HomeMy WebLinkAboutContract 54563 CSC#54563
AGREEMENT FOR PARTNERS WITH A SHARED MISSION
BETWEEN BOYS & GIRLS CLUBS OF GREATER TARRANT COUNTY
AND THE CITY OF FORT WORTH
FOR THE SAFE HAVEN YOUTH PROGRAM
FISCAL YEAR 2021
In consideration of mutual covenants, promises, and agreements contained herein, this agreement
("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule
municipal corporation of the State of Texas, ("City")acting by and through Jesus J. Chapa,its duly
authorized Assistant City Manager,and BOYS&GIRLS CLUBS OF GREATER TARRANTY
COUNTY, a Texas non-profit corporation ("Contractor") acting by and through Daphne Barlow
Stigliano, President, its duly authorized representative.
RECITALS
WHEREAS, City has determined that the Safe Haven Youth Program is necessary to
support crime prevention in City during Fiscal Year 2021. The Safe Haven Youth Program at
Martin will enhance the prevention focus of the Crime Control and Prevention District ("CCPD")
goals, which are (1) to support efforts to reduce violent crime and gang-related activities through
enhanced enforcement activities and crime prevention programs, (2)to support efforts to increase
the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to
support efforts to increase the safety of youth and reduce juvenile crime through crime prevention
and intervention programs; and
WHEREAS, Contractor has agreed to operate the Safe Haven Youth Program
("Program"), which will support the police department's crime prevention efforts throughout the
community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate the
Program; and
WHEREAS, City, as consideration for the performance of the Contractor, has
appropriated monies in the CCPD Budget in the amount of$353,067.25 ("Program Funds") to
provide to Contractor on a reimbursable basis for the operation of Safe Haven at Martin subject to
and in accordance with this agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A—Scope of Work: Cover Sheet, Project Plan, and Program Narrative
3. Exhibit B—Budget Narrative Spreadsheet
4. Exhibit C—Request for Reimbursement (RFR)
5. Exhibit D—Project Plan Status Report OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
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6. Exhibit E—Quarterly Outcomes Report
7. Exhibit F—Request for Budget Modification Form
8. Exhibit G—Corrective Action Plan Template
9. Exhibit H—Previous Year's Corrective Action Plan (if applicable)
Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term"City"shall include City,and its officers, agents,employees, and representatives.
The term "Contractor" shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term"Party" shall refer to either City or Contractor.
The term"Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform,or cause to be performed,with good faith
and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project
Plan.Contractor shall be responsible for the day-to-day administration of the Safe Haven at Martin.
Contractor agrees to expend the Program Funds in accordance with the Budget Narrative Form as
described in Exhibit "B". Program activities shall be reported in accordance with Exhibit "D"-
Project Plan Status Report and quarterly measures shall be reported in accordance with Exhibit
"E"- Quarterly Outcomes Report.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed the total sum of$353,067.25 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support
expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor. The RFR and Project Plan Status Report shall be submitted to City no
later than the 15th day following the end of the month. Submittal of a monthly RFR Project Plan
Status Report and Quarterly Outcomes Report is required even if services are not provided.
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Each monthly RFR should be sequentially numbered and include expense documentation that is
legible,detailed,clear and concise. The submitted RFR shall include monthly and quarterly reports
as applicable. Submissions must be scanned and submitted to the Grants and Program Management
Section of the Fort Worth Police Department. Submissions should be titled `BGC Safe Haven -
RFR Month"and sent either via email to CPD_Grants@fortworthtexas.gov, or via mail addressed
as such: ATTENTION: Contract Compliance Specialist, Financial Management Division,
Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115.
Reimbursements will not be made until after receipt of an acceptable and approved RFR and a
monthly Project Plan Status Report from the Contractor. Additionally, a Quarterly Outcomes
Report is required as described in section 4.2 and must be approved prior to reimbursements.
Reimbursements shall be made within 30 days of receipt of said documents. Incomplete or
incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day
reimbursement schedule.
2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
2.4 Any modifications of more than five (5) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form(Exhibit"F")must be submitted,and request must be approved by
City, before any money is moved to the line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit "F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not be
moved from a Direct line-item into an Indirect line-item, or vice versa. Modification of Direct and
Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and 2.5.
2.7 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
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2.8 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.9 Request for Budget Modification Form(Exhibit"F") shall be submitted via either email to
CPD_Grants@fortworthtexas.gov or to the Contract Compliance Specialist, Financial
Management Division, Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth, Texas,
76115.
3. Term
This Agreement shall commence upon October 1, 2020 ("Effective Date"), and shall end
on September 30,2021 ("End Date"). All of Contractor's expenditures under this Agreement must
be completed no later than September 30, 2021. The City reserves the right to withhold the final
Request for Reimbursement until all required documents have been received by the Contractor.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit"A."
4.2 Contractor agrees to provide a monthly Project Plan Status and Quarterly Outcomes Report
to document the performance of the work described in Exhibit"D" and Exhibit"E,"respectively.
The Project Plan Status and Quarterly Outcomes Report shall document the program activity
names, numbers of participants attending, details of the activities, and a description of the goals
achieved in support of the CCPD goals.Quarterly Outcomes Report shall be reported on a quarterly
basis and included in the January, April, July, and October RFR and Project Plan Status Report
submittals.Additionally,the Quarterly Outcomes Report must include descriptions of any realized
successes, and zip code data for unduplicated participants. The monthly Project Plan Status and
Quarterly Outcomes Report shall be submitted to City no later than the 15th day after the end of
each month.
4.3 Contractor agrees that the monthly Request for Reimbursement and Project Plan Status and
Quarterly Outcomes Report will be submitted to City no later than the 15th day after the end of
each month. Should Contractor not be able to meet these requirements in a given month, the
Contractor shall provide written notification prior to the deadline that details the expected date of
submission. If no notification is received before the 15th day, the City may document for future
corrective action. If, by the last day of the same month, Contractor has not submitted the required
reports, City will send a non-compliance letter notifying Contractor's duly authorized
representative of a possible suspension of program funding.
4.4 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR,Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
City. The CAP will contain the identified issue found by the City,how the Contractor will correct
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that issue, who the responsible person will be to ensure completion, and a target completion date.
An example of this form is attached as Exhibit"G".
