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Contract 54550
CSC#54550 AGREEMENT FOR COMMUNITY BASED PROGRAMS JPS FOUNDATION FISCAL YEAR 2021 In consideration of the mutual covenants, promises, and agreements contained herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas("City"),acting by and through Jesus Chapa, its duly authorized Assistant City Manager, and JPS FOUNDATION, a Texas non-profit corporation("Contractor"), acting by and through J.R. Labbe, its duly authorized representative. RECITALS WHEREAS, City has determined that Community-Based Programs are necessary to support crime prevention in City during Fiscal Year 2021 to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are: (1) to support efforts to reduce violent crime and gang-related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and(3)to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs;and WHEREAS, Contractor has agreed to operate a Community-Based Program called Community Safety, Intimate Partner Violence, and Socioeconomic Status: A Community Intervention ("Program"), which will support the police department's crime prevention efforts throughout the community; and WHEREAS, City desires to enter into an agreement with Contractor to operate Community Safety, Intimate Partner Violence, and Socioeconomic Status: A Community Intervention; and WHEREAS, as consideration for Contractor's performance and operation of the Community Safety, Intimate Partner Violence, and Socioeconomic Status: A Community Intervention program, City has appropriated monies in the CCPD Budget in the amount of $76,379.75 ("Program Funds")to provide to Contractor on a reimbursable basis , subject to and in accordance with this agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Contractor 2. Exhibit A—Scope of Work: Cover Sheet, Project Plan, and Program Narrative 3. Exhibit B—Budget Narrative Worksheet 4. Exhibit C—Request for Reimbursement(RFR) OFFICIAL RECORD 5. Exhibit D—Project Plan Status Report CITY SECRETARY FT. WORTH, TX FY2021 Community Based Programs Agreement Page 1 of 35 Between CFW&JPS Foundation 6. Exhibit E—Quarterly Outcomes Report 7. Exhibit F—Request for Budget Modification Form 8. Exhibit G—Corrective Action Plan 9. Exhibit H—Previous Year's Corrective Action Plan (if applicable) Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term"City"shall include City,and its officers, agents,employees, and representatives. The term "Contractor" shall include Contractor, and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term"Party" shall refer to either City or Contractor. The term"Parties" shall refer to both City and Contractor. AGREEMENT 1. Responsibilities of Contractor Contractor covenants and agrees to fully perform,or cause to be performed,with good faith and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit`B". Program activities shall be reported in accordance with Exhibit"D"- Project Plan Status Report and quarterly measures shall be reported in accordance with Exhibit"E"- Quarterly Outcomes Report. 2. Program Funds 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed the total sum of$76,379.75 ("Program Funds"). 2.2 Payment of the Program Funds from City to Contractor shall be made on a cost- reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized officer of the Contractor. The RFR and Project Plan Status Report shall be submitted to City no FY2021 Community Based Programs Agreement Page 2 of 35 Between CFW&JPS Foundation later than the 15th day following the end of the month. Submittal of a monthly RFR Project Plan Status Report and Quarterly Outcomes Report is required even if services are not provided. Each monthly RFR should be sequentially numbered and include expense documentation that is legible,detailed,clear and concise. The submitted RFR shall include monthly and quarterly reports as applicable. Submissions must be scanned and submitted to the Grants and Program Management Section of the Fort Worth Police Department. Submissions should be titled "JPS Foundation - RFR Month"and sent either via email to CPD Grants&fortworthtexas.gov, or via mail addressed as such: ATTENTION: Contract Compliance Specialist, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly Project Plan Status Report from the Contractor. Additionally, a Quarterly Outcomes Report is required as described in section 4.2 and must be approved prior to reimbursements. Reimbursements shall be made within 30 days of receipt of said documents. Incomplete or incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day reimbursement schedule. 2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.4 Any modifications of more than five (5) percent of any budgeted line-item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form(Exhibit"F")must be submitted,and request must be approved by City, before any money is moved to the line-item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.5 Any modifications to zero line-items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "F") must be completed and approved by City before money is transferred into the new line-item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and 2.5. 2.7 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the FY2021 Community Based Programs Agreement Page 3 of 35 Between CFW&JPS Foundation program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 2.8 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.9 Budget Adjustments shall be submitted via either email to CPD_Grants@fortworthtexas.gov or to the Contract Compliance Specialist, Financial Management Division, Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth, Texas, 76115. 3. Term This Agreement shall commence upon October 1, 2020 ("Effective Date"), and shall end on September 30,2021 ("End Date"). All of Contractor's expenditures under this Agreement must be completed no later than September 30, 2021. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been received by the Contractor. 