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Contract 54614
CSC# 54614 AGREEMENT FOR PARTNERS WITH A SHARED MISSION BETWEEN ALLIANCE FOR CHILDREN AND THE CITY OF FORT WORTH FOR THE CRIMES AGAINST CHILDREN UNIT PARTNERSHIP FISCAL YEAR 2021 In consideration of mutual covenants,promises, and agreements contained herein, this agreement ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas,("City")acting by and through Jesus J.Chapa,its duly authorized Assistant City Manager, and ALLIANCE FOR CHILDREN, INC., a Texas non- profit corporation ("Contractor") acting by and through Julie Evans, Chief Executive Officer, its duly authorized representative. RECITALS WHEREAS, City has determined that the Crimes Against Children Unit ("CACU") Partnership is necessary to support crime prevention in City during Fiscal Year 2021. CACU will implement the Children's Advocacy Center Program which will enhance the prevention focus of the Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce violent crime and gang-related activities through enhanced enforcement activities and crime prevention programs, (2)to support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs; and WHEREAS, Contractor has agreed to operate the Children's Advocacy Center Program, which will support the police department's crime prevention efforts throughout the community; and WHEREAS, City desires to enter into an agreement with Contractor to operate the Children's Advocacy Center Program; and WHEREAS, City, as consideration for the performance of the Contractor, has appropriated monies in the CCPD Budget in the amount of$103,600.00 ("Program Funds") to provide to Contractor on a reimbursable basis for the operation of Children's Advocacy Center Program subject to and in accordance with this agreement. NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT DOCUMENTS The Agreement documents shall include the following: 1. This Agreement between City and Contractor 2. Exhibit A—Scope of Work: Cover Sheet, Project Plan, and Program Narrative OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX FY21 Partners with a Shared Mission Page 1 of 30 Agreement CFW&AFC 3. Exhibit B—Budget Narrative Spreadsheet 4. Exhibit C—Request for Reimbursement(RFR) 5. Exhibit D—Project Plan Status Report 6. Exhibit E—Quarterly Outcomes Report 7. Exhibit F—Request for Budget Modification Form 8. Exhibit G—Corrective Action Plan Template 9. Exhibit H—Previous Year's Corrective Action Plan (if applicable) Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. In the event of any conflict between the terms and conditions of Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the terms and conditions of this Agreement control. DEFINITIONS The term"City"shall include City,and its officers, agents,employees, and representatives. The term "Contractor" shall include Contractor, and its officers, agents, employees, representatives, servants, contractors, and subcontractors. The term"Party" shall refer to either City or Contractor. The term"Parties" shall refer to both City and Contractor. AGREEMENT 1. Responsibilities of Contractor Contractor covenants and agrees to fully perform,or cause to be performed,with good faith and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project Plan. Contractor shall be responsible for the day-to-day administration of the Children's Advocacy Center Program. Contractor agrees to expend the Program Funds in accordance with the Budget Narrative Form as described in Exhibit "B". Program activities shall be reported in accordance with Exhibit "D"- Project Plan Status Report and quarterly measures shall be reported in accordance with Exhibit"E"- Quarterly Outcomes Report. 2. Program Funds 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed the total sum of$103,600.00 ("Program Funds"). 2.2 Payment of the Program Funds from City to Contractor shall be made on a cost- reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status FY21 Partners with a Shared Mission Page 2 of 30 Agreement CFW&AFC Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized officer of the Contractor. The RFR and Project Plan Status Report shall be submitted to City no later than the 15th day following the end of the month. Submittal of a monthly RFR Project Plan Status Report and Quarterly Outcomes Report is required even if services are not provided. Each monthly RFR should be sequentially numbered and include expense documentation that is legible,detailed,clear and concise. The submitted RFR shall include monthly and quarterly reports as applicable. Submissions must be scanned and submitted to the Grants and Program Management Section of the Fort Worth Police Department. Submissions should be titled"Alliance for Children -RFR Month"and sent either via email to CPD_Grants@fortworthtexas.gov,or via mail addressed as such: ATTENTION: Contract Compliance Specialist, Financial Management Division, Bob Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly Project Plan Status Report from the Contractor. Additionally, a Quarterly Outcomes Report is required as described in section 4.2 and must be approved prior to reimbursements. Reimbursements shall be made within 30 days of receipt of said documents. Incomplete or incorrect submissions shall be returned to the Contractor for resubmission, restarting the 30-day reimbursement schedule. 2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the original approved budget without prior written permission from City. However, Contractor must submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR, during the month the modification took place. The request must include justification for modification to the budget, and the new modified budget cannot exceed the total amount of Program Funds. 2.4 Any modifications of more than five (5) percent of any budgeted line-item in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form(Exhibit"F")must be submitted,and request must be approved by City, before any money is moved to the line-item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.5 Any modifications to zero line-items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "F") must be completed and approved by City before money is transferred into the new line-item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. 2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not be moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and 2.5. FY21 Partners with a Shared Mission Page 3 of 30 Agreement CFW&AFC 2.7 Contractor will document cost allocations for all budgeted expenses throughout the entirety of the Agreement and will be responsible for having a policy and procedure in place for this documentation. Specifically, Contractor will document how all shared costs, personnel time, or equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the program activities described in this Agreement. Documentation of these cost allocations, as well as a copy of the Contractor's policy and procedures for the documentation of the cost allocations shall be made available to the City upon request. 2.8 The City reserves the right to reject any budget modification that the City believes, in its sole discretion, is not clearly aligned with the program activities and any requests for reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit "B" of this Agreement or an approved budget modification form. 2.9 Request for Budget Modification Form(Exhibit"F")shall be submitted via either email to CPD_Grants@fortworthtexas.gov or to the Contract Compliance Specialist, Financial Management Division, Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth, Texas, 76115. 