4.5 A representative of the program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty(30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages,including but not limited to actual,consequential,and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
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City. Contractor shall maintain all equipment used in the administration and execution of Safe
Haven Youth Program at Martin. Contractor shall maintain, replace, or repair any item of
equipment used in support of the Safe Haven Youth Program at Martin, or for use under the terms
of this Agreement that no longer functions or is lost or stolen. The cost for maintenance,
replacement or repair of any equipment used in support of Safe Haven Youth Program at Martin
and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor
shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all
equipment purchased with Program Funds exclusively in support of Safe Haven Youth Program
at Martin. Within 10 days following the purchase of equipment, Contractor shall submit to City a
detailed inventory of all equipment purchased with Program Funds to the Grants and Program
Management Section at the address set forth in paragraph 2.2 above. The equipment inventory
shall include an itemized description of each piece of equipment,the date each piece of equipment
was purchased, the cost of purchase for each piece of equipment, and the location of each piece of
equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board.All records shall be retained for three(3)years following
the termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City (performed by staff in the
Police Department or the City's Internal Audit Department) or an independent auditor approved
by the City or Board. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
In addition, if the Contractor receives $300,000.00 or more during any fiscal year, the Contractor
shall also be required, at its own cost, to engage an independent third-party to perform an audit
regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City
staff. If funding recipient is already obtaining a general audit of its financial matters by an
independent third-party,that audit may be used to satisfy this requirement so long as it specifically
includes separate review of the records of CCPD funds. Because the independence of external
audit firms is best maintained by changing firms regularly, if a funding recipient continues to use
the same audit firm for more than three consecutive fiscal years, that fact will be reported to the
Board and may result in the amount of funding to the recipient being reduced or eliminated.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved
within fifteen(15)days after notice to Contractor by City. If questions are not resolved within this
period, City reserves the right to withhold further funding under this and/or future agreement(s)
with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
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misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include,but are not limited to: providing final Project Plan Status
Report and Quarterly Outcomes Report, making final payments, and disposing of Safe Haven at
Martin assets as appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s)receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
on request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent,or servant or employee of City. Contractor shall have exclusive control of,and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its officers,
members,agents, servants,employees,subcontractors,program participants,licensees,or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor.No federal,state,or local income tax,nor any payroll tax of any kind, shall be withheld
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or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors,program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101), CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR
ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR
CHARACTER,WHETHER REAL OR ASSERTED,TO THE EXTENT CAUSED BY THE
NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL
MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR
EMPLOYEES.
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND
HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES
HARMLESS AGAINST ANY AND ALL CLAIMS,LAWSUITS,ACTIONS, COSTS,AND
EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR
PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO
OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE
OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR
PROVISIONS OF THIS AGREEMENT OR(II)ANY NEGLIGENT ACT OR OMISSION
OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS,
ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR
SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT;
EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT
APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE
CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS,
AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH
CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED
COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS.
NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S
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GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Safe Haven Youth Program at Martin is situated; and
no other public official of such locality or localities who exercises any functions or responsibilities
with respect to the Safe Haven Youth Program at Martin during this tenure or for one year
thereafter, shall have any interest, direct or indirect,in any contract or subcontract, or the proceeds
thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be
incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder.
11.2 No officer, employee,member, or program participant of Contractor shall have a financial
interest, direct or indirect,in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers,members,agents, employees, subcontractors, or program participants to engage
in such discrimination.
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101),IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF
THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
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INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that by execution of this Agreement, the City does not waive or surrender
any of its governmental powers.
15. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property; Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement
16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liability(CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split
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limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and$100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required by this Agreement, except for policies of worker's
compensation or accident/medical insurance shall list the City as an additional insured. City shall
have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required
Worker's Compensation insurance certificate.
16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. Ten(10)days'notice shall be acceptable in the event of non-payment
of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102, with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement,venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
FY21 Partners with a Shared Mission Page 11 of 38
Agreement between CFW&BGCGTC
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations,maintenance or administration of any sectarian or religious facility or activity,nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any
such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)tax-exempt status
during the term of this Agreement.
17.12 Contractor is required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be in compliance with Texas Department to Family and Protective
Services standard, the Texas Administrative Code and all other applicable law. Contractors will
be responsible for conducting criminal background screening and for maintain appropriate records,
which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND
HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO
VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S
EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES.
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail,postage prepaid,to the address of the other party
FY21 Partners with a Shared Mission Page 12 of 38
Agreement between CFW&BGCGTC
shown below:
CITY: Jesus Chapa, Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
CONTRACTOR: Boys & Girls Clubs of Greater Tarrant County
Daphne Barlow Stigliano, CEO &President
3218 E. Belknap St.
Fort Worth, TX, 76111
19. Counterparts: Electronically Transmitted Signature
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf) or similar image) shall be deemed to be an original signature hereto.
20. Immigration Nationality Act
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice to Contractor,shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
FY21 Partners with a Shared Mission Page 13 of 38
Agreement between CFW&BGCGTC
IN WITNESS WHEREOF,the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas, to be effective this day of 120
APPROVED AND AGREED FOR CITY APPROVED AND AGREED FOR BOYS
OF FORT WORTH & GIRLS CLUBS OF GREATER
!1 TARRANT COUNTY
Jesus J.Chapa(Sep29,2 2016:SSCDT)
Jesus J. Chapa `L'}ArOMtp /�JU OM Grf►ti0
Assistant City Manager Daphne Barlow Stigliano
Date:
Sep 29,2020 CEO &President
Date: Sep 28,2020
APPROVAL RECOMMENDED
APPROVED AS TO FORM AND
E winKraus(Sep29,202016:49CDT) LEGALITY FOR BOYS & GIRLS
Edwin Kraus CLUBS OF GREATER TARRANT
Chief of Police COUNTY
Date:
Sep 29,2020 L-ta' ��� 44"4w
Attorney for BGCGTC
APPROVED AS TO FORM AND
LEGALITY FOR CITY OF FORT Date: Sep 28,2020
WORTHFORr °;P o
ATTEST pro osd
for Ronald P. Gonzales
for RonaldP.Gonzales(Sep30,202008:24CDT) pdQ�TEXASopa
Taylor Paris �uaoaaa
Assistant City Attorney Mary J. Kayser
Date:
Sep 29,2020 City Secretary
Date: Sep 30,2020
Contract Compliance Manager: By signing I M&C No. 20-0629 09/01/20
acknowledge that I am the person responsible 1295 CERTIFICATION: 2020-639966
for the monitoring and administration of this
contract, including ensuring all performance
and reporting requirements.
441&7�4A1d-
Keith Morris
Contract Compliance Manager
Date: Sep 28,2020
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
FY21 Partners with a Shared Mission Page 14 of 38
Agreement between CFW&BGCGTC
EXHIBIT A: SCOPE OF WORK-COVER SHEET
CONTRACTOR: Boys&Girls Clubs of Greater Tarrant County AMOUNT REQUESTED: $353,067.25
PROGRAMIPROJECT TITLE: Safe Haven Youth Program at Martin
DIRECTOR: Daphne Barlow Stigliano PHONE NUMBER: 817-834-4711
PHYSICAL ADDRESS: 3128 E. Belknap St,Fort Worth,TX 76111
CONTACT PERSON:Shon Dorsey EMAIL ADDRESS: sdorsey@becgtc.org
PHONE NUMBER: 713-578-0096 FAX NUMBER: (817)222-0911
GEOGRAPHICAL AREA/COUNCIL DISTRICT SERVED: Please mark all that apply
Q Specific Zip Code(s)—Specify below: Q City Wide(ALL) O Council District 3 Q Council District 4
Q Council District 2 Q Council District 6 Q Council District 7
Q Council District 5 ✓ Council District 8 Q Council District 9
CONTRACTOR STATUS: ® Registered Private Nonprofit(5010) ❑ Registered Public Nonprofit
CCPD PROGRAM FOCUS AREA—see page 2
❑ After School Program ® Safe Haven Youth Program ❑ Comin' Up Gang
❑ Family Justice Center ❑ Crime Prevention Agency Partnership
MARK THE APPLICABLE CCPD GOAL(S)—see"Definitions of Underlined Terms"before making a selection
❑ Reduce violent crime through crime prevention programs
❑ Reduce gang-related activities through crime prevention programs
❑ Increase safety in neighborhoods(see"Direct Neighborhood Project")
❑ Decrease crime in neighborhoods(see"Direct Neighborhood Project")
❑ Increase the jsqfLe1y of youth through crime prevention programs or intervention programs
X Reduce juvenile crime through crime prevention programs or intervention programs.
