HomeMy WebLinkAboutContract 54634 CSC No. 54634
FORTWORTH.
VENDOR SERVICES AGREEMENT
This VENDOR SERVICES AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH("City"),a Texas home rule municipal corporation and ACTION
TARGET INC,("Vendor"),a Utah Corporation,each individually referred to as a"party"and collectively
referred to as the"parties."
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1. This Vendor Services Agreement;
2. Exhibit A—Scope of Services;
3. Exhibit B—Price Schedule; and
4. Exhibit C—Verification of Signature Authority Form.
Exhibits A,B and C,which are attached hereto and incorporated herein,are made a part of this Agreement
for all purposes. In the event of any conflict between the terms and conditions of Exhibits A,B or C and
the terms and conditions set forth in the body of this Agreement,the terms and conditions of this Agreement
shall control.
1. Scope of Services. maintenance and repairs to the weapons range. Exhibit"A,"- Scope
of Services more specifically describes the services to be provided hereunder.
2. Term. This Agreement shall begin on the date signed by the Assistant City Manager below
("Effective Date") and shall expire on July 31, 2021 ("Expiration Date"), unless terminated earlier in
accordance with this Agreement("Initial Term"). City shall have the option,in its sole discretion,to renew
this Agreement under the same terms and conditions,for up to four(4)one-year renewal options.
3. Compensation. City shall pay Vendor an amount not to exceed One Hundred Thousand
($100,000.00) in accordance with the provisions of this Agreement and Exhibit "B," Payment Schedule,
which is attached hereto and incorporated herein for all purposes. Vendor shall not perform any additional
services for the City not specified by this Agreement unless the City requests and approves in writing the
additional costs for such services. City shall not be liable for any additional expenses of Vendor not
specified by this Agreement unless City first approves such expenses in writing. City agrees to pay all
invoices of Vendor within thirty(30)days of receipt of such invoice.
4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at any time and for
any reason by providing the other party with 30 days'written notice of termination.
OFFICIAL RECORD
CITY SECRETARY
Vendor Services Agreement Page 1 of 17
FT.WORTH, TX
4.2 Non-appropriation of Funds. In the event no funds or insufficient funds are
appropriated by City in any fiscal period for any payments due hereunder,City will notify Vendor
of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to City of any kind whatsoever,except as
to the portions of the payments herein agreed upon for which funds have been appropriated.
4.3 Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date,City shall pay Vendor for services actually rendered up to
the effective date of termination and Vendor shall continue to provide City with services requested
by City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any reason, Vendor shall provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Vendor
has received access to City Information or data as a requirement to perform services hereunder,
Vendor shall return all City provided data to City in a machine readable format or other format
deemed acceptable to City.
5. Disclosure of Conflicts and Confidential Information.
5.1 Disclosure of Conflicts.Vendor hereby warrants to City that Vendor has made full
disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement.In the event that any conflicts of interest arise after the Effective Date of this
Agreement,Vendor hereby agrees immediately to make full disclosure to City in writing.
5.2 Confidential Information.Vendor,for itself and its officers,agents and employees,
agrees that it shall treat all information provided to it by City("City Information") as confidential
and shall not disclose any such information to a third party without the prior written approval of
City.
5.3 Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act.In the event there is a request for information marked Confidential or Proprietary,
City shall promptly notify Seller. It will be the responsibility of Seller to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
5.3 Unauthorized Access.Vendor shall store and maintain City Information in a secure
manner and shall not allow unauthorized users to access,modify, delete or otherwise corrupt City
Information in any way. Vendor shall notify City immediately if the security or integrity of any
City Information has been compromised or is believed to have been compromised,in which event,
Vendor shall, in good faith, use all commercially reasonable efforts to cooperate with City in
identifying what information has been accessed by unauthorized means and shall fully cooperate
with City to protect such City Information from further unauthorized disclosure.
