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Home My WebLink AboutContract 54586 CSC# 54586 AGREEMENT FOR COMMUNITY BASED PROGRAMS CAMP FIRE FIRST TEXAS FISCAL YEAR 2021 In consideration of the mutual covenants, promises, and agreements contained herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas,("City")acting by and through Jesus Chapa, its duly authorized Assistant City Manager, and Camp Fire First Texas, a Texas non-profit corporation("Contractor") acting by and through Ann Sheets, its duly authorized representative. RECITALS WHEREAS, City has determined that Community-Based Programs are necessary to support crime prevention in City during Fiscal Year 2021 to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang-related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and(3)to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs;and WHEREAS,Contractor has agreed to operate a Community-Based Program called Teens in Action ("Program"), which will support the police department's crime prevention efforts throughout the community; and WHEREAS, City desires to enter into an agreement with Contractor to operate Teens in Action; and WHEREAS, City, as consideration for the performance of Contractor has appropriated monies in the CCPD Budget in the amount of $45,943.23 ("Program Funds") to provide to Contractor on a reimbursable basis for the operation of the Teens in Action, subject to and in accordance with this agreement; NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Contractor 2. Exhibit A—Scope of Work—Cover Sheet, Project Plan &Program Narrative 3. Exhibit B—Budget Narrative Worksheet 4. Exhibit C—Request for Reimbursement (RFR) 5. Exhibit D—Project Plan Status Report 6. Exhibit E—Quarterly Outcomes Report OFFICIAL RECORD 7. Exhibit F—Request for Budget Modification Form CITY SECRETARY 8. Exhibit G—Corrective Action Plan FT. WORTH, TX FY2021 Community Based Programs Agreement Page 1 of 35 Between CFW&Camp Fire First Texas 9. Exhibit H—Previous Year's Corrective Action Plan (if applicable) Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term"City"shall include City,and its officers, agents,employees, and representatives. The term "Contractor" shall include Contractor, and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term"Party" shall refer to either City or Contractor. The term"Parties" shall refer to both City and Contractor. AGREEMENT 1. Responsibilities of Contractor Contractor covenants and agrees to fully perform,or cause to be performed,with good faith and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit`B". Program activities shall be reported in accordance with Exhibit"D"- Project Plan Status Report and quarterly measures shall be reported in accordance with Exhibit"E"- Quarterly Outcomes Report. 2. Program Funds 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed the total sum of$45,943.23("Program Funds"). 2.2 Payment of the Program Funds from City to Contractor shall be made on a cost- reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized officer of the Contractor. The RFR and Project Plan Status Report shall be submitted to City no later than the 15th day following the end of the month. Submittal of a monthly RFR Project Plan Status Report and Quarterly Outcomes Report is required even if services are not provided. FY2021 Community Based Programs Agreement Page 2 of 35 Between CFW&Camp Fire First Texas Each monthly RFR should be sequentially numbered and include expense documentation that is legible,detailed,clear and concise. The submitted RFR shall include monthly and quarterly reports as applicable. Submissions must be scanned and submitted to the Grants and Program Management Section of the Fort Worth Police Department. Submissions should be titled"Camp Fire First Texas -RFR Month"and sent either via email to CPD_Grants@fortworthtexas.gov,or via mail addressed as such: ATTENTION: Contract Compliance Specialist, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly Project Plan Status Report from the Contractor. Additionally, a Quarterly Outcomes Report is required as described in section 4.2 and must be approved prior to reimbursements. Reimbursements shall be made within 30 days of receipt of said documents. Incomplete or incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day reimbursement schedule. 2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.4 Any modifications of more than five (5) percent of any budgeted line-item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form(Exhibit"F")must be submitted,and request must be approved by City, before any money is moved to the line-item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.5 Any modifications to zero line-items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "F") must be completed and approved by City before money is transferred into the new line-item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line-item into an Indirect line-item, or vice versa. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and 2.5. 2.7 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. FY2021 Community Based Programs Agreement Page 3 of 35 Between CFW&Camp Fire First Texas 2.8 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.9 Budget Adjustments shall be submitted via either email to CPD_Grants&fortworthtexas.gov or to the Contract Compliance Specialist, Financial Management Division, Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth, Texas, 76115. 3. Term This Agreement shall commence upon October 1, 2020 ("Effective Date"), and shall end on September 30,2021 ("End Date"). All of Contractor's expenditures under this Agreement must be completed no later than September 30, 2021. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been received by the Contractor. 4. Program Performance 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit"A." 4.2 Contractor agrees to provide a monthly Project Plan Status and Quarterly Outcomes Report to document the performance of the work described in Exhibit"D" and Exhibit"E,"respectively. The Project Plan Status and Quarterly Outcomes Report shall document the program activity names, numbers of participants attending, details of the activities, and a description of the goals achieved in support of the CCPD goals.Quarterly Outcomes Report shall be reported on a quarterly basis and included in the January, April, July, and October RFR and Project Plan Status Report submittals.Additionally,the Quarterly Outcomes Report must include descriptions of any realized successes, and zip code data for unduplicated participants. The monthly Project Plan Status and Quarterly Outcomes Report shall be submitted to City no later than the 15th day after the end of each month. 4.3 Contractor agrees that the monthly Request for Reimbursement and Project Plan Status and Quarterly Outcomes Report will be submitted to City no later than the 15th day after the end of each month. Should Contractor not be able to meet these requirements in a given month, the Contractor shall provide written notification prior to the deadline that details the expected date of submission. If no notification is received before the 15th day, the City may document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, City will send a non-compliance letter notifying Contractor's duly authorized representative of a possible suspension of program funding. 