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Home My WebLink AboutOrdinance 24432-09-2020 Ordinance No. 24432-09-2020 AN ORDINANCE ADJUSTING APPROPRIATIONS IN THE WATER AND SEWER COMMERCIAL PAPER FUND BY INCREASING APPROPRIATIONS IN THE VILLAGE CREEK RECLAMATION FACILITY PHASE II ELECTRICAL IMPROVEMENTS PROJECT IN THE AMOUNT OF $9,545,569.00 AND BY DECREASING APPROPRIATIONS IN THE UNSPECIFIED PROJECT BY THE SAME AMOUNT; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2019-2020 in the Budget of the City Manager, there shall also be adjusted appropriations in the Water and Sewer Commercial Paper Fund by increasing appropriations in the Village Creek Reclamation Facility Phase II Electrical Improvements project in the amount of$9,545,569.00 and by decreasing appropriations in the Unspecified project by the same amount. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion orjudgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance 23835-09-2019 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: o i 17:57 CDT) fr Ronald P.Gonzales(Sep 30,202008:44 CDT) Douglas W Black Mary J. Kayser Sr Assistant City Attorney City Secretary =oF FORT . ADOPTED AND EFFECTIVE: September 22, 2020 * '2 �XAS • ' k 3 • • -r RECLAMATIONVILLAGE CREEK WATE �.. teilllr� son — r.e ; �rr�� r� Sol Rift • Will, - INS � * Will INDOOR mom ip IMM Vitt name T— ■�[ !/WRiiiMB�r��i�� rrr ii ia�ik, �, r0, Mr 5� � qr ;rM I%M NOW 1 - FORTWORTH 1 . �f �• ■0.'i ii ilA1 11A'� �� a'".w'"'� w.�r. .•.,w. i �' 4"{ a�=�� M I/R/i IM}III lilfi !Yk� rr u.e,i. 1 1 City of Fort Worth,Texas Mayor and Council Communication DATE: 09/22/20 M&C FILE NUMBER: M&C 20-0699 LOG NAME: 60VCWRF PH ELECTRICAL—GUPTA AND WINSTONELEC SUBJECT (CD 5)Authorize Execution of Amendment No. 1 in the Amount of$235,325.00 to an Engineering Agreement with Gupta and Associates,Inc.for Village Creek Water Reclamation Facility Phase II Electrical Improvements,Authorize Execution of a Contract with Winston Electric Inc.dba ACME Electric in the Amount of$8,647,846.00 for Village Creek Water Reclamation Facility Phase 11 Electrical Improvements,Provide for Project Costs for a Project Total Amount of$9,780,894.00,Adopt Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt,and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Authorize the execution of Amendment No. 1 to City Secretary Contract No.52516,an engineering agreement with Gupta and Associates, Inc.,in the amount of$235,325.00 for construction support services for the Village Creek Water Reclamation Facility Phase II Electrical Improvements project for a revised contract amount of$977,102.00; 2. Authorize execution of a contract with Winston Electric Inc.dba ACME Electric in the amount of$8,647,846.00 for the Village Creek Reclamation Facility Phase 11 Electrical Improvements; 3. Adopt the attached Resolution expressing official intent to reimburse expenditures with proceeds from future debt for the Village Creek Reclamation Facility Phase 11 Electrical Improvements;and 4. Adopt the attached Appropriation Ordinance adjusting appropriations in the Water and Sewer Commercial Paper fund by increasing appropriations in the amount of$9,545,569.00 for the Village Creek Reclamation Facility Phase II Electrical Improvements project(City Project No.CO2648)and decreasing appropriations in the Unspecified Project(City Project No. UNSPEC)by the same amount. DISCUSSION: The City of Fort Worth owns and operates the Village Creek Water Reclamation Facility(VCWRF),a 166 million gallons per day(MGD)plant, comprised of primary, secondary and tertiary treatment,anaerobic digestion,chlorine disinfection and de-chlorination. The VCWRF was originally constructed in the 1950's as a 5 million gallon per day(MGD)plant and expanded in incremental steps over time to its present rating of 166 MGD.Electrical equipment and components have been installed over many years as the plant has expanded,with some equipment close to 40 years in age. On June 25,2019(M&C C-29185),the City Council authorized an engineering agreement with Gupta and Associates,Inc.(City Secretary Contract No.52516),in the amount of$741,777.00,for the design of Phase II Electrical Improvements at VCWRF. As part of Amendment No.1,the engineer will perform basic construction support services including shop drawings and submittals reviews, change order review,record drawings and update plant operational preparation. Construction of the project was advertised for bid on June 18 and 25,2020 in the Fort Worth Star Telegram.On July 30,2020 the following bids were received: Bidder Base Bid+Alternates Contract Time Al and A2 Clark Electric,Inc.