HomeMy WebLinkAboutContract 54574 CSC# 54574
AGREEMENT FOR PARTNERS WITH A SHARED MISSION
BETWEEN
FORT WORTH POLICE ATHLETIC LEAGUE AND THE CITY OF FORT WORTH
FISCAL YEAR 2021
In consideration of the mutual covenants, promises, and agreements contained herein, THIS
AGREEMENT ("Agreement") is made between the CITY OF FORT WORTH ("City"), a
municipal corporation, acting herein by and through Jesus J.Chapa, its duly authorized Assistant
City Manager, and the FORT WORTH POLICE ATHLETIC LEAGUE ("FWPAL"), acting
by and through Nestor Martinez, its duly authorized representative.
RECITALS
WHEREAS, City acknowledges that the FWPAL provides services that engage youth in
productive activities through prevention and intervention methods that, as a result, reduce violent
and gang-related crimes in the City("FWPAL Youth Sports Program"); and
WHEREAS, City and FWPAL desire to enter into a contract to have such services
provided which benefit the Fort Worth community both by increasing the safety of neighborhood
residents and also promoting mentorships that motivate,inspire,and develop confidence in youth;
and
WHEREAS, the City desires to contract with FWPAL to provide such services for the
public purposes of crime prevention and youth intervention; and
WHEREAS, as consideration for FWPAL's performance and operation of the FWPAL
Youth Sports Program, City has appropriated monies in the Department's Crime Control and
Prevention District Fund Budget in the amount of$86,250.00("CCPD Program Funds")to provide
to FWPAL on a disbursement schedule, subject to and in accordance with this agreement;
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement for FWPAL
2. Exhibit A—Scope of Work: Cover Sheet, Project Plan and Program Narrative
3. Exhibit B—Budget Narrative Spreadsheet
4. Exhibit C—Request for Reimbursement (RFR)
5. Exhibit D—Project Plan Status Report
6. Exhibit E—Quarterly Outcomes Report
7. Exhibit F—Request for Budget Modification Form
8. Exhibit G—Corrective Action Plan Template
OFFICIAL RECORD
CITY SECRETARY
FY21 Partners with a Shared Mission FT. WORTH, TX Page 1 of 31
Agreement between CFW&FWPAL
9. Exhibit H—Previous Year's Corrective Action Plan
10. Exhibit I—Disbursement Schedule Form
Exhibits "A" through "I", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term"City"shall include City,and its officers, agents,employees, and representatives.
The term "FWPAL" shall include FWPAL, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term"Party" shall refer to either City or FWPAL.
The term"Parties" shall refer to both City and FWPAL.
The term "CCPD Fund" shall refer to the portion of money allocated in Fiscal Year 2021
to the Fort Worth Police Department in City's Crime Control and Prevention District Fund.
AGREEMENT
1. Responsibilities of FWPAL
FWPAL covenants and agrees to fully perform, or cause to be performed,with good faith and due
diligence, all work and services described in Exhibit "A" — Scope of Work and Project Plan.
FWPAL shall be responsible for the day-to-day administration of the FWPAL Youth Sports
Program. FWPAL agrees to expend the Program Funds in accordance with the Budget Narrative
Form as described in Exhibit`B". Program activities shall be reported in accordance with Exhibit
"D"- Project Plan Status Report and quarterly measures shall be reported in accordance with
Exhibit"E"- Quarterly Outcomes Report, attached.
2. Program Funds
2.1 In no event shall the total distribution from City made to the FWPAL during the term of
this Agreement exceed the total sum of$86,250.00.
2.2 Payments of the CCPD Program Funds from City to FWPAL shall be made on a cost-
reimbursement basis following receipt by City from FWPAL of a signed Request for
Reimbursement (RFR), as described in Exhibit "C", and copies of all receipts and support
documentation. However, City agrees to make an Initial Payment of CCPD Funds to FWPAL in
the amount of Thirteen Thousand Dollars ($13,000.00) after execution of this Agreement. The
Initial Payment shall not require a signed RFR or receipts and support documentation. The
Payment of CCPD Program Funds from City to FWPAL shall be in accordance with Exhibit"I"—
FY21 Partners with a Shared Mission Page 2 of 31
Agreement between CFW&FWPAL
Disbursement Schedule and this Agreement. At its sole discretion, the City may decline to issue
CCPD Program Funds to FWPAL for any month in which FWPAL failed to spend at least 50%of
the previous month's actually disbursed CCPD Program Funds. FWPAL shall deliver to City a
written detailed Project Plan Status Report as described in Section 4.2 below with each RFR to
support expenditure of CCPD Program Funds. Such reports shall be signed by FWPAL or duly
authorized officer of FWPAL. The RFR and monthly Project Plan Status Report shall be submitted
to City no later than the 15th day following the end of the month. Submittal of a monthly RFR and
Project Plan Status report is required even if services are not provided.
Each monthly RFR should be sequentially numbered and include expense documentation that is
legible,detailed,clear and concise. The submitted RFR shall include monthly and quarterly reports
as applicable. Submissions must be scanned and submitted to the Grants and Program Management
Section of the Fort Worth Police Department. Submissions should be titled "FWPAL— RFR
Month" and sent either via email to CPD_Grants@fortworthtexas.gov, or via mail addressed as
such: ATTENTION: Contract Compliance Specialist, Financial Management Division, Bob
Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements
will not be made until after receipt of an acceptable and approved RFR and a monthly Project Plan
Status Report from the District. Additionally, a Quarterly Outcomes Report is required as
described in section 4.2 and must be approved prior to reimbursements. Reimbursements shall be
made within 30 days of receipt of said documents. Incomplete or incorrect submissions shall be
returned to the District for resubmission, restarting the 30-day reimbursement schedule.
2.3 FWPAL is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, District must
submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
2.4 Any modifications of more than five (5) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form(Exhibit"F")must be submitted,and request must be approved by
City, before any money is moved to the line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit "F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds.
2.6 FWPAL will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, FWPAL will document how all shared costs, personnel time, or
FY21 Partners with a Shared Mission Page 3 of 31
Agreement between CFW&FWPAL
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the District's policy and procedures for the documentation of the cost allocations shall
be made available to the City upon request.
2.7 Budget modification can only occur within the Direct and Indirect costs. Funds may not be
moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and 2.5.
2.8 Request for Budget Modification Form (Exhibit "F") shall be submitted via either email
to CPD_Grants@fortworthtexas.gov or to the Contract Compliance Specialist, Financial
Management Division, Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth,
Texas, 76115.
3. Term
This Agreement shall commence upon October 1, 2020 ("Effective Date"), and shall end
on September 30, 2021 ("End Date"). All of FWPAL's expenditures under this Agreement must
be completed no later than September 30, 2021. The City reserves the right to withhold the final
Request for Reimbursement until all required documents have been received by the FWPAL.
4. Program Performance
4.1 FWPAL agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit"A."
4.2 FWPAL agrees to provide a monthly Project Plan Status and Quarterly Outcomes Report
to document the performance of the work described in Exhibit"D" and Exhibit"E,"respectively.
The Project Plan Status and Quarterly Outcomes Report shall document the program activity
names, numbers of participants attending, details of the activities, and a description of the goals
achieved in support of the CCPD goals.Quarterly Outcomes Report shall be reported on a quarterly
basis and included in the January, April, July, and October RFR and Project Plan Status Report
submittals.Additionally,the Quarterly Outcomes Report must include descriptions of any realized
successes, and zip code data for unduplicated participants. The monthly Project Plan Status and
Quarterly Outcomes Report shall be submitted to City no later than the 15th day after the end of
each month.