4.4 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3) consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a FY2021 Community Based Programs Agreement Page 4 of 35 Between CFW&Camp Fire First Texas Corrective Action Plan for recurring late submissions of an RFR,Project Plan Status, or Quarterly Outcomes Report, or for failing to take corrective actions and responding to audit reports by the City. The CAP will contain the identified issue found by the City,how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit"G". 4.5 A representative of the program from the Contractor shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with thirty(30) days' written notice of termination. 5.4 Termination will be effected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages,including but not limited to actual,consequential,and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the FY2021 Community Based Programs Agreement Page 5 of 35 Between CFW&Camp Fire First Texas Agreement. 6. Equipment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. Contractor shall maintain all equipment used in the administration and execution of the Program. Contractor shall maintain, replace, or repair any item of equipment used in support of the Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Grants and Program Management Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours, at the expense of the City or Contractor, with such audit to be performed by an auditor selected by the City or the Board.All records shall be retained for three(3)years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as soon as reasonably practical. Contractor shall have fifteen(15)days to provide City with a written explanation and any supporting documentation regarding practice or expenditure. If Contractor fails to resolve or cure the questioned practice or expenditure to the City's satisfaction within the fifteen(15)day period,City reserves the right to withhold further Program Funds under this and/or future agreement(s)with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or FY2021 Community Based Programs Agreement Page 6 of 35 Between CFW&Camp Fire First Texas misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include,but are not limited to: providing final Project Plan Status Report and Quarterly Outcomes Report, making final payments, and disposing of the Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and work to be performed by Contractor under this Agreement and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD) funding. This information will include, but may not be limited to, the zip-codes of participating individuals of the program(s)receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. 7.7 If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. 7.8 If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent,or servant or employee of City. Contractor shall have exclusive control of,and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members,agents,servants,employees,subcontractors,program participants,licensees,or invitees. The doctrine of respondent superior shall not apply as between City and Contractor, its officers, members,agents,servants,employees,subcontractors,program participants,licensees,or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor.No federal,state,or local income tax,nor any payroll tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect FY2021 Community Based Programs Agreement Page 7 of 35 Between CFW&Camp Fire First Texas to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors,program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS,AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANYAND ALL CLAIMS,LAWSUITS,ACTIONS, COSTS,AND EXPENSES OFANYKIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAYRELATE TO,ARISE OUT OF, OR BE OCCASIONED BY(I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR,ITS OFFICERS,AGENTS,ASSOCIATES,EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THISAGREEMENT;EXCEPT THAT THE INDEMNITYPROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY,RESPONSIBILITY,IF ANY,SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS.NOTHING HEREIN SHALL BE CONSTR UED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF FY2021 Community Based Programs Agreement Page 8 of 35 Between CFW&Camp Fire First Texas TEXAS. Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. This section shall survive the expiration or termination of this Agreement. 10. Non-Assignment No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee,member, or program participant of Contractor shall have a financial interest, direct or indirect,in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers,members,agents, employees, subcontractors, or program participants to engage in such discrimination. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE FY2021 Community Based Programs Agreement Page 9 of 35 Between CFW&Camp Fire First Texas STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101),IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. This section shall survive the expiration or termination of this Agreement. 13. Compliance 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers It is understood that by execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunity If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property; Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 16. Insurance Requirement 16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: (a) Commercial General Liability(CGL): Contractor is self-insured in keeping with the terms FY2021 Community Based Programs Agreement Page 10 of 35 Between CFW&Camp Fire First Texas of the Texas Tort Claims Act. Contractor will furnish a Certificate of Self-Insurance in lieu of the required general liability insurance certificate. (b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and$100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. 