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Contract 54585
CSC# 54585 INTERLOCAL AGREEMENT BETWEEN KELLER INDEPENDENT SCHOOL DISTRICT AND THE CITY OF FORT WORTH FISCAL YEAR 2021 In consideration of mutual covenants, promises, and agreements contained herein, THIS INTERLOCAL AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City") acting by and through Jesus J. Chapa, its duly authorized Assistant City Manager, and KELLER INDEPENDENT SCHOOL DISTRICT, hereinafter referred to as ("District"), acting by and through Dr. Rick Westfall, Superintendent, its duly authorized representative. RECITALS WHEREAS, City has determined that After School Programs are necessary to support crime prevention in City during Fiscal Year 2021 to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang-related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods,and(3)to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; and WHEREAS, the City Council of Fort Worth and the Keller Independent School District Board of Trustees have determined that the security and well-being of students at middle and elementary schools during after-school hours of 3:00 PM to 6:00 PM are of prime importance; and WHEREAS,City and the District agree that the activities of elementary and middle school children during these critical hours are of paramount importance to both government entities; and WHEREAS,District proposes to continue the Keller After School Program in conjunction with the City. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Interlocal Agreement for the Keller After School Program 2. Exhibit A—Scope of Work: Cover Sheet,Project Plan, and Program Narrative 3. Exhibit B —Budget Narrative 4. Exhibit C—Request for Reimbursement(RFR) 5. Exhibit D—Project Plan Status Report OFFICIAL RECORD 6. Exhibit E—Quarterly Outcomes Report CITY SECRETARY FT. WORTH, TX FY21 Interlocal Agreement between CFW&KISD Page I of 29 Exhibit A 7. Exhibit F—Request for Budget Modification Form 8. Exhibit G—Corrective Action Plan Template 9. Exhibit H—Previous Year's Corrective Action Plan (if applicable) Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term"City"shall include City,and its officers,agents,employees, and representatives. The term "District" shall include District, and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term "Party" shall refer to either City or District. The term "Parties" shall refer to both City and District. AGREEMENT 1. Responsibilities of District 1.1 District covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project Plan. District shall be responsible for the day-to-day administration of the Keller After School Program. District agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit"B". Program activities shall be reported in accordance with Exhibit "D"- Project Plan Status Report and quarterly measures shall be reported in accordance with Exhibit"E"- Quarterly Outcomes Report. 1.2 District will be responsible for the enforcement of these responsibilities on any After- School Service Providers Contracts that District enters into associated with the funds provided through this Agreement. The City will be provided copies of all executed agreements between the District and any After-School Program Service Providers within five days of their execution. 2. Program Funds 2.1 In no event shall the total distribution from City made to the District during the Term of this Agreement exceed the total sum of$143,750.00 ("Program Funds"). 2.2 Payment of the Program Funds from City to District shall be made on a cost- reimbursement basis following receipt by City from District of a signed Request for Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other FY21 Interlocal Agreement between CFW&KISD Page 2 of 29 Exhibit A supporting documentation. District shall deliver to City a written detailed Project Plan Status Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support expenditure of Program Funds. Such reports shall be signed by the District or duly authorized officer of the District. The RFR and Project Plan Status Report shall be submitted to City no later than the 15t1'day following the end of the month. Submittal of a monthly RFR Project Plan Status Report and Quarterly Outcomes Report is required even if services are not provided. Each monthly RFR should be sequentially numbered and include expense documentation that is legible,detailed,clear and concise.The submitted RFR shall include monthly and quarterly reports as applicable. Submissions must be scanned and submitted to the Grants and Program Management Section of the Fort Worth Police Department. Submissions should be titled "KISD RFR-Month" and sent either via email to CPD Grants@)fortworihtexas.gov, or via mail addressed as such: ATTENTION: Contract Compliance Specialist,Financial Management Division,Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth,Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly Project Plan Status Report from the District. Additionally, a Quarterly Outcomes Report is required as described in section 4.2 and must be approved prior to reimbursements. Reimbursements shall be made within 30 days of receipt of said documents. Incomplete or incorrect submissions shall be returned to the District for resubmission, restarting the 30-day reimbursement schedule. 2.3 District is authorized to modify up to five (5) percent of any budgeted line-item in the original approved budget without prior written permission from City. However, District must submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. Any modifications of more than five(5)percent of any budgeted line-item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "F") must be submitted, and request must be approved by City, before any money is moved to the line-item. Once the Budget Modification is approved,the modified budget will take effect on the first day of the following month.The new modified budget shall not exceed the total amount of Program Funds. Any modifications to zero line-items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "F") must be completed and approved by City before money is transferred into the new line-item. Once the Budget Modification is approved,the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.4 District will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, District will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well FY21 Interlocal Agreement between CFW&KISD Page 3 of 29 as a copy of the District's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 2.5 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B"of this Agreement or an approved budget modification form. 2.6 The District will be responsible for imposing the same program funding requirements as listed in Section 5 of this Agreement on any After-School Program Service providers that it selects to carry out its After-School Programs and will report any budget modifications that an After- School Program Service Provider makes to the City. 2.7 Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and 2.5. Request for Budget Modification Form (Exhibit "F") shall be submitted via either email to CPD_Grants@fortworthtexas.gov or to the Contract Compliance Specialist, Financial Management Division,Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth,Texas, 76115. 