4.3 FWPAL agrees that the monthly Request for Reimbursement and Project Plan Status and
Quarterly Outcomes Report will be submitted to City no later than the 15th day after the end of
each month. Should FWPAL not meet these requirements, FWPAL will be given an additional
fifteen (15) days to submit the required reports to the City. If, at the end of this 15-day extension
period FWPAL has not submitted the required reports, City will send a non-compliance letter
notifying FWPAL's duly authorized representative of a possible suspension of program funding.
4.4 FWPAL agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
FY21 Partners with a Shared Mission Page 4 of 31
Agreement between CFW&FWPAL
of an RFR, Project Plan Status, or Quarterly Outcomes Report. FWPAL agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR,Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
City. The CAP will contain the identified issue found by the City, how the FWPAL will correct
that issue, who the responsible person will be to ensure completion, and a target completion date.
An example of this form is attached as Exhibit"G".
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from general fund. All monies distributed to FWPAL hereunder shall be exclusively from monies
received from the general fund appropriated for the purpose of funding this agreement, and not
from any other monies of City. In the event that funds from the general fund are not received prior
to the execution of this contract by the parties, in whole or in part, City may, at its sole discretion,
terminate this Agreement and City shall not be liable for payment for any work or services
performed by FWPAL under or in connection with this Agreement. In the event no funds or
insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder,
City will notify FWPAL of such occurrence and this Agreement shall terminate on the last day of
the fiscal period for which appropriations were received without penalty of expense to the City of
any kind whatsoever, except as to the portions of payments herein agreed upon for which funds
have been appropriated.
5.2 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty(30) days' written notice of termination.
5.3 Termination will be effected by delivering to FWPAL a notice of termination, specifying
the portion of the Agreement affected and the effective date of termination. Upon FWPAL's
receipt of notice termination, FWPAL shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.4 In the event City suspends or terminates this Agreement, FWPAL expressly waives any
and all rights to monetary damages,including but not limited to actual,consequential,and punitive
damages, court costs, and attorney fees.
5.5 Within thirty(30)days following the date of termination of this Agreement, FWPAL shall
return to City any property provided hereunder. City will have no responsibility or liability for
FWPAL's expenditures or actions occurring after the effective date of termination of the
Agreement.
FY21 Partners with a Shared Mission Page 5 of 31
Agreement between CFW&FWPAL
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. FWPAL shall maintain all equipment used in the administration and execution of FWPAL
Youth Sports Program. FWPAL shall maintain, replace, or repair any item of equipment used in
support of the FWPAL Youth Sports Program, or for use under the terms of this Agreement that
no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any
equipment used in support of FWPAL Youth Sports Program and/or for use under the terms of
this Agreement is the sole responsibility of FWPAL. FWPAL shall not use Program Funds to
repair or replace said equipment.FWPAL shall use any and all equipment purchased with Program
Funds exclusively in support of FWPAL Youth Sports Program. Within 10 days following the
purchase of equipment, FWPAL shall submit to City a detailed inventory of all equipment
purchased with Program Funds to the Grants and Program Management Section at the address set
forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of
each piece of equipment,the date each piece of equipment was purchased,the cost of purchase for
each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 FWPAL agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds All records shall be retained for three (3) years following the
termination or completion of this Agreement. FWPAL, its officers, members, agents, employees,
and subcontractors, upon demand by City, shall make such records readily available for
investigation, examination, and audit. In the event of such audit by City, a single audit of all
FWPAL's operations will be undertaken and may be conducted either by City or an independent
auditor of City's choice. FWPAL shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved
within fifteen (15) days after notice to FWPAL by City. If questions are not resolved within this
period, City reserves the right to withhold further funding under this and/or future agreement(s)
with FWPAL.
7.3 If, as a result of any audit, it is determined that FWPAL misused, misapplied or
misappropriated all or any part of the Program Funds,FWPAL agrees to reimburse City the amount
of such monies so misused, misapplied or misappropriated, plus the amount of any sanction,
penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 FWPAL obligation to City shall not end until all closeout requirements are completed. The
closeout requirements shall include, but are not limited to: providing final Project Plan Status
Report and Quarterly Outcomes Report, making final payments, and disposing of FWPAL Youth
Sports Program assets as appropriate, if deemed required by the City in its sole discretion.
FY21 Partners with a Shared Mission Page 6 of 31
Agreement between CFW&FWPAL
7.5 FWPAL covenants and agrees to fully cooperate with City in monitoring the effectiveness
of the services and work to be performed by FWPAL under this Agreement, and City shall have
access at all reasonable hours to offices and records of FWPAL, its officers, members, agents,
employees, and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the FWPAL will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s)receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
If FWPAL maintains the information the City is requesting, the FWPAL shall provide the
requested information to the City within 30 days of receipt of the request. If the FWPAL does not
maintain the requested information as of the date it receives the City's request, the FWPAL shall
begin collecting such information as of that date, shall provide an initial response regarding that
information within sixty days, and shall thereafter update that information on request.
If necessary, an amendment may be brought forward to identify additional specific metrics that
FWPAL will be required to maintain and provide to the City to evaluate the effectiveness of the
Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 FWPAL shall operate hereunder as an independent contractor and not as an officer, agent,
or servant or employee of City. FWPAL shall have exclusive control of, and the exclusive right to
control, the details of the work and services performed hereunder, and all persons performing
same, and shall be solely responsible for the acts and omissions of its officers, members, agents,
servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of
respondent superior shall not apply as between City and FWPAL, its officers, members, agents,
servants, employees, subcontractors, program participants, licensees, or invitees, and nothing
herein shall be construed as creating a partnership or joint enterprise between City and FWPAL.
No federal, state, or local income tax,nor any payroll tax of any kind, shall be withheld or paid by
City on behalf of FWPAL. FWPAL shall not be treated as an employee with respect to the services
performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood
and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of
FWPAL, and any program participants hereunder are not eligible for, and shall not participate in
any employer pension, health, or other fringe benefit plan provided by City. It is expressly
understood and agreed that City does not have the legal right to control the details of the tasks
performed hereunder by FWPAL, its officers, members, agents, employees, subcontractors,
program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
FY21 Partners with a Shared Mission Page 7 of 31
Agreement between CFW&FWPAL
to FWPAL, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
FWPAL SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY
LOSS, PROPERTY DAMAGE, AND/OR PERSONAL INJURY, INCLUDING DEATH,
TO ANY AND ALL PERSONS,OF ANY KIND OR CHARACTER,WHETHER REAL OR
ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OF
OMISSION(S), MALFEASANCE, OR INTENTIONAL MISCONDUCT OF FWPAL, ITS
OFFICERS,AGENTS, SERVANTS, OR EMPLOYEES.
FWPAL AGREES TO DEFEND, INDEMNIFY,AND HOLD THE CITY, ITS OFFICERS,
AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND ALL
CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASSIONED BY (I) FWPAL'S
BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR(II)
ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
FWPAL, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS
(OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY
RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS,
AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF
JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONSULTANT AND CITY,
RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN
ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN
SHALL BE CONSTRUED AS WAIVER OF THE CITY'S GOVERNMENTAL
IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS.
FWPAL shall require all of its subcontractors to include in their subcontractors a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by FWPAL shall be effective
without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the FWPAL Youth Sports Program is situated; and no
FY21 Partners with a Shared Mission Page 8 of 31
Agreement between CFW&FWPAL
other public official of such locality or localities who exercises any functions or responsibilities
with respect to the FWPAL Youth Sports Program during his tenure or for one year thereafter,
shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof,
for work to be performed hereunder. FWPAL shall incorporate, or cause to be incorporated, like
language prohibiting such interest, in all FWPAL and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of FWPAL shall have a financial
interest, direct or indirect,in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to FWPAL of any land, materials, supplies, or services
purchased with any funds transferred hereunder, except on behalf of FWPAL, as an officer,
employee, member, or program participant. Any willful violation of this paragraph with the
knowledge, expressed or implied, of FWPAL or its subcontractors, shall render this Agreement
voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, FWPAL covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 FWPAL will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will District permit
its officers,members,agents,employees,subcontractors,or program participants to engage in such
discrimination.