MARK(IF APPLICABLE) THE CCPD SPECIAL EMPHASIS
® Program incorporates literacy instruction/skills for children ages 0-9.
MARK THE PRIMARY TARGET POPULATION(S)
❑ Previously Adjudicated ❑ Never Adjudicated ❑ Children of Adjudicated
❑ Adults X Children ❑ Parents
CERTIFICATION:
I certify that the information contained in this contract fairly represents the above-named Contractor's operating
plans and budget. I acknowledge that I have read and understand the requirements and will comply with all
applicable rules and regulations relating to the contract process. I certify that I am authorized to sign this form and
to enter into and execute a contract with the City of Fort Worth to provide the services authorized.
NAME: Daphne Barlow Stiigli�anow TITLE: CEO&President
SIGNATURE• �a DATE: Sep 28,2020
FY21 Partners with a Shared Mission Page 15 of 38
Agreement between CFW&BGCGTC
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EXHIBIT A: SCOPE OF WORK- PROGRAM NARRATIVE
PROGRAM ABSTRACT
The Safe Haven Youth program at the Martin Branch of the Boys & Girls Clubs of Greater Tarrant County
provides high quality afterschool and summer programming to youth ages 6-18. Programming is focused on three
key outcomes: Academic Success, Healthy Lifestyles, and Character/Citizenship. Our number one priority is the
safety and well-being of all youth that are served every day, and ensuring that each member has an optimal Club
experience.
PROBLEM AND CAUSES
1) Programs must address at least one of the following CCPD problem area(s) from the Goal selected on
the cover sheet: violent crime, gang-related activities, laftly of residents and/or youth, crime in Fort
Worth neighborhoods, or iuvenile crime. Agencies should consult the specific definitions included in
this packet. Please justify your selection on the cover sheet by
a. Identifying and describing the problem area(s) relevant to your program.
Out of school time programs plays a key role in supporting community building. These programs provide
additional support to youth that supplements their learning in the classroom,while building healthy habits,creating
meaningful adult connections, and nurturing a sense of belonging within a community. In communities of
concentrated poverty, where access to resources that meet basic needs are more limited, adult crime and juvenile
delinquency are more prevalent and create a greater need for safe spaces that create opportunities for kids. Specific
to childcare, affordability and accessibility, as well as concerns about personal safety are challenges that face
families in these communities when looking for options for their kids beyond school. The need to keep young
people regularly engaged in productive programs and activities becomes critically important to help stem shortfalls
of the school system or the community economy that leads to youth that are a great risk of dropping out and that
would have limited workforce opportunities due to fewer skills and less education.
The Safe Haven program at Martin is optimally located in Polytechnic community on a main throughway
of the community. The physical location adjacent to a large swath of home residences and its proximity to
neighborhood schools makes the program highly accessible to families in need of after school and summer
programs. With the programs available fleet and vehicles, transportation becomes less of a barrier in optimizing
the number of youth that are able to get to the program safely. No family is ever turned away for its inability to
pay, which means that any parent looking for a positive, safe place for their child to grow would have that
opportunity. By eliminating barriers of accessibility and affordability, the Safe Haven program is then best
positioned to do the critical work of youth development.
With the aim of creating productive, caring, and responsible citizens, the Safe Haven program focuses on
three key outcomes: Academic Success, Healthy Lifestyles, and Character/Citizenship. High quality programs
within each of these areas are implemented by a team of dedicated youth development professionals each day after
school from 3:00 p.m.-7:00 p.m.,and during the summer from 7:30 p.m.-6:00 p.m. The Safe Haven program takes
a holistic approach to youth development and works to provide additional wrap around services that support not
only the youth member, but also their family. Services include: onsite eye exams, school supplies and clothing,
parent support resources, licensed onsite counseling, daily meal service, special events programs and field trips,
and internships. The Safe Haven program is built upon the fundamental belief that the criticality of youth
development programming lies not just in providing a safe,positive place to attend,but in also acting as a catalyst
for opportunities and exposure for young people who may not otherwise have these opportunities.
While taking a comprehensive approach to addressing the problems and issues facing our youth give us
the best chance at positively impacting their opportunities to succeed, it is best complemented by direct program
FY21 Partners with a Shared Mission Page 20 of 38
Agreement between CFW&BGCGTC
Exhibit A
intervention. A highly trained and professionalized youth development team implementing programs is a bridge
to establishing positive adult connections that allow for strong mentorship of youth. An adult considered to be a
positive role model creates trust, which is a catalyst for addressing youth safety and preventing juvenile crime. If
a child has an adult that they trust and a program that they enjoy, they are more likely to return to the program
regularly which keeps them actively engaged; they are more likely to feel safe both emotionally and physically,
and avoid risk behaviors; they are given more opportunities and expectations, and recognized for their
achievements which leads to greater involvement and productivity in the communities that they belong.
The following are standard programs implemented at the Boys &Girls Clubs—Martin Branch
• Power Hour- tutoring and homework assistance
• Ren360- computer based literacy programming
• NetSmartz- online safety curriculum
• STEM-programming focused on science, technology and math
• SMART moves:programming focused on increasing positive decision making skills especially in the areas
of drugs, alcohol and sexual activity
• Money Matters: financial literacy and decision making program
• Workforce Development: internships,job shadowing, career preparation workshops
• College Readiness: Upward Bound and Educational Talent Search programs to assist first generation, low
income students in attending college
• Daily Challenges/Exercise: daily program implementation of physical activity/exercise instruction
• Healthy Habits: diet and nutrition programming
• SMART Girls: life skills group for young women
• Passport to Manhood: life skills group for young men
• Keystone Club: leadership programming for older teens
• Torch Club: leadership programming for younger teens
b. Identifying if your contract is for a crime prevention program, intervention program, or a direct
neighborhood proiect.
The contract submission is in response to the crime prevention, Safe Haven Program at Martin.
c. Please describe in detail the causes of those problem area(s) and cite sources.
The Safe Haven program addresses the problems of safety of residents and/or youth by providing daily
afterschool and summer programs with targeted outcomes that prioritize child and youth safety, and lead to
developing productive youth that succeed in the classroom and are engaged in their communities. According to
Kneebone,Nadeau, and Berube (2011), children living in communities of concentrated poverty are more likely to
attend schools where the dropout rate is high and test scores are low, and to live in neighborhoods with higher
crime rates. The Safe Haven program at Martin is located in the Polytechnic census tract in the SE sector of Fort
Worth was designated a community of concentrated poverty as a part of the Fort Worth Housing Solutions,North
Texas Regional Housing Assessment(2018).
