HomeMy WebLinkAboutContract 54588 CSC# 54588
AGREEMENT FOR COMMUNITY BASED PROGRAMS
AB CHRISTIAN LEARNING CENTER
FISCAL YEAR 2021
In consideration of the mutual covenants, promises, and agreements contained herein, THIS
AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a
home rule municipal corporation of the State of Texas("City"),acting by and through Jesus Chapa,
its duly authorized Assistant City Manager, and AB Christian Learning Center, a Texas non-
profit corporation ("Contractor"), acting by and through Loretta Burns, its duly authorized
representative.
RECITALS
WHEREAS, City has determined that Community-Based Programs are necessary to
support crime prevention in City during Fiscal Year 2021 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are: (1) to support efforts to reduce
violent crime and gang-related activities through enhanced enforcement activities and crime
prevention programs, (2) to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods, and(3)to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs;and
WHEREAS, Contractor has agreed to operate a Community-Based Program called
Children's Defense Fund Freedom School Summer Reading Program ("Program"), which will
support the police department's crime prevention efforts throughout the community; and
WHEREAS,City desires to enter into an agreement with Contractor to operate Children's
Defense Fund Freedom School Summer Reading Program; and
WHEREAS, as consideration for Contractor's performance and operation of the
Children's Defense Fund Freedom School Summer Reading Program, City has appropriated
monies in the CCPD Budget in the amount of $115,000.00 ("Program Funds") to provide to
Contractor on a reimbursable basis„ subject to and in accordance with this agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A—Scope of Work—Cover Sheet, Project Plan &Program Narrative
3. Exhibit B—Budget Narrative Worksheet
4. Exhibit C—Request for Reimbursement (RFR)
5. Exhibit D—Project Plan Status Report OFFICIAL RECORD
6. Exhibit E—Quarterly Outcomes Report CITY SECRETARY
7. Exhibit F—Request for Budget Modification Form
FT. WORTH, TX
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8. Exhibit G—Corrective Action Plan
9. Exhibit H—Previous Year's Corrective Action Plan (if applicable)
Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term"City"shall include City,and its officers, agents,employees, and representatives.
The term "Contractor" shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term"Party" shall refer to either City or Contractor.
The term"Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform,or cause to be performed,with good faith
and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project
Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor
agrees to expend the Program Funds in accordance with the Budget Narrative Form as described
in Exhibit`B". Program activities shall be reported in accordance with Exhibit"D"- Project Plan
Status Report and quarterly measures shall be reported in accordance with Exhibit"E"- Quarterly
Outcomes Report.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed the total sum of$115,000.00 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support
expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor. The RFR and Project Plan Status Report shall be submitted to City no
later than the 15th day following the end of the month. Submittal of a monthly RFR Project Plan
Status Report and Quarterly Outcomes Report is required even if services are not provided.
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Each monthly RFR should be sequentially numbered and include expense documentation that is
legible,detailed,clear and concise. The submitted RFR shall include monthly and quarterly reports
as applicable. Submissions must be scanned and submitted to the Grants and Program Management
Section of the Fort Worth Police Department. Submissions should be titled "AB Christian
Learning Center -RFR Month"and sent either via email to CPD_Grants(rfortworthtexas.gov, or
via mail addressed as such: ATTENTION: Contract Compliance Specialist, Financial
Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth,
Texas, 76115.Reimbursements will not be made until after receipt of an acceptable and approved
RFR and a monthly Project Plan Status Report from the Contractor. Additionally, a Quarterly
Outcomes Report is required as described in section 4.2 and must be approved prior to
reimbursements. Reimbursements shall be made within 30 days of receipt of said documents.
Incomplete or incorrect submissions shall be returned to the Contractor for resubmission,restarting
the 30-day reimbursement schedule.
2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
2.4 Any modifications of more than five (5) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form(Exhibit"F")must be submitted,and request must be approved by
City, before any money is moved to the line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit "F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not be
moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and 2.5.
2.7 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
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shall be made available to the City upon request.
2.8 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
2.9 Budget Adjustments shall be submitted via either email
to CPD_Grants@fortworthtexas.gov or to the Contract Compliance Specialist, Financial
Management Division, Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth,
Texas, 76115.
3. Term
This Agreement shall commence upon October 1, 2020 ("Effective Date"), and shall end
on September 30,2021 ("End Date"). All of Contractor's expenditures under this Agreement must
be completed no later than September 30, 2021. The City reserves the right to withhold the final
Request for Reimbursement until all required documents have been received by the Contractor.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit"A."
4.2 Contractor agrees to provide a monthly Project Plan Status and Quarterly Outcomes Report
to document the performance of the work described in Exhibit"D" and Exhibit"E,"respectively.
The Project Plan Status and Quarterly Outcomes Report shall document the program activity
names, numbers of participants attending, details of the activities, and a description of the goals
achieved in support of the CCPD goals.Quarterly Outcomes Report shall be reported on a quarterly
basis and included in the January, April, July, and October RFR and Project Plan Status Report
submittals.Additionally,the Quarterly Outcomes Report must include descriptions of any realized
successes, and zip code data for unduplicated participants. The monthly Project Plan Status and
Quarterly Outcomes Report shall be submitted to City no later than the 15th day after the end of
each month.
4.3 Contractor agrees that the monthly Request for Reimbursement and Project Plan Status and
Quarterly Outcomes Report will be submitted to City no later than the 15th day after the end of
each month. Should Contractor not be able to meet these requirements in a given month, the
Contractor shall provide written notification prior to the deadline that details the expected date of
submission. If no notification is received before the 15th day, the City may document for future
corrective action. If, by the last day of the same month, Contractor has not submitted the required
reports, City will send a non-compliance letter notifying Contractor's duly authorized
representative of a possible suspension of program funding.
4.4 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
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of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR,Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
City. The CAP will contain the identified issue found by the City,how the Contractor will correct
that issue, who the responsible person will be to ensure completion, and a target completion date.
An example of this form is attached as Exhibit"G".
4.5 A representative of the program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty(30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages,including but not limited to actual,consequential,and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
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for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of the
Program. Contractor shall maintain, replace, or repair any item of equipment used in support of
the Program, or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support of
Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use
any and all equipment purchased with Program Funds exclusively in support of the Program.
Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the Grants and Program Management
Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an
itemized description of each piece of equipment, the date each piece of equipment was purchased,
the cost of purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board.All records shall be retained for three(3)years following
the termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City (performed by staff in the
Police Department or the City's Internal Audit Department) or an independent auditor approved
by the City or Board. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have fifteen(15)days to provide City with a written
explanation and any supporting documentation regarding practice or expenditure. If Contractor
fails to resolve or cure the questioned practice or expenditure to the City's satisfaction within the
fifteen(15)day period,City reserves the right to withhold further Program Funds under this and/or
future agreement(s)with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
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sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include,but are not limited to: providing final Project Plan Status
Report and Quarterly Outcomes Report, making final payments, and disposing of the Program
assets as appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s)receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
on request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent,or servant or employee of City. Contractor shall have exclusive control of,and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members,agents,servants,employees,subcontractors,program participants,licensees,or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its officers,
members,agents, servants,employees,subcontractors,program participants,licensees,or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor.No federal,state,or local income tax,nor any payroll tax of any kind, shall be withheld
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or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors,program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN
THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE
CHAPTER 101), CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND
ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
CONTRACTOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES.
ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN
THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE
CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE
CITY, ITS OFFICERS,AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST
ANYAND ALL CLAIMS,LAWSUITS,ACTIONS, COSTS,AND EXPENSES OFANYKIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAYRELATE TO,ARISE OUT OF, OR BE OCCASIONED BY(I) CONTRACTOR'S
BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II)
ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
CONTRACTOR,ITS OFFICERS,AGENTS,ASSOCIATES,EMPLOYEES, CONTRACTORS
(OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OF THISAGREEMENT;EXCEPT THAT THE INDEMNITYPROVIDED
FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM
THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES,
OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT
NEGLIGENCE OF BOTH CONTRACTOR AND CITY,RESPONSIBILITY,IF ANY,SHALL
BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE
STATE OF TEXAS.NOTHING HEREIN SHALL BE CONSTR UED AS A WAIVER OF THE
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CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF
TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest,
in all contracts and subcontracts hereunder.
11.2 No officer, employee,member, or program participant of Contractor shall have a financial
interest, direct or indirect,in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers,members,agents, employees, subcontractors, or program participants to engage
in such discrimination.
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ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE
STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH
IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES
CODE CHAPTER 101),IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF
THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that be execution of this Agreement, the City does not waive or surrender
any of its governmental powers.
15. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property; Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement
16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
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(a) Commercial General Liability(CGL): Contractor is self-insured in keeping with the terms
of the Texas Tort Claims Act. Contractor will furnish a Certificate of Self-Insurance in lieu of the
required general liability insurance certificate.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and$100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required
Worker's Compensation insurance certificate.
16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. Ten(10)days'notice shall be acceptable in the event of non-payment
of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102, with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
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17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement,venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations,maintenance or administration of any sectarian or religious facility or activity,nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any
such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)tax-exempt status
during the term of this Agreement.
FY2021 Community Based Programs Agreement Page 12 of 35
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17.12 Contractors are required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be in compliance with Texas Department to Family and Protective
Services standard, the Texas Administrative Code and all other applicable law. Contractors will
be responsible for conducting criminal background screening and for maintain appropriate records,
which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND
HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO
VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S
EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES.
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail,postage prepaid,to the address of the other party
shown below:
CITY: Jesus Chapa, Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 Texas Street
Fort Worth, TX 76102
CONTRACTOR: Loretta Burns, Executive Director
AB Christian Learning Center
5005 Brentwood Stair Rd. #200
Fort Worth, TX, 76112
19. Counterparts: Electronically Transmitted Signature
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
FY2021 Community Based Programs Agreement Page 13 of 35
Between CFW&ABCLC
file (pdf) or similar image) shall be deemed to be an original signature hereto.
20. Immigration Nationality Act
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice to Contractor,shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
FY2021 Community Based Programs Agreement Page 14 of 35
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IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas, to be effective this day of 120
APPROVED AND AGREED FOR CITY APPROVED AND AGREED FOR AB
OF FORT WORTH CHRISTIAN LEARNING CENTER
.&Hdd:� • C dA&
Jesus J.Chapa(Sep 28, 02010:30 CDT)
Jesus J. Chapa Loretta Burns
Assistant City Manager Executive Director
Date: Sep 28, 2020 Date: Sep 25,2020
APPROVAL RECOMMENDED APPROVED AS TO FORM AND
E61A,A�w LEGALITY FOR AB CHRISTIAN
Edwin Kraus(Sep 26,2020 08:54 CDT) LEARNING CENTER
Edwin Kraus
Chief of Police
Date:
Sep 26, 2020 Attorney for AB Christian Learning Center
4a4v�op��
Date: F FORr�9dd
APPROVED AS TO FORM AND
LEGALITY FOR CITY OF FORT ATTEST pvo oia
WORTH kl-�0`1GI C70lTZ�t�1 P
d a
'for Ronald P.Gonzales(Oct1,202010:14 CDT) �aii IlEXASoOp
Mary J. Kayser
Jessika Williams City Secretary
Assistant City Attorney
Date: Oct 1,2020
Date: Sep 28, 2020
M&C No. 20-0666
1295 CERTIFICATION: 2020-659814
Contract Compliance Manager: By signing I
acknowledge that I am the person responsible
for the monitoring and administration of this
contract, including ensuring all performance
and reporting requirements.
Aal&7�—
Keith Morris
Contract Compliance Manager
Date: Sep 25,2020
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FY2021 Community Based Programs Agreement Page 15 of 35
Between CFW&ABCLC
FY2021 CRIME CONTROL AND PREVENTION DISTRICT
PROPOSAL COVER SHEET
CONTRACTOR: AB Christian Learning Center AMOUNT REQUESTED: $ 115,000.00
PROGRAMIPROJECT TITLE: Children's Defense Fund Freedom School Summer Reading Program
DIRECTOR: Loretta Burns PHONE NUMBER: (817)614-6210
PHYSICAL ADDRESS: 5005 Brentwood Stair Rd.#200,Fort Worth TX,76112
CONTACT PERSON:Loretta Burns EMAIL ADDRESS: lburns@abchrist.org
PHONE NUMBER: (817)614-6210 FAX NUMBER: (817)457-0027
PROGRAM PURPOSE STATEMENT:
GEOGRAPHICAL AREA/COUNCIL DISTRICT SERVED: Please mark all that apply
Q Specific Zip Code(s)—Specify below: Q City Wide(ALL) Q Council District 3 Q Council District 4
76104,76105,76112,76119 O Council District 2 Q Council District 6 Q Council District 7
Council District 5 Council District 8 Q Council District 9
CONTRACTOR STATUS: ® Registered Private Nonprofit(5010) ❑ Registered Public Nonprofit
COOPERATIVE AGREEMENT USE(SECTION 27) ❑ Yes ® No
MARK THE APPLICABLE CCPD GOAL(S)—see"Definitions of Underlined Terms"before making a selection
❑ Reduce violent crime through crime prevention programs
❑ Reduce gang-related activities through crime prevention programs
❑ Increase safety in neighborhoods(see"Direct Neighborhood Project")
❑ Decrease crime in neighborhoods(see"Direct Neighborhood Project")
❑ Increase the safe of youth through crime prevention programs or intervention programs
® Reduce juvenile crime through crime prevention programs or intervention programs.