16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. Ten(10)days'notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, FY2021 Community Based Programs Agreement Page 11 of 35 Between CFW&Camp Fire First Texas paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement,venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations,maintenance or administration of any sectarian or religious facility or activity,nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)tax-exempt status during the term of this Agreement. FY2021 Community Based Programs Agreement Page 12 of 35 Between CFW&Camp Fire First Texas 17.12 Contractor is required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be in compliance with Texas Department to Family and Protective Services standard, the Texas Administrative Code and all other applicable law. Contractors will be responsible for conducting criminal background screening and for maintain appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 18. Notice Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand- delivery or via U.S. Postal Service certified mail,postage prepaid,to the address of the other party shown below: CITY: Jesus Chapa, Assistant City Manager City Manager's Office City of Fort Worth 200 Texas Street Fort Worth, TX 76102 Copies To: Contract Compliance Specialist Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 200 Texas Street Fort Worth, TX 76102 CONTRACTOR: Ann Sheets, Chief Executive Officer Camp Fire First Texas 2700 Meacham Blvd Fort Worth, TX, 76137 19. Counterparts: Electronically Transmitted Signature This Agreement, as well as any associated documents to this Agreement, including RFR's and Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. FY2021 Community Based Programs Agreement Page 13 of 35 Between CFW&Camp Fire First Texas 20. Immigration Nationality Act Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice to Contractor,shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE FOLLOWS] FY2021 Community Based Programs Agreement Page 14 of 35 Between CFW&Camp Fire First Texas IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas, to be effective this day of 120 APPROVED AND AGREED FOR CITY APPROVED AND AGREED FOR CAMP OF FORT WORTH FIRE FIRST TEXAS Jesus J.Ch�p 29,202016:02 CDT) L"�� Jesus J. Chapa Ann Sheets Assistant City Manager Chief Executive Officer Date: Sep 29, 2020 Date: Sep 29, 2020 APPROVAL RECOMMENDED APPROVED AS TO FORM AND E61M,� LEGALITY FOR CAMP FIRE FIRST Edwin Kraus(Sep 29,202015:20 CDT) TEXAS Edwin Kraus Chief of Police Sep 29, 2020 Attorney for Camp Fire First Texas Date: 4d�ovnnu Date: of.... � APPROVED AS TO FORM AND LEGALITY FOR CITY OF FORT ATTEST WORTH �r,eanald P. GanzalosP. Gonzales a�an�rEz 000.- for Ronald P.Gonzales(Oct1,202010:12 CDT) nnaa44�' Mary J. Kayser Taylor Paris City Secretary Assistant City Attorney Oct 1,2020 Date: Sep 29, 2020 Date: M&C No. NOT REQUIRED 1295 CERTIFICATION: 2020-667153 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. A'"&i 7lf*. Keith Morris Contract Compliance Manager Date: Sep 29,2020 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FY2021 Community Based Programs Agreement Page 15 of 35 Between CFW&Camp Fire First Texas FY2021 CRIME CONTROL AND PREVENTION DISTRICT PROPOSAL COVER SHEET CONTRACTOR: Camp Fire First Texas AMOUNT REQUESTED: $45,943.23 PROGRAMIPROJECT TITLE: Teens in Action DIRECTOR: Ann Sheets,President/CEO PHONE NUMBER: (817)831-2111,ext. 103 PHYSICAL ADDRESS: 2700 Meacham Blvd.,Fort Worth,TX 76137 CONTACT PERSON: Cathy Halliday EMAIL ADDRESS: cathy@campfirefw.org PHONE NUMBER: (817)831-2111 FAX NUMBER: (817)831-5070 PROGRAM PURPOSE STATEMENT: GEOGRAPHICAL AREA/COUNCIL DISTRICT SERVED: Please mark all that apply Q Specific Zip Code(s)—Specify below: Q City Wide(ALL) ©Council District 3 Q Council District 4 76116, 76119,76134, 76106, 76164 x Council District 2 @ Council District 6 0 Council District 7 x Council District 5 0 Council District 8 0 Council District 9 CONTRACTOR STATUS: ❑ Registered Private Nonprofit(5010) X Registered Public Nonprofit COOPERATIVE AGREEMENT USE(SECTION 27) X Yes ❑ No MARK THE APPLICABLE CCPD GOAL(S)—see"Definitions of Underlined Terms"before making a selection ❑ Reduce violent crime through crime prevention programs ❑ Reduce gang-related activities through crime prevention programs ❑ Increase safety in neighborhoods(see"Direct Neighborhood Project") ❑ Decrease crime in neighborhoods(see"Direct Neighborhood Project") ❑ Increase the jsqfLe1y of youth through crime prevention programs or intervention programs X Reduce juvenile crime through crime prevention programs or intervention programs. MARK(IF APPLICABLE) THE CCPD SPECIAL EMPHASIS X Program incorporates literacy instruction/skills for children ages 0-9. MARK THE PRIMARY TARGET POPULATION(S) ❑ Previously Adjudicated ❑ Never Adjudicated ❑ Children of Adjudicated ❑ Adults X Children ❑ Parents CERTIFICATION: I certify that the information contained in this contract fairly represents the above-named Contractor's operating plans and budget. I acknowledge that I have read and understand the requirements and will comply with all applicable rules and regulations relating to the contract process. I certify that I am authorized to sign this form and to enter into and execute a contract with the City of Fort Worth to provide the services authorized. NAME: {{�� Ann Sheets TITLE: President/CEO 1�SIGNATURE: '�� DATE: Sep 29,2020 FY2021 Community Based Programs Agreement Page 16 of 35 Between CFW&Camp Fire First Texas Exhibit A Vl w y Cd N a, toN A; O rA y .�'. 1181 p W 4 O C o y O O N Pti p a y U 00 y U 0 y N v 0 N O O rn O E� N as b � � y - u U y ° U F-� a 0 Cd 0 W O W O q O - as as O - '� 6� O /•� O /•� O a O y a 0Cd° _ �s Ln � Ln O > a > a W 64 Cd -d .O Cd 0 to 10 FMI y •U Cd 48 O O rn O 'd 48 O Cd ^d O Cd .V O bA O O Qy .V O pQ O O Up, 0 o 0 o a� �n Mas aD a � o y fii � 'd �'k � M �'k *k ,� *k N Cd F +4 y as O O y O O U Y ti 00 V b .� api " 00 OImias aJ O N O Al u as sue, q O U O � Q y 'd r� � 0 O �jU n••� yi p r�� •r � _ O Oi"i � O i••� Qy � .S,iy �� O p-I ¢i i-i N y Q' •� cn � � 0 o o a Wb Ln a� cn a� p a1 P-4 P-4 U O P� c°� ri rn Y EXHIBIT A: PROGRAM NARRATIVE PROGRAM ABSTRACT Teens in Action is a Developmental Crime Prevention program, using small group programs, evidence based curriculum, and mentoring to address the major issues that cause juvenile crime: truancy, poor school achievement, lack of job skills, unhealthy habits including drug and alcohol abuse, gang activity, physical and sexual abuse, poor anger management, low self-esteem and violence. Camp Fire proposes to expand the program to three additional schools and to serve 45 additional middle school students. PROBLEM AND CAUSES 1) Programs must address at least one of the following CCPD problem area(s)from the Goal selected on the cover sheet:violent crime,gang-related activities,lafty of residents and/or youth, crime in Fort Worth neighborhoods, or juvenile crime. Agencies should consult the specific definitions included in this packet. Please justify your selection on the cover sheet by a. Identifying and describing the problem area(s) relevant to your program. Teens in Action addresses youth crime in at-risk neighborhoods. Participants often demonstrate risk factors associated with juvenile delinquency,including:poor expressive language, lack of self-control, impulsiveness, aggressive temperament, poor social skills, low self-esteem, friends who engage in problem behaviors such as gang-related activities, low school attendance, parents with low academic attainment, parents who were teen parents, high parental conflict, a family history of problem behaviors, low grade point average, and a history of mistreatment. b. Identifying if your contract is for a crime prevention program, intervention program, or a direct neighborhood proiect. Teens in Action is a Developmental Crime Prevention program that addresses developmental risk