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CITY SEC
CONT
Mayfest
Vendor Agreement 2016
Non -Profit- OEM, KnowWhat2Do
CT
THIS MAYFEST PARTICIPANT AGREEMENT (this "Agreement') is entered into as of April 17, 2015 by
and between MAYFEST, INC., a Texas non-profit corporation, ("Mayfest") and located at 6115 Camp Bowie Blvd.
Suite 160, Fort Worth, Texas 76116 and City of Fort Worth Office of Emergency Management KnoWhat2Do ("Non
Profit Participant") located at 1000 Throckmorton, Fort Worth, Texas 76102.
WHEREAS, Mayfest plans to hold its river festival in Trinity Park in Fort Worth, Texas, on April 28th through
May 1st, 2016 (the "Mayfest Festival"); and
WHEREAS, Mayfest has a lease agreement with the City of Fort Worth permitting it to do so; and
WHEREAS, Participant desires to promote its interests at the Mayfest Festival; and
WHEREAS, Mayfest is agreeable to permit Participant to promote its interests at the Mayfest Festival but only
if Participant complies fully with all of the terms and conditions herein contained;
NOW, THEREFORE, in consideration of the foregoing, of the mutual covenants and agreements herein
contained, and of other good and valuable consideration, the receipt and sufficiency of which is acknowledged by all the
parties to this Agreement, the parties to this Agreement do hereby agree and bind themselves as follows:
1. Mayfest hereby grants to Participant the right to promote its interests at the Mayfest Festival according to
Appendix A. The exact location of the area in which Participant will promote its interests shall be determined by
Mayfest in its sole determination. No representation is being made by Mayfest as to such location. Participant
understands and agrees that Mayfest may allow other Participants to promote interests similar to those promoted
by Participant and Mayfest is in no way restricted or limited from doing so. Participant will not move its location
without the prior written consent of Mayfest. Should Participant move without permission, in addition to any
other right that Mayfest has under this Agreement, Participant will pay to Mayfest a $100 penalty for such action.
It is agreed and understood that Mayfest is not endorsing any promotion made by Participant and Participant will not
make any representation to that effect, either express or implied. In the event that Mayfest determines that the manner in
which Participant is conducting itself may imply that Mayfest is endorsing any such promotion, Participant will take
whatever steps Mayfest deems necessary and appropriate to prevent such from occurring. Mayfest agrees to provide the
following to Participant at the cost indicated by each item: See Appendix A. The cost of such items as indicated above
will be paid upon the execution of this Agreement. Such fees are non-refundable.
2. In the event Non -Profit Participant determines to promote and/or advertise goods, services, and/or products of
any third party while Participant is located at the Mayfest Festival, any such promotions and/or advertisements must be
approved in advance in writing by Mayfest, Inc. Executive Director. Non Profit Participant recognizes that the manner in
which it operates its concession will reflect on the reputation of Mayfest, and, therefore, agrees at all times to comply
with all rules, specifications, and special instructions established by Mayfest, including, without limitation, the
appearance and operation of the concession and the booth space and policies regarding entering and exiting the Mayfest
Festival. Non Profit Participant agrees that it will operate its concession solely within the space identified by Mayfest,
and further agrees that repeated non-compliance may result in removal from the Festival. In the event Non Profit
Participant seeks to promote and/or advertise goods, services, and/or products of any third party while Non Profit
Participant is located at the Mayfest Festival, any such promotions and/or advertisements must be approved in advance,
in writing by the Mayfest, Inc. Executive Director. Without limiting the foregoing, Non Profit Participant agrees that
any person operating any form of vehicle (car, truck, golf cart, mule, etc.) within the Mayfest Festival grounds
must be at least eighteen (18) years of age and have a valid driver's license. All motor vehicles must be
appropriately insured and registered as required by state law.
3. In dealing with Mayfest's agents and representatives, Participant agrees that Participant will be cooperative,
courteous and professional at all times. In the event in Mayfest's opinion Participant has failed to comply fully with all
of the provisions of this Agreement, including, without limitation, if Participant is otherwise uncooperative,
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OFFICIAL RECORD
CITY SECRETARY T---
Ft WORTH, TX
discourteous, or verbally or physically abusive to Mayfest's agents or representatives, Mayfest may, in its sole
determination and without prior notice, terminate this Agreement and require Participant to immediately close its booth
or area of operation and depart the Mayfest Festival, in which event Participant agrees to do so immediately. In such
event, Participant shall forfeit all sums paid hereunder to Mayfest In the event Participant fails to comply with the
provisions of this Paragraph 3, Participant shall remove or be removed from the premises, and in the event such forced
removal is necessary, Mayfest and its agents and other representatives shall not be liable for any losses suffered by
Participant in connection with such forced removal.