12.3 FWPAL shall verify identity and employment eligibility of its employees who perform
work under this Agreement, including completing the Employment Eligibility Verification Form
(I-9).Upon request by City,FWPAL shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. FWPAL
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any FWPAL employee who is not legally eligible to
perform such services. FWPAL SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO
VIOLATIONS OF THIS PARAGRAPH BY FWPAL, FWPAL'S EMPLOYEES,
SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice FWPAL, shall
have the right to immediately terminate this Agreement for violations of this provision by FWPAL.
13. Compliance
13.1 FWPAL, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances,rules and regulations of City. If City calls to the attention of FWPAL in writing to any
FY21 Partners with a Shared Mission Page 9 of 31
Agreement between CFW&FWPAL
such violation on the part of FWPAL or any of its officers, members, agents, employees,
subcontractors or program participants, then FWPAL shall immediately desist from and correct
such violation.
13.2 FWPAL shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of FWPAL in writing to any
such violations on the part of FWPAL or any of its officers,members, agents, employees,program
participants or subcontractors, then FWPAL shall immediately desist from and correct such
violation.
14. Waiver of Immunity
If FWPAL is a charitable or non-profit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death,to persons or property,FWPAL hereby expressly waives its rights to plead defensively such
immunity or exemption as against City.This section shall not be construed to affect a governmental
entity's immunities under constitutional, statutory, or common law.
15. Insurance Requirement
15.1 FWPAL shall procure and shall maintain during the term this Agreement the following
insurance coverage:
(a) Commercial General Liability (CGL): $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and$100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
15.2 FWPAL's insurer(s) must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
15.4 FWPAL further agrees that it shall comply with the Worker's Compensation Act of Texas
FY21 Partners with a Shared Mission Page 10 of 31
Agreement between CFW&FWPAL
and shall provide sufficient compensation insurance to protect FWPAL and City from and against
any and all Worker's Compensation claims arising from the work and services provided under this
Agreement.
16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement,venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
16.4 FWPAL represents that it possesses the legal authority,pursuant to any proper,appropriate
and official motion, resolution or action passed or taken, to enter into this Agreement and to
perform the responsibilities herein required.
16.5 This written instrument and exhibits attached hereto, which are incorporated by reference
and made a part of this Agreement for all purposes, constitute the entire agreement between the
parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void. Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each party.
16.6 All notices required or permitted by this Agreement must be in writing and deemed
delivered on the earlier of the date actually received or the third day following (i) deposit in a
United States Postal Service post office or receptacle; (ii) with proper postage (certified mail,
return receipt requested); and(iii) addressed to the other party at the address as follows or at such
other address as the receiving party designates by proper notice to the sending party:
CITY: Jesus Chapa, Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
FY21 Partners with a Shared Mission Page 11 of 31
Agreement between CFW&FWPAL
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
FWPAL: Nestor Martinez, FWPAL President
Police Athletic League
505 W. Felix St
Fort Worth, TX 76115
16.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance, or administration of any sectarian or religious facility or activity, nor
shall said performance rendered or funds received be utilized so as to benefit,directly or indirectly,
any such sectarian or religious facility or activity.
16.8 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
16.9 The provisions and conditions of this Agreement are solely for the benefit of the City and
FWPAL and are not intended to create any rights, contractual or otherwise, to any other person or
entity.
16.10 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
16.11 FWPAL is required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be in compliance with Texas Department of Family and Protective
Services standards, the Texas Administrative Code and all other applicable law. District will be
responsible for conducting criminal background screening and maintaining appropriate records,
which will be subject to review by the City. FWPAL SHALL INDEMNIFY CITY AND HOLD
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY DISTRICT, DISTRICT'S EMPLOYEES, SUBCONTRACTORS,
AGENTS, OR LICENSEES.
[SIGNATURE PAGE FOLLOWS]
FY21 Partners with a Shared Mission Page 12 of 31
Agreement between CFW&FWPAL
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas, to be effective this day of 120
APPROVED AND AGREED FOR CITY APPROVED AND AGREED FOR FORT
OF FORT WORTH WORTH POLICE ATHLETIC LEAGUE
47&fwd47. ai4Wg N&rto/-X ti1W-ti�r� #3261
Jesus J.Chapa(Sep 29,2 017:14 CDT) Nestor B.Martinez#3261(Sep 28,202013:33 CDT)
Jesus J. Chapa Nestor Martinez
Assistant City Manager FWPAL President
Date: Sep 29,2020 Date: Sep 28, 2020
APPROVAL RECOMMENDED APPROVED AS TO FORM AND
LEGALITY FOR FORT WORTH
Edwin Kraus(Sep 29,202016:48 CD0 POLICE ATHLETIC LEAGUE
Edwin Kraus
Chief of Police
Date:
Sep 29,2020 Attorney for FWPAL
Date: p44�oaIl��
APPROVED AS TO FORM AND a of FORT tyQa
LEGALITY FOR CITY OF FORT ATTEST p °240'
/WORTH °P�*°°�o
I/+yw„gw� r Ronald P.Gonzales(Sep 30,2020 09 DT) QQ
Q tEXA`�o�o
�' � ��naaa49
Mary J. Kayser
Jessika Williams City Secretary
Assistant City Attorney
Date: Sep 30,2020
Date: Sep 29,2020
M&C No. 20-0628
1295 CERTIFICATION: 2020-641118
Contract Compliance Manager: By signing I
acknowledge that I am the person responsible
for the monitoring and administration of this
contract, including ensuring all performance
and reporting requirements.
.K�W�11—
Keith Morris
Contract Compliance Manager
Date: Sep 28,2020
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FY21 Partners with a Shared Mission Page 13 of 31
Agreement between CFW&FWPAL
EXHIBIT A: SCOPE OF WORK-COVER SHEET
CONTRACTOR: Fort Worth Police Athletic League AMOUNT REQUESTED: $86,250.00
PROGRAMIPROJECT TITLE: Fort Worth Police Athletic League
DIRECTOR:Nestor Martinez PHONE NUMBER: (817)980-2720
PHYSICAL ADDRESS: 505 W.Felix Street,Fort Worth Texas, 76115
CONTACT PERSON:Nestor Martinez EMAIL ADDRESS: nestor.martinez@fortworthtexas.gov
PHONE NUMBER: (817)980-2720 FAX NUMBER: N/A
GEOGRAPHICAL AREA/COUNCIL DISTRICT SERVED: Please mark all that apply
Q Specific Zip Code(s)—Specify below: ®City Wide(ALL) Q Council District 3 Q Council District 4
Q Council District 2 Q Council District 6 Q Council District 7
Q Council District 5 Q Council District 8 Q Council District 9
CONTRACTOR STATUS: ❑ Registered Private Nonprofit(5010) 0 Registered Public Nonprofit
CCPD PROGRAM FOCUS AREA—see page 2
X After School Program ❑ Safe Haven Youth Program ❑ Comin' Up Gang
❑ Family Justice Center ❑ Crime Prevention Agency Partnership
MARK THE APPLICABLE CCPD GOAL(S)—see"Definitions of Underlined Terms"before making a selection
❑ Reduce violent crime through crime prevention programs
❑ Reduce gang-related activities through crime prevention programs
❑ Increase safety in neighborhoods(see"Direct Neighborhood Project")
❑ Decrease crime in neighborhoods(see"Direct Neighborhood Project")
® Increase the jsqfLe1y of youth through crime prevention programs or intervention programs
X Reduce juvenile crime through crime prevention programs or intervention programs.