MARK(IF APPLICABLE) THE CCPD SPECIAL EMPHASIS
® Program incorporates literacy instruction/skills for children ages 0-9.
MARK THE PRIMARY TARGET POPULATION(S)
❑ Previously Adjudicated ❑ Never Adjudicated ❑ Children of Adjudicated
❑ Adults ® Children ❑ Parents
CERTIFICATION:
I certify that the information contained in this contract fairly represents the above-named Contractor's operating
plans and budget. I acknowledge that I have read and understand the requirements and will comply with all
applicable rules and regulations relating to the contract process. I certify that I am authorized to sign this form and
to enter into and execute a contract with the City of Fort Worth to provide the services authorized.
NAME: Loretta Burns TITLE: Executive Director
�-p SIGNATURE• DATE: Sep 25,2020
FY2021 Community Based Programs Agreement Page 16 of 35
Between CFW&ABCLC
Exhibit A
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EXHIBIT A: SCOPE OF WORK—PROGRAM NARRATIVE
PROGRAM ABSTRACT
The Freedom Schools program provides summer enrichment through a research based multicultural curriculum
that support children and families around five essential components: 1) Quality academic enrichment; 2) Parent
and family involvement; 3) Civic engagement and social action; 4) Nutrition, health and mental health; and 5)
Intergenerational leadership development.
The Program:
1. Is designed for children grades kindergarten through 12;
2. Is free for all children; and
3. Serves USDA approved nutritious meals and snacks each day.
PROBLEM AND CAUSES
1) Programs must address at least one of the following CCPD problem area(s) from the Goal selected on
the cover sheet: violent crime, gang-related activities, lafty of residents and/or youth, crime in Fort
Worth neighborhoods, or iuvenile crime. Agencies should consult the specific definitions included in
this packet. Please justify your selection on the cover sheet by
a. Identifying and describing the problem area(s) relevant to your program.
b. Identifying if your contract is for a crime prevention program, intervention program, or a direct
neighborhood proiect.
c. Please describe in detail the causes of those problem area(s) and cite sources.
AB Christian Learning Center(ABCLC)Children's Defense Fund Freedom School(FS) Summer Reading
Program is an intervention programs that will serve as a vehicle to potentially reduce juvenile crime. The program
operates during the peak summer out of school time from June 15th thru July 24th, 8:00 am to 3:00 pm Monday
thru Friday. The program will serve 360 youths ages 5 thru 17. The program addresses the needs of youths
focused on academic improvement,civic engagement, social emotional development,and health and nutrition. As
a collaborative partner with Read Fort Worth,the program also addresses the special emphasis of reading literacy
for children ages 0 to 9.
In the article"Uniformity of growth in the basic skills throughout the school year and during the summer,"
by D.L. Beggs, Journal of Educational, statistics show the average student loses one to three months of learning
over summer months, (termed "summer slide") especially those from low-income families. ABCLC summer
reading program addresses the needs of the students by providing academic support and preventing summer slide
during the summer months.
Experts say that when you provide parents and other caretakers with low-cost or free community options
that can engage young people during the summer months, kids are less likely to get restless and commit minor
juvenile offenses or status offenses(which are offenses adults can't be arrested for). Although this kind of summer
juvenile delinquency activity is pretty common across race and social class, according to a paper from the Annie
Casey Foundation, the kids most being penalized for it are usually low-income and children of color.
Justice Policy Institute, a national non-profit organization,reported in a national study that the average cost
per state to incarcerate a juvenile is $407.58 per day per juvenile. The average cost for ABCLC's proposed
Freedom School summer reading program is $41 per day per child($442,000/360 students/30 days).
According to juvenile delinquent crime statistics for Fort Worth,provided by the City of Fort Worth Police
Department, for the years 2016 thru 2019, there is a distinct pattern for crimes committed by juvenile delinquents
in the following categories:
FY2021 Community Based Programs Agreement Page 20 of 35
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Exhibit A
• Curfew/Loitering/Vagrancy
• Larceny/Theft All other larceny
• Motor Vehicle Theft
• Robbery
• Trespass of Real Property
The data provided indicates that in most categories and most years, the month of March has an increase in
juvenile crime (most likely Spring break), with a decrease in April. There is then another uptick in juvenile crime
for May, June, July, and August,with a decrease again in September. These spikes in juvenile crime rates parallel
the times that students are not in school and in many instances have little or no adult supervision at home.
A Washington State Institute for Public Policy (WSIPP) study found that the total benefits of effective
prevention programs were greater than their costs. More recent research by WSIPP found that sound delinquency-
prevention programs can save taxpayers seven to ten dollars for every dollar invested,primarily due to reductions
in the amount spent on subsequent incarceration. In light of the growing body of research, we now know that the
better and more cost-effective place to stop the "cradle to prison pipeline" is as close to the beginning of that
pipeline as possible. Early intervention prevents the onset of delinquent behavior and supports improvement of
youth's academic performance, classroom behavior, and health and nutrition.
The study indicates that intervening early"not only saves young lives from being wasted,"but also prevents
the onset of adult criminal careers and reduces the likelihood of youth becoming serious and violent offenders.
This in turn reduces the burden of crime on society, and saves taxpayers billions of dollars.
PROGRAM ACTIVITIES AND OUTCOMES
2) Describe the direct target population the program/project will directly benefit. How many people?
What definable population group (i.e. age, ethnicity, etc.)? What neighborhood(s)?
We will specifically target Southeast Fort Worth and the Stop Six Community. The focus area will be zip
codes 76104, 76105, 76112, 76119, and 76120 which lies in Council districts 5 and 8. With a focus on several
low performing schools, Maude I. Logan, M. M. Walton, John T. White, A.M. Pate, and Sunrise Elementary
schools based on their Texas Education Agency's (TEA) academic rating. TEA indicates that the targeted
elementary schools are failing academically and or low performing, and requires improvement and intervention.
Accountability Rating and demographics for the targeted schools are shown below (source for data is Texas
Education Agency).