6. Right to Audit. Vendor agrees that City shall,until the expiration of three(3)years after
final payment under this contract, or the final conclusion of any audit commenced during the said three
years,have access to and the right to examine at reasonable times any directly pertinent books,documents,
papers and records, including, but not limited to, all electronic records, of Vendor involving transactions
relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during
normal working hours to all necessary Vendor facilities and shall be provided adequate and appropriate
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work space in order to conduct audits in compliance with the provisions of this section. City shall give
Vendor reasonable advance notice of intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor shall operate
as an independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent, representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement, Vendor shall have the exclusive right to control the details of its operations
and activities and be solely responsible for the acts and omissions of its officers, agents, servants,
employees,Vendors and subVendors.Vendor acknowledges that the doctrine of respondeat superior shall
not apply as between City, its officers, agents, servants and employees, and Vendor, its officers, agents,
employees, servants, Vendors and subVendors. Vendor further agrees that nothing herein shall be
construed as the creation of a partnership or joint enterprise between City and Vendor. It is further
understood that City shall in no way be considered a Co-employer or a Joint employer of Vendor or any
officers, agents, servants, employees or subVendor of Vendor. Neither Vendor, nor any officers, agents,
servants, employees or subVendor of Vendor shall be entitled to any employment benefits from City.
Vendor shall be responsible and liable for any and all payment and reporting of taxes on behalf of itself,
and any of its officers,agents, servants, employees or subVendor.
8. Liability and Indemnification.
8.1 LIABILITY- VENDOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
VENDOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES.
8.2 GENERAL INDEMNIFICATION- VENDOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
AGENTS,SERVANTS AND EMPLOYEES,FROMAND AGAINST ANYAND ALL CLAIMS
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTYDAMAGE OR LOSS(INCLUDINGALLEGED DAMAGE OR LOSS TO
VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF VENDOR, ITS OFFICERS,
AGENTS,SERVANTS OR EMPLOYEES.
8.3 INTELLECTUAL PROPERTY INDEMNIFICATION — Vendor agrees to
defend, settle, or pay, at its own cost and expense, any claim or action against City for
infringement of any patent, copyright, trade mark, trade secret, or similar property right
arising from City's use of the software and/or documentation in accordance with this
Agreement,it being understood that this agreement to defend,settle or pay shall not apply if
City modifies or misuses the software and/or documentation.So long as Vendor bears the
cost and expense of payment for claims or actions against City pursuant to this section,
Vendor shall have the right to conduct the defense of any such claim or action and all
negotiations for its settlement or compromise and to settle or compromise any such claim;
however, City shall have the right to fully participate in any and all such settlement,
negotiations, or lawsuit as necessary to protect City's interest, and City agrees to cooperate
with Vendor in doing so. In the event City, for whatever reason, assumes the responsibility
Vendor Services Agreement Page 3 of 17
for payment of costs and expenses for any claim or action brought against City for
infringement arising under this Agreement, City shall have the sole right to conduct the
defense of any such claim or action and all negotiations for its settlement or compromise and
to settle or compromise any such claim; however, Vendor shall fully participate and
cooperate with City in defense of such claim or action. City agrees to give Vendor timely
written notice of any such claim or action,with copies of all papers City may receive relating
thereto. Notwithstanding the foregoing, City's assumption of payment of costs or expenses
shall not eliminate Vendor's duty to indemnify City under this Agreement. If the software
and/or documentation or any part thereof is held to infringe and the use thereof is enjoined
or restrained or,if as a result of a settlement or compromise,such use is materially adversely
restricted,Vendor shall, at its own expense and as City's sole remedy, either: (a)procure for
City the right to continue to use the software and/or documentation; or (b) modify the
software and/or documentation to make it non-infringing, provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or (c) replace the software and/or documentation with equally suitable,
compatible, and functionally equivalent non-infringing software and/or documentation at no
additional charge to City; or(d)if none of the foregoing alternatives is reasonably available
to Vendor terminate this Agreement, and refund all amounts paid to Vendor by City,
subsequent to which termination City may seek any and all remedies available to City under
law.
9. Assignment and Subcontractinp,.
9.1 Assignment. Vendor shall not assign or subcontract any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee shall execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor and Assignee shall be jointly liable for all obligations of Vendor under this Agreement
prior to the effective date of the assignment.
9.2 Subcontract. If City grants consent to a subcontract, sub Vendor shall execute a
written agreement with Vendor referencing this Agreement under which sub Vendor shall agree to
be bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor shall provide City with a fully executed copy of any such
subcontract.
