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Contract 54589
CSC# 54589 AGREEMENT FOR COMMUNITY BASED PROGRAMS RECOVERY RESOURCE COUNCIL FISCAL YEAR 2021 In consideration of the mutual covenants, promises, and agreements contained herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas("City"),acting by and through Jesus Chapa, its duly authorized Assistant City Manager, and Recovery Resource Council, a Texas non-profit corporation ("Contractor"), acting by and through Eric Niedermayer, its duly authorized representative. RECITALS WHEREAS, City has determined that Community-Based Programs are necessary to support crime prevention in City during Fiscal Year 2021 to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are: (1) to support efforts to reduce violent crime and gang-related activities through enhanced enforcement activities and crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and(3)to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs;and WHEREAS, Contractor has agreed to operate a Community-Based Program called Ground Zero: Counseling for At-Risk Youth ("Program"), which will support the police department's crime prevention efforts throughout the community; and WHEREAS, City desires to enter into an agreement with Contractor to operate Ground Zero: Counseling for At-Risk Youth; and WHEREAS, as consideration for Contractor's performance and operation of the Ground Zero: Counseling for At-Risk Youth program, City has appropriated monies in the CCPD Budget in the amount of$40,000.00 ("Program Funds")to provide to Contractor on a reimbursable basis, subject to and in accordance with this agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Contractor 2. Exhibit A—Scope of Work: Cover Sheet, Project Plan, and Program Narrative 3. Exhibit B—Budget Narrative Worksheet 4. Exhibit C—Request for Reimbursement (RFR) 5. Exhibit D—Project Plan Status Report OFFICIAL RECORD 6. Exhibit E—Quarterly Outcomes Report CITY SECRETARY 7. Exhibit F—Request for Budget Modification Form FT. WORTH, TX FY2021 Community Based Programs Agreement Page 1 of 32 Between CFW&Recovery Resource Council 8. Exhibit G—Corrective Action Plan 9. Exhibit H—Previous Year's Corrective Action Plan (if applicable) 10. Exhibit I—Verification of Signature Authority Exhibits "A" through "I", which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through I and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term"City"shall include City,and its officers, agents,employees, and representatives. The term "Contractor" shall include Contractor, and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term"Party" shall refer to either City or Contractor. The term"Parties" shall refer to both City and Contractor. AGREEMENT 1. Responsibilities of Contractor Contractor covenants and agrees to fully perform,or cause to be performed,with good faith and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit`B". Program activities shall be reported in accordance with Exhibit"D"- Project Plan Status Report and quarterly measures shall be reported in accordance with Exhibit"E"- Quarterly Outcomes Report. 2. Program Funds 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed the total sum of$40,000.00 ("Program Funds"). 2.2 Payment of the Program Funds from City to Contractor shall be made on a cost- reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized officer of the Contractor. The RFR and Project Plan Status Report shall be submitted to City no later than the 15th day following the end of the month. Submittal of a monthly RFR Project Plan Status Report and Quarterly Outcomes Report is required even if services are not provided. FY2021 Community Based Programs Agreement Page 2 of 32 Between CFW&Recovery Resource Council Each monthly RFR should be sequentially numbered and include expense documentation that is legible,detailed,clear and concise. The submitted RFR shall include monthly and quarterly reports as applicable. Submissions must be scanned and submitted to the Grants and Program Management Section of the Fort Worth Police Department. Submissions should be titled "Recovery Resource Council -RFR Month"and sent either via email to CPD_Grants(rfortworthtexas.gov, or via mail addressed as such: ATTENTION: Contract Compliance Specialist, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly Project Plan Status Report from the Contractor. Additionally, a Quarterly Outcomes Report is required as described in section 4.2 and must be approved prior to reimbursements. Reimbursements shall be made within 30 days of receipt of said documents. Incomplete or incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day reimbursement schedule. 2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.4 Any modifications of more than five (5) percent of any budgeted line-item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form(Exhibit"F")must be submitted,and request must be approved by City, before any money is moved to the line-item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.5 Any modifications to zero line-items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "F") must be completed and approved by City before money is transferred into the new line-item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and 2.5. 2.7 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations FY2021 Community Based Programs Agreement Page 3 of 32 Between CFW&Recovery Resource Council shall be made available to the City upon request. 2.8 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.9 Budget Adjustments shall be submitted via either email to CPD_Grants@fortworthtexas.gov or to the Contract Compliance Specialist, Financial Management Division, Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth, Texas, 76115. 3. Term This Agreement shall commence upon October 1, 2020 ("Effective Date"), and shall end on September 30,2021 ("End Date"). All of Contractor's expenditures under this Agreement must be completed no later than September 30, 2021. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been received by the Contractor. 