HomeMy WebLinkAboutContract 47083 (2)Cirri sECRETARY
Ci,. � F ACT 07
AGREEMENT FOR COMMUNITY BASED PROGRAM
RECOVERY RESOURCE COUNCIL
FISCAL YEAR 2016
In consideration of the mutual covenants, promises and agreements contained herein, THIS
AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a
home rule municipal corporation of the State of Texas, ("City") acting by and through Valerie R.
Washington, its duly authorized Assistant City Manager, and RECOVERY RESOURCE
COUNCIL, a Texas private non-profit corporation ("Contractor") acting by and through Eric
Niedermayer, President and Chief Executive Officer, its duly authorized representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary to
support crime prevention in City during Fiscal Year 2016 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are (1) to support efforts to reduce
violent crime and gang -related activities through enhanced enforcement activities and crime
prevention programs, (2) to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate a Community Based Program called
Preventing Violence and Crime (PVC Pipeline) Program, which will support the police
department's crime prevention efforts throughout the community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate the PVC
Pipeline Program; and
WHEREAS, City, as consideration for the performance of Contractor, has appropriated
monies in the CCPD Budget as reimbursed by the CCPD in the amount of $60,550.00 ("Program
Funds") to provide to the Contractor for the operation of the PVC Pipeline Program;
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement
2. Exhibit A — Proposal Abstract and Narrative
3. Exhibit B — Budget
4. Exhibit C — Request for Reimbursement
5. Exhibit D — Program Activities Report
6. Exhibit E — Program Effectiveness Measurement Report
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FY 2016 Community Based Program
Recovery Resource Council Page 1 of 12
7 Exhibit F — Request for Budget Modification
Exhibits A through F, which are attached hereto and incorporated herein, are made a part of this
Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control
AGREEMENT
1. Responsibilities of Contractor.
Contractor covenants and agrees to fully perform, or cause to be performed, with good
faith and due diligence, all work and services described in Exhibit "A" — Proposal Narrative
Contractor shall be responsible for day-to-day administration of the PVC Pipeline Program
Contractor agrees to expend the Program Funds in accordance with the Budget as described in
Exhibit "B". Program activities shall be reported in accordance with Exhibit "D ' and
effectiveness measures shall be reported in accordance with Exhibit "E"
2. Program Funds.
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed $60,550.00 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost -
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with supporting documentation.
Contractor shall deliver to City a written detailed Program Activities Report and Program
Effectiveness Measures Report as described in Section 4 2 below with each RFR to support
expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor. The RFR and monthly Program Activities Report shall be submitted to
City no later than the 15th day following the end of the month. Submittal of a monthly RFR and
Program Activities Report is required even if services are not provided.
The monthly RFR, with an original signature by an authorized representative, must be submitted
to the Research and Planning Section of the Fort Worth Police Department, ATTENTION
Grants Management Unit, Bob Bolen Public Safety Complex, 505 W Felix St., Fort Worth,
Texas, 76115. Reimbursements will not be made until after receipt of an acceptable and
approved RFR and a monthly Program Activities Report from the Contractor. Reimbursements
shall be made within 30 days receipt of said documents.
2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line -item in the
original approved budget without prior written permission from City. However, Contractor
must submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly
RFR, during the month the modification took place. The new modified budget cannot exceed the
total amount of Program Funds
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2.4 Any modifications of more than five (5) percent of any budgeted line -item in the original
approved budget must have prior written permission from City before the modifications are
made. The Budget Modification Form (Exhibit `F") must be submitted, and request must be
approved by City, before any money is moved to the line -item Once the Budget Modification is
approved, the modified budget will take effect on the first day of the following month. The new
modified budget shall not exceed the total amount of Program Funds
2.5 Any modifications to zero line -items in the original approved budget must have prior
written permission from City before the modifications are made The Budget Modification Form
(Exhibit "F") must be completed and approved by City before money is transferred into the new
line -item. Once the Budget Modification is approved the modified budget will take effect on the
first day of the following month The new modified budget shall not exceed the total amount of
Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not
be moved from a Direct line -item into an Indirect line -item, or vise versus Modification of
Direct and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4. and
2.5.
Budget adjustments shall be submitted to the Grants Management Unit of the Fort Worth
Police Department at Bob Bolen Public Safety Complex at 505 W. Felix St., Fort Worth,
Texas, 76115.
3. Term. This Agreement shall commence upon October 1, 2015 ("Effective Date"), and
shall end on September 30, 2016 (` Term"). All of Contractor's expenditures under this
Agreement must be completed no later than September 30, 2016.
4. Program Performance.
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
set forth in Exhibit "A."
