HomeMy WebLinkAboutContract 54553 CSC No. 54553
INTERLOCAL AGREEMENT
BETWEEN
WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT AND THE CITY OF
FORT WORTH
FISCAL YEAR 2021
In consideration of mutual covenants, promises, and agreements contained herein, THIS
INTERLOCAL AGREEMENT ("Agreement") is made and entered into between CITY OF
FORT WORTH, a home rule municipal corporation of the State of Texas, ("City")acting by and
through Jesus J.Chapa,its duly authorized Assistant City Manager,and WHITE SETTLEMENT
INDEPENDENT SCHOOL DISTRICT, hereinafter referred to as ("District"), acting by and
through Frank Molinar, Superintendent, its duly authorized representative.
RECITALS
WHEREAS, City has determined that After School Programs are necessary to support
crime prevention in City during Fiscal Year 2021 to meet one or more of the Crime Control and
Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and
gang-related activities through enhanced enforcement activities and crime prevention programs,
(2) to support efforts to increase the safety of residents and to decrease crime throughout Fort
Worth neighborhoods,and(3)to support efforts to increase the safety of youth and reduce juvenile
crime through crime prevention and intervention programs; and
WHEREAS,the City Council of Fort Worth and the White Settlement Independent School
District Board of Trustees have determined that the security and well-being of students at middle
and elementary schools during after-school hours of 3:00 PM to 6:00 PM are of prime importance;
and
WHEREAS,City and the District agree that the activities of elementary and middle school
children during these critical hours are of paramount importance to both government entities; and
WHEREAS, District proposes to continue the Blue Haze ES After School Program in
conjunction with the City.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Interlocal Agreement for the Blue Haze ES After School Program
2. Exhibit A—Scope of Work: Cover Sheet, Project Plan, and Program Narrative
3. Exhibit B—Budget Narrative Spreadsheet
4. Exhibit C—Request for Reimbursement (RFR) OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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5. Exhibit D—Project Plan Status Report
6. Exhibit E—Quarterly Outcomes Report
7. Exhibit F—Request for Budget Modification Form
8. Exhibit G—Corrective Action Plan Template
9. Exhibit H—Previous Year's Corrective Action Plan (if applicable)
Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term"City"shall include City,and its officers, agents,employees,and representatives.
The term "District" shall include District, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term"Party" shall refer to either City or District.
The term"Parties" shall refer to both City and District.
AGREEMENT
1. Responsibilities of District
1.1 District covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project
Plan. District shall be responsible for the day-to-day administration of the Blue Haze ES After
School Program. District agrees to expend the Program Funds in accordance with the Budget
Narrative Form as described in Exhibit "B". Program activities shall be reported in accordance
with Exhibit "D"- Project Plan Status Report and quarterly measures shall be reported in
accordance with Exhibit"E"- Quarterly Outcomes Report.
1.2 District will be responsible for the enforcement of these responsibilities on any After-
School Service Providers Contracts that District enters into associated with the funds provided
through this Agreement. The City will be provided copies of all executed agreements between the
District and any After-School Program Service Providers within five days of their execution.
2. Program Funds
2.1 In no event shall the total distribution from City made to the District during the Term of
this Agreement exceed the total sum of$57,500.00 ("Program Funds").
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2.2 Payment of the Program Funds from City to District shall be made on a cost-
reimbursement basis following receipt by City from District of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. District shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support
expenditure of Program Funds. Such reports shall be signed by the District or duly authorized
officer of the District. The RFR and Project Plan Status Report shall be submitted to City no later
than the 15th day following the end of the month. Submittal of a monthly RFR Project Plan Status
Report and Quarterly Outcomes Report is required even if services are not provided.
Each monthly RFR should be sequentially numbered and include expense documentation that is
legible,detailed,clear and concise. The submitted RFR shall include monthly and quarterly reports
as applicable. Submissions must be scanned and submitted to the Grants and Program Management
Section of the Fort Worth Police Department. Submissions should be titled "White Settlement
Independent School DistrictRFR Month" and sent either via email
to CPD_Grants(rfortworthtexas.gov, or via mail addressed as such: ATTENTION: Contract
Compliance Specialist, Financial Management Division, Bob Bolen Public Safety Complex,
505 W.Felix St.,Fort Worth,Texas,76115.Reimbursements will not be made until after receipt
of an acceptable and approved RFR and a monthly Project Plan Status Report from the District.
Additionally, a Quarterly Outcomes Report is required as described in section 4.2 and must be
approved prior to reimbursements. Reimbursements shall be made within 30 days of receipt of
said documents. Incomplete or incorrect submissions shall be returned to the District for
resubmission, restarting the 30-day reimbursement schedule.
2.3 District is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, District must
submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
Any modifications of more than five(5)percent of any budgeted line-item in the original approved
budget must have prior written permission from City before the modifications are made. The
Budget Modification Form (Exhibit "F") must be submitted, and request must be approved by
City, before any money is moved to the line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
Any modifications to zero line-items in the original approved budget must have prior written
permission from City before the modifications are made. The Budget Modification Form (Exhibit
"F")must be completed and approved by City before money is transferred into the new line-item.
Once the Budget Modification is approved,the modified budget will take effect on the first day of
the following month. The new modified budget shall not exceed the total amount of Program
Funds.
2.4 District will document cost allocations for all budgeted expenses throughout the entirety of
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the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, District will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the District's policy and procedures for the documentation of the cost allocations shall
be made available to the City upon request.
2.5 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.6 The District will be responsible for imposing the same program funding requirements as
listed in Section 5 of this Agreement on any After-School Program Service providers that it selects
to carry out its After-School Programs and will report any budget modifications that an After-
School Program Service Provider makes to the City.
2.7 Budget modification can only occur within the Direct and Indirect costs. Funds may not be
moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and 2.5.
Request for Budget Modification Form (Exhibit "F") shall be submitted via either email to
CPD_Grants@fortworthtexas.gov or to the Contract Compliance Specialist, Financial
Management Division, Bob Bolen Public Safety Complex at 505 W. Felix St.,Fort Worth, Texas,
76115.
3. Term
This Agreement shall commence upon October 1, 2020 ("Effective Date"), and shall end
on September 30, 2021 ("End Date"). All of District's expenditures under this Agreement must be
completed no later than September 30, 2021. The City reserves the right to withhold the final
Request for Reimbursement until all required documents have been received by the District.
4. Program Performance
4.1 District agrees to maintain full documentation supporting the performance of the work and
fulfillment of the objectives set forth in Exhibit"A."
4.2 District agrees to provide a monthly Project Plan Status and Quarterly Outcomes Report to
document the performance of the work described in Exhibit "D" and Exhibit "E," respectively.
