUi ƒ � k d � u @ u o Q C ° � / 2C'4 0 § \ con k p . « \ �� r. to 2 \ § .S CD / J � k k k d k d § o § o 2 b 2 b 0 0 R ƒ % to o o d k § 10) k k 5 m .e c ƒ N k •e J 2 ( 2 20 ° 4 ® � k k / k ? � ( / 4 � ¢ } � k § ƒ � �� ° � � cd V ,u § ® \ § A® @ 2 ° ° 0 % § S ƒ / ° � ° ƒ ƒ\ © ^ cd � k � � o ƒ *q '2 § 2 2 K 2 § cn u •- § 4 — 2 b ' © K J u 0 S 0 2 K t � § 2 § + u ± § « . / K &2 k ( 2 R % 2 « o § ° k 5 u § k u % u \ 4 + @ u 2 .o � •� E § / § 2 § © I k 2 ' \ — R § n K r / 2 J R 2 § & M ] � �� u u ._ •§ t u � u � % .S � � 2 ± A & § § 2 ' m $ � k2 / b2 0 t4 @ % ¥ 2 \ g q 2 2 con q 2 2 & � 'D =0 E ow » * @ �: kKSk EXHIBIT A: PROGRAM NARRATIVE PROGRAM ABSTRACT The SafeHorizons Mentoring Program is a crime prevention program serving children ages 5-17 who accompany their mothers into service at SafeHaven's Fort Worth emergency shelter for victims of domestic violence. Through Youth Mentors serving as positive role models, tutors, and confidants, the program addresses the psychological, social, and educational needs of these children whose family histories increase their risk of becoming victims or perpetrators of violence, especially domestic violence. PROBLEM AND CAUSES 1) Programs must address at least one of the following CCPD problem area(s) from the Goal selected on the cover sheet: violent crime, gang-related activities, safety of residents and/or youth, crime in Fort Worth neighborhoods, or iuvenile crime. Agencies should consult the specific definitions included in this packet. Please justify your selection on the cover sheet by a. Identifying and describing the problem area(s) relevant to your program. b. Identifying if your contract is for a crime prevention program, intervention program, or a direct neighborhood proiect. c. Please describe in detail the causes of those problem area(s) and cite sources. The SafeHorizons Mentoring Program is a developmental crime prevention program proposed for operation within SafeHaven of Tarrant County's Fort Worth emergency shelter. The shelter serves adult victims of domestic violence and the children who accompany them into services. The SafeHorizons program will offer support and mentoring for children (ages 5-17) while they reside in emergency shelter. Thus, the program will address the safety of youth with risk factors related to their experiences with parental conflict, disrupted families, and negatively impacted school achievement. The children who accompany their mothers into SafeHaven's domestic violence shelters have often lived much of their lives with no sense of safety because of their adverse childhood experiences (ACEs). ACEs are potentially traumatic events that occur in childhood(ages 0-17 years). They are linked to chronic health problems, and can negatively impact education and job opportunities as children age. Experiencing violence or abuse and witnessing violence in the home or community are among those ACES that undermine a child's sense of safety, stability, and bonding. Toxic stress from ACEs can change brain development and affect things such as attention, decision-making, learning, and response to stress. Children growing up with toxic stress may have difficulty forming healthy and stable relationships (1). Research published in the Journal of Injury and Violence Research supports this conclusion, reporting that children who experience trauma through exposure to domestic violence exhibit higher rates of cognitive, psychological, and emotional challenges and lower rates of social competence (2)• Domestic (family)violence is a pattern of abusive behavior characterized by the intent to gain or maintain power and control over an intimate/dating partner or other family members. Incidents of such violence are not isolated issues that just suddenly appear. Most often it is a family dynamic that plays out and escalates over time. For children and youth, such violence often manifests in their relationships because it is what they have seen modeled at home. Multiple studies have found that the single best predictor of children becoming either perpetrators or victims of domestic/dating violence is whether or not they grow up in a home where there is domestic violence (3). Young victims of DV need significant interventions to learn to recognize the warning signs and dangers of abuse and how to seek help.Potential perpetrators also need exposure to prevention efforts that change their norms and give them tools to foster healthy relationships. Nearly half of adult sex offenders report committing their first sexual assault offenses prior to the age of 18 (4). The CDC reports that 71% of female victims first experienced sexual violence,physical violence or stalking by an intimate partner before age 25, with an estimated 23%having first experienced this before age 18 (5). According to the Texas DPS, across Texas in 2018,the age group with the FY2021 Community Based Programs Agreement Page 19 of 33 Between CFW&SafeHaven of Tarrant County Exhibit A most sexual assault victims was 10-14 years. The age group with the most sexual assault perpetrators was 15-19 years (6). The SafeHorizons Mentoring Program addresses the safety of youth who have experienced domestic violence as direct victims and witnesses. The program addresses the disconnects these youth experience regarding recognition and development of healthy relationships, social competence, accessing helpful resources, and educational achievement. 