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@30MEMEA
To the Mayor and Members of the City Council April 26, 2005
The purpose of this report is to provide a semi-annual update to City Council on the management of open
records and public information requests.
The Records and Information Management Office performs the receipt, distribution, and tracking of public
information requests received by the City, with systematic review for release performed by the City
Attorney's Office. The mission of the City's open records/public information program is to ensure the
security and integrity of information being released from the City and to make the City more responsive to the
public.
The volume of requests for public information received by the City continues to grow, up over 4 % from this
point last fiscal year. March 2005 exceeded all previous months on record. There are three . primary reasons
for this increase.
1. The public and press continue to grow in their awareness of, and interest in, the provisions of the
Public Information Act. This is a clearly, quantifiable, statewide trend.
2. Requests not previously recognized as naturally falling tinder the provisions and obligations of the
Act are now being handled with proper attention and care.
3. Requests for information previously handled casually by departments are now being centrally
logged and tracked with increased efficiency, including the use of facsimile and electronic scanning.
Attached is a breakdo-,Nrn of departmental public info anon requests received by the City thus far in Fiscal
2904/2005, with rounded percentages. Also included are monthiv, average, and comparative totals. This
report is submitted for informational purposes. Should you have any questions, please contact Doug Jones,
Records Manager, at (817) 392-243T
Charit-s R,. Boswell
City Manager
ISSUED BY THE CITY MANAGER
FORT WORTH. TEXAS
City Ci of Fort Worth
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Public Information Request Statistics
Mid -Year FY2004 -2005
Request Volume
Daily Avg.
282
IT Solutions (PD)
528
31%
Police
312
19%
Development
230
14%
Fire
147
9%
Environmental Mgmt.
117
7%
Human Resources
116
7%
Code Compliance
112
7%
Health
78
5%
TPW
40
2%
Water
37
2%
Municipal Court
37
2%
Community Relations
25
1%
Finance
24
1%
IT Solutions
23
1 %
City Secretary's Office
I
23
1 %
PACS
12
<1%
Engineering
10
<1%
Legal
8
<1%
Planning
6
<1%
Public Events
4
<1%
Aviation
4
<1%
CMO
3
<1%
Budget
3
<1%
Retirement Office
2
<1%
Economic Development
1
<1%
f
Totals by Month
2004 October
November
December
2005 January
February
March
Mid -Year Daily
Total Avg.
FY 2005 1681 13.4
FY 2004 1612 12.8
Percentage Increase 43%
Daily Avg.
282
13.4 day
262
13.1 day
201
9.6 day
253
12.7 day
308
15.4 day
375
16.3 day
Mid -Year Daily
Total Avg.
FY 2005 1681 13.4
FY 2004 1612 12.8
Percentage Increase 43%