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HomeMy WebLinkAboutContract 47312 (2)Assistance Award/Amendment 1. Assistance Instrument Cooperative Agreement Grant 3. Instrument Number FF206K156002 7. Name and Address of Recipient Fort Worth Human Relations Commission Hazel Harvey Peace Center of Neighborhoods 818 Missouri Avenue, Fort. Worth, TX 76104 x DUNS #824614754 10. Recipient Project Manager* Angela Rush, Administrator 11. Assistance Arrangement 1 Cost Reimbursement Cost Sharing Fixed Price 14. Assistance Amount Previous HUD Amount 4. Amendment Number CAW Ca; kinn2 U.S. Department of Housing and Urban Development Office of Administration 12. Payment Method I 1 Treasury Check Reimbursement Advance Check Automated Clearinghouse 1 $0.00 HUD Amount this action $736,311.00 Total HUD Amount Recipient Amount 736,311.00 2, Type of Action Award Amendment 5 Effective Date of this Action 6. Control Number September 1, 2015 EIN #75-6000528 8. HUD Administering Office Fort Worth Regional Office of Fair Housing 801 Cherry St., Unit #45 Suite 2500 Fort Worth, TX 76102 X 8a. Name of Administrator 3/01 8b. Telephone Number • Garry L. Sweeney (817) 978-5868 9. HUD Government Technical Representative Garry L. Sweeney 13. HUD Payment Office U.S. Department of Housing and Urban Development Field Accounting Center, Unit #45, Suite 2500 Ft Wirth TX 7F102 15, HUD Accounting and Appropriation Data 15a. Appropriation Number 15b. Reservation number 8615/160144 (TIN) (F,15) Amount Previously Obligated Obligation by this action Total Instrument Amount $736,311.00 Total Obligation 16. Description This Cooperative Agreement is to provide $736,311 for the Fair Housing Assistance Program (FHAP) comprehensive funding approach. This Agreement is for funding distribution only and consists of the following documents which are incorporated herein and made apart thereof. This Agreement is to appropriate funding for FY2015. This Agreement consists of the following documents which are incorporated herein and made a part thereof. 1, Cover page HUD-1044 (8-90) 2. Schedule of Articles 3. - Statement of Work 4. Assurances 5. SupplementaI Guidance and Instructions - FY2015 training requirements and funding FHEO-06-15-01 $0.00 736,311.00 . • 6. Initial Contact Date $736,311.00 OrderofPerference: Notwithstanding any provision of this Agreement to the contrary, in the event of a conflict among any of the documents pertaining to the duties and responsibilities of the parties, the Statement of Work will take precedence over the Schedule of Articles: - The subject Agreement is to provide Case Processing ($569,200), Administrative Cost ($112,361) and Training ($54,750) which includes the amount of $30,000 for Regional training for FY2015. 17. X Recipient is required to sign and return three (3) copies of this document to the HUD Administering Office 19. Recipient (By Name)Aiy- Fort Worth Human gin. c :•n Signature & Title Fernando Cost t • Date (mm/dd/yyyy) 5' 0.0viS RN/ 18. Recipient is not required to sign this document. 20. HUD (By Name) Garry L Sweeney Signalure & Title • Gra t-Cooperative Agreelent Officer. D TO FORkil AND L GAL t Yu 4er City Secreta'y Gb (Y A T ORNEY Date (mm/dd/yyyy) • 2c)/ 5 form UD-1-044 8/90) coRD CITY SECRETARY Tit WORTH, TX 2015 CONTRIBUTIONS AGREEMENT SCHEDULE OF ARTICLES 1. SCOPE OF WORK (FIXED PRICE) ?. PERIODS OF PERFORMANCE 3. INSPECTION AND ACCEPTANCE 4. CONDUCT OF WORK 5. INSTRUMENT AMOUNT AND REQUESTS FOR PAYMENT 6. NARRATIVE REPORT 7. CRITERIA FOR PROCESSING 8. PART 85 9. USE OF COOPERATIVE AGREEMENT FUNDS 10. MAIN PENANCE OF EFFORT I I . HUD S SUBSTANTIAL INVOLVEMENT 12. ASSURANCES 13. USE OF CONSULTANTS 14. PUBLICATIONS AND NEWS REJ EASES 15. REPRODUCTION OF REPORTS 16. FLOW DOWN PROVISIONS 17. DISPUTES 18. MAINTENANCE OF RECORDS 19. CUSTOMER SERVICE STANDARDS 20. REPORTING REQUIREMENTS 21. TRAINING 22. INITIAL CONTACT DATE 23. CHANGES LIMITING EFFECTIVENESS OF RECIPIENT'S LAW 24. FHAP AND FIRST AMENDMENT 25. TESTING REI .FASE OF INFORMATION WHILE COMPLAINT IS OPEN SEXUAL ORIENTATION, GENDER IDENTITY, MARITAL STATUS, AND SOURCE OF INCOMF CAUSE DETERMLNATIONS Appendix A: Statement of Work Attachment A: Criteria for Processing Attachment B: Standards for Timeliness Attachment C: Payment Amounts for FH AP Complaint Processing 9 •• r 1. SCOPE OF WORK (FIXED PRICE) The Recipient (or Agency) shall furnish all the necessary personnel, materials, services, equipment, facilities (except at otherwise specified herein) and otherwise do all things necessary for or incidental to the performance of the work set forth in the Statement of Work (SOW) and all attachments for the firm fixed price set forth herein. 