MARK(IF APPLICABLE) THE CCPD SPECIAL EMPHASIS
❑ Program incorporates literacy instruction/skills for children ages 0-9.
MARK THE PRIMARY TARGET POPULATION(S)
® Previously Adjudicated ® Never Adjudicated ® Children of Adjudicated
❑ Adults X Children ❑ Parents
CERTIFICATION:
I certify that the information contained in this contract fairly represents the above-named Contractor's operating
plans and budget. I acknowledge that I have read and understand the requirements and will comply with all
applicable rules and regulations relating to the contract process. I certify that I am authorized to sign this form and
to enter into and execute a contract with the City of Fort Worth to provide the services authorized.
NAME: Nestor Martinez TITLE: FWPAL President
NPI4D/-X AN-t1 97, #3261 Sep 28,2020
SIGNATURE• Nestor B.Martinez#3261(Sep 28,202013:33 CDT) DATE:
FY21 Partners with a Shared Mission Page 14 of 31
Agreement between CFW&FWPAL
Exhibit A
•o
q > O O
." to
d CD
v� N L N
O c�i o O p cd O U O
p O N U O N U
y
-
m as
�
I-� '17 ea O rn cd p.i
C0 0
,4
O _ m _ cd
0 — rn °O — P�
x W � - -
cc CU 0
w ti = Q" 'D O O 0 4�
U U P_� O
9:64 coo
w �
a a Cd
Cd •� � � to y O O
s0. ea O rn >C N 9
to
Wa ' rAco rn 4-4
as
rA
oo F=" N P_� N PL P.� *k w *k
cc
cc
O 9 +J O
Cd "" O 'i �j O m U .V" a
"y" � y 4a �•� r-.. � •V � 00 �'" y •c�Od V � �toi w �p W
4.1 d U U A O .� 'd cy s0i �bA O rn 9
pq '� s." Ci O O --
0 d P" U O o s�. �o ° O N O
CM i. M
1.0 ( W
O
b
y
Y "d cd
aJ to
U U e-
°
CD �. � � '°
N
+ C14
o c • • •
id O
O O O
N a U 6"
0
Y
•� b b �
U ^U Cd
b
O O
cd 0 U
Ucd
.�
U cda° U O O
cd U m
y • •p"fib" �} 'd •2"
i�l lV 'Y fvy i�l ~ s Y.
• U O � U 'Od U U
0 0 -d ob -d o -d ° -d 0 U
i". i 0 4i 4i
ocd
p� Cr- 00 p, 8 o 0 0 �
m ' U
0 •� �� s4 " ram", .t� ID s: •d
In �� cd y y bA O U 00 cd to
o > O 'z ^d o
ci cd
s 'd 0 � y U bA N .y r y O O O y '~
vs cd cd W 0
�- O �" = Q °° p O w •p. 3 U �" rn �" i V , w d W
.d o to a� •� U � �� a�i a�i � -d p. o
o x o r U 0 0
F1 QI i� Xi i� Y --i ..—� U M •'" rn �1, cd 0 U 0 0 cd
EXHIBIT A: SCOPE OF WORK- PROGRAM NARRATIVE
PROGRAM ABSTRACT
The Fort Worth Police Athletic League (FWPAL) mission is to unite the Communities of Fort Worth with its
Police Department by providing youth programs with a mentorship component that motivates, inspires and
develops confidence, trust and respect. As a police department we are seeing a rise in juvenile crime and truancy
and our program is focused on providing the youth in the community with programs that keep them engaged in
conversation while providing them with the skills and beliefs that they need to reach their goals. Most importantly
we will be rewarding all of the youth in our programs through positive reinforcement and encouragement. All of
the FWPAL programs also have an emphasis on being law abiding, having good conduct, and teaching the youth
of our City to be the best they can be. The Fort Worth Pal is committed to provide our youth with the tools they
need to develop and build their confidence which will continue to allow them to believe in themselves so they can
successfully pursue their dreams.
PROBLEM AND CAUSES
1) Programs must address at least one of the following CCPD problem area(s) from the Goal selected on
the cover sheet: violent crime, gang-related activities, lafty of residents and/or youth, crime in Fort
Worth neighborhoods, or iuvenile crime. Agencies should consult the specific definitions included in
this packet. Please justify your selection on the cover sheet by
a. Identifying and describing the problem area(s) relevant to your program.
b. Identifying if your contract is for a crime prevention program, intervention program, or a direct
neighborhood proiect.
c. Please describe in detail the causes of those problem area(s) and cite sources.
The FWPAL program was created because we were able to recognize the struggles that kids these days
have to deal with. We noticed that kids in the high crime areas lacked the opportunity for positive afterschool
activities. These kids also lacked guidance and mentorship in their everyday lives and had low self-esteem. Kids
in these areas were dealing with peer pressure to participate in criminal gang activity which would then turn into
violent crime as well as juvenile crime. We noticed that the peak time for crime in these areas was between 4pm
and 8pm. At that point we knew that something needed to be put in place to help these kids not fall victim to these
peer pressures and give them positive afterschool activities,guidance and mentorship to help with their self-esteem
and be able to set goals and achieve them. Another trend we were seeing in these areas were more and more
negative interactions with the police officers and the youth. So by having police officers come in and volunteer
their time to help with these programs and interact with the youth that the negative interactions would lessen
greatly and improve the relationship in these communities. This means of intervention allows officers to be the
front line mentor, counselor and tutor all with the sporting activity and coaching sessions.
PROGRAM ACTIVITIES AND OUTCOMES
2) Describe the direct target population the program/project will directly benefit. How many people?
What definable population group (i.e. age, ethnicity, etc.)? What neighborhood(s)?
Currently the FWPAL has the following youth sports programs to include boxing(ages 8-17 for boys and
girls), flag football (ages 5-13 for boys and girls), flex football ( ages 9-15), Code Blue after Dark Basketball
program (ages 8-17 for boys and girls), winter basketball ( ages 5-13), cheerleading (ages 5-17) and outdoor
excursions for ages 8-17 for boys and girls. Since all of the FWPAL programs meet during the peak crime time,
on a daily or weekly basis, between 4pm-8pm, that keeps the kids involved in a sport or afterschool program that
they enjoy and gives them less time to get involved in the above CCPD problem areas. We have seen kids in the
program really grow and greatly improve their self-esteem and their grades, which then allows them to not fall
FY21 Partners with a Shared Mission Page 17 of 31
Agreement between CFW&FWPAL
Exhibit A
victim to the peer pressures that they face on a daily basis.
3) Describe how your program/project addresses the causes of the problem area(s) and achieves the goals
of CCPD. Cite relevant sources for evidence-based, evidence informed, or promising practice.
The amazing thing about the FWPAL program is that we really address all of the CCPD problem areas.
The way we do that is by providing the youth sports and programs to participate in with coaches, volunteers and
mentor that hold them accountable by keeping the kids engrained in something they really enjoy while interacting
with Fort Worth Police Officers. Our sports and mentor programs meet daily or weekly and holds the youth in our
community accountable, therefore leaves them less time to get involved in gang-related activities, committing
violent crimes, continues to keep them safe and definitely reduces juvenile crime in our city. We want the youth
in our programs to feel safe in their communities and to set goals so they have something to strive for and not fall
into the pressures that can sometimes come along with being a kid. Our activities are measured by the kids in the
program completing pre and post surveys that track if the child is feeling safer in their community after being a
part of our program. Our youth also compete in tournaments and competitions and we have seen great success at
these events. Physically taking the time up of the youth in our programs, removes them from the possibility of
getting involved with juvenile crime that is documented and reported in the areas of our locations. Having a
mentor,roll model or friend and as a police officer allows the juveniles a trusted avenue for guidance.