4. Program Performance 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit"A." 4.2 Contractor agrees to provide a monthly Project Plan Status and Quarterly Outcomes Report to document the performance of the work described in Exhibit"D" and Exhibit"E,"respectively. The Project Plan Status and Quarterly Outcomes Report shall document the program activity names, numbers of participants attending, details of the activities, and a description of the goals achieved in support of the CCPD goals.Quarterly Outcomes Report shall be reported on a quarterly basis and included in the January, April, July, and October RFR and Project Plan Status Report submittals.Additionally,the Quarterly Outcomes Report must include descriptions of any realized successes, and zip code data for unduplicated participants. The monthly Project Plan Status and Quarterly Outcomes Report shall be submitted to City no later than the 15th day after the end of each month. 4.3 Contractor agrees that the monthly Request for Reimbursement and Project Plan Status and Quarterly Outcomes Report will be submitted to City no later than the 15th day after the end of each month. Should Contractor not be able to meet these requirements in a given month, the Contractor shall provide written notification prior to the deadline that details the expected date of submission. If no notification is received before the 15th day, the City may document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, City will send a non-compliance letter notifying Contractor's duly authorized representative of a possible suspension of program funding. FY2021 Community Based Programs Agreement Page 4 of 35 Between CFW&JPS Foundation 4.4 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3) consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a Corrective Action Plan for recurring late submissions of an RFR,Project Plan Status, or Quarterly Outcomes Report, or for failing to take corrective actions and responding to audit reports by the City. The CAP will contain the identified issue found by the City,how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit"G". 4.5 A representative of the program from the Contractor shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with thirty(30) days' written notice of termination. 5.4 Termination will be effected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages,including but not limited to actual,consequential,and punitive damages, court costs and attorney's fees. FY2021 Community Based Programs Agreement Page 5 of 35 Between CFW&JPS Foundation 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equipment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. Contractor shall maintain all equipment used in the administration and execution of the Program. Contractor shall maintain, replace, or repair any item of equipment used in support of the Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Grants and Program Management Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours, at the expense of the City or Contractor, with such audit to be performed by an auditor selected by the City or the Board.All records shall be retained for three(3)years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as soon as reasonably practical. Contractor shall have fifteen(15)days to provide City with a written explanation and any supporting documentation regarding practice or expenditure. If Contractor fails to resolve or cure the questioned practice or expenditure to the City's satisfaction within the fifteen(15)day period,City reserves the right to withhold further Program Funds under this and/or future agreement(s)with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or FY2021 Community Based Programs Agreement Page 6 of 35 Between CFW&JPS Foundation misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include,but are not limited to: providing final Project Plan Status Report and Quarterly Outcomes Report, making final payments, and disposing of the Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and work to be performed by Contractor under this Agreement and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD) funding. This information will include, but may not be limited to, the zip-codes of participating individuals of the program(s)receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. 7.7 If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. 7.8 If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent,or servant or employee of City. Contractor shall have exclusive control of,and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members,agents, servants,employees, subcontractors,program participants,licensees,or invitees. The doctrine of respondent superior shall not apply as between City and Contractor, its officers, members,agents,servants,employees,subcontractors,program participants,licensees,or invitees, FY2021 Community Based Programs Agreement Page 7 of 35 Between CFW&JPS Foundation and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor.No federal, state,or local income tax,nor any payroll tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors,program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS,AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANYAND ALL CLAIMS,LAWSUITS,ACTIONS, COSTS,AND EXPENSES OFANYKIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAYRELATE TO,ARISE OUT OF, OR BE OCCASIONED BY(I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR,ITS OFFICERS,AGENTS,ASSOCIATES,EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THISAGREEMENT;EXCEPT THAT THE INDEMNITYPROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OFBOTH CONTRACTOR AND CITY,RESPONSIBILITY,IFANY,SHALL FY2021 Community Based Programs Agreement Page 8 of 35 Between CFW&JPS Foundation BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS.NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. This section shall survive the expiration or termination of this Agreement. 10. Non-Assignment No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee,member, or program participant of Contractor shall have a financial interest, direct or indirect,in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers,members,agents, employees, subcontractors, or program participants to engage FY2021 Community Based Programs Agreement Page 9 of 35 Between CFW&JPS Foundation in such discrimination. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101),IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. This section shall survive the expiration or termination of this Agreement. 13. Compliance 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers It is understood that be execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunity If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property: Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 16. Insurance Requirement 16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to FY2021 Community Based Programs Agreement Page 10 of 35 Between CFW&JPS Foundation commencement of any work pursuant to this Agreement: (a) Commercial General Liability(CGL): Contractor is self-insured in keeping with the terms of the Texas Tort Claims Act. Contractor will furnish a Certificate of Self-Insurance in lieu of the required general liability insurance certificate. (b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and$100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. 16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. Ten(10)days'notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. FY2021 Community Based Programs Agreement Page 11 of 35 Between CFW&JPS Foundation 17. Miscellaneous Provisions 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement,venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations,maintenance or administration of any sectarian or religious facility or activity,nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue FY2021 Community Based Programs Agreement Page 12 of 35 Between CFW&JPS Foundation Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)tax-exempt status during the term of this Agreement. 17.12 Contractors are required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be in compliance with Texas Department to Family and Protective Services standard, the Texas Administrative Code and all other applicable law. Contractors will be responsible for conducting criminal background screening and for maintain appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 18. Notice Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand- delivery or via U.S. Postal Service certified mail,postage prepaid,to the address of the other party shown below: CITY: Jesus Chapa, Assistant City Manager City Manager's Office City of Fort Worth 200 Texas Street Fort Worth, TX 76102 Copies To: Contract Compliance Specialist Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 200 Texas Street Fort Worth, TX 76102 CONTRACTOR: JPS Foundation J.R. Labbe, Senior Vice President—Community Affairs & Development 1223 S. Main Street Fort Worth, TX, 76104 19. Counterparts: Electronically Transmitted Signature This Agreement, as well as any associated documents to this Agreement, including RFR's and Budget Modifications may be executed in one or more counterparts, each of which when so FY2021 Community Based Programs Agreement Page 13 of 35 Between CFW&JPS Foundation executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. 20. Immigration Nationality Act Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice to Contractor,shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE FOLLOWS] FY2021 Community Based Programs Agreement Page 14 of 35 Between CFW&JPS Foundation IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas, to be effective this day of , 20 Sep 28,2020 APPROVED AND AGREED FOR CITY APPROVED AND AGREED FOR JPS OF FORT WORTH FOUNDATI X. Labbe(Sep 25,202015:48 CDT) Tesus T. Chapa Jesus J.Chapa(Sep 28,202010:54CDT) J.R. Labbe Jesus J. Chapa Senior Vice President of Community Affairs Assistant City Manager &Development Date: Sep 28,2020 Date: Sep 25, 2020 APPROVAL RECOMMENDED EAW4't'Kt-4ay APPROVED AS TO FORM AND Edwin Kraus(Sep 27,202015:15 CDT) LEGALITY FOR JPS FOUNDATION Edwin Kraus Chief of Police Date: Sep 27, 2020 Attorney for JPS Foundation Date: APPROVED AS TO FORM AND a444�nn�� 4y �p� FORT as LEGALITY FOR CITY OF FORT ATTEST WORTH kl-�0`1GI iy C70lTZ�I�1 a°°~� �� �Vo o'T'0 'for Ronald P.Gonzales(Sep 28,202011:25 CDT) ��* oo Mary J. Kayser N�oo—o p� Jessika Williams City Secretary Assistant City Attorney Date: Sep 28, 2020 Date: Sep 28,2020 M&C No. NOT REQUIRED 1295 CERTIFICATION: Not Required Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. A"&Wes— Keith Morris Contract Compliance Manager Date: Sep 25,2020 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FY2021 Community Based Programs Agreement Page 15 of 35 Between CFW&JPS Foundation FY2021 CRIME CONTROL AND PREVENTION DISTRICT PROPOSAL COVER SHEET CONTRACTOR: JPS Foundation AMOUNT REQUESTED: $76,378.75 PROGRAMIPROJECT TITLE:Community Safety,Intimate Partner Violence,and Socioeconomic Status:A Community Intervention DIRECTOR: J.R.Labbe PHONE NUMBER: (817)702-7310 PHYSICAL ADDRESS: 1223 S.Main Street,Fort Worth,TX 76104 CONTACT PERSON:Margery Blake EMAIL ADDRESS: mblake@jpshealth.org PHONE NUMBER: (817)702-2226 FAX NUMBER: (817)702-7330 PROGRAM PURPOSE STATEMENT: This project targets ZIP codes 76104 and 76116,which are highly impacted by crime, to understand the unique causes of crime in these neighborhoods and work with residents, police, and other stakeholders to improve community safety and literacy using the Collective Efficacy model endorsed by the National Institute of Justice. GEOGRAPHICAL AREA/COUNCIL DISTRICT SERVED: Please mark all that apply • Specific Zip Code(s)—Specify below: Q City Wide(ALL) • Council District 3 Q Council District 4 76104 and 76116 Q Council District 2 Q Council District 6 Q Council District 7 Q Council District 5 • Council District 8 • Council District 9 CONTRACTOR STATUS: Z Registered Private Nonprofit(5010) ❑ Registered Public Nonprofit COOPERATIVE AGREEMENT USE(SECTION 27) ❑ Yes Z No MARK THE APPLICABLE CCPD GOAL(S)—see"Definitions of Underlined Terms"before making a selection ❑ Reduce violent crime through crime prevention programs ❑ Reduce gang-related activities through crime prevention programs Z Increase safety in neighborhoods(see"Direct Neighborhood Project") Z Decrease crime in neighborhoods(see"Direct