2. PERIODS OF PERFORMANCE The Recipient shall provide all services hereunder during the periods of performance. For the FY2015 Cooperative Agreement, the periods of performance are as follows: Complaint Processing: July 1, 2014 — June 30, 2015 Administrative Costs, Training: October 1, 2014 — September 30, 2015 Note: While as a general rule, the cut-off day for incurring administrative costs is September 30, 2015, the GTR may change the cut-off date to several days before the end of the fiscal year if that is necessary to complete closeout documentation 3. INSPECTION AND ACCEPTANCE 1'he Government Technical Monitor (GTM), if so delegated, may accomplish inspection and acceptance of all but the final products The Government Technical Representative (GTR) shall accomplish acceptance of all final products. The GTR is identified in Block 9 of the HUD 1011. CONDUCT OF WORK During the effective period of this instrument, the G 1 R or GTM shall be responsible for monitoring the technical effort of the Recipient, unless the Recipient is notified in writing by the Cooperative Agreement Officer (CAO) of a replacement. The CAO is identified in Block 8a of the HUD 1044. Only the CAO has the power to authorize deviations from this instrument, including deviations from the Statement of Work. In the event the Recipient does deviate without written approval of the CAO, such deviation shall be at the risk of the Recipient, and any costs related thereto shall be borne by the Recipient. 5. INSTRUMENT AMOUNT AND REQUESTS FOR PAYMENT Agencies that have received Capacity Building funds for one year may be eligible for Contributions funds. Contributions funds consist of three categories: Complaint Processing; Administrative Costs; and Training. For FY2015, HUD is also providing an "Enforcement Fund' through Special Enforcement Efforts (SEE) Funding. • Complaint Processing - GTRs shall determine payment amounts based upon the FY2015 Payment Amounts for FHAP Complaint Processing, which are found at Attachment C. • Administrative Costs - Agencies that acceptably process 100 cases or more shall receive 18% of the Recipient's FHAP obligation amount for the preceding year. For agencies that process, fewer than 100 cases, see FY2015 Funding Guidance for FHAP "Contributions Agencies" for the finding framework. Training - All agencies are eligible to receive training funds for attendance at the National Fair Housing Traming Academy (NFHTA), and other HUD -approved or HUD - sponsored training. See FY2015 FILLIP Funding Guidance for specific requirements related to training fiends. • Special Enforcement Effort (SEE) Funds — HUD will make available up to $1.8 million in SEE funds for FY 2015 through the implementation of an Enforcement Fund. SEE funds are funds that HUD may provide to an agency to enhance enforcement activities of the agency's fair housing law. Agencies applying for an award from the Enforcement Fund must meet the eligibility criteria set forth in 24 C.F.R. § 115.305(a)(1)-(a)(6). Guidance governing the operation of the fund is being developed and will be distributed. It is envisioned that that decisions on requests for distributions will be made by the FHAP Division in FHEO Headquarters on a case -by -case basis with the actual fund commitment taking place in the field as with all other FHAP funds The maximum amount for performance under the Articles of this Cooperative Agreement, Appendix, and Attachments, is the total amounts of all categories of Contributions funds (i. e , Complaint Processing, Administrative Costs. Training, and enforcement funding under SEE) Draw -downs are permitted at the discretion of the GTR. Complete draw -downs of the total amount obligated for Complaint Processing funds shall be permitted at any point after June 30, 2015, and before September 30, 2015. • The Recipient shall follow the instructions in the Program Funds Control Plan (Attachment C) in requesting payments under the FHAP Payment is subject to withholding it the CAO determines that the Recipient is not complying with all terms of the Cooperative Agreement, the Appendix, and all Attachments hereto. 6. NARRATIVE REPORT A Narrative Report describing activities undertaken during the periods of performance pursuant to which payment is being requested is required. The Narrative Report shall include a listing of complaints acceptably processed, including the name of complainant respondent, and date closed, type of closure, date referred to legal for enforcement action information on investigative and conciliation techniques, and descriptions of all activities undertaken to justify all administrative closures. This list must demonstrate that the agency receives and processes a reasonable number of complaints cognizable under the Fair Housing Act, as required in 24 CFR § 115.206(e)(7). The 4 gatal Narrative Report shall also include a description of outreach activities undertaken in support of fair housing case processmg to educate the public on fair housing rights and responsibilities. The GTR/GTM should verify that the Recipient is undertaking the education and outreach activities identified If the Recipient meets the requirements outlined in the FY2015 FHAP Funding Guidance, remaining funds may be used to undertake the fair housing education and outreach activities. 