* $6,448,267.00 Winston Electric Inc.dba $8,647,846.00 655 Calendar ACME Electric** Days Facility Solutions Group,Inc. $9,200,600.00 *Clark Electric,Inc.was determined to be non-responsive to the contract documents due to failure to comply with the contract specifications. **Staff recommends award of contract to Winston Electric, Inc.dba ACME Electric. In addition to the contract cost,$446,202.00 is required for project management and inspection and$216,196.00 is provided for project contingency. This project will have no impact on the Water Department operating budget when complete. Funding for VCWRF Phase II Electrical Improvements is depicted below: m„o� Fund I Existing Additional Project Total" �f Appropriations Appropriations Water&Sewer Bonds 2016-Fund $612,800.00 $0.00 $612,800.00 56005 _ W&S Capital Project $11,475,000.00 $0.00 $11,475,000.00 2018-Fund 56014 WS Capital Project $941,777.00 $0.00 $941,777.00 2019-Fund 56016 W&S Commercial $0.00 $9,545,569.00 $9,545,569.00 Paper-Fund 56019 Project Total $13,029,577.00 $9,545,569.00$22,575,146.0011 "Numbers rounded for presentation purposes. This project is anticipated to be included in a future revenue bond issue for the Water&Sewer fund.Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation authority authorized under the Callable Commercial Paper Program(CP)will be used to provide interim financing for this project until debt is issued.To the extent resources other than the Water and Sewer portfolio are used to provide interim financing,the Water&Sewer fund will be charged interest that is equivalent to the overall rate of return being earned by the City portfolio(currently approximately 2.3 percent annually).Should the City's portfolio not support the liquidity needed to provide an interim short-term financing source,another funding source will be required,which could mean issuance of securities under the CP Program or earlier issuance of Water and Sewer revenue bonds than is currently planned.Once debt associated with this project is sold,bond proceeds will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached reimbursement resolution. The City Council approved the Water Department's Fiscal Year 2020-2024 Five-Year Capital Improvement Plan on September 17,2019.This City Council approved plan includes this specific project,with funding identified through the CP program to be reimbursed with future revenue bonds.In accordance with the provisions of the Financial Management Policy Statements,staff anticipates presenting revenue-supported debt issuances to the City Council for consideration within the next three years.This debt must be issued within approximately three years to provide reimbursement for these expenses.If that does not occur,the costs will no longer be reimbursable by issuing tax-exempt debt and the funding source will have to be made whole through other budgetary methods.Adoption of this resolution does not obligate the City to sell bonds,but preserves the ability to reimburse the City from tax-exempt bond proceeds. M/WBE OFFICE:Winston Electric Inc.dba ACME Electrical Contractors is in compliance with the City's BDE Ordinance by committing to five percent MBE participation on this project.The City's MBE goal on this project is five percent. M/WBE OFFICE:Gupta&Associates,Inc.is in compliance with the City's BDE Ordinance by committing to 21 percent SBE participation on this amendment.The City's SBE goal on this Amendment No. 1 is 20 percent.Additionally, Gupta&Associates,Inc.is a certified M/WBE firm. The project is located in COUNCIL DISTRICT 5 and serves all COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies upon approval of the above recommendations and adoption of the attached appropriation ordinance,funds will be available in the W&S Commercial Paper fund for the VCWRF Phase II Electrical Improvements project. Prior to an expenditure being incurred, the Water Department has the responsibility of verifying the availability of funds. Submitted for City Manager's Office by: Dana Burghdoff 8018 Originating Business Unit Head: Chris Harder 5020 Additional Information Contact: Farida Goderya 8214