4. Mayfest has made and makes no representation or warranty that security or insurance will be provided for any
losses to for any property whatsoever placed within the premises of the Mayfest Festival (including without limitation
any musical instruments, audio and technical equipment, costumes, vehicles or livestock and any other personal
property) and Mayfest assumes no responsibility or liability for such property. Participant acknowledges and agrees that
Mayfest has no responsibility or liability for such property and hereby waives any claims related thereto. Participant
hereby expressly releases and discharges Mayfest from any and all liability for any loss, injury, or damage to persons or
property that may be sustained by the use or occupancy of such property or in any way relating thereto.
5. Participant shall comply with all laws (federal, state and local), including all ordinances of the City of Fort
Worth, all rules, regulations, requirements and policies of all City departments, and any and all requirements specifically
made by the Fire Marshal in connection with Mayfest and shall obey all other regulations of the of the City of Fort
Worth. Participant shall obtain and pay for all necessary permits licenses and taxes payable as a result of the operation
of its activity at the Mayfest Festival. Participant recognizes that the manner in which it operates it event will reflect on
the reputation of Mayfest, and, therefore, agrees at all times to comply with all rules, specifications, and special
instructions established by Mayfest, including but not limited to, policies on entering and exiting the park. Without
limiting the foregoing Participant agrees that in order to operate any form of vehicle (car, truck, golf cart, mule,
etc.) within the Mayfest Festival grounds, such person must be at least eighteen (18) years of age and have a valid
driver's hcense
6. Mayfest shall have no obligation to pay or reimburse Participant for any expenses incurred in conjunction with
participation in this event.
7. Participant shall at all times hereunder act as an independent contractor with respect to Mayfest and the
Mayfest Festival, and not as an employee or agent of Mayfest. Nothing contained in this Agreement shall be
construed to create a joint venture, partnership, association, or other affiliation between the parties, it being specifically
agreed that the relationship is and shall remain that of independent parties to a contractual relationship as set forth in this
Agreement. Mayfest shall neither have nor exercise any specific control or direction over the particular methods by
which Participant shall perform under this Agreement, except as otherwise set forth in Paragraph 5 above. Neither party
shall be liable for the debts or obligations of the other except as otherwise specifically provided in this Agreement.
8. It is understood and agreed that Mayfest, acting by and through its authorized agents and representatives, shall
have at any and all times the full and unrestricted right to enter Participant's area of operation for the purpose of insuring
that Participant is complying with all the provisions of this Agreement.
9. No term or condition of this Agreement shall be deemed to have been waived, and no party hereto shall be
estopped to enforce any provision of this Agreement, except by written instruments of the party charged with such
waiver or estoppel.
10. Neither party shall be liable for any failure of or delay in performance of its obligations under this Agreement to
the extent such failure or delay is due to circumstances beyond its reasonable control, including, without limitation, acts
of God, acts of a public enemy, fires, floods, wars, civil disturbances, sabotage, accidents, insurrections, blockades,
embargoes, storms, explosions, damage to its plants, labor disputes (whether or not the employees' demands are
reasonable and within the party's power to satisfy) acts of any governmental body (whether civil or military, foreign or
domestic), including but not limited to acts by the City of Fort Worth or Tarrant County, which result in the temporary or
total cancellation of the Festival, all perils of the seas and other waters, failure or delay of third parties or governmental
bodies from whom any party is obtaining or must obtain rights of way, easements, franchises, permits, machinery
materials, equipment, transportation, independent contracting, or supplies to grant or deliver the same, or inability to
obtain labor, materials, equipment, or transportation (collectively referred to herein as ' Force Majeure"), nor shall any
such failure or delay give the other party the right to terminate this Agreement. Each party shall use its best efforts to
minimize the duration and consequences of any failure of or delay in performance resulting from a Force Majeure event.
In the event the Festival is cancelled or limited in any way due to a Force Majeure event Vendor agrees that Mayfest,
Inc. shall not be responsible for any refunds to Vendor or for any losses suffered by Vendor due to cancellation.
11 The parties hereto hereby irrevocably consent to the jurisdiction of the courts of the State of Texas and of any
federal court located in such State in connection with any action or proceeding arising out of or relating to this
Agreement, any document or instrument delivered pursuant to, in connection with, or simultaneously with this
Agreement, or a breach of this Agreement or any such document or instrument.
12. The obligations under the terms of this Agreement are performable in Tarrant County, Texas, and any
and all payments under the terms of this Agreement are to be made in Tarrant County, Texas.