10. Insurance. Vendor shall provide City with certificate(s) of insurance documenting
policies of the following types and minimum coverage limits that are to be in effect prior to commencement
of any work pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability:
$1,000,000- Each Occurrence
$2,000,000- Aggregate
(b) Automobile Liability:
$1,000,000- Each occurrence on a combined single limit basis
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Coverage shall be on any vehicle used by Vendor, its employees, agents,
representatives in the course of providing services under this Agreement. "Any
vehicle"shall be any vehicle owned,hired and non-owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other
state workers' compensation laws where the work is being performed
Employers' liability
$100,000- Bodily Injury by accident; each accident/occurrence
$100,000- Bodily Injury by disease; each employee
$500,000- Bodily Injury by disease;policy limit
(d) Professional Liability(Errors&Omissions):
$1,000,000- Each Claim Limit
$1,000,000- Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Professional E&O. Either is acceptable if coverage meets all other requirements.
Coverage shall be claims-made,and maintained for the duration of the contractual
agreement and for two (2) years following completion of services provided. An
annual certificate of insurance shall be submitted to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies shall
name City as an additional insured thereon, as its interests may appear.The term
City shall include its employees, officers, officials, agents, and volunteers in
respect to the contracted services.
(b) The workers' compensation policy shall include a Waiver of Subrogation
(Right of Recovery)in favor of City.
(c) A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage shall be provided to City. Ten (10) days' notice shall be
acceptable in the event of non-payment of premium.Notice shall be sent to the
Risk Manager, City of Fort Worth, 200 Texas Street, Fort Worth, Texas 76102,
with copies to the Fort Worth City Attorney at the same address.
(d) The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A-VII
in the current A.M.Best Key Rating Guide,or have reasonably equivalent financial
strength and solvency to the satisfaction of Risk Management. If the rating is
below that required,written approval of Risk Management is required.
Vendor Services Agreement Page 5 of 17
(e) Any failure on the part of City to request required insurance
documentation shall not constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required
insurance shall be delivered to the City prior to Vendor proceeding with any work
pursuant to this Agreement.
11. Compliance with Laws,Ordinances,Rules and Regulations. Vendor agrees that in the
performance of its obligations hereunder, it shall comply with all applicable federal, state and local laws,
ordinances,rules and regulations and that any work it produces in connection with this Agreement will also
comply with all applicable federal, state and local laws, ordinances, rules and regulations. If City notifies
Vendor of any violation of such laws, ordinances, rules or regulations, Vendor shall immediately desist
from and correct the violation.
12. Non-Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
subVendors and successors in interest, as part of the consideration herein, agrees that in the performance
of Vendor's duties and obligations hereunder, it shall not discriminate in the treatment or employment of
any individual or group of individuals on any basis prohibited by law.IF ANY CLAIM ARISES FROM
AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY VENDOR,ITS
PERSONAL REPRESENTATIVES, ASSIGNS, SUBVENDORSS OR SUCCESSORS IN
INTEREST, VENDOR AGREES TO ASSUME SUCH LIABILITY AND TO INDEMNIFY AND
DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH CLAIM.
13. Notices. Notices required pursuant to the provisions of this Agreement shall be
conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission, or(3)received by the other party by United States Mail,registered,return receipt requested,
addressed as follows:
To CITY: To VENDOR:
City of Fort Worth Action Target,Inc.
Attn: Deputy City Manager Brent Jensen, Territory Manager
200 Texas Street 3411 S.Mountain Vista Pkwy
Fort Worth,TX 76102-6314 Provo,UT 84606
Facsimile: (817)392-8654 801-705-9119
Facsimile: 801-377-8096
With copy to Fort Worth City Attorney's Office at
same address
14. Solicitation of Employees. Neither City nor Vendor shall, during the term of this
Agreement and additionally for a period of one year after its termination,solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing,this provision shall not apply to an employee of either party who responds
to a general solicitation of advertisement of employment by either party.
15. Governmental Powers. It is understood and agreed that by execution of this Agreement,
City does not waive or surrender any of its governmental powers or immunities.
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16. No Waiver. The failure of City or Vendor to insist upon the performance of any term or
provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any future
occasion.
17. Governing Law/Venue. This Agreement shall be construed in accordance with the laws
of the State of Texas. If any action,whether real or asserted, at law or in equity,is brought pursuant to this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas,Fort Worth Division.
18. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable,the validity, legality and enforceability of the remaining provisions shall not in any way be
affected or impaired.
19. Force Maieure. City and Vendor shall exercise their best efforts to meet their
respective duties and obligations as set forth in this Agreement,but shall not be held liable for any
delay or omission in performance due to force majeure or other causes beyond their reasonable
control, including, but not limited to, compliance with any government law, ordinance or
regulation, acts of God, acts of the public enemy, fires, strikes, lockouts, natural disasters, wars,
riots, epidemics or pandemics, material or labor restrictions by any governmental authority,
transportation problems, restraints or prohibitions by any court, board, department, commission,
or agency of the United States or of any States, civil disturbances, other national or regional
emergencies, and/or any other similar cause not enumerated herein but which is beyond the
reasonable control of the Party whose performance is affected (collectively "Force Majeure
Event"). The performance of any such obligation is suspended during the period of, and only to
the extent of, such prevention or hindrance, provided the affected Party provides notice of the
Force Majeure Event, and an explanation as to how it hinders the parry's performance, as soon as
reasonably possible, as determined in the City's discretion, after the occurrence of the Force
Majeure Event. The form of notice required by this section shall be the same as section 13 above.
20. Headings not Controlling. Headings and titles used in this Agreement are for reference
purposes only, shall not be deemed a part of this Agreement, and are not intended to define or limit the
scope of any provision of this Agreement.
21. Review of Counsel. The parties acknowledge that each party and its counsel have
reviewed and revised this Agreement and that the normal rules of construction to the effect that any
ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this
Agreement or Exhibits A,B, and C.
22. Amendments /Modifications /Extensions. No amendment, modification, or extension
of this Agreement shall be binding upon a party hereto unless set forth in a written instrument, which is
executed by an authorized representative of each party.
23. Entirety of Agreement. This Agreement, including Exhibits A, B and C, contains the
entire understanding and agreement between City and Vendor, their assigns and successors in interest, as
to the matters contained herein.Any prior or contemporaneous oral or written agreement is hereby declared
null and void to the extent in conflict with any provision of this Agreement.
Vendor Services Agreement Page 7 of 17
24. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart shall,for all purposes,be deemed an original,but all such counterparts shall together constitute
one and the same instrument.
25. Warranty of Services. Vendor warrants that its services will be of a high quality and
conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty (30) days from the date that the services are completed. In such event, at Vendor's
option,Vendor shall either(a)use commercially reasonable efforts to re-perform the services in a manner
that conforms with the warranty, or (b) refund the fees paid by City to Vendor for the nonconforming
services.
26. Immieration Nationality Act. Vendor shall verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form(1-9). Upon request by City,Vendor shall provide City with copies of all 1-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor shall adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS
FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS
PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES. City, upon written notice to Vendor, shall have the right to immediately terminate this
Agreement for violations of this provision by Vendor.
27. Ownership of Work Product. City shall be the sole and exclusive owner of all reports,
work papers, procedures, guides, and documentation, created, published, displayed, and/or produced in
conjunction with the services provided under this Agreement(collectively,"Work Product"). Further,City
shall be the sole and exclusive owner of all copyright,patent,trademark,trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product shall inure to the benefit of City from
the date of conception, creation or fixation of the Work Product in a tangible medium of expression
(whichever occurs first).Each copyrightable aspect of the Work Product shall be considered a"work-made-
for-hire" within the meaning of the Copyright Act of 1976, as amended. If and to the extent such Work
Product,or any part thereof,is not considered a"work-made-for-hire"within the meaning of the Copyright
Act of 1976, as amended, Vendor hereby expressly assigns to City all exclusive right, title and interest in
and to the Work Product,and all copies thereof,and in and to the copyright,patent,trademark,trade secret,
and all other proprietary rights therein, that City may have or obtain, without further consideration, free
from any claim,lien for balance due, or rights of retention thereto on the part of City.
28. Signature Authority. The person signing this Agreement hereby warrants that he/she has
the legal authority to execute this Agreement on behalf of the respective party, and that such binding
authority has been granted by proper order,resolution, ordinance or other authorization of the entity. This
Agreement and any amendment hereto,may be executed by any authorized representative of Vendor whose
name, title and signature is affixed on the Verification of Signature Authority Form, which is attached
hereto as Exhibit"C".Each party is fully entitled to rely on these warranties and representations in entering
into this Agreement or any amendment hereto.