3. Term This Agreement shall commence upon October 1, 2020 ("Effective Date"), and shall end on September 30,2021 ("End Date"). All of Contractor's expenditures under this Agreement must be completed no later than September 30, 2021. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been received by the Contractor. 4. Program Performance 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit"A." 4.2 Contractor agrees to provide a monthly Project Plan Status and Quarterly Outcomes Report to document the performance of the work described in Exhibit"D" and Exhibit"E,"respectively. The Project Plan Status and Quarterly Outcomes Report shall document the program activity names, numbers of participants attending, details of the activities, and a description of the goals achieved in support of the CCPD goals.Quarterly Outcomes Report shall be reported on a quarterly basis and included in the January, April, July, and October RFR and Project Plan Status Report submittals.Additionally,the Quarterly Outcomes Report must include descriptions of any realized successes, and zip code data for unduplicated participants. The monthly Project Plan Status and Quarterly Outcomes Report shall be submitted to City no later than the 15th day after the end of each month. 4.3 Contractor agrees that the monthly Request for Reimbursement and Project Plan Status and Quarterly Outcomes Report will be submitted to City no later than the 15th day after the end of each month. Should Contractor not be able to meet these requirements in a given month, the Contractor shall provide written notification prior to the deadline that details the expected date of submission. If no notification is received before the 15th day, the City may document for future FY21 Partners with a Shared Mission Page 4 of 30 Agreement CFW&AFC corrective action. If, by the last day of the same month, Contractor has not submitted the required reports, City will send a non-compliance letter notifying Contractor's duly authorized representative of a possible suspension of program funding. 4.4 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3) consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a Corrective Action Plan for recurring late submissions of an RFR,Project Plan Status, or Quarterly Outcomes Report, or for failing to take corrective actions and responding to audit reports by the City. The CAP will contain the identified issue found by the City,how the Contractor will correct that issue, who the responsible person will be to ensure completion, and a target completion date. An example of this form is attached as Exhibit"G". 4.5 A representative of the program from the Contractor shall attend quarterly meetings of the Crime Control and Prevention District Board as requested. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD, and not from any other monies of City. In the event that funds from the CCPD are not received in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services performed by Contractor under or in connection with this Agreement. 5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year for any payments due hereunder, City will notify Contractor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of payments herein agreed upon for which funds have been appropriated. 5.3 The City may terminate this Agreement at any time and for any reason by providing the other party with thirty(30) days' written notice of termination. 5.4 Termination will be effected by delivering to Contractor written notice of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. FY21 Partners with a Shared Mission Page 5 of 30 Agreement CFW&AFC 5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any and all rights to monetary damages,including but not limited to actual,consequential,and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder. City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equipment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of the City. Contractor shall maintain all equipment used in the administration and execution of Children's Advocacy Center Program. Contractor shall maintain, replace, or repair any item of equipment used in support of the Children's Advocacy Center Program, or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of Children's Advocacy Center Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of Children's Advocacy Center Program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds to the Grants and Program Management Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an itemized description of each piece of equipment,the date each piece of equipment was purchased, the cost of purchase for each piece of equipment, and the location of each piece of equipment. 7. Administrative Requirements 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds and to allow for reasonable audits of such records during regular business hours, at the expense of the City or Contractor, with such audit to be performed by an auditor selected by the City or the Board.All records shall be retained for three(3)years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine, and audit at any time any and all such records relating to operations of Contractor under this Agreement. Contractor, its officers, members, agents, employees, and subcontractors, upon demand by City, shall make such records readily available for investigation, examination, and audit. In the event of such audit by City, a single audit of all Contractor's operations will be undertaken and may be conducted either by City (performed by staff in the Police Department or the City's Internal Audit Department) or an independent auditor approved by the City or Board. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. 7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as soon as reasonably practical. Contractor shall have fifteen(15)days to provide City with a written FY21 Partners with a Shared Mission Page 6 of 30 Agreement CFW&AFC explanation and any supporting documentation regarding the practice or expenditure. If Contractor fails to resolve or cure the questioned practice or expenditure,to the City's satisfaction,within the fifteen(15)day period,City reserves the right to withhold further Program Funds under this and/or future agreement(s)with Contractor. 7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty, or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. The closeout requirements shall include,but are not limited to: providing final Project Plan Status Report and Quarterly Outcomes Report, making final payments, and disposing of Children's Advocacy Center Program assets as appropriate, if deemed required by the City in its sole discretion. 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and work to be performed by Contractor under this Agreement and City shall have access at all reasonable hours to offices and records of Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring. 7.6 Throughout the term of this Agreement and for up to three months after its expiration, the City may periodically request, and the Contractor will be required to provide, information for the purposes of evaluating the overall effectiveness of Crime Control and Prevention District(CCPD) funding. This information will include, but may not be limited to, the zip-codes of participating individuals of the program(s)receiving CCPD funding. Requested information will consist solely of aggregated data without any personal identifiers. Further, any information requested will not be used in a way that would violate local, state, or federal statutes, regulations, or policies. 