PROGRAM ACTIVITIES AND OUTCOMES
2) Describe the direct target population the program/project will directly benefit. How many people?
What definable population group (i.e. age, ethnicity, etc.)? What neighborhood(s)?
The Safe Haven program serves 700 youth on an annual basis, with participants that range from ages 6 to
18, predominantly residing in the Polytechnic Heights neighborhood of Fort Worth, TX. Of the youth served
through the Safe Haven program at Martin, approximately 52% are male and 48% female, while 42%
FY21 Partners with a Shared Mission Page 21 of 38
Agreement between CFW&BGCGTC
Hispanic/Latino, 52%African American, and 2%White.Approximately 75%of all youth served through the Safe
Haven program at Martin are school age youth ages 6-12.
The Boys & Girls Clubs of Greater Tarrant County (BGCGTC) serves youth in schools and community
sites located of some of Tarrant County's most at-risk areas. In 2019, BGCGTC served 28,839 youth members
ages 4-24 through after school and special programs aimed at helping young people to achieve success. Our (25)
sites are strategically located in some of the most distressed and dangerous areas of Tarrant County to provide
accessible Safe Havens to youth to help them with school, preparation for college, and especially life. According
to membership data, 51% of Club members were male and 49%were female. Of these youth, 54%were African-
American, 29% Hispanic, 9% Caucasian, and 8% multi-racial/other. The median household income for our
members is $39,123 which means 35% of our member's families are living at or below the poverty level.
More than half of our members come from single-parent homes and 78% qualify for the free or reduced
lunch plan. Research has clearly shown that kids who grow up in poverty have fewer opportunities than their peers
who live in higher-income areas, but this often boils down to not having opportunities to create meaningful
relationships with adults (Corlyon, Stock, Serrando and Gieve, 2014).
3) Describe how your program/project addresses the causes of the problem area(s) and achieves the goals
of CCPD. Cite relevant sources for evidence-based, evidence informed, or promising practice.
The Safe Haven program at Martin most directly addresses the need for out of school time enrichment that
keeps young people safe by providing daily after school and summer enrichment programs during times in which
they are most susceptible to engaging delinquent and risk behaviors. Low-income communities and areas of
concentrated poverty often have lack of youth supervision and engagement between the critical after school hours
of 3:00 p.m. and 6:00 p.m.; lack of structured opportunities that are available to low-income youth; lack of
educational support to supplement and reinforce classroom learning that is available to these youth; and poor
health outcomes are prevalent. In their study on the peak timing for both delinquency and victimization rates for
juveniles,Gottfredsen&Bauer(2008)found that hours between 3:00 p.m. and 6:00 p.m. had the highest instances
of both violent and nonviolent juvenile offenses. Similarly, instances of criminal victimization, in which juveniles
were both the perpetrator and the victim, also crested during this time period. In the latest report by Fight Crime:
Invest in Kids (a national organization of law enforcement leaders), this data still proves true (2019).
Multipurpose out of school programs like Boys & Girls Clubs that provide after school and summer
enrichment program activities such as homework assistance, recreation activities, snacks/meal and enrichment
programs lead to primary outcomes such as increased safety and supervision, homework completion, family
employment, new experiences and opportunities, and health and wellness. Potential secondary outcomes include
improved school behavior, academic achievement and positive attitudes -The Value of Out of School Time
Programs (2017).
A nationwide survey of parents conducted by America After 3pm published findings that 1 out of 5 children
are unsupervised after school for an average of 7 hours per week(2014). In the same survey,parents indicated that
their top reasons for selecting an after school program: the program is a Safe Haven(81%), quality of care (81%),
their child enjoys the afterschool program (81%), the location is convenient (80%) and knowledgeable and well-
trained staff(80%).
With consideration to the safety of youth, the provision of wide ranging programs that reinforce health
related interventions create positive outcomes that affect causes identified in the problem areas. Daily physical
activity, daily healthy meal service, and drug/alcohol prevention programs are all standard program offerings of
the Safe Haven program. Communities with lower socioeconomic attainment suffer far greater rates of negative
health outcomes in comparison with more affluent communities (Douglas, Grills, Villanueva& Supica, 2016).
FY21 Partners with a Shared Mission Page 22 of 38
Agreement between CFW&BGCGTC
Exhibit A
4) Describe your measurable program activities and how they address the causes you described in Question
#1. Please include a description of measures and how your program will meet these goals.
See Project Plan above, after Cover Page.
5) Describe your measurable program outcomes and how they affect the problem area(s) described in
Question#1. Please include a description of your evaluation methods.
Outcome Objective 1.1 At least 80%of Club members will have a positive perception of importance of school leading to
improved outcomes in Academic Success as measured by the annual NYOI survey.
Young peoples' personal expectations of future educational attainment is important, as research suggests
that personal expectations may be predictive of actual educational attainment. In order to learn and work, youth
need to build not only academic skills,but social emotional skills. Becoming an effective and engaged learner will
help with critical thinking, problem solving, collaborative learning, which will lead to success in the classroom.
Youth with positive perceptions of the importance of school are more likely to persist and to graduate on time.
Outcome Objective 1.2 Youth are on track for graduation: 80%of teens participating in Teen Leaders Program will have
written post-secondary plan by conclusion of the School Year to be submitted to Teen Director and/or
Branch Director.
If young people perceive school and educational attainment as important, they are more likely to achieve
academic success. As youth continue to succeed in the classroom they will have increased opportunities for post-
secondary education and/or workforce opportunities. Supporting youth and teens with establishing goals and
developing plans for success positions staff as mentors who can help support and encourage Club members toward
achievement. Academic proficiency and educational achievement has direct implications to affect juvenile
delinquency. Observing and practicing the social-emotional"soft-skills"complements academic achievement can
lead to employability, exploring career options, and engaging in programmatic experiences that prepare youth to
learn and work beyond high school.
Outcome Objective 1.3 Youth are less likely to engage in Risk Behaviors: 70%of members will demonstrate improved
attitudes and behaviors to making safe,healthy choices as demonstrated by pre/post assessments.
Youth that regularly engage in risk behaviors such as alcohol or marijuana or other illicit drugs are at higher
risk of addiction, disease transmission, and teen pregnancy. This negative engagement in risk behaviors increases
the likelihood of juvenile delinquency; youth consequently become more vulnerable to health issues, lack of
employability, and juvenile incarceration. The ability to feel good and make positive choices provides a strong
incentive to abstain from negative, delinquent behaviors. Youth are faced with more complex decision making in
response to growing pressures driven by social media, entertainment imagery and messages. Developing social-
emotional skills that help young people to have positive expectations of themselves, accountability for their
decisions and actions, and to build healthy relationships with themselves and others is critically important.
Outcome Objective 1.4 Youth are more involved in civic engagement and community leadership:At least 60%of total
enrolled teen members surveyed will demonstrate optimal leadership as measured by the annual
NYOI survey.