3. Term This Agreement shall commence upon October 1, 2020 ("Effective Date"), and shall end on September 30,2021 ("End Date").All of District's expenditures under this Agreement must be completed no later than September 30, 2021. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been received by the District. 4. Program Performance 4.1 District agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit"A." 4.2 District agrees to provide a monthly Project Plan Status and Quarterly Outcomes Report to document the performance of the work described in Exhibit "D" and Exhibit "E," respectively. The Project Plan Status and Quarterly Outcomes Report shall document the program activity names, numbers of participants attending, details of the activities, and a description of the goals achieved in support of the CCPD goals.Quarterly Outcomes Report shall be reported on a quarterly basis and included in the January, April, July, and October RFR and Project Plan Status Report submittals.Additionally,the Quarterly Outcomes Report must include descriptions of any realized successes, and zip code data for unduplicated participants. The monthly Project Plan Status and Quarterly Outcomes Report shall be submitted to City no later than the 15th day after the end of each month. 4.3 District agrees that the monthly Request for Reimbursement and Project Plan Status and FY2I Interlocal Agreement between CFW&KISD Page 4 of 29 Exhibit A Quarterly Outcomes Report will be submitted to City no later than the 151b day after the end of each month. Should District not be able to meet these requirements in a given month, the District shall provide written notification prior to the deadline that details the expected date of submission. If no notification is received before the 15th day, the City may document for future corrective action. If, by the last day of the same month, District has not submitted the required reports, City will send a non-compliance letter notifying District's duly authorized representative of a possible suspension of program funding. 4.4 District agrees to complete a Corrective Action Plan ("CAP") in the event of three (3) consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions of an RFR, Project Plan Status, or Quarterly Outcomes Report. District agrees to complete a Corrective Action Plan for recurring late submissions of an RFR, Project Plan Status, or Quarterly Outcomes Report, or for failing to take corrective actions and responding to audit reports by the City.The CAP will contain the identified issue found by the City, how the District will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit"G". 4.5 A representative of the program from the District shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to District hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by District under or in connection with this Agreement. 5.2 This Agreement may be terminated by City, in whole or in part, at any time and for any reason upon written notice as specified in Section 5.3. 5.3 Termination will be effected by delivering to District written notice of termination, specifying the portion of the Agreement affected and the effective date of termination. Upon District's receipt of notice of termination, District shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.4 In the event City suspends or terminates this Agreement for cause, and the cause for such FY21 Interlocal Agreement between CFW&KISD Page 5 of 29 suspension or termination is determined to be invalid,the District's remedy shall be reinstatement of this Agreement. District expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs, and attorney's fees. 5.5 Within thirty (30) days following the date of termination of this Agreement, District shall return to City any property provided hereunder. City will have no responsibility or liability for District's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equipment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City.District shall maintain all equipment used in the administration and execution of Keller After School Program. District shall maintain, replace, or repair any item of equipment used in support of the Keller After School Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Keller After School Program and/or for use under the terms of this Agreement is the sole responsibility of District. District shall not use Program Funds to repair or replace said equipment. District shall use any and all equipment purchased with Program Funds exclusively in support of Keller After School Program. Within 10 days following the purchase of equipment, District shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Grants and Program Management Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements 7.1 District agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours,at the expense of the City or District,with such audit to be performed by an auditor selected by the City or the Board. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of District under this Agreement. District, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City,a single audit of all District's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. District shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. In addition, if the District receives $300,000.00 or more during any fiscal year, the District shall also be required,at its own cost,to engage an independent third-party to perform an audit regarding the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If FY21 Interlocal Agreement between CFW&KISD Page 6 of 29 funding recipient is already obtaining a general audit of its financial matters by independent third- party,that audit may be used to satisfy this requirement so long as it specifically includes separate review of the records of CCPD funds. Because the independence of external audit firms is best maintained by changing firms regularly, if a funding recipient continues to use the same audit firm for more than three consecutive fiscal years,that fact will be reported to the Board and may result in the amount of funding to the recipient being reduced or eliminated. 7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to District by City. If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future agreement(s) with District. 