4) Describe your measurable program activities and how they address the causes you described in Question
#1. Please include a description of measures and how your program will meet these goals.
The FWPAL has offered up to 615 students to participate in our programs that offer tools to prevent
juvenile crime, gang activity and safety in afterschool programs. Police officers, vetted mentors, and program
coordinators will serve as the tools to insure student success. Police officers are the main component to provide a
role model for students that might not have that in the current way of life. Mentors are the guidance to provide an
avenue for positive feedback, encouragement, and structured adult social interaction. Program coordinators set up
community service, cultural, educational, and competitive experiences. These life lessons would not usually be
offered to students in this geographical, financial and minority background. The safe environment were all these
components are located provide is the foundation for the FWPAL. All measurable program activities contribute to
the CCPD goal by placing the Police Officers, Mentors and Coordinators in a safe, education driven, successful
program that will target minority locations with documented crime and juvenile offenders.
5) Describe your measurable program outcomes and how they affect the problem area(s) described in
Question#1. Please include a description of your evaluation methods.
Through athletic programs and community partnerships, we envision providing guidance and leadership
to ensure the safety of our youth, improve their lives, reduce crime and better serve the community by building
strong and trusting relationships. We demonstrate FWPAL's continued concern for the children in our community
by providing leadership and encouragement while instilling values such as ethics and respect to help our youth
succeed and achieve their goals academically,physically and mentally. Police officers,Mentors, and Coordinators
provide the tools and experience as stakeholders in the youth. The FWPAL coordinator will be able to work with
police administrators to track juvenile crime. Once those stats are analyzed, a plan will be implemented to promote
the FWPAL program in those geographic area in order to provide an avenue for juveniles that are possibly involved
in those crime areas.
6) Describe how your program addresses the CCPD special emphasis priority: literacy instruction/skills
specifically for children ages 0-9?
The FWPAL has a check of its participants at the elementary school level to verify report cards in literacy
and instruction are in order to provide academic compliance of 80% of students. 70% of program participants will
report an improvement in grades.
FY21 Partners with a Shared Mission Page 18 of 31
Agreement between CFW&FWPAL
Exhibit A
7) Describe what makes your program unique. Include descriptions of how it compares with similar
programming offered in the area. If applicable, describe how your program/project integrates City of
Fort Worth programming or personnel, improves existing City of Fort Worth projects/programming,
or is directly involved with City of Fort Worth efforts to achieve Annual Report Strategic Goals.
What makes the FWPAL program unique is the fact that the youth in our program get to interact and get
coached or mentored by Fort Worth Police Officers in all of our programs and sports on a daily or weekly. With
doing this we can continue to strive to create and build better relationships between the youth in the community
and the Police Officers in our department. By interacting and getting to know the police officers in our city we
hope to lessen the negative interactions that some of these kids have had. It is very important to our program that
we keep police officers and members of the community involved. The more positive interactions with officers
these kids have the better chance there is for these kids to stay out of trouble and focus on achieving the goals they
have set for themselves. Our program is special because not only are we building relationships with the kids in our
program, we are building and strengthening our relationship in the community as well.
8) Describe:
a. how long it has been in operation,
b. how it is currently financially sustained, and
c. why CCPD funds are necessary at this time.
The FWPAL program has been in operation since 2016. Our program has received donations from local
businesses as well as a grant from the NPAL(National Police Athletic League). Safety of the youth in our programs
is of the highest priority. Funding from CCPD is necessary at this time to continue to keep our program running
and ensure stability that our youth can receive the correct equipment and obtain facilities to ensure the highest
level of safety. In our program we rely heavily on the volunteers that come mentor and spend time with these kids.
Our program is run solely on both civilian and sworn volunteers, which allows us to focus on using any donation
to go to safety equipment and facilities for the youth in our programs. We recruit mentors and volunteers that care
about the youth in our community and want to see them overcome obstacles and achieve the goals that they have
set for themselves.
ORGANIZATION
9) Describe the geographic area your organization and project will serve(i.e.city wide, council district(s),
zip code, neighborhood,census tracts, etc.).
The FWPAL goal is to reach youth city wide eventually. Currently the majority of the youth are located in
our North, East and South sides of Fort Worth. Each year we hold a winter basketball season and play games at
two schools. Between the two schools, which were Morningside Middle and Diamond Hills Jarvis High School,
we hosted 14 games every Saturday for 6 weeks.
FY21 Partners with a Shared Mission Page 19 of 31
Agreement between CFW&FWPAL
Exhibit A
Crime Control and Prevention District
Partners with a Shared Mission
Exhibit B-Budget Narrative(FWPAL)
DESCRIPTION/IUSTIFICATION QUANTITY QUANTITY
AS RATE TOTAL
REVENUE
$0.00
A.SALARY
$0.00
B.FRINGE
$0.00
C.TRAVEL
Reelond Junior Olvmole Tournament-Dallas Texas tournament that is a 3 day event.Friday is weigh in only and participants are
experienced open boxers.Participunts in Boxing program will be advancing to regional compeaams.This expense covers:Gus-$20.00
per day x3 for 1 Coach=$60.00,Meals-$30.00 per day(2 meals)x3 conches-$90 x 2 days=$180.00,Meals-$30.00 per day(2 1.00 TOURNAMENTS $1,320.00 $1,320.00
meals)x 7 boners-$210 x 2 days=$420.00 This expense relates to Project Plan Activity 4 in that it provides opportunity for activity that
rewards crancromity service during artici tim.
Advaremeat for State Junior Olvm m ole Tournament-Participonts in Boxing Program will be advancing to stare competitions.(TBD
city iv Teme)3 day event This expense covers macciated costs with Travel such as Gas-$200.00,Lodging-$130.00 x 3 nighb=
:390.00 x 2 moms-$780.00,Meals-$45.00 per day x3 conches=$135.00 x 3 days=$405.00,Meals-$20.00 per day x 5 borers= 1.00 TOURNAMENTS $3,370.00 $3,370.00
$100.00 x 3 days=$300.00.This expense relates to Project Plan Activity 4 in that it provides opportunity for activity that rewards
cran-ty-vicedraftigpankitpatka.
Advancement for National Junior Olvmvic Tomsamust-Gas-$200.00,Lodging-$130.00 x 4 nights=$520.00 x 2 rooms=
$1040.00,Meals-$45 per day x 2 conches=$90 x 4 days=$360.00,Meals-$20.00 per day x 5 borers=$100.00 x 4 days=$400.00 1.00 TOURNAMENTS $2,100.00 $2,100.00
This expense relates to Project Plan Activity 4 in that it provides opportunity for activity that rewards community service during
participation.
Baffle In Bic D Tournament-Annual Dallas PAL Tournament 3 day event with 2 sessions per day.Gas per day$20.00 x 3 days for 1
Cmch=$60.00,Meals-$45.00 per day x 3 cmchm$153.00 x 3 days=$405.00,Meals-$20.00 per day x 12 boxers$240.00 x 3 days
=$720.00 This expense relates to Project Plan Activity 4 in that it provides opportunity for activity that rewards community service 1.00 TOURNAMENTS $1,185.00 $1,185.00
during participation.
Silver Gloves State Tomrment-Travel to the Silver Gloves Stare Tournament.Estimated cost for this tournament includes Gas per 1.00 TOURNAMENTS $880.00 $880.00
der $25/der for 4 der =$100 for
ante at$130/day x 3 nights x 2 mans=$780.
Silver Gloves Regional Tournament-This expense rovers transport ofparlicipants who advance to the Silver Gloves Regional 1.00 TOURNAMENTS $2,520.00 $2,520.00
Tournament Estimated cost is$180 for Gas$780 for lodging,and$300 for meals.