4.2 Contractor agrees to provide a monthly Program Activities Report and quarterly Program
Effectiveness Measurement Report to document the perfoiinance of the work described in
Exhibit "D" and Exhibit "E," respectively. The Program Activities and Effectiveness Measures
shall document the program activity names, numbers of participants attending, details of the
activities, and a description of the goals achieved in support of the CCPD goals Program
Effectiveness Measures shall be reported on a quarterly basis and included in the January, April,
July, and October RFR and Program Activities Report submittals. Additionally, the Program
Effectiveness Measurement Report must describe include any realized successes. The monthly
Program Activities and quarterly Program Effectiveness Measurement Reports shall be
submitted to City no later than the 15th day after the end of each month.
4.3 Contractor agrees that the monthly Request for Reimbursement and Program Activities
Report and quarterly Program Effectiveness Measurement Report will be submitted to City no
later than the 15th day after the end of each month. Should Contractor not meet these
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requirements, Contractor will be given an additional 15 days to submit the required reports to
City. If, at the end of this 15-day extension period, Contractor has not submitted the required
reports, City will send a non-compliance letter notifying Contractor's duly authorized
representative of a possible suspension of program funding.
4.4 A representative of the program shall attend quarterly meetings of the Crime Control and
Prevention District Board as requested.
5. Default and Termination.
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from
monies received from the CCPD, and not from any other monies of City. In the event that funds
from the CCPD are not timely received in whole or in part, City may, at its sole discretion,
terminate this Agreement and City shall not be liable for payment for any work or services
performed by Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions of
payments herein agreed upon for which funds have been appropriated
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause for such
suspension or termination is determined to be invalid, the Contractor's sole remedy shall be
reinstatement of this Agreement. Contractor expressly waives any and all rights to monetary
damages, including but not limited to actual, consequential, and punitive damages, court costs
and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
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for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance All equipment purchased with Program Funds must
meet all eligibility requirements of City. Contractor shall maintain all equipment used in the
administration and execution of the PVC Pipeline Program Contractor shall maintain, replace or
repair any item of equipment used in support of the PVC Pipeline Program and/or for use under
the terms of this Agreement that no longer functions or is lost or stolen. The cost for
maintenance, replacement or repair of any equipment used in support of the PVC Pipeline
Program and/or for use under the twins of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds or City funds to repair or replace said equipment.
Contractor shall use any and all equipment purchased with Program Funds exclusively in support
of the PVC Pipeline Program. Within 10 days following the purchase of equipment, Contractor
shall submit to City a detailed inventory of all equipment purchased with Program Funds to the
Grants and Contracts Management Section at the address set forth in paragraph 2 2 above. The
equipment inventory shall include an itemized description of each piece of equipment, the date
each piece of equipment was purchased, the cost of purchase for each piece of equipment, and
the location of each piece of equipment.
7. Administrative Requirements.
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state, and
federal regulations, along with documentation and records of all receipts and expenditures of Program
Funds. Contractor agrees that the City shall, until the expiration of three (3) years after final payment
under this Agreement, have access to and the right to examine any directly pertinent books, documents
papers and records of the Contractor involving transactions relating to this Agreement Contractor agrees
that the City shall have access during normal working hours to all necessary Contractor facilities and
shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the
provisions of this section. The City shall give Contractor reasonable advance notice of intended audits.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have fifteen (15) days to provide City with a
written explanation and any supporting documentation regarding the practice or expenditure. If
Contractor fails to resolve or cure the questioned practice or expenditure, to the City's
satisfaction, within the fifteen (15) day period, , City reserves the right to withhold further
Program Funds under this and/or future agreement(s) with Contractor.
7.3 If as a result of any audit it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse misapplication or
misappropriation
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7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. The closeout requirements shall include, but are not limited to: providing final
Program Activities Report and Program Effectiveness Measurement Reports making final
payments, and disposing of PVC Pipeline Program assets as appropriate
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
8. Independent Contractor.
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City Contractor shall have exclusive control of, and the
exclusive right to control the details of the work and services performed hereunder, and all
persons performing same, and shall be solely responsible for the acts and omissions of its
officers, members, agents, servants, employees, subcontractors, program participants, licensees,
or invitees. The doctrine of respondent superior shall not apply as between City and Contractor,
its officers, members, agents, servants, employees, subcontractors, program participants,
licensees, or invitees, and nothing herein shall be construed as creating a partnership or joint
enterprise between City and Contractor. It is expressly understood and agreed that no officer
member, agent, employee, subcontractor, licensee, or invitee of the Contractor, nor any program
participant hereunder is in the paid service of City. City does not have the legal right to control
the details of the tasks performed hereunder by Contractor, its officers, members, agents
employees, subcontractors program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors program
participants, licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification.