Young adolescents need positive group experiences to help them to cultivate good character and effective
leadership skills so they can become civically engaged and caring citizens. Adolescents and teens that have an
increased awareness of community issues, exposure to community service and opportunities to make leadership
decisions, are more likely to foster lifelong civic engagement, graduate high school, and will have broader
employment opportunities. Participation and engagement within communities that one identifies as their own
directly impacts juvenile delinquency. The far reaching benefits for both youth and communities when projects
are created and implemented in their neighborhoods leads to a more positive and engaged community culture.
FY21 Partners with a Shared Mission Page 23 of 38
Agreement between CFW&BGCGTC
Exhibit A
Outcome Objective 1.5 Youth feel safer:At least 25%of all enrolled Club members will attend after school program at least
twice per week or at least(8)times per month as measured by daily attendance tracker during the
school year.
Average daily attendance is a hugely critical metric in that it represents the average number of youth
attending the program on a daily basis. The correlation between average daily attendance and unduplicated
enrollment is important not to understate. The Safe Haven program creates access to affordable afterschool and
summer enrichment which provide youth with a variety of options to drive personal development. Youth that
attend regularly,participate in high yield activities and targeted programs, and that consider the program to foster
safety, fun, positive adult connections, opportunities and expectations, and recognizing them for their
accomplishments are more likely to achieve outcomes in Academic Success, Character/Citizenship and
Leadership, and Healthy Lifestyles. Youth that are attending regularly are more likely to graduate on time, take
actions that make a difference in their communities, and make healthy lifestyle decisions that result in social,
emotional and physical well-being. Research by Boys & Girls Clubs of America indicates that positive outcomes
with youth are correlated to the frequency with which he or she attends.
6) Describe how your program addresses the CCPD special emphasis priority: literacy instruction/skills
specifically for children ages 0-9?
Academic Success is one of three priority outcome areas for BGCGTC. In addition to dedicated program
time that facilitates successful homework completion, and high yield learning activities that supplement classroom
learning with hands on, experiential learning activities and games,there is an added emphasis on supporting youth
literacy, and impacting 3rd grade reading achievement.
In 2019, our organization transitioned to a new online learning assessment platform, Renaissance 360
(Ren360). The Ren360 platform is a comprehensive pre-K-12 formative early literacy, reading and math
assessment suite. In addition to the Assessment Suite which includes Star Reading, Star Math, Star Early Literacy,
and Star Spanish, we utilize the MyOn Reader software; MyOn Reader is a personalized literacy platform that
offers 24/7 access to thousands of digital books online and offline. The MyOn reader tracks reading minutes,types
of books read, reading times, and number of pages read. The investment into this type of literacy programming
allows our staff to not only encourages regular reading, but the use of computer-adaptive technology creates data
points on each member's literacy maintenance,progress, or regression.
To further emphasize a literacy focused approach, BGCGTC participates in the Summer Literacy Program,
Mayor's Summer Reading Challenge, Fort Worth Read Initiative, and Boys & Girls Clubs of America Summer
Brain Gain curriculum. While these activities are incorporated throughout programs for all ages served, additional
coordination of assessments and learning support is catered to youth ages 6-9. Due to earlier school release times,
these youth spend more time on average in the Club each day, allowing for more concentrated learning support.
7) Describe what makes your program unique. Include descriptions of how it compares with similar
programming offered in the area. If applicable, describe how your program/project integrates City of
Fort Worth programming or personnel, improves existing City of Fort Worth projects/programming,
or is directly involved with City of Fort Worth efforts to achieve Annual Report Strategic Goals.
The Safe Haven program distinguishes itself from other youth development programs largely based on the
scale and scope in which services can be offered. The organizational investment into the Polytechnic Heights
community includes a 24,000 square foot facility with varied program spaces and equipment: high school sized
full court gymnasium, education lab and college-prep center, teen center, caf6, game room. In addition to
expansive facilities, there is a fleet of buses that help to eliminate transportation barriers by picking up programs
FY21 Partners with a Shared Mission Page 24 of 38
Agreement between CFW&BGCGTC
Exhibit A
participants from area schools; additionally the fleet of full size and mini buses helps the program to expose youth
participants to more experiential learning opportunities through off-campus field trips.
BGCGTC offers a wide variety of programs and services, including the critical social-emotional wellness
prevention and intervention programs. The BGCGTC Prevention Services team, which is comprised of licensed
professional counselors and behavioral specialists provide direct intervention and counseling in direct practice
setting or small group settings.
In addition to the availability of facilities and transportation, the Safe Haven program at Martin is unique
in its scale and scope, and ability to serve more than 700 youth annually, and 200 daily. BGCGTC is able to
leverage its affiliate membership of the Boys &Girls Clubs of America national organization,to offer curriculum
and evidenced-based programs; national training and development resources to improve staff knowledge and
capabilities; survey and data analytics to inform continuous quality improvement and youth program quality
standards. Locally developed programs such as Upward Bound & Educational Talent Search are pre-college
programs for low-income and potential first generation programs college students; these programs target and
inspire youth to dream and then actively support them with tools and resources they need to practically achieve
graduation and college enrollment.BGCGTC ability to offer these programs directly to youth members in the Safe
Haven program provides them with diverse options for a holistic Club experience.
8) Describe:
a. How long it has been in operation:
BGCGTC is has been in operation since 1926. In terms of the Safe Haven program specifically, the initial
CCPD partnership began with the Boys&Girls Clubs site at Van Zandt-Guinn elementary school in the late 1990s.
When the Martin Branch was opened in 2002, the Safe Haven program was transitioned to this location where it
has been housed since.
b. How it is currently financially sustained:
As part of the larger Boys & Girls Clubs of Greater Tarrant County, the Safe Haven program takes on a
multi-faceted organizational funding approach. The organization receives funding from a diverse set of
stakeholders including: foundations, government grants, private and individual donations, federal and state pass-
thru funding, local and national grants, and program fee collections. Despite the diversity of funding sources,
CCPD funding helps to ensure an adequate, high quality staffing model, adequate supplies, and maintain
operations to facility quality programming that drives community change.
c. Why CCPD funds are necessary at this time:
CCPD funds are more necessary now than ever before. The impact of COVID-19 and the Coronavirus to
the local economy,the ability of individuals and businesses to support philanthropic and community organizations
is unknown, and will more than likely decline significantly in 2020 and 2021 as we recover. CCPD funding
solidifies our ability to continue the Safe Haven program that ensures that so many young people will have access
to after school and summer programs that provide a sense of safety, promote academic achievement and healthy
lifestyles, and develops leaders that will impact their communities and workforces. Our organization's ability to
meet what is assured to be dynamic changes in needs for youth, family, and communities will require that we
expand our business model to become a one-stop resource that is able to help families find solutions to meet those
needs. The COVID-19 crisis has proven to place communities of concentrated poverty at a greater public health
risk. While we don't yet have a full understanding of what "normal" operations will resemble post COVID-19,
our organization is proactively adapting our health and safety practices and procedures, and updating our policies
to ensure that we are able to best prioritize the health and well-being the youth and families that we serve every
day. Expanding our service delivery to meet a wider breadth of basic needs such as food security, family wellness,
FY21 Partners with a Shared Mission Page 25 of 38
Agreement between CFW&BGCGTC
Exhibit A
and mental health support becomes a necessity as opposed to a nicety in ensuring our kids are kept safe, and have
everything that they need to thrive,while avoiding juvenile crime and delinquency. CCPD funding will help ensure
that the Safe Haven program is adapting to meet the needs of a community that becomes more susceptible to a
lack of economic and community resources available to meet deepening need.