29. Chanee in Company Name or Ownership. Vendor shall notify City's Purchasing
Manager, in writing, of a company name, ownership, or address change for the purpose of maintaining
updated City records.The president of Vendor or authorized official must sign the letter.A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of director's
Vendor Services Agreement Page 8 of 17
resolution approving the action, or an executed merger or acquisition agreement. Failure to provide the
specified documentation so may adversely impact future invoice payments.
30. No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement is for
less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter
2270 of the Texas Government Code, the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1)does
not boycott Israel;and(2)will not boycott Israel during the term of the contract. The terms"boycott Israel"
and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas
Government Code. By signing this contract,Vendor certifies that Vendor's signature provides written
verification to the City that Vendor:(1)does not boycott Israel; and(2)will not boycott Israel during
the term of the contract.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement in multiples.
(signature page follows)
Vendor Services Agreement Page 9 of 17
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
T s s T. Ch responsible for the monitoring and administration of
By: JesusJ.Chapa(OctS, 02016:20CDT) this contract,including ensuring all performance and
Name: Jesus J. Chapa reporting requirements.
Title: Deputy City Manager
Date: +20� By: sasna Kane(Oct 1,2020 14:00 CDT)
Name: Sasha Kane
APPROVAL RECOMMENDED: Title: Sr. Contract Compliance Specialist
APPROVED AS TO FORM AND LEGALITY:
E�WIl9 jb,Iffd
Edwin Kraus(Oct 1,202018.42 CDT)
By:
Name: Edwin Kraus p44p4oa4��
Title: Chief of Police A F 000I na
�s o o�00000,o�yo.oa�d By
�~I o�..o Name: Taylor Paris
ATTEST: p*oo o*� Title: Assistant City Attorney
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CONTRACT AUTHORIZATION:
�0��0`lGl iy GO`ll,�lG2J M&C: NIA
By: for Ronald P.Gonzales(Oct 6,2020 07:27 CDT)
Name: Mary J. Kayser
Title: City Secretary
VENDOR:
ACTION TARGE ,INC.
By: ---
Name: Scott Wright
Title: Chief Financial Officer
Date: September ?,12020
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
Vendor Services Agreement Page 10 of 17
EXHIBIT A
SCOPE OF SERVICES
ACTION TARGET,INC.
The"Supplier", shall provide all labor,materials,equipment, supplies, and tools required to complete the
work as specified, and in compliance with all applicable federal, state and local codes and standards. The
Supplier must oversee and coordinate the entire project. The Supplier shall also be responsible, at no
additional cost for cleanup and disposal of all trash and construction debris generated by the project,
disposal of any existing items removed but not used in the new installation, and repair of any damage
caused by the Supplier.
PURPOSE: Services under Contract shall include but not be limited to preventative maintenance, general
maintenance,repair or replacement of like item or item of similar purpose, and like-and-kind
replacement.No services will be performed under this contract that impacts a structure, or require
architectural or mechanical engineering, drawings, or plans.
HOURS OF SERVICE:
The Supplier shall perform all maintenance during normal business hours, which is defined as
Monday through Friday from 8:00 a.m. to 5:00 p.m.
The Supplier shall not charge an overtime rate due to lack of available staff for services
performed during non-regular hours that could reasonably be completed during regular business
hours. Labor charges will begin no sooner than when the Supplier's technicians sign in to the
assigned City department and shall end no later than when the technician signs out of the
assigned City department. Labor charges shall be invoiced to the nearest '/4 hour.
The Supplier shall provide the City with a Supplier Point of Contract(SPOC)person after award
of this Agreement. The SPOC shall be available M-F 8:OOAM-5:OOPM. Supplier shall provide
the office number, email address, and cell phone number for the SPOC. During times the SPOC
is unavailable (due to vacation, travel, etc., for example), the Supplier shall provide a designee
for the SPOC. The designee shall meet the same requirements as specified for the SPOC and
shall have the same authority as the SPOC.