FWISD Logan Sunrise Walton Pate White
1. Rating N/A C F C C F
African-American 22.1% 61% 55.6% 69.0% 72.6% 74.2%
Hispanic 63.1% 34.4% 39.3% 27.5% 23.0% 20.0%
2. Economic 85.8% 97.6% 98.4% 97.4% 97.6% 95.0%
Disadvantage
3. English Learners 32.8% 23.1% 25.7% 21.3% 31.3% 15.6%
4. STAAR 35.0% 26.0% 26.0% 30.0% 18.0% 25.0%
Explanatory Notes:
1. All schools assigned an accountability rating by TEA.
2. Percentage of students eligible for free or reduced-price lunch or other public assistance.
FY2021 Community Based Programs Agreement Page 21 of 35
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Exhibit A
3. Students with limited English proficiency or English language learners.
4. The State of Texas Assessments of Academic Readiness (STAAR)measurement of the extent a student
has learned, understood, and is able to apply the concepts and skills expected at each tested grade level.
Percentage shown indicates number of students that meet or above reading level.
The target population for our Freedom School Summer Reading Program is southeast Fort Worth, which
includes students living in 76104, 76105, 76112, 76119, and attending low performing FWISD elementary
schools. The program is free to all participants, and will serve low-income students who are at or below the
poverty level.
AB Christian Learning Center will serve 360 students at 8 sites, kinder thru 12th grade. Students enrolled
will be as follows:
Site Name # Students Grade Level Gender
1 A.M. Pate Elementary 50 K thru 5th Coed
2 John T. White Elementary 50 K thru 5th Coed
3 Maude I. Logan Elementary 50 K thru 5th Coed
4 Mitchell Blvd Elementary 50 K thru 5th Coed
5 Martin Luther King Center 50 K thru 5th Coed
6 Ebenezer Baptist Church 50 K thru 5th Coed
7 Richmond Avenue Church of Christ 30 6th thru 12th All Female
8 Community Baptist Church 30 6th thru 12th All Males
3) Describe how your program/project addresses the causes of the problem area(s) and achieves the goals
of CCPD. Cite relevant sources for evidence-based, evidence informed, or promising practice.
4) Describe your measurable program activities and how they address the causes you described in Question
#1. Please include a description of measures and how your program will meet these goals.
The Freedom School Program fosters an environment that support children and young adults to excel and believe
in their ability to make a difference in themselves and in their families, schools, communities, country, and world
with hope, education and action. Following are activities engaged to operate the Freedom School program:
1. Parents will be required to complete a basic application and income certification form for each student.
The income certification form will ensure that low-income are student served.
2. Students will be processed and approved based on Federal income guideline on a first come first serve
basis.
3. At the beginning of the program, all students will receive the Basic Reading Inventory Assessment pre-
FY2021 Community Based Programs Agreement Page 22 of 35
Between CFW&ABCLC
Exhibit A
test to determine their reading grade levels and individual deficiencies, which needs to be addressed.
4. Teachers will utilize those test results to determine and work with the individual students in their area
of greatest need.
5. All students will receive a USDA nutritional breakfast every morning upon arrival at the site.
6.All students will receive individualized classroom reading instruction and tutoring with a teacher student
ratio 1:10.
7. All students will receive three (3) hours of independent, guided, and/or group reading daily.
8. All students will receive a USDA nutritional lunch every day.
9. All students will participate in a culturally enriching field trip once a week, i.e. museum, BRIT, others.
10. All students will benefit from various STEM, community service, and other enriching afternoon
activities each day.
11. All students will receive at least one free books each week.
The program day is as follows:
8:00 — 8:30 am - As children enter the Freedom Schools site at 8:00 am, they are greeted and served a USDA
nutritious breakfast by caring adults. Student sign in daily and attendance is entered daily into computer system.
8:30—9:00 am—After breakfast students participates in "Harambee", a time of informal sharing when children
and staff come together to celebrate themselves and each other. Each day during Harambee, a guest reader from
the community will read their favorite children's book to the scholars to reiterate the fact that all leaders are
readers.
9:00— 10:15 am- Students transition to the classrooms where Servant Leader Interns facilitate classes of no more
than 10 students. As reading is the cornerstone of the program, children engage in reading and theme-based,
hands-on activities as outlined in the Integrated Reading Curriculum (IRC). Servant Leader Interns lead the
children in reading several excellent children's books throughout the summer. These books feature heroes,
heroines and settings that reflect the children's own cultural images and history. Classroom activities related to
the assigned reading use a variety of teaching models, including cooperative learning, role playing, conflict
resolution, and group discussions. These teaching models also include reading aloud, paired reading, creative
writing, and/or visual arts. This range of activities ensures that children with diverse experiences, talents, and
levels of confidence in reading and verbal expression are actively engaged.
10:15— 10:30—Students break and are served a USDA nutritional snack. Student count is taken for all meals and
provided to Tarrant Area Food Bank daily.
10:30— 11:45 — Students return for the second part of the IRC.
11:45 — 12:00 —As the morning draws to a close, Drop Everything and Read (D.E.A.R.) time is announced and
shared by everyone. To emphasize the importance and joy of reading, children and adults alike "Drop Everything
and Read" silently for 15 minutes, choosing from a rich selection of reading material available from the site's
library.
12:00— 12:30—Lunch is served, where the feeling of family and community spirit continues as the children join
FY2021 Community Based Programs Agreement Page 23 of 35
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Exhibit A
adults to eat a USDA nutritious lunch.
12:30 — 3:00 — After lunch, children participate in afternoon activities. These activities are well-planned music,
dance, or other culturally enriching activities that are related to the themes presented in the Integrated Reading
Curriculum. It may include speakers, sports, and will include community service. Each site will participate in at
least one field trip each week that expand children's horizons (museum, BRIT, others). The children will also
engage in social action projects and rehearse for the summer finale, which is performed for parents, friends, and
community leaders at the end of the program. Each year a social action project theme is selected for the sites
which allows the student to participate in civic engagement.
3:30 —4:00 — Once the day has ended for the children, Freedom Schools staff will meet for the daily debrief to
process the day's activities, discuss the day's successes and challenges, discuss strategies for program
improvement, focus on site logistics and planning, and re-energize for the next day.
The entire Freedom School day is designed to: 1) provide a safe place for children during the summer
months; 2) provide free USDA nutritional meals for children during the day; 3) provide enriching academic
activities for children during the summer months to prevent summer slide; and 4) to provide an alternative for
children to "street" or unsupervised activities.
5) Describe your measurable program outcomes and how they affect the problem area(s) described in
Question#1. Please include a description of your evaluation methods.
AB Christian Learning Center is a collaborative partner with Read Fort Worth, a coalition of business,
civic, education, philanthropic, nonprofit and volunteer leaders, including the City of Fort Worth and FWISD, to
ensure that 100 percent of Fort Worth third-graders are reading on grade level. Read Fort Worth serves as the
backbone organization that connects and supports initiatives,programs, and providers toward the common goal of
third grade reading. ABCLC's Executive Director is also a member of Read Fort Worth's Executive Team, and
insures that the organization follows recommended curriculum, program, and evaluative practices to develop and
operate a successful program. As a partner with Read Fort Worth, FWISD will provide the Freedom School
program individual students' assessment progress over the summer months based on their district's MAP reading
scores. In addition to the MAP reading assessment, Children's Defense Fund will administer an individual pre
and post Basic Reading Inventory Assessment to determine the students' reading growth over the program. These
results are made available to interested stakeholders.
