HomeMy WebLinkAboutContract 47353 (2)tits;
[ REGLIVED r 1--11°0
DEC 222015 CITY OF FORT WORTY 9, ThXAS
C�YYSECREfRRR�
[i
AGREEMENT FOR ARCHITFCTURAL SERVICES
COMMUNITY CENTERS EXPANSION PROJECT
This AGREEMENT is between the City of Fort Worth, a Texas home -rule municipality
(the "CITY"), and GSBS Batenhorst, Inc., authorized to do business in Texas, an
independent contractor ("Architect"), for a PROJECT generally described as: Eugene
McCray Community Center Expansion & Handley-Meadowbrook Community Center
Expansion.
Article
Scope of Service
(1) Architect hereby agrees to perform as an independent contractor the services set
forth in the Scope of Services attached hereto as Attachment "A" and
Attachment "B". These services shall be performed in connection with the
expansion of the Eugene McCray Community Center and the expansion of the
Handley-Meadowbrook Community Center and resurfacing of existing parking lot.
Nothing in Attachment "A", Attachment "B", or any other Attachments to this
Agreement shall be construed to change or modify any of the terms and conditions
set forth in this Agreement.
(2) If at any time in the course of the design, the City expands the scope of services, or
the Architect believes the City has requested services that are beyond the scope of
this Agreement, the Architect shall submit a proposal for additional fees and a
written agreement shall be reached on said proposal prior to the Architect
proceeding with the work considered to be beyond the scope of this Agreement.
The Architect shall not perform any additional services without a written agreement
with the City. Any services provided prior to reaching an agreement on additional
fees will be non-compensable.
(3) Additional services, if any, will be requested in writing by the City. City shall not
pay for any work performed by Architect or its sub -consultants, subcontractors
and/or suppliers that has not been ordered in writing. It is specifically agreed that
Architect shall not be compensated for any alleged additional work resulting from
oral orders of any person.
(4) The Architect shall advise the City as to the necessity of the City's providing or
obtaining additional services and data from others required in connection with the
Project at the City's cost and expense (which services and data the Architect is not
to provide hereunder but on which the Architect may rely in performing services
hereunder), and act as the City's representative in connection with any such
services of others.
GSBS Batenhorst, Inc.
Eugene McCray & Handley-Meadowbrook Community Centers Expansion
OFFICIAL RECORD
CITY SECRETARY
Page 1 of 14
FT. WORTH, TX December 2015
(5) The Construction Budget for the Eugene McCray Community Center expansion
project shall be $520,000.00. The Construction Budget for the Handley-
Meadowbrook Community Center expansion project shall be $877,500.00.
Article II
Compensation
(1) The Architect shall be compensated (Fee and Reimbursable Expenses) in
accordance with the Fee Schedule shown in section (2) of this article. Payment
shall be considered full compensation for all labor, materials, supplies, and
equipment necessary to complete the services described in Attachment "A" and
Attachment B". However the total fee paid by the City shall not exceed a total
of $177,700.00, which includes $10,000.00 for reimbursable expenses, unless
the City and the Architect mutually agree upon a fee amount for additional
services and amend this Agreement accordingly.
(2) The Architect shall be paid the following percentages of the total fee at the
following stages of the Project:
a. Completion of Programming and Schematic Design and Opinion of
Probable Construction Cost 20%
b. Completion of Design Development and Opinion of Probable
Construction Cost 40%
c. Completion of Construction Documents and Opinion of
Probable Construction Cost 75%
d. Action by City Council to accept bids 80%
e. Final acceptance of the Project by the City 100%
However the total fee paid by the City shall not exceed a total as defined in Article
II, Compensation.
(3) Reimbursement of allowable expenses shall have prior approval of the City.
Allowable expenses include:
a. Printing Costs
b. Rendenngs or Models for Public and City meetings
c. Postage and Courier Expenses
d. Travel, Mileage Only
e. Other Costs with Prior Approval of the City.
GSBS Batenhorst, Inc. Page 2 of 14
Eugene McCray & Handley-Meadowbrook Community Centers Expansion December 2015
(4) The Architect shall provide monthly invoices to the City. Payment for services
rendered shall be due within thirty (30) days of the uncontested performance of
the particular services so ordered and receipt by City of Architect's invoice for
payment of same.
(5) Acceptance by Architect of said payment shall operate as and shall release the
City from all claims or liabilities under this Agreement for anything related to,
done, or furnished in connection with the services for which payment is made,
including any act or omission of the City in connection with such services.
Article III
Term
Unless terminated pursuant to the terms herein, this Agreement shall begin upon the date
of its execution, and terminate with the completion of construction services and final
acceptance of the Project by the City.
Article IV
Independent Contractor
Architect shall operate hereunder as an independent contractor, and not as an officer,
agent, servant, or employee of the City. Architect shall have exclusive control of and the
exclusive right to control the details of its work to be performed hereunder and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
agents, employees, contractors and subcontractors. The doctrine of respondeat superior
shall not apply as between City and Architect, its officers, agents, employees, consultant,
and sub -consultants, and nothing herein shall be construed as creating a partnership or
joint venture between City and Architect.
Article V
Professional Competence and Indemnification
(1) Work performed by Architect shall comply in all aspects with all applicable local,
state and federal laws and with all applicable rules and regulations promulgated
by the local, state and national boards, bureaus and agencies. Approval by the
City shall not constitute or be deemed to be a release of the responsibility and
liability of Architect or its officers, agents, employees, consultants and sub -
consultants for the accuracy and competency of its services performed
hereunder.