factors that influence the likelihood of offense by an individual age 10— 17. c. Please describe in detail the causes of those problem area(s) and cite sources. Non-completion of high school is an indicator of increased likelihood for delinquent behavior, criminal activity, and future incarceration. A study by the Alliance for Excellent Education shows that for every 40 students who complete high school, over half a million dollars is added to the Tarrant County economy each year. On the other hand, the community spends $200,000 to $300,000 per student who drops out for costs associated with law enforcement interaction, incarceration, and welfare. According to the Bill and Melinda Gates Foundation, the clearest early indicator of future dropouts is persistent absenteeism. Other indicators include low grades, behavior problems, lack FY2021 Community Based Programs Agreement Page 18 of 35 Between CFW&Camp Fire First Texas Exhibit A of school involvement, and grade retention. Camp Fire's Teens in Actin program currently serves Diamond Hill Jarvis and North Side High Schools, Meacham and Kirkpatrick Middle Schools. According to the Texas Tribune data on Texas public schools, during the 2018 - 19 school year 84.7% of students at Diamond Hill Jarvis, 79.3% of students at North Side High School, 88% at Meacham Middle School, and 91.9% at Kirkpatrick Middle Schools were considered at-risk for dropping out. These rates are far above the statewide average drop out risk of 50.1%. Teens in Action proactively addresses these indicators. Camp Fire proposes to add Jacquet(formerly Dunbar)Middle School,IDEA Rise and IDEA Edgecliff to the existing program. 80.5% of students at Jacquet Middle School (formerly Dunbar Middle School)are at risk of dropping out. IDEA Rise opened for the 2019-school year and will be adding the 7th grade in the 2020-21 school year. IDEA Edgecliff will open for the 2020-21 school year up to the 6th grade. IDEA Schools goal is that 100% of their students attend college. The FBI's National Incident-Based Reporting System (NIBRS) shows that violent crimes by juveniles peak in the afternoon between 3 p.m. and 4 p.m.,the hour at the end of the school day. The analysis suggests that the potential for reducing a community's juvenile violent crime rate is greater for efforts to reduce juvenile crime after school than for juvenile curfews. Teens in Action serves youth after the school day, during the lunch hour on some campuses and during the day throughout the summer break. Jacquet, IDEA Rise and IDEA Edgecliff will be served from dismissal at 4:30—6:00pm, in a weekly club program. PROGRAM ACTIVITIES AND OUTCOMES 2) Describe the direct target population the program/project will directly benefit. How many people? What definable population group (i.e. age, ethnicity, etc.)? What neighborhood(s)? Camp Fire proposes to expand the program with to serve 45 additional 6th— 8th graders at three additional schools: IDEA Rise (76116) 6th and 7th graders, IDEA Edgecliff (76134) 6th graders, and Jacquet (formerly Dunbar) Middle School (76119) 6th, 7th and 8th graders with a weekly club program. According to SchoolDigger.com, Jacquet Middle School's student population is 69.8% African American and 27.9% Hispanic. Data for IDEA Schools is not yet available, although we know that for the grades Camp Fire served(PreK—5)at IDEA Rise during the 2018-19 after school program, 33%were Hispanic and 40% were African American, 58%were female. 3) Describe how your program/project addresses the causes of the problem area(s) and achieves the goals of CCPD. Cite relevant sources for evidence-based,evidence informed, or promising practice. The curricula implemented in the program is based on the theory of social emotional FY2021 Community Based Programs Agreement Page 19 of 35 Between CFW&Camp Fire First Texas Exhibit A development and learning, which focuses on the importance of creating conditions that lead youth to develop strong bonds to family, school and community. The model suggests that providing youth with opportunities for involvement with peers and adults, ensuring they have the skills to participate effectively, and recognizing and rewarding them for this involvement encourages those bonds. (Building Academic Success on Social and Emotional Learning: What Does the Research Say? ©2004 by Teachers College, Columbia University.) The curricula are research and evidence based and include: • Reconnecting Youth is an award-winning,research-based prevention program for reaching high-risk youth who are at risk for dropping out of school. To meet these goals, the Reconnecting Youth prevention model integrates four key elements into the sessions. The leader and peer group support students to enhance feelings of acceptance and belonging. Life skills training to enhance protective factors and promote greater resiliency.Monitoring program goals to help students establish and maintain personal control. Social activities and school bonding to foster healthy choices in friends and activities. • Step-It-Up-2-Thrive is a theory of change with four stages. The first stage is identification of youths' sparks, followed by development of a growth mindset. The third stage encourages youth self-reflection about indicators of thriving and risk factors in the way.The fourth stage builds youths' goal management skills, or GPS (Goal selection, Pursuit of strategies, and Shifting gears in the face of challenge). The Step-It-Up-2-Thrive process motivates youth to achieve personal development goals. • The InterACTION curriculum recognizes that young adolescents are not simply older elementary school students nor younger high school students, but that there are dramatic changes that occur during this time of life requiring a radically different and unique approach to education. The biological event of puberty fundamentally disrupts the relatively smooth development of the elementary school years and has a profound impact upon the cognitive, social, and emotional lives of young teens. In line with this important insight,the need for special instructional and curriculum is needed in education for kids in early adolescence. Among these is a need for a mentor relationship between teacher and student and the creation of small communities of learners. a. Truancy, poor school achievement: The Teens in Action program works to reduce violent crime and gang activity in the program service area by connecting students to their school, effectively reducing truancy rates and increasing school completion. Teens in Action youth represent a diverse cross-section of the student population in their schools in terms of skills and interests: science, robotics and math, authors, musicians, athletes, cheerleaders, honor society—all come together to learn about each other and create goals. Their "group"becomes a "community" and that connection, known as peer mentoring, creates strong bonds, a FY2021 Community Based Programs Agreement Page 20 of 35 Between CFW&Camp Fire First Texas Exhibit A protective factor for truancy,poor school achievement and peer pressure. b. Lack