The Project Plan Status and Quarterly Outcomes Report shall document the program activity
names, numbers of participants attending, details of the activities, and a description of the goals
achieved in support of the CCPD goals.Quarterly Outcomes Report shall be reported on a quarterly
basis and included in the January, April, July, and October RFR and Project Plan Status Report
submittals.Additionally,the Quarterly Outcomes Report must include descriptions of any realized
successes, and zip code data for unduplicated participants. The monthly Project Plan Status and
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Quarterly Outcomes Report shall be submitted to City no later than the 15th day after the end of
each month.
4.3 District agrees that the monthly Request for Reimbursement and Project Plan Status and
Quarterly Outcomes Report will be submitted to City no later than the 15th day after the end of
each month. Should District not be able to meet these requirements in a given month, the District
shall provide written notification prior to the deadline that details the expected date of submission.
If no notification is received before the 15th day, the City may document for future corrective
action. If, by the last day of the same month, District has not submitted the required reports, City
will send a non-compliance letter notifying District's duly authorized representative of a possible
suspension of program funding.
4.4 District agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. District agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR,Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
City. The CAP will contain the identified issue found by the City,how the District will correct that
issue, who the responsible person will be to ensure completion, and a target completion date. An
example of this form is attached as Exhibit"G".
4.5 A representative of the program from the District shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to District hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by District
under or in connection with this Agreement.
5.2 This Agreement may be terminated by City, in whole or in part, at any time and for any
reason upon written notice as specified in section 5.3.
5.3 Termination will be effected by delivering to District written notice of termination,
specifying the portion of the Agreement affected and the effective date of termination. Upon
District's receipt of notice of termination, District shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
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(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.4 In the event City suspends or terminates this Agreement for cause, and the cause for such
suspension or termination is determined to be invalid,the District's remedy shall be reinstatement
of this Agreement. District expressly waives any and all rights to monetary damages, including
but not limited to actual, consequential, and punitive damages, court costs, and attorney's fees.
5.5 Within thirty (30) days following the date of termination of this Agreement, District shall
return to City any property provided hereunder. City will have no responsibility or liability for
District's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. District shall maintain all equipment used in the administration and execution of Blue Haze
ES After School Program. District shall maintain,replace, or repair any item of equipment used in
support of the Blue Haze ES After School Program, or for use under the terms of this Agreement
that no longer functions or is lost or stolen. The cost for maintenance,replacement or repair of any
equipment used in support of Blue Haze ES After School Program and/or for use under the terms
of this Agreement is the sole responsibility of District. District shall not use Program Funds to
repair or replace said equipment. District shall use any and all equipment purchased with Program
Funds exclusively in support of Blue Haze ES After School Program. Within 10 days following
the purchase of equipment, District shall submit to City a detailed inventory of all equipment
purchased with Program Funds to the Grants and Program Management Section at the address set
forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of
each piece of equipment,the date each piece of equipment was purchased,the cost of purchase for
each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 District agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours,at the expense of the City or District,with such audit to be performed by an auditor
selected by the City or the Board. All records shall be retained for three (3) years following the
termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
District under this Agreement. District, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all District's operations
will be undertaken and may be conducted either by City (performed by staff in the Police
Department or the City's Internal Audit Department) or an independent auditor approved by the
City or Board. District shall submit a copy of any audit performed by their independent auditor
within 30 days of receipt of the final audit report.
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In addition, if the District receives $300,000.00 or more during any fiscal year, the District shall
also be required,at its own cost,to engage an independent third-party to perform an audit regarding
the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If
funding recipient is already obtaining a general audit of its financial matters by independent third-
party, that audit may be used to satisfy this requirement so long as it specifically includes separate
review of the records of CCPD funds. Because the independence of external audit firms is best
maintained by changing firms regularly, if a funding recipient continues to use the same audit firm
for more than three consecutive fiscal years,that fact will be reported to the Board and may result
in the amount of funding to the recipient being reduced or eliminated.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved
within fifteen (15) days after notice to District by City. If questions are not resolved within this
period, City reserves the right to withhold further funding under this and/or future agreement(s)
with District.
7.3 If, as a result of any audit, it is determined that District misused, misapplied or
misappropriated all or any part of the Program Funds,District agrees to reimburse City the amount
of such monies so misused, misapplied or misappropriated, plus the amount of any sanction,
penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 District's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include,but are not limited to: providing final Project Plan Status
Report and Quarterly Outcomes Report, making final payments, and disposing of Blue Haze ES
After School Program assets as appropriate, if deemed required by the City in its sole discretion.
7.5 District covenants and agrees to fully cooperate with City in monitoring the effectiveness
of the services and work to be performed by District under this Agreement, and work to be
performed by District under this Agreement and City shall have access at all reasonable hours to
offices and records of District, its officers, members, agents, employees, and subcontractors for
the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the District will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s)receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
If the District maintains the information the City is requesting, the District shall provide the
requested information to the City within 30 days of receipt of the request. If the District does not
maintain the requested information as of the date it receives the City's request, the District shall
begin collecting such information as of that date, shall provide an initial response regarding that
information within sixty days, and shall thereafter update that information on request.
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If necessary, an amendment may be brought forward to identify additional specific metrics that
District will be required to maintain and provide to the City to evaluate the effectiveness of the
Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 District shall operate hereunder as an independent contractor and not as an officer, agent,
or servant or employee of City. District shall have exclusive control of, and the exclusive right to
control, the details of the work and services performed hereunder, and all persons performing
same, and shall be solely responsible for the acts and omissions of its officers, members, agents,
servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of
respondent superior shall not apply as between City and District, its officers, members, agents,
servants, employees, subcontractors, program participants, licensees, or invitees, and nothing
herein shall be construed as creating a partnership or joint enterprise between City and District.
No federal, state, or local income tax,nor any payroll tax of any kind, shall be withheld or paid by
City on behalf of District. District shall not be treated as an employee with respect to the services
performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood
and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of
District, and any program participants hereunder are not eligible for, and shall not participate in
any employer pension, health, or other fringe benefit plan provided by City. It is expressly
understood and agreed that City does not have the legal right to control the details of the tasks
performed hereunder by District, its officers, members, agents, employees, subcontractors,
program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to District, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
To the extent allowed by law, each of the parties shall be liable and responsible for any
damages or loss caused by the negligent acts or omissions, or malfeasance or intentional
misconduct of each of its respective officers, agents, servants, or employees. Nothing in the
performance of this Agreement shall impose any liability for claims against District, other than
claims that may arise as set forth in this section and Section 12, or for claims which the Texas Tort
Claims Act may impose liability. Nothing in the performance of this Agreement shall impose any
liability for claims against the City of Fort Worth other than claims that may arise as set forth in
this section or for which liability may be imposed by the Texas Tort Claims Act.
District shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
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10. Non-Assignment
No assignment or delegation of duties under this Agreement by District shall be effective
without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Blue Haze ES After School Program is situated; and
no other public official of such locality or localities who exercises any functions or responsibilities
with respect to the Blue Haze ES After School Program during his tenure or for one year thereafter,
shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof,
for work to be performed hereunder. District shall incorporate, or cause to be incorporated, like
language prohibiting such interest, in all District and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of District shall have a financial
interest, direct or indirect,in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to District of any land, materials, supplies, or services
purchased with any funds transferred hereunder, except on behalf of District, as an officer,
employee, member, or program participant. Any willful violation of this paragraph with the
knowledge, expressed or implied, of District or its subcontractors, shall render this Agreement
voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances,District covenants that
neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 District will not unlawfully discriminate against any person or persons because of age,race,
color, religion, sex, disability, national origin, or sexual orientation, nor will District permit its
officers, members, agents, employees, subcontractors, or program participants to engage in such
discrimination.
12.3 If any claim arises from an alleged violation of this non-discrimination covenant by
District, its personal representatives, assigns, subcontractors, or successors in interest, District
agrees to assume such liability and to indemnify and defend City and hold City harmless from such
claim, to the extent allowed by law.
This section shall survive the expiration or termination of this Agreement.
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13. Compliance
13.1 District, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of District in writing to any
such violation on the part of District or any of its officers, members, agents, employees,
subcontractors or program participants, then District shall immediately desist from and correct
such violation.
13.2 District shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of District in writing to any
such violations on the part of District or any of its officers, members, agents, employees,program
participants or subcontractors, then District shall immediately desist from and correct such
violation.
14. Waiver of Immunity
The parties and their respective governing bodies do not waive any immunity by entering
into this Agreement, and each fully retains all immunities and defenses provided by law or
otherwise with respect to any action based on or occurring as a result of this Agreement.
15. Insurance Requirement
15.1 District shall procure and shall maintain during the term of this Agreement the following
insurance coverage:
(a) Commercial General Liability(CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and$100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
15.2 District's insurer(s)must be authorized to do business in the State of Texas for the lines of
insurance coverage provided and be currently rated in terms of financial strength and solvency to
the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
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City shall have the right to revise insurance coverage requirements under this Agreement.
15.4 District further agrees that it shall comply with the Worker's Compensation Act of Texas
and shall provide sufficient compensation insurance to protect District and City from and against
any and all Worker's Compensation claims arising from the work and services provided under this
Agreement.
16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement,venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
16.4 District represents that it possesses the legal authority, pursuant to any proper, appropriate
and official motion, resolution or action passed or taken, to enter into this Agreement and to
perform the responsibilities herein required.
16.5 This written instrument and Exhibits "A" through "F" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void. Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
16.6 All notices required or permitted by this Agreement must be in writing and deemed
delivered on the earlier of the date actually received or the third day following (i) deposit in a
United States Postal Service post office or receptacle; (ii) with proper postage (certified mail,
return receipt requested); and(iii) addressed to the other party at the address as follows or at such
other address as the receiving party designates by proper notice to the sending party:
CITY: Jesus Chapa, Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
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Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
DISTRICT: Frank Molinar Superintendent
White Settlement Independent School District
601 Blue Haze Dr.
Fort Worth, TX, 76108
16.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance, or administration of any sectarian or religious facility or activity, nor
shall said performance rendered or funds received be utilized so as to benefit,directly or indirectly,
any such sectarian or religious facility or activity.
16.8 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
16.9 Contractors are required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be in compliance with Texas Department of Family and Protective
Services standards, the Texas Administrative Code and all other applicable law. Contractors will
be responsible for conducting criminal background screening and maintaining appropriate records,
which will be subject to review by the City.DISTRICT SHALL INDEMNIFY CITY AND HOLD
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY DISTRICT, DISTRICT'S EMPLOYEES, SUBCONTRACTORS,
AGENTS, OR LICENSEES.
16.10 The provisions and conditions of this Agreement are solely for the benefit of the City and
District and are not intended to create any rights, contractual or otherwise, to any other person or
entity.
16.11 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
16.12 City actively supports the Immigration&Nationality Act(INA)which includes provisions
addressing employment eligibility, employment verification, and nondiscrimination. District shall
verify the identity and employment eligibility of its employees who perform work under this
Agreement. District shall complete the Employment Eligibility Verification Form (I-9), maintain
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photocopies of all supporting employment eligibility and identify documentation for all
employees, and upon request, provide City with copies of all I-9 forms and supporting eligibility
documentation for each employee who performs work under this Agreement. District shall
establish appropriate procedures and controls so that no services will be performed by any
employee who is not legally eligible to perform such services. District shall provide City with a
certification letter that is has complied with the verification requirements required by this
Agreement. To the extent allowed by law, District shall indemnify City from any penalties or
liabilities due to violations of this provision. City shall have the right to immediately terminate this
Agreement for violations of this provision by District.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
FY21-Interlocal Agreement between CFW&WSISD Page 13 of 30
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas, to be effective this day of 120
APPROVED AND AGREED FOR CITY APPROVED AND AGREED FOR
OF FORT WORTH WSISD
Jesus J.Chap(Sep 29,2020 08:59 CDT) Frank Molinar(Sep 25,202014:56 CDT)
Jesus J. Chapa Frank Molinar
Assistant City Manager Superintendent
Date:
Sep 29,2020 Date: Sep 25,2020
APPROVAL RECOMMENDED APPROVED AS TO FORM AND
E61M,/bkw LEGALITY FOR WSISD
Edwin Kraus(Sep 28,202018:57 CDT)
Edwin Kraus John er(Sep 28,202011:27 CDT)
Chief of Police Attorney for White Settlement ISD
Date: Sep 28,2020 Date: Sep 28,2020
go4�Up�
4 poRTn4
�a0
APPROVED AS TO FORM AND ATTEST a�� ° °9do
LEGALITY FOR CITY OF FORT
far Randld P. Gonzales
for Ronald P.Gonzales(Sep 29,2020 09:13 CDT) Pp "
WORTH °��nE4A5a44
Mary J. Kayser
City Secretary
Taylor Paris
Assistant City Attorney Date: Sep 29,2020
Date: Sep 29,2020 M&C No. 20-0628
1295 CERTIFICATION: N/A
Contract Compliance Manager: By signing I
acknowledge that I am the person responsible
for the monitoring and administration of this
contract, including ensuring all performance
and reporting requirements.