The following results are AB Christian Learning Center's Freedom School evaluation from the past six
years. Shown are the percentage of students participating in pre and posttest that maintained or gained in
instructional reading level, and did not experience summer learning loss based on the assessment.
Evaluation Results
Percent of students that maintained or gained in instructional readinglevel.
Site 2014 2015 2016 2017 2018 2019
Site 1 78.9 100% 83% 94% 89.5% 100%
Site 2 100% 71.4% 82.6%
Site 3 86% 70% 100%
Site 4 87.5% 87.5%
Site 5 100%
6) Describe how your program addresses the CCPD special emphasis priority: literacy instruction/skills
FY2021 Community Based Programs Agreement Page 24 of 35
Between CFW&ABCLC
Exhibit A
specifically for children ages 0-9?
Of the 360 students to be enrolled in the program, 310 will be grades K thru 5th, or primarily ages 5 to 9.
During the six weeks program, students are engaged in an academic integrated reading curriculum for three hours
daily, Monday thru Friday, for a total of 90 hours over the summer. After lunch, students are engaged in culturally
enriching activities, including a weekly field trip, community service, and other activities. Freedom School not
only prevents summer slide, but students show an increase in reading levels during the six-week program. In
addition, to serving students grades K thru 12th low-income college students are able to work and earn money to
help them re-enter college in the fall. Most of the interns ABCLC hire for the freedom school program are from
the neighborhood they are serving, and went to the schools where they will serve as interns teaching and mentoring
the students.
7) Describe what makes your program unique. Include descriptions of how it compares with similar
programming offered in the area. If applicable, describe how your program/project integrates City of
Fort Worth programming or personnel, improves existing City of Fort Worth projects/programming,
or is directly involved with City of Fort Worth efforts to achieve Annual Report Strategic Goals.
Although there are many summer enrichment program throughout the city, i.e, YMCA, Boys and Girls
Club, all of these programs charge a fee; ABCLC summer reading program is free of any charge. Other summer
programs have a strategic focus on athletics or physical activities,while ABCLC incorporate a full day of academic
enrichment.
In the City's 2018 annual strategic report, two of the weaknesses cited as a barrier to a striving economy
for the city are; 1) Lower income levels and educational attainment levels in Fort Worth compared to benchmark
communities; and 2) Under-performing K-12 schools compared to suburban school districts in the Dallas-Fort
Worth metro area. By targeting low performing schools and low income families, ABCLC's summer reading
program can provide measurable improvement in educational outcomes for low income students. In partnership
with the City of Fort Worth and Martin Luther King Community Center, ABCLC operates one of its FS sites at
the MLK Center, and is looking to expand to other city community centers in the future.
8) Describe if this is a new or existing program, including:
a. how long it has been in operation,
b. how it is currently financially sustained, and
c. why CCPD funds are necessary at this time.
AB Christian Learning Center has operated the Freedom School Summer Reading program for six years.
We initially began in 2014 sponsoring 1 site with forty (40) students, and have since increased to seven (7) sites
in 2020 with 310 students. We would like to expand to eight(8) sites in 2021 serving 360 students.
The program, funded through grants from local foundations, also received funding this year from the City
of Fort Worth Community Block Development Grant to expand the existing program. Because our program is
free to low income families available on a first come first-serve,we rely on funding from grants and foundation to
operate. Due to the success of the Freedom School program and outcomes reported, fenders continue to support
the program each year. To continue expansion of the program, we continue to seek additional sources for grants
and donations. Funding from CCPD would help ABCLC expand the Freedom School program to more sites and
serve more Fort Worth at-risk youths. It is our goal to continue expansion of the Freedom School program until
every child who wants to attend a summer enrichment program can do so without regards to economic background.
FY2021 Community Based Programs Agreement Page 25 of 35
Between CFW&ABCLC
Exhibit A
ORGANIZATION
9) Briefly describe your organization. Include how long your organization has served the community and
the nature of your services.
AB Christian Learning Center is a faith based 501(c)3 corporation organization founded in 2006 by its current
Executive Director, Loretta Burns. The vision was to reach out to vulnerable youths that lacked meaningful
academic and career guidance and the necessary encouragement and support to succeed in school as well as in
society. Since its inception, AB Christian Learning Center has forged strong partnerships with the local
community,faith based community, and many organizations including FWISD,University of North Texas Health
Science Center,City of Fort Worth,Tarrant Area Food Bank, Tarrant County College, Tarrant County Workforce
Solution Youth Division, and many other valuable partners.
ABCLC's support focus on four service areas: 1) academic support; 2) parent engagement; 3) health and
nutrition; and 4) socio-economic support. Our focus on these service areas are based on research,which connects
these social determinants of health as the basis for a strong and vibrant community. While ABCLC only provides
direct services in academic support and parent engagement, we utilize partnerships and available information to
connect families to the many resources that already exist within their communities.
10) Describe how the proposed program fits the mission of your organization.
AB Christian Learning Center's mission and goals are;"To strengthen and improve the academic performance
of vulnerable youth by taking a holistic approach to addressing their needs; our goals: (a) improve the academic
skills of children in a safe out of school environment; (b)increase parental involvement in the educational process
of their children."
The mission of the Children's Defense Fund Freedom School is to ensure every child a healthy start, a head
start, a fair start, a safe start and a moral start in life and successful passage to adulthood with the help of caring
families and communities. The Freedom Schools program incorporates the totality of the mission of both
organizations, to support children and young adults to excel and believe in their ability to make a difference.
Integrated with the mission of the ABCLC, the Freedom School program increase students' motivation to read,
generates positive attitudes towards learning, and connects the needs of children and families to existing resources
in their communities. Most of the students we serve cannot afford to enroll in summer learning programs offered
by many organizations due to the cost associated with those programs. Children will be left at home during the
day while parents are at work with no learning or enriching activities or involvement. In addition, some of these
children will not have access to nutritional meals during the summer months, which the program provides for all
children free of any cost to the families. The program will hire college interns from the area to provide them an
opportunity to earn while giving back to their community. Most of the interns selected will have attended some
of the same schools served by the program and are from the community. This inter-generational program also
provides summer employment for low-income college students, and give them an opportunity to be mentored by
caring adults (Project Director and Site Coordinator) that will train and guide them in the areas of work ethics,
community service and civic engagement. The interns will be able to earn money to help with their college
expenses, as well as receive a$1,200 scholarship from AmeriCorps Vista paid directly to their college to be used
toward tuition and/or books.