7.7 If the Contractor maintains the information the City is requesting, the Contractor shall provide the requested information to the City within 30 days of receipt of the request. If the Contractor does not maintain the requested information as of the date it receives the City's request, the Contractor shall begin collecting such information as of that date, shall provide an initial response regarding that information within sixty days, and shall thereafter update that information on request. 7.8 If necessary, an amendment may be brought forward to identify additional specific metrics that Contractor will be required to maintain and provide to the City to evaluate the effectiveness of the Crime Control and Prevention District Funding. Section 7 shall survive the expiration or termination of this Agreement. 8. Independent Contractor FY21 Partners with a Shared Mission Page 7 of 30 Agreement CFW&AFC 8.1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent,or servant or employee of City. Contractor shall have exclusive control of,and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members,agents,servants,employees,subcontractors,program participants,licensees,or invitees. The doctrine of respondent superior shall not apply as between City and Contractor, its officers, members,agents,servants,employees,subcontractors,program participants,licensees,or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor.No federal, state,or local income tax,nor any payroll tax of any kind, shall be withheld or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect to the services performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of Contractor, and any program participants hereunder are not eligible for, and shall not participate in any employer pension, health, or other fringe benefit plan provided by City. It is expressly understood and agreed that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors,program participants, licensees, or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged. 9. Liability and Indemnification CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS,PROPERTY DAMAGE AND/OR PERSONAL INJURY,INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS,AGENTS, SERVANTS OR EMPLOYEES. CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES,CONTRACTORS (OTHER THAN THE CITY),OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE FY21 Partners with a Shared Mission Page 8 of 30 Agreement CFW&AFC EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF TEXAS. Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. This section shall survive the expiration or termination of this Agreement. 10. Non-Assignment No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition against Interest 11.1 No member, officer, or employee of the City, or its designees or agents; no member of the governing body of the locality in which the Children's Advocacy Center Program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the Children's Advocacy Center Program during this tenure or for one year thereafter, shall have any interest, direct or indirect,in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee,member, or program participant of Contractor shall have a financial interest, direct or indirect,in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor, as an officer, employee, member, or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination 12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants that neither it nor any of its officers, members, agents, employees, program participants, or subcontractors, while engaged in performing this Agreement shall in connection with the employment, advancement, or discharge of employees, in connection with the terms, conditions or privileges of their employment, discriminate against persons because of their age, except on the basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory or ordinance exception. 12.2 Contractor will not unlawfully discriminate against any person or persons because of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor FY21 Partners with a Shared Mission Page 9 of 30 Agreement CFW&AFC permit its officers,members,agents, employees, subcontractors, or program participants to engage in such discrimination. IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON- DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM SUCH CLAIM. This section shall survive the expiration or termination of this Agreement. 13. Compliance 13.1 Contractor, its officers, members, agents, employees, program participants, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 14. Governmental Powers It is understood that be execution of this Agreement, the City does not waive or surrender any of its governmental powers. 15. Waiver of Immunity If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death, to persons or property; Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 16. Insurance Requirement 16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: FY21 Partners with a Shared Mission Page 10 of 30 Agreement CFW&AFC (a) Commercial General Liability(CGL): $1,000,000 per occurrence, with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the City's Risk Manager. (c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000 Bodily Injury per accident and$100,000 Property Damage. (d) Any other insurance the City may reasonably require to protect the interest of the City. 16.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. If the rating is below that required, written approval of Risk Management is required. 16.3 Each insurance policy required by this Agreement, except for policies of worker's compensation or accident/medical insurance shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement. 16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required Worker's Compensation insurance certificate. 16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage shall be provided to the City. Ten(10)days'notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102, with copies to the City Attorney at the same address. 16.6 Any failure on the part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirement. 16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance shall be delivered to the City prior to Contractor proceeding with any work pursuant to this Agreement. 17. Miscellaneous Provisions 17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal FY21 Partners with a Shared Mission Page 11 of 30 Agreement CFW&AFC or state agency, board, or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 17.2 City's failure to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance or non-performance of this Agreement,venue for said action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. 17.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement between the parties concerning the work and services to be performed hereunder, and any prior or contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be void. 17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by authorized representatives of each Party. 17.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction, operations,maintenance or administration of any sectarian or religious facility or activity,nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 17.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 17.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. 