1. "Preventing Adverse Childhood Experiences." Centers for Disease Control, https://www.cdc.gov/violenceprevention/childabuseandneglect/aces/fastfact.httnl. Accessed March 16, 2020. 2. Howell,K.,Barnes, S., Miller, L., and Graham-Bermann, S. (2016). Development variations in the impact of intimate partner violence exposure during childhood. Journal of inquiry and violence research. 8:1. 3. UNICEF. "Behind Closed Doors: The Impact of Domestic Violence on Children." https://www.unicef.org/media/files/BehindClosedDoors.pdf. Accessed March 16, 2020. 4. Ron Snipe,et Al,"Recidivism in Young Adulthood,Adolescent Sexual Offenders Grown up,"25 Criminal Justice and Behavior, 109, 117, (1998). 5. Centers for Disease Control and Prevention, "Prevalence and Characteristics of Sexual Violence, Stalking, and Intimate Partner Violence Victimization National Intimate Partner and Sexual Violence Survey", United States, 2011. 6. Texas Department of Public Safety. "Crime in Texas 2018." 2019. Austin, TX: Uniform Crime Report Bureau; 2019. PROGRAM ACTIVITIES AND OUTCOMES 2) Describe the direct target population the program/project will directly benefit. How many people? What definable population group (i.e. age, ethnicity, etc.)? What neighborhood(s)? The SafeHorizons Mentoring Program will serve children and youth ages 5-17 who have accompanied their mothers into SafeHaven's Fort Worth emergency shelter for victims of domestic violence. In FY 20-21, the program is projected to serve 400 children residing in the Fort Worth shelter. 3) Describe how your program/project addresses the causes of the problem area(s) and achieves the goals of CCPD. Cite relevant sources for evidence-based, evidence informed, or promising practice. The SafeHorizons Mentoring Program addresses the CCPD goal to increase the safety of youth by offering a crime prevention program that will utilize mentoring and Trust-Based Relational Intervention® to reduce participants' odds of becoming perpetrators or victims of future violence. Mentoring is a particularly effective tool in preventing at-risk youth from engaging in violent behavior because it simultaneously tackles multiple factors that lead them to violence in three important ways: reducing the impact of risky behavior, enhancing protective factors that promote positive development, and providing access to external supports. Mentors can play a critical role in reducing a young person's tendency toward engaging in risky or violent behavior, while also mitigating the effects of exposure to such behavior. Such is the case for SafeHorizons youth mentors who will engage daily with children/youth who have been living in violent homes. Mentors play a crucial role in enhancing the quality of protective factors—academic achievement, connectedness to family or non-familial adults,involvement in social activities—that help prevent youth from engaging in violent behavior. Mentors can work with youth to find constructive and non-violent ways to deal with stress, resolve conflict, develop self-confidence, and problem solve (1). SafeHorizons Mentoring Program staff employs Trust-Based Relational Intervention® (TBRIV) in their interactions with the children/youth in the Fort Worth Shelter. TBRIO is an attachment-based, trauma-informed intervention that is designed to meet the complex needs of vulnerable children. This model uses empowering FY2021 Community Based Programs Agreement Page 20 of 33 Between CFW&SafeHaven of Tarrant County Exhibit A principles to address physical needs, connecting principles for attachment needs, and correcting principles to disarm fear-based behaviors. This intervention is based on years of attachment, sensory processing, and neuroscience research,but the center of TBRI®is connection. TBRI®is designed for children from"hard places" such as abuse, neglect, and/or trauma. Because of their experiences, it is extremely difficult for children coming from abusive homes to identify and trust any loving adults in their lives, which affects their behavior. TBRI® gives practical tools to parents, caregivers,teachers, and others who work with children so they can see the"whole child" and help that child reach his/her highest potential. TBRI®is now being widely used in treatment facilities, group homes, schools, camps, and shelters (2). At SafeHaven of Tarrant County, it is utilized in all programming for children, including case management, mentoring, counseling, and support groups. 