4. Program Performance 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit"A." 4.2 Contractor agrees to provide a monthly Project Plan Status and Quarterly Outcomes Report to document the performance of the work described in Exhibit"D" and Exhibit"E,"respectively. The Project Plan Status and Quarterly Outcomes Report shall document the program activity names, numbers of participants attending, details of the activities, and a description of the goals achieved in support of the CCPD goals.Quarterly Outcomes Report shall be reported on a quarterly basis and included in the January, April, July, and October RFR and Project Plan Status Report submittals.Additionally,the Quarterly Outcomes Report must include descriptions of any realized successes, and zip code data for unduplicated participants. The monthly Project Plan Status and Quarterly Outcomes Report shall be submitted to City no later than the 15th day after the end of each month. 4.3 Contractor agrees that the monthly Request for Reimbursement and Project Plan Status and Quarterly Outcomes Report will be submitted to City no later than the 15th day after the end of each month. Should Contractor not be able to meet these requirements in a given month, the Contractor shall provide written notification prior to the deadline that details the expected date of submission. If no notification is received before the 15th day, the City may document for future corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, City will send a non-compliance letter notifying Contractor's duly authorized representative of a possible suspension of program funding. 4.4 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3) consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions FY2021 Community Based Programs Agreement Page 4 of 32 Between CFW&Recovery Resource Council of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a Corrective Action Plan for recurring late submissions of an RFR,Project Plan Status, or Quarterly Outcomes Report, or for failing to take corrective actions and responding to audit reports by the City. The CAP will contain the identified issue found by the City, how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit"G". 4.5 A representative of the program from the Contractor shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with thirty(30) days' written notice of termination. 5.4 Termination will be effected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages,including but not limited to actual,consequential,and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability FY2021 Community Based Programs Agreement Page 5 of 32 Between CFW&Recovery Resource Council for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equipment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. Contractor shall maintain all equipment used in the administration and execution of the Program. Contractor shall maintain, replace, or repair any item of equipment used in support of the Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Grants and Program Management Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours, at the expense of the City or Contractor, with such audit to be performed by an auditor selected by the City or the Board.All records shall be retained for three(3)years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as soon as reasonably practical. Contractor shall have fifteen(15)days to provide City with a written explanation and any supporting documentation regarding practice or expenditure. If Contractor fails to resolve or cure the questioned practice or expenditure to the City's satisfaction within the fifteen(15)day period,City reserves the right to withhold further Program Funds under this and/or future agreement(s)with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any FY2021 Community Based Programs Agreement Page 6 of 32 Between CFW&Recovery Resource Council sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include,but are not limited to: providing final Project Plan Status Report and Quarterly Outcomes Report, making final payments, and disposing of the Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and work to be performed by Contractor under this Agreement and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD) funding. This information will include, but may not be limited to, the zip-codes of participating individuals of the program(s)receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. 7.7 If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. 7.8 If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent,or servant or employee of City. Contractor shall have exclusive control of,and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members,agents,servants,employees,subcontractors,program participants,licensees,or invitees. The doctrine of respondent superior shall not apply as between City and Contractor, its officers, members,agents, servants,employees,subcontractors,program participants,licensees,or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor.No federal,state,or local income tax,nor any payroll tax of any kind, shall be withheld FY2021 Community Based Programs Agreement Page 7 of 32 Between CFW&Recovery Resource Council or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors,program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES. ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101), CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS,AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANYAND ALL CLAIMS,LAWSUITS,ACTIONS, COSTS,AND EXPENSES OFANYKIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAYRELATE TO,ARISE OUT OF, OR BE OCCASIONED BY(I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR,ITS OFFICERS,AGENTS,ASSOCIATES,EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THISAGREEMENT;EXCEPT THAT THE INDEMNITYPROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY,RESPONSIBILITY,IF ANY,SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS.NOTHING HEREIN SHALL BE CONSTR UED AS A WAIVER OF THE FY2021 Community Based Programs Agreement Page 8 of 32 Between CFW&Recovery Resource Council CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. This section shall survive the expiration or termination of this Agreement. 