Neighborhood Project") ❑ Increase the safe of youth through crime prevention programs or intervention programs ❑ Reduce juvenile crime through crime prevention programs or intervention programs. MARK(IF APPLICABLE) THE CCPD SPECIAL EMPHASIS Z Program incorporates literacy instruction/skills for children ages 0-9. MARK THE PRIMARY TARGET POPULATION(S) ❑ Previously Adjudicated ❑ Never Adjudicated ❑ Children of Adjudicated Z Adults Z Children Z Parents CERTIFICATION: I certify that the information contained in this contract fairly represents the above-named Contractor's operating plans and budget. I acknowledge that I have read and understand the requirements and will comply with all applicable rules and regulations relating to the contract process. I certify that I am authorized to sign this form and to enter into and execute a contract with the City of Fort Worth to provide the services authorized. NAME: J.R.Labbe TITLE: SVP—Community Affairs&Development z� Sep 25,2020 SIGNATURE: .Labbe(Sep 25,202015:48 CD1, DATE: FY2021 Community Based Programs Agreement Page 16 of 35 Between CFW&JPS Foundation Exhibit A y O sue. O ppON � 0 0 p O pq N N OC,4 N O M O00 C O p a O N � N o U o •0 3 0 0 V o y � •o ,� _ b y .� O P� O cd a y �rA o x we 10 Y a i �. o etc > a a rn a o p � u -d .� _ •� a� v� p. H p a y y In QA�I 'C CO�i d W U ¢+ O Cd P, p U iC O 4 N cd *k p Cd to O i O � O 44 C� � O Cd p Cc � Cq b d p O °� � •p � � \p'� O ca JL O w ay o _ Oy O a�iW a p O V O O U U ..yi0 Cdy C� O " N o p Z O P�1 P-� P-� U G U .~ •d o Cdd Cd cn �"•, bq y y p � i",i pi",i p o0 O O O O u ^� NN � O V a� O jN O �, ON U y O P� � N N 00 � � aN O p (S6NO y pN Y 5, C.) O N N N ,� V bA N 0., pA ~, ~, p bA O bA O O N -d O N O p - r.N O rN i i i i 0 b°A N b°A N pp U � Q �n Q P4 Oo Oo U 9 U 9 9 P� -d y P-� Cd Cd .. a�i y •+•' W as O cd U O cd U O y U > Urn > Urn > rwUrn En En 'd U cad O y ~ OU -!� cUd O O �" y ^� n 'd O m O Q - y U U > '� -d ° x P. 'b ° Y „ 0 U U � a�i U o pq 4-4 4-4 o O O �'" O m O Z 3 en a � bA y bA � N .d O 'd O bA O yt O ^� bcd O r� O l\ •• 'b U �" U U 'd U Y y O bA y d UO -� p. y +� U U •O "j O �" CG o s" 9 U 4= O O p �p cd O 14p; O .d ,U ° a0i ,� O O UU 'd cad U 0 'p b sV� � � y O y cd `= O Ga" .. o cd 0 w cd `�. rn �" cd ��, i"i R _O i"i bA 0 to N 'd y ' " d y O 'd r m �o y •Q+ U U O cd N y O s." +" ¢ cd U "" 'd O .d O O �y y U O O i".." O O O No p �cd r , O rn �! O ¢ U •��" O + '� �" W CG W U U O 0 y 0 0 EXHIBIT A: PROGRAM NARRATIVE PROGRAM ABSTRACT JPS Health Network's Community Safety, Intimate Partner Violence, and Socioeconomic Status: A Community Intervention is a direct neighborhood project targeting high crime Fort Worth ZIP codes 76104 and 76116 to address specific problems and interventions to increase residents' safety, reduce violence plaguing their communities, and provide children with literacy resources. This project uses the Collective Efficacy approach, a National Institute of Justice-recognized,proven model using research to engage neighborhoods in problem solving to reduce crime. PROBLEM AND CAUSES 1) Programs must address at least one of the following CCPD problem area(s) from the Goal selected on the cover sheet: violent crime, gang-related activities, lafty of residents and/or youth, crime in Fort Worth neighborhoods, or iuvenile crime. Agencies should consult the specific definitions included in this packet. Please justify your selection on the cover sheet by a. Identifying and describing the problem area(s) relevant to your program. The following chart depicts the number of violent crimes and the ranking of crimes by Fort Worth ZIP codes. Both the 76104 and 76116 areas have a history of violent crime. ZIP 76116 has the highest or second highest number of violent crimes in the city in all categories. Number of Crimes and City Ranking by ZIP Code Area 7 104 7 104 76116 '76116 Type of Crime Number Fort AX'orili Number Fort Worth of Crime Ranking of Crime Ranking Crimes by ZIP Crimes by ZIP Assaults 603 6th 97 1st Shootings S 7th 1 st Stabbings 38 3rd 4' 2nd Murders 5 Tied for 2nd Tied for 2nd Sexual Assaults 66 3rd 74 1 st Residential Burglaries 211 7th :,)4 1st Intimate paitner violence A.itli 23 4th strangulation 1st Source: City o `Fort Worth, 2017 (the most recent data available by ZIP code) b. Identifying if your contract is for a crime prevention program, intervention program, or a direct neighborhood project. This is a direct neighborhood project, which will educate residents about personal safety, improve the safety of the physical environment from crime, and reduce crime in the 76104 and 76116 ZIP code neighborhoods. JPS is using a Collective Efficacy approach, a National Institute of Justice-recognized model for using research to engage residents in problem solving to reduce crime in their neighborhoods. c. Please describe in detail the causes of those problem area(s) and cite sources. FY2021 Community Based Programs Agreement Page 19 of 35 Between CFW&JPS Foundation Exhibit A Poverty has a long history of being associated with crime. The Bureau of Justice Statistics (www.bjs.gov) reported that persons at or below the Federal Poverty Level have more than double the rate of violent victimization as persons in high-income households. The City of Fort Worth Task Force on Race and Culture indicated "key race and ethnic disparities in residents' sense of safety, economic security, and health" (2018). The chart below indicates the differences in poverty level based on race and ethnicity for the targeted ZIP codes. Percent of Persons Living Below Poverty Level by Race/Ethnicity ZIP Code 76104 76116 African American/Black 42.0% 36.1% Asian 59.1% 24.2% Hispanic 39.6% 26.0% White 37.5% 13.6% Asian 59.1% 24.2% Source: U.S. Census, American Community Survey 5-Year Estimates for 2017, the most recent year for which data is available Many factors can contribute to crime in a given community, and JPS is currently working with residents to identify specific issues among community groups in the 76104 and 76116 ZIP code areas. With research gathered in 2019-2020, JPS is using the proven Collective Efficacy approach (as endorsed by the National Institutes of Justice Journal, Issue No. 77)to assist residents in problem-solving ways to reduce crime and improve safety in their neighborhoods. With funding to JPS,this direct neighborhood project can meet the priority of increasing safety and decreasing crime in these high-crime, high-poverty ZIP codes. PROGRAM ACTIVITIES AND OUTCOMES 2) Describe the direct target population the program/project will directly benefit. How many people? What definable population group (i.e. age, ethnicity, etc.)