ABCLC strongly believes, and research supports, that parent involvement is a crucial component to the
success of children academic achievement, especially low-income and vulnerable youths. In the research study,
A New Wave of Evidence: The Impact of School,Family,and Community Connections on Student Achievement,
Anne T. Henderson and Karen L. Mapp, it concludes that there is a positive and convincing relationship between
family involvement and student success,regardless of race/ethnicity, class, or parents' level of education. Studies
show show that when families are involved in their children learning both at home and at school, their children
FY2021 Community Based Programs Agreement Page 26 of 35
Between CFW&ABCLC
Exhibit A
do better in school leading to academic success. The Freedom School's incorporation of a strong parent
engagement component aligns with ABCLC's parent engagement foundation.
In accordance with the organization's mission and goals; ABCLC operates all the Freedom School program
with a mandatory parent engagement component. Parents are engaged on a one on one basis as needed to discuss
ways to improve their child's academic success. The Freedom School conducts a weekly parent meeting which
provides speakers and presentation to provide information that will help families become self-sufficient.
Resource providers are invited to meet and interact with families to better understand the needs of the
communities, while families are made aware of existing resources available to their families.
11) Describe the geographic area your organization and project will serve(i.e.city wide,council district(s),
zip code, neighborhood,census tracts, etc.).
The area we propose to serve is designated by HUD as a Racially and Ethnically Concentrated Area of
Poverty (R/ECAP). Based on U.S. Census data the following apply to zip codes served by our summer reading
program:
Subject Fort Worth 76104 76105 76112 76119
Children Under 18 27.4% 29.9% 32.5% 25% 31.4%
Children under 18 below 21.6% 57%. 49.5% 31.6% 40.1%
poverty
African American 19% 38% 35% 42% 43%
Hispanic or Latin Origin 35% 43% 58% 27% 40%
Income Per Capita $29,010 $15,948 $12,875 $24,240 $14,498
Although ABCLC programs are open to Fort Worth residents, we serve student in Southeast Fort Worth,
primarily Stop Six,Morningside,Poly, and Eastwood,based on the economics and education indicators for those
communities. This includes City Council districts 5 and 8. In addition, all programs are open to everyone
regardless of race, on a first come first serve basis,however based on the demographics, our program participants
are primarily African American (65%) and Hispanic (40%).
SUSTAINABILITY
12) Describe and list what other funds have been secured or applied for on behalf of this program. If this
is new programming, include a description of what must happen to implement your program to complete
your project by September 30, 2021.
AB Christian Learning Center has successfully sponsored the Freedom School summer reading program since
2014. During that time, the organization has been able to obtain funding for the program each year from local
foundations. Funders who have supported the program in the past are Rainwater Charitable Foundation, Sid
Richardson Foundation,Walton Family Foundation,United Way,Dollar General,Kleinheinz Family Foundation.
In an effort to expand the program and increase the number of participants to be served each year, ABCLC
continues to seek new funding opportunities each year to support the program. For the 2020 summer program,
funding has been acquired from Rainwater Foundation,AmeriCorps Vista, City of Fort Worth Community Block
Development Grant and contract agreement with Tarrant Area Food Bank to provide breakfast and lunch for the
program.
13)Describe your plans to sustain this program beyond the CCPD funding period.
FY2021 Community Based Programs Agreement Page 27 of 35
Between CFW&ABCLC
Exhibit A
ABCLC will continue to develop partnerships and seek new sources of funding to operate and expand the
program each year.
14)Has your Contractor obtained funding through the Crime Control and Prevention District previously?
❑ Yes ® No
If so,please fill out the form on page 20.Include any awards received in the previous three cycles(FYI 8,FY19,FY20).
FY2021 Community Based Programs Agreement Page 28 of 35
Between CFW&ABCLC
Exhibit A
Crime Control and Prevention District
Community Based Programs
Exhibit B:Budget Narrative-AB Christian Learning Center
DESCRIPTION/JUSTIFICATION QUANTITY MEASURE RATE TOTAL
REVENUE
Rainwater Foundation-2020 Funding Level,also expected for 2021 1.00 GRANT $85,000.00 $85,000.00
AmeriCorps VISTA-2020 Funding Level(for Salary only)also,expected for 2021; 44 44.00 INTERNS $2,100.00 $92,400.00
servant leader intern positions at$2,100 each.
Individual Donations and small grants expected funds for 2021 1.00 DONATIONS $10,000.00 $10,000.00
Community Block Development 2020 Grant Funding Level,also expected for 2021 1.00 CDBG $64,000.00 $64,000.00
Tarrant Area Food Bank-Cost to provide breakfast and lunch each day.Estimated cost per 360.00 STUDENTS $210.00 $75,600.00
student is$7.00 x 30 days=$210/per studentTotal Revenue
A.SALARY
Servant Leader Interns-This expense is for Servent Leader Interns.Remaing Salary
required is to be funded after AmeriCorps VISTA grant.Servant Leader Interns are paid
$3,300 for the summer period. $2,100 paid by the VISTA grant leave a balance of$1,200 per 44.00 INTERNS $1,200.00 $52,800.00
intern.CCPD Funds will cover$36,000 of expenses for SLIs.This expense is related to
Outcome Objective 1.1&1.3.
Site Coordinator-This expense is to cover 8 Site Coordinators to staff each site.A Site
Coordinator is required for each site,paid$4,450 for the summer.CCPD will fund
$22,250.00 of Site Coordinator expenses.This expense is related to Outcome Objective I.I. 8.00 COORDINATOR $4,450.00 $35,600.00
Project Director-This expense is to cover 8 Project Directors to staff each site.A Project
Director is required for each site,paid$5,750 for the summer.CCPD will cover$28,750.00 8.00 DIRECTORS $5,750.00 $46,000.00
of Project Director expenses.This expense is related to Outcome Objective 1.1.
B.FRINGE
Fringe-This expense covers the Fringe benefits to total salary amount for SLIs,Site
Coordinators,and Project Directors.CCPD will cover$6,550.00 of Fringe expenses.These 7.65% PERCENT $134,400.00 $10,250.00
positions support Outcome Objective 1.1.
C.TRAVEL
Training for Project Directors/She Coordinator travel and lodging to training.16
participants will attend in total(8 Project Directors and 8 Site Coordinators).This training will 1.00 TRAINING $11,200.00 $11,200.00
be held in Tennessee for one week in March.Staff are trained by CDF staff over curriculum,
programming,etc.No CCPD Funds are used for this expense.