7.3 If, as a result of any audit, it is determined that District misused, misapplied or misappropriated all or any part of the Program Funds,District agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 District's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include, but are not limited to: providing final Project Plan Status Report and Quarterly Outcomes Report, making final payments, and disposing of Keller After School Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 District covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by District under this Agreement, and work to be performed by District under this Agreement and City shall have access at all reasonable hours to offices and records of District, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the District will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD) funding. This information will include, but may not be limited to, the zip-codes of participating individuals of the program(s)receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. If the District maintains the information the City is requesting, the District shall provide the requested information to the City within 30 days of receipt of the request. If the District does not maintain the requested information as of the date it receives the City's request, the District shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. If necessary, an amendment may be brought forward to identify additional specific metrics that District will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. FY21 Interlocal Agreement between CFW&KISD Page 7 of 29 Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor 8.1 District shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City. District shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of respondent superior shall not apply as between City and District, its officers, members, agents, servants, employees, subcontractors, program participants, licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and District. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld or paid by City on behalf of District. District shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of District, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by District, its officers, members, agents, employees, subcontractors, program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to District, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification To the extent allowed by law, each of the parties shall be liable and responsible for any damages or loss caused by the negligent acts or omissions, or malfeasance or intentional misconduct of each of its respective officers, agents, servants, or employees. Nothing in the performance of this Agreement shall impose any liability for claims against District, other than claims that may arise as set forth in this section and Section 12,or for claims which the Texas Tort Claims Act may impose liability.Nothing in the performance of this Agreement shall impose any liability for claims against the City of Fort Worth other than claims that may arise as set forth in this section or for which liability may be imposed by the Texas Tort Claims Act. District shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. This section shall survive the expiration or termination of this Agreement. 10. Non-Assiijnmenl No assignment or delegation of duties under this Agreement by District shall be effective FY21 Interlocal Agreement between CFW&KISD Page 8 of29 without City's prior written approval. 11. Prohibition Against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Keller After School Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Keller After School Program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. District shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all District and subcontracts hereunder. 11.2 No officer, employee, member, or program participant of District shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder,or be financially interested, directly or indirectly, in the sale to District of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of District, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of District or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances,District covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age,except on the basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 District will not unlawfully discriminate against any person or persons because of age,race, color, religion, sex, disability, national origin, or sexual orientation, nor will District permit its officers, members, agents, employees, subcontractors, or program participants to engage in such discrimination. 12.3 If any claim arises from an alleged violation of this non-discrimination covenant by District, its personal representatives, assigns, subcontractors, or successors in interest, District agrees to assume such liability and to indemnify and defend City and hold City harmless from such claim,to the extent allowed by law. This section shall survive the expiration or termination of this Agreement. 13. Compliance 13.1 District, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all FY21 lnterlocal Agreement between CFW&KISD Page 9 of 29 ordinances, rules and regulations of City. If City calls to the attention of District in writing to any such violation on the part of District or any of its officers, members, agents, employees, subcontractors or program participants, then District shall immediately desist from and correct such violation. 13.2 District shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of District in writing to any such violations on the part of District or any of its officers,members, agents, employees,program participants or subcontractors, then District shall immediately desist from and correct such violation. 14. Waiver of Immunity The parties and their respective governing bodies do not waive any immunity by entering into this Agreement, and each fully retains all immunities and defenses provided by law or otherwise with respect to any action based on or occurring as a result of this Agreement. 15. Insurance Requirement 15.1 District shall procure and shall maintain during the term of this Agreement the following insurance coverage: (a) Commercial General Liability (CGL): $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and $100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 15.2 District's insurer(s)must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. 15.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 15.4 District further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect District and City from and against FY21 Interlocal Agreement between CFW&KISD Page 10 of 29 Exhibit A any and all Worker's Compensation claims arising from the work and services provided under this Agreement. 16. Miscellaneous Provisions 16.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 16.