10. Non-Assignment No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee,member, or program participant of Contractor shall have a financial interest, direct or indirect,in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor permit its officers,members,agents, employees, subcontractors, or program participants to engage in such discrimination. FY2021 Community Based Programs Agreement Page 9 of 32 Between CFW&Recovery Resource Council ONLY TO THE EXTENT PERMITTED BY THE CONSTITUTION AND LAWS OF THE STATE OF TEXAS AND LIMITED BY THE LIMITS OF LIABILITY AS SET FORTH IN THE TEXAS TORT CLAIMS ACT (TEXAS CIVIL PRACTICE AND REMEDIES CODE CHAPTER 101),IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. This section shall survive the expiration or termination of this Agreement. 13. Compliance 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers It is understood that be execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunity If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property: Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 16. Insurance Requirement 16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: FY2021 Community Based Programs Agreement Page 10 of 32 Between CFW&Recovery Resource Council (a) Commercial General Liability(CGL): Contractor is self-insured in keeping with the terms of the Texas Tort Claims Act. Contractor will furnish a Certificate of Self-Insurance in lieu of the required general liability insurance certificate. (b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and$100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. 16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in favor of the City. Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. Ten(10)days'notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions FY2021 Community Based Programs Agreement Page 11 of 32 Between CFW&Recovery Resource Council 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement,venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations,maintenance or administration of any sectarian or religious facility or activity,nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)tax-exempt status during the term of this Agreement. FY2021 Community Based Programs Agreement Page 12 of 32 Between CFW&Recovery Resource Council 17.12 Contractors are required to conduct criminal background screenings for all volunteers or employees who will be working with children under the proposed program. All criminal background checks shall be in compliance with Texas Department to Family and Protective Services standard, the Texas Administrative Code and all other applicable law. Contractors will be responsible for conducting criminal background screening and for maintain appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 18. Notice Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand- delivery or via U.S. Postal Service certified mail,postage prepaid,to the address of the other party shown below: CITY: Jesus Chapa, Assistant City Manager City Manager's Office City of Fort Worth 200 Texas Street Fort Worth, TX 76102 Copies To: Contract Compliance Specialist Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 200 Texas Street Fort Worth, TX 76102 CONTRACTOR: Recovery Resource Council Eric Niedermayer, Chief Executive Officer 2700 Airport Freeway Fort Worth, TX, 76111 19. Counterparts: Electronically Transmitted Signature This Agreement, as well as any associated documents to this Agreement, including RFR's and Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. FY2021 Community Based Programs Agreement Page 13 of 32 Between CFW&Recovery Resource Council 20. Immigration Nationality Act Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice to Contractor,shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. 21. Signature Authority The person signing this Agreement hereby warrants that he/she has the legal authority to execute this Agreement on behalf of the respective party, and that such binding authority has been granted by proper order,resolution,ordinance or other authorization of the entity. This Agreement and any amendment hereto, may be executed by any authorized representative of Supplier whose name, title and signature is affixed on the Verification of Signature Authority Form, attached as Exhibit L Each party is fully entitled to rely on these warranties and representations in entering into this Agreement or any amendment hereto. [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE FOLLOWS] FY2021 Community Based Programs Agreement Page 14 of 32 Between CFW&Recovery Resource Council IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas, to be effective this day of 120 APPROVED AND AGREED FOR CITY APPROVED AND AGREED FOR OF FORT WORTH RECOVERY RESOURCE COUNCIL sJ.Chapa(Sep 02009:35CDTr Lisa Reiling(Sep 2 02014:25CDT) esus J. C apa Eric Niedermayer Assistant City Manager Chief Executive Officer Date: Sep 28, 2020 Date: Sep 25,2020 APPROVAL RECOMMENDED APPROVED AS TO FORM AND Edwin Kraus LEGALITY FOR RECOVERY Edwin Kraus(Sep 26,2020 08:54 CDT) RESOURCE COUNCIL Edwin Kraus Chief of Police Sep 26, 2020 Attorney for Recovery Resource Council Date: 4�aaonn �� Date: eF FORr�oad APPROVED AS TO FORM ANDo�,,o LEGALITY FOR CITY OF FORT ATTEST gip°a° °o=° WORTH kw t�l156�P. G'iOt66 p�Qn�nEXASo-tip 11� r Ronald P.Gonzales(Oct ,202010:15 CDT) W. Mary J. Kayser Jessika Williams City Secretary Assistant City Attorney Date: Oct 1,2020 Date: Sep 28, 2020 M&C No. NOT REQUIRED 1295 CERTIFICATION: 2020-649339 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. .K�7lf*. Keith Morris Contract Compliance Manager Date: Sep 25,2020 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FY2021 Community Based Programs Agreement Page 15 of 32 Between CFW&Recovery Resource Council FY2021 CRIME CONTROL AND PREVENTION DISTRICT PROPOSAL COVER SHEET CONTRACTOR: Recovery Resource Council AMOUNT REQUESTED: $40,000.00 PROGRAMIPROJECT TITLE: Ground Zero: Counseling for At-Risk Youth DIRECTOR: Eric Niedermeyer PHONE NUMBER: (817)332-6329 PHYSICAL ADDRESS: 2700 Airport Freeway,Fort Worth TX 76111 CONTACT PERSON: Lisa Reiling EMAIL ADDRESS: l.reiling@recoverycouncil.org PHONE NUMBER: (817)332-6329 FAX NUMBER: (817)332-2828 PROGRAM PURPOSE STATEMENT: Ground Zero will provide campus-based individual counseling services for at- risk youth,age 10-17,in two Fort Worth ISO Alternative schools and at the Juvenile Detention Center in Fort Worth. GEOGRAPHICAL AREA/COUNCIL DISTRICT SERVED: Please mark all that apply Q Specific Zip Code(s)—Specify below: (S)City Wide(ALL) Q Council District 3 Q Council District 4 Q Council District 2 Q Council District 6 Q Council District 7 Q Council District 5 Q Council District 8 Q