1. "Mentoring: An Investment in Reducing Youth Violence." Mentoring.org. https://www.mentoring.org/new-site/wp-content/uploads/2015/12/Youth-Violence-Report-Online.pdf. Accessed March 13, 2020. 2. "Trust-Based Relational Intervention®." Karen Purvis Institute of Child Development, TCU College of Science and Engineering, https://child.teu.edu/about-us/research/#sthash.vyH8vtur.y8pO4Q8D.dpbs. Accessed March 13, 2020. 4) Describe your measurable program activities and how they address the causes you described in Question #1. Please include a description of measures and how your program will meet these goals. The SafeHorizons Mentoring Program's measurable activities (in conjunction with the attached Program Plan) are: • Activity 1.1.1 - Youth mentors will lead 135 support groups reaching 400 children/ youth ages 5-17. Sessions will cover topics including types of abuse and healthy vs. unhealthy relationships. • Activity 1.2.1 — Youth mentors will lead 135 support groups reaching 400 children/ youth ages 5-17. Sessions will cover topics including safety planning, skills for safe social interactions, and options for non- violent conflict resolution. • Activity 1.2.2 - Youth mentors will conduct 45 weekly life skills classes reaching 150 youth between the ages of 12 and 17. (This activity will help improve teens' safety by teaching them how to navigate and access community resources and develop support networks.) • Activity 1.3.1 -Youth mentors will offer afterschool tutoring services for one hour each weekday(Monday- Thursday) during the school term,providing homework assistance to 150 children/youth ages 5-17. SafeHorizons Mentoring Program services will be available to all children and youth ages 5-17 who accompany their mothers into SafeHaven's shelter for victims of domestic violence.Youth mentors will document children/youth's participation in groups, classes, tutoring, and other mentoring program activities using the agency's client database. Documentation is reviewed by the director of children's services, the vice-president of residential services, and SafeHaven's grant compliance staff. Reports generated from this database enable the agency to complete required reports on program performance. 5) Describe your measurable program outcomes and how they affect the problem area(s) described in Question#1. Please include a description of your evaluation methods. Domestic violence is a pattern of behavior based on the abuser's need for power and control. Children and youth who see such behavior modeled by the adults in their lives generally have no way to know that such relationships are not healthy or that there are alternative ways to live and interrelate with other people. As a result, children and youth who have grown up in abusive homes often become victims or abusers in unhealthy relationships themselves. The SafeHorizons Mentoring Program will teach children in domestic violence shelters how to identify abuse, recognize unhealthy behaviors, seek assistance from community resources, and engage in healthy communication and conflict resolution.The knowledge and skills gained through this program will provide FY2021 Community Based Programs Agreement Between CFW&SafeHaven of Tarrant County Page 21 of 33 Exhibit A these children with information and options they did not know existed before. The program outcomes will help them avoid becoming victims or perpetrators, thus breaking the cycle of violence and the homelessness that accompanies it. Outcome 1: 75% of school-aged children who participate in the program two weeks or longer will have an awareness of the different types of abuse. (This outcome and its related support group activity will help improve children's safety by supporting the anti-violence and anti-victim mindsets that can help them avoid becoming future perpetrators/victims of violence.) Outcome 2: 75%of school-aged children who participate in the program two weeks or longer have a sense of safety. (This outcome and its related activities will help children/youth develop basic safety skills and social competencies they may lack due to the trauma previously experienced at home.) Outcome 3: 60% of school-age children who participate in the program will receive tutoring services. (Mentor-led tutoring will improve children's safety by helping them overcome the cognitive and educational challenges created by adverse childhood experiences.) Program effectiveness is evaluated using two surveys. The first is the Safety Abuse Survey administered to school-age children to gauge their awareness of the different types of abuse. The instrument includes questions such as: "Can you tell me what abuse is?", "Who can help you if you are