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement,venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 16.4 District represents that it possesses the legal authority,pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 16.5 This written instrument and Exhibits "A" through "F" constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 16.6 All notices required or permitted by this Agreement must be in writing and deemed delivered on the earlier of the date actually received or the third day following (i) deposit in a United States Postal Service post office or receptacle; (ii) with proper postage (certified mail, return receipt requested); and(iii) addressed to the other party at the address as follows or at such other address as the receiving party designates by proper notice to the sending party: CITY: Jesus Chapa,Assistant City Manager City Manager's Office City of Fort Worth 200 Texas Street Fort Worth, TX 76102 Copies To: Contract Compliance Specialist Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 FY21 Interlocal Agreement between CFW&KISD Page I 1 of 29 City Attorney's Office Attn: Police Contracts 200 Texas Street Fort Worth, TX 76102 DISTRICT: Keller Independent School District Dr. Rick Westfall Superintendent 350 Keller Pkwy Keller, TX, 76248 16.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations, maintenance, or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit,directly or indirectly, any such sectarian or religious facility or activity. 16.8 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 16.9 District is required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be in compliance with Texas Department of Family and Protective Services standards, the Texas Administrative Code and all other applicable law. District will be responsible for conducting criminal background screening and maintaining appropriate records, which will be subject to review by the City.DISTRICT SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY DISTRICT, DISTRICT'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 16.10 The provisions and conditions of this Agreement are solely for the benefit of the City and District and are not intended to create any rights, contractual or otherwise, to any other person or entity. 16.11 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 16.12 City actively supports the Immigration&Nationality Act(INA)which includes provisions addressing employment eligibility, employment verification, and nondiscrimination. District shall verify the identity and employment eligibility of its employees who perform work under this Agreement. District shall complete the Employment Eligibility Verification Form (I-9), maintain photocopies of all supporting employment eligibility and identify documentation for all employees, and upon request, provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. District shall establish appropriate procedures and controls so that no services will be performed by any employee who is not legally eligible to perform such services. District shall provide City with a FY21 ]nterlocal Agreement between CFW&K1SD Page 12 of 29 certification letter that is has complied with the verification requirements required by this Agreement. To the extent allowed by law, District shall indemnify City from any penalties or liabilities due to violations of this provision. City shall have the right to immediately terminate this Agreement for violations of this provision by District. [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE FOLLOWS] FY21 Interlocal Agreement between CFW&KISD Page 13 of 29 Exhibit A IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas, to be effective this day of , 20_ APPROVED AND AGREED FOR CITY APPROVED AND AGREED FOR OF FORT WORTH KELL INDEPENDENT SCHOOL DIS I Jesus J.Chapa(Oct 1,zcr[0 08:09 CDT) Jesus J. Chapa Assistant City Manager IYr. Rick W st a Oct 1,2020 SUperintel e t Date: �n Date: 30 oG'+� APPROVAL RECOMMENDED 4%0W1`j E`991 APPROVED AS TO FORM AND Edwin Kraus(Oct 1,2020 07:46 CDT) LE ALITY FOR LCELLER Edwin Kraus I D PENDEN DI ICT Chief of Police Date: Oct 1,2020 tt rney For KISD ; ,dgvuRp *. .o FORto�aa APPROVED AS TO FORM AND Date: ` �,,oLEGALITY FOR CITY OF FORT 0,0o -Z=WORTH ATTEST �o ;d foe_Ro_nald P GonLgles aaQann�z000 for Ronald P.Gonzales(Oct 1,202010:11 CDT) Taylor Paris Mary J. Kayser Assistant City Attorney City Secretary Date: Oct 1,2020 Date: Oct 1,2020 M&C No. 20-0628 09/01/20 Contract Compliance Manager: By signing I 1295 CERTIFICATION:N/A acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Kew 7yle� Keith Morris Contract Compliance Manager Date: Sep 30,2020 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FY21 Interlocal Agreement between CFW&KISD Page 14 of 29 EXHIBIT A: SCOPE OF WORK- COVER SHEET CONTRACTOR: Keller ISD AMOUNT REQUESTED: $ 143,750.00 PROGRAM/PROJECT TITLE: Keller After School Program DIRECTOR: Laura Lockhart PHONE NUMBER: (817)744-1105 PHYSICAL ADDRESS: 350 Keller Parkway,Keller Texas,76248 CONTACT PERSON:Laura Lockhart EMAIL ADDRESS: laura.lockhart@kellerisd.net PHONE NUMBER: (817)744-1105 FAX NUMBER: N/A GEOGRAPHICAL AREA/COUNCIL DISTRICT SERVED: Please mark all that apply Specific Zip Cade s : JoCity Wide(ALL) I Council District 3 QC Council District 4 76244, 76137, 76131 1 D Council District 2 10 Council District 6 @ Council District 7 10 Council District 5 10 Council District 8 0 Council District 9 CONTRACTOR STATUS: ❑ Registered Private Nonprofit(5016) ❑ Registered Public Nonprofit ❑ Public School District CCPD PROGRAM FOCUS AREA—see page 2 ® After School Program ❑ Safe Haven Youth Program ❑ Comin' Up Gang ❑ Family Justice Center ❑ Crime Prevention Agency Partnership MARK THE APPLICABLE CCPD GOAL(S)—see"Definitions of Underlined Terms"before making a selection ❑ Reduce violent crime through crime prevention programs ❑ Reduce gang-related activities through crime prevention pro rg,ams ❑ Increase safety in neighborhoods(see"Direct Neighborhood Project") ❑ Decrease crime in neighborhoods(see"Direct Neighborhood Project" ❑ Increase the safety of youth through crime prevention programs or intervention programs ® Reduce juvenile crime through crime prevention programs ams or intervention programs. MARK(IF APPLICABLE)THE CCPD SPECIAL EMPHASIS ® Program incorporates literacy instruction/skills for children ages 0-9. MARK THE PRIMARY TARGET POPULATION(S) ❑ Previously Adjudicated ❑ Never Adjudicated ❑ Children of Adjudicated ❑ Adults ® Children ❑ Parents CERTIFICATION: I certify that the information contained in this contract fairly represents the above-named Contractor's operating plans and budget. I acknowledge that I have read and understand the requirements and will comply with all applicable rules and regulations relating to the contract process. I certify that I am authorized to sign this form and to enter into and execute a contract with the City of Fort Worth to provide the services authorized. NAME: Laura Lockhart TITLE: Area Director L4ue,v Lac�f Sep 30,2020 SIGNATURE• Laura Lockhart(Sep 30,202015:22 CDT) DATE: FY21 Interlocal Agreement between CFW&KISD Page 15 of 29 Exhibit A _..-......... ..._...-. 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A a� ^o as a Q o 9b m � � �o�n o o d C ON � O a o o M c o u � n •d � � O O O O N � c"a u (� i y �• 3 �; U w � 0 a� e4 en V vC y O Gl.