Saver Gloves Natlonal Tomrment-This expense covers transport ofparucipants who advance to the Silva Gloves National 1.00 TOURNAMENTS $3,480.00 $3,480.00
Tournament Estimated cost is$300 for Gas$1040 for lodging,and$400 for meals.
Field Trio-Participants Gam the gyms will be raker m field trips throughout the year.These field trips will consist ofeducatimal and
necreatiand activities such as trips to Casa Marva,art museums,etc Than is budget for 6 field trips to selected locations in the 12.00 FIELD TRIP $200.00 $2,400.00
Metrolplex area to occur,at a rate of$200 dollars per trip.An estimate of 10 participants will attend ench trip.This expense relates to
activity 1.3,after school and community activity.
D.EQUIPMENT
Fmfball Endnment-footballs,flags,Drill equipment(cones),etc.The average cost pa participaut is$5.00(275 Participants x$5.00= 1.00 FOOTBALL,EQUIP $925.00 $925.00
$925)This mlosa.relates to Pr jest Plan Outcome Objective 1.1
Winter Basketball Eadnmmt-basketball equipment,etc.The average cost per participaut is$5.00(200 participants x$5=$1000) BASKETBALL
1.00 $1,000.00 $1,000.00
This ease relates to 'en[Plan Activi outcome 'entive 1.1 U1P
Bodaa Eauloment-Listed items are to be purchased to equip a facilty with a maximum of30 students.Discriptim ofiterns 36-62 $0.00
numbered units,and cost at each unit Outcome objective related to 1.2 of contractor activity,
Punching Rags-includes Soft Filled Heavy Bag,Filled Body Bag with HDCHSW,Adjustable Speed Bag Platform,Medium 30.00 PUNCHINGBAG $103.86 $3,116.00
Ringside ,Double End Bet,and Bag Anchor.Cost is pp,,C-tdy$103.86 x 30 items.
Boring Glwea-includes Ringside Fitis as(Apex)Bag Gloves,Competition glove honks,veining slower.Cost is 25.00 GLOVES $44.20 $1,105.00
xppmC-tdy$44.20 x 20 items
Benin Head -includes Cum 'von boxing head gm,fce Sava masks,ern.Cost is approximately$55.20 x 20 items. 25.00 HEADGEAR $55.20 $1,380.00
Ringside Pro Panther Punch Mitt 6.00 MITT $65.00 $390.00
Punch Shields-includes Ringside Punch Shield and Angled Punch Pad Shield.Cost is estimated at 4 shields x$39.00= 6.00 PUNCH SHIELD $39.00 $234.00
$156
Title Classic XL Digital Gym Tima 4.00 TIMER $125.00 $500.00
Title Platinum Heavy Bag Wall Hunger 2.0 16.00 WALL HANGER 5137.00 $2192.00
Microsoft Surface Go 2 Computer-Tablet will be utilized by facility coordinators in order to provide safe storage of applicatims,
and background checks Gum volunteers and conchs.Directly relates to contractor activity 1.1 in Projected Plan.This is a me time 3.00 COMPUTER $400.00 $1,200.00
purchase,but with expansion ofprogram and facilities,other purchases are anticipated
E.SUPPLIES
After Dark Basketball Cam Sunvlien-Basketball participants will participate in an mite all-day skills clinic.Each participant will
receive a t-shirt and a boxed lunch for the day.Other supplies included will be water and Gatorade.Estimated costs included are$450 1.00 CLINIC $1,150.00 $1,150.00
(Shirts)+$500(Bored Meals)+$200(Gatorad&Wata)=$1150.00 This Activity relates to Project Plan 4 for community activity and
events.
Winter Basketball Sunvlien-uniforms,whistles,participant awards etc,unifsms cost top and bottom for 275 playas.This comes out
to approximately$27.27 t x 275=$7,500.This activity fates to objective 1.1 in the projected plan. 275.00 PLAYERS $27.27 $7,500.00
PPr Y /participun tyre M Pr J
Football Lesion Suvvtles-Includes costs for uniforms,awards,supplies for league,etc.This comes out to approximately 275 league
275.00 PLAYERS $30.50 $8,385.00
participants x$30.50=$8 385.This mparee relates to Outcome Objective 1.1.
First Aid Kits-Medical Large Industrial First Aid Kit First Aid kit will be utilized for each Willy.Two current and two to be open and
the start ofe year.Kit will be in cammoa place for coaches staffand students to provide first aid in case ofminor accidents.Directly 4.00 FIRST AID KITS $110.00 $440.00
relates to contracts activity 1.1 in Project Plan
Team face mask-CDC regulatims require fce mask protection during nation pard-This expense will keep Gym participants
safe duringaaiviticaDireul relates to contracts activityPlan
in Projected Pl 81.00 MASKS $8.00 $648.00
No Touch Thermometers for Eids-CDC regulations require flue mask prohGion during rtional pandanic.This expense will keep 4.00 THERMOMETER $100.00 $400.00
Gym participants safe during program activities.Directly relates to contractor activity 1.1 in Projected Plan
F.CONSULTINGICONTRACTING
Basketball Camo Re lstratlon Fees-This expense mvas registration for 50 participants to participate in Basketball camp,at a cost of 50.00 PARTICIPANTS $50.00 $2,500.00
50 participants x$50 registration fee=$2 500.This mparee relates to Project Plan Objective 1.1.
Jr.NBA Tomrmeut-This expense covers registration for the Jr.NBA Tournament The cost is calculated as 20 participants,at a rate 20.00 PARTICIPANTS $100.00 $2,000.00
of$100/participant(20 participants x$100=$2,000).This expense relates to Project Plan Objective 1.1
USA Boring -This expense covers the USA boxing registration for East and North Gyms,a total of 10 Boxers x$80 each, 2.00 BOXING $1,415.00 $2,830.00
6 coaches x$125 ench,and 2 ream registrations x$240/each.This expense is related to Project Plan Objective 1.1. REGISTRATION
RRderem-will be officiating Basketball/Football games.18 refaees Q 200 dollars per game during the seism ofplay.This expense is 18.00 RFFFRFFS $200.00 $3,600.00
related to Project Plan Objective 1.1.
G.SUB-GRANTS
$0.00
gANCYHula4 gym fcilities with 4 hours ofopaatim with over 20M square feet oftraining room.DireWyrelates to contracts q00 GYMS $5,000.00 $20,000.00
in est Plun.
Iaurance-Pacardleurunce Costwith Nation PAL Organization-Policy includes director and Odcers and coverage during all 10.00% PERCENTAGE $75,000.00 $7,500.00
buainesa conducted b the Fort Worth Police Athlaic League
FY21 Partners with a Shared Mission Page 20 of 31
Agreement between CFW&FWPAL
Exhibit B
FORT WORTH. Exhibit
Request for Reimbursement(RFR)
FY 2021
CRIME CONTROL
AND PRF:VF.NTn1N DISTRICT
By Email: Submit To: Submitting Agency: Fort Worth PAL
cpd_grants@fortworthtexas.gov Contact Name: Nestor Martinez
Phone Number: 817-980-2720
Mail: Email: nestor.martinezOfortworthtexas. ogav
Bob Bolen Public Safety Complex
Attn:Grants Manager Remit Address: 505 W.Felix Street,Fort Worth TX 76115
Financial Management Division Invoice Number:
505 West Felix St. Month of Request:
Fort Worth,TX 76115
DIRECT COSTS(90%Minimum)
A B C D E
Total of Previous (B+C) (A-D)
Budget Category Budget Amount Reimbursements This Month's Total g �ry g Request Requested Remaining Balance
Requested To-Date Available
A Personnel $ $
B Fringe Benefits $ $
C Travel&Training $ 17,255.00 $ $ 17,255.00
D Equipment $ 12,042.00 $ $ 12,042.00
E Supplies $ 18,523.00 $ $ 18,523.00
F Contracts/Consultants $ 10,930.00 $ $ 10,930.00
G Sub-Awards $ $ $ -
H Occupancy $ 20,000.00 $ $ 209000.00
Total Direct Costs $ 78,750.00 $ $ $ $ 7S 750.00
INDIRECT COSTS(10%Maximum)
A B C D E
Total of Previous (B+C) (A-D)
This Month's
Budget Category Budget Amount Reimbursements Request Total Requested Remaining Balance
Requested To-Date Available
Total InDirect Costs $ 79500.00 $ $ $ 79500.00
Supporting documents required with monthly requests. Summary:
See Requestfor Reimbwsement Imtructions forreference Total Budget: $ 869250.00
Previous Requests: $
This Request: $
Total Requested To-Date $
Remaining Funds $ 86,250.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purchase Order# Fund Dept M Account
RFR Approved For Payment
Grant Staff Signature Date
Finance Received Stamp Placed Below
FY21 Partners with a Shared Mission Page 21 of 31
Agreement between CFW&FWPAL
Exhibit C
_ M
W N N �1 W
A;
y � �
� y
O
Cdod
od
od
� V oV
0
N O0 O y
a
O, o w p �' p
y �
Cd
b s o u o
a� •.. O
CD
0
e a
..