17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)tax-exempt status during the term of this Agreement. 17.12 Contractors are required to conduct criminal background screenings for all volunteers or FY21 Partners with a Shared Mission Page 12 of 30 Agreement CFW&AFC employees who will be working with children under the proposed program. All criminal background checks shall be in compliance with Texas Department to Family and Protective Services standard, the Texas Administrative Code and all other applicable law. Contractors will be responsible for conducting criminal background screening and for maintain appropriate records, which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. 18. Notice Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand- delivery or via U.S. Postal Service certified mail,postage prepaid,to the address of the other party shown below: CITY: Jesus Chapa, Assistant City Manager City Manager's Office City of Fort Worth 200 Texas Street Fort Worth, TX 76102 Copies To: Contract Compliance Specialist Financial Management Division Bob Bolen Public Safety Complex 505 West Felix St. Fort Worth, TX 76115 City Attorney's Office Attn: Police Contracts 200 Texas Street Fort Worth, TX 76102 CONTRACTOR: Alliance for Children Julie Evans, CEO 908 Southland Ave. Fort Worth, TX, 76104 19. Counterparts: Electronically Transmitted Signature This Agreement, as well as any associated documents to this Agreement, including RFR's and Budget Modifications may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf) or similar image) shall be deemed to be an original signature hereto. FY21 Partners with a Shared Mission Page 13 of 30 Agreement CFW&AFC 20. Immigration Nationality Act Contractor shall verify the identity and employment eligibility of its employees who perform work under this Agreement, including completing the Employment Eligibility Verification Form (I-9). Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this Agreement. Contractor shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Contractor employee who is not legally eligible to perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS,AGENTS,OR LICENSEES.City,upon written notice to Contractor,shall have the right to immediately terminate this Agreement for violations of this provision by Contractor. [REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE FOLLOWS] FY21 Partners with a Shared Mission Page 14 of 30 Agreement CFW&AFC IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas, to be effective this day of 120 APPROVED AND AGREED FOR CITY APPROVED AND AGREED FOR OF FORT WORTH ALLIANCE FOR CHILDREN Jesus J.Cha pa(Sep 29,2020 08:57 CDT) ge Evans(Sep 28,2020 07:42 CDT) Jesus J. Chapa Julie Evans Assistant City Manager CEO Date: Sep 29,2020 Date: Sep 28, 2020 APPROVAL RECOMMENDED APPROVED AS TO FORM AND Edwin Kraus LEGALITY FOR ALLIANCE FOR Edwin Kraus(Sep 28,202020:23 CDT) CHILDREN Edwin Kraus Chief of Police Date: Sep 28,2020 Attorney for Alliance for Children bdav�un�� Date: �po F°Rr4; o APPROVED AS TO FORM AND o °°�dd� LEGALITY FOR CITY OF FORT ATTEST �p�o o=� oa o WORTH pan ° ly Ronald P.Gonzales(Oct 2,202010:4 T) nEX pS�aa Mary J. Kayser Taylor Paris City Secretary Assistant City Attorney Date: Oct 2,2020 Date: Sep 29, 2020 M&C No. 20-0717 1295 CERTIFICATION: 2020-639916 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Alu&�— Keith Morris Contract Compliance Manager Date: Sep 28,2020 OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX FY21 Partners with a Shared Mission Page 15 of 30 Agreement CFW&AFC EXHIBIT A: SCOPE OF WORK-COVER SHEET CONTRACTOR: Alliance for Children AMOUNT REQUESTED: $ 103,600.00 PROGRAMIPROJECT TITLE: Children's Advocacy Program DIRECTOR: Julie Evans PHONE NUMBER: (817)335-7172 PHYSICAL ADDRESS: 908 Southland Avenue,Fort Worth,TX 76104 CONTACT PERSON: Elaina Blount EMAIL ADDRESS: eblount@allianceforchildren.org PHONE NUMBER: (817)348-1115 FAX NUMBER: (817)335-8482 GEOGRAPHICAL AREA/COUNCIL DISTRICT SERVED: Please mark all that apply Q Specific Zip Code(s)—Specify below: ®City Wide(ALL) Q Council District 3 Q Council District 4 Q Council District 2 Q Council District 6 Q Council District 7 Q Council District 5 Q Council District 8 Q Council District 9 CONTRACTOR STATUS: ❑ Registered Private Nonprofit(5010) ® Registered Public Nonprofit CCPD PROGRAM FOCUS AREA—see page 2 ❑ After School Program ❑ Safe Haven Youth Program ❑ Comin' Up Gang ❑ Family Justice Center X Crime Prevention Agency Partnership MARK THE APPLICABLE CCPD GOAL(S)—see"Definitions of Underlined Terms"before making a selection ❑ Reduce violent crime through crime prevention programs ❑ Reduce gang-related activities through crime prevention programs ❑ Increase safety in neighborhoods(see"Direct Neighborhood Project") ❑ Decrease crime in neighborhoods(see"Direct Neighborhood Project") ® Increase the jsqfLe1y of youth through crime prevention programs or intervention programs ❑ Reduce juvenile crime through crime prevention programs or intervention programs. MARK(IF APPLICABLE) THE CCPD SPECIAL EMPHASIS ❑ Program incorporates literacy instruction/skills for children ages 0-9. MARK THE PRIMARY TARGET POPULATION(S) ❑ Previously Adjudicated ❑ Never Adjudicated ❑ Children of Adjudicated ❑ Adults X Children ❑ Parents CERTIFICATION: I certify that the information contained in this contract fairly represents the above-named Contractor's operating plans and budget. I acknowledge that I have read and understand the requirements and will comply with all applicable rules and regulations relating to the contract process. I certify that I am authorized to sign this form and to enter into and execute a contract with the City of Fort Worth to provide the services authorized. NAME: Julie Evans TITLE: Chief Executive Officer SIGNATURE• Evans(Sep 28,2020 07:42 CDT) DATE: Sep 28,2020 FY21 Partners with a Shared Mission Agreement CFW&AFC Exhibit A Page 16 of 30 a � M� oM o M .0 Ti y C � z o N to 0 OA � N o b O N I Cq U ° id 00 W u o y a F a o U y A o 1.0 a �. = A R ° 0 oU 0 ° O O api >, aQi aQi a� 9 Ln rn rn d yy W V i _ W ci C) cd rU� O rA DOA U 0 cd rA Pti ti A o O ..�i q O O i- i-i o l� 4 4 4 4 4 \ U DO � p � a� •p V bA �i cd 0 i Ufi En ° cc Cc ci sm. +� O ems- 1-4 •o y U y sU.0 rA p O ^d ° 142 4� a C s. 'C �� - W U '0O ° �' U U p -d U W3 Q a •y cd U i". U sU" y 'd O P, 4 ? 4� d v v •• W °' y A sue ,^d U r'., •� oA o U p cd o 4 U z d U O 1.0 0 3 a� F� O cd W E� 10. � 0 0 M M (D oo G G u bbo N N N N ON ON U o U o E� E� P-q o o IF o " o O V O V � e � e 0 0 0 0 U U O O 4 rncd y �; rn Ln u cd o y 64 0 o w 5 y cd .d Z O U �, U �, O U U s; 4� O O •.. ,� 'D R Y O y yi". Id Cd pZ0y O yj o o o V Uyy U O 0V O Vv A k cd E� K �, P� U W A Vn en 0 *k E- cd A a o Y as r o 0 ^ b o U bA O U .. c� rj" cn rn aso a V p�q cd O o O rA En O y 0 '~ V i i-i ,yam 0 w O cd Q U,� P� O O s, O vS to aPi en'd w° •p. w w to o N vA ^dAcn M � 'R to0W � w � EXHIBIT A: SCOPE OF WORK- PROGRAM NARRATIVE PROGRAM ABSTRACT Alliance For Children partners with 28 Tarrant County law enforcement agencies, the Texas Department of Family and Protective Services, Cook Children'sO Medical Center, JPS Health Network, Tarrant County Juvenile Services, and the Tarrant County Criminal District Attorney's Office. These agencies work together to reduce trauma to child abuse victims during an investigation and to improve their agencies' responses to children who are often frightened and hurting. As a result of the collaboration, investigators and detectives are able to complete investigations in a timelier fashion, cases are stronger for prosecution, and children and protective