? What neighborhood(s)? The target populations are residents of high-crime Fort Worth ZIP codes 76116 and 76104, including the neighborhoods of Las Vegas Trail, Morningside, and Historic Southside. The charts below show the sex and race/ethnicity demographics of each ZIP code. These ZIP codes have higher rates of poverty, lower levels of education, and higher rates of crime and violent crime than the Fort Worth average (J..S. Census, American Community Survey 5-Year Estimates for 2017). Sex i Median _ e Race/Ethnicity for Targeted 76104 { TaMeted Popimlations Populations Demographic 76104 76116 African American/Black 40% 15% Female 53% 50% Asian 2% 3% Male 47°/O 50% Hispanic 43% 26% Median Age 30.9 years 34.4 years White 11% 53% Source. U.S. Census,American Other(two or more races, other 4% 3% Community Survey 5-Year Es&mtes race or ethnicity) for 2017,the most recentyear for Total Population 18,199 49,789 which ZTP code data is available Two hundred residents (200) will benefit from crime prevention education on community safety and intimate partner violence and community engagement meetings to problem-solve ways to reduce crime in their neighborhoods.Residents will also receive a Community Violence Reduction Resource Guide,which will provide crime prevention information and community resources for assistance with specific issues, such as intimate partner FY2021 Community Based Programs Agreement Page 20 of 35 Between CFW&JPS Foundation Exhibit A violence. While the ages of participants may vary, it is expected the majority will be between the ages of 18 to 50. Interventions identified to reduce local crime and increase safety will benefit all residents of these communities. Many of these residents have children or have grandchildren who live with them. Distribution of age- appropriate books for children and encouragement for parents and grandparents to read with them will improve literacy skills for children up to age nine. 3) Describe how your program/project addresses the causes of the problem area(s) and achieves the goals of CCPD. Cite relevant sources for evidence-based, evidence informed, or promising practice. This project addresses root causes of violence in the 76104 and 76116 ZIP code neighborhoods. It will educate residents on violence prevention with information they can use to improve safety where they live. The project also helps residents identify resources for assistance and improve relationships with the police, service organizations, and JPS Health Network. While it is a direct neighborhood project, it addresses all of the goals of this RFP: efforts to reduce violent crime and gang-related activities, efforts to increase the safety of adult and juvenile residents, and efforts to decrease crime through prevention and intervention programming. Using the Department of Justice-endorsed Collective Efficacy model, JPS will: ➢ Address problems identified through research, resident surveys, and community meetings conducted in 2019-2020 by providing education about crime prevention, community safety, and intimate partner violence, ➢ Engage residents,police, city officials and other stakeholders to come together to discuss ways to decrease crime in the targeted communities based on survey results and research, and ➢ Address literacy for children ages 0 to 9 by distributing books with themes of hope and resiliency to residents with young children and encouraging them to read with their children. The program will outreach to residents of each ZIP code area by partnering with apartment complexes, churches, and community centers to provide education about crime prevention, community safety, and intimate partner violence. Program staff will meet with residents and invite police, city officials, and other stakeholders. The meeting will bring together community members to problem-solve and develop interventions that will increase adult and juvenile residents' safety and decrease juvenile and adult crime in their neighborhoods. The interventions implemented will effectively decrease crime and increase safety by: (1)being targeted to the specific needs of the community,(2)gaining buy-in from the community to increase safety and reduce crime,and(3)engaging residents in taking action to increase safety and reduce crime, multiplying the impact of interventions that would otherwise only involve organizations and the police. With funding from CCPD,JPS can lead these efforts to more effectively reduce crime and increase safety in high- crime ZIP codes. The program's Crime Prevention presentations will include a focus on intimate partner violence(IPV)and family violence, providing referrals for victims of IPV or family violence to Fort Worth Police Department, One Safe Place Family Justice Center, Safe Haven of Tarrant County, JPS for medical services, and other community organizations as appropriate. These efforts build upon JPS' past CCPD grants, which implemented universal screening for domestic violence and human trafficking and referrals to Fort Worth Police and social service providers. The program addresses the literacy component of the grant by distributing books with themes of hope and resiliency to residents attending the Crime Prevention presentations who have children age nine and under. 