A'16�7�—
Keith Morris
Contract Compliance Manager
Date: Sep 28,2020
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FY21-Interlocal Agreement between CFW&WSISD Page 14 of 30
EXHIBIT A: SCOPE OF WORK-COVER SHEET
CONTRACTOR: White Settlement ISD AMOUNT REQUESTED: $ 57,500.00
PROGRAM/PROJECT TITLE: Blue Haze ES After-School Program
DIRECTOR: Janette Owens PHONE NUMBER: (817)367-5304
PHYSICAL ADDRESS: 601 Blue Haze Dr.,Fort Worth,TX 76108
CONTACT PERSON: Janette Owens EMAIL ADDRESS:janowens@wsisd.net
PHONE NUMBER: (817)637-5304 FAX NUMBER: N/A
GEOGRAPHICAL AREA/COUNCIL DISTRICT SERVED: Please mark all that apply
Q Specific Zip Code(s)—Specify below: Q City Wide(ALL) O Council District 3 Q Council District 4
Q Council District 2 Q Council District 6 Q Council District 7
Q Council District 5 Q Council District 8 Q Council District 9
CONTRACTOR STATUS: ❑ Registered Private Nonprofit(5010) ❑Registered Public Nonprofit
0 Public School District
CCPD PROGRAM FOCUS AREA—see page 2
® After School Program ❑ Safe Haven Youth Program ❑ Comin' Up Gang
❑ Family Justice Center ❑ Crime Prevention Agency Partnership
MARK THE APPLICABLE CCPD GOAL(S)—see"Definitions of Underlined Terms"before making a selection
❑ Reduce violent crime through crime prevention programs
❑ Reduce gang-related activities through crime prevention programs
❑ Increase safety in neighborhoods(see"Direct Neighborhood Project")
❑ Decrease crime in neighborhoods(see"Direct Neighborhood Project")
❑ Increase the jsqfLe1y of youth through crime prevention programs or intervention programs
X Reduce juvenile crime through crime prevention programs or intervention programs.
MARK(IF APPLICABLE) THE CCPD SPECIAL EMPHASIS
X Program incorporates literacy instruction/skills for children ages 0-9.
MARK THE PRIMARY TARGET POPULATION(S)
❑ Previously Adjudicated ❑ Never Adjudicated ❑ Children of Adjudicated
❑ Adults X Children ❑ Parents
CERTIFICATION:
I certify that the information contained in this contract fairly represents the above-named Contractor's operating
plans and budget. I acknowledge that I have read and understand the requirements and will comply with all
applicable rules and regulations relating to the contract process. I certify that I am authorized to sign this form and
to enter into and execute a contract with the City of Fort Worth to provide the services authorized.
NAME: Janette Owens TITLE: Chief Financial Officer
Tane*fe Owens Sep 28,2020
SIGNATURE: Janette Owens(Sep 28,202011:49 CDT) DATE:
FY21-Interlocal Agreement between CFW&WSISD Page 15 of 30
Exhibit A
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EXHIBIT A: SCOPE OF WORK- PROGRAM NARRATIVE
PROGRAM ABSTRACT
Studies show that youth who participate in after-school activities are less likely to engage in risky behaviors
such as juvenile crime, violence, drug use, smoking and alcohol abuse. Studies have shown that successful after-
school programs can reduce these behaviors by keeping children engaged in a safe,fun,and nurturing environment
with adult role models. White Settlement ISD, in partnership with YMCA of Metropolitan Fort Worth, provides
the After-school program at Blue Haze Elementary.
PROBLEM AND CAUSES
1) Programs must address at least one of the following CCPD problem area(s) from the Goal selected on
the cover sheet: violent crime, gang-related activities, laftly of residents and/or youth, crime in Fort
Worth neighborhoods, or iuvenile crime. Agencies should consult the specific definitions included in
this packet. Please justify your selection on the cover sheet by
a. Identifying and describing the problem area(s) relevant to your program.
b. Identifying if your contract is for a crime prevention program, intervention program, or a direct
neighborhood proiect.
c. Please describe in detail the causes of those problem area(s) and cite sources.
According to the latest research from the After-school Alliance and America after 3pm, 1 in 5 kids are
alone and unsupervised from 3 to 6 p.m. These are the hours when juvenile crime and victimization peak—and
many parents are still at work. When kids have no place to go after school, they miss valuable learning
opportunities,parents lose 8 days of work and businesses lose up to$300 billion a year.Participation in afterschool
programs has been associated with reduced drug use (Investing in Our Young People, University of Chicago,
2006) and criminal behavior(UCLA National Center for Research on Evaluation, Standards and Student Testing,
2007). Effective afterschool programs can improve classroom behavior (Wisconsin Department of Public
Instruction, 2010), school attendance, academic aspirations, and can reduce the likelihood that a student will drop
out (Huang, Leon, La Torre, Mostafavi, 2008). Attending afterschool programs can improve students' academic
performance. A national evaluation found that over 55 percent of students attending 21 st Century Community
Learning Center programs improved their reading and math grades, and that those who attended more regularly
were more likely to make gains (Naftzger et. al., 2007). Investing in the development of non-cognitive factors,
such as, social and emotional competencies and academic behaviors, can not only improve academic performance
in the short-term,but also benefit educational achievement and contribute to the reduction of inequalities in school
performance and post-secondary attainment in the long-term as well as decrease the juvenile crime rate (National
Research Council and Institute of Medicine. 2002. Community Programs to Promote Youth Development.
Washington, DC: The National Academies Press.).
PROGRAM ACTIVITIES AND OUTCOMES
2) Describe the direct target population the program/project will directly benefit. How many people?
What definable population group (i.e. age, ethnicity, etc.)? What neighborhood(s)?
The Afterschool Program operates on the Blue Haze ES campus five days per week for a minimum of 2.5
hours per day and focuses on students in kindergarten through 4th grade and will serve approximately 120 students
during 2020-2021 school year. The Afterschool Tutoring program enrolls students who perform below proficiency
in math and literacy, come from households with earnings less than the poverty level, and/or exhibit additional
risk factors such as repeated absences, chronic tardiness, and frequent behavioral referrals.NOTE: Blue Haze ES
serves grades K-4.
FY21-Interlocal Agreement between CFW&WSISD Page 18 of 30
Exhibit A
3) Describe how your program/project addresses the causes of the problem area(s) and achieves the goals
of CCPD. Cite relevant sources for evidence-based, evidence informed, or promising practice.
The afterschool program emphasizes program academic enrichment in including literacy tutoring, health
and wellness, as well as social and emotional development. The Northwest YMCA, a branch of the YMCA of
Metropolitan Fort Worth, will provide a variety of other program activities and services such as arts education,
leadership development, 21 st century skills, global learning, college and career exploration and family
engagement. The program relies on a highly coordinated community partnered delivery model, requiring strong
relationships between school staff and program staff. The program works to align with school day learning and
ensures this connection by employing a full-time site director and certified teacher liaison at each site. The program
is flexible across grade levels, targets high-need youth in need of academic support, and has been successfully
implemented in Ys in different communities across the nation.