caregivers are more likely to benefit from available services. PROBLEM AND CAUSES 1) Programs must address at least one of the following CCPD problem area(s) from the Goal selected on the cover sheet: violent crime, gang-related activities, laftly of residents and/or youth, crime in Fort Worth neighborhoods, or iuvenile crime. Agencies should consult the specific definitions included in this packet. Please justify your selection on the cover sheet by a. Identifying and describing the problem area(s) relevant to your program. b. Identifying if your contract is for a crime prevention program, intervention program, or a direct neighborhood proiect. c. Please describe in detail the causes of those problem area(s) and cite sources. Alliance For Children uses a coordinated, multidisciplinary teamed approach to child abuse investigations that allows us to lessen the trauma to child abuse victims and provide timely, supportive services to children and their protective caregivers. In this collaborative approach, Alliance For Children is helping increase the safety of not only youth, but all residents of the City of Fort Worth as it relates to the serious impact of child abuse in the community. Although perpetrators of child abuse are of course ultimately to blame for hurting children, there are potential actions of other adults that can contribute to unsafe environments for youth. Some contributors to the causes of child abuse include: • Youth serving organizations not having adequate policies regarding child protection such as not limiting one-on-one adult to child interactions, which can increase the likelihood of a child being abused. (National Center on Child Abuse and Neglect - Caregivers of Young Children: Preventing and Responding to Child Maltreatment, 1992) • Adults not responding appropriately when children make outcries of abuse which could result in the abuse continuing or the perpetrator abusing other children. (Dealing With Disclosure of Child Sexual Abuse; The Center on Child Abuse and Neglect, March 2000). • Adults assuming certain people, such as their significant others, family members or family friends, would never abuse children and therefore may be more likely to completely trust these individuals to be alone with or care for children. (Criminology Research Grants: Who are the Perpetrators of Child Maltreatment? May 2018) • Children not having knowledge of personal safety or boundaries and not knowing how to tell a trusted adult about the abuse. (Effects of a Personal Safety Program on Preschoolers' Knowledge, Skills, and Perceptions of Child Sexual Abuse; Child Maltreatment; February 1997). Once suspected child abuse is reported, there are often multiple systems working on behalf of the child/children and family. While this is done for the benefit of the children, at times this can cause confusion or lack of knowledge for one or more organizations if all systems are not communicating well and working together in a coordinated approach. For instance, a report of suspected child abuse may be made to a local law enforcement agency and a child abuse investigation is started by a detective. However, if the Department of Family and FY21 Partners with a Shared Mission Page 19 of 30 Agreement CFW&AFC Exhibit A Protective Services is not also made aware of the suspicion of abuse,there may be a lapse in a child being protected appropriately. Without a coordinated approach to child abuse investigations among law enforcement, child protection, medical, and prosecution, children are more likely to fall through the cracks and they remain at an increased risk for further abuse. PROGRAM ACTIVITIES AND OUTCOMES 2) Describe the direct target population the program/project will directly benefit. How many people? What definable population group (i.e. age, ethnicity, etc.)? What neighborhood(s)?PJJDP Alliance For Children is the children's advocacy center(CAC) serving all of Tarrant County. Since 1992, over 5 8,000 children have benefited from Alliance For Children's teamed investigations and coordinated approach. Alliance For Children is a nonprofit organization that operates child-friendly centers located in Arlington, Fort Worth, Hurst and Lakeside. It is our mission to protect Tarrant County children from child abuse through teamed investigations, healing services and community education. It is anticipated that Alliance For Children will serve over 2,000 children in fiscal year 2020-2021, with around 40% of those served living in the city of Fort Worth. We work with children from birth through seventeen years old,irrespective of ethnicity,gender or economic status. All services provided by Alliance For Children are at no cost to families. 3) Describe how your program/project addresses the causes of the problem area(s) and achieves the goals of CCPD. Cite relevant sources for evidence-based, evidence informed, or promising practice. It is the mission of Alliance For Children to protect Tarrant County children between the ages of birth and seventeen from child abuse through teamed investigations, healing services and community education. We use a coordinated, multidisciplinary teamed approach to child abuse investigations that allows us to lessen the trauma to child abuse victims and provide timely, supportive services to children and their protective caregivers. Through the leadership of our Multidisciplinary Team Coordination Program, Alliance For Children staff members work to coordinate cases of alleged child abuse, bringing together investigative partners for enhanced communication and to help ensure that child victims and their families have access to and receive needed services, through the investigation and beyond. These services may include a forensic interview for the child victim or child witness, case management for the family, and mental health services for children and caregivers including group and individual counseling. The children's advocacy center (CAC) model has been in operation since the 1980s (and since 1992 in Tarrant County) and many research studies have been done on the efficacy of the model. One research article cites: CACs' experience in bringing professionals together, their attention to training, their ties to the private and public sectors, and their lack of entrenchment in bureaucracy position them to help lead the child abuse professional field(Evaluating Children's Advocacy Centers'Response to Child Sexual Abuse, OJJDP, August 2008). A key finding of the research cited above states: Communities with CACs had greater law enforcement involvement in child sexual abuse investigations, more evidence of coordinated investigations,better child access to medical exams, more referrals for child mental health treatment, and greater caregiver satisfaction with the investigation process. (Evaluating Children's Advocacy Centers' Response to Child Sexual Abuse, OJJDP, August 2008). The lifetime impact of abuse on children has been cited in multiple research studies, including the article `New Directions in Child Abuse and Neglect Research' (National Academies Press, March 2014): Child abuse and neglect appear to influence the course of development by altering many elements of biological, cognitive,psychosocial, and behavioral development; in other words, child abuse and neglect"get under the skin" to have a profound and often lasting impact on development. Brain development is affected, as is the ability to FY21 Partners with a Shared Mission Agreement CFW&AFC Exhibit A Page 20 of 30 make decisions as carefully as one's peers, or executive functioning; the ability to regulate physiology, behavior, and emotions is impaired; and the trajectory toward more problematic outcomes is impacted. Effects are seen across domains, with the interplay across brain and behavioral systems being particularly striking. Through Alliance For Children's multidisciplinary teamed approach,joint child abuse investigations with the Fort Worth Police Department and Department of Family and Protective Services are better coordinated, helping to bring protection and justice to child victims and minimize the chances that perpetrators will have access to harm other children. 