4) Describe your measurable program activities and how they address the causes you described in Question #1. Please include a description of measures and how your program will meet these goals. This project's activities are eight Crime Prevention presentations with resident education, and providing 500 books to residents with children. Crime Prevention presentations will raise awareness about crime, ways to avoid becoming a crime victim, how to report crime, and build protective factors against crime in one's community. This process will not only build community safety awareness, but potentially identify crime victims who can then be referred to law enforcement, medical services, the Family Justice Center or other appropriate FY2021 Community Based Programs Agreement Page 21 of 35 Between CFW&JPS Foundation Exhibit A resources. The project will hold four community engagement meetings with residents that will include invitations to police, city officials, and other stakeholders to hear the 2019-2020 survey and research results. The project uses the Collective Efficacy and Social Cohesion model,which promotes surveying residents about their neighborhoods (conducted last year), and using the resulting data to engage residents and stakeholders, such as police and city officials, to problem- solve and develop focused interventions. Strategies will address environmental,behavioral, and policy issues to increase safety in these neighborhoods. This approach mobilizes residents and stakeholders to reduce the crime and violence in their community. With funding to JPS, CCPD can provide targeted, data-driven, and the most effective interventions to reduce crime and improve safety in Fort Worth's ZIP codes most impacted by crime. 5) Describe your measurable program outcomes and how they affect the problem area(s) described in Question#1. Please include a description of your evaluation methods. With funding to JPS, CCPD can reduce crime and increase literacy and safety in high-crime ZIP codes, with the following anticipated outcomes: ➢ Increase resident knowledge of crime prevention and safety as measured by pre-and post-tests from Crime Prevention education meetings. ➢ Identify the top two community safety problems in each neighborhood based on evaluation of the prior community surveys as measured by program records. ➢ Identify and implement four appropriate safety interventions for the community by engaging residents, police, city officials, and other stakeholders in problem-solving community safety problems as measured by program records. ➢ Increase literacy and resiliency by distributing 500 books with themes of hope and resiliency in English and Spanish to parents with children ages 0 to 9 years and encouraging parents to read to their children as measured by program records. With community engagement for crime prevention, JPS hopes to reduce the high volume of violent crimes in the target ZIP codes identified in question#1. 6) Describe how your program addresses the CCPD special emphasis priority: literacy instruction/skills specifically for children ages 0-9? Presentations emphasize the importance of reading at grade level by third grade, and the link between literacy and crime. In fact, one of the Department of Justice's priorities to reduce crime is to raise literacy rates. Living in poverty is associated with poor educational outcomes including low academic grades, having to repeat a grade and high school dropout (National Center for Education Statistics, nces.ed.gov). The Department of Justice states, "The link between academic failure and delinquency, violence, and crime is welded to reading failure." More than 70%of America's prison inmates are not able to read above a fourth grade level.The connection between poverty, literacy, and crime is evident. Getting books into the hands of families in poverty and encouraging parents to read with their children is imperative to overcoming educational barriers that can lead to criminal behavior. This special emphasis of the project is successful as the families we encounter are excited about having books to share with their children! Reading and education are first steps for the next generation to break the cycle of poverty and violent crime that plague their neighborhoods. 7) Describe what makes your program unique. Include descriptions of how it compares with similar programming offered in the area. If applicable, describe how your program/project integrates City of Fort Worth programming or personnel, improves existing City of Fort Worth projects/programming, or is directly involved with City of Fort Worth efforts to achieve Annual Report Strategic Goals. FY2021 Community Based Programs Agreement Page 22 of 35 Between CFW&JPS Foundation Exhibit A The JPS' Level 1 Trauma Center staff sees firsthand the results of violent crime in Fort Worth and Tarrant County. Violent crime is a population health problem and it devastates the lives of victims and their family and friends. This project is unique in that it utilizes the National Institute of Justice's model of Collective Efficacy which uses survey research and community organizing to engage stakeholders to prevent crime and strengthen neighborhoods (Higgins, Brian R., and Joel Hunt, "Collective Efficacy: Taking Action to Improve Neighborhoods," NIJ Journal 277 (2016):18-21). The prior research survey used to gather data on the two ZIP code areas was approved by the Institutional Review Board(IRB) for use and was piloted for appropriate literacy levels and understanding. Overall, this project is an opportunity for CCPD to use an effective data- driven, community-driven approach to partner with residents, police, and other community organizations to improve targeted concerns in high-crime neighborhoods, reducing crime and improving safety in high-crime ZIP codes. This project is seizing opportunities to expand partnerships with police and other organizations in these areas. For example, the Fort Worth Police Department's (FWPD) Central Division has attended neighborhood association and community meetings in 76104, and has worked with JPS True Worth Clinic and homeless persons in the 76102 area just north of 76104. FWPD's West Division partners with LVTRise (Las Vegas Trail Revitalization Project) to service the area along the Las Vegas Trail corridor in the 76116 area. JPS has reached out to partner with LVTRise in our work in the 76116 Las Vegas Trail neighborhood. 