7. CRITERIA FOR PROCESSING The Criteria for Processing are the standards by which HUD determines whether a complaint, cognizable under the Fair Housing Act and processed by the Recipient, warrants reimbursement with FHAP funds. The Criteria for Processing are incorporated as Attachment A. 8. PART 85 The Administrative Requirements for Grants and Cooperative Agreements (24 CFR Part 85) are hereby incorporated by reference. The Agenc) must be familiar with these requirements and verify to the GTR/GTM that the Recipient has a copy on file. A copy of Part 85 may be obtained from your agency s GTR/GTM. You may also access a copy by entering "24CFR85" in the quick search box on the Government Printing Office website at: httn://www. znoaccess.2ov/cfr/index.html 9. USE OF COOPERATIVE AGREEMENT FUNDS AND NO CO -MINGLING The Recipient is entitled to receive the fixed amotmt identified in Block 14 of the HUD 10/1/1 for satisfactory completion of the work to be performed regardless of costs incurred. FHAP funds must be used for the purpose that HUD provided the funds including the processing of complaints cognizable under the Fair Housing Act, trammg under the Fair Housing Act and the state or local fair housing law, administrative costs associated with fair housing complaint processing, creation and maintenance of data and information systems, and the development and maintenance of fair housing education and outreach projects. The Recipient must segregate FHAP funds from the Recipient's and the state or local government's other funds. 10. MAINTENANCE OF EFFORT The Recipient must spend at least 20 percent of its total annual budget on fair housing activities if it enforces antidiscrimination law(s) other than a fair housing law. The tenn "total annual budget" means the entire budget assigned by the jurisdiction to the agency for enforcing and administering antidiscrimination laws, but does not include FHAP fiends. Maintenance of effort also means that the Recipient shall not unilaterally reduce the level of financial resources currently committed to fair housing Budget and staff reductions occasioned by legislative action outside the control of the Recipient will not, alone, result in a determination of ineligibility However, HUD will take such actions into consideration in assessing the ongoing viability of a Recipient's fair housing program. 5 11. HUD'S SUBSTANTIAL INVOLVEMENT A. HUD intends to have substantial involvement in the review and approval of all aspects of the work to be carried out as a result of an award under this Agreement. B. Anticipated substantial involvement may include, but is not necessarily limited to, the following: 1. Review and guidance during and upon completion of cases cognizable under the Fair Housing Act; 2. Requests for additional infoimation on cases to provide clarification or for completeness of a case investigation or file; 3. Development and presentation of national and regional office fair housing investigation and conciliation training, 4. Participation in the development and presentation of in-house investigation and conciliation training; 5. Participation and approval of education and outreach programs or materials; 6. Provision of appropriate directives and guidance for case processing; 7. Assistance in the investigation, conciliation, and/or enforcement of fair housing cases cognizable under the Fair Housing Act; 8. Requests for updates on the final status of cause determinations; and 9. Review and analysis of agency's fair housing law for determinations of continued substantial equivalence to the Fair Housing Act. 12. ASSURANCES As a condition for the receipt of FHAP funds, the Recipient assures HUD that it will: A. Provide a drug -free workplace; B. Comply with the provision of the Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328) which limits the political activities of employees whose principle employment activities are funded in whole or part with Federal fronds; C. Establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain; D. Comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Sections 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 6 nineteen statutes or regulations specified in Appendix A of OPM' s Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F); E Comply with all federal nondiscrimination laws including, but not necessarily limited to: (a) Title VI of the Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color, or national origin by recipients of federal financial assistance (b) Title IX of the Education Amendments of 1972, as amended, which prohibits discrimination on the basis of sex by recipients of federal financial assistance ; (c) Section 504 of the Rehabilitation Act of 1973. which prohibits discrimination on the basis of disability by recipients of federal financial assistance, and (d) the Age Discrimination Act of 1975, as amended, which prohibits discrunination on the basis of age by recipients of federal financial assistance; F. Comply with all applicable requirements of federal laws, executive orders, regulations, and policies governing this program; and G. Comply with the requirements of the Resource Conservation and Recovery Act which mandates that state agencies using federal funds for procurement programs give preference to products containing recycled materials when purchasing specific products identified in guidelines developed by the Environmental Protection Agency (40 CFR 247-253). 