4) Describe your measurable program activities and how they address the causes you described in Question #1. Please include a description of measures and how your program will meet these goals. To address child abuse in our community in the most effective way, the teamed approach by Alliance For Children results in stronger criminal cases being filed and more successful prosecutorial outcomes. This, in turn, means the community is safer based on the justice served, and allows us to wrap services around children and families to decrease the symptoms of trauma and increase resiliency and healing. Healing leads to healthier and more productive citizens in the City of Fort Worth. The Multidisciplinary Team Coordination Program's purpose is to increase the effectiveness of the teamed approach by increased communication and collaboration, as well as support for our frontline investigators to ensure families are reaching the support and healing services they need after being impacted by child abuse. A number of research articles reference the positive impact the multidisciplinary teamed (MDT) approach utilized by children's advocacy centers has on child victims and their non-offending caregivers. The article `A review of Children's Advocacy Centers (CACs)response to cases of child maltreatment in the United States' (Aggression and Violent Behavior,August 2015), cites: The current review of existing research indicates that CACs are effective in achieving positive outcomes associated in response to cases of child maltreatment. For example, from this review, it is evident that the multidisciplinary approach utilized by CACs aids in reducing the trauma experienced by victims of child maltreatment. The on-site mental health services, referral to other providers,and forensic interviews provided by CACs, coupled with the child-friendly atmosphere of CAC programming,has aided in reducing the stress experienced by child victims and their non-offending family members during the investigation phase. To measure the effectiveness of Multidisciplinary Team Program, we will concentrate on intake case review, partner linking to increase communication, and child and family service referral. The Multidisciplinary Team Coordinator's job responsibilities include the following,measurable activities: (1)The activity of receiving and reviewing cases is the first step in the teamed investigation for child abuse cases. Reviewing the intakes received from the Texas Department of Family and Protective Services (DFPS) ensures that child abuse cases do not slip through the cracks,thus leaving them at higher risk for future abuse. The desired outcome of this program is to provide coordination between partners and services to cases that meet the protocols. This will be reported in the number of cases reviewed that meet Protocols for the Multidisciplinary Team response. (2) The activity of linking partners together is important to increasing the collaboration and communication about the case between investigating partners. This collaborative approach to child abuse investigations can reduce the trauma to child abuse victims and increase the positive outcomes of partner investigations. The number of cases linked will be tracked in Alliance For Children's client database. (3) The activity of recommending services for cases that meet the protocol is important to our mission because it goes beyond the teamed investigation and begins the process of providing services to the children and their families. These services begin the healing process for the victim and their families. This activity will also be tracked in Alliance For Children's client database. 5) Describe your measurable program outcomes and how they affect the problem area(s) described in Question#1. Please include a description of your evaluation methods. FY21 Partners with a Shared Mission Agreement CFW&AFC Exhibit A Page 21 of 30 Alliance For Children seeks to address contributors of child abuse through providing education to adults and children throughout Fort Worth and Tarrant County. Additionally, Alliance For Children improves the investigative process of child abuse cases by providing support to the multidisciplinary team partners. This support to the partners helps the success of investigations and ensures that families are receiving the resources they need. The trauma of the abuse is lessened through the resources and healing services Alliance For Children provides to children and their families. Without engaging victims of child abuse in healing services, symptoms of child abuse may be seen, including substance abuse issues,untreated mental health issues, low school performance, and other issues that may stem from a child not knowing how to cope with the trauma from child abuse. These symptoms can affect the lifelong health and wellbeing of these children and their families and have long term effects on the community in which the child and family reside. Outcome objectives are explained in detail in Exhibit A: Scope of Work—Project Plan. 1.1) Help ensure coordinated joint child abuse investigations on cases where Fort Worth Police Department has jurisdiction.-As Alliance For Children's MDT Coordinators review intakes, they help ensure that every case of reported suspicions of child abuse to the Department of Family and Protective Services that also needs the attention of Fort Worth Police Department is appropriately reported to law enforcement. The number of intakes reviewed will be tracked by MDT Coordinators in an Excel document. At least 1,575 cases in which Fort Worth Police Department has jurisdiction will be reviewed by Alliance For Children staff. 1.2)Assist multidisciplinary partners (including Fort Worth Police Department) with good communication and cooperation during coordinated child abuse investigations. In order to make the investigative process a smoother one for both families and investigative partners, MDT Coordinators link Fort Worth Police Department detectives and Department of Family and Protective Services investigators who are working cases involving the same families. This coordinated investigative approach helps ensure that children/families' needs are met and that children are not having to be interviewed multiple times regarding abuse allegations. The number of cases in which partners are linked will be documented in Alliance For Children's database.Alliance For Children staff will link partners in at least 198 cases. 1.3) Help ensure cases that meet Alliance For Children's protocols involving Fort Worth children/families are receiving appropriate support during a child abuse investigation and beyond. The MDT Coordinators will help ensure that children involved in a child abuse investigation are referred for needed services during the investigation and beyond. This limits one multidisciplinary partner mistakenly thinking another has made a referral for the family and vice versa. Cases recommended for services are tracked in Alliance For Children's client database. At least 350 cases in which Fort Worth Police Department is the assigned law enforcement agency on a case will be referred for services. 