Council District 9 CONTRACTOR STATUS: Z Registered Private Nonprofit(5010) ❑ Registered Public Nonprofit COOPERATIVE AGREEMENT USE(SECTION 27) ❑ Yes Z No MARK THE APPLICABLE CCPD GOAL(S)—see"Definitions of Underlined Terms"before making a selection ❑ Reduce violent crime through crime prevention programs ❑ Reduce gang-related activities through crime prevention programs ❑ Increase safety in neighborhoods(see"Direct Neighborhood Project") ❑ Decrease crime in neighborhoods(see"Direct Neighborhood Project") ❑ Increase the jsqfLe1y of youth through crime prevention programs or intervention programs Z Reduce juvenile crime through crime prevention programs or intervention programs. MARK(IF APPLICABLE) THE CCPD SPECIAL EMPHASIS ❑ Program incorporates literacy instruction/skills for children ages 0-9. MARK THE PRIMARY TARGET POPULATION(S) Z Previously Adjudicated Z Never Adjudicated ❑ Children of Adjudicated ❑ Adults Z Children ❑ Parents CERTIFICATION: I certify that the information contained in this contract fairly represents the above-named Contractor's operating plans and budget. I acknowledge that I have read and understand the requirements and will comply with all applicable rules and regulations relating to the contract process. I certify that I am authorized to sign this form and to enter into and execute a contract with the City of Fort Worth to provide the services authorized. NAME: Eric Niedermayer TITLE: Chief Executive Officer SIGNATURE: _isaReiling(Sep 2 02014:25CDT) DATE: Sep 25, 2020 FY2021 Community Based Programs Agreement Page 16 of 32 Between CFW&Recovery Resource Council Exhibit A o W N W o N (D M w1.0 M -- q > O cd o M _ cc � O O y O v sue. > U y y Cd Z ,, Y O > O V] 'd O O >1 y 4-i y M q � 00 svi yi". y O O y as a rn a U O o - V O 00 - 4Gp cc ,Oas a W +• Off. � rn �" �" O � ,� a�i •° U o •� a a� a� rn 0 a� QI o q P.yQ" Orn V64 y _y Y "d p Xy � F+I O FBI 4-4 bo bo Cd Cd U CG ,� Y bocc cd as .. U V u 'd O y o G7 rn O t' 'd p O p a� api u �" c y O � O O No o m O p bA o y Cq O O N �O N k 4- to O (' W) o y u 'y H r- O l— 00 m r- V] a ci o y m r. o 1� 4;; - IT Vl c r L7 yU > U � b O cw — :� _ 'd A a O �' _ a� 0 a 'y Z y O - O� [z� U O - bA N p O P- b 0 U ". O � p � w � W w w U O O . Urn 0 « k 3 § § © & b £ 4 * . � \ R � E % 0 o A as \ U m 2 k U - � - 7 $ � \ — • / ( � / � � - o § Ell § 2 D \ 4-4 / m @ o ® 1 % (D 4-4 / k § « � / � K = f\ as '2 \ k £ k q 2m0 ) § - � A2 »k / - \ •/ § § 4 pq \ � \ § . / 0 \ \ ) t k � // / EXHIBIT A: PROGRAM NARRATIVE PROGRAM ABSTRACT Ground Zero offers comprehensive prevention and intervention services provided by a Licensed Professional Counselor and Prevention Specialist. The project will serve at-risk youth, ages 10-17, with the overall goal of reducing juvenile crime through services which support adolescents in developing critical life skills, living drug- free, and overcoming the impacts of adverse childhood experiences. Services are campus-based at alternative schools, middle and high schools in Fort Worth ISD, and the Lynn W Ross Juvenile Detention Center. PROBLEM AND CAUSES 1) Programs must address at least one of the following CCPD problem area(s) from the Goal selected on the cover sheet: violent crime, gang-related activities, lafty of residents and/or youth, crime in Fort Worth neighborhoods, or juvenile crime. Agencies should consult the specific definitions included in this packet. Please justify your selection on the cover sheet by: a. Identifying and describing the problem area(s) relevant to your program. Ground Zero addresses the CCPD problem area of juvenile crime. The problem areas relevant to Ground Zero participants include: academic failure; poor social interactions; delinquency, truancy, violent behavior and onset of mental illness and/or substance use. b. Identifying if your contract is for a crime prevention program, intervention program, or a direct neighborhood proiect. This proposal is a prevention and intervention program for at-risk youth, ages 10-17, attending Fort Worth Alternative Schools or residing at the Juvenile Detention Center in Fort Worth. c. Please describe in detail the causes of those problem area(s) and cite sources. Many of the youth in the City of Fort Worth are in crisis,living with adverse experiences. Youth who have been exposed to adverse childhood experiences fail to develop psycho-social competencies, may exhibit feelings of inferiority and confusion, and may struggle with academic failure and social interactions. Adverse childhood experiences are identified as child abuse, homelessness, poverty, witnessing intimate partner violence, exposure to adult substance abuse, and community violence. Such experiences have a profound impact on a child's life and may lead to delinquency, truancy, poor academic performance, violent behavior, and early onset of alcohol/drug use. Socially and emotionally impaired youth may act out their need for help through classroom disruption, violence, poor school performance and criminal activity. Without appropriate levels of prevention and intervention, behavior problems will escalate. Youth expelled as a result of serious and persistent or felonious misbehavior in school,home or community tend to follow a destructive path into young adulthood. This downward spiral can and must be prevented. At-risk youth live with chronic personal trauma; many are suffering from post- traumatic stress, anxiety, and depression. Targeted education, support groups, and individual counseling with at- risk youth is critical in preventing the escalation of aggressive and risky behaviors, illegal substance use, and mental illness. Underage substance use can affect all segments of a community including children, youth, adults, and families. Crime rates, school dropout rates, teen pregnancy, dating violence, and suicide rates may all be impacted. In 2017,marijuana represented 85% of drug trafficking arrests in the Dallas-Fort Worth Region. In that same year, 850 Tarrant County youth were arrested for drug possession. Furthermore, 7% of youth, in grades 6- 12, reported that every party they had gone to, marijuana or other drugs had been available (2017 Texas School Survey, Regional Needs Assessment/Region 3). Percentage of students report using marijuana in the month prior to survey in Ft. Worth ISD is 10%; Percentage of students report using alcohol in the month prior to survey