13. USE OF CONSULTANTS • Salary payments to consultants under this instrument shall not exceed the equivalent of the maximum daily rate paid to level IV of the Executive Schedule, as evidenced by current pay vouchers. 14. PUBLICATIONS AND NEWS RELEASES A. Definition. For the purpose of this clause, "publication" includes: (1) Any document containing information for public consumption; (2) The act of, or any act that may result in, disclosing information to the public; or (3) Any products resulting from the education and outreach efforts of the Recipient that are planned to be made available to the public through dedication, assignment ment by the Government, or other such means as HUD shall determine. B. Government Ownership of Official Products of Work All interim and final reports and infonation, data analyses, special methodology, findings, and their related documents and work products, including reports, work sheets, sun ey instruments, computer tapes, and any other physical materials and products produced directly under the SOW of this instrument are considered Official Products of Work, owned by the U.S. Government and held for the benefit of the public. C. Publication of Official Products of Work 7 Official Products of Work, quotations there from. paraphrasing, or disclosures of interim findings may not be published without the approval of the GTR for a period of sixty (60) days after acceptance of the product by the GTR. Thereafter, the Recipient shall be free to publish without HUD approval. D. Acknowledgement and Disclaimer All Official Products of Work, or any part thereof, and any Independent Products and Special Products arising out of this instrument, when published by Recipient or other participants in the work, shall contain the following acknowledgment and disclaimer: "The work that provided the basis for this publication was supported by funding under a Cooperative Agreement with the U.S. Department of Housing and Urban Development. 1 he substance and findings of the work are dedicated to the public. The author and publisher are solely responsible for the accuracy of the statements and interpretations contained in this publication. Such interpretations do not necessarily reflect the v iews of the Govern nent." E Notice of News Release and Public Announcements Copies of all press releases, formal announcements, and other planned, written issuances containing news or information concerning this instrument that may be . made by the Recipient or its staff, or any subcontractor or other person or organization participating in the work of this instrument shall be provided to the GTR at the earliest possible time. News releases and other public announcements may not disclose any interim finding or quote or paraphrase any part of any Official Product of Work without complying with paragraph D above, entitled Acknov ledgement and Disclaimer. The Recipient agrees that no news releases or public announcements involving FHAP funded activities will be released to the public without prior HUD approval. The Recipient further agrees that it will submit any and all press releases/news announcements, studies and/or other products developed with FHAP funds to the GTR for review and approval of at least two weeks prior to its release, unless HUD agrees to waive the two -week submission requirements. Publication flyers, and other routine documents previously approved by the GTR and/or the Department, may be published without further HUD approval. 15. REPRODUCTION OF REPORTS In accordance with Government Printing and Binding Regulations, reproduction of reports, data or other written materials, if required herein, is authorized, provided that the materials produced do not exceed 5,000 production units of any page and the items consisting of multiple pages do not exceed 25,000 production units in aggregate. 16. FLOW DOWN PROVISIONS 8 The Recipient shall include provisions of this instrument in all contracts of employment with persons who perform any part of the work under this instrument, and with all subcontractors and other persons or organizations participating in any part of the work under this instrument. There shall be provisions for a further flow down of such requirements to each sub -tier of employees and subcontractors to the extent feasible. If the Recipient subcontracts to a public or private organization any activity for which it receives FHAP funds, it must ensure in writing that the organization is complying with all relevant eh it rights laws including: (a) Title VI of the Civil Rights Act of 1964; (b) Title IX of the Education Amendments of 1972 as amended; (c) Section 504 of the Rehabilitation Act of 1973; and (d) the Age Discrimination Act of 1975. 