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY
THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR
INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS,
SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST
ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF
ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY
DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S
BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL
INJURY (INCLUDING DEATH) THAT MAY RELATE TO, ARISE OUT OF, OR BE
OCCASIONED BY (I) CONSULTANT'S BREACH OF ANY OF THE TERMS OR
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PROVISIONS OF THIS AGREEMENT OR (II) ANY NEGLIGENT ACT OR
OMISSION OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS
OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER
THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE
OF THIS AGREEMENT, EXCEPT THAT THE INDEMNITY PROVIDED FOR IN
THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM
THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS,
EMPLOYEES, OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT
AND CONCURRENT NEGLIGENCE OF BOTH CONSULTANT AND CITY,
RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN
ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING
HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE CITY'S
GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF
TEXAS
Contractor shall require all of its subcontractors to include in their subcontracts a release
and indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non -Assignment. No assignment or delegation of duties under this Agreement by
Contractor shall be effective without City's prior written approval.
11. Prohibition Against Interest.
11.1 No member, officer or employee of City, or its designees or agents; no member of the
governing body of the locality in which the PVC Pipeline Program is situated; and no other
public official of such locality or localities who exercises any functions or responsibilities with
respect to the PVC Pipeline Program during his tenure or for one year thereafter, shall have any
interest, direct or indirect, in any contract or subcontract, or the proceeds thereof for work to be
performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language
prohibiting such interest, in all contracts and subcontracts hereunder.
11.2 No officer employee, member, or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be
financially interested, directly or indirectly, in the sale to Contractor of any land, materials,
supplies or services purchased with any funds transferred hereunder, except on behalf of
Contractor, as an officer employee, member, or program participant. Any willful violation of
this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors,
shall render this Agreement voidable by City of Fort Worth.
12. Nondiscrimination.
Contractor, for itself, its personal representatives assigns, subcontractors and successors in
interest, as part of the consideration herein, agrees that in the performance of Contractor's duties
and obligations hereunder, it shall not discriminate in the treatment or employment of any
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individual or group of individuals on any basis prohibited by law IF ANY CLAIM ARISES
FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT
BY CONTRACTOR, ITS PERSONAL REPRESENTATIVES, ASSIGNS,
SUBCONTRACTORS OR SUCCESSORS IN INTEREST, CONTRACTOR AGREES TO
ASSUME SUCH LIABILITY AND TO INDEMNIFY AND DEFEND THE CITY AND
HOLD THE CITY HARMLESS FROM SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
13. Compliance.
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local including all
ordinances rules and regulations of City. If City calls to the attention of Contractor any such
violation on the part of Contractor or any of its officers members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and
correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended
under the terms and conditions of this Agreement If City calls the attention of Contractor to any
such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and
correct such violation.
14. Governmental Powers. It is understood that by execution of this Agreement, the City does not waive
or surrender any of it governmental powers.
15. Waiver of Immunity. If Contractor is a charitable or nonprofit organization and has or
claims an immunity or exemption (statutory or otherwise) from and against liability for damages
or injury, including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or common
law.
16. Insurance Requirement.
16.1 Coverages and Limits. Contractor shall provide the City with certificate(s) of
insurance documenting policies of the following minimum coverage limits that are to be in
effect prior to commencement of any work pursuant to this Agreement:
(a) Commercial General Liability (CGL)• $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
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(b) Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a faun that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR
split limits are acceptable if limits are at least $250,000 Bodily Injury per person,
$500,000 Bodily Injury per accident and $100 000 Property Damage.
16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the
lines of insurance coverage provided and be currently rated in terms of financial strength and
solvency to the satisfaction of the City's Risk Manager. All insurers must have a minimum
rating of A- VII in the current A.M. Best Key Rating Guide, or have reasonably equivalent
financial strength and solvency to the satisfaction of Risk Management. If the rating is below
that required, written approval of Risk Management is required Evidence of self-insurance will
also be accepted.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional
insured. City shall have the right to revise insurance coverage requirements under this
Agreement
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from
and against any and all Worker s Compensation claims arising from the work and services
provided under this Agreement.
16.5 The commercial general liability policy shall name the City as an additional insured
thereon, as its interests may appear. The term City shall include its employees, officers, officials
agents, and volunteers in respect to the contracted services.
16.6 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. Ten (10) days' notice shall be acceptable in the event of non-
payment of premium Notice shall be sent to the Risk Manager, City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102, with copies to the City Attorney at the same address.
16.7 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.8 Certificates of Insurance evidencing that the Consultant has obtained all required insurance
shall be delivered to the City prior to Consultant proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions.
17.1 If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
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17.2 City's failure to insist upon the perfoiniance of any tell or provision of this Agreement
or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to
any extent of City's right to assert or rely upon any such tern! or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance attempted performance or non-perfolniance of this Agreement, venue for said
action shall lie in state courts located in Tarrant County, Texas or the United States District
Court for the Northern District of Texas, Fort Worth Division..