•� ��+ �+ p 0i 3tbr, U E O r h � �--• N ._' Cl �+ v +' n b O v, �+ by Q•I V 0 •� V) W V) (V 2 0 43) � • �./\ /~ $ f . § 'Q § § 'Q 0 k / � k C) � = f A A * 0 — § ° — § --— \ / / / \ / \ � a £ k u - § k § / t t • % @ « @ k k ® a) o / / $ ƒ J � � \ 3 2 0 d \ e In. a . 2 7 § 7 © � > > • # a K � § f » • � 'c = '§/ \ % 0 o m E n ( r / q \ in. q / k u cd © U Q _ / / / \ ? ? k / 4rn / � \ � \ / j « « / ƒ 'C n w J u§ 4 @ § .q O O N 2 k § w 2 ) EXHIBIT A: SCOPE OF WORK- PROGRAM NARRATIVE PROGRAM ABSTRACT Keller ISD, in partnership with Clayton Youth Enrichment, will provide attractive academic enrichment programs on campus after-school during school days to ensure that students have a safe environment and adult- supervised enrichment activities to participate in while parents complete their workday. This will decrease the likelihood of children becoming either victims or perpetrators of crimes and/or engaging in risky behaviors or mischief between 3:00 pm and 6:00 pm during weekdays when schools are not in session. PROBLEM AND CAUSES 1) Programs must address at least one of the following CCPD problem area(s) from the Goal selected on the cover sheet: violent crime, gang-related activities, safety of residents and/or youth, crime in Fort Worth neip_li<borhoods, or iuvenile crime. Agencies should consult the specific definitions included in this packet. Please justify your selection on the cover sheet by a. Identifying and describing the problem area(s) relevant to your program. b. Identifying if your contract is for a crime prevention program, intervention program, or a direct neighborhood proiect. c. Please describe in detail the causes of those problem area(s)and cite sources. Decades of rigorous research show that after-school programs are an important support for children, families and communities.Every weekday, local after-school programs are keeping kids safe and out of trouble as well as inspiring them to learn and giving their parents the peace of mind they need to be more productive at work and keep their jobs. Clayton Youth Enrichment, KISD's community partner for after-school programs, surveyed parents of children in their programs and found that 96% said the number one reason their child was in the after-school program was because they needed safe, reliable child care to be able to complete their work day. Parents in our community are right to be concerned about what their children are doing in the hours after school while they are at work. In research sponsored by the U.S. Department of Education,An-Me Chung comes to the conclusion that: "First and foremost, after-school programs keep children of all ages safe and out of trouble. The after- school hours are the time when juvenile crime hits its peak, but through attentive adult supervision, quality after- school programs can protect our children. As this report shows, in communities with comprehensive programs, children are less likely to commit crimes or to be victimized, and are less likely to engage in risky behavior such as drug, alcohol and tobacco use." (Chung; After-School Programs: Keeping Children Safe and Smart; U.S. Department of Education, ED-00-PO-1711.) Chung goes on to detail the risks unsupervised children face after school—the rate for juvenile crime peaks in the after-school hours. About 10 percent of violent juvenile crimes are committed between 3 p.m. and 4 p.m. Children are also at a much greater risk of being the victim of a violent crime (murder, a violent sex offense, robbery, or assault) immediately after the school day ends, between roughly 2 p.m. to 6 p.m. These Keller ISD after-school programs will ensure that 1,200 Fort Worth students have the opportunity to be in a safe, adult supervised, academically and socially enriching environment after the school day. PROGRAM ACTIVITIES AND OUTCOMES 2) Describe the direct target population the program/project will directly benefit. How many people? What definable population group (i.e. age, ethnicity, etc.)? What neighborhood(s)? FY21 Interlocal Agreement between CFW&KISD Page 18 of29 Exhibit A The after-school program will serve 1,200 students ages 5-12 in Kindergarten through 6th grades, located at 18 campuses within the city of Fort Worth. As a whole,Keller ISD covers 51 square miles in northeast Tarrant County across nine municipalities, with about two-thirds of the district serving predominantly far-north Fort Worth. The District serves over 33,000 students annually, representing the third largest land-area in Tarrant County. 3) Describe how your program/project addresses the causes of the problem area(s) and achieves the goals of CCPD. Cite relevant sources for evidence-based,evidence informed, or promising practice. Keller ISD serves a diverse and fast growing community, and while keeping pace with the ever-changing landscape the district holds true to its history of excellence. The after-school programs receiving funding through CCPD Partners with a Shared Mission will support CCPD's goal of increasing the safety of youth through crime prevention programs or intervention programs and fall within the district's first and second strategic priorities as defined in the current KISD strategic plan. These priorities are "Increase Student Achievement" (Priority 1) and "Excellence in Student, Parent and Community Relationships" (Priority 2). By offering academic enrichment programs built upon a social and emotional learning framework, KISD and our community partner, Clayton Youth Enrichment, will create opportunities to prepare students to explore and pursue career choices, enable students to develop skills to collaborate, think critically and creatively, and effectively communicate thoughts and ideas. In addition, the program will engage students in co-curricular or extracurricular activities connected to the development of the whole student. These after-school programs will also establish and nurture collaborative partnerships with students, families,and community members to unify our learning community and provide opportunities to build success for all students. The need for the program was identified by listening and responding to the voices of our neighborhood groups and understanding that the District and Clayton Youth Enrichment could play an important role in increasing child safety by offering attractive after-school programming. The after-school program is designed to address the goals of the Fort Worth Crime Control and Prevention District by offering safe, adult-supervised enrichment activities from the end of the school day until 6:30pm. Research published by the Office of Juvenile Justice and Delinquency Prevention (OJJDP Briefing Book, www.ojjdp.gov) indicates these are the hours when students are most vulnerable to both becoming victims and perpetrators of crime and are more likely to experiment with drugs, alcohol, cigarettes and sex. Providing an alternative to these behaviors will increase our students' ability to thrive today and in the future. 