4) Describe your measurable program activities and how they address the causes you described in Question
#1. Please include a description of measures and how your program will meet these goals.
Each day during the program students will participate in an hour of academic tutoring to ensure that they
are comprehending and completing their daily assignments from the school day as well as providing further
instruction and additional tutoring in literacy, math and science. Students will also engage in 30-60 minutes of
physical activity each day through a combination of activities from the CATCH for AFTERSCHOOL curriculum
and traditional teambuilding and cooperative group games. Students in the program will also engage in daily
character development activities from the YMCA Character Development Leadership Institute Guide. Lastly,
students will spend their remaining program time in their choice of enrichment activities that focus on social
emotional development through interactive group learning. All activities and lesson used in the program focus on
nine components are incorporated into our curriculum as a way to intentionally foster holistic youth development
through a range of activities focused on helping youth achieve,build relationships and feel like they belong.
• 21st Century Skills- Project based learning aligned with school-day curriculum that involves teamwork,
time management, STEM,journalism and robotics.
• Arts- Projects with clear learning objectives that engage youth in planning, implementation and
debriefing.
• College and Career Readiness- Activities that allow participants to explore career paths and higher
education opportunities.
• Family and Parent Engagement- Multiple ways for parents and families to engage including monthly
events, interactions with staff&Volunteer opportunities.
• Global Learning and Inclusion- Cultural events and projects that explore diverse perspectives, idea,
beliefs, and customs.
• Health & Wellness- Nutrition education and other activities related to well-being aligned with the Y's
Healthy Eating and Physical Activity standards.
• Academic enrichment- Board-based conceptual/cognitive learning that may or may not directly relate to
school content beyond homework(e.g., Kidzlit, KidzMath, Afterschool Math Plus)
• Leadership Development- Experiences that intentionally allow participants to plan develop and lead
program components with staff support.
• Service Learning- Projects with clear learning objectives that engage youth in planning, implementation
and debriefing.
Weekly lesson plans for the program with specific activities for each rotation. Students' participation in daily
activities are tracked through Group Transition Logs that are input into a google spreadsheet by the Site Director.
Daily program timeline: School dismissal- 6:00pm
2:45-3:00p- Student Check-in and Snack
3:15-4:15p-Academic Tutoring
FY21-Interlocal Agreement between CFW&WSISD Page 19 of 30
Exhibit A
4:20-5:OOp-Physical Fitness
5:05-5:45p- Character Development/Enrichment Activities
5:45-6:OOp- Self Guided Activities &Wrap Up
Time Group A Group B
2:45p-3:OOp Student Check-in and Snack
3:15p-4:15p (1 hr) Academic Tutoring Academic Tutoring
Cafeteria Computer Lab
4:25p-5:OOp (35 mins) Physical Activity/"Y Fit" Physical Activity/"Y FIT"
Gym Outside/Field
5:1 Op-5:55p (45 mins) Character Development&Enrichment Activities
5:55p-6:OOp Daily wrap up and Check-out
5) Describe your measurable program outcomes and how they affect the problem area(s) described in
Question#1. Please include a description of your evaluation methods.
The program aims to reduce juvenile crime by ensuring there are 120 students served in the program during
the grant cycle, helping students succeed academic success, encouraging students to attend the program on a
regular basis as well as school and building character that helps decrease the discipline issues in school.
The program purpose is to reduce juvenile crime by ensuring 50% of the students in the program see an
improvement in their academic performance in school. We will do this by conducting pre-post tutoring
assessments, comparing core course passing rates from semester to semester, and looking at the number and
percentage of students meeting STAAR standards by grade level. The program also aims to ensure that all students
will show an increase in their attendance by comparing attendance records from semester to semester. Finally, we
hope to see at least 25% of students improve their behavior in the program and during school. We will use office
discipline referrals and citizenship grades each semester to measure the success.
The Program Coordinator conducts site observations to ensure utilizing that programs are adhering to
planned activities and implementation fidelity. The Y after-school team at each center will work closely with its
campus's administrators, to ensure that the activities align with the identified needs of the student population.
Tutoring will address the specific academic needs of each center's student population. The campus after
school team will use tools such as the current Campus Needs Assessment and the Campus Improvement Plan to
identify those needs. The team will communicate closely with the teachers to align after school activities with
core day lessons, as well as to determine student academic progress. Teachers will be encouraged to participate
in the implementation of the after-school activities. Activity leaders will facilitate the development of non-
cognitive factors: social and emotional learning (SEL) and academic behaviors. Social and emotional learning
competencies aredefined as self-awareness, self-management, social awareness, relationship skills, personal
responsibility, decision-making, goal-directed behavior, and optimistic thinking. They will reward success to
encourage students and help motivate others to strive to do better.
The after-school team will also recruit participants based on referrals by counselors and the campus
administrative team. In addition, a campus administrator, preferably the Principal, will be encouraged to actively
participate in the team's Monthly Meetings, where the team discusses specific issues and how the program can
assist in addressing those issues with its resources.
FY21-Interlocal Agreement between CFW&WSISD Page 20 of 30
Exhibit A
Once analyses are conducted, a general review meeting will be held with the Y after-school team, school
principal, site supervisors,academic liaisons, or program managers to discuss results, clarify any areas of concern,
and gather additional feedback that may provide context for the outcomes.
6) Describe how your program addresses the CCPD special emphasis priority: literacy instruction/skills
specifically for children ages 0-9?
We utilize Kidz Lit Curriculum in the after-school program. After-School KidzLit is a reading enrichment
program for grades K-8 that is designed for out-of-school settings. Children hear fiction and nonfiction books read
aloud or read books independently and make connections between the stories and their own lives. Working with
partners or in groups,children have opportunities to express their feelings and explore big ideas through discussion,
drama, art, movement, and writing. The program promotes literacy growth and thinking skills and supports social
and emotional development.
We also utilize teachers at the elementary school to give weekly instruction on literacy and math and we
have reading partner volunteers from local colleges to read to/with the students on a monthly basis. Computer lab
time is also incorporated into the literacy activities where students can participate in the school's computer literacy
games.
7) Describe what makes your program unique. Include descriptions of how it compares with similar
programming offered in the area. If applicable, describe how your program/project integrates City of
Fort Worth programming or personnel, improves existing City of Fort Worth projects/programming,
or is directly involved with City of Fort Worth efforts to achieve Annual Report Strategic Goals.