Servant Leader Intern Training-This expense will cover travel costs for Servant Leader
Intern travel to national training in Tennesee.This expense covers charter bus rental fee, 44.00 INTERNS $350.00 $15,400.00
lodging,mileage,etc.No CCPD Funds are used for this expense.
Field Trips-1 per week(5 weeks)per site(8 sites)for students in the Summer Reading 40.00 STUDENTS $540.00 $21,600.00
prograrn.This expense will not be paid for by CCPD funds.
D.EQUIPMENT
$0.00
E.SUPPLIES
Classroom Sunnlies&Materials-This expense will be used to purchase classroom supplies
such as for summer program students.The estimated cost is 360 students x$47.78—$17,200.
Examples of items purchased will be books,paper,writing utensils,tablets,glue,arts&crafts 8.00 SITES $2,150.00 $17,200.00
supplies,board games,and science/STEM supplies.This expense is related to Project Plan
Activity 1.1.CCPD Funds will cover$10,750.00 of Supply Expenses.
Activities&Parent Engagement-Provide activities and meals for parents.This expense is 8.00 SITES $2,150.00 $17,200.00
not covered by CCPD funds.
Meals&Snacks-This expense is for breakfast,lunch,and snacks for students in the summer 360.00 STUDENTS $225.00 $81,000.00
programming.This is not covered by CCPD funds.
F.CONSULTING/CONTRACTING
Children's Defense Fund Trainers-This expense covers an overall cost for a contract with
Children's Defense Fund Trainers.This includes the required payment to Children's Defense
Fund Freedom School National Office for curriculum,books,1 week training for SCs,and 1.00 CONTRACTOR $102,600.00 $102,600.00
SLIs,lodging for SLIs,and meals during for 7 days during training in June.Cost is charged
per student enrolled in summer program($285),calculcated as 360 students x$285=
$102,600.00.This expense is not covered by CCPD Funds.
$0.00
G.SUB-GRANTS
$0.00
R OCCUPANCY
Facility Costs-This expense will cover utilities and facility usage to be paid for two church
sites,for use of two months.Each site costs$2500/per month.Includes Electricity and all 4.00 FACILITY $2,500.00 $10,000.00
utilities.CCPD Funds will cover$5,000 of Occupancy costs.
INDIRECT
Overhead will pay for administrative support for all sites including clerical support.CCPD 5.03% PERCENT $420,850.00 $21,150.00
Funds will cover$5,700 of Indirect Costs.
off 11
III I I
FY2021 Community Based Programs Agreement Page 29 of 35
Between CFW&ABCLC
Exhibit B
FORT WORTH. Exhibit C
Request for Reimbursement(RFR)
FY 2021
CRIME CONTROL
AND PRF:VF.NTION DISTRICT
By Email: Submit To: Submitting Agency: AB Christian Learning Center
cpd_grants@fortworthtexas.gov Contact Name: Loretta Burns
Phone Number: (817)614-6210
Mail: Email: lbums(d,abcbrist.org
Bob Bolen Public Safety Complex
Attn:Grants Manager Remit Address: 5005 Brentwood Stair Rd.#200,Fort Worth
TX,76112
Financial Management Division Invoice Number:
505 West Felix St.
Fort Worth,TX 76115 Month of Request:
DIRECT COSTS(90%Minimum)
A B C D E
Total of Previous This Month's (B+C) (A-D)
Budget Category Budget Amount Reimbursements Total Requested Remaining Balance
Requested Request To-Date Available
A Personnel $ 87,000.00 $ $ 87,000.00
B Fringe Benefits $ 6,550.00 $ $ 6,550.00
C Travel&Training $ $
D Equipment $ - $ -
E Supplies $ 10,750.00 $ $ 10,750.00
F Contracts/Consultants $ $
O Sub-Awards $ $
H Occupancy $ 5,000.00 $ $ 5,000.00
Total Direct Costs $ 109 00.00 $ $ $ $ 109 00.00
INDIRECT COSTS(10%Maximum)
A B C D E
Total of Previous (B+C) (A-D)
Budget Category Budget Amount Reimbursements This Month's Total Requested Remaining Balance
Requested Request To-Date Available
Total InDirect Costs $ 5,700.00 $ $ $ 5,700.00
Supporting documents required with monthly requests. Summary:
See Requestfor Reimbursement Instructions for reference Total Budget: $ 115,000.00
Previous Requests: $
This Request: $
Total Requested To-Date $ -
Remaining Funds $ 115,000.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purchase Order# Fund Deft ID Account
RFR Approved For Payment
Grant Staff'Signature Date
Finance Received Stamp Placed Below
FY2021 Community Based Programs Agreement Page 30 of 35
Between CFW&ABCLC
Exhibit C
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Exhibit E
Crime Control and Prevention District
Community Based Programs
Quarterly Outcomes Report
Date:
Agency Name: AB Christian Learning Center
Program/Project Title: Children's Defense Fund Freedom School Summer Reading Program
Fiscal Period: Reporting Period:
Contact Name: Loretta Burns Email: lburns@abchrist.org
1. Report outcome measure data and respond to the questions below to provide more detailed
commentary on the implementation of the project.Complete the following questions in a brief
2-3 page narrative format.
Outcome
This
Measure# Description Quarter Cumulative Goal
Seventy percent(70%)of students will maintain or gain
1.1 instructional reading levels as measured by pre and post 70%
reading evaluation.
Eighty percent(80%) of parents will perceive a positive
1.2 change in their children's social and academic behavior 80%
and confidence as demonstrated by parent surveys.
Eighty percent(80%) of Servant Leader Interns will show
positive differences in their leadership skills, self- o
1.3 empowerment,and academic/career development,as 80/o
demonstrated by self-assessment survey.
2. Describe major accomplishments achieved in implementing the project.Highlight specific
aspects of the project contributing to its success.
3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing the
project and how they were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the identified CCPD
goals outlined in the contract?
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed
report materials accurately reflect the status of the aforementioned program/project.