of job skills. The program extends into the summer so that students remain connected to their communities, schools and families. Teens in Action youth plan and coordinate service- learning projects, often alongside community leaders. Service learning projects are youth- driven with the support of trained adults. Students determine the needs in their community and plan and develop service-learning projects to address those needs. Through these projects and aligned field studies, Teens in Action participants not only contribute to their local community, but also further develop personal skills and learn about career preparation. Intentional planning and presenting of projects develops talents and abilities that are necessary when entering the workforce. Staff provide guidance, motivation, and resources to prepare students for college and career. c. Unhealthy habits. Camp Fire mentors lead the teens in deep introspection into risk factors for unhealthy behaviors such as vaping, drug and alcohol abuse, including what a youth can and cannot control in their environment, and making informed choices. Staff then works individually with students, mentoring them on specific needs. Speakers from organizations such as the Resource and Recovery Council and MADD are frequent guest speakers at Teens in Action group meetings. PBS The Power of Choice—Drugs and Alcohol, Parts 1 and 2, and A&E Home Video—Intervention Episode 16 are also shown and discussed in group meetings. d. Gan activity.ctivity. The Violence Prevention Institute lists "identity" and "fellowship" as two reasons for gang involvement. Prevention factors include ensuring that youth feel they have choices,positive activities to prevent boredom,pride in their accomplishments,feelings of self- value and a sense of purpose. Camp Fire's Step-it-Up-to-Thrive curriculum implemented during small group meetings addresses each of these factors. e. Physical and sexual abuse. There are no behavioral indicators or behavioral symptom patterns that clearly signal the presence of sexual abuse (Childhood and Trauma, ©Vandenhoeck & Ruprecht, Werner Hilweg/Elizabeth Ullman (Hg): Kindheit and Trauma, G6ttingen, 1997, 1999). As many as 40% may have no behavioral indicators. However, there is a common set of behaviors in sexually abused children identified as "post-traumatic" symptoms which Camp Fire mentors are trained to recognize: These include high levels of fearfulness and anxiety, nightmares, and phobias, particularly about certain places or certain people. Other common symptoms include depression, aggressiveness, running away, school problems of sudden onset, drug abuse and suicidal behavior. Boys may be somewhat more likely to act out and be aggressive and girls somewhat more likely to be depressed and withdrawn, but the similarities are more striking than the differences. When families of Teens in Action youth face these issues, mentors work with the families to identify strategies and social service organizations that can help them. This adds to the stability of the household and supports the learning environment for the student. FY2021 Community Based Programs Agreement Page 21 of 35 Between CFW&Camp Fire First Texas Exhibit A f. Poor anger management, and violence. The program increases the safety of youth and works to reduce juvenile crime through weekly group sessions using INTERAction lesson plans, a curriculum with a focus on goal setting and conflict resolution. Teens are presented with a scenario, the group then creates strategies for preventing conflict, identifies and practices strategies for managing conflict, comes to understand that conflict can occur, identify simple ways to manage it, understand that conflict is not always avoidable or manageable and what to do when that happens. g. Low self-esteem. Reconnecting Youth: A Peer Group Approach to Building Life Skills is an intervention program included in the Teens in Action small group meetings that teaches skills to build resiliency against risk factors and control early signs of substance abuse and emotional distress. Teens in Action incorporates several social support mechanisms for participating youth: social and school bonding activities to improve teens' relationships and increase their repertoire of safe, healthy activities, suicide prevention approaches, and parent involvement,including active parental consent for their teen's participation and ongoing support of their teen's goals. This program is included in the National Registry of Evidence-Based Programs and Practices as a "program with evidence of effectiveness" and recommended by the Suicide Prevention Resource Center. 4) Describe your measurable program activities and how they address the causes you described in Question#1. Please include a description of measures and how your program will meet these goals. Program Goal 1: Youth identify strengths and motivations through Step-it-up-to-Thrive curriculum lesson plans. Activities to achieve Goal 1: a) Small group sessions include lesson plans from Step-it-up-to-Thrive for identifying sparks. Sparks are interests, skills, commitments or qualities that give lives purpose and meaning. b) Youth are mentored by adult spark champions. Spark Champions are adults who help young people develop their sparks. Spark Champions are the key to true thriving: Research shows the big benefits of identifying sparks only kick in when paired with adult support. Outcomes: Youth learn realistic self-reflection skills and how to apply their strengths to challenges and opportunities, so that they can overcome challenges and reach their full potential. Program Goal 2: Youth communicate effectively and appropriately. Activities to achieve Goal 2: Lesson plans from the InterACTION curriculum are facilitated in small group meetings by trained adult mentors, focusing on effective communication and making a distinction in their style of communication based on the situation and participants. Students practice role-play in build skills of resilience and FY2021 Community Based Programs Agreement Page 22 of 35 Between CFW&Camp Fire First Texas Exhibit A protective factors for peer pressure. Outcomes: Youth and mentors develop a common language for framing concepts about thriving. Youth gain confidence in expressing themselves and develop skills in conflict resolution and resisting peer pressure. Program Goal 3: Youth learn self-motivation and build new skills for lifetime success and demonstrate the "6 C's" of Thriving: - Competence - Character - Connection - Caring - Confidence - Contribution Activities: Service-learning projects that are youth-driven, with the support of trained adults. Students determine the needs in their community and plan and develop service-learning projects to address those needs. a)The Step-it-up-to-Thrive curriculum is implemented in small group meetings. Adult mentors support youth to: • Identify and grow their inner passions or Sparks; • Understand and apply a Growth Mindset; • Reflection Indicators of Thriving and Risk Factors; • Visualize personal growth that builds upon their