(2) In accordance with Texas Local Government Code Section 271 904, the
Architect shall indemnify, hold harmless, and defend the City against liability for
any damage caused by or resulting from an act of negligence, intentional tort,
GSBS Batenhorst, Inc. Page 3 of 14
Eugene McCray & Handley-Meadowbrook Community Centers Expansion December 2015
intellectual property infringement, or failure to pay a consultant or sub -consultant
committed by the Architect or Architect's agent, Architect under contract, or
another entity over which the Architect s exercises control.
Article VI
Procedures for Providing Architectural Services
(1) The Architect agrees to commit the personnel to each assignment of the Project
as appropriate in order to complete the Project in an expeditious manner. The
Architect shall meet with the City s staff as required during the duration of the
project.
(2) Programming and Schematic Design Phase:
a. The Architect shall become familiar with the site and scope of the Project.
b. The Architect shall consult with the City to clarify and define the City's
requirements relative to the Project and review available data.
c. The Architect shall become familiar with the City's document "Facilities
Division DESIGN GUIDELINES for New and Existing Facilities" and
incorporate into all phases of the work.
d. The Architect shall prepare a written program document defining project
goals, program, architectural concepts and cost estimates.
e. The Architect shall pay for the printing of contract documents required for design
submittals and presentations as a part of the reimbursable allowance.
f. Architect shall not proceed to the Design Phase until the City has provided
written approved of the program document.
(3) Design Phase:
a. The Architect shall perform all services necessary to complete the design and
secure a construction permit, including all services necessary to survey, plat,
prepare and vacate easements and address any other property issues, if
required.
b. The design shall include all site work, design and coordination of utilities,
landscaping and facility design required for a complete and functional project.
c. The Architect shall prepare presentation graphics (plans, elevations, etc) and
present at two (2) public meetings for each community center during the design
of the project.
GSBS Batenhorst, Inc. Page 4 of 14
Eugene McCray & Handley-Meadowbrook Community Centers Expansion December 2015
d. The Architect shall prepare the design in two stages as follows:
i. Design Development Phase. Preparation of architectural, structural and
MEP plans, principal elevations, site plans, cartoon set, selection of
principal equipment and finishes, and discipline -based opinion of
probable construction costs. Upon written approval of this phase of the
work, the Architect may proceed to the Construction Document Phase.
ii. Construction Document Phase: Preparation of details, architectural,
structural, mechanical, electrical, and plumbing plans, finishes
schedules, detailed technical specifications, and detailed opinion of
probable construction costs.
e. Drawings at all stages of design will have the following characteristics scale for
floor plans will be 1/8" or such other scale as may be agreed to in writing for all
disciplines, elevations will be at same scale as floor plans, area plans will have
same scale for all disciplines, and site plans for all disciplines will be at same
scale.
f. The Architect shall provide such service as may be necessary for the building
permits to be issued. The City shall pay any fees for such Building Permits
The City or contractor shall apply for building permits.
g. The Architect, at the Architect's sole cost and expense, shall engage a
Consultant to prepare "Elimination of Architectural Barriers Registration" and
submit the applications to the Texas Department of Licensing and Regulation
(TDLR). The Architect (if required) will pay all fees required for TDLR reviews
and inspections All designs shall be in conformance with the Elimination of
Architectural Barriers Act, State of Texas, and the City of Fort Worth Building
Codes.
h. In the event the Project is constructed in accordance with the Architect's
designs and is subsequently determined to be in non-conformance with the
above Act, Codes or Texas Accessibility Standards, the City will bear the
construction costs associated with enhancements. The Architect will reimburse
the City for additional costs, charges or fees to replace or rework features that
were constructed in accordance with the design but fail to meet applicable
accessibility requirements or building codes in force at the time that the design
was performed.
i. The Architect shall upload the electronic files in PDF format to the City's online
bidding site (Autodesk Buzzsaw).
(4) Bidding Phase:
a. The Architect shall respond to Contractors' inquiries, prepare necessary
addenda, and conduct the Pre -Proposal Conference, and participate in the
General Contractor selection process.
GSBS Batenhorst, Inc. Page 5 of 14
Eugene McCray & Handley-Meadowbrook Community Centers Expansion December 2015
b. Following bidding, the Architect shall investigate the qualifications of up to five
(5) bidders and make recommendations concerning the capability of the bidder
to satisfactorily perform the Contract.
(5) Responsibility for Construction Cost
a. The Construction Budget for the Project shall be defined by the City.
b. The Architect shall provide to the City an opinion of probable construction cost
at the submission of each phase. The City shall either approve the adjustment
of the Construction Budget or direct the Architect to adjust the Project design, at
no additional cost to the City, to stay within the previously approved
Construction Budget.
c. If the Construction Budget is exceeded by the lowest bona fide bid, the City may
(1) award the contract, (2) abandon the project and terminate this agreement, or
(3) cooperate in the reduction of the Project Scope and features as required to
stay within the Construction Budget in order to rebid the Project. If the City
decides to reduce the scope of the project and rebid, the Architect shall, without
additional fee modify the Drawings and Specifications as necessary to stay
within the Construction Budget. In the event the City abandons the project, the
City may terminate this Agreement in accordance with Article X, Termination of
Contract.