Cd N O 5
Y o
y Cd
0 � py (P QI O Cd U
10- bA
¢ Cd cdO O U
O ° cd ° O Q y a
ci P- 4, N 2 M .U. � .U. ram+ —
cV O w W
V O o � w w w >
_ M
z 00 z z z
U �
1-0
5-0
O
C� C�
� a
u °
� b
o �
� � o
o a p o i
� s
p o t
1-0
y }Cd
od
.?,ci
..w
od
y 04 w o
a�
o � �
O
co
O C ,�' y � � •� c� y
p
O � y
uV oar
pci a
N O 9 N .d M O Q"•^ .V. •^ •'" N g p
N O
xi V 0 N G N U N V N N rA
Exhibit E
Crime Control and Prevention District
Partners with a Shared Mission
Quarterly Outcomes Report
Date:
Agency Name: Fort Worth Police Athletic League
Program/Prcject Title: Fort Worth Police Athletic League
Fiscal Period: Reporting Period:
Contact Name: Nestor Martinez Email: nestor.martinezAfortworthtexas.gov
1. Report outcome measure data and respond to the questions below to provide more detailed
commentary on the implementation of the project.Complete the following questions in a brief
2-3 page narrative format.
Outcome
This
Measure# Description Quarter Cumulative Goal
1.1 80%of program participants will report they"feel safer" 80%
as measured by pre/post surveys
FWPAL will recruit 25 new volunteers or community
1.2 support stakeholders 25
2.1 70%of program participants will report an improvement 70%
in grade cards
2. Describe major accomplishments achieved in implementing the project.Highlight specific
aspects of the project contributing to its success.
3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing the
project and how they were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the identified CCPD
goals outlined in the contract?
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed
report materials accurately reflect the status of the aforementioned program/project.
Name: Date:
Title:
FY21 Partners with a Shared Mission Page 24 of 31
Agreement between CFW&FWPAL
Exhibit E
EXHIBIT F: REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2021
Date
Submitting Agency Fort Worth Police Athletic League
Contact Name Nestor Martinez
Phone Number and Email 817-980-2720 nestor.martinez@fortworthtexas.gov
Remit Address 505 W.Felix Street Fort Worth Texas,76115
DIRECT COSTS 90% minimum
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel
B. Fringe Benefits
C. Travel and Training
D. Equipment
E. Supplies
F. Contracts/Consultants
G. Sub-Awards
H. Occupancy
Total Direct Costs
INDIRECT COSTS 10% maximum
Approved Budget Change Requested Revised Budget
Modification Narrative (describe in detail what change is for)
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑ Modification Approved ❑ Modification NOT Approved
FWPD Staff Signature Date
FY21 Partners with a Shared Mission Page 25 of 31
Agreement between CFW&FWPAL
Exhibit F
� y �
N �
w U b 4°
p a y o
a � � z
a w �
� � y
w ° H
o �
p z RF p
C�
M O y y3
a �
M
03
C3 y C
0 03 o WHW aq rON d d � a
V 09 W 0 p v ¢ 00
i
eq
as
40.
sP
a y � 0 d � d �
PCz r; U R. con r. 4; y bA
o s..4 0 O +�
bD w'
C1 �,
4-4
C� H '�" '0 0 U -CC n 'd .d r ry. y 'Cd rn ^� V �0 �" U
d ,s: U 0 4 1 wO O O o id U y •d w 0
'd d d °� Ov O d O U c�
EP2V O Y v' •�" w ° sU, Y d w p��;1 O U —0 ice"
Cd
y a bn� d o d d Y x U
as � � rn •.. U O
cc u
m rn .- "N a C) "00
00
P, C� V� � U t� �(� rn d m U�, Q °+.i �, Q.A� � U p., U
y
Cjpa p
� 4"� � d •d U U O
PC
z � � 0
v
PCcd
ci
mw
b a V
po
N
FBI
� PO
F� � a a p
V N
FPs
a �
N
M
p 03 o
CNN CN N
b O cd cd b
cc
O y NN O +O NN Oy
O Y '� N y
C 0 ." R 0 C cd 0 cc{ cd t0i
1., -d
45
O O r cd
O O
U
0Cd
a a U a
U °
Cd Cd
O Cd 'd ^d cdcd
O 'd
on
o a � ° � o = 0 3 ono 0 0 0
o o .. O o �, -d �, on o
0 0 a� ° '" 0 O 0 �, 0 O O a"•d a� 0 0 O
o0 O Cd O °' O a" O .. 0
0 a0i 'b a'i abi p v, O -� Cd bA O i O 0 w bA O
r 0 icy 0 0 O O � O
Q.o -d aQi 3 o Q o - o `� i � 'y ° a o 'd '�
O v� O O s� p O O a"LP w
c� s� v� O U
0 0 O 00 0 a' 0 ,' 5 ,20 a� 0 > C -) O 5 .0cd m i
N O 0 .. c w ° ' 0 a� 0 rn ° on a0i •s o o rn 0
0 -d � � p. on ¢ '� o mN ° a�i � � 0-5 o � b '0 � -d ¢ 0 o p. O'-d O � -d
O o V �, o o p.' o w o 0 .. �, �, .. O � o p. O ..
U cd C~ O O O -d P� d a,s: N ° C~ rn 3 6"... �, ,s: �. a g O O U Cd w cd a p
yi 0 .d Cd 'b 0 rVi, U
on o 4 V 0 p O 0
O Cd o
•d " w
" o 0 � o a�i O
�; 0 i o 0 o
° o O 0 a i oio
a -d � g .