SUPPLIER RESPONSIBILITIES:
The Supplier shall provide all equipment, materials, labor, tools, incidentals, expendable items,
personnel protective equipment, and transportation necessary for proper execution and
completion of maintenance, repair, and replacement services. The materials and services
provided by the Supplier shall comply with all current Federal, State and local laws, City of Fort
Worth ordinances, rules and regulations.
The Supplier shall notify the City's identified point of contact at work site with an estimated time
of arrival one (1)business day prior to beginning work at the City location, unless the City
representative indicates additional notification time at the time of the request.
Vendor Services Agreement—Exhibit A Page 11 of 17
The Supplier shall inspect, test, clean, lubricate, adjust and perform all other maintenance
operations which such inspections and testing shall indicate are required in order to minimize the
possibility of break downs and to maintain in proper working order each machine covered.
The Supplier shall repair all target range equipment when requested so that they operate to the
original manufacturer's performance specifications.
The Supplier shall provide a work order ticket to the City representative detailing all
maintenance services performed. The work order ticket shall be signed by the City representative
on completion
of work.
The Supplier shall provide a minimum one (1)year warranty against defects of materials,
services, and workmanship. Warranties shall be effective on the date of acceptance of the
equipment or work by the City.
The Supplier shall be responsible for the immediate clean-up of the work area and the removal of
debris to broom clean status. Cleaning of the work area shall be subject to the City
representative's inspection and approval.
The Supplier shall be responsible for damage done to property or equipment as a direct result of
the Supplier's actions. Should the Supplier and/or his employees cause any damage to City
property,the Supplier shall immediately inform the City representative. The Supplier shall make
repairs or replacement to the satisfaction of the City representative at no cost to the City. The
City may, however, at its sole discretion, elect to make repairs or replacements of damaged
property and deduct the cost from any payments owed to Supplier or to recover costs if no
payments are owed.
QUARTERLY PREVENATIVE MAINTENANCE REQUIREMENTS:
The Supplier shall work with the City's Police Department to establish and perform a routine
quarterly maintenance schedule on Target Range as requested by the City's representative.
The Supplier shall respond to non-scheduled maintenance requests within one (1)business day
and acknowledge receipt of the request by phone or email with the City representative. The
Supplier shall complete the non-scheduled maintenance request within one (1)week of the
request subject to Supplier's personnel and parts availability, or as otherwise mutually agreed to
between the Supplier and the City representative.
For the purpose of such inspection each target range listed on this agreement must be made
available to the Supplier for the time period required to perform all maintenance functions.
The Supplier shall notify the City representative at least two (2)business days before scheduled
maintenance activities.
Vendor Services Agreement—Exhibit A Page 12 of 17
The Supplier shall invoice routine maintenance services separately from nonemergency repair
services. Maintenance and repair services shall be paid at the hourly bid rate for labor service
and cost of repair parts to include any discount per the terms of this contract.
Dates of services to be determined by mutual agreement of the parties.
Range Maintenance Shall Include but Not Limited to:
Tower/Control Room:
- Test computer, monitor, and printer.
- Update range software to the latest versions (if appropriate).
- Run standard software programs and scenarios.
Target systems:
- Test valves and pistons. Adjust target speed. Replace valves and pistons as needed
- Grease actuator bushings. Replace as needed.
- Inspect and secure electrical connections and air connections.
- Inspect and test functionality of target retrievers including keypads and computer.
- Verify retriever cable tensions and adjust as necessary.
- Cycle and adjust tension on running targets.
- Provide general inspection to diagnose any potential problems.
Electrical Components:
- Test voltage levels at the power supply and target locations.
- Test functionality of each interface component.
- Clean and secure enclosures.
Compressor and Air Lines:
- Check oil level and air filter. Replace as needed.
- Drain water condensation buildup.
- Check air dryer system functionality.
- Test entire system for leaks.
- Verify and adjust correct pressure settings.
- Replace valves and actuators.
Bullet Trap:
Vendor Services Agreement—Exhibit A Page 13 of 17
- Empty lead collection canisters and replace as necessary.
- Inspect impact plates,joint strips, deflectors, and deceleration chambers (inside as well).
- Inspect and tighten loose joints and unions.
Screw Conveyor System:
- Check general functionality of the Screw Conveyor System.
- Check hanger bearings for wear and damage. Replace as needed.