(6) Construction Phase:
a. The Architect shall assist the City by approving submittals, observing
construction procedures and results monthly reviewing methods and costs
associated with proposed change orders, and assisting in the resolution of
construction problems.
b. The Architect shall attend weekly progress meeting at the job site.
c. At the completion of construction, the Architect shall conduct and document the
final inspection and assist the City on the resolution of construction or design
deficiencies.
d. The Architect will review contractor's pay requests.
e. The Architect will conduct final acceptance and end of warranty inspections with
representatives of the City.
f. The Architect shall provide electronic files (DWG format) to the Contractor for
the Contractor's preparation of "Record Drawings" for the City's archives.
The Architect will provide CAD files of all drawings suitable to use on AutoCAD
LT 2010 format or such other operating system as determined by the City.
g.
GSBS Batenhorst, Inc. Page 6 of 14
Eugene McCray & Handley-Meadowbrook Community Centers Expansion December 2015
(7) All designs, drawings, specifications, documents, and other work products of the
Architect, whether in hard copy or in electronic form, are instruments of service for
this Project, whether the Project is completed or not. Reuse, change, or alteration
by the City or by others acting through or on behalf of the City of any such
instruments of service without the written permission of the Architect will be at the
City's sole risk The City shall own the final designs, drawings, specifications and
documents. Transfer of ownership of the contract documents does not constitute
sale of the documents.
Article VII
City Responsibilities
(1) The City's Project Manager will act as the City's representative with respect to
the Project for the purposes of transmitting instructions, receiving information,
interpreting and defining City's policies and decisions with respect to the
Architect's services.
(2) Provide criteria and information as to City's requirements.
(3) Assist the Architect in obtaining existing studies, reports and other available data
and services of others pertinent to the Project and in obtaining additional reports
and data as required.
(4) Upon reasonable notice arrange for access to and make all provisions for the
Architect to enter upon public and private property as may be required for the
Architect to perform services hereunder.
(5) Review all reports, recommendations and other documents and provide written
decisions pertaining thereto within a reasonable time.
(6) Examine all studies, reports, sketches, drawings, specifications, proposals and
other documents presented by Architect, obtain advice of an attorney insurance
counselor and other architects as it deems appropriate for such examination and
render in writing decisions pertaining thereto within a reasonable time so as not
to delay the services of Architect.
(7) Provide ' Instructions to Offerors" and "General Conditions" for use in assembling
the Project construction contract documents.
(8) Prepare easements and right-of-way acquisition conveyance documents, from
descriptions provided by the Architect contact owners, negotiate for or condemn
all easements and right-of-way, pay all filing and legal fees associated therewith.
(9) Manage the advertisement and bidding of the project, issue addenda, distribute
bid documents, award contract, and execute the contracts.
(10) Administer the construction of the Project.
(11) Provide inspection and management services.
GSBS Batenhorst, Inc. Page 7 of 14
Eugene McCray & Handley-Meadowbrook Community Centers Expansion December 2015
(12) Provide contractors' prepared field drawings to the Architect for review.
(13) Pay all impact and utility fees and other fees not expressly assigned to the
Architect. This includes fees charged by Oncor for new or revised service.
(14) Bear all costs incident to compliance with this Article.
Article VIII
Insurance
(1) Architect shall not commence work under this Agreement until it has obtained all
insurance required under this Article and the City has approved such insurance,
nor shall Architect allow any subcontractor to commence work on its subcontract
until all similar insurance of the subcontractor has been so obtained and approval
given by the City, provided however, Architect may elect to add any
subconsultant as an additional insured under its liability policies.
Commercial General Liability
$1,000,000 each occurrence
$2,000,000 general aggregate limit
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits
of coverage if written on a split limits basis). Coverage
shall be on any vehicle used in the course of the Project.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
Professional Liability Insurance
$1,000,000 Errors & Omissions
$2,000,000 Annual Aggregate
(2) Additional Insurance Requirements
a. Except for employer's liability insurance coverage under Architect's worker's
compensation insurance policy, the City, its officers, employees and servants
shall be endorsed as an additional insured on Architect's insurance policies.
b. Certificates of insurance shall be delivered to the Property Management
Department, Attention: Brian R. Glass AIA, Architectural Services
Manager, 401 West 13th Street, Fort Worth, Texas 76102, prior to
commencement of work.
GSBS Batenhorst, Inc. Page 8 of 14
Eugene McCray & Handley-Meadowbrook Community Centers Expansion December 2015
c. Any failure on part of the City to request required insurance documentation
shall not constitute a waiver of the insurance requirements specified herein.
d Each insurance policy shall be endorsed to provide the City a minimum thirty
days notice of cancellation, non -renewal, and/or material change in policy terms
or coverage. A ten days notice shall be acceptable in the event of non-payment
of premium.
e. Insurers must be authorized to do business in the State of Texas and have a
current A.M. Best rating of A: VII or equivalent measure of financial strength and
solvency.
f. Other than worker's compensation insurance, in lieu of traditional insurance,
City may consider alternative coverage or risk treatment measures through
insurance pools or risk retention groups. The City must approve in writing any
alternative coverage.
g.
Workers' compensation insurance policy(s) covering employees employed on
the Project shall be endorsed with a waiver of subrogation providing rights of
recovery in favor of the City.
h. City shall not be responsible for the direct payment of insurance premium
costs for Architect's insurance.
i. Architect's insurance policies shall each be endorsed to provide that such
insurance is primary protection and any self -funded or commercial coverage
maintained by City shall not be called upon to contribute to loss recovery.
In the course of the Agreement, Architect shall report, in a timely manner, to
City's officially designated contract administrator any known loss occurrence
which could give rise to a liability claim or lawsuit or which could result in a
property loss.
k. Architects liability shall not be limited to the specified amounts of insurance
required herein.