ORGANIZATION
9)Describe the geographic area your organization and project will serve(i.e. city wide, council district(s),
zip code, neighborhood,census tracts, etc.).
BGCGTC has(25)school and community sites and offers special programs throughout Tarrant County,while
serving youth primarily in the cities of Fort Worth and Arlington, TX. The Safe Haven program at Martin is
located in Polytechnic Heights; the Polytechnic census tract in the SE sector of Fort Worth, TX.
FY21 Partners with a Shared Mission Page 26 of 38
Agreement between CFW&BGCGTC
Exhibit A
Crime Control and Prevention District
Partners with a Shared Mission
Exhibit B-Budget Narrative-Boys&Girls Clubs of Greater Tarrant County,Inc.-Safe Haven
DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY MEASURE RATE TOTAL
REVENUE
As part of the larger Boys&Girls Clubs of Greater Tarrant County,the Safe Haven
program takes on a multi-faceted organizational funding approach.The organization
overall receives funding from a diverse set of stakeholders including:foundations,
government grants,private and individual donations,federal and state pass-thru funding, $0.00
local and national grants,and program fee collections. The Save Haven program costs
approximately$440,000 annually. The difference between these costs and CCPD
funding are provided primarily from general operating donations to BGCGTC by
individuals,partnerships,and corporations.
$ ,
Branch Director-The Branch Director is responsible for overseeing all aspects of the
Safe Haven program.They are directly involved in staff management,program oversight, 2080.00 HOURS $26.45 $55,016.00
safety,facility maintenance,administrative compliance and all other management level
activities within the program.This position participates in activities 1.1.1-1.5.1
The Academic Success-The Academic Success Specialist is responsible for the
implementation of all education-based programming and homework assistance.As full
time staff they also are tasked with supporting the Branch Director in a variety of 2080.00 HOURS $16.83 $35,006.40
capacities,including reporting,community and school outreach,and program
development.This position participates in activities 1.1.1-1.5.1
Teen Program and Early Intervention Specialist-The Teen&Early Intervention
Specialist is responsible for the implementation of all teen activities and youth leadership
programming.As full time staff they also are tasked with supporting the Branch Director
in a variety of capacities,including child and club safety,community and school 2080.00 HOURS $15.00 $31,200.00
outreach,program development,and implementation of mentoring and case management
services.This position participates in activities 1.1.1-1.5.1
YDS-6 Positions. Youth Development Specialists are responsible for healthy lifestyles
programming,assisting with academic success programming,social development
programming,and teen interest programming. YDS's are responsible for activity
tracking and outcome measurement data collection. YDS's are required to have CPR and 8190.00 HOURS $11.00 $90,090.00
first aid training certification. Some YDS's are required to drive members from schools
to the programming site in BGCGTC-owned 14 passenger buses.This position
participates in activities 1.1.1-1.5.1
YDS-Summer-2 Positions. The summer YDS position assists with all of the above
activities during the extended hours of programming for the summer only.This position 200.00 HOURS $10.50 $2,100.00
participates in activities 1.1.1-1.5.1
Front Desk Specialist-The Front Desk Specialist serves as a gatekeeper to the program
site and is responsible for checking program participants and visitors in and out of the
facility. The Front Desk Specialist participates in program activities and participant 1365.00 HOURS $11.00 $15,015.00
oversight in the proximity of the front desk.Front desk specialist plays a key role in
facility and child safety,as well as compliance,data systems management and reporting.
This position participates in activities 1.1.1-1.5.1
After School Drivers are responsible for transporting participants from school to the
program site. After School Drivers are responsible for safety checks and basic 775.00 HOURS $11.00 $8,525.00
maintenance monitoring of the buses used to transport program participants.This position
participates in activities 1.5.1
Vacancy Allowance-During the program year,vacancies in staff positions will occur. -10.00% PERCENTAGE $236,952.40 -$23,695.24
The current staff vacancy rate is estimated at 12%. Activity 1.1.1-1.5.1
TOTAL SALARIES $213,257.16
FY21 Partners with a Shared Mission Page 27 of 38
Agreement between CFW&BGCGTC
Exhibit B
DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY MEASURE RATE TOTAL
B.FRINGE
Branch Director-Fringe Benefits including 13%Health,Dental,Life insurance,7.65%
FICA,3%Retirement, 1%Worker's Compensation,.5%State Unemployment.Supports 25.15% PERCENTAGE $55,016.00 $13,836.52
all activities
Academic Success Specialist-Fringe Benefits including 13%Health,Dental,Life
insurance,7.65%FICA,3%Retirement, 1%Worker's Compensation,.5%State 32.15% PERCENTAGE $35,006.40 $11,254.56
Unemployment.Supports all activities
Teen Program and Early Intervention Specialist-Fringe Benefits including 22.44%
Health,Dental,Life insurance,7.65%FICA,3%Retirement, 1%Worker's 34.59% PERCENTAGE $31,200.00 $10,792.08
Compensation,.5%State Unemployment.Supports all activities
YDS-6 Positions. Fringe Benefits including 7.65%FICA, 1%Worker's Compensation, 9.15% PERCENTAGE $90,090.00 $8,243.24
.5%State Unemployment.Supports all activities
YDS-Summer. Fringe Benefits including 7.65%FICA, 1%Worker's Compensation, 9.15% PERCENTAGE $2,100.00 $192.15
.5%State Unemployment.Supports all activities
Front Desk Specialist. Fringe Benefits including 7.65%FICA, 1%Worker's 9.15% PERCENTAGE $15,015.00 $1,373.87
Compensation,.5%State Unemployment.Supports all activities
After School Drivers. Fringe Benefits including 7.65%FICA, 1%Worker's 9.15% PERCENTAGE $8,525.00 $780.04
Compensation,.5%State Unemployment.Supports all activities
Vacancy Allowance-During the program year,vacancies in staff positions will occur. -10.00% PERCENTAGE $46,472.46 -$4,647.25
The current staff vacancy rate is estimated at 12%.Supports all activities
TOTAL FRINGE $44,126.40
C.TRAVEL
Staff Mileage-Staff mileage for supplies,to and from admin building,other program 2100.00 MILES $0.58 $1,207.50
related travel. Activity 1.5.1
Participant Travel-Member travel/training/field trips/field trip entry fees. Field trips are
typically outings to miniature golf courses,swimming pools,etc.at nominal cost to give 39.00 ADMISSION $7.00 $273.00
the program participants a chance to leave the neighborhood and have experiences that
they may not otherwise be able to have.Activity 1.1.1-1.5.1
Staff Training-Staff training includes but is not limited to CPR training,First Aid
training,AED(defibrillator)training,other safety training(e.g.COVID19). Typically
staff trainings are hosted at a BGCGTC site,with instruction and materials provided by
third party vendors. Staff training for the purposes of this proposal does not include
organizational meetings with programming that targets staff retention and staff
recognition. Boys&Girls Clubs staff undergo extensive training in the best youth 60.00 VARIOUS $50.00 $3,000.00
development programming practices as well as best program quality practices.The Club's
greatest asset is its people and the investment of staff training is key to quality
programming and positive youth outcomes. Estimates for staff training are based on: 10
staff attending a minimum of 6 trainings per year. Estimated cost per staff member is
$50.(10 X 6 X$50=$3,000) Activity 1.1.1-1.5.1
Bus Mileage-Buses are used to transport program participants from school to the
program site and are essential to the successful achievement of program goals. Without
access to transportation many students in the program would be unable to participate in
program activities. Operation of buses from the school sites to the program sites occur
during peak traffic hours. In order to be available to participants and to provide them
with a comfortable environment while waiting for other participants arrive,buses are
deployed early and are typically left running,depending on weather conditions. All of 14485.00 MILES $1.74 $25,203.90
these circumstances increase the fuel and maintenance costs associated with providing
bus service to program participants. Costs included in the mileage rate in this budget
include fuel costs,bus insurance costs for the specific buses assigned to the program,and
a conservative estimate of average bus repair costs for the buses specifically assigned to
the program. Depreciation expense is not included in the mileage rate calculation.