6) Describe how your program addresses the CCPD special emphasis priority: literacy instruction/skills specifically for children ages 0-9? Not Applicable 7) Describe what makes your program unique. Include descriptions of how it compares with similar programming offered in the area. If applicable, describe how your program/project integrates City of Fort Worth programming or personnel, improves existing City of Fort Worth projects/programming, or is directly involved with City of Fort Worth efforts to achieve Annual Report Strategic Goals. Alliance For Children is a fully accredited member of the National Children's Alliance®, a membership association of over 800 children's advocacy centers and is a founding member of Children's Advocacy CentersTM of Texas. Alliance for Children is the only children's advocacy agency serving all of Tarrant County's victims of child abuse. 8) Describe: FY21 Partners with a Shared Mission Agreement CFW&AFC Exhibit A Page 22 of 30 a. how long it has been in operation, b. how it is currently financially sustained, and c. why CCPD funds are necessary at this time. Alliance For Children has been in operation since 1992. The primary sources of funding are federal, state, city, county, and private grants as well as fundraising events and contributions. This grant will be used to cover partial salary(50%) for two Multidisciplinary Team (MDT) Coordinators, who work to increase communication and cooperation between multidisciplinary partners (Fort Worth Police Department (FWD), Department of Family and Protective Services (DFPS), Alliance For Children, Cook Children's, JPS Health Network, Tarrant County Juvenile Services, and Tarrant County District Attorney's Office) and work to ensure that children and families who are in need of services receive referrals to Alliance For Children. ORGANIZATION 9) Describe the geographic area your organization and project will serve (i.e. city wide, council district(s),zip code, neighborhood, census tracts, etc.). Alliance For Children is the children's advocacy center serving all of Tarrant County. Alliance For Children is a nonprofit organization that operates child-friendly centers located in Arlington, Fort Worth, Hurst and Lakeside. We serve all Fort Worth zip codes. However, last fiscal year, the eight largest numbers of Fort Worth families served came from the following zip codes in order of prevalence: 76119, 76179, 76116, 76106, 76112, 76133, 76137, and 76244. If trends remain the same,we expect to continue to see higher numbers of children from these areas. FY21 Partners with a Shared Mission Agreement CFW&AFC Page 23 of 30 Exhibit A Crime Control and Prevention District Partners with a Shared Mission Exhibit B-Budget Narrative(Alliance for Children) DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL MEASURE REVENUE A.SALARY MDT Coordinators-This line item covers the partial salary for two Multidisciplinary Team (MDT)Coordinators($46,976 x 50%of falltime=$23,488),who works to increase communication and cooperation between multi-disciplinary partners(Fort Worth Police Department(FWPD),Department of Family and Protective Services(DFPS),Alliance For Children,Cook Children's,and Tarrant County District Attorney's Office)and works to 2.00 STAFF $23,488.00 $46,976.00 ensure that children and families who are in need of services receive referrals to Alliance For Children. These 2 employees handle all activities under this grant.This position supports Activities Outcome Objective 1.1. TOTAL SALARY $46,976.00 B.FRINGE MDT Coordinators-This line item covers Fringe for the MDT Coordinators.Fringe includes FICA,Life Insurance,Health Insurance,Disability,Unemployment,and Retirement. This 22.62% PERCENT $46,976.00 $ 10,624.00 position supports Activities Outcome Objective 1.1. TOTAL FRINGE $ 10,624.00 C.TRAVEL $0.00 D.EQUIPMENT Laptops-This expense will cover the cost to purchase(2)laptops for the MDT Coordinators, and replace older computers.The Laptops will be used to support activities in Outcome 2.00 LAPTOP $1,600.00 $3,200.00 Objective 1.1. E.SUPPLIES Program&Printing Supplies-This expense will cover supplies to be used in programming and for printing purposes.Items to be purchased include paper,ink/toner,etc. Printed 1.00 SUPPLIES $6,400.00 $6,400.00 materials will include hand outs and brochures and other programmatic items in order to increase awareness of services. F.CONSULTING/CONTRACTING $0.00 G.SUB-GRANTS $0.00 H.00CUPANCY Southland Lease-This expense covers the facility costs to utilize the Southland facility.The agreement is for approximately 5036 sq ft of office space to be used by Fort Worth PD Crimes 12.00 MONTH $2,500.00 $30,000.00 Against Children Unit.The city s rent will be$2500/month for all utilities and maintenance of the facility.(Southland Lease Agreement-CSC#46260) INDIRECT Administrative staff-This line covers the partial salary for accounting personnel assigned to 10.00% PERCENT $64,000.00 $6,400.00 track and manage this grant. This position supports Activities Outcome Objective 1.1. 'Total Expense 1 .11 11 Total quested $103,600.00 FY21 Partners with a Shared Mission Page 24 of 30 Agreement CFW&AFC Exhibit B FORT WORTH. Exhibit Request for Reimbursement(RFR) FY 2021 CRIME CONTROL AND PRF:VF.NTION DISTRICT By Email: Submit To: Submitting Agency: Alliance For Children cpd_grants@fortworthtexas.gov Contact Name: Elaina Blount Phone Number: 817-348-1115 Mail: Email: eblount(cZallianceforchildren.orq Bob Bolen Public Safety Complex Attn:Grants Manager Remit Address: 908 Southland Ave,Fort Worth,TX 76104 Financial Management Division Invoice Number: 505 West Felix St. Month of Request: Fort Worth,TX 76115 DIRECT COSTS(90%Minimum) A B C D E Total of Previous (B+C) (A-D) Budget Category Budget Amount Reimbursements This Month's Total g �ry g Request Requested Remaining Balance Requested To-Date Available A Personnel $ 46,976.00 $ $ 46,976.00 B Fringe Benefits $ 10,624.00 $ $ 10,624.00 C Travel&Training $ $ - D Equipment $ 3,200.00 $ $ 3,200.00 E Supplies $ 6,400.00 $ $ 6,400.00 F Contracts/Consultants $ $ G Sub-Awards $ $ H Occupancy $ 30,000.00 $ $ 309000.00 Total Direct Costs $ 97 200.00 $ $ $ $ 97 200.00 INDIRECT COSTS(10%Maximum) A B C D E Total of Previous (B+C) (A-D) This Month's Budget Category Budget Amount Reimbursements Request Total Requested Remaining Balance Requested To-Date Available Total InDirect Costs $ 69400.00 $ $ $ 69400.00 Supporting documents required with monthly requests. Summary: See Requestfor Reimbwsement Imtructions forreference Total Budget: $ 1039600.00 Previous Requests: $ This Request: $ Total Requested To-Date $ Remaining Funds $ 103,600.00 I have reviewed this request and certify that these listed expenses and support documentation are accurate. Authorized Signatory Signatory Title Date Fiscal Agent Use Only Purchase Order# Fund Dept M Account RFR Approved For Payment Grant Staff Signature Date Finance Received Stamp Placed Below FY21 Partners with a Shared Mission Page 25 of 30 Agreement CFW&AFC Exhibit C C;3 O _ M a C� b .+C� z a cd 0 to Ao o O H U H Cd 'd 40. o 0 ai � o Y o o _IR wl � c Cq rn rn A � COO t8 r E W 0 cd 0 t:3 a Ln Uy as 7s a) Y a u U U d o O U In Z, Pti O z ti Q y o y 3"i m as O m as En cd bA O O O i s U Uto Cd Q m U y V] •d Pti 7d A V . y O O o V o V O o t•, O p p V 0 U ri ri / m o ƒ ƒ ƒ 00 t ° J � * k § % � $ § \ � � � k k � k � / � \ k k .