I. Upon the request of City, Architect shall provide complete copies of all
insurance policies required by these Agreement documents.
Article IX
Transfer or Assignment
City and Architect each bind themselves, and their lawful successors and assigns to this
Agreement. Architect, its lawful successors and assigns, shall not assign, sublet or
transfer any interest in this Agreement without prior written consent of the City
GSBS Batenhorst, Inc. Page 9 of 14
Eugene McCray & Handley-Meadowbrook Community Centers Expansion December 2015
Article X
Termination of Contract
(1) City may terminate this Agreement for its convenience on 30 days written notice.
Either the City or the Architect for cause may terminate this Agreement if either
Party fails substantially to perform through no fault of the other and does not
commence correction of such nonperformance with 5 days of written notice and
diligently complete the correction thereafter
(2) If City chooses to terminate this Agreement under Article X, upon receipt of
notice of termination, Architect shall discontinue services rendered up to the date
of such termination and City shall compensate Architect based upon calculations
in Article II of this Agreement.
(3) All reports, whether partial or complete, prepared under this Agreement,
including any original drawings or documents whether furnished by the City, its
officers, agents, employees, Architects, or contractors, or prepared by Architect,
shall be or become the property of the City, and shall be furnished to the City
prior to or at the time such services are completed, or upon termination or
expiration of this Agreement.
Article XI
Right to Audit
(1) Architect agrees that the City shall, until the expiration of three (3) years after final
payment under this Agreement, have access to and the right to examine any
directly pertinent books, documents, papers and records of Architect involving
transactions relating to this Agreement. Architect agrees that the City shall have
access during normal working hours to all necessary facilities and shall be provided
adequate and appropriate workspace in order to conduct audits in compliance with
the provisions of this section. City shall give Architect reasonable advance notice of
intended audits.
(2) Architect further agrees to include in all its subcontracts hereunder, a provision to
the effect that the subcontracting consultant agrees that the City shall, until the
expiration of three (3) years after final payment under the subcontract, have
access to and the right to examine any directly pertinent books, documents,
papers and records of such sub -consultant, involving transactions to the
subcontract, and further, that City shall have access during normal working hours
to all sub -consultant facilities and shall be provided adequate and appropriate
work space in order to conduct audits in compliance with the provisions of this
article. City shall give Architect and any sub -consultant reasonable advance
notice of intended audit.
GSBS Batenhorst, Inc. Page 10 of 14
Eugene McCray & Handley-Meadowbrook Community Centers Expansion December 2015
(3) Architect and sub -consultants agree to photocopy such documents as may be
requested by the City. The City agrees to reimburse Architect for the cost of copies
at the rate published in the Texas Administrative Code in effect as of the time
copying is performed.
Article XII
Minority Business and Small Business Enterprise (MBE) (SBE) Participation
In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-2011,
as amended, the City has goals for the participation of minority business enterprises
and/or small business enterprises in City contracts. Architect acknowledges the MBE and
SBE goals established of 19% for this Agreement and its accepted written commitment to
MBE and SBE participation of 30%. Any misrepresentation of facts (other than a negligent
misrepresentation) and/or the commission of fraud by the Architect may result in the
termination of this Agreement and debarment from participating in City contracts for a
period of time of not less than three (3) years.
Article XIII
Observe and Comply
Architect shall at all times observe and comply with all federal, state, and local laws and
regulations and with all City ordinances and regulations which in any way affect this
Agreement and the work hereunder, and shall observe and comply with all orders, laws
ordinances and regulations which may exist or may be enacted later by governing bodies
having jurisdiction or authority for such enactment. No plea of misunderstanding or
ignorance thereof shall be considered. Architect agrees to defend indemnify and hold
harmless City and all of its officers, agents and employees from and against all claims or
liability arising out of the violation of any such order, law, ordinance, or regulation, whether
it be by itself or its employees.
Article XIV
Venue and Jurisdiction
If any action whether real or asserted, at law or in equity, arises on the basis of any
provision of this Agreement venue for such action shall lie in state courts located in
Tarrant County, Texas or the United States District Court for the Northern District of
Texas — Fort Worth Division. This Agreement shall be construed in accordance with the
laws of the State of Texas.
GSBS Batenhorst, Inc. Page 11 of 14
Eugene McCray & Handley-Meadowbrook Community Centers Expansion December 2015
Article XV
Contract Construction
The Parties acknowledge that each party and, if it so chooses, its counsel have
reviewed and revised this Agreement and that the normal rule of construction to the
effect that any ambiguities are to be resolved against the drafting party must not be
employed in the interpretation of this Agreement or any amendments or exhibits hereto.
Article XVI
S everability
The provisions of this Agreement are severable, and if any word, phrase clause,
sentence, paragraph, section or other part of this Agreement or the application thereof
to any person or circumstance shall ever be held by any court of competent jurisdiction
to be invalid or unconstitutional for any reason, the remainder of this Agreement and the
application of such word, phrase, clause, sentence, paragraph, section, or other part of
this Agreement to other persons or circumstances shall not be affected thereby and this
Agreement shall be construed as if such invalid or unconstitutional portion had never
been contained therein.
Article XVII
N otices
N otices to be provided hereunder shall be sufficient if forwarded to the other Party by
hand -delivery or via U.S. Postal Service certified mail return receipt requested, postage
prepaid, to the address of the other Party shown below:
City of Fort Worth:
Architect:
Property Management Department
Attn: Brian R. Glass, AIA
Architectural Services Manager
401 West 13th Street
Fort Worth, Texas 76103
GSBS Batenhorst, Inc.
