HomeMy WebLinkAboutContract 52259-A4 AMENDMENT NO. 4 TO AGREEMENT
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
LAS VEGAS TRAIL COMMUNITY CENTER
STATE OF TEXAS
CITY SECRETARY CONTRACT No. 52259-A4
COUNTY OF TARRANT
WHEREAS, The City of Fort Worth and RPGA Design Group (Consultant) made and
entered into City Secretary Contract No. 52259 (The Contract) which was authorized by
the City Council by M&C C-19-0323, the 19th day of November, 2019, for the Las
Vegas Trail Community Center Design, Phase One; and
WHEREAS, further amendment is necessary to reimburse the Consultant as part of the
design services agreement for additional design services for Phase Two Deign
Services.
NOW THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the
Contract:
1.
Article I — Scope of Services, Paragraph (3) shall be added to read as follows:
(3) Provide additional design services for the design and detailing of Phase Two
Schematic Design and Master Planning. The cost of this additional service is
$25,400.00 plus $1000.00 in reimbursable expenses. The scope of services is
described more fully in RPGA Design Group, Inc. Letter dated June 26, 2020
(revised 9/13/2020), subject: "LVTRise Community Center— Phase 11.1 — City of
Fort Worth, Master Planning, Programming and Schematic Design Services
Only, 8201 Calmont Avenue / Fort Worth, Texas".
2.
Article II — Compensation, first paragraph, is amended as follows:
"Consultant shall be compensated in accordance with the Fee Schedule shown
in Attachment "A". Payment shall be considered full compensation for all labor,
materials, supplies, and equipment necessary to complete the services
described in Attachment 'W'. However the total fee paid by the City shall not
exceed a total of $177,888.00 unless the City and the Consultant mutually agree
upon a fee amount for additional services and amend this Agreement
accordingly."
City of Fort Worth,Texas OFFICIAL RECORD
Standard Agreement for Professional Services AMENDMENT CITY SECRETARY
Revision Date:3/20/2020
Page 1 of FT.WORTH, TX
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
bay garqA&6� administration of this contract, including
By: Dana Burghdoff(Oft2,202 9:27CDT) ensuring all performance and reporting
Name: Dana Burghdoff, AICP requirements.
Title: Assistant City Manager
Date: Oct 2, 2020
By. �a�. �• LY�
Approval Recommended: Name: Brian Glass
Title: Architectural Services Manager
ly ��e Approved as to Form and Legality:
By: Steve Cooke(Oct 1,2020 12:02 CDT)
Name: Steve Cooke
Title: Director, Property Management Dept. YZt p/1
By. JB Strong(Oct 1, 2014:51 CDT)
Attest: Name: John B. Strong
44�000n�� Title: Assistant City Attorney
�FORr �a
Contract Authorization:
PVo o=d
0a*000 *� By. rRonald P.Gonzales(Oct 2,202010:4 T) -aM&�j; n/a
Haan oo—oc4pd Name: Mary J. Kayser
bnooaoo
Title: City Secretary
VENDOR:
RPGA Design Group, Inc
1441 W Lucio-
By:
Javier Ludo(SeD 23.2020 17:27 CDT)
Name: Javier Q. Lucio
Title: Principal
Date: Sep 23, 2020
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
City of Fort Worth,Texas
Standard Agreement for Professional Services AMENDMENT
Revision Date:3/20/2020
Page 2 of 2
Attachment"A"
2
iI RSIP GGUP, AC.