13. The parties hereto consent that venue of any action brought under this Agreement shall be in Tarrant
County, Texas, provided, however, that venue of such action is legally proper in Tarrant County, Texas.
14. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but
all of which together shall constitute one and the same instrument. This Agreement shall become binding upon the
parties hereto when one or more counterparts hereof, individually or taken together, bear the signatures of all of the
parties hereto.
15. Any notice required or permitted by any party to this Agreement shall be in writing and may be delivered
personally to the party being given notice or to the person in charge of the office of the party being given notice or by
certified mail, return receipt requested, and any notice will be effective upon delivery in the case of personal delivery and
upon deposit in the mail, postage prepaid, in the case of delivery by mail. The names and addresses of persons to receive
notice as stated in this section may be changed by notice given in accordance with this section.
16. The Agreement shall be governed by and construed in accordance with the laws of the State of Texas,
without giving effect to conflict of laws.
17. The headings in this Agreement are solely for the convenience of reference and shall be given no effect in the
construction or interpretation of this Agreement. Wherever required by context, any gender shall include any other
gender, the singular shall include the plural and the plural shall include the singular.
18. This Agreement, including any provision hereof, may be amended only by written agreement executed by all of
the parties to this Agreement
19. This Agreement shall not be assignable by any party to this Agreement without the express prior written consent
of all other parties to this Agreement and, in the event of an attempted assignment by one party to this Agreement
without the express prior written consent of all other parties such attempted assignment shall be void and without effect
20. This Agreement shall be binding upon and inure solely to the benefit of the parties hereto, and their respective
successors legal representatives, heirs and permitted assigns and no other person shall have any legal or equitable right,
remedy or claim under or in respect of or by virtue of this Agreement or any provision herein contained.
21. To the extent that any provision herein is inconsistent with or in violation of any applicable law, rule or
regulation, such provision shall be deemed modified so as to comply with such applicable law, rule or regulation and
shall not otherwise affect any other provisions of this Agreement Any provision of this Agreement that is invalid or
unenforceable in any jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such invalidity or
unenforceability without rendering invalid or unenforceable the remaining provisions of this Agreement or affecting the
validity or enforceability of that provision or of any of the other provisions of this Agreement in any other jurisdiction.
22. At any time and from time to time, each party agrees, without further consideration, to take such actions and to
execute and deliver such documents as may be reasonably necessary to effectuate the purposes of this Agreement.
23. The parties acknowledge that each party has reviewed this Agreement and has had an opportunity to have the
Agreement reviewed by their respective attorneys and that the normal rule of construction to the effect that any
ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or
any amendments or exhibits attached hereto and the language of this Agreement shall be construed according to its fair
meaning and not strictly for or against either party.
24. Unless otherwise specifically provided to the contrary or unless the text of this Agreement clearly indicates
otherwise, each of the representations, warranties, covenants and agreements of the parties hereto contained in this
Agreement shall survive the closing of the transactions contemplated hereby and the execution and delivery of this
Agreement and shall be fully enforceable against the party or parties sought to be charged with any breach hereof
25. All attachments, exhibits or annexes referred to and attached to this Agreement are incorporated by reference
herein and made a part hereof for all purposes, the same as if written in full in this Agreement.
26. The remedies provided herein shall be cumulative and shall not preclude assertion by any party of any other
rights.
27. This Agreement and the instruments called for by this Agreement constitute the whole agreement of the parties
and supersedes any commitment, agreement, memorandum or understanding previously made by the parties, or any of
them, with respect to the subject matter of this Agreement.
28. In the event any litigation is maintained or initiated by any party to this Agreement against another party to
enforce or interpret any of the terms of this Agreement or to seek remedy for any breach hereof, then the prevailing party
in such litigation shall be entitled to recover from the non -prevailing party all cost and expense incurred in relation
thereto, including, but not limited to, reasonable attorney's fees.
29. The parties hereto agree that no partnership, joint venture or joint enterprise of any kind is created by this
Agreement. Nothing contained in this Agreement shall authorize, empower or constitute any party to this Agreement the
agent of any other party of this Agreement, nor authorize or empower any party to this Agreement to assume or create
any obligation or responsibility on behalf of any other party to this Agreement.
30. This Agreement shall terminate and supersede any and all prior written or oral agreements or understands
existing between the parties hereto with respect to subject matter of this Agreement, and the parties hereto mutually
release and discharge each other from any further obligation, liability or responsibility under any of the foregoing.