17. DISPUTES During performance of the instrument, disagreements may arise between the Recipient and the GTR on various issues, such as the acceptability of complaints forwarded for reimbursement. If a dispute arises, the CAO shall be the final authority on the matter and shall prepare a final decision, taking into account all facts and documentation presented The CAO's decision shall be mailed, emailed, faxed, or telephonically provided to the Recipient. 18. MVIAINTENANCE OF RECORDS The GTR and CAO are to maintain all appropriate records relating to the implementation of this cooperative agreement for a period of 5 years for the GTR files and a period of 7 years for the CAO files. The files for the CAO are to be kept in a secure place and should be accessible to others only with the CAO's permission. After 7 and 5 years respectively, the records may be archived at the records center. The Recipient agrees to maintain records demonstrating its financial administration of FHAP funds. The Recipient also agrees to maintain records of its performance under FHAP, including all past performance assessment reports, performance improvement plans, and other documents relative to the Recipient's performance. The Recipient agrees to permit reasonable public access to its records as required at 24 CFR § 115.308(c) (i.e., records are made available at the agency s office during normal working hours for public review). The Recipient agrees to permit the Secretary of HUD, Inspector General of HUD, Comptroller General of the United States, and any of their authorized representatives, access to all the pertinent books, accounts, reports, files, and other payments for surveys, audits, examinations, excerpts and transcripts as they relate to the agency's participation in the FHAP The Recipient agrees to keep files in such a fashion as to permit the audits under applicable Office of Management and Budget circulars, procurement regulations and guidelines, and the Single Audit requirements for state and local agencies. 9 19. CUSTOMER SERVICE STANDARDS The Recipient agrees to ensure that any and all individuals associated with fair housing complaints including aggrieved persons, complainants, respondents, and representatives, are treated with dignity and respect. The Recipient agrees to maintain regular contact with parties to a complaint, including not allowing more than 30 business days to pass without some form of contact with parties. The Recipient agrees that its staff will not communicate disinterest or distrust in the complaint process to any of the parties to the complaint. Complaints to HUD from individuals associated with FHAP fair housing complaints will be reviewed by the GTR. The GTR will work with the Recipient and the individual to resolve the matter. In addition, customer satisfaction issues identified that may impact the timely and effective processing of fair housing complaints will be considered when HUD conducts performance assessments of the Recipient in accordance with 24 CFR § 115.206. 20. REPORTING REQUIREMENTS The Recipient agrees to provide the GTR timely information on all fair housing complaints cognizable under the Fair Housing Act, from receipt to closure, regardless of whether payment has been received by the Recipient. The Recipient agrees to fully utilize the Title VIII Automated Paperless Office Tracking Systems (TEAPOTS) and input information in TEAPOTS in a timely manner. Failure to meet this requirement shall result in HUD identifying such failure as a deficiency in the FHAP agency's performance assessment, thereby authorizing HUD to proceed with performance deficiency procedures enumerated in the FHAP regulation at 24 CF-'R § 115.210. 21. TRAINING The Recipient agrees to send staff to mandatory training sponsored by HUD, including, but not necessarily limited to, the National Fair Housing Training Academy and the National Fair Housing Policy Conference. The Recipient shall participate in such trainings in accordance with the requirements enumerated in the document entitled FY2015 FHAP Funding Guidance. 