8) Describe if this is a new or existing program, including: a. How long it has been in operation This project began in 2018 with a survey developed by the JPS Trauma Department and approved by the Institutional Review Board (IRB). The survey was piloted during 2018-19 in waiting areas of JPS. With funding from CCPD during 2019-20, the survey targeted residents of the 76104 and 76116 ZIP codes, based on City of Fort Worth crime data for those areas. b. How it is currently financially sustained The project is currently financially sustained by a grant from City of Fort Worth Community Based Programs (CCPD) and funding from JPS Health Network. c. If this is an expansion of an existing program Yes,this is an expansion of an existing program needed to complete the interventions indicated by the prior survey research. d. Why CCPD funds are necessary at this time CCPD funds are needed at this time to support the significant staff time required to drive these safety and crime improvements, including JPS' Violence Injury and Prevention Manager and Community Injury Prevention Specialist. Funding is also needed for printing of Community Violence Reduction Resource Guides and other printed materials and for purchase of books for the literacy component of the project. ORGANIZATION 9) Briefly describe your organization. Include how long your organization has served the community and the nature of your services. JPS Health Network has delivered health care for Tarrant County for over 100 years. JPS is the publicly supported safety-net healthcare system providing medical and behavioral health services to Tarrant County residents. The network includes an acute care hospital, more than 40 primary and specialty care health centers— including 19 public school-based health centers—and the county's only psychiatric emergency center and Level FY2021 Community Based Programs Agreement Page 23 of 35 Between CFW&JPS Foundation Exhibit A I Trauma Center. JPS is the largest teaching hospital in the community,with 10 clinical residency and fellowship programs for more than 3,000 students annually, including the largest hospital-based family medicine residency program in the nation. The network's 7,200 team members provide care through more than 1.2 million patient encounters annually. JPS is the only health system in the nation certified to provide care in the areas of Level 1 Trauma, stroke, heart attack, sepsis, and delirium. As the county's only Level 1 Trauma Center, providing the highest quality care to save the lives of those suffering traumatic injuries, JPS sees the impact of community violence every day. JPS also works to prevent the most common causes of traumatic injuries. Violence (including gunshot wounds, stabbings, and assaults) is a leading cause of injuries that require the Level 1 Trauma Center at JPS. 10) Describe how the proposed program fits the mission of your organization. The purpose of the proposed program, Community Safety, Intimate Partner Violence, and Socioeconomic Status: A Community Intervention is to improve community safety and reduce violence for two high-crime zip codes in Fort Worth(76104 and 76116). JPS Health Network's mission is transforming healthcare delivery for the communities we serve. JPS' vision is to be a regional and national leader in improving the patient and family experience, quality and outcomes of population health, and access to care. As the Level I Trauma Center, JPS must not only address trauma when it comes through JPS' emergency room doors, but also educate the community to prevent violent crime. JPS is distinguished by its expertise in trauma care. Violent crime and intimate partner violence are leading causes of trauma seen at JPS. 11) Describe the geographic area your organization and project will serve(i.e.city wide,council district(s), zip code, neighborhood,census tracts, etc.). The project will serve residents of Fort Worth's 76104 and 76116 ZIP codes. ZIP 76104 is located south of downtown—south of Interstate 30 and north of Berry Street, and east of Forest Park Boulevard and west of Cobb Park Drive. ZIP 76104 is in City Council Districts 8 and 9. A study by UT Southwestern Medical Center mapped life expectancy of Texas residents by ZIP code and identified the 76104 ZIP code as having the shortest life expectancy in Texas at 66.7 years versus the state average of 78.5 years. ZIP 76116 is the area located in west Fort Worth, mostly south of I- 30 (West Freeway) and north of the Clear Fork of the Trinity River, and mostly east of West Loop 820 and west of Bryant Irvin Road. ZIP 76116 is primarily in City Council District 3. The 76116 ZIP code includes the Las Vegas Trail area in west Fort Worth,an area targeted for revitalization following an outcry from residents and businesses concerned about escalating violent crime. SUSTAINABILITY 12) Describe and list what other funds have been secured or applied for on behalf of this program. If this is new programming, include a description of what must happen to implement your program to complete your project by September 30, 2021. While JPS Foundation is seeking potential fenders for the program, we are requesting support from the City of Fort Worth CCPD, as the project is a mutually beneficial partnership between JPS, the police department, city officials, and the residents of 76104 and 76116. Since this project began in 2019, continuing to build on current and developing new relationships in the community will enable problem solving and program education and interventions to be delivered and completed by September 30, 2021. FY2021 Community Based Programs Agreement Page 24 of 35 Between CFW&JPS Foundation Exhibit A 13)Describe your plans to sustain this program beyond the CCPD funding period. This project has started data-driven community organizing processes in these communities that will continue to benefit residents, police, city officials and other stakeholders in preventing crime in their neighborhoods. The work proposed in this grant period will have a lasting impact for neighborhoods in 76104 and 76116 ZIP codes. While this project is scheduled to be completed by September 30, 2021, JPS will be examining other ZIP codes that would benefit from this work. 14)Has your Contractor obtained funding through the Crime Control and Prevention District previously? ® Yes ❑ No If so,please fill out the form on page 20.Include any awards received in the previous three cycles(FYI 8,FY19,FY20). FY2021 Community Based Programs Agreement Page 25 of 35 Between CFW&JPS Foundation Exhibit A ^d ^d m 'A m � c era a a a a acdovate C en N It � � S'"" U M ' U o o cdi sU. cdi 'o +" C 5 C,4 bo P. y d o V V O " `�U en •p 0N x " x 'o ff" Ol � ^d ,+ ^~ " 00 N U cC N O '� " +�.' y m cdi +''C% cdi �+U) N �+ � . 