sparks, strengths and resources; • Develop goal management skills to build indicators of thriving: GPS) Goal selection, Pursuit of strategies and Shifting gears in the face of blocked goals; b) Youth operate a book club at the Northside Library and Diamond Hill Station, select a book to read to younger children and choose a related art activity or game. The book club takes place monthly during the school year and weekly during the summer. Other sample activities include: • Assisting at Special Olympics • Assisting with STEM projects for younger children at the Fort Worth Museum of Science and History • Volunteering at community events,including participating with a float in the Parade of Lights and assisting with the fall festival at Diamond Hill Station after school program • Volunteering with the Cowboy Santa's toys for children program • Stocking and organizing food at the Tarrant Area Food Bank • Volunteering at nursing homes to play bingo or read to residents Outcomes: Youth develop a vision for their future. They are motivated to learn skills that are indicators of thriving. Youth gain a holistic perspective of personal development, balanced with a deep view of specific indicators of thriving: FY2021 Community Based Programs Agreement Page 23 of 35 Between CFW&Camp Fire First Texas • Self-reflection—Youth learn realistic self-reflection skills and how to apply their strengths to challenges and opportunities. • A Language to Communicate—Youth and mentors develop a common language for framing concepts about thriving. • A Balanced View of Development—Youth gain a holistic perspective of personal development,balanced with a deep view of specific indicators of thriving. Program Goal 4: Youth plan for college and career choices. Activities: a)Through small group lesson plans,youth identify their"sparks"that lead them to a career choice. b) Adult mentors assist students in applying for college and utilize community resources such as GO Centers and the Fort Worth Library to help with applications and financial assistance. c) Students engage with local community stakeholders, such as City Councilman Carlos Flores speaking about his life and career pathway. d)Students attend campus tours at community colleges,universities and vocational schools. e) Youth attend a one-night, two-day outdoor education experience at Camp El Tesoro, where they learn from speakers about career opportunities in environmental conservation. Outcomes: Youth recognize opportunities for growth and life-long success. Youth demonstrate a growth mindset. Program Goal 5: Teens in Action students' academic performance improves and all participants advance to the next grade level. Activities: a) Adult mentors track students' grades and attendance records. If a negative behavior pattern is detected, the mentor works with the student to develop an improvement plan, including extra resources, if needed. b) Staff conduct home visits with parents to share information about the program and to communicate about student progress. Outcome: All Teens in Action students successfully advance to the next grade level. 5) Describe your measurable program outcomes and how they affect the problem area(s) described in Question#1. Please include a description of your evaluation methods. Camp Fire measures performance of program direct services through the Program Quality Assessment tool (PQA). The tool is a mainstream resource in local youth-serving organizations, created by the David P. Weikart Center for Youth Program Quality. The PQA evaluates youth FY2021 Community Based Programs Agreement Page 24 of 35 Between CFW&Camp Fire First Texas Exhibit A experience along with staff practices. The tool assesses quality at point-of-service in the following four domains: • Engagement— how much the programming allows for youth choice, voice, planning, and reflection • Interactions—the quality of interactions among staff and youth and youth to peers, and the extent to which these interactions promote a sense of belonging, collaboration, and leadership development • Supportive Environment — how actively engaged the youth are, how much the programming allows for skill-building, and how youth workers re-frame conflict and encourage youth • Safety—the level of emotional safety, the overall health of program environment, and safety measures. Additionally, pre- and post- Youth Surveys twice a year measure Indicators of Thriving and Methods to Succeed on a score of I - 4. Indicators of Thriving: - Social Skills - Life Skills - Conflict Resolution -Purpose - Confidence -Nature Methods to Succeed: - Growth Mindset - Spark Champions -Discovering Your Spark - Goal Setting/Shifting Gears -Reflection FY2021 Community Based Programs Agreement Page 25 of 35 Between CFW&Camp Fire First Texas Exhibit A Comparison data for program participants is used to monitor program success including percentage of students showing improvements in school attendance, academic performance, skills gained, improved attitudes and behaviors. Youth Outcome Surveys for the summer of 2019 show that youth in the Teens in Action program scored higher in all indicators of Thriving and Methods to Succeed scales compared to Camp Fire national program averages. Outcomes are described with the Program Goals and Activities in Question 4 above. 6) Describe how your program addresses the CCPD special emphasis priority: literacy instruction/skills specifically for children ages 0-9? Camp Fire is a member of the Summer Scholars Collaborative, a summer reading program aligned with Read Fort Worth to incorporate a reading and writing component in summer programming. Teen's in Action's literacy component is"Voice and Choice", a book club program. Each month during the school year and each week during the summer, Teens in Action youth choose a book to read to younger children (ages 4— 11) at Northside Public Library and Diamond Hill Station. The program is named "Voice and Choice", recognizing the choice the students make in selecting the book and activities and their voice in reading to the younger children. The reading is followed by the younger children completing an art project related to the book's subject designed by the teens, and a playing a game reflecting the book's theme. In addition to literacy skill building, "Voice and Choice" enhances an additional component to Teens in Action peer mentoring. In a study conducted by Ohio State University in 2013, two groups of children were taught the same lessons from"Just for Kids!"a program developed by the University of California, San Francisco. For one hour each week, teen mentors met one-on-one with younger children; the other group was taught in a classroom by school employees, such as librarians. At the study's conclusion, only the teen-mentored group showed increased knowledge and plans to change their behavior. 