Attn Thomas E Batenhorst, AIA
7291 Glenview Drive
Fort Worth, Texas 76180
GSBS Batenhorst, Inc. Page 12 of 14
Eugene McCray & Handley-Meadowbrook Community Centers Expansion December 2015
Article XVIII
Headings
The headings contained herein are for the convenience in reference and are not
intended to define or limit the scope of any provision of this Agreement.
Article XIX
Counterparts
This Agreement may be executed in one or more counterparts and each counterpart
shall, for all purposes, be deemed an original, but all such counterparts shall together
constitute but one and the same instrument.
xxxxxxxxxxxxx The Remainder of this Page Is Intentionally Left Blank xxxxxxxxxxxxx
GSBS Batenhorst, Inc. Page 13 of 14
Eugene McCray & Handley-Meadowbrook Community Centers Expansion December 2015
FExecuted and effective this the
BY:
CITY OF FORT WORTH
Jesus J. Chapa
Assistant City Manager
Date: 4/ 2, • 2. Z • 222i5
APPROVA RECOMMENDED:
By:
eiejerf
AA/0
tevCooke, Director
Property Management Department
day o
BY:
ARCHITECT
GSB Bat. orst, Inc.
�Sr :
homas E. Baterihorst, AIA
Principal
Date:
APPROVED AS TO FORM AND M&C No.: Cn27564
LEGALITY
By:
Grant Jordan
Assistant City Attorne.a
ATTEST: ' _ /
M
City Secretary
C
M&C Date: December 15, 2015
, 2015.
The Texas Board of Architecturalrfrs, 8213 Shoal Creek Boulevard, Suite 107, Austin, Texas, 78758,
telephone (512) 305-9000, has jurisdiction over individuals licensed under the Architects' Registration Law,
Texas Civil Statutes, Article 249a.
OFFICIAL RECORD
CITY ;SECRETARY
Ft WORTN, TX
GSBS Batenhorst, Inc.
Eugene McCray & Handley-Meadowbrook Community Centers Expansion
Page 14 of 14
December 2015
ATTACHMENT 'A'
September 23, 2015
Brian R. Glass, AiA
Architectural Services Manager
Property Management Department
City of Fort Worth
401 West 13th Street Fort Worth, Texas 76102
Re: Eugene McCray Community Center Expansion
Dear Mr. Glass:
GSBS is very excited with your selection of our team to complete the programming, design and
administration of this Community Center expansion!
The following proposal is presented for your review and consideration for Professional Services as
described below.
Scope of Work (the Work):
The Work is as outlined in the Agreement for Architectural Services and the following: an expansion to
the Eugene McCray Community Center of approximately 1,600 SF. The size of the expansion may vary
depending of the cost of the work. The City has established a construction budget of $520,000. The
Architect shall participate in meetings with the Owners representative to establish the works program.
The Architect shall attend public meetings as required to make presentations with the Owners
representative.
Basic Services:
The design phases included for the Work include usual and customary: Schematic Design, Design
Development, Construction Documents, Bidding and Contract Administration as outlined in the draft
contract provided to the Architect titled 'City of Fort Worth, Texas Agreement for Architectural
Services' dated 5.18.2015.
Compensation:
We propose to complete the work described above for a stipulated sum for Basic Services of $67,400.
This includes a $5,000 reimbursable allowance. The fee is distributed according to the following:
PROFESSIONAL SERVICE
Architectural Design
Structural Engineering
Mechanical Engineering
Electrical Engineering
RAS Accessibility Consultant
Landscape Architecture
Civil Engineering
Cost Estimating Consultant
Subtotal
Reimbursable Allowance
TOTAL
*denotes SBE Certified vendor
CONSULTANT NAME
GSBS Architects
JQ Infrastructure*
Torres Engineering*
Torres Engineering*
K+K Associates
GSBS Architects
JQ Infrastructure*
Riddle & Goodnight
GSBS Architects
FEE
$29,870
$8,000
$7,415
$7,415
$200 est.
$2,500 est.
$5,000 est.
$2.000 est,
$62,400
$5,000
$67,400
OF FEE
47.87
12 82
11.88
11.88
0.32
4.01
8.01
3 21
100%
375 WEST 200 SOUTH
SALT LAKE CITY, UT 84101
2 801.521.8600
8OI.521.7913
7291 GLENVIEW DRIVE
FORT WORTH, TX 76180
tP 817,589 1722
r 817.595.2916
vnV
sbsarchitects.corn
Additional services will be provided and billed hourly at the City's request only. Hourly fees for GSBS
Architects, as well as each consultant are attached.
As discussed with you and Mr. Meza, the work will be produced simultaneously with the Handley
Meadowbrook center but as (2) two distinct bidding packages. It is the City's intent to issue one
construction contract to the successful contractor for both projects making for a more seamless
process during the construction phase of work
Not Included:
• Property and Topographical Surveys
• Geotechnical testing
• Platting- we assume the property is platted
Reimbursable Expenses:
Reimbursable expenses include but are not limited to the following expenditures billable at actual cost
plus ten percent (10%) for handling. These expenses are in addition to the stipulated sum for Basic
Services and may include but are not limited to the following:
• Reproduction and Printing Costs for ' Client Review", "Permitting" or "Construction" documents.