hurt or in trouble?", and"Can you name one person outside of the shelter you can talk to and trust?" These surveys are administered by the children's case managers after each participant's second week in the program. For those children who are too young or do not have the capability to provide written responses, the case managers ask the survey questions and then record the responses provided by the children. Survey responses provide data about children's knowledge of topics covered in SafeHorizons support groups and life skills classes. The second evaluation tool utilized in the SafeHorizons program is a parent satisfaction survey that is administered to each participant's parent as she prepares for discharge from the shelter. The survey asks questions such as: "Do you feel your children's safety increased due to SafeHaven services?" and"Did your child(ren) gain valuable information through support groups provided by SafeHaven?" Responses to these surveys enable SafeHaven's director of children's services,vice-president of residential services, and chief operating officer to evaluate the effectiveness of the SafeHorizons Mentoring Program, determine how the program can be improved, and provide required performance data to the City of Fort Worth. 6) Describe how your program addresses the CCPD special emphasis priority: literacy instruction/skills specifically for children ages 0-9? The SafeHorizons Mentoring Program involves multiple activities that address literacy for all program participants, including those 5-9 years old. These activities are designed to help the children in shelter maintain and enhance their reading and writing skills as they are learning life skills, coping skills, and the skills to identify healthy (vs unhealthy) relationships. Families entering SafeHaven's shelter receive a family reading pack. It includes age-appropriate reading materials for each family member and journals or notebooks for each child. Through the SafeHorizons Mentoring program, youth mentors and volunteers will provide tutoring and lead fun activities that reinforce reading such as the Sequence Letters board game, which helps school-age children with letter sounds. A foundation element of the SafeHorizons Mentoring Program is a lending library located inside the shelter. It makes available a wide range of books,magazines, comics, and articles appropriate for children and youth of all ages and their adult mothers. The young people living in shelter are encouraged to read for at least 30 minutes each day, and the shelter currently has an inventory of materials. Through the SafeHorizons program, the youth mentor will help develop a formal system for this lending library, so shelter residents can check items out from the library FY2021 Community Based Programs Agreement Page 22 of 33 Between CFW&SafeHaven of Tarrant County Exhibit A as often as they desire. Incentives will be offered each time children return a checked item and take out another one. Reading corners are strategically located throughout the shelter to encourage reading and joumaling. The mothers living in shelter also have access to the reading materials, and they are encouraged to spend time reading to their children, especially those who are of age for pre-school and elementary school. The SafeHorizons mentors will also work with the young people in shelter to maintain and develop writing skills. In addition to tutoring them regarding any daily homework from school, they will facilitate essay contests on a seasonal basis. The contest will include topics such as: black history, women's history, Independence Day, why school is important, or goals for when the kids grow up. Participating children/youth will be able to check out a book or research a topic online to help them right a one-page essay about what they learned from their reading. Details of how the contest will be judged and what any prizes or incentives will be are still being developed, but they will be in place by the start of the grant term. 7) Describe what makes your program unique. Include descriptions of how it compares with similar programming offered in the area. If applicable, describe how your program/project integrates City of Fort Worth programming or personnel, improves existing City of Fort Worth projects/programming, or is directly involved with City of Fort Worth efforts to achieve Annual Report Strategic Goals. SafeHaven of Tarrant County is the only domestic violence service agency in Tarrant County that is designated as a family violence center by the State of Texas Health and Human Services Commission and Section 51.005(b)(3)of the Human Resources Code.While there are other agencies that serve victims of domestic violence in the community, SafeHaven operates the only emergency shelters exclusively for that population in Tarrant County. The agency provides