22 INITIAL CONTACT DATE The Recipient must use the Initial Contact Date field in TEAPOTS to record the actual date on which a complainant first contacts the Recipient or FHEO to inquire about filing a housing discrimination complaint, or to report an alleged discriminatory housing practice. The Recipient will be required to comply with the following procedures with respect to documenting a complainant's initial contact. For cases initially filed with the Recipient, the Recipient must: A) Maintain records of each complainant's initial contact with the Recipient, including records of all telephone, e-mail, letters, and in -person contacts; 10 B) Place the original record of a complainant's initial contact, or a copy of that record, in the case file under the complainant's evidence section of the file, consistent with the requirements of Chapter 10 of the Title VIII Manual; and C) Ensure that the Initial Contact Date field in TEAPOTS reflects the earliest date of contact referenced in the case file. For cases initially filed with FHEO, the Recipient: A) Must ensure that the Initial Contact Date filed in TEAPOTS reflects the earliest date of contact referenced in the case file referred to the Recipient by FHEO; B) Must not change the date that FHEO entered in the Initial Contact Date field in TEAPOTS even if records contained in the case file received from FHEO reflect a later date of contact by the complainant If FHEO has entered an initial date of contact in TEAPOTS that is earlier than any contact date referenced in the case file, the Recipient must contact the FHEO regional office to obtain any records of contact that may have been omitted from the case file 23. CHANGES LIMITING EFFECTIVENESS OF RECIPIENT'S LAW Pursuant to 24 C.F.R. 115.211(a), if a state or local fair housing law that a Recipient enforces is amended, or rules or procedures concerning the fair housing law are adopted, or judicial or other authoritative interpretations of the fair housing law are issued, the Recipient must notify HUD's Fair Housing Assistance Program Division within 60 days of its discovery. This requirement also applies to the amendment, adoption, or interpretation of any related law that bears on any aspect of the effectiveness of the FHAP agency's fair housing law. Send correspondence to: Director, Fair Housing Assistance Program Division Office of Fair Housing and Equal Opportunity U.S. Department of Housing and Urban Development 451 Seventh Street, SW, Room 5206 Washington, DC 20410 24. FHAP AND THE FIRST AMENDMENT None of the funding made available under the FHAP may be used to investigate or prosecute any activity engaged in by one or more persons that may be protected by the First Amendment of the United States Constitution. 25. TESTING The following requirements apply to testing activities funded under the FHAP• A. Testing must be done in accordance with a HUD -approved testing methodology; 11 B. Testers must not have prior felony convictions or convictions of any crimes involving fraud or perjury; C. Testers must receive training or be experienced in testing procedures and techniques; D. Testers and the organizations conducting tests, and the employees and agents of these organizations, may not: 1) have an economic interest in the outcome of the test. without prejudice to the right of any person or entity to recover damages for any cognizable injury; 2) be a relative or acquaintance of any party in a case; 3) have had any employment or other affiliation, within five years, with the person or organization; or 4) or be a competitor of the person or organization to be tested in the listing, rental, sale or financing of real estate. 26. RELEASE OF INFORMATION WHILE COMPLAINT IS OPEN As a general rule, the Recipient will not release information collected during the course of the investigation while the complaint is open. There are three exceptions. First, the Recipient will provide information to HUD, consistent with Section 11 of this document. Second, a party to a complaint being investigated by the Recipient is entitled to receive a copy of any document it submitted during the investigation of the complaint. Third, during conciliation, a conciliator may opt to use the strategy of revealing portions of the evidentiary section of the investigative file to the parties This type of disclosure may also occur during an investigation when a Recipient investigator questions a party or a witness about a document or a statement in a document. 27. SEXUAL ORIENTATION, GENDER IDENTITY, MARITAL STATUS, AND SOURCE OF INCOME CAUSE DETERMINATIONS Recipient must submit to the Fair Housing Assistance Program (FHAP) Division copies of sexual orientation, gender identity marital status, and source of income cause determinations. The General Section of HUD's Notice of Funding Availability (NOFA) deems ineligible applicants that have not satisfactorily resolved a cause determination from a FHAP agency for a systemic violation of a state or local prohibition of sexual orientation, gender identity, and source of income housing discrimination. Additionally, on February 3, 2012, HUD issued a final rule entitled Equal Access to Housing in HUD Programs Regardless of Sexual Orientation and Gender Identity, which mandates recipients of HUD funds, FHA -insured lenders, and FHA -mortgagors to provide access to HUD programs without regard to sexual orientation, gender identity, and marital status. Receipt of cause determinations from FHAP agencies on these issues will assist HUD in determining whether an applicant is ineligible for funding under the NOFA and/or has