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Home My WebLink AboutContract 54600 CITY SECRETARY ° OFF Z . OmNi ; HoTELS- downtown I austin 700 San Jacinto Blvd. Austin, TX, 78701 512-476-3700 June 26,2020 TJ Patterson City of Fort Worth 200 Texas St. Fort Worth,TX 76102 Tj.patterson@fortworthtexas.gov 817-201-4779 EXTENDED STAY CONTRACT Dear TJ, Thank you for your interest in Omni Hotels and Resorts,and specifically the Omni Austin Downtown. We look forward to welcoming your travelers and it is our pleasure to present the following Business Travel Extended Stay Contract for your review. SLEEPING ROOM COMMITMENT January 10,2021—June 1,2021 (1)King Suite Rate:King Suite at$269/night plus 17%tax Total stay= 140 nights x$269=$37,660.00 *Tax Exemption(from Texas Taxes Tax Publication) Guests who occupy a hotel room for 30 or more consecutive days are considered permanent residents and are exempt from hotel tax. There can be no interruption of payment during that period. Taxes will be run for first 30 days and reimbursed at that time and no longer charged.If guest checks out of hotel prior to staying 30 days they will be liable for the f rst 30 days of tax in addition to the contracted room revenue as stated in the cancellation policy. Guests who stay 30 or more days and notes the hotel in writing of their intention beforehand are exempt. Execution of this agreement serves as proper intention for tax exemption status. TERMS OF AGREEMENT The term of this agreement is January 10,2021—June 1,2021. Availability prior to January 10,2021 is not guaranteed. If you wish to extend a reservation,a minimum of two weeks notice must be given to check and confirm or deny availability. PAYMENT PROCEDURE A breakdown of previous week's room charges(room rate)and incidentals will be placed under suite door each Sunday night.These weekly charges will be charged to the corporate card on file on the following Wednesday night, it is required that your travelers approach the front desk with any questions on incidental charges or room rate charges by Wednesday at 5:00pm.Otherwise,the total charges will be posted at that time. BILLING Please note that the Omni Austin Hotel Downtown requires pre-payment for long-term stays. Payment schedule is as follows: OFFOCUAL RECORD CITY SECRETARY FT. WORTH,71+X Due Date Amount Owed Period Owed At Signing $13,450 First and Last Month PREPAYMENT If payment is not provided,the rooms may be released or the agreed upon rate may not be available.Please sign below and return to the Omni Austin Hotel Downtown by June 30,2020. Upon receipt of the signed copy of this agreement, Omni Hotels will confirm rates,and enter the reservations. CANCELLATION In the event the room cancels before check-in once the contract has been signed,you will be responsible for 100%of the total anticipated revenue for the term of the contract. EARLY DEPARTURE FEE In the event the guest departs the hotel prior to the determined check out date(May 31,2021),they will still be responsible for the term of the contract. GUEST ROOMS As our guest check-in time is 3:00 PM,we would appreciate guest arrival after this time. Please be assured, however,that every effort will be made to accommodate guests who arrive at the Omni Austin Hotel Downtown before 3:00 P.M. Check out time is 12:00 PM. PARKING Covered self-parking with in and out privileges are available complimentary and included in the nightly room rate. Valet parking is also available for$45 per day.Rates are subject to change. HOUSEKEEPING Guest rooms will be lightly serviced daily(includes bed made,clean towels and waste collected.)Twice a week the room will be thoroughly cleaned. HOLD HARMLESS To the extent not prohibited by law,you agree to hold harmless Omni Hotels and the Omni Austin Hotel Downtown from any and all damages or destruction,including theft or mysterious disappearance,to any and all equipment owned by, or leased by you. RIGHT TO AUDIT City shall,until the expiration of three(3)years after final payment under the Agreement,have access to and the right to examine any directly pertinent books,documents,papers and records of Omni Hotels involving transactions relating to this Agreement.Omni Hotels agrees to provide all such records to the City within a reasonable time upon request. AUTHORIZED SIGNATURES If this agreement meets with your approval,please sign one copy,and return the signed agreement to my attention within seven (7)business days.Thank you again for your consideration of the Omni Austin Hotel Downtown. We look forward to welcoming your travelers in 2021 and beyond! [signature page follows] ACCEPTED AND AGREED: CITY: City of Fort Worth Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of �/ this contract,including ensuring all performance and By: 7Fy— C.�— reporting requirements. Name: Fernando Costa Title: Assistant City Manager 9/ /30 2 2T.J. P sr 20�'1— Date: o O By: Patterson,Jr.(Sep 30, 20 13:46 CDT) Name:T.J.Patterson,Jr.,Esq. Approval Recommended: Title:Director of Legislative Affairs Government Relations Department �' A roved as to Form and Legality: 7 Paltrrrtv,��N. ,' ... tf,r PP g t3 By. T.J.Patterson,Jr.(Sep 30.202013:46 CDT) :f S Name:T.J.Patterson,Jr.,Esq. `;'v , V°� Title: Director of Legislative Affairs Lvlg-tt L0, y Government Relations Department;#� b YJ' E Matt M Urray(Sep 302013:47 CDT) :Irr(e: Matthew A.Murray Attest: ,: Ti e: Assistant City Attorney Contract Authorization: M&C: Not required By: Ordinance No.24161-04-2020 Name: ar Kayser Title: City Secretary OMNI AUSTIN HOTEL DOWNTOWN: Yy2t42 4 Zollef By: Wette Jones(Sep 29,202016:17 CDT) Name: Yvette Jones Title: Director of Sales&Marketing Date: Sep 29, 2020 i �I - .