WSISD understands the importance of providing a balance of academically rich activities with a focus on
social-emotional learning as well as improving youth physical well-being. In practice, site-based leaders' partner
with schools to align the monthly curricular activities to each school's unique focus while also creating a program
environment that supports the individual needs of the children in the program. Students develop SMART goals
and staff helps them achieve the goals through programming, clubs, in-school check-ins, and sharing resources
and results with families and the school community.
Recently, the Y worked with several FWISD Leadership Academies to align its programming to the
outcomes of these schools and further partnered with the ISD to hire certified instructional staff for the Y early
learning center located in a low-income apartment complex where the majority of families require assistance to
enroll. The YMCA provides a continuum of experiences for children birth - teenage years. In addition to Texas
Rising Star highly rated early learning centers, and licensed out-of-school time programs, the Y offers a menu of
programs for teens focused on their development. Y Achiever programs support youth growth across Five Pillars:
Academics, College Knowledge, Positive Relationships, Life Skills and Positive Identity. The Youth &
Government program introduces middle and high school youth to the branches of government and civic
participation. The NW Leaders Club brings high poverty youth in contact with business, civic and other leaders
as they near graduation. Other services like Diamond Girls, M3, Teen Camp and Lifeguard Academy provide
youth with role models,workplace skills and employment to prepare them for the next phase of their lives. These
strategies support educational readiness, whole child development and student engagement and its focus on
efficient operations and administration.
8) Describe:
a. how long it has been in operation,
b. how it is currently financially sustained, and
c. why CCPD funds are necessary at this time.
The After-school Program has been in existence at Blue Haze ES for the past 10 years and helped us in
FY21-Interlocal Agreement between CFW&WSISD Page 21 of 30
Exhibit A
reaching our united vision of preparing youth to succeed and serve while nurturing the potential of every child and
teen. Through much of this work, we have reached into some of Fort Worth's most challenging neighborhoods.
Our programs are accessible by all; we accept all children regardless of their family's ability to pay. As an
afterschool provider,this work focuses on preparing students from underserved communities for success in college
and citizenship. The program is currently sustained with CCPD funding and without funding from organizations
like yours, we will be limited in what we can provide to students at Blue Haze ES.
ORGANIZATION
9) Describe the geographic area your organization and project will serve (i.e. city wide, council
district(s),zip code, neighborhood, census tracts, etc.).
White Settlement ISD is located in White Settlement, TX and serves the students in within the city of White
Settlement and a portion of north Fort Worth. The after-school program is operated at Blue Haze Elementary
School located within the White Settlement ISD which encompasses a part of north Fort Worth which is served
by council zone 7. The address for the Blue Haze ES is 601 Blue Haze Drive, Fort Worth, TX 76108. For the
2019-2020 school year, White Settlement ISD is student enrollment is 6,979 students with 57.4% economically
disadvantaged. Of the 6,979 students, the ethnicity is, 42.5% Hispanic, 41.2% White, 9.3% African American,
4.83% Two or more races, 1.4%Asian, 0.37%American Indian, and 0.21%Hawaiian/Pacific Islander.
For the 2019-2020 school year, Blue Haze Elementary School has enrollment of 647 students with 40%
economically disadvantaged. Of the 647 students, the ethnicity is 55% White, 30% Hispanic, and 10% African
American and 5%two or more races.
FY21-Interlocal Agreement between CFW&WSISD Page 22 of 30
Exhibit A
Crime Control and Prevention District
Partners with a Shared Mission
Exhibit B-White Settlement
DESCRIPTION/JUSTIFICATION QUANTTrY QUANTITY RATE TOTAL
MEASURE
REVENUE
$0.00
A.SALARY
$0.00
B.FRINGE
$0.00
C.TRAVEL
$0.00
D.EQUIPMENT
$0.00
E.SUPPLIES
$0.00
F.CONSULTING/CONTRACTING
$0.00
G.SUB-GRANTS
YMCA SubGrant-White Settlement ISD sub-contracts with YMCA Metropolitan Fort
Worth to provide campus after-school care at Blue Haze Elementary.Please see separate 1.00 CONTRACT $52,500.00 $52,500.00
budget for detail on YMCA's associated costs.This item supports the YMCAFW who is the
after-school provider of the program/project.
H.00CUPANCY
$0.00
INDIRECT
Administrative Costs-Program is implemented at the school and the district receives 10%
administrative costs to cover the indirect costs of Indirect costs related to accounting, 0.10 PERCENT $50,000.00 $5,000.00
budgeting,purchasing,facilities,and utility usage for White Settlement ISD and Blue Haze
ES.
Total Expense 11 11
Total qi $57,500.00
FY21-Interlocal Agreement between CFW&WSISD Page 23 of 30
Exhibit B
Crime Control and Prevention District
Partners with a Shared Mission
Exhibit B:Subgrantee-YMCA
DESCRIPTION/IUSTIFICATION QUANTITY QUANTITY
RATE TOTAL
MEASURE
REVENUE
$0.00
Total Revenue 00
A.SALARY
Program Coordinator-I staff x$12hr x 5 bus per day x 5 days per week x 34 wks-$10,200.This
position will oversee the daily program min They will supervise the Activity Leaders and ensure
that the program is being administered properly.They will also be the parent liaison,maintaining
open lines of communication between the school day,afterschool and home.(This position 1.00 STAFF $10,200.00 $10,200.00
supports and supervises the entire Program and Project Plan Activities 1.1-1.2)
Activity Leader I-I staff x$10lu x 5 hrs per day x 3 days a wk x 34 wks=$5,100.Activity
leaders will be there to assist with ratios,supervision as well as transitions.They will assist the 1.00 STAFF $5,100.00 $5,100.00
Activity Leader I as well as the program coordinator daily.(This position supports Project All Plan
Activities 1.1-1.2.)
Activity Leader H-2 staffx$1lhr x 5 bra per day x 5 days a wk x 34 wks-$18,700 The Activity
Leader I will administer the program curriculum and lead the activities with the students daily. 2.00 STAFF $9,350.00 $18,700.00
They are in direct supervision of children and work in ratio.(This position supports Project All
Plan Activities 1.1-1.2.)
Afterachool Tutors-This expense will be used to offer virtual tutoring with students where the
child will be with us but the teacher will meet with the child or children virtually via google meets 2.00 STAFF $2,688.00 $5,376.00
or TEAMS.-2 Teachers X 4 hrs per week X 32 weeks X$21hr.This expense supports Project
Plan Activities 1.1-1.2.
B.FRINGE
Program Coordinator-This position supports and supervises the entire Program and Project Plan 10.00% PERCENT $10,200.00 $1,020.00
Activities
Activity Leader I-This position supports Project All Plan Activities and the program.Activity
Leaders are not assigned certain activities and support the rotation of all activities within required 10.00% PERCENT $5,100.00 $510.00
ratios.