Activity 1.5.1
TOTAL TRAVEL $29,684.40
D.EQUIPMENT
Furniture-Replacement furniture will be purchased as needed to be used in
programming spaces to be used in classrooms by participants,and for general staff use.
This expense covers normal furniture wear and tear.Examples of furniture include stools, 1.00 FURNITURE $5,000.00 $5,000.00
office chairs,couches,desks,tables,folding tables,file cabinets,etc.Supports all
activities.
FY21 Partners with a Shared Mission Page 28 of 38
Agreement between CFW&BGCGTC
Exhibit B
DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY MEASURE RATE TOTAL
Computer Equipment-Some items will be purchased or replaced as needed,including
but not limited to computer equipment for computer labs such as monitors,desktops, 1.00 COMPUTER EQUIPMENT $2,000.00 $2,000.00
keyboards,etc.This expense supports all activities 1.1.1-1.4.1.
Game Consoles-This expense will be used to purchase replacement game consoles and
other associated equipment such as controllers,games,etc as needed.This expense 1.00 GAME CONSOLES $1,400.00 $1,400.00
supports all activities 1.1.1-1.4.1
TOTAL EQUIPMENT $8,400.00
E.SUPPLIES
Office Supplies-Background and employment screening,drug screening,job posting
fees,job referral fees,pens,pencils,pencil lead refills,erasers,highlighters,paper,
staplers,staple removers,scissors,letter openers,tape dispensers,tape,staples,notepads, 1.00 VARIOUS $3,123.00 $3,123.00
notebooks,binders,post-it notes,calendars,paper clips,tissues,toner/ink cartridges,hand
sanitizers,folders,files,desk organizers.Estimated$312.30 per staff.
($500.00+$1,500.00+$1,123.00 @ 100%=$3,123.00).Activity 1.5.1
Postage-Communication by mail to parents 1.5.1 1.00 VARIOUS $50.12 $50.12
Printing-Advertising,brochures,event promotions,schedules,communications with 1.00 VARIOUS $50.00 $50.00
parents.Activity 1.5.1
Food Supplies: Meals,snacks,drinks,refreshments-Food insecurity is a significant
problem for many of our program participants,and Safe Haven will help to address the
nutritional needs of participants and members by providing meals and snacks to ensure
that hunger does not impede member's ability to participate and benefit from 1.00 VARIOUS $2,500.00 $2,500.00
programming.Only program participants and direct program staff will participate in the
various activities,holidays,and various celebrations that include snacks and/or meals
1.1.1-1.4.1
Teaching Aids/Program Supplies-Program supplies(less than$5,000 cost per item)will
include the following: Computer software for academic studies,attendance tracking,
intemet content filtering,and program effectiveness measurement,community service
supplies,education room supplies,athletic equipment and event entry/participation fees;
Sports supplies,books,videos,and software;Paint,paint brushes,paper,scissors,
pencils,pens,markers,glue,and craft materials.ESTIMATED Supplies Cost(Actual 1.00 VARIOUS $12,369.44 $12,369.44
needs will vary): $3,445.00($4.50 average per participant)Academic Studies
Software+$200.00 Community Service Supplies+$2,000.00 Education Room
Supplies+$1,000.00 Athletic Supplies+$2,000.00 Event Entry/Participant Fees+
$1,000.00 Sports Supplies+$400.00 Books+$500.00 Videos +$1,500.00 Craft
Materials @ 100%_$15319.44 (Estimated$30 per participant) Activity 1.1.1-1.5.1
TOTAL SUPPLIES $18,092.56
F.CONSULTING/CONTRACTING
Copier Lease.Supports all activities 12.00 MONTHLY $100.00 $1,200.00
Referees Activity 1.4.1 and 1.5.1 9.00 HOURS $50.00 $450.00
IT Contract Labor:Routine IT repairs and maintenance for education and teen room
computers,direct staff computers,and other IT infrastructure at the program site are 40.00 HOURS $25.00 $1,000.00
contracted at$25 per hour.Supports all activities
Contractual Tracking/Filtering Software-These expenses are vital for the operation
of daily business operations. Internet filters protect and block intemet traffic from our
members that is unsafe or not useful for the purposes of programming. Trax Solutions is
used to track data and document case management efforts. Security cameras are
necessary to protect all assets and keep our members safe.
Supports all activities.
Internet Filtering Hardware and Software(monthly) 1.00 HARDWARE/SOFTWARE $200.00 $200.00
Supports all activities.
Trax Solutions&ProCare-Data tracking and Case Management Software(monthly) 1.00 DATABASE ACCOUNT $850.00 $850.00
Supports all activities.
Security Camera management(monthly)
Supports all activities. 1.00 MONITORING/UPDATES $500.00 $500.00
TOTAL CONTRACTING/CONSULTING $4,200.00
G.SUB-GRANTS
$0.00
FY21 Partners with a Shared Mission Page 29 of 38
Agreement between CFW&BGCGTC
Exhibit B
DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY MEASURE RATE TOTAL
H.00CUPANCY
$0.00
INDIRECT
Expenses which support all activities,including but not limited to Audit,Professional 10.00% MONTHLY&ANNUAL $353,067.25 $35,306.73
Fees,Electricity,Gas,Water&Sewer,and Building Maintenance..