co p.• cd 0 = +0 Cd 0 °� 0 0
Cd U m t., O ems.' >'
CI O .y Q. s O �+ w 0 v O m O
0 O yr",
vo b m p cd 0 bn
'C Cad 0 p, W O 0 0 0 0 O '
0 i.i" r., O m 0 Cd �' m O ,� t'"' Cd 0 m .�
O s" on
O 00 p, rn bA O yV .d 0oA^.. 0 'd 0 3". bn 0 b
� w
� U
I I I I
w �w
a �
N
M
0 o
5
O N O N O N C N O N N
iti ~ cd cd cd cd cd — a�
U N N O N N O N N O N O N N O �' N N O N N
O � O � � CD � � p Y � O 4- ;a CDY � O
N y U '� '�
Y Y Y Y Y Y
Brl� rl� m M m
U
_O ^d _O s., -d
Y
_O
}C}.d�� ( b Cd b �1 vy .� y (drn
b
Cd "d Oq O �' p �' ° �' rn rn (d U r °
o `d a0i y a0i Y y j j b a0i � aoi Y
Cd1-0 � b '�
r U r V]
ej
a � a a v >
° U U ° pq CU
1-0
'b 64 U � O o
o Q. b PG o 0 Cd
.y O
0 � � b
Cd
r. cd N abi A YO a en Y ycd
rn w ,d � Y ^d � � U � O �"" �; � r' Ui", ^d �U•, ^d " 'd ,s' y ��.'i �"" Cam" y •~'-'.. � � �"" �;
0
U O 4 w O cd U U "" U �." cd U U 4-4 Q+ 4••�
Cd
4° C" 0 9 rn 0 �' 0 •� 'd V 0
y y 45 .d U x0 0 � y � y _O U � U v' s, O �,
s, o y O
O O 'd ° 'd Cd a w -°d w `� a�i r.s o � cd ° y ' •d `H
Id
r Cd a� o p., a� o 'b �' cd
a°i iC •� o� 5 O U ' V] sU, .�' p.� a�'i U ^`� a0i R O O a0i 0 ° O O U P
S � °�3 0 ¢ � 0 3 ° 3 0 � 3 0 o 5 g O � o
� ai . w 'd CY P. U -d rn w Cd
o r�.w -d F� .- w -d -d -d �' . o I�G b v�
o o s "c Y
bA �
4n �' F." C." =En
YO
as
o o
P �
o ti .0 sy 0 m o +U 00
O O Q 0 R y O 9 y 9 4-4bA y
O U M r. U = >1U
bA sUy '- 'd cd U 'd w 'd o ="o d U
o s.
o 'd 00 O
rn y , U o 'd U o o to U
sow. 0 O sow. O pA rn yy ," rn yy U rn °' Y Pti
rn ^d rn O i rn 4' r
chi 'b
0 0 b °sz to o o p.b o Q..dio b°�io 0 b
airw How HbR � a -d � a � o ¢ a-� �. � �' � w
c w
� U
�O 00 t 00
�O l�
w �w
M
W
O
a kn O
N M
3L
L.
D 0 cq
0 L CO r.
o � � � c � c -00-dc
-. N Y CAa-+ N
GTr V � N N 0 "a
N U N U
A
0
o CIS y a a � W aYoi 0 3 Q t°
3 a� a 3 on ou � oin Y d i "-a w on on �
0 Y 03 0 0 °�' Via, 0 3 0 � � °�' r
r- Uw � yo � 'b � o
tu8b = coi 3 'o � >4 a�i be O
o �p o n ti 0 3 �a Q 3W .. o o � y
y w o a w 3 3 = �o .tea
o o -o Q Eb
o
fA '20V5U 3UA OC a °s' a�iU 0 Ems- w YU 3UQ n. °s' a�iU
N N _
id
L
�
L a
m o w too
w '0 8 m d w . �
Y ^�
c .O V QI
Q 3-i 4-1 Q O Q Q -'•q •d {1r
d
wi I 0 L•yi V QI
d
Via. =n b�D0 , � p a:
cc
zz
� A
w Q5o w
FORT WORTH Exhibit I
Disbursement Schedule Form
Fiscal Year 2021
CRIME CONTROL
AND PREVENTION DISTRICT
Submit To: Submitting Agency: Fort Worth Police Athletic League(FWPAL)
Bob Bolan Public Safety Complex Contact Name: Nestor Martinez
Attn: Keith Morris Phone Number: 817-980-2720
Contract Compliance Specialist
Financial Management Division Email: nestor.martinet@fortworthtexas.gov
505 West Felix St. Remit Address: 505 W Felix St,Fort Worth TX 76115
Fort Worth,TX 76115 Invoice Number:
Month of Request:
Month Disbursement Percentage Disbursement
Reported Paid Disbursed Expenses Reported Remaining Schedule
October 1 $ 13,000.00
November 2 $ 13,000.00
December 3 $ 13,000.00
January 4 $ 4,725.00
February 5 $ 4,725.00
March 6 $ 4,725.00
April 7 $ 4,725.00
May 8 $ 4,725.00
June 9 $ 4,725.00
July 10 $ 4,725.00
August 11 $ 4,725.00
September 12 $ 4,725.00
October 13 $ 4,725.00
Total $ - $ - #DIV/0! Total $ 86,250.00
Last Disbursement
Remainin $ -
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Amount of Disbursement Reauested
Purchase Order# Fund Dept.M Account
RFR Approved For Payment
Grant Staff Signature Date
FY 2021 CFW CCPD Program
FY21 Partners with a Shared Mission Page 31 of 31
Agreement between CFW&FWPAL
Exhibit I
9/2/2020 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTWORTII
DATE: 9/1/2020 REFERENCE **M&C 20- LOG NAME: 35AFTER SCHOOL FOR
NO.: 0628 FY21
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL)Authorize Execution of Agreements with Fort Worth, Keller, Crowley, and White
Settlement Independent School Districts for Operation of After-School Programs in the
Total Program Amount of$1,926,250.00 for Fiscal Year 2021 (CCPD Funded)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Agreements with the Fort Worth,
Keller, Crowley, and White Settlement Independent School Districts in the total program amount of
$1,926,250.00 for the operation of After-School Programs at selected schools during Fiscal Year
2021.
DISCUSSION:
National research shows that adolescents are most at risk on school days between the hours of 3:00
p.m. and 6:00 p.m. of being a victim of a crime or of committing a crime. In response to this concept,
a multi-disciplinary task force was formed in 2001 consisting of City officials, school district personnel,
and related service providers. This task force developed a coordinated program for Fort Worth
Independent School District schools that documented juvenile crime patterns.
Each year since 2001, the City of Fort Worth (City) has funded After-School Programs using
appropriations from the Crime Control and Prevention District(CCPD). The participating school
districts include Fort Worth ISD, Keller ISD, Crowley ISD, and White Settlement ISD. Only schools
that lie within the boundaries of the City receive CCPD funding. Each district is responsible for the
day-to-day administration of its after-school program and is required to establish program goals and
objectives that are measurable and result in desired program outcomes. Today, the mission of the
After-School Programs is to provide a safe environment for educational, physical, and social
development leading to a reduction in juvenile crime.
Funding will be allocated as follows to each district in Fiscal Year 2021 on a reimbursement basis:
Fort Worth ISD funding in the amount of$1,495,000.00.
Keller ISD funding in the amount of$143,750.00.
Crowley ISD funding in the amount of$143,750.00.
White Settlement ISD funding in the amount of$57,500.00.
An additional contract will be executed with the Fort Worth Police Athletic League (FWPALS)for
$86,250.00. These funds were included in the After School Program allocation of the CCPD Budget.
It is not mentioned in a separate M&C due to the delegated authority for contracts under
$100,000.00.
These Agreements will be effective October 1, 2020, and will end on September 30, 2021.
This program serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds will be available contingent on the approval of the Fiscal
Year 2021 operating budget appropriation in the Crime Control and Prev Distr Fund. Funding is
anticipated to be available shortly after October 1, 2020. Prior to any expenditure being incurred, the
Police Department has the responsibility to validate the availability of funds.
apps.cfwnet.org/council_packet/mc_review.asp?I D=28197&councildate=9/1/2020 1/2
9/2/2020 M&C Review
TO
Fund Department Account Project Program Activity Budget Reference# Amount
I ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I I ID I I Year Chartfield 2
Submitted for City Manager's Office by_ Jay Chapa (5804)
Originating Department Head: Ed Kraus (4231)
Additional Information Contact: Keith Morris (4243)
ATTACHMENTS
apps.cfwnet.org/council_packet/mc_review.asp?ID=28197&councildate=9/l/2020 2/2