comprehensive services including a crisis hotline, emergency shelter, a variety of supportive services for adults and children, and a housing program. All services are provided at no charge to the client. The SafeHorizons Mentoring Program operates within this context, and provides services specifically designed to meet the needs of children and youth who have been impacted by domestic violence, including the homelessness that resulted from fleeing that violence. The SafeHorizons Mentoring Project addresses the Fort Worth City Council's goal to provide services and housing for those who are homeless or at risk of homelessness (including those fleeing from domestic violence). The City Council's adopted 2018-2022 Consolidated Plan includes a goal to provide homeless services, including "overnight shelter" to homeless persons. The U.S. Department of Housing and Urban Development considers individuals and families who have sought shelter to escape domestic violence to be homeless. SafeHaven has a strong working relationship with the City of Fort Worth, and multiple aspects of the operations and services at the agency's Fort Worth shelter are supported through the City's Emergency Solutions Grant (ESG)program. CCPD funding for SafeHorizons would enhance the services supported through ESG by providing targeted prevention programming for children and youth in the Fort Worth shelter. Programming that is designed to help them break the cycle of violence and homelessness already impacting their families. 8) Describe if this is a new or existing program, including: a. How long it has been in operation, b. How it is currently financially sustained, and c. Why CCPD funds are necessary at this time. The SafeHorizons Mentoring Project would be new for SafeHaven's Fort Worth shelter, but it would essentially duplicate a program currently offered at SafeHaven's shelter in Arlington. The mentoring program has been in operation at the Arlington shelter since 2010, primarily thanks to private foundation and public grant funding. Those awards, however, cannot fund programs in the Fort Worth facility at this time. The SafeHorizons Mentoring Project would enable SafeHaven of Tarrant County to begin formally providing these same services to children and youth who are residing in the agency's Fort Worth shelter as well, ensuring that all of the families SafeHaven serves have access to this important programming. FY2021 Community Based Programs Agreement Between CFW&SafeHaven of Tarrant County Page 23 of 33 Exhibit A ORGANIZATION 9) Briefly describe your organization. Include how long your organization has served the community and the nature of your services. SafeHaven of Tarrant County(SHTC) is Tarrant County's largest and most comprehensive domestic violence (DV) service agency, and it has been providing services to DV victims and their children for more than 43 years. SHTC offers wrap-around, comprehensive services, including: a 24-hour crisis hotline, emergency shelter, intensive case management, counseling and support groups for adults and children, legal assistance, children's programming, and supportive housing. SHTC operates the only emergency shelters in Tarrant County that specifically and exclusively serve victims of domestic violence and the children who accompany them into shelter. The agency also operates two non-residential Resource Centers in Tarrant County, one of which is located in Fort Worth at the Tarrant Regional Family Justice Center at One Safe Place. 10) Describe how the proposed program fits the mission of your organization. SafeHaven of Tarrant County's mission is to end domestic violence through safety, support, prevention and social change. The proposed SafeHorizons Mentoring Program is designed to create a safe place for children and youth who have experienced domestic violence. Then, within that space, SafeHaven will provide supportive programs and services that reduce the likelihood these children/youth will become victims or perpetrators of future violence. The SafeHorizons program will give children residing in SafeHaven's emergency shelter the opportunity to engage with youth mentors, who will help them: • Develop and implement safety plans • Enhance literacy and improve academic achievement • Recognize and identify healthy vs unhealthy relationships and interactions • Know what community resources are available to help them avoid future victimization or perpetration of violence. With help of youth mentors,the children living in emergency shelter can come to feel safe, learn to recognize abusive (versus healthy) relationships and communication, increase their literacy and academic confidence, and learn what community resources are available to support them. With this knowledge and these skills, these children have the chance to leave shelter better prepared to break the cycle of violence that led their families into homelessness and the need for emergency shelter. 