Activity Leader H-This position supports Project All Plan Activities and the program.Activity
Leaders are not assigned certain activities and support the rotation of all activities within required 10.00% PERCENT $18,700.00 $1,870.00
ratios.
Afterschool Tutors-These positions support all Project Plan Activities. 16.00%1 PERCENT 1 $5,376.00 $860.00
C.TRAVEL
Staff Travel-Program Coordinator purchases supplies for the program each week traveling
around 22 miles round trip,multiple stops.34 weeks,22 miles per week with the reimbursement 1.00 TRAVEL $410.00 $410.00
rate of.54 cents per mile=$403.92.Rounded to$410.This expense supports all Project Plan
Activities 1.1-1.2.
D.EQUIPMENT
Wads-This expense is for the purchase of(2)iPad tablets for the program.The iPads will be
incorporated in to educational program activities,as well as be used to track attendance at the site. 7.00 IPADS $315.00 $2,205.00
This expense supports all Project Plan Activities 1.1-1.2.
E.SUPPLIES
Program Supplies-(Cost per Student-$109.98)Weekly supplies for 5 days ofprogramming for
a goal of 50 kids per day including snacks,crafts,teaching supplies,consumable materials-Active
play materials-playground ball,basketball,football,soccer ball,radio,bean bags,safety cones,flag
football set,fluff balls,jump ropes,gator skin balls,poly spot markers,volleyball,glue,scissors,
drawing paper,construction paper,butcher paper,poste board,markers,crayons,map pencils,
pencils,variety of beads,pipe cleaners,yam fabric,craft sticks,paint,chalk,drawing pencils,
canvases,books,smocks,table coverings,easel with paper,board games,variety of card games,
math supplies,rulers,timers,counters,tape measure,measuring spoons,game dice,large dice,
rhythm sticks,buckets,tubs,jars posters and resources for leaming,Lincoln logs,legos,blocks,
manipulates,pencil sharpener,pens,binders,folders,name tags,lanyards,student incentives- 50.00 STUDENTS $109.98 $5,499.00
assorted prizes and toys,and parent events activities-table cloths,party decorations.
This also covers the DESSA assessment fee which is$2.00 per student,per assessment plus$300
stafftraining fee for data analysis.
These supplies are used for daily curriculum components of the program;21 st Century Skills,
STEM,Arts,Healthy Eating Physical Activity,Leadership Development,Academic Enrichment,
College and Career Readiness.These components help us to engage youth in the program so that
they desire to attend.Youth learn through project-based activities that promote academic success.
F.CONSULTING/CONTRACTING
Educational Providers-Providers to enhance our program throughout the year and provide fun
educational activities for the students.(High Touch High Tech$300,Worth Learning$450)These
providers have engaging,hands-on leaming experiences for students that spark interest in math and
science with activities that are fun and exciting.Students get to learn about meal worms or create 1.00 CONTRACT $750.00 $750.00
exploding color volcanoes.These activities are usually more adventurous and creative then our
typical daily programming offers.This expense supports all Project Plan Activities 1.1-1.2.
G.SUB-GRANTS
$0.00
H.00CUPANCY
$0.00
INDIRECT
$0.00
d
FY21-Interlocal Agreement between CFW&WSISD Page 24 of 30
Exhibit B
FORT WORTH. Exhibit C
Request for Reimbursement(RFR)
FY 2021
CRIME CONTROL
AND PRF:VF.NTION DISTRICT
By Email: Submit To: Submitting Agency: White Settlement ISD
cpd_grants@fortworthtexas.gov Contact Name: Janette Owens
Phone Number: 817-367-5304
Mail: Email: iowens(Qwsisd.org
Bob Bolen Public Safety Complex
Remit Address: 401 S Cherry Lane,White Settlement
Attn:Grants Manager
Financial Management Division Invoice Number:
505 West Felix St. Month of Request:
Fort Worth,TX 76115
DIRECT COSTS(90%Minimum)
A B C D E
Total of Previous (B+C) (A-D)
Budget Category Budget Amount Reimbursements This Month's Total Requested Remaining Balance
Requested Request To-Date Available
A Personnel $ $
B Fringe Benefits -
C Travel&Training $ $
D Equipment -
E Supplies $ $
F Contracts/Consultants $ $
G Sub-Awards $ 52,500.00 $ $ 52,500.00
H Occupancy I $
Total Direct Costs Is 52 500.00 1$ $ $ $ 52 500,00
INDIRECT COSTS(10%Maximum)
A B C D E
Total of Previous This Month's (B+C) (A-D)
Budget Category Budget Amount Reimbursements Total Requested Remaining Balance
Requested Request To-Date Available
Total InDirect Costs $ 5 000.00 $ $ $ 5 000.00
Supporting documents required with monthly requests. Summary:
See Requestfor Reimbursement Instructions for reference Total Budget: $ 57,500.00
Previous Requests: $
This Request: $
Total Requested To-Date $
Remaining Funds $ 57,500.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purchase Order# Fund Dept ID Account
RFR Approved For Payment
Grant Staff Signature Date
Finance Received Stamp Placed Below
FY21-Interlocal Agreement between CFW&WSISD Page 25 of 30
Exhibit C
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Exhibit E
Crime Control and Prevention District
Partners with a Shared Mission
Quarterly Outcomes Report
Date:
Agency Name: White Settlement ISD
Program/Project Title: Blue Haze ES Afterschool Program
Fiscal Period: Reporting Period:
Contact Name: Janette Owens Email:janowens@wsisd.net
1. Report outcome measure data and respond to the questions below to provide more detailed
commentary on the implementation of the project.Complete the following questions in a brief
2-3 page narrative format.
Outcome
This
Measure# Description Quarter Cumulative Goal
50%of enrolled students will attend the program between
1.1 35-45 days during each quarter as demonstrated by daily 50%
attendance reports for the program.
40%of enrolled students will show an improvement in
their attitude,behavior,and emotion management based o
1.2 on assessments from the character development 40/o
curriculum.
2. Describe major accomplishments achieved in implementing the project.Highlight specific
aspects of the project contributing to its success.
3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing the
project and how they were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the identified CCPD
goals outlined in the contract?
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed
report materials accurately reflect the status of the aforementioned program/project.