7) Describe what makes your program unique. Include descriptions of how it compares with similar programming offered in the area. If applicable, describe how your program/project integrates City of Fort Worth programming or personnel, improves existing City of Fort Worth projects/programming, or is directly involved with City of Fort Worth efforts to achieve Annual Report Strategic Goals. Girls, Inc. provides many different programs that if combined, would be similar to the goals of Teens in Action. Only one of the Girls, Inc. programs is sustained over the long-term, and they serve only females. All Camp Fire programs are coeducational. The Teens in Action program is unique from other youth programs in the community by the investment of mentoring time with each individual youth, and the depth of program experiences. Other local programs may offer a one-time event or encounter with youth. Camp Fire mentors spend 850 hours each year in small group and individual mentoring sessions, implementation of nationally recognized curriculum, aligned field studies and service learning projects with each student and their families. On average, each participant is involved in the program for over 350 hours each year. An additional distinguishing component of the program is that the InterACTION curriculum, is focused on improving communication skills. The curriculum guides the youth through skills and behaviors that are often difficult to master, such as learning to communicate successfully,collaborate, and think critically. The curriculum also helps the students develop "self' skills,like self-monitoring and self-advocacy,to work through conflict more successfully and provide skills to strengthen relationships with their friends, parents, teachers, and others in their FY2021 Community Based Programs Agreement Page 26 of 35 Between CFW&Camp Fire First Texas Exhibit A communities. Camp Fire's Teens in Action program addresses objective number 5 of the objectives and outcomes identified in the Plan Needs Assessment in the City of Fort Worth's Consolidated Plan 2018-2022: "Prepare children and youth, and their families, for success through literacy, training, mentorship and related programs." Camp Fire has a Memorandum of Understanding with the Northside Library for Teens in Action to meet there on Fridays during the school year and Mondays and Tuesdays during the summer. The teens have found this location welcoming and it fits well with their book club program. 8) Describe if this is a new or existing program, including: a. how long it has been in operation Camp Fire's Teens in Action program (formerly Step Up) is a continuing program, serving the north Fort Worth community since 2005. b. how it is currently financially sustained Teens in Action is currently funded by Tarrant County Youth Development, Paul E. Andrews, Jr. Foundation,Bernau Family Foundation,Camp Fire National/New York Life,Union Pacific Foundation,and Camp Fire First Texas council support. c. If this is an expansion of an existing program CCPD funding will allow Camp Fire to expand the Teens in Action program to three additional schools, IDEA Rise (76116), IDEA Edgecliff(76134) and Jacquet Middle School (formerly Dunbar) in Stop Six (76119) as a weekly club program. We expect to serve 45 additional students in addition to the 120 we currently serve at two high schools and two middle schools in North Fort Worth, for a total of 165 during 2020-21. d. Why CCPD Funds are necessary at this time Adding the three new program sites will require hiring and training an additional program specialist/mentor. Current program staffing does not have the capacity to add more sites and students. Without CCPD funding,Camp Fire will not have the staff capacity to expand the program to three additional middle schools in at-risk neighborhoods at IDEA Rise, IDEA Edgecliff and Jacquet Middle School. It is difficult to find funding to support a program focused on juvenile crime prevention in at-risk neighborhoods of Fort Worth. Large foundations and most other funding sources target larger areas--regional, state and nation-wide. ORGANIZATION 9) Briefly describe your organization. Include how long your organization has served the community and the nature of your services. Camp Fire's value proposition is to help young people thrive in a diverse and changing world by connecting them with well-trained adults who champion their full potential, so they can grow, contribute, and thrive now and in the future. Camp Fire First Texas has more than a century-long history of delivering high quality programs to help children and youth develop to their full potential through coeducational programs including: • Professional development for early childhood educators, FY2021 Community Based Programs Agreement Page 27 of 35 Between CFW&Camp Fire First Texas Exhibit A • Early childhood literacy and school readiness, • Outdoor education and camping, • Teen service and leadership, • Out-of-school programs, and • The first early education apprenticeship program in the state of Texas. 10) Describe how the proposed program fits the mission of your organization. Camp Fire's mission is to prepare children and youth to succeed and thrive. The purpose of Teens in Action is to increase the safety of youth and reduce juvenile crime so that they can succeed, thrive and reach their full potential as community builders and leaders. 11) Describe the geographic area your organization and project will serve (i.e. city wide, council district(s), zip code, neighborhood, census tracts, etc.). Camp Fire First Texas service area includes Tarrant, Denton, Parker, Johnson, Hood and Wise Counties. Teens in Action currently serves zip codes 76106 and 76164, represented by Councilman Carlos Flores. CCPD funding would allow us to expand the program to 76116 (Councilman Bryan Byrd), 76134 (Councilman Jungus Jordan) and 76119 (Councilwoman Gyna Bivens). SUSTAINABILITY 12) Describe and list what other funds have been secured or applied for on behalf of this program. If this is new programming, include a description of what must happen to implement your program to complete your project by September 30, 2021. Paul E. Andrews, Jr. Foundation- $25,000 Bernau Family Foundation - $5,000 Camp Fire National/New York Life - $15,000 Tarrant County CYD - $42,164.46 Union Pacific Foundation - $5,000 Camp Fire First Texas Council Support - $4,375.59 CCPD funding for this project would leverage $12,500 in middle school expansion funding from Camp Fire National/New York Life,piloting the Project Wayfmder curriculum for middle school Teens in Action funded by Camp Fire National as an in-kind contribution, as well as the City's investments in the Stop Six and LVTRise neighborhood improvement programs. 13)Describe your plans to sustain this program beyond the CCPD funding period. Tarrant County CYD is currently considering expanding the zip codes served by its funding to include 76119, but does not anticipate that funding to be available until FY2021. If CCPD funding is not provided, Camp Fire will continue to operate the Teens in Action program in zip codes 76106 and 76164 with CYD funding,foundation and Council support. 