violated the Equal Access Rule. FHAP agencies should submit such determinations electronically to LGBTfairhousing@hud.gov, or send haidcopies to: Director. Fair Housing Assistance Program Division Office of Fair Housing and Equal Opportunity U.S. Department of Housing and Urban Development 451 Seventh Street, SW. Room 5206 Washington, DC 20410 12 APPENDIX A - CONTRIBUTIONS AGREEMENT STATEMENT OF WORK FY 2015 1. The Recipient agrees to process housing discrimination complaints cognizable under the Fair Housing Act in accordance with the Agreement for the Interim Referral of Complaints and Other Utilization of Services (Interim Agreement) or Memorandum of Understanding (MOU) between the Recipient and HUD, the Schedule of Articles, the Criteria for Processing, and 24 C.F.R. Part 115. The Recipient agrees to cooperate with HUD in the processing of housing discrimination complaints cognizable under the Fair Housing Act in accordance with the Interim Agreement, MOU, the Schedule of Articles, the Criteria for Piocessing, and 24 C.F.R. Part 115. The Recipient agrees to augment its fair housing enforcement efforts by engaging in outreach and education, and engaging and participating in training and technical assistance pursuant to the Interim Agreement and MOU 4. The Recipient agrees to follow HUD's guidance in processing complaints cognizable under the Fair Housing Act unless and until the Department rescinds such requirement in writing to the Recipient. The Recipient agrees to identify to HUD all staff assigned to carry out fair housing activities by name, position, salary, relevant experience, and percentage of time spent carrying out fair housing responsibilities. 6. The Recipient may be required to participate in customer satisfaction evaluation activities under this agreement. The Recipient agrees to furnish to HUD all information collected from its customers in the form specified by HUD. If the Recipient has aged cases, upon request from HUD the Recipient must provide updates to HUD on its handling of aged cases and submit a plan to the GTR/GTM for closing such cases. 13 November 30, 2015 Ms. Angela Rush Fort Worth Human Relations Commission Hazel Harvey Peace Center of Neighborhoods 818 Missouri Avenue Fort Worth, TX 76104 Dear Ms. Rush: aNAOAil uWCaid ene vissav/e9Ack Subject: Transmittal of Amended Executed Cooperative Agreement FF206K156002 Enclosed you will find a copy of the fully executed Assistance Award/Cooperative Agreement between this Department and your Agency for the total amount of $736,311.00. The effective date of the Agreement is September 1, 2015. Your agency has $569,200.00 in Case Processing, $112,361.00 for Administrative Costs and the amount of $54,750.00 for Training. Case Processing and Administrative Costs funds that are allocated under this Agreement are available to your agency; however, the following information must be provided prior to the funds being released: Identify all outreach activities initiated between October 1, 2014 and September 30, 2015. Provide in detail a summary of how Administrative Cost funding was used between October 1, 2014 and September 30, 2015. Provide a listing by attendees name and title; dates of training, and name of training for all HUD approved/sponsored training attended between October 1, 2014 and September 30, 2015. In addition, FHAP agencies will be billed directly for NFHTA courses due to changes in congressional appropriation language. Provide a status report, including the projected date of closure, for all cases pending as of the date you receive this correspondence that are over 100 days old. All requests for reimbursement must be made utilizing the electronic Line of Credit Control System (eLOCCS). Pursuant to the 2015 Contribution Agreement, Article In this report, the agency is expected to address Case Processing, Outreach Activities, Administrative Costs and Training. You are reminded that your Agency is required to use the Title Eight Automated Paperless Office Tracking System (TEAPOTS) soon to be replaced by the HUD Enforcement Management System (HEMS) for dual filing and reporting on the progress of all cases. Please continue to use the Initial Contact Date field in TEAPOTS or HEMS to record the actual date, in which the complainant first contacted your agency. In addition, your Agency is required to inform our office by email of any post -cause activities, administrative hearings or civil actions, at the time they occur. You will also need to make the appropriate data entries in TEAPOTS or HEMS. If you have problems in complying with this requirement, you should contact me. Failure to utilize the TEAPOTS or HEMS could result in the reduction of the amount reimbursed for each case when the system is not used. Thank you for your continued cooperation. If you have any questions, please contact me at 817-978-5868. Sincerely, a1T . ween - , Director Fort Worth Re:ional Office of Fair Housing and Equal Opportunity Region VI Enclosures