• Renderings or Models for Public and City Meetings
• Postage, Courier or over -night delivery
• Travel, mileage only
• Texas Accessibility Review and Inspection, including filing fee.
Design Schedule:
As defined in draft project schedules provided to Architect.
Brian, thank you for this opportunity and we Zook forward to working with you, Alfonso and the
Community Center directors on this project.
Sincerely,
omas E Batenho st, AIA
GSBS Architects
ARCHITECT
LANDSCAPE
ARCHITECT
INTERIOR DESIGNER
URBAN PLANNER
SUSTAINABILITY &
ENERGY CONSULTING
SERVICES
•
ILLUSTRATOR/
GRAPHIC DESIGNER
ARCHITECTURAL
TECHNICIAN
•
OFFICE TECHNICIAN
Architect 1
Architect 2
Architect 3
Architect 4
Landscape Architect 1
Landscape Architect 2
Landscape Architect 3
Landscape Architect 4
Interior Designer 1
Interior Designer 2
Interior Designer 3
Interior Designer 4
Urban Planner 1
Urban Planner 2
Sustainability Services/Energy Specialist 1
Sustainability Services/Energy Specialist 2
Sustainability Services/Energy Specialist 3
Sustainability Services/Energy Specialist 4
Architectural Illustrator *
Graphic Designer 1*
Graphic Designer 2 *
Architectural Technician 1
Architectural Technician 2
Architectural Technician 3
Architectural Technician 4
Architectural Technician 5
Office Technician 1
Office Technician 2
Office Technician 3
$225.00
$145.00
$115.00
$95.00
$145.00
$115.00
$95.00
$65.00
$90.00
$75.00
$55.00
$45.00
$145.00
$115.00
$145.00
$125.00
$95.00
$80.00
$125.00
$115.00
$75.00
$95.00
$85.00
$65.00
$55.00
$45.00
$55.00
$45.00
$35.00
* A surcharge will be billed in addition to Standard Hourly Rate for computer renderings, models, mock-ups &
graphic presentations. Charge to be determined at the time of the request for specific services.
Hourly rates are subject to periodic adjustment.
375 WEST 200 SOUTH 7291 GLENVIEW DRIVE
SALT LAKE CITY, UT 84101 FORT WORTH, TX 76180
.33t ,_i -i,,
2 3
3,Ji 7313
•
GSBS
S ARCHITECTS
RATES S 1 BILLING TABLE
Principal / Partner
Senior Project Manager
Engineering Technical Lead
Project Manager
Senior Project Engineer
Project Engineer
Senior Technician
Technician
Adrninistrative
Senior Registered Professional Land Surveyor
Registered Professional Land Surveyor
Survey Crew
•
$200.00 / hour
$165.00 / hour
$180.00 / hour
$145.00 / hour
$125.00 / hour
$110.00 / hour
$100.00 / hour
$80.00 / hour
$70.00 / hour
$145.00 / hour
$110.00 / hour
$140.00 / hour
Man 9 f tgtncertnq SerVitt s,1Utc
Hourly Rate Schedule
Sr. Engineer/Principal: $ 130/hr
Jr Engineer/Designer: $80/hr
Support: $45/hr
ATTACHMENT 'B'
September 23, 2015
Brian R. Glass, AIA
Architectural Services Manager
Property Management Department
City of Fort Worth
401 West 13th Street Fort Worth, Texas 76102
Re: Handley Meadowbrook Community Center Expansion
Dear Mr. Glass:
GSBS is very excited with your selection of our team to complete the programming, design and
administration of this community center expansion!
The following proposal is presented for your review and consideration for Professional Services as
d escribed below.
S cope of Work (the Work):
The Work is as outlined in the Agreement for Architectural Services and the following: an expansion to
the Handley Meadowbrook Community Center of approximately 2,700 SF. The size of the expansion
may vary depending on the cost of the work. The City has established a construction budget of
$877,500. The Architect shall participate in meetings with the Owners representative to establish the
works program. The Architect shall attend public meetings as required to make presentations with the
O wners representative.
Basic Services:
The design phases included for the Work include usual and customary: Schematic Design, Design
Development, Construction Documents, Bidding and Contract Administration as outlined in the draft
contract provided to the Architect titled 'City of Fort Worth, Texas Agreement for Architectural
Services' dated 5.18.2015.
Compensation:
We propose to complete the work described above for a stipulated sum for Basic Services of $110,300.
This includes a $5,000 reimbursable allowance. The fee is distributed according to the following:
Professional Service
Architectural Design
Structural Engineering
Mechanical Engineering
Electrical Engineering
RAS Accessibility Consultant
Landscape Architecture
Civil Engineering
Cost Estimating Consultant
Subtotal
Reimbursable Allowance
TOTAL
*denotes SBE Certified vendor
Consultant Name
GSBS Architects
JQ Infrastructure*
Torres Engineering*
Torres Engineering*
K+K Associates
GSBS Architects
JQ Infrastructure*
Riddle & Goodnight
GSBS Architects
Fee
$67,700
$11,000
$8,450
$8,450
$200 est.
$2,500 est.
$5,000 est.
$2 000 est.
105,300
$5,000
$110,300
of Fee
64 29
10.45
8.02
8.02
0.19
2 37
4.75
1.90
100%
375 WEST 200 SOUTH
SALT LAKE CITY, UT 84101
P 801.521.8600
801 521.7913
7291 GLENVIEW DRIVE
FORT WORTH, TX 76180
P 817.589 1722
r 817.595.2916
.v w w.9
bsarchitects.com
Additional services will be provided and billed hourly at the City's request only. Hourly fees for GSBS
Architects, as well as each consultant are attached.