June 26, 2020 (revised 9/22/20)
Ronald Clements, AIA
Property Management Department
City of Fort Worth
401 West 13th Street
Fort Worth, Texas 76102
RE: LVTRise Community Center— Phase 11.1 —City of Fort Worth
Master Planning, Programming and Schematic Design Services Only
8201 Calmont Avenue/ Fort Worth, Texas
Mr. Clements,
It is with great enthusiasm that RPGA Design Group, Inc. presents the following Services and Fee
Proposal for the LVTRise Community Center— Phase 11.1 for the City of Fort Worth (Owner). This
proposal reflects our anticipated Professional Services for assisting in the Master Planning and
Programing/Schematic Design phases of the ongoing Phase II renovations for the former YMCA
facilities' located at 8201 Calmont Avenue in Fort Worth, Texas. We submit the following:
I. General Project Description: RPGA will meet with the Owner to clarify and define the Owner's
requirements and budget prior to commencement of work. We will provide services including
meeting with the City, LVTRise and Childcare Associates to develop and create a Master Plan
Document for the overall site at this locations, creating architectural documents conveying the
extent of the proposed Master Planning work as well as provide initial Programming and
Schematic Design Services for Phase 11.1 on the south Building.
a. Site Master plan working with LVTRise, Childcare Associates and the City of Fort Worth to
determine and establish a long term overall plan for the entire site. The scope will include
one (1) rendered site plan and two (2) perspective renderings illustrating the overall site
master plan.
b. Interior and Exterior renovations to South Building (a new addition is not anticipated or
included in the proposed scope or fees of this proposal)
II. Project Construction Budget:
Funding provided by the City: $ $950,000.00
Funding provided by LVTRise: $ $950,000.00
Total Construction Budget: $ $1,900,000.00*
*This cost does not include the costs for implementing the site master plan.
III. The Scope of Services Desired shall include the following:
A. General Services: RPGA will meet with the Owner to clarify and define the Owner's
requirements and budget prior to commencement of work.
RPGA will supervise and coordinate consultants' activities, review all consultants'
documents and review all pertinent consultant documents with the Owner. Consultants
hired independently by the Owner are excluded from RPGA's supervision and coordination.
101 S.Jennings Avenue,Suite#100 Fort Worth,Texas 76104 (817)332-9477 FAX-(817)332-9487 (888)TRY-RPGA
www.rpgaarchitects.com
City of Fort Worth 2 LVTRise Community Center—Phase 11.1
Revised 9/22/20
RPGA will document all design meetings with the Owner.
B. Master Planning: RPGA will work with LVTRise, Childcare Associates and the City of Fort
Worth to determine and establish a long term overall plan for the entire site. The scope will
include one (1) rendered site plan and two (2) perspective renderings illustrating the overall
Master Plan.
C. Schematic Design: RPGA will design the Project in conformance with the Owner's outlined
program. The design team will prepare approaches to the design. Sketch plans will be
developed, providing "broad brush" concepts to illustrate the potential of the given design.
RPGA will prepare a package consisting of the following: floor plans at 1/8" scale and
rendered sketch elevations and or perspectives sufficient to indicate the character of the
proposed Project.
RPGA will work with our cost estimating consultant to provide a preliminary estimate of
Construction Cost at the conclusion of this phase.
D. Design Development: To be provided later under an amended contract.
1) Construction Documents: To be provided later under an amended contract.
IV. Compensation:
A. Based on our understanding of the scope of services to be performed for the initial phase of
this project, the fees are as stated below. If during the development of the project changes
are made to the scope and/or construction budget of the project, the fees will be subject to
revision. Fees as quoted are good for a period of(90) ninety days from the date of this
proposal.
Architectural/Engineering Fees for LVTRise Community Center— Phase II
Owner agrees to pay the Architect for all professional services rendered under this
agreement. The Architect's fee for Basic Services will be billed on an hourly basis not to
exceed the fees listed below, plus allowable reimbursable expenses.
The hourly billing rates for services of the Architect and the Architect's consultants are set
forth below. The rates shall be adjusted in accordance with the Architect's and Architect's
consultants' normal review practices.