4) Describe your measurable program activities and how they address the causes you described in Question #1. Please include a description of measures and how your program will meet these goals. Keller ISD's after school programs in Fort Worth run from 3:00-6:30 pm every school day. This service ensures that working parents and school personnel have safe, reliable child care and afterschool enrichment opportunities available when they need it. Research indicates that one cause to youth engaging in risky behavior, such as juvenile crime, is the lack of access to high quality after school enrichment programs. We believe that an effective after school program can connect students to greater academic success,as well to building the internal skills of managing emotions,working in teams, and achieving goals. As reported by the Collaborative for Academic, Social, And Emotional Learning (CASEL), after school programs that focus on social emotional learning skills can lead to an 11-17% increase in academic performance. To encourage student participation, our programs include a wide range of age-appropriate, interesting and academically enriching activities including:homework assistance;health and recreation activities; STEM and Fine Arts activities; early-grade literacy support; and Social Emotional Learning lessons with community service and character development. FY21 Interlocal Agreement between CFW&KISD Page 19 of 29 Exhibit A The program will monitor overall program attendance, academic performance and student behavior, and rely on support from school Principals to refer students into the program. Progress towards these three goals will be measured through parent and principal surveys. 5) Describe your measurable program outcomes and how they affect the problem area(s) described in Question #1. Please include a description of your evaluation methods. By offering safe, reliable child care on school campuses, KISD ensures that as many children as possible will be in a supervised environment after school. This is the main goal of the program, therefore Clayton Youth Enrichment, the after-school provider, will track student participation in the various activities and overall to monitor attendance patterns and adjust the program as needed to maintain its attractiveness to students and parents. Research indicates that higher involvement in after school enrichment activities, increased competency in academic success, and higher levels of social emotional learning lead youth to positive outcomes instead of to negative and risky behaviors, such as juvenile crime. We also believe that the school environment provides a safe space for youth away from negative behaviors during the at-risk hours of 3:00pm-6:30pm. Specific activities and participation targets are outlined in the Effectiveness Measurement Form. Our anticipated outcomes include 70% of participating youth attending for at least 30 days, and at least 50% of participating students increasing in their academic and social emotional learning skills. Studies through the National After School Association have shown that positive outcomes in youth are most clearly linked (with statistical significance) to at least 30 days of attendance in a program. And while there are many contributing factors to student success or delinquency in school,we believe that the after school program can positively impact at least 50%of those who participate. 6) Describe how your program addresses the CCPD special emphasis priority: literacy instruction/skills specifically for children ages 0-9? The Keller ISD afterschool program will address improving literacy skills in children ages 5-9 primarily through the special projects and enrichment activities provided through Clayton Youth Enrichment,that will:focus on a specialized book for each thematic unit, allow students to work in small groups, and answer comprehension questions on material that is fun and engaging. The primary source for literacy enrichment will be through the ClaytonQuest curriculum, in addition to regular homework assistance. Literacy is related to Outcome Objective 1.3, and will be tracked through Parent and Principals surveys on program effectiveness. The host schools will also be able to reference district-level metrics such as grades and assessment results. 7) Describe what makes your program unique. Include descriptions of how it compares with similar programming offered in the area. If applicable,describe how your program/project integrates City of Fort Worth programming or personnel, improves existing City of Fort Worth projects/programming, or is directly involved with City of Fort Worth efforts to achieve Annual Report Strategic Goals. Keller ISD afterschool programs are provided in partnership with Clayton Youth Enrichment. KISD and Clayton have been serving the Keller ISD community together for over 25 years and have a strong working partnership that is focused on addressing the changing needs of the children and families in the communities we serve. For example, both KISD and Clayton independently identified the need for a focus on social and emotional learning in our schools. We are now working together to implement complimentary programs so that KISD students receive the benefits of learning and practicing self-awareness and self-management, social awareness, responsible decision-making and healthy communication and relationship skills. Improvement in these skills has been shown to lead to fewer discipline referrals, better school day attendance, higher academic performance and both academic and personal success. Long term studies from CASEL in 2015 show that these skills also lead to increased personal success and satisfaction as adults. The close coordination of district and Clayton in providing this program will create an exceptional opportunity for KISD students to prepare for fulfilled, successful lives. In FY21 Interlocal Agreement between CFW&KISD Page 20 of 29 Exhibit A terms of improving existing City of Fort Worth projects, Keller ISD's programs are able to serve students after school where there are not existing community centers. In addition, both Keller ISD and Clayton Youth Enrichment are able to share enrichment provider and community vendor resources with City of Fort Worth personnel, where appropriate, and provide access to staff training resources. The students served through the program also get referred to City of Fort Worth library programming during the summer. 