As discussed with you and Mr. Meza, the work will be produced simultaneously with the Eugene McCray
center project but as (2) two distinct bidding packages. It is the City's intent to issue one construction
contract to the successful contractor for both projects making for a more seamless process during the
construction phase of work.
Not Included:
• Property and Topographical Surveys
• Geotechnical testing
• Platting- we assume the property is platted
Reimbursable Expenses:
Reimbursable expenses include but are not limited to the following expenditures billable at actual cost
plus ten percent (1O%) for handling. These expenses are in addition to the stipulated sum for Basic
Services and may include but are not limited to the following:
• Reproduction and Printing Costs for ' Client Review", "Permitting" or "Construction" documents.
• Renderings or Models for Public and City Meetings
• Postage, Courier or over -night delivery
• Travel, mileage only
• Texas Accessibility Review and Inspection, including filing fee.
Design Schedule:
As defined in draft project schedules provided to Architect.
Brian, thank you for this opportunity and we look forward to working with you, Alfonso and the
Community Center directors on this project.
Sincerely,
omas E. Batenho st, AIA
GSBS Architects
ARCHITECT
LANDSCAPE
ARCHITECT
INTERIOR DESIGNER
URBAN PLANNER
SUSTAI►NABILITY &
ENERGY CONSULTING
SERVICES
ILLUSTRATOR/
GRAPHIC DESIGNER
ARCHITECTURAL
TECHNICIAN
OFFICE TECHNICIAN
Architect 1
Architect 2
Architect 3
Architect 4
Landscape Architect 1
Landscape Architect 2
Landscape Architect 3
Landscape Architect 4
Interior Designer 1
Interior Designer 2
Interior Designer 3
Interior Designer 4
Urban Planner 1
Urban Planner 2
Sustainability Services/Energy Specialist 1
Sustainability Services/Energy Specialist 2
Sustainability Services/Energy Specialist 3
Sustainability Services/Energy Specialist 4
Architectural Illustrator *
Graphic Designer 1*
Graphic Designer 2 *
Architectural Technician 1
Architectural Technician 2
Architectural Technician 3
Architectural Technician 4
Architectural Technician 5
Office Technician 1
Office Technician 2
Office Technician 3
$225.00
$145.00
$115.00
$95.00
$145.00
$115.00
$95.00
$65.00
$90.00
$75.00
$55.00
$45,00
$145.00
$115.00
$145.00
$125.00
$95.00
$80.00
$125.00
$115.00
$75.00
$95.00
$85.00
$65.00
$55.00
$45.00
$55.00
$45.00
$35.00
* A surcharge will be billed in addition to Standard Hourly Rate for computer renderings, models, mock-ups &
graphic presentations. Charge to be determined at the time of the request for specific services.
Hourly rates are subject to periodic adjustment.
375 WEST 200 SOUTH 7291 GLENVIEW DRIVE
SALT LAKE CITY, UT 84101 FORT WORTH, TX 76180
GSBS ARCHITECTS
__l
RATES I BILLING TABU
Principal / Partner
Senior Project Manager
Engineering Technical Lead
Project Manager
Senior Project Engineer
Project Engineer
Senior Technician
Technician
Administrative
Senior Registered Professional Land Surveyor
Registered Professional Land Surveyor
Survey Crew
$200.00 / hour
$165.00 / hour
$180.00 / hour
$145.00 / hour
$125.00 / hour
$110.00 / hour
$100.00 / hour
$80.00 / hour
$70.00 / hour
$145.00 / hour
$110.00 / hour
$140.00 / hour
Tortes Enanseraq Strokes, Inc
Hourly
Sr. Engineer/Principal: $130/hr
Jr Engineer/Designer: $80/hr
Support: $45/hr
ate Schedule
City of Fort Worth, Texas
Mayor and Council Communication
DATE:
LOG NAME:
Tuesday, December 15, 2015 REFERENCE NO.: **C-27564
80EUGENE MCCRAY & HANDLEY—MEADOWBROOK RCS CONSULTANT
CONTRACT
SUBJECT:
Authorize Execution of a Professional Services Agreement with GSBS Batenhorst, Inc., in the Amount of
$177,700.00 for the Expansion of Eugene McCray Recreation Center and Handley—Meadowbrook Recreation
Center Provide for Design Phase Administiation in the Amount of $87,145.00 foi a Total Anticipated Project
Design Phase Cost of $264,845.00 and Authorize Waiver of Certain Related Development Fees (2014 BOND
PROGRAM) (COUNCIL DISTRICT 5)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a Professional Services Agreement with
GSBS Batenhorst, Inc , in the amount of $177,700.00 for the expansion of Eugene McCray Recreation Center
and Handley—Meadowbrook Recreation Center and authorize the waiver of certain related development fees.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize the execution of a Professional
Services Agreement with GSBS Batenhorst, Inc. (GSBS Architects), in the amount of $177,700.00 for
programming and design services for the expansion of Eugene McCray Recreation Center and
Handley—Meadowbrook Recreation Center.
Eugene McCray
Recreation Center
Expansion (CO2459)
'Design Contract $ 67,400.00
Project Management,
Reproduction, Bid $ 34,920.00 $ 52,225.00 $ 87,145.00
Advertisement
!Design Phase Total $102,320.00 $ 162,525.00 $ 264,845.00
Budgeted
Construction $520,000.00 $ 975,688.00 $1,495,688.00
Contract
Budgeted Inspection,
Testing, $177,680.00 $ 227,597.00 $ 405,277.00
Contingencies, etc.