Mayfest
Vendor Agreement 2016
Non -Profit - OEM, KnowWhat2Do
MAYFEST MA EST, IN
By:
Elizabeth Basham, Executive Director
Date:
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NON-PROFIT PARTICIPANT
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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Appendix A
Mayfest 2016 Non Profit Participant Agreement
It is agreed that Commercial Participant shall upon execution of this Agreement pay to Mayfest a nonrefundable fee of
Five Hundred Dollars ($500.00) on or before March 1, 2016.
Mayfest festival agrees to provide the following:
(1) 10 X 20 space for the KnoWhat2Do Trailer at the Mayfest Festival. (Tent, table, 2 chairs and 1 v 110 outlet,
included for each space)
a. Non Profit Participant will not utilize any device to amplify voice at the festival.
b. Non Profit Participant will not roam festival grounds in an effort to promote their company. All booth workers
are required to stay within a 2 feet radius of the booth space.
c. Non Profit Participant will sufficiently staff booth space during all festival hours:
Thursday, April 28th: 3:30 p.m. — 10:00 p.m.
Friday, April 29th: 3:30 p.m. — 10:00 p.m.
Saturday, April 30th: 10:00 a.m. — 10:00 p.m.
Sunday, May 1st: 11: 00 a.m. — 7:00 p.m.
d. Non Profit Participant agrees to set-up and tear down policies.
e. Any trailer hitches must be covered.
f. Walk boards not provided.
g. Donation solicitation will not be permitted.
h. May not recruit for volunteers.
i. Mayfest to be billed as "Mayfest at Trinity Park in Fort Worth, Texas."
j. Vendors using a 50Amp 240v circuit must provide their own 50A 125/250v twist lock male cord cap Hubbell
catalog #CS6365C and at least 50' of rubber cord, wire size 8/4.
It is agreed and understood that Mayfest is not endorsing any promotion made by Participant and Participant will not
make any representation to that effect, either expressed or implied. In the event that Mayfest determines that the
manner in which Vendor Participant is conducting itself may imply that Mayfest is endorsing any such promotion,
Vendor Participant agrees to take whatever steps Mayfest deems necessary and appropriate to prevent such from
occurring. Non Profit Pa'cipant agrees to set-up and tear down policies.
Mayfest, Inc.
Elizabeth Basham
Date:
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Non Profit Participant:
Name: ' t2 6t
Date:
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OFFICIAL RECORD
CITY SECRETARY
Ft WORTH, a .X
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Mayfest 2016
Check List (Must have before set up)
■
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All fees must be paid in full by March 1st in order be allowed into Mayfest grounds for set up.
Ccrtificate of Genot 1 Liith 1 ity Insuranez kezan. annaunt „e 'e s-*z n Ora Million Dollars ($1,000,000.00),
NAM'. iec1t des Mayfcst, Inc. listed -as cr4di$ional insured. Must be received by Mayfest Inc. no later than
April 1st. eb
Approval of handouts
Any items to be distributed during Mayfest must be approved by the Mayfest Inc. Executive Director
by April 1st.
Approval of booth activation:
Activation/activity of the booth must be approved by the Mayfest Inc. Executive Director by April 1st
Set Up of Booth
Is by appointment on:
Monday, April 25, 2016
Tuesday, April 26, 2016
Wednesday, April 27, 2016
9:00 am until 5:00 pm
9:00 am until 5:00 pm
9:00 am until 12:00 pm
If you cannot set up during these times, please notify the Mayfest, Inc. office at (817) 332-1055 before April 20th to
make arrangements. You must be set up by Wednesday at 12:00 pm.
Tear Down of Booth
Tear down of booth may begin:
Sunday, May 1, 2016
Monday, May 2, 2016
7:30 pm until 10:00 pm
9:00 am until 5:00 pm
Tear down shall not begin until after the festival closes and the security announcement. Vehicles will be allowed
onto festival grounds for load out after all festival patrons have departed. Load out must be completed by Monday,
May 2nd at 5:00 pm.
Vehicle Access to Festival Grounds
Cars will only have access to the festival grounds during the following hours:
Thursday 7:00am- 2:30pm
Friday 7:00am-9:00am and 1:30pm- 2:30pm
Saturday 6 00am — 7 00am
Sunday 7:00am-10:00am
Festival Hours:
Thursday, April 28th
Friday, April 29th
Saturday, April 30th
Sunday, May 1st
3:30 p.m. 3:30 p.m. —
10:00 a.m.-
11:00 a.m.
Mayfest, Inc.
Elizabeth las m
Date
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10:00 p.m.
10:00 p.m.
10:00 p.m.
— 7:00 p.m.
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Participantdan.01
Name Printei 0e#2
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