- Check discharge system and collection barrel.
- Check circuit breakers, thermal overloads, and verify start-up procedures.
- Check gear boxes for lubrication.
Dust Collection Unit:
- Check general functionality of the Dust Collection Unit.
- Check and service DCU air compressor.
- Check photohelic set points and adjust static pressure controls as necessary.
- Verify and test purge cycle functionality.
- Check Dust Collection Unit: filters. Replace as needed.
WEAPON RANGES REQUIRING MAINTENANCE:
RANGE YARDS #OF FIRING POSITIONS
Ran e 1 50 40
Range 2 25 5
Range 3 25 30
Range 4 100 10
All target systems to include electrical, air and mechanical components of the target systems
must be maintained and repaired. The physical paper and steel targets must be replaced. All back
stop/bullet traps that include all of the following components of these must be maintained.
Waste lead auger systems to include all components of these must be maintained. All aspects of
the four weapon ranges that physically make up the range must be maintained and repaired.
REPAIR SERVICES:
Vendor Services Agreement—Exhibit A Page 14 of 17
The Supplier shall perform repair services on an as-needed basis for various target ranges when
requested by the Department. Non-emergency repairs are defined as minor repairs that are
needed,but not required, to keep ranges functioning.
The Supplier shall acknowledge receipt of repair requests within two (2)business hours by
phone or email to the City representative.
The Supplier shall provide a quote that clearly distinguishes the cost of parts and labor in writing
or email within one (1)business day for approval by the City representative in writing or email
prior to the start of the work.
The Supplier shall complete non-emergency repairs within two (2)business days of the City's
request, or in a timeframe mutually agreed upon between the Supplier and City representative.
REPLACEMENT PARTS:
The Supplier shall maintain an adequate inventory of replacement parts to ensure minimal down
time during the maintenance and repair. The City and Supplier can estimate an adequate parts
inventory for repairs. The Supplier and the City will mutually agree on what an adequate parts
inventory is based on the equipment in use at City locations.
All replacement parts shall be of the same or higher quality and of the same manufacturing
design as the parts being replaced. Replacement parts may be new or reconditioned to the
original manufacturer's specifications. The Supplier shall invoice all parts used for equipment
maintenance or repair at the percentage discount off the parts and supplies manufacturer's
suggested retail pricelist.
Vendor Services Agreement—Exhibit A Page 15 of 17
EXHIBIT B
PRICE SCHEDULE
ACTION TARGET,INC.
PERIOD DESCRIPTION PRICE
Ql—2020 VISIT 1 OF 4. $4,250.00
3 DAY VISIT.
PARTS SOLD SEPERATLEY
Q2—2020 VISIT 2 OF 4. $4,250.00
3 DAY VISIT.
PARTS SOLD SEPERATLEY
Q3—2020 VISIT 3 OF 4. $49250.00
3 DAY VISIT.
PARTS SOLD SEPERATLEY
Q4-2020 VISIT 4 OF 4. $49250.00
3 DAY VISIT.
PARTS SOLD SEPERATLEY
ALL INVOICES MUST BE PAID WITHIN 30 DAYS OF RECEIPT BY THE CITY.
Vendor Services Agreement—Exhibit B Page 16 of 17
EXHIBIT C
VERIFICATION OF SIGNATURE AUTHORITY
ACTION TARGET, INC.
3411 S. Mountain Vista Pkwy
Provo,UT 84606
Execution of this Signature Verification Form ("Form") hereby certifies that the following
individuals and/or positions have the authority to legally bind Vendor and to execute any agreement,
amendment or change order on behalf of Vendor. Such binding authority has been granted by proper order,
resolution, ordinance or other authorization of Vendor. City is fully entitled to rely on the warranty and
representation set forth in this Form in entering into any agreement or amendment with Vendor. Vendor
will submit an updated Form within ten (10) business days if there are any changes to the signatory
authority.City is entitled to rely on any current executed Form until it receives a revised Form that has been
properly executed by Vendor.
1. Name:
Position:
Signature
2. Name:
Position:
Signature
3. Name:
Position:
Signature
Name:
4�6-1
Signature o P
Other Title: Ct--
Date: g5120'1.0
Vendor Services Agreement—Exhibit C Page 17 of 17