Budgeted
Construction Phase $697,680.00 $1,203,285.00 $1,900,965.00
Total
Budgeted Project
Total
The purpose of this project is to: 1) expand the Eugene McCray Recreation Center, 2) expand
Handley—Meadowbrook Recreation Center and 3) include parking modifications at both facilities. Expansion of
recreation centers is required due to the existing facilities' age and lack of space for additional programming.
$800, 000.00
Handley—Meadowbrook
Recreation Center Expansion
and Handley Park Roads & Total
Parking Lot Improvements
(CO2460)
$ 110,300.00
$1,365,810.00
$ 177,700.00
$2,165,810.00
All City of Fort Worth Building Permit Fees are waived, as discussed below.
The request for Statements of Qualification (SOQ) was advertised in the Fort Worth Star —Telegram on July 23,
2015 and July 30 2015. Seven qualified firms submitted SOQs by the deadline on August 13, 2015. The
selection committee met on August 17, 2015 and GSBS Architects was selected as the most qualified firm based
on evaluating criteria including the experience and knowledge of the project type, established relationship with
City of Fort Worth by repeat commissions, competency of community participation in the design process and
SBE participation. The selection committee recommended that GSBS Architects be selected for negotiations for
a contract for Professional Services.
Project Funding is described in the table below:
Park
Fugene McCray Recreation
Center Expansion (CO2459)
Handley—Meadowbrook
Recreation Center Expansion
(CO2460)
Handley—Meadowbrook Road
and Parking Improvements
(CO2460)
Handley—Meadowbrook Road
and Parking Improvements
(CO2460)
J
Funding Source
2014 Bond Funding
(34014)
2014 Bond Funding
(34014)
2014 Bond Funding
(34014)
2016 GAS Bonus
(G18586)
Amount Appropriated Total
$ 800,000.00
$1,254,150.00
$ 80,760.00
$ 800,000.00
$1,254,150.00
$ 80,760.00
$ 800,000.00
$1,254,150.00
$ 80,760.00
$ 30,900.00 $ 30,900.00 $ 30,900.00
Total $2,165,810.00 $2 165,810.00 $2,165,810.00
The Eugene McCray Recreation Center Expansion, Handley—Meadowbrook Recreation Center Expansion and
Handley Park Roads and Parking Lot Improvements projects are included in the 2014 Bond Program. Available
resources within the General Fund will be used to provide interim financing until debt is issued. Once debt
associated with this project is sold, bond proceeds will reimburse the General Fund in accordance with the
statement expressing official intent to reimburse that was adopted as part of the ordinance canvassing the bond
election (Ordinance 21241-05-2014).
M/WBE OFFICE — GSBS Architects is in compliance with the City's BDE Ordinance by committing to 30
percent SBE participation on this Project. The City's SBE goal on this Agreement is 19 percent.
It is anticipated that the Programming & Schematic Design process will begin November 2015 and conclude by
May 2016 with construction anticipated to begin in November 2016 and be completed in September 2017.
Operation and maintenance costs will be determined based on final design scope. These costs will be identified
in the award of construction M&C.
Staff recommends that the City Council agree to waive all development fees related to the project that would
otherwise be charged by the City, including the following: (i) all building permit, plan review, inspection and
re —inspection fees; (ii) all zoning fees; (iii) all temporary encroachment fees; (iv) all platting fees; (v) all fire,
sprinkler and alarm permit fees; and (vi) electrical and mechanical fees All other fees charged or assessed by
the City, in accordance with applicable federal, state and local laws, ordinances, rules and regulations are not
waived and shall be fully payable.
Staff recommends these fee waivers as an appropriate tool that will seive the public purpose of installing
community facility improvements and site amenities located at two City —owned properties, as authorized by
Article 3, Section 52, The Texas Constitution Because construction of the improvements will be overseen
through the permitting processes outlined in the City Code, Staff has adequate controls in place to ensure that
this public purpose is carried out.
Both project sites are located in COUNCIL DISTRICT 5.
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that funds are included in the Fiscal Year 2015 and 2016
Adopted Budget of the 2014 Bond Program per Ordinance 21941-09-2015 and funds are available in the
General Fund to pay expenses which will be incurred on the Agreement until reimbursement can occur from the
issuance of public securities.
FIJND IDENTIFIERS (FIDs):
Fund Department ID Account Project ID Program ActivityBudget YearReference # (Chartfield 2)Amount
FROM
Fund
34014
34014
34014
34014
Department
ID
0800450
0800450
0800450
0800450
Account
Project
ID
5330500 CO2459
5330500 CO2459
5330500 CO2460
5330500 CO2460
CERTIFICATIONS:
Submitted for Citv Manager's Office bv:
Originating Denartment Head:
Additional Information Contact:
ATTACHMENTS
ProgramActivity
C04530
C04530
C04530
C04530
1. Available Funds Document.docx (cFw internal)
2. EM HM CC SBE Memo 2015 0930.ndf (CFW Internal)
3. EM HM RCs Locations.ndf (Public)
4. SAM GSBS.ndf (CFW Internal)
Budget
Year
2015
2016
2015
2016
Reference # (Chartfield
2)
14020102
14020102
14020102
14020102
Susan Alanis (8180)
Richard Zavala (5704)
Joel McElhany (5745)
Amount
$30,000.00
$37,400.00
$30,000.00
$80,300.00