in Ft. Worth ISD is 23%; Percentage of students report using alcohol several times a month in Ft. Worth ISD is 10%; (Student survey conducted by the Public Policy Research Institute at Texas A&M University). The Ground Zero project is a crime-prevention program and an intervention program. By providing evidence-based prevention and FY2021 Community Based Programs Agreement Page 19 of 32 Between CFW&Recovery Resource Council Exhibit A intervention services, the Ground Zero project redirects adolescents toward developing the knowledge, skills, character, and attitude they need in order to lead them back to improved performance in school and reduce the risk of problems related to drugs and crime. The 3 strategies include(1)facilitation of the curriculum-based prevention education using the Project Toward No Drug Abuse curriculum developed by Steve Sussman, Ph.D. from the University of Southern California and the Institute for Prevention Research;(2) one-on-one counseling delivered to students at Alternative schools in Fort Worth ISD by a Licensed Professional Counselor;(3)weekly curriculum- based support groups delivered at the Lynn W.Ross Juvenile Detention Center in Fort Worth by trained Prevention Specialists to adolescents that are currently on probation. All program services are designed to increase participants' knowledge and skills to stay violence, crime, and drug free. PROGRAM ACTIVITIES AND OUTCOMES 2) Describe the direct target population the program/project will directly benefit. How many people? What definable population group (i.e. age, ethnicity, etc.)? What neighborhood(s)? The target population is students, ages 10 to 17, attending Middle Level Learning Center and Metro Opportunity High School (the Discipline Alternative Education Programs for Fort Worth ISD) the students incarcerated at the Lynn W.Ross Juvenile Detention Center,and adolescents currently on probation. Two hundred (N = 200) of these students will go through 12 sessions delivered from the Project Toward No Drugs (PTND) evidence-based curriculum, 75 students will receive one-on-one counseling from the Licensed Professional Counselor, and 85 students will receive prevention education on the skills and knowledge needed to remain violence, crime, and drug free. 3) Describe how your program/project addresses the causes of the problem area(s) and achieves the goals of CCPD. Cite relevant sources for evidence-based, evidence informed, or promising practice. Ground Zero delivers the evidence-based curriculum, Project Toward No Drugs (PTND), using the Curriculum-Based Support Group Model. Project Toward No Drugs (https://tnd.usc.edu/) was developed by University of Southern California Institute for Prevention Research and has been studied for over two decades. The evidence-based practices that will be used by our Licensed Professional Counselor in one-on-one counseling sessions are Cognitive Behavioral Therapy, Trauma-Informed Therapy, Motivational Interviewing, and/or Eye Movement Desensitization&Reprocessing therapy for individual counseling services. These practices have been well-researched and consistently demonstrate effectiveness for trauma-informed care with at-risk and high-risk adolescents. All are listed on the SAMHSA registry of evidence-based practices, the National Institute of Health, and National Institute of Drug Abuse: • www.nebi.nlm.nih.gov/pmc/articles/PMC1463134/. (Motivational Interviewing) • www.samhsa.gov/nctic/trauma-interventions. (Trauma Informed Therapy) • www.nebi.nlm.nih.gov/pmc/articles/PMC3584580/. (Cognitive Behavioral Therapy). All three strategies of this project are conducted face-to-face with adolescents who are exhibiting risk factors such as school failure, interpersonal social problems, delinquency, or other antisocial behavior. Additionally, many adolescents are faced with psychological problems, such as depression or suicidal behaviors that increase their chances of developing a substance use disorder or criminal activity problem. The project is designed to meet the unique needs of youth in crisis and at-risk for substance use, related mental health disorders, or criminal behavior patterns. 4) Describe your measurable program activities and how they address the causes you described in Question #1. Please include a description of measures and how your program will meet these goals. FY2021 Community Based Programs Agreement Page 20 of 32 Between CFW&Recovery Resource Council Exhibit A a) Measurable: 200 students enrolled in the 12 session, evidence based PTND Curriculum at Middle Level Learning Center, Metro Opportunity High School, Tarrant County Juvenile Justice Center. A trained and credentialed Prevention Specialist with 23 years of experience working with indicated youth will facilitate this curriculum at each of these sites on a weekly basis. Successful completion of the program will result in students ending or reducing their use of cigarettes, alcohol, marijuana, and hard drugs (i.e., cocaine, hallucinogens, depressants, amphetamines, etc); ending or reducing their weapon carrying and victimization; knowledge and understanding of accurate information about the consequences of drug use and abuse, including environmental, social,physiological, and emotional consequences; and demonstrate behavioral and cognitive coping skills. b) Measurable: 75 students will receive one-on-one counseling at their school, Middle Level Learning Center or Metro Opportunity High School, from a Licensed Professional Counselor. Students benefit from the individualized, comprehensive support that youth often need to process the internal conflicts and emotions they have about the challenges and barriers they face at home, school and among their peers which can quickly transform into violence, crime, and drugs without the support and skills received through this program. c) Measurable: 85 students, who are currently on probation for committing a crime, will attend stand alone, prevention education classes. These classes will be offered one time per week at the Lynn W Ross Juvenile Detention Center. Topics of the classes will include Communication&Drug Education; Stress, Health, and Goals; Drug Use-Myths and Denials; Chemical Dependency and Family Roles; Alcohol and Consequences; Crime and Drugs; Tobacco, Vaping, and E-cigarettes; Marijuana and consequences; and Decision Making and Consequences of Alcohol, Tobacco, and Other Drugs. 