8) Describe how long it has been in operation, how it is currently financially sustained, and why CCPD funds are necessary at this time. Keller ISD has partnered with Clayton Youth Enrichment for after-school services since 1993. The district has partnered with Clayton to manage the CCPD funds for afterschool since its first implementation in 2000. Keller ISD utilizes state funding for public education and local property taxes to finance its regular operations. These public fund sources are not used for after-school services, nor are CCPD funds used to cover any school- day expenses. Clayton Youth Enrichment sustains the majority of the after-school program through the collection of weekly parent fees. Clayton will allocate over $300,000 per year in financial aid scholarships to Keller ISD families who cannot afford services. CCPD funding continues to be necessary to fund enrichment services that escalate the program beyond basic childcare, and to help offset the cost of specialized instructors and educational materials. ORGANIZATION 9) Describe the geographic area your organization and project will serve (i.e. city wide, council district(s),zip code, neighborhood, census tracts, etc.). CCPD Partner funding will be used to enhance after-school programs on 18 elementary and intermediate campuses across three Fort Worth zip codes, as follows: 10 campuses in zip code 76244 and 7 campuses in zip code 76137,within both Council Districts 4 and 7; and I campus in zip code 76131,within Council District 2. The following elementary schools (Grades K-4th) that will be served are: Basswood, Bette Perot, Bluebonnet, Caprock, Eagle Ridge, Freedom, Friendship, Heritage, Independence, Lone Star, North Riverside, Park Glen, Parkview, Sunset Valley, and Woodland Springs. The following intermediate schools (Grades 5th- 6th)that will be served are: Chisholm Trial, Parkwood Hill, and Trinity Meadows. FY21 Interlocal Agreement between CFW&KISD Page 21 of 29 Exhibit A Crime Control and Prevention District Partners with a Shared Mission Exhibit B-Budget Narrative-Keller ISD DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL MEASURE REVENUE $0,00 A.SALARY $070 13,FRINGE C.TRAVEL D FnmPMIENT V.0« L,SUPPLIES ,�fi Qil F;,CONSULTINQ/CONTRACTING t:u i 0.SUB-GRANTS Tlie Keller ISD After School program will be managed by Clayton Youth Enrichment. Clayton was chosen as the district-wide contract afterschool provider in a five-year competitive application in 2017,based on an application,interview,and reference-check process conducted 1.00 Contract $143,750.00 $143,750.00 by Keller ISD and approved by the district Board of Trustees. Clayton performance,progress and outcomes will be monitored by the district's Area Director of Student Services,as well as each applicable school Principal. H-OCCUPANCY •c,,tL�lu INDIRECT $0,00 FY21 Interlocal Agreement between CFW&KISD Page 22 of 29 Exhibit B Crime Control and Prevention District Partners with a Shared Mission Exhibit B-Budget Narrative-Keller ISD(SUBGrRANTEE) DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL MEASURE REYENOF Sn-Oil A.SALARY roeram Specialists-Ten(10)part-time Program Specialists working approx.20.00 luxes per week over 37 weeks during the school year. These program specialists will be used to engage youth in homework assistance, academic enrichment,social emotional learning and recreation. This year,the program is utilizing staff 7400.00 Hours $12.00 $88,800.00 empkryces instead of contract providers to provide student enrichment. These costs relate to Activities 1.1.1, 1.1.2,1.2.1,1.3.1,1.3.2. B FRINGE Program Specialists-Covers the payroll taxes for the part-time(non-benefited)Program Specialists described 10.00% Percent $88,800.00 $9.880-00 above. These costs relate to Activities 1.1-I,1,1.2,1.2.1,1.3.1,1.3.2. C.TR.AYICL M ilvaL[-mileage for staff to attend required trainings. Mileage is important for the program and administrative staff to fulfill Activities 1.1.1,1.1.2,1.11,1.3.1,1.3.2 by traveling between program sites. Estimated at approx 1040.00 Miles $0-58 $602.00 13.00 miles per month over eight months for staff involved. D.'-EQUIPMFNIT (tionc) $0-00 E,SUPPLIES' Consumable Supplies-Used for eonswnable supplies and program materials,calculated at$200 per month over nine months across 18 school sites. The supply budget will be used to fiund the following:fine arts supplies for creative an activities,such as paper,scissors,coloring utensils,paints and modeling clay;sports equipment for recreational wellness activities,such as soccer balls and goals,frisbees,basketballs,beanbags,juunp ropes, huln hoops,poly spot markers,cones and SPARK physical activity curriculum binders;and instructional materials for homework and tutoring,such as pencils,flash cards,dry erase markers/boards and composition 1800 School Sites $1,800.00 $32,400.00 notebooks. The supply budget will also help to fund paper goods for snack service.Funds will also be used to purchase cleaning materials and PPE for in-person interactions. These supplies are necessary to fiulfill physical recreation,social emotional leamhng small group lessons,ClaytonQuest enrichment activities,and homework assistance. At approx.1200 unduplicated students to be served over the program year,the estimated cost per student is$27.00. These costs relate to Activities 1.1.1,1.1.2,1.2.1,1.3.1,1.3.2. F.CON5ULITNGIC:ONTRACT- NG (rrmC) $0.00 5.SU_B.GRANTS (noun:) SO-00 H:.00CUPANCY $0.an LND1RLU I Adminiserntive Costs-covers the partial payroll of area supervisors,human resources personnel,and 10.00% Percent $130,682.00 $13,tHr8.00 accauntin s ecialists,as well as am-related liability insurance costs. FY21 Interlocal Agreement between CFW&KISD Page 23 of 29 Exhibit B FORT WORTH. Exhibit c Request for Reimbursement(RFR) y 'V FY 2021 r..Rl�tl:crlNtRr)t. AND PRE ENrION DIS1 RILL Submit To: Submitting Agency: Keller ISD By Email: cpd_grants@fortworthtexas.gov fortworthtexas.gov Contact Name: Laura Lockhart Phone Number: (817)744-110.5 Mail: Email: laura.1ockhtart0kenerisd.n Bob Bolen Public Safety Complex Remit Address: 350 Keller Parkway,Keller,TX,76248 Attn:Grants Manager Financial Management Division Invoice Number: 505 West Felix St. Month of Request: Fort Worth,TX 76115 DIRECT COSTS(90%Minimum) A B C D E Total or Previous T B+C) (A-D) This 's Budget Category Budget Amount Reimbursements Total Requested Remaining Balance Requested Request ucsl To-Date Available A Personnel $ S B Fringe Benefits S $ C Travel&Training S S D Equipment $ - S - E Supplies S $ F Contracts/Consultants S S G Sub-Awards Is 143,750.00 $ S 143,750.00 H Occupancy I S S Total Direct Costs Is 143 750.00 $ S S $ 143,750.00 INDIRECT COSTS(10%Maximum) A B C D E Total or Previous This (B+C) (A-D) Requestquest s Budget Category Budget Amount Reimbursements Total Requested Remaining Balance Requested To-Date Available Total InDirect Costs S S S Supporting documents required with monthly requests. Summary: See Requesifor Reimbursement tnsouctions for reference Total Budget: S 143,7%00 Previous Requests: $ - This Request: S Total Requested To-Date $ Remaining Funds S I.13,750.110 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent lNe Only Purchase Order# Fund Dept.ID Account RFR Approved For Payment Grant Staff Signature Date Finance Received Stamp Placed Below FY21 Interlocal Agreement between CFW&KISD Page 24 of 29 Exhibit C b ol W CC O O W 0 O M � O O O N b N v q o A Ln 0cy a i ap r. o o G o aF■ a ' F a U a U o 0 +� a) CO y Vv}} v, vA 'in Wz D Wr o q O ice. C) os 'Iz� .0 W '3 •o � a � o � y y •a � cri cd 'O� O G bA p C O o > o �, U) CL d uCLu Q a o �. .v ti w N a� ■ ■ ■ ■ ua ■ ■ Q tn ai o a� o o o R: co r h U O o o bA U Z +. Z ono a o 00 r. bn o 'er Ca _ O 4 rv,, 'C7 N K: y � � C � U •-� �-+ ... N p N y U r� �--� N � p •V a O m bA O O O O d d o 4. Ll d w U > � d .' Q i u a o � as cd En d dcd C,3 '� n a� 3 cd O O y O -Cy cd W b o O G U bGA by V.) O O bA O G G GA O O � •O E 5CA A o d b Aa� •o 'a u c a o a U O tV N O N En M d G a s `�• O � > 40. 