5 d N O ^� N Vn �O l� ^� t �+ N t" 4 y 05 N �" N .fir 4i N 'C s, N 'C N y .� 5 WI� 00 Cd �: U p G? 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Community Iniury Prevention Specialist-The.55 FTE Community Injury Prevention Specialist will assist with program implementation,deliver Crime Prevention presentations, and community organizing with police,city officials and others to identify interventions to 0.55 FTE $60,000.00 $33,000.00 decrease crime in the targeted areas.This expense relates to all Project Plan Activities. B.FRINGE Frinee Benefits-25.22%for both budgeted position is$16,335.50 on$64,772 is in kind. $0.00 C.TRAVEL Mileage-Local mileage for grant-funded staff to travel to the communities and meetings.50 miles per month x 12 months=600 miles x 0.58 per mile =$348.This expense relates to all 600.00 MILES $0.58 $348.00 Project Plan Activities. D.EQUIPMENT $0.00 E.SUPPLIES Books-This expense will cover books distributed to 250 families to children up to age 9 to increase reading opportunities and encourage parents reading with their children.The 250.00 FAMILIES $17.26 $4,315.23 estimated cost is approximately$17.26/family.This expense relates to Project Plan Activity 1.1.4 F.CONSULTING/CONTRACTING $0.00 G.SUB-GRANTS $0.00 H.00CUPANCY $0.00 INDIRECT Indirect costs go toward grant financial administration and grant management. 1 10.00%1 PERCENTAGE 1 $69,435.231 $6,943.52 FY2021 Community Based Programs Agreement Page 30 of 35 Between CFW&JPS Foundation Exhibit B FORT WORTH. Exhibit Request for Reimbursement(RFR) FY 2021 CRIME CONTROL AND PRF:VF.NTn1N DISTRICT By Email: Submit To: Submitting Agency: JPS Foundation cpd_grants@fortworthtexas.gov Contact Name: Margery V_Blake Phone Number: 817-702-7310 Mail: Email: Mblake((Zmpshealth.org Bob Bolen Public Safety Complex Remit Address: 1223 S.Main St,Fort Worth TX 76104 Attn:Grants Manager Financial Management Division Invoice Number: 505 West Felix St. Month of Request: Fort Worth,TX 76115 DIRECT COSTS(90%Minimum) A B C D E Total of Previous (B+C) (A-D) Budget Category Budget Amount Reimbursements This Month's Total g �ry g Request Requested Remaining Balance Requested To-Date Available A Personnel $ 64,772.00 $ $ 64,772.00 B Fringe Benefits $ $ - C Travel&Training $ 348.00 $ $ 348.00 D Equipment $ - $ - E Supplies $ 4,315.23 $ $ 4,315.23 F Contracts/Consultants $ $ G Sub-Awards $ $ H Occupancy $ $ - Total Direct Costs $ 69 435.23 $ $ $ $ 69 435.23 INDIRECT COSTS(10%Maximum) A B C D E Total of Previous (B+C) (A-D) This Month's Budget Category Budget Amount Reimbursements Request Total Requested Remaining Balance Requested To-Date Available Total InDirect Costs $ 6,943.52 $ $ $ 69943.52 Supporting documents required with monthly requests. Summary: See Requestfor Reimbwsement Imtructions forreference Total Budget: $ 769378.75 Previous Requests: $ This Request: $ Total Requested To-Date $ Remaining Funds $ 76,378.75 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order# Fund Dept M Account RFR Approved For Payment Grant Staff Signature Date Finance Received Stamp Placed Below FY2021 Community Based Programs Agreement Page 31 of 35 Between CFW&JPS Foundation Exhibit C b Wo o o o N 0 O con cc c � d � Cd U m A � � o o Cd abi U •�, Y V y � tu a G� •d U W y � O � �'' a cd o o .. ^d PQ p" P 1.0 s. bp" tu O icy y Jai '�O" •.� y U U O Cd y O P4 z 14-� z b cd 1.0 00 .� 0 ;o., y O P., v U y U y P- -d U O O mo 0 cd �3 v � 4) 0 O 1.0 O cad O O O O O O p k av '�" R O R y R cad O R U ►� U Z Z 0 Z 0 *k y Z O ' Z O U O cd 1-4 P-� c-j rn c li u U tr; P '.6 > r-: "a t p�j O U cd Exhibit E Crime Control and Prevention District Community Based Programs Quarterly Outcomes Report Date: Agency Name: JPS Foundation Program/Prcject Title: Community Safety,Intimate Partner Violence,and Socioeconomic Status:A Community Intervention Fiscal Period: Reporting Period: Contact Name: Margery Blake Email: mblake@jpshealth.org 1. Report outcome measure data and respond to the questions below to provide more detailed commentary on the implementation of the project.Complete the following questions in a brief 2-3 page narrative format. Outcome This Measure# Description Quarter Cumulative Goal 1.1 Sixty Percent(60%)of unduplicated participants will 60% have increased usable knowledge on how to be safer. 2. Describe major accomplishments achieved in implementing the project.Highlight specific aspects of the project contributing to its success. 3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing the project and how they were addressed or resolved. 4. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: FY2021 Community Based Programs Agreement Page 33 of 35 Between CFW&JPS Foundation Exhibit E Exhibit F: Crime Control and Prevention District Community Based Programs REQUEST FOR BUDGET MODIFICATION Fiscal Year 2021 Date Submitting Agency JPS Foundation Contact Name Margery Blake Phone Number and Email 817-702-7310,mblake@jpshealth.org Remit Address 1223 S.Main Street,Fort Worth,TX 76104 DIRECT COSTS 90% minimum Budget Category Approved Budget Change Requested Revised Budget A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub-Awards H. Occupancy Total Direct Costs INDIRECT COSTS 10% maximum Approved Budget Change Requested Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory Signatory Title Date FWPD STAFF USE ONLY ❑ Modification Approved ❑ Modification NOT Approved FWPD Staff Signature Date FY2021 Community Based Programs Agreement Page 34 of 35 Between CFW&JPS Foundation Exhibit F .§ k k/ t $ � § W £ � � 7 � � Q q ■ § � k w 2 42. ■ 7 � � S 2 O A — k Q CA 2 § 2 k ■ & ' � Q ■ � ■ U � 22 2 � � � £ � U � � © � ■ § - W � © u E - d ■ ■ � � o ■ 2 U N ■ _ t § w en