11) Describe the geographic area your organization and project will serve(i.e.city wide,council district(s), zip code, neighborhood,census tracts, etc.). SafeHaven of Tarrant County serves all of Tarrant County, but the proposed project is explicitly for families residing in the agency's Fort Worth shelter. Due to safety concerns for the domestic violence victims receiving services in the shelter, the location of the shelter is kept confidential, but the facility is located in Fort Worth's corporate limits. SUSTAINABILITY 12) Describe and list what other funds have been secured or applied for on behalf of this program. If this is new programming, include a description of what must happen to implement your program to complete your project by September 30, 2021. This is the first funding SafeHaven has sought to provide mentoring programming at the Fort Worth shelter. Funding for the proposed program would support the personnel costs for two existing part time positions and a FY2021 Community Based Programs Agreement Between CFW&SafeHaven of Tarrant County Page 24 of 33 Exhibit A portion of the personnel costs for the program director. CCPD funding will enable the agency to use these resources to replicate the mentoring program currently offered at the agency's other shelter. All other resources needed for the proposed program are already available within the Fort Worth shelter. 13)Describe your plans to sustain this program beyond the CCPD funding period. SafeHaven of Tarrant County is committed to sustaining the services provided in the SafeHorizons program through a diverse portfolio of funds from private individuals, foundations, corporations, and governmental sources. Ideally, with CCPD funding to implement the SafeHorizons Mentoring Program at the Fort Worth shelter, SafeHaven will be able to establish a successful program that will appeal to private donors and foundations seeking to support programming for children and youth. SafeHaven has a full-time development department that is charged with maintaining a solid funding structure for the agency, supporting the annual budget, and preparing long-term projects such as planned giving and endowment programs. The agency has two full-time grant writers charged with responding to funding opportunities from private foundations and local, state, and federal government agencies. All of these resources will be maximized to sustain the SafeHorizons project once it is established. 14)Has your Contractor obtained funding through the Crime Control and Prevention District previously? ® Yes ❑ No If so,please fill out the form on page 20.Include any awards received in the previous three cycles(FYI 8,FY19, and FY20). FY2021 Community Based Programs Agreement Between CFW&SafeHaven of Tarrant County Page 25 of 33 Exhibit A b b M V V r M e O O O a 04 O O O •�" .d on ca 0 o s 4 U U a d � N ci C� fi9 O It 0*1 N O M ���r+ O N 00 G w 000 CN1 O it w o fA ocd U s. a b d b d a 00 6q a Qn ^d 43 1. W W �z o � v� U b O chi O 48 o o o b cd > 0 = � � � y •0 y O R O y y b p co Cd 00 y �to U O cd Nas am' Cd �+ U " 5q U Y � H 1.0 rA pq to rn a� y O w p p ; ccd U r OM v o " p Y 'm Y 9 U 0 0 p p o sue, Crime Control and Prevention District Partners with a Shared Mission Exhibit B-Budget Narrative(SafeHaven of Tarrant County) DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL MEASURE REVENUE $0.00 - Total A.SALARY PT Youth Mentor#1-This position will facilitate support groups for children/youth;develop &facilitate life skills classes for youth;and provide tutoring for children/youth ages 5-17.This 1300.00 Hours $14.00 $18,200.00 position is involved in ALL project activities. PT Youth Mentor#2-This position will facilitate support groups for children/youth;develop &facilitate life skills classes for youth;and provide tutoring for children/youth ages 5-17.This 1300.00 Hours $14.00 $18,200.00 position is involved in ALL project activities. Director of Children Services-(10%of time) This position will supervise Youth Mentors and review program data being provided.This position oversees all project activities for required reports to funder.Estimate director devoting an average of 4 hours per week(208 hrs 0.10 Percent $55,000.00 $5,500.00 annually)to these duties for SafeHorizons project. B.FRINGE PT Youth Mentor#1-Includes 7.65%FICA.This position is involved in ALL project 7.65% Percent $18,200.00 $1,392.30 activities. PT Youth Mentor#2-Includes 7.65%FICA.This position is involved in ALL project 7.65% Percent $18,200.00 $1,392.30 activities. Director of Children Services-(Allocated based on 10%of position's time):Includes 7.65% FICA,2%WC,2%Life/ADD,10.65%Health,2%Retirement.This position supervises 23.65% Percent $5,500.00 $1,300.75 Youth Mentors and reviews program data being provided.This