Name: Date:
Title:
FY2021 Community Based Programs Agreement Page 33 of 35
Between CFW&ABCLC
Exhibit E
Exhibit F:
Crime Control and Prevention District
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2021
Date
Submitting Agency AB Christian Learning Center
Contact Name Loretta Burns
Phone Number and Email (817)614-6210,lburns bchrist.or
Remit Address 5005 Brentwood Stair Rd.#200,Fort Worth TX,76112
DIRECT COSTS 90% minimum
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel
B. Fringe Benefits
C. Travel and Training
D. Equipment
E. Supplies
F. Contracts/Consultants
G. Sub-Awards
H. Occupancy
Total Direct Costs
INDIRECT COSTS 10% maximum
Approved Budget Change Requested Revised Budget
Modification Narrative (describe in detail what change is for)
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑ Modification Approved ❑ Modification NOT Approved
FWPD Staff Signature Date
FY2021 Community Based Programs Agreement Page 34 of 35
Between CFW&ABCLC
Exhibit F
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9/18/2020 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTWORTII
DATE: 9/15/2020 REFERENCE**M&C 20- LOG 35FY2 1 ABCHRISTIAN LEARN I NGCENTER
NO.: 0666 NAME:
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (CD 5 and CD 8)Authorize Execution of a Contract with AB Christian Learning Center, for
Fiscal Year 2021 Community Based Program Funding from the Crime Control and
Prevention District Fund in the Amount of$115,000.00 to Operate Children's Defense
Fund Freedom School Summer Reading Program
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with AB Christian
Learning Center for the Fiscal Year 2021 Community Based Program funding from the Crime Control
and Prevention District Fund in the amount of$115,000.00 to operate the Children's Defense Fund
Freedom School Summer Reading program.
DISCUSSION:
Crime Control and Prevention District (CCPD) Community Based programs provides funding to
agencies that are recommended by a selection panel and approved by the CCPD Board of Directors.
A panel consisting of staff and community representatives was assembled to evaluate the proposals to
ensure that minimum qualifications were met and that the proposed projects met one or more of the
goals of the Board. On August 18, 2020, the Board reviewed and approved the recommendation to
fund nine of the crime prevention programs, including AB Christian Learning Center in the amount of
$115,000.00. The term of the contract is October 1, 2020 through September 30, 2021.
AB Christian will implement Children's Defense Fund Freedom School Summer Reading program for
youth in Fort Worth. This program will operate during the 2021 summer time in order to provide
research based multi-cultural curriculum based on five essential components: 1) Quality Academic
Enrichment, 2) Parent and Family Involvement, 3) Civic Engagement and Social Action, 4) Nutrition,
Health, and Mental Health, and 5) Intergenerational Leadership Development.
The Crime Control and Prevention District Board allocated the amount of$511,199.52 for 9-single year
grants in its Fiscal Year 2021 budget for the Community Based Crime Prevention programs. Funding
requests were solicited through a Request for Proposal (RFP). The following funds were included in
the Community Based program allocation of the CCPD Budget. They are not mentioned in a separate
Mayor and Council Communication (M&C) due to the delegated authority for contracts under
$100,000.00. These additional contracts will be executed for the following:
CASA of Tarrant County- $50,500.00
SafeHaven of Tarrant County- $45,986.35
Texas New Era Center- $37,134.90
Recovery Resource Council - $40,000.00
JPS Foundation - $76,378.75
Camp Fire First Texas - $45,943.23
New Day Services for Children and Families - $62,301.50
Southside Hornets Athletic Association - $35,002.54
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of
the Fiscal Year 2021 Budget by the City Council, funds will be available in the Fiscal Year 2021
apps.cfwnet.org/council_packet/mc_review.asp?I D=28235&councildate=9/15/2020 1/2
9/18/2020 M&C Review
operating budget, as appropriated, in the Crime Control & Prev Distr Fund. Prior to an expenditure
being incurred, the Police Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I ID I I Year (Chartfield 2)
Submitted for City Manager's Office by_ Jay Chapa (5804)
Originating Department Head: Ed Kraus (4231)
Additional Information Contact: Keith Morris (4243)
ATTACHMENTS
apps.cfwnet.org/council_packet/mc_review.asp?ID=28235&councildate=9/15/2020 2/2
9/18/2020 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTWORTII
DATE: 9/15/2020 REFERENCE**M&C 20- LOG 35FY2 1 ABCHRISTIAN LEARN I NGCENTER
NO.: 0666 NAME:
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (CD 5 and CD 8)Authorize Execution of a Contract with AB Christian Learning Center, for
Fiscal Year 2021 Community Based Program Funding from the Crime Control and
Prevention District Fund in the Amount of$115,000.00 to Operate Children's Defense
Fund Freedom School Summer Reading Program
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with AB Christian
Learning Center for the Fiscal Year 2021 Community Based Program funding from the Crime Control
and Prevention District Fund in the amount of$115,000.00 to operate the Children's Defense Fund
Freedom School Summer Reading program.
DISCUSSION:
Crime Control and Prevention District (CCPD) Community Based programs provides funding to
agencies that are recommended by a selection panel and approved by the CCPD Board of Directors.
A panel consisting of staff and community representatives was assembled to evaluate the proposals to
ensure that minimum qualifications were met and that the proposed projects met one or more of the
goals of the Board. On August 18, 2020, the Board reviewed and approved the recommendation to
fund nine of the crime prevention programs, including AB Christian Learning Center in the amount of
$115,000.00. The term of the contract is October 1, 2020 through September 30, 2021.
AB Christian will implement Children's Defense Fund Freedom School Summer Reading program for
youth in Fort Worth. This program will operate during the 2021 summer time in order to provide
research based multi-cultural curriculum based on five essential components: 1) Quality Academic
Enrichment, 2) Parent and Family Involvement, 3) Civic Engagement and Social Action, 4) Nutrition,
Health, and Mental Health, and 5) Intergenerational Leadership Development.
The Crime Control and Prevention District Board allocated the amount of$511,199.52 for 9-single year
grants in its Fiscal Year 2021 budget for the Community Based Crime Prevention programs. Funding
requests were solicited through a Request for Proposal (RFP). The following funds were included in
the Community Based program allocation of the CCPD Budget. They are not mentioned in a separate
Mayor and Council Communication (M&C) due to the delegated authority for contracts under
$100,000.00. These additional contracts will be executed for the following:
CASA of Tarrant County- $50,500.00
SafeHaven of Tarrant County- $45,986.35
Texas New Era Center- $37,134.90
Recovery Resource Council - $40,000.00
JPS Foundation - $76,378.75
Camp Fire First Texas - $45,943.23
New Day Services for Children and Families - $62,301.50
Southside Hornets Athletic Association - $35,002.54
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of
the Fiscal Year 2021 Budget by the City Council, funds will be available in the Fiscal Year 2021
apps.cfwnet.org/council_packet/mc_review.asp?I D=28235&councildate=9/15/2020 1/2
9/18/2020 M&C Review
operating budget, as appropriated, in the Crime Control & Prev Distr Fund. Prior to an expenditure
being incurred, the Police Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I ID I I Year (Chartfield 2)
Submitted for City Manager's Office by_ Jay Chapa (5804)
Originating Department Head: Ed Kraus (4231)
Additional Information Contact: Keith Morris (4243)
ATTACHMENTS
apps.cfwnet.org/council_packet/mc_review.asp?ID=28235&councildate=9/15/2020 2/2