0O � � d . Ol 2 m k10 % \ C> / % w \ \ [ ( z � « k 99 m2 gz / 2 \ . - - EL # 2 2 � \ \ / £ B \ ) @ \ 5 , « § \ / S E \ \ § '/ Cd 0 \ - F \ § cu _ f 2 / Q k l u / / § w ° 2 ° / § : f E W W % / \ � ® / \ o � / / En / C o § g d = o u = u 5 \ ' \ � f �k Cl) § / w $ % % \ o g 5 y $ 3 A g \ 3 A % 7 ci % c E Q = ® ® * mo c m o 0 A o c § = S = 2 ( 2 ) GC * m &' = 2 ® # t ( ® t t \ \ \ %\ E 8 * = E « Q 9 R § g\ 'e E 2 CO 2 % k.= / / ƒ 2 = ■ S 2 3 E * \ \ / \ g \ \ \ d S G w 2 c c < « a � u / k Exhibit E Crime Control and Prevention District Partners with a Shared Mission Quarterly Outcomes Report Date: Agency Name: Keller ISD Program/Project Title: Keller After School Program Fiscal Period: Reporting Period: Contact Name: Laura Lockhart Email: laura.lockliartCtr)kellerisd.iiet 1. Report outcome measure data and respond to the questions below to provide more detailed commentary on the implementation of the project. Complete the following questions in a brief 2-3 page narrative format. Outcome Description This Cumulative Goal Measure# Quarter 70%of enrolled student participants will have at least 30 1.1 days of attendance in the program, as reported by sign 70% in/out records. 1.2 50%of student participants will increase their social- 50% emotional skills,as reported by Parent Quarterly Surveys 50%of student participants will increase their social_ 1.3 emotional skills, as reported by Principal Quarterly 50% Surve s. 1.4 50%of student participants will increase their academic 50% erformance, as reported by Parent QuarteftSurve s 1.5 50%of student participants will increase their academic 50% performance, as reported by Principal Ouarterly Surve s. 2. Describe major accomplishments achieved in implementing the project.Highlight specific aspects of the project contributing to its success. 3. Describe any challenges(i.e. frustrations,barriers,disappointments)in implementing the project and how they were addressed or resolved. 4. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: FY21 Interlocal Agreement between CFW&KISD Page 27 of 29 Exhibit E EXHIBIT F: REQUEST FOR BUDGET MODIFICATION Fiscal Year 2021 Date Submitting Agency Keller ISD Contact Name Laura Lockhart Phone Number and Email 817-744-1105,1,aui;a_Ic_�claaallLd'��lteLisd.not Remit Address 350 Keller Parkway,Keller,TX,76248 DIRECT COSTS 90% minimum Budget Category Approved Budget Change Requested Revised Budget A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub-Awards H. Occupancy Total Direct Costs INDIRECT COSTS (10% maximum) Approved Budget Change Requested Revised Budget Modification Narrative describe in detail what change is for I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory Signatory Title Date FWPD STAFF USE ONLY ❑ Modification Approved ❑ Modification NOT Approved FWPD Staff Signature Date FY21 Interlocal Agreement between CFW&KISD Page 28 of 29 N 17'i O d w a g 40 o .a A A u w y rA En ej rA a� u A rA O Z 4° o O m a � c '� � •o 0 0 NCOIJ V ~ rA � A.( 9/2/2020 M&C Review Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FORTWORTII DATE: 9/1/2020 REFERENCE **M&C 20- LOG NAME: 35AFTER SCHOOL FOR NO.: 0628 FY21 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL)Authorize Execution of Agreements with Fort Worth, Keller, Crowley, and White Settlement Independent School Districts for Operation of After-School Programs in the Total Program Amount of$1,926,250.00 for Fiscal Year 2021 (CCPD Funded) RECOMMENDATION: It is recommended that the City Council authorize the execution of Agreements with the Fort Worth, Keller, Crowley, and White Settlement Independent School Districts in the total program amount of $1,926,250.00 for the operation of After-School Programs at selected schools during Fiscal Year 2021. DISCUSSION: National research shows that adolescents are most at risk on school days between the hours of 3:00 p.m. and 6:00 p.m. of being a victim of a crime or of committing a crime. In response to this concept, a multi-disciplinary task force was formed in 2001 consisting of City officials, school district personnel, and related service providers. This task force developed a coordinated program for Fort Worth Independent School District schools that documented juvenile crime patterns. Each year since 2001, the City of Fort Worth (City) has funded After-School Programs using appropriations from the Crime Control and Prevention District(CCPD). The participating school districts include Fort Worth ISD, Keller ISD, Crowley ISD, and White Settlement ISD. Only schools that lie within the boundaries of the City receive CCPD funding. Each district is responsible for the day-to-day administration of its after-school program and is required to establish program goals and objectives that are measurable and result in desired program outcomes. Today, the mission of the After-School Programs is to provide a safe environment for educational, physical, and social development leading to a reduction in juvenile crime. Funding will be allocated as follows to each district in Fiscal Year 2021 on a reimbursement basis: Fort Worth ISD funding in the amount of$1,495,000.00. Keller ISD funding in the amount of$143,750.00. Crowley ISD funding in the amount of$143,750.00. White Settlement ISD funding in the amount of$57,500.00. An additional contract will be executed with the Fort Worth Police Athletic League (FWPALS)for $86,250.00. These funds were included in the After School Program allocation of the CCPD Budget. It is not mentioned in a separate M&C due to the delegated authority for contracts under $100,000.00. These Agreements will be effective October 1, 2020, and will end on September 30, 2021. This program serves ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds will be available contingent on the approval of the Fiscal Year 2021 operating budget appropriation in the Crime Control and Prev Distr Fund. Funding is anticipated to be available shortly after October 1, 2020. Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. apps.cfwnet.org/council_packet/mc_review.asp?I D=28197&councildate=9/1/2020 1/2 9/2/2020 M&C Review TO Fund Department Account Project Program Activity Budget Reference# Amount I ID ID Year Chartfield 2 FROM Fund Department Account Project Program Activity Budget Reference# Amount ID I I ID I I Year Chartfield 2 Submitted for City Manager's Office by_ Jay Chapa (5804) Originating Department Head: Ed Kraus (4231) Additional Information Contact: Keith Morris (4243) ATTACHMENTS apps.cfwnet.org/council_packet/mc_review.asp?ID=28197&councildate=9/l/2020 2/2