TOTAL INDIRECT 1 $35,306.73
$353,067.25
Totali i $353,067.25
FY21 Partners with a Shared Mission Page 30 of 38
Agreement between CFW&BGCGTC
Exhibit B
FORT WORTH. Exhibit
Request for Reimbursement(RFR)
FY 2021
CRIME CONTROL
AND PRF:VF.NTn1N DISTRICT
Submit To: Submitting Agency: Boys&Girls Clubs of Greater Tarrant
By Email: County,Inc.
cpd_grants@fortworthtexas.gov Contact Name: Kay Maxwell
Phone Number: 817-726-9367 Ext 211
Mail: Email: kmaxwell(cAbecgtc.org
Bob Bolen Public Safety Complex
Attn:Grants Manager Remit Address: 3218 E.Belknap St.,Fort Worth,TX 76111
Financial Management Division Invoice Number:
505 West Felix St. Month of Request:
Fort Worth,TX 76115
DIRECT COSTS(90%Minimum)
A B C D E
Total of Previous (B+C) (A-D)
Budget Category Budget Amount Reimbursements This Month's Total g �ry g Request Requested Remaining Balance
Requested To-Date Available
A Personnel $ 213,257.16 $ $ 213,257.16
B Fringe Benefits $ 44,126.40 $ $ 44,126.40
C Travel&Training $ 29,684.40 $ $ 29,684.40
D Equipment $ 8,400.00 $ $ 8,400.00
E Supplies $ 18,092.56 $ $ 18,092.56
F Contracts/Consultants $ 4,200.00 $ $ 4,200.00
G Sub-Awards $ $ -
H Occupancy $ $
Total Direct Costs $ 317 760.52 $
INDIRECT COSTS(10%Maximum)
A B C D E
Total of Previous (B+C) (A-D)
This Month's
Budget Category Budget Amount Reimbursements Request Total Requested Remaining Balance
Requested To-Date Available
Total InDirect Costs $ 35 306.73 $ $ $ 35 306.73
Supporting documents required with monthly requests. Summary:
See Requestfor Reimbwsement Imtructions forreference Total Budget: $ 3539067.25
Previous Requests: $
This Request: $
Total Requested To-Date $
Remaining Funds $ 353,067.25
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purchase Order# Fund Dept M Account
RFR Approved For Payment
Grant Staff Signature Date
Finance Received Stamp Placed Below
FY21 Partners with a Shared Mission Page 31 of 38
Agreement between CFW&BGCGTC
Exhibit C
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Exhibit E
Crime Control and Prevention District
Partners with a Shared Mission
Quarterly Outcomes Report
Date:
Agency Name: Boys&Girls Clubs of Greater Tarrant County
Program/Project Title: Safe Haven Program at Martin Branch
Fiscal Period: Reporting Period:
Contact Name: Shon Dorsey Email: sdorsey@becgtc.org
1. Report outcome measure data and respond to the questions below to provide more detailed
commentary on the implementation of the project.Complete the following questions in a brief
2-3 page narrative format.
Outcome
This
Measure# Description Quarter Cumulative Goal
80%of participants will have positive perceptions of the o
1.1 importance of school,as measured by the annual NYOI. 80/o
40%of participants will attend after school program twice
1.2 per week(8 times a month), as measured by daily 40%
attendance tracker during the school year.
75%of participants report being on track for graduation o
1.3 as demonstrated b NYOI survey.
75/o
70%of participants will demonstrate improved attitudes
1.4 and behaviors to make safe,healthy choices as 70%
demonstrated by pre/post assessments.
65%of participants report being on track for graduationY 65/o o
1.5 as demonstrated by NOI survey.
2. Describe major accomplishments achieved in implementing the project.Highlight specific
aspects of the project contributing to its success.
3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing the
project and how they were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the identified CCPD
goals outlined in the contract?
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed
report materials accurately reflect the status of the aforementioned program/project.
Name: Date:
Title:
FY21 Partners with a Shared Mission Page 36 of 38
Agreement between CFW&BGCGTC
Exhibit E
Exhibit F:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2021
Date
Submitting Agency Boys&Girls Clubs of Greater Tarrant County(Safe Haven)
Contact Name Kay Maxwell
Phone Number and Email 817-726-9367,ext 211;kmaxwell b c c.or
Remit Address 3218 E Belknap St.,Fort Worth TX 76111
DIRECT COSTS 90% minimum
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel $185,177.16
B. Fringe Benefits $33,334.32
C. Travel and Training $29,684.40
D. Equipment
E. Supplies $25,468.12
F. Contracts/Consultants $2,650.00
G. Sub-Awards
H. Occupancy
Total Direct Costs $276,314.00
INDIRECT COSTS 10% maximum
Approved Budget Change Requested Revised Budget
$30,701.00
Modification Narrative (describe in detail what change is for)
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑ Modification Approved ❑ Modification NOT Approved
FWPD Staff Signature Date
FY21 Partners with a Shared Mission Page 37 of 38
Agreement between CFW&BGCGTC
Exhibit F
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9/2/2020 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTWORTII
DATE: 9/1/2020 REFERENCE **M&C 20- LOG NAME: 35BOYS & GIRLS CLUBS SAFE
NO.: 0629 HAVEN FY21
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (CD 8)Authorize the Execution of a Contract with the Boys & Girls Clubs of Greater
Tarrant County, Inc. in the Amount of$353,067.25 for the Operation of a Safe Haven
Youth Program at the Boys & Girls Club Martin Branch Located at 3123 Avenue G for
Fiscal Year 2021
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with the Boys & Girls
Clubs of Greater Tarrant County, Inc. in the amount of$353,067.25 for the operation of a Safe Haven
Youth Program at the Boys & Girls Club Martin Branch, located at 3123 Avenue G for Fiscal Year
2021.
DISCUSSION:
Youth Safe Havens are places where children in targeted neighborhoods can play and learn with
other children without fear of being victims of a crime. The original Safe Haven Program was
operated in the southeast part of Fort Worth and was later expanded to other neighborhoods in Fort
Worth. The Boys & Girls Clubs of Greater Tarrant County, Inc. provides a Youth Safe Haven Program
for youth living within a five-mile radius of the Boys & Girls Club Martin Branch, located at 3123
Avenue G.
The program strives to offer character and leadership development, educational activities, cultural
arts, health and life skills, and recreational opportunities. Program staff address any additional
educational, social, psychological, and physical needs that the youth may have. Program staff provide
the youth with the tools they need to become responsible adults.
This agreement will be effective October 1, 2020, and will end on September 30, 2021.
This program serves COUNCIL DISTRICT 8.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds will be available contingent on the approval of the Fiscal
Year 2021 operating budget appropriation in the Crime Control & Prev Distr Fund. Funding is
anticipated to be available shortly after October 1, 2020. Prior to any expenditure being incurred,
the Police Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM _
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by_ Jay Chapa (5804)
Originating Department Head: Ed Kraus (4231)
apps.cfwnet.org/council_packet/mc_review.asp?I D=28198&councildate=9/l/2020 1/2
9/2/2020 M&C Review
Additional Information Contact: Keith Morris (4243)
ATTACHMENTS
apps.cfwnet.org/council_packet/mc_review.asp?ID=28198&councildate=9/l/2020 2/2