5) Describe your measurable program outcomes and how they affect the problem area(s) described in Question#1. Please include a description of your evaluation methods. a) Measurable: 70% of students that meet the attendance requirements of 10 out of 12 session will have an overall successful completion resulting in an increased perception of harm of substance use and misuse. This will be evaluated with a pre and post survey consisting of 10 questions about their opinion of drug use and 5 questions about their personal use in the last 30 days. b) Measurable: 75% of students that participate in 3 or more counseling sessions will report decreased incidents of fighting, anger outbursts and feelings of worthlessness, helplessness, and depression in the past 2 weeks. This will be evaluated by the pre/post survey that is completed by the student on their first and last session. c) Measurable: 70% of students that complete 3 or more individual or curriculum classes will report being"Fully Committed"to staying violence, crime, and drug-free on the "My Safe Future" survey facilitated by a Prevention Specialist. 6) Describe how your program addresses the CCPD special emphasis priority: literacy instruction/skills specifically for children ages 0-9? Ground Zero will not directly address literacy instruction/skills. However, decades of research have validated that literacy and learning of all kinds will not be possible, or will be significantly slower, without the presence of the skills and capabilities that are taught, practiced, and processed through the implementation of this project. 7) Describe what makes your program unique. Include descriptions of how it compares with similar programming offered in the area. If applicable, describe how your program/project integrates City of Fort Worth programming or personnel, improves existing City of Fort Worth projects/programming, or is directly involved with City of Fort Worth efforts to achieve Annual Report Strategic Goals. FY2021 Community Based Programs Agreement Page 21 of 32 Between CFW&Recovery Resource Council Exhibit A The Ground Zero program employs a credentialed Prevention Specialist with 23 years of prevention education experience specifically with students with an elevated risk of mental and behavioral health issues and/or have already demonstrated signs of risky behavior including violence, crime, and drug involvement. Though there are other prevention programs services in schools and other sites in Fort Worth,Recovery Resource Council is the only prevention program providing the Project Toward No Drug Abuse curriculum at the only two alternative schools for Middle School and High School students in Fort Worth ISD. Ground Zero is also unique in its ability to offer free campus-based counseling services to students at their school. Without this service, school counselors must refer students to community-based counseling programs. The project Counselor is trained in a variety of evidence-based practices including Eye Movement Desensitization and Reprocessing(EMDR)therapy and is both an LPC and a LCDC bringing a unique training and skill level to the project. The Counselor and Prevention Specialists work closely with the Social Worker and Counselor at the schools to ensure the other services provided to the students referred for Ground Zero are not duplicates of the individual counseling services. In addition, the network of contacts between Recovery Resource Council and partnering agencies communicate frequently to ensure appropriate referrals are made to fill gaps for all students possible and duplication of services are avoided. Recovery Resource Council has partnered with the FWISD Alternative Education Programs and the Juvenile Justice program for multiple decades. These partnerships have been successful in their collaboration and efforts to educate youth in the various programs and serve as a pivotal factor in the lives of youth in Fort Worth. 8) Describe if this is a new or existing program, including: a. How long it has been in operation The current program format combining prevention education, support group, and individual counseling services began in 2012. b. How it is currently financially sustained Currently, one Counselor is funded by the Office of the Governor under a contract that will end on August 31 st, 2020. An application has been submitted to the OOG to continue funding through 2021. c. If this an expansion of an existing program This is an expansion of the existing program. d. Why CCPD funds are necessary at this time CCPD funds are necessary to maintain and/or expand the provision of LPC counseling services to Fort Worth adolescents. ORGANIZATION 9) Briefly describe your organization.Include how long your organization has served the community and the nature of your services. Since 1957, Recovery Resource Council has served the residents of Fort Worth with the mission to promote wellness and recovery from alcohol, substance use disorders, and trauma. Each year over 3,000 Fort Worth residents benefit from our programs provided through a continuum of prevention and intervention services. Recovery Resource Council has an experienced, professional, and effective management team. The CEO has 41 years of experience in the field of mental health, addiction, and criminal justice. He has served as Recovery Resource Council's CEO for 20 years and is an active member of the Association for Substance Abuse Professionals. The Chief Program Director has been with the Council for 14 years and recently chaired the Region 3 Prevention Network, as well as being an Advanced Certified Prevention Specialist. She has extensive training and experience in prevention services as well as management, team building, and group facilitation in both the FY2021 Community Based Programs Agreement Page 22 of 32 Between CFW&Recovery Resource Council Exhibit A fields of drug prevention and family violence. A standard of excellence is maintained by a Strategic Plan and a Quality Management Performance Plan that is reviewed and updated annually by the Board. Our personnel policy and procedure manual and board policies are updated at least annually and are in compliance with state, federal contract requirements and Joint Commission Standards. The Ground Zero - Counseling At-Risk Youth project is under the supervision of the Council's Director of Prevention Services, providing school and community-based prevention programming since 1985. The Ground Zero Project Counselor, who will be partially funded by this grant, is a master's level Cognitive Behavioral Therapist, well-trained and well-informed in relation to Trauma- Informed Therapy. She is a Licensed Professional Counselor(LPC),a Licensed Chemical Dependency Counselor (LCDC), and an Advanced Certified Prevention Specialist, trained in Eye Movement Desensitization & Reprocessing(EMDR)therapy. 