\ � � § & k 2 � aj § t © 'e \ 1.0 � G 64 k � t / 6 64 ® § § 2 ® � \ / .2 « R S u k 7 § • u as Jk �kk � / [ � 0 * / ƒ t \ ƒ � m ƒ ƒ \ \ 00 K � •t 2 # Q § R m + U � a 0 2 § Q w o w Exhibit E Crime Control and Prevention District Partners with a Shared Mission Quarterly Outcomes Report Date: Agency Name: Alliance for Children Program/Project Title: Children's Advocacy Center Program Fiscal Period: Reporting Period: Contact Name: Elaina Blount Email: eblount@allianceforchildren.org 1. Report outcome measure data and respond to the questions below to provide more detailed commentary on the implementation of the project.Complete the following questions in a brief 2-3 page narrative format. Outcome This Measure# Description Quarter Cumulative Goal 95%of caregivers will report that services have been 1.1 "helpful to them or their child"according to a National 95% Children's Alliance approved survey. 2. Describe major accomplishments achieved in implementing the project.Highlight specific aspects of the project contributing to its success. 3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing the project and how they were addressed or resolved. 4. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in the contract? Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials accurately reflect the status of the aforementioned program/project. Name: Date: Title: FY21 Partners with a Shared Mission Page 28 of 30 Agreement CFW&AFC Exhibit E Exhibit F: Crime Control and Prevention District Partners with a Shared Mission REQUEST FOR BUDGET MODIFICATION Fiscal Year 2021 Date Submitting Agency Alliance for Children Contact Name Elaina Blount Phone Number and Email 817 335-7172; eblount@allianceforchildren.org Remit Address 908 Southland Ave.,Fort Worth,TX 76104 DIRECT COSTS 90% minimum Budget Category Approved Budget Change Requested Revised Budget A. Personnel B. Fringe Benefits C. Travel and Training D. Equipment E. Supplies F. Contracts/Consultants G. Sub-Awards H. Occupancy Total Direct Costs INDIRECT COSTS 10% maximum Approved Budget Change Requested Revised Budget Modification Narrative (describe in detail what change is for) I have reviewed this request and certify that the listed modifications are correct. Authorized Signatory Signatory Title Date FWPD STAFF USE ONLY ❑ Modification Approved ❑ Modification NOT Approved FWPD Staff Signature Date FY21 Partners with a Shared Mission Page 29 of 30 Agreement CFW&AFC Exhibit F G� o V o o U •° o W F'' W + a Q O c A b o A w 0 O O O � •O b CA O iO.i 17. ° � o ago z tm CA .. C� p � o •3 V � 'p p " iyl z p m � 3 0 M U Z a 9/25/2020 M&C Review Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FORTWORTII DATE: 9/22/2020 REFERENCE **M&C 20- LOG NAME: 35ALLIANCE FOR CHILDREN NO.: 0717 FY21 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL)Authorize Execution of an Agreement with Alliance for Children in the Amount of $103,600.00 to Continue Operation of the Advocacy Center for Fiscal Year 2021 RECOMMENDATION: It is recommended that the City Council authorize the execution of an agreement with Alliance for Children in the amount of$103,600.00 to assist with the funding of the Child Abuse Prevention Programs in the City of Fort Worth for Fiscal Year 2021. DISCUSSION: Alliance for Children is a local children's advocacy center that seeks to protect the children of Tarrant County from abuse. Alliance for Children provides coordination efforts to local agencies investigating child abuse in order to reduce the emotional trauma of child abuse victims and to improve the justice system's response to child abuse. Alliance for Children unites efforts between public agencies to enlist community support, provide public education about child abuse, and recruit volunteers. The Fiscal Year 2021 Budget will include the amount of$103,600.00 to reimburse Alliance for Children for operating expenses and two salaried positions and is funded by the Crime Control and Prevention District Fund. The amount includes the cost to lease the Southland facility that was previously approved in M&C C-28969. Funding will be allocated as follows: 1. Children's Advocacy Center in the amount of $73,600.00; and 2. Southland Lease in the amount of $30,000.00. The term of the agreement will be October 1, 2020 through September 30, 2021. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds will be available contingent on the approval of the Fiscal Year 2021 operating budget appropriation in the Crime Control & Prev Distr Fund to support the approval of the above recommendation and execution of the agreement. Funding is anticipated to be available shortly after October 1, 2020. Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 FROM L Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Jay Chapa (5804) Originating Department Head: Ed Kraus (4231) apps.cfwnet.org/council_packet/mc_review.asp?I D=28286&councildate=9/22/2020 1/2 9/25/2020 M&C Review Additional Information Contact: Keith Morris (4243) ATTACHMENTS apps.cfwnet.org/council_packet/mc_review.asp?ID=28286&councildate=9/22/2020 2/2 9/25/2020 M&C Review Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FORTWORTII DATE: 9/22/2020 REFERENCE **M&C 20- LOG NAME: 35ALLIANCE FOR CHILDREN NO.: 0717 FY21 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT. (ALL)Authorize Execution of an Agreement with Alliance for Children in the Amount of $103,600.00 to Continue Operation of the Advocacy Center for Fiscal Year 2021 RECOMMENDATION: It is recommended that the City Council authorize the execution of an agreement with Alliance for Children in the amount of$103,600.00 to assist with the funding of the Child Abuse Prevention Programs in the City of Fort Worth for Fiscal Year 2021. DISCUSSION: Alliance for Children is a local children's advocacy center that seeks to protect the children of Tarrant County from abuse. Alliance for Children provides coordination efforts to local agencies investigating child abuse in order to reduce the emotional trauma of child abuse victims and to improve the justice system's response to child abuse. Alliance for Children unites efforts between public agencies to enlist community support, provide public education about child abuse, and recruit volunteers. The Fiscal Year 2021 Budget will include the amount of$103,600.00 to reimburse Alliance for Children for operating expenses and two salaried positions and is funded by the Crime Control and Prevention District Fund. The amount includes the cost to lease the Southland facility that was previously approved in M&C C-28969. Funding will be allocated as follows: 1. Children's Advocacy Center in the amount of $73,600.00; and 2. Southland Lease in the amount of $30,000.00. The term of the agreement will be October 1, 2020 through September 30, 2021. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds will be available contingent on the approval of the Fiscal Year 2021 operating budget appropriation in the Crime Control & Prev Distr Fund to support the approval of the above recommendation and execution of the agreement. Funding is anticipated to be available shortly after October 1, 2020. Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 FROM L Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by_ Jay Chapa (5804) Originating Department Head: Ed Kraus (4231) apps.cfwnet.org/council_packet/mc_review.asp?I D=28286&councildate=9/22/2020 1/2 9/25/2020 M&C Review Additional Information Contact: Keith Morris (4243) ATTACHMENTS apps.cfwnet.org/council_packet/mc_review.asp?ID=28286&councildate=9/22/2020 2/2