Principals: $165.00
Project Manager: $110.00
Production Personnel: $85.00
Clerical $45.00
Basic Services
Architectural,................................................................................................$ 15,900.00
Programming
Schematic Design
MasterPlan-------------------------------------------------------------------------------------------------$ 7,500.00
One (1) rendered site plan
Two (2) perspective renderings
Structural Engineering.................................................................................$ not included
M.E.P. Engineering $ not included
Total Basic Services Fees $ 23,400.00
101 S.Jennings Avenue,Suite#100 Fort Worth,Texas 76104 (817)332-9477 FAX-(817)332-9487 (888)TRY-RPGA
www.rpgaarchitects.com
City of Fort Worth 3 LVTRise Community Center—Phase 11.1
Revised 9/22/20
Basic Additional Services (as required to develop an accurate cost estimate for the
subsequent phases of this project.
Civil Engineer........................................................................................... $ not included
Landscape and Irrigation (not included in this proposal).......................... $ not included
Geotechnical Services.............................................................................. $ not included
Construction Cost Estimator..................................................................... $ 2,000.00
Total Basic Additional Services Fees $ 2,000.00
Reimbursable Expenses
TAS Registration and Inspection Fees..................................................... $ not included
Anticipated Reimbursable Expenses:....................................................... $ 1,000.00
Total Reimbursable Expenses $ 1,000.00
Anticipated Total Consultant Fees for the LVTRise— Phase 11.1
Not to Exceed:................................................................................................. $ 26,400.00
B. Hourly Rates for Unscheduled or Requested Services (these additional services will only be
provided with an authorized amendment in writing from the Owner):
No Charge will be incurred for minor revisions to the plans during the design process prior to
construction document phase. Compensation for major variances to the agreed-upon plans
and specifications, time involved in additional services, but not initial site visits, will be billed
on an hourly basis as follows:
Principals: $165.00
Project Manager: $110.00
Production Personnel: $85.00
Clerical $45.00
The above listed hourly rates are subject to change with notice. The Owner can negotiate a
set fee at the time, if and when needed.
C. Reimbursable fees will be billed to the Owner at one and one tenth (1.10) the expense
incurred by RPGA. Reimbursable expenses will include, but not be limited to, the following:
a) cost of reasonable incidental charges exclusive of markup for delivery charges; cost of
reproduction, postage and handling of drawings, specifications and other documents;
and renderings, models and mock-ups requested by the Owner and as required in the
normal preparation of Master Planning and Schematic Design documents as required for
reviewing and developing the project.
V. Schedule:
Based on our understanding of the scope of services we estimate the schedule to be as follows:
Programming 1-2 Weeks
Schematic Design 2-4 Weeks
This schedule anticipates a period of one week for review by the Owner for changes and
clarifications at the completion of the Programming Phase.
101 S.Jennings Avenue,Suite#100 Fort Worth,Texas 76104 (817)332-9477 FAX-(817)332-9487 (888)TRY-RPGA
www.rpgaarchitects.com
City of Fort Worth 4 LVTRise Community Center—Phase 11.1
Revised 9/22/20
VI. Changes:
If a major change is made in the scope, approach or details of the Project at the Owner's request
after construction documents are underway or finished, the cost of making changes will be billed
at the above hourly rates. This also applies to any changes required by new zoning or building
code requirements instigated after the Projects' inception.
VII. Documents:
All plans and drawings will be prepared and submitted by RPGA to the Owner for review and
approval on 24" x 36" or 30"x 42" bond sheets, with all plotted lettering clearly legible when the
sheets are reproduced and reduced to half size.
It is implicitly understood that we, RPGA Design Group, will act in the Owner's best interests and, at all
times, carry out duties with reasonable diligence and expedience.
We look forward to discussing this proposal with you at your earliest convenience. Thank you again for
this opportunity.
Yours sincerely,
Javier Q. Lucio, Principal
R P G A Design Group, Inc.
101 S.Jennings Avenue,Suite#100 Fort Worth,Texas 76104 (817)332-9477 FAX-(817)332-9487 (888)TRY-RPGA
www.rpgaarchitects.com