10) Describe how the proposed program fits the mission of your organization. Our Mission: To promote wellness and recovery from alcohol, substance use disorders, and trauma. Ground Zero is designed to interrupt the cycle of adverse childhood experiences, help adolescents to recover from the mental and emotional impact of trauma, build resilience and resources to forge a safe and healthy trajectory for their future. 11) Describe the geographic area your organization and project will serve(i.e.city wide,council district(s), zip code, neighborhood,census tracts, etc.). Ground Zero project will serve identified at-risk students living in the boundaries of Fort Worth ISD that are assigned to the Discipline Alternative Education Programs (DAEPs). These DAEPs are Middle Learning Center (76107)and Metro Opportunity High School(76107).Classes will also take place at the Juvenile Detention Center in Fort Worth (76111). SUSTAINABILITY 12) Describe and list what other funds have been secured or applied for on behalf of this program. If this is new programming, include a description of what must happen to implement your program to complete your project by September 30, 2021. In 2012, Recovery Resource Council received a grant from the Rees-Jones Foundation to implement and evaluate a pilot project that was designed to integrate prevention education,support group services,and individual counseling and create a wrap-around service delivery system to meet the comprehensive needs of at-risk and high- risk youth. At the time, there was growing concern amid researchers and academic circles concerning the life- changing impact of Adverse Childhood Experiences (ACE'S). This concern was due in part to the mounting evidence that prevention education alone was not sufficient to meet the complex mental and emotional needs of youth living with ACE'S. After our first year of services the program produced successful outcomes that led the Foundation to fund the program for five more years. In 2017, the Foundation's area of interest shifted to the Council's veteran services program. We were able to leverage the success and uniqueness of the program to secure a 3-year grant from the Office of the Governor, Criminal Justice Division: Juvenile Justice Services. A new application has been submitted to the OOG for funding through August 31, 2021. However, support from the City of Fort Worth, Community Based Programs, is required to maintain and expand the program to serve 200 youth. 13)Describe your plans to sustain this program beyond the CCPD funding period. Recovery Resource Council has demonstrated its ability to sustain this program for 8 years with local and state funding. In order to respond to a growing number of requests for services among Fort Worth ISD schools, the Council needs to have the capacity to maintain a full-time Counselor and make services more comprehensive FY2021 Community Based Programs Agreement Page 23 of 32 Between CFW&Recovery Resource Council Exhibit A for adolescents in need. The expansion will be sustained beyond the CCPD funding period by the Council's robust fundraising activities, including cultivation of several local private foundations and corporate charities. 14)Has your Contractor obtained funding through the Crime Control and Prevention District previously? ® Yes ❑ No If so,please fill out the form on page 20.Include any awards received in the previous three cycles(FYI 8,FY19, and FY20). The most recent funding obtained through the CCPD was a grant award for $60,550 in FY'16. FY2021 Community Based Programs Agreement Page 24 of 32 Between CFW&Recovery Resource Council Exhibit A Crime Control and Prevention District Partners with a Shared Mission Exhibit B-Budget Narrative(Recovery Resource Council) DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL MEASURE REVENUE Office of the Governor,Criminal Justice Division:Juvenile Justice Programs 1 12.001 MONTHS 1 $9,059.161 $108,710.00 $0.00 A.SALARY FTE Certified Prevention Specialist-Will provide weekly evidence based curriculum sessions at Middle Level Learning Center,Metro Opportunity High School,and Tarrant County Juvenile Justice Center in Fort Worth.CCPD funds will pay a portion($15,400- 1.00 FTE $52,000.00 $52,000.00 29.6%)of the annual FTE salary.The Prevention Specialist will allocate approximately 12 hours/week to CCPD tasks. FTE Licensed Professional Counselor-Will provide up to 10 individual counseling sessions for at-risk juveniles at Middle Level Learning Center or Metro Opportunity High School. 1.00 FTE $52,000.00 $52,000.00 CCPD funds will pay a portion($15,400-approximately 30%)of the annual FTE salary.The LPC will allocate approximately 12 hours/week to CCPD tasks. B.FRINGE Fringe-This expense is to cover Fringe benefits for the two FTE Project Staff.CCPD funds 23.01% PERCENTAGE $104,000.00 $23,928.00 will pay a portion($9,200)of the annual Fringe. C.TRAVEL Trainings-This expense covers In-State travel,lodging and registration for training.No 4.00 TRAININGS $915.00 $3,660.00 CCPD funding will be used for Travel or Training expenses. Travel for Counseling Services-This expense covers local mileage reimbursement to deliver 4800.00 MILES $0.50 $2,400.00 counseling services for at-risk youth.No CCPD funds will be used to cover Travel expenses. D.EQUIPMENT $0.00 E.SUPPLIES Standard office supplies-This expense is for general office supplies for 2 project staff @ $35.00/month for 12 months(2 staff x$35 x 12 months=$840).No CCPD funding will be 2.00 STAFF $420.00 $840.00 used to purchase Supplies. F.CONSULTING/CONTRACTING Network and Server Software-This expense is for networking and server software, calculated at$15/month each.No CCPD funding will be used for Consulting/Contracting 12.00 MONTHS $30.00 $360.00 services. G.SUB-GRANTS $0.00 H.00CUPANCY $0.00 