Name: Date:
Title:
FY21-Interlocal Agreement between CFW&WSISD Page 28 of 30
Exhibit E
Exhibit F:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2021
Date
Submitting Agency White Settlement ISD
Contact Name Janette Owens
Phone Number and Email 817 367-5304;janowens@wsisd.net
Remit Address 601 Blue Haze Dr.,Fort Worth,TX 76108
DIRECT COSTS 90% minimum
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel
B. Fringe Benefits
C. Travel and Training
D. Equipment
E. Supplies
F. Contracts/Consultants
G. Sub-Awards
H. Occupancy
Total Direct Costs
INDIRECT COSTS 10% maximum
Approved Budget Change Requested Revised Budget
Modification Narrative (describe in detail what change is for)
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑ Modification Approved ❑ Modification NOT Approved
FWPD Staff Signature Date
FY21-Interlocal Agreement between CFW&WSISD Page 29 of 30
Exhibit F
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9/2/2020 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTWORTII
DATE: 9/1/2020 REFERENCE **M&C 20- LOG NAME: 35AFTER SCHOOL FOR
NO.: 0628 FY21
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL)Authorize Execution of Agreements with Fort Worth, Keller, Crowley, and White
Settlement Independent School Districts for Operation of After-School Programs in the
Total Program Amount of$1,926,250.00 for Fiscal Year 2021 (CCPD Funded)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Agreements with the Fort Worth,
Keller, Crowley, and White Settlement Independent School Districts in the total program amount of
$1,926,250.00 for the operation of After-School Programs at selected schools during Fiscal Year
2021.
DISCUSSION:
National research shows that adolescents are most at risk on school days between the hours of 3:00
p.m. and 6:00 p.m. of being a victim of a crime or of committing a crime. In response to this concept,
a multi-disciplinary task force was formed in 2001 consisting of City officials, school district personnel,
and related service providers. This task force developed a coordinated program for Fort Worth
Independent School District schools that documented juvenile crime patterns.
Each year since 2001, the City of Fort Worth (City) has funded After-School Programs using
appropriations from the Crime Control and Prevention District(CCPD). The participating school
districts include Fort Worth ISD, Keller ISD, Crowley ISD, and White Settlement ISD. Only schools
that lie within the boundaries of the City receive CCPD funding. Each district is responsible for the
day-to-day administration of its after-school program and is required to establish program goals and
objectives that are measurable and result in desired program outcomes. Today, the mission of the
After-School Programs is to provide a safe environment for educational, physical, and social
development leading to a reduction in juvenile crime.
Funding will be allocated as follows to each district in Fiscal Year 2021 on a reimbursement basis:
Fort Worth ISD funding in the amount of$1,495,000.00.
Keller ISD funding in the amount of$143,750.00.
Crowley ISD funding in the amount of$143,750.00.
White Settlement ISD funding in the amount of$57,500.00.
An additional contract will be executed with the Fort Worth Police Athletic League (FWPALS)for
$86,250.00. These funds were included in the After School Program allocation of the CCPD Budget.
It is not mentioned in a separate M&C due to the delegated authority for contracts under
$100,000.00.
These Agreements will be effective October 1, 2020, and will end on September 30, 2021.
This program serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds will be available contingent on the approval of the Fiscal
Year 2021 operating budget appropriation in the Crime Control and Prev Distr Fund. Funding is
anticipated to be available shortly after October 1, 2020. Prior to any expenditure being incurred, the
Police Department has the responsibility to validate the availability of funds.
apps.cfwnet.org/council_packet/mc_review.asp?I D=28197&councildate=9/1/2020 1/2
9/2/2020 M&C Review
TO
Fund Department Account Project Program Activity Budget Reference# Amount
I ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I I ID I I Year Chartfield 2
Submitted for City Manager's Office by_ Jay Chapa (5804)
Originating Department Head: Ed Kraus (4231)
Additional Information Contact: Keith Morris (4243)
ATTACHMENTS
apps.cfwnet.org/council_packet/mc_review.asp?ID=28197&councildate=9/l/2020 2/2
9/2/2020 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTWORTII
DATE: 9/1/2020 REFERENCE **M&C 20- LOG NAME: 35AFTER SCHOOL FOR
NO.: 0628 FY21
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL)Authorize Execution of Agreements with Fort Worth, Keller, Crowley, and White
Settlement Independent School Districts for Operation of After-School Programs in the
Total Program Amount of$1,926,250.00 for Fiscal Year 2021 (CCPD Funded)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Agreements with the Fort Worth,
Keller, Crowley, and White Settlement Independent School Districts in the total program amount of
$1,926,250.00 for the operation of After-School Programs at selected schools during Fiscal Year
2021.
DISCUSSION:
National research shows that adolescents are most at risk on school days between the hours of 3:00
p.m. and 6:00 p.m. of being a victim of a crime or of committing a crime. In response to this concept,
a multi-disciplinary task force was formed in 2001 consisting of City officials, school district personnel,
and related service providers. This task force developed a coordinated program for Fort Worth
Independent School District schools that documented juvenile crime patterns.
Each year since 2001, the City of Fort Worth (City) has funded After-School Programs using
appropriations from the Crime Control and Prevention District(CCPD). The participating school
districts include Fort Worth ISD, Keller ISD, Crowley ISD, and White Settlement ISD. Only schools
that lie within the boundaries of the City receive CCPD funding. Each district is responsible for the
day-to-day administration of its after-school program and is required to establish program goals and
objectives that are measurable and result in desired program outcomes. Today, the mission of the
After-School Programs is to provide a safe environment for educational, physical, and social
development leading to a reduction in juvenile crime.
Funding will be allocated as follows to each district in Fiscal Year 2021 on a reimbursement basis:
Fort Worth ISD funding in the amount of$1,495,000.00.
Keller ISD funding in the amount of$143,750.00.
Crowley ISD funding in the amount of$143,750.00.
White Settlement ISD funding in the amount of$57,500.00.
An additional contract will be executed with the Fort Worth Police Athletic League (FWPALS)for
$86,250.00. These funds were included in the After School Program allocation of the CCPD Budget.
It is not mentioned in a separate M&C due to the delegated authority for contracts under
$100,000.00.
These Agreements will be effective October 1, 2020, and will end on September 30, 2021.
This program serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds will be available contingent on the approval of the Fiscal
Year 2021 operating budget appropriation in the Crime Control and Prev Distr Fund. Funding is
anticipated to be available shortly after October 1, 2020. Prior to any expenditure being incurred, the
Police Department has the responsibility to validate the availability of funds.
apps.cfwnet.org/council_packet/mc_review.asp?I D=28197&councildate=9/1/2020 1/2
9/2/2020 M&C Review
TO
Fund Department Account Project Program Activity Budget Reference# Amount
I ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I I ID I I Year Chartfield 2
Submitted for City Manager's Office by_ Jay Chapa (5804)
Originating Department Head: Ed Kraus (4231)
Additional Information Contact: Keith Morris (4243)
ATTACHMENTS
apps.cfwnet.org/council_packet/mc_review.asp?ID=28197&councildate=9/l/2020 2/2