position oversees all project activities for required reports to funder. C.TRAVEL $0.00 D.EQUIPMENT $0.00 E.SUPPLIES $0.00 F.CONSULTING/CONTRACTING $0.00 G.SUB-GRANTS $0.00 H.00CUPANCY $0.00 INDIRECT $0.00 Total Total Requested $45,985.35 FY2021 Community Based Programs Agreement Between CFW&SafeHaven of Tarrant County Page 27 of 33 Exhibit B FORT WORTH. Exhibit Request for Reimbursement(RFR) FY 2021 CRIME CONTROL AND PRF:VF.NTION DISTRICT By Email: Submit To: Submitting Agency: SafeHaven of Tarrant County cpd_grants@fortworthtexas.gov Contact Name: Stephanie Storey Phone Number: (682)318-1830 Mail: Email: sstoreV(Qsafehaventc.orq Bob Bolen Public Safety Complex Attn:Grants Manager Remit Address: 1010 N.Center St.,Arlington TX,76011 Financial Management Division Invoice Number: 505 West Felix St. Month of Request: Fort Worth,TX 76115 DIRECT COSTS(90%Minimum) A B C D E Total of Previous (B+C) (A-D) Budget Category Budget Amount Reimbursements This Month's Total g �ry g Request Requested Remaining Balance Requested To-Date Available A Personnel $ 41,900.00 $ $ 41,900.00 B Fringe Benefits $ 4,085.35 $ $ 4,085.35 C Travel&Training $ $ D Equipment - E Supplies $ $ F Contracts/Consultants $ $ G Sub-Awards $ $ H Occupancy $ $ Total Direct Costs $ 45 985.35 $ INDIRECT COSTS(10%Maximum) A B C D E Total of Previous (B+C) (A-D) This Month's Budget Category Budget Amount Reimbursements Request Total Requested Remaining Balance Requested To-Date Available Total InDirect Costs $ $ $ Supporting documents required with monthly requests. Summary: See Requestfor Reimbwsement Imtructions forreference Total Budget: $ 45,985.35 Previous Requests: $ This Request: $ Total Requested To-Date $ Remaining Funds $ 45,985.35 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order# Fund Dept M Account RFR Approved For Payment Grant Staff Signature Date Finance Received Stamp Placed Below FY2021 Community Based Programs Agreement Page 28 of 33 Between CFW&SafeHaven of Tarrant County Exhibit C M O Q W Cd V (/' I■�I V pip Cd O � Ac � Pi � F� O F cd o � V F cd Cd O m Ua o A In a P4 a Cd E P., Cd '� 'ts rw m b U U o� O a Ocon U U ■ ■ ■ ■ ■ V] Y G GCA Z O z r-i N O �', rn 4 L c � rl rl � � O P. bOA O V] O � abi A P., U U V V V Q" y O y .U. O O 64 a P4^d ... � •� �' ^O O CG � cn � 0 0 oo a'"i p. ooio cd V (O� O iciyy ~ ~ V O iV-i N A �+ �+ -mm O � � O � V� r � a� •'7 � Q p.'b Z � aoi P'' U 0 0 un ri E \ 0 9 � § t ° J 1.0 * k § % � $ § \ � � � k k � k � / � �\ k k .\ � 1.0 § & k 2 � aj § t © 'e K . . . . . -Woo1.0 .S K kbo Cd ® k � 'c '\ .k ( / \ [ / e 7 q 2 A { o k ucc 32 27 �2 / � 0k � k � $ e » © K / d 0 § ƒ ƒ Q ƒ § � o •- Q a ® ' 4 C * W § § A f E A § _ u 7 •/ _� •/ § © I / § Q E / / d � Exhibit E Crime Control and Prevention District Community Based Programs Quarterly Outcomes Report Date: Agency Name: SafeHaven of Tarrant County Program/Project Title: SafeHorizons Mentoring Project Fiscal Period: Reporting Period: Contact Name: Stephanie Storey Email: sstorey@safehaventc.org 1. Report outcome measure data and respond to the questions below to provide more detailed commentary on the implementation of the project.Complete the following questions in a brief 2-3 page narrative format. Outcome This Measure# Description Quarter Cumulative Goal 75%of children(participating 2+weeks)will have 1.1 awareness of types of abuse as demonstrated by Safety 75% Abuse Survey. 75%of children(participating 2+weeks)will have a 1.2 sense of safety as demonstrated by Parent Satisfaction 75% Survey. 2. Describe major accomplishments achieved in implementing the project.Highlight specific aspects of the project contributing to its success. 3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing the project and how they were addressed or resolved. 4. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: FY2021 Community Based Programs Agreement Page 31 of 33 Between CFW&SafeHaven of Tarrant County Exhibit E Exhibit F: Crime Control and Prevention District Community Based Programs REQUEST FOR BUDGET MODIFICATION Fiscal Year 2021 Date Submitting Agency SafeHaven of Tarrant County Contact Name Stephanie Storey Phone Number and Email 682-318-1830,sstorgyAsafehaventc.org Remit Address 1010 N.Center Street,Arlington,TX 76011 DIRECT COSTS 90% minimum Budget Category Approved Budget Change Requested Revised Budget A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub-Awards H. Occupancy Total Direct Costs INDIRECT COSTS 10% maximum Approved Budget Change Requested Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory Signatory Title Date FWPD STAFF USE ONLY ❑ Modification Approved ❑ Modification NOT Approved FWPD Staff Signature Date FY2021 Community Based Programs Agreement Page 32 of 33 Between CFW&SafeHaven of Tarrant County Exhibit F M a z V � o M U U a � � U w Cd P� F •p F u .. cd W p y i••i W W •.. H � o F� �. W U v ac 03 z p r4 enw