INDIRECT Indirect-This expense covers Administration services for Accounting and HR as it relates to 12 MONTHS $1,126.83 $13,522.00 this project.No CCPD Funding is used to pay for Administrative expenses. FY2021 Community Based Programs Agreement Page 25 of 32 Between CFW&Recovery Resource Council Exhibit B Exhibit C CRIME CONTROL Request for Reimbursement(RFR) AND PREVENTION DISTRICT FY 2021 Submit To: By Email: Submitting Agency: Recovery Resource Council cpd_grants@fortworthtexas.gov Contact Name: Lisa Reding Mail: Phone Number: (817)332-6329 Bob Bolen Public Safety Complex Email: lxeiling(d,recoverycouncil.org Attn:Grants Manager Remit Address: 2700 Airport Freeway,Fort Worth TX,76111 Financial Management Division Invoice Number: 505 West Felix St. Fort Worth,TX 76115 Month of Request: DIRECT COSTS(90%Minimum) A B C D E Total of Previous This Month's (B+C) (A-D) Budget Category Budget Amount Reimbursements Total Requested Remaining Balance Requested Request To-Date Available A Personnel $ 30,800.00 $ $ 30,800.00 B Fringe Benefits $ 9,200.00 $ $ 9,200.00 C Travel&Training $ $ D Equipment - E Supplies $ $ F Contracts/Consultants $ $ G Sub-Awards $ $ H Occupancy $ $ Total Direct Costs Is 40 000.00 1$ INDIRECT COSTS(10%Maximum) A B C D E Total of Previous This Month's (B+C) (A-D) Budget Category Budget Amount Reimbursements Total Requested Remaining Balance Requested Request To-Date Available Total InDirect Costs $ $ $ Supporting documents required with monthly requests. Summary: See Requestfor Reimbursement Instructions for reference Total Budget: $ 40,000.00 Previous Requests: $ This Request: $ Total Requested To-Date $ Remaining Funds $ 40,000.00 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order# Fund Dept ID Account RFR Approved For Payment Grant Staff Signature Date Finance Received Stamp Placed Below FY2021 Community Based Programs Agreement Page 26 of 32 Between CFW&Recovery Resource Council Exhibit C N _ M �3 O q QQ O o o C U W V N N z W V on � O O A O O A O O O r. to1.0 0 Cd 1., O °� p4 A � w � ^d � W � o C v, ,•O O C Cd 41-1 p P-4 vl vl V U '�" Q" Cd .o O O Zi V U o •� o P, � o � a ino a� O fj v� y � U $14 s0- ■ ■ ■ ■ ¢ ■ y U t O rl i". " V yI� " cd O o r' W y L Q.' •Q" bA rj �"" •Q" o y 1.0 '•� 4� O ..w U V 'y 4� ...i U rn P. �i A P C a � o o 0 a � O+ 1.0 ai o y bD P4 rn �" E �byA m u P< y U U M P-� m P.� z z i ►7 ° V 0 � .rCXri 3 riw � [� 0104 N � � M ob O 0000 00 z z �, wu� °° z z ocq cc a 1., o y a H U V w oo. O j o 0 m •.. m Cd CA •> o p. � b a d a � Cd � U CA Cd En En En 4-4 y U Q �y O cd 4 a�i a� abi o w yV•, O y yV•, 'yV.�".� �j ,� ci ° Gj r' r'��1 O 0 �o r oo P� '? rn 0 O .0 -�C-j U cd Exhibit E Crime Control and Prevention District Community Based Programs Quarterly Outcomes Report Date: Agency Name: Recovery Resource Council Program/Prcject Title: Ground Zero Fiscal Period: Reporting Period: Contact Name: Lisa Reiling Email: l.reiling@recoverycouncil.org 1. Report outcome measure data and respond to the questions below to provide more detailed commentary on the implementation of the project.Complete the following questions in a brief 2-3 page narrative format. Outcome This Measure# Description Quarter Cumulative Goal 70%of Participants(who complete 10 sessions)will 1.1 report an increased perception of harm of substance use 70% and misuse,as demonstrated by pre/post-test. 75%of Participants(who complete 3 sessions)will report decreased incidents of fighting, anger outbursts and o 1.2 feelings of worthlessness,helplessness,and depression as 75/o demonstrated by pre/post survey. 70%of Participants(who complete 3 sessions)will report 1.3 being"Fully Committed"to staying violence,crime,and 70% drug-free as demonstrated by post survey. 2. Describe major accomplishments achieved in implementing the project.Highlight specific aspects of the project contributing to its success. 3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing the project and how they were addressed or resolved. 4. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: FY2021 Community Based Programs Agreement Page 29 of 32 Between CFW&Recovery Resource Council Exhibit F: Crime Control and Prevention District Community Based Programs REQUEST FOR BUDGET MODIFICATION Fiscal Year 2021 Date Submitting Agency Recovery Resource Council Contact Name Lisa Reiling Phone Number and Email 817-332-6329,I.reiling@recoverycouncil.org Remit Address 2700 Airport Freeway,Fort Worth TX 76111 DIRECT COSTS 90% minimum Budget Category Approved Budget Change Requested Revised Budget A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub-Awards H. Occupancy Total Direct Costs INDIRECT COSTS 10% maximum Approved Budget Change Requested Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory Signatory Title Date FWPD STAFF USE ONLY ❑ Modification Approved ❑ Modification NOT Approved FWPD Staff Signature Date FY2021 Community Based Programs Agreement Page 30 of 32 Between CFW&Recovery Resource Council Exhibit F G� N � M `o CA p � � O O O � •� b P6, F 'p :3 F u .. cd W p y i••i W W •.. H � o F� �. W UUC U PC z p 40. 1*4 d' ca 0 VERIFICATION OF SIGNATURE AUTHORITY NAME OF ENTITY: Recovery Resource Council ADDRESI: 2700 Airport Freeway;Fort Worth,TX 76111 Execution of this Signature Verification Form ("Form") hereby certifies that the following individuals and/or positions have the authority to legally bind Company and to execute any agreement, amendment or change order on behalf of Supplier. Such binding authority has been granted by proper order, resolution, ordinance or other authorization of Supplier.City is fully entitled to rely on the warranty and representation set forth in this Form in entering into any agreement or amendment with Supplier. Supplier will submit an updated Fam1 within ten (10) business days if there are any changes to the signatory authority. City is entitled to rely on any current executed Form until it receives a revised Form that has been properly executed by Supplier. 1. 'Name:Lisa Reiling Position:Chief Program Director 9-ma AM Signature 2. Name: Margie Hatcher Position: Director of Staff Services l Signature 3. Name: Position: Nignature Na e Si*ature of Prestd nt/CEO / I -r \ p 1 Other Title: CW4 �YDo r0.w► [YevQ�^1��a1� �COVe'�`{ Yv�C.eS Da e:_ September 23,2020 1 S r FY2021 Community Based Programs Agreement Page 32 of 32 Between CFW&Recovery Resource Council Exhibit I