14)Has your Contractor obtained funding through the Crime Control and Prevention District previously? ® Yes ❑ No If so,please fill out the form on page 20.Include any awards received in the previous three cycles(FYI 8,FY19,FY20). Camp Fire has not received funding since FYI 6. FY2021 Community Based Programs Agreement Page 28 of 35 Between CFW&Camp Fire First Texas Exhibit A Crime Control and Prevention District Community Based Programs Exhibit B:Budget Narrative-Camp Fire First Texas DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL MEASURE REVENUE Foundation Funding-Paul E.Andrews Jr.Foundation($25,000),Bemau Family Foundation($5,000),Union Pacific Foundation($5,000) 1.00 FUNDING $35,000.00 $35,000.00 Camp Fire National/New York Life(Teens in Action)expansion funding 1.00 FUNDING $15,000.00 $15,000.00 Tarrant County CYD Estimated for FY2021 1.00 CYD $42,164.00 $42,164.00 A.SALARY Program Specialist#1-This expense is to cover a Program Specialist at Kirkpatrick and Meacham Middle Schools.The Program Specialist will be paid a rate of$17.50/hour for 35 hours/week for 52 weeks.Estimated billable hours: 5 hours/week x 31.5 weeks for training, 157.50 HOURS $17.50 $2,756.25 mentoring and curriclum instruction for new employee.This position supports activities under Outcome Objective 1.1. Program Specialist#2-This expense is to cover a Program Specialist for IDEA Rise, Edgecliff,Jacquet Middle School.The Program Specialist will be paid a rate of$16.50/hour 945.00 HOURS $16.50 $15,592.50 for 30 hours/week for 31.5 weeks.Estimated billable hours to CCPD award=945 hours.This position supports activities under Outcome Objective 1.1. VP Youth Development-This expense will cover the partial salary of the VP of Youth Development.The VP will allocate approximately 426 hours billable to the CCPD program to provide planning,budgeting,grants management and reporting,employee management and 426.00 HOURS $38.29 $16,311.54 BR,payroll,problem resolution,community relations.This position supports.This position supports activities under Outcome Objective 1.1. B.FRINGE FICA,SUTA,Worker's Comp-This expense will cover the FICA,SUTA,and Worker's Comp for Program Specialists and VP of Development.The amount to be covered is 10.45% PERCENTAGE $34,660.29 $3,619.00 approximately 10.45%of the total salary. Retirement(Program Specialist)-This expense will cover Retirement for Program 3.00% PERCENTAGE $18,348.75 $550.46 Specialists,a total of approximately 3%of their total salary. Retirement(VP Youth Development)-This expense will cover Retirement for the VP of 7.00% PERCENTAGE $16,311.54 $1,141.81 Youth Development,a total of 7%of the partial salary covered. Health Insurance(VP Youth Development)-This expense will cover Health Insurance for the VP Youth Development Position,based on approxixmately 425.25 hours of VP time x 425.25 HOURS $3.24 $1,380.24 $3.24/hour for employer share of health insurance. C.TRAVEL $0.00 D.EQUIPMENT $0.00 E.SUPPLIES $0.00 F.CONSULTING/CONTRACTING $0.00 G.SUB-GRANTS $0.00 H.00CUPANCY $0.00 INDIRECT Indirect Expenses-Will include administrative costs associated with managing this award. 9.99% PERCENTAGE $45,943.23 $4,591.43 FY2021 Community Based Programs Agreement Page 29 of 35 Between CFW&Camp Fire First Texas Exhibit B FORT WORTH. Exhibit C Request for Reimbursement(RFR) FY 2021 CRIME CONTROL AND PRF:VF.NTION DISTRICT BY Email: Submit To: Submitting Agency: Camp Fire First Texas cpd_grants@fortworthtexas.gov Contact Name: Cathy Halliday Phone Number: (817)831-2111 Mail. Email: cathy(&campfireFW.org Bob Bolen Public Safety Complex Attn:Grants Manager Remit Address: 2700 Meacham Blvd.Fort Worth TX 76137 Financial Management Division Invoice Number: 505 West Felix St. Month of Request: Fort Worth,TX 76115 DIRECT COSTS(90%Minimum) A B C D E Total of Previous (B+C) (A-D) Budget Category Budget Amount Reimbursements This Month's Total Requested Remaining Balance Requested Request To-Date Available A Personnel $ 34,660.29 $ $ 34,660.29 B Fringe Benefits $ 6,691.51 $ $ 6,691.51 C Travel&Training $ $ D Equipment - E Supplies $ $ F Contracts/Consultants $ $ G Sub-Awards $ $ H Occupancy $ $ Total Direct Costs $ 41 51.80 $ $ $ $ 41 51.80 INDIRECT COSTS(10%Maximum) A B C D E Total of Previous This Month's (B+C) (A-D) Budget Category Budget Amount Reimbursements Total Requested Remaining Balance Requested Request To-Date Available Total InDirect Costs $ 4,591.43 $ $ $ 4 591.43 Supporting documents required with monthly requests. Summary: See Requestfor Reimbursement Instructions for reference Total Budget: $ 45,943.23 Previous Requests: $ This Request: $ Total Requested To-Date $ Remaining Funds $ 45,943.23 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order# Fund Dept ID Account RFR Approved For Payment Grant Staff Signature Date Finance Received Stamp Placed Below FY2021 Community Based Programs Agreement Page 30 of 35 Between CFW&Camp Fire First Texas Exhibit C _ M Cd y p O � � z � M z z z Ao Cd o HF b Q H � � H V �o v� O o O u � o U � Y � y Cd Pti A CL4 U U U OT�i •� � O O '^� P, o U CL4 vU 'd ti bOA 00 O V CA u r A V 0 ran ri �l ri M O N ~ z O M a U U U U U y �U+ O 'd O U U U Q �a ~ v� O U � O O � }� a cas � U a'"i rn bip ts w Exhibit E Crime Control and Prevention District Community Based Programs Quarterly Outcomes Report Date: Agency Name: Camp Fire First Texas Program/Project Title: Teens in Action Fiscal Period: Reporting Period: Contact Name: Cathy Halliday Email: cathy@campfirefw.org 1. Report outcome measure data and respond to the questions below to provide more detailed commentary on the implementation of the project.Complete the following questions in a brief 2-3 page narrative format. Outcome This Measure# Description Quarter Cumulative Goal 50%of unduplicated project participants will increase 1.1 their Camp Fire first Texas Indicators of Thriving as 50% demonstrated by annual survey. 2. Describe major accomplishments achieved in implementing the project.Highlight specific aspects of the project contributing to its success. 3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing the project and how they were addressed or resolved. 4. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: FY2021 Community Based Programs Agreement Page 33 of 35 Between CFW&Camp Fire First Texas Exhibit F: Crime Control and Prevention District REQUEST FOR BUDGET MODIFICATION Fiscal Year 2021 Date Submitting Agency Camp Fire First Texas Contact Name Cathy Halliday Phone Number and Email (817)831-2111 ext. 103,cath cam fireFW.or Remit Address 2700 Meacham Blvd.,Fort Worth TX,76137 DIRECT COSTS 90% minimum Budget Category Approved Budget Change Requested Revised Budget A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub-Awards H. Occupancy Total Direct Costs INDIRECT COSTS 10% maximum Approved Budget Change Requested Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory Signatory Title Date FWPD STAFF USE ONLY ❑ Modification Approved ❑ Modification NOT Approved FWPD Staff Signature Date FY2021 Community Based Programs Agreement Page 34 of 35 Between CFW&Camp Fire First Texas Exhibit F fn � ^�^� Cd Q F�Y W W W 03 o, a Q c C� v 03 r. W •U p � H O ppjp � C� vU c A b A w P� F •p H u .. cd W p y i••i W W •.. H � o F� �. W U z p lo •1*403 H 0 •^ w U a � o � p