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion resolution or action passed or taken to enter into this Agreement
and to perfonm the responsibilities herein required.
17.5 This written instrument and Exhibits A through F, constitute the entire agreement between
the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall
be void
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance or administration of any sectarian or religious facility or activity, nor
shall said perfoimuance rendered or funds received be utilized so as to benefit, directly or
indirectly any such sectarian or religious facility or activity.
17.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-
exempt status during the term of this Agreement
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
18. Notice.
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand -delivery or
via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown below:
CITY: Valerie R. Washington, Assistant City Manager
City Manager's Office
FY 2016 Community Based Program
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Copies To:
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Tiffany Hayes
Grants Management Unit
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
CONTRACTOR: Eric Niede.iivayer, President and Chief Executive Officer
RECOVERY RESOURCE COUNCIL
2700 Airport Freeway
Fort Worth, TX 76111
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IN WITNESS WHEREOF, the parties hereto have executed t is agreement in m ltiples in
Fort Worth, Tarrant County, Texas, to be effective this day of
20 _)T
APPROVED AND AGREED FOR
CITY OF FORT WORTH
ikeifiset---
Valerie R. Washington
Assistant City Manager
Date: (9510
APPROVAL RECOMMENDED
akith
Rhonda K. Robertson
Chief of Police
Date: /6'05.-6
APPROVED AS TO FORM AND
LEGALITY FOR CITY OF FORT
WORTH
1//1/0t01 .fi0
Victoria D. Honey
Assistant City Attorney
Date: / o/c/ zo i� 1
FY 2016 Community Based Program
Recovery Resource Council
APPROVED AND AGREED FOR
RECOVERY RESOURCE
COUNCIL
Niedermayer 64-cftresident and Chief Executive Off
Date: j --'
2_41 ta
APPROVED AS TO FORM AND
LEGALITY FOR RECOVERY
RESOURCE COUNCIL
Recovery Resource Council Attorney
Date:
ATTEST
M . ry : 's e
CitySecr tar
y
Date:
5,3
CG O
M&C No. Cr al 4-5 I 9Lsjir
OFFICIAL RECORD
CITY SECRETARY
FT, WORTH, TX
Page 12 of 12
Exhibit A
Proposal Abstract and Narrative
FY 2016 CRIME CONTROL AND PREVENTION DISTRICT
PROPOSAL COVER S RET
CONTRACTOR: Recovery Resource Council
DIT a T^_FZ: Eric Niedermeyer
PHONE NUIVA3ER: 817-332-6329
PHYSICAL AD.DR' iSS: 2700 Airport, Freeway, ort Worth, Texas 761il
Co1CACT PE'. ON: Lisp. Reiliag EMA L ADDRESS: Lrailhig@recoverycouncil.org
FOOT E NZT1'LaER: 317-332-63329 FAX NIJABE : L1`i-332-2323
PROGRAM TITLE: '?VC PipeLnf (Preventing Violence cm: Crime. Empowering youth with Life Skills)
CCP"�► FONDS REQUESTED: $ 61,930.80
CONTRACTOR STATUS:
x Private Nonprofit
❑ Public Nonprofit
Mark the goals) that your program addresses.
❑ Support efforts to reduce violent crime and gang -related activities through enhanced enforcement
activities and crane prevention programs
0 Support efforts to increase the safety of residents and to decrease crime throughout Fort Worth
neighborhoods; and
x Support efforts to increase the safety of youth and reduce juvenile crime through crime
prevention and intervention programs.
Additionally, doss program address the priority consideration listed below?
x Program is a prevention or intervention program for youth and/or family violence.
CEE1 I u.i1CATTON;
I certify that the information contained in this proposal fairly represents the above named
Contractor's operating plans and budget for the proposed program I acknowledge that I have read
and understand the requirements and provisions of the Request for Proposal and that the above -
named Contractor will comply with all applicable rules and regulations relating to the procurement
process I certify that I am authorized to sign this proposal and to enter into and execute a contract
with the City of Fort Worth to rrovide the services authorized.
T Y?ED NAM" + : t p
TITLE:
SIGNATURE:
DATE:
RFP No.15-0193, FY 2016 Community Based Programs, Page 3
PROGRAM ABSTRACT
Prov;_de a snort description of your program to be funded. Please mina a arize the problem and what
your program will do to address it. (Roughly 2 paragraphs in length on a separate page)
As a collaborative, non-profit organization Recovery Resource Council is offering Year 2 of the
"Preventing Violence and Crime: PVC Pipeline" project as a prevention/intervention program to
continue supportmg Fort Worth's efforts to increase the safety and reduce juvenile crime in our city.
The PVC Pipeline project was initiated in FY15 as a result of CCPD funding in an effort to increase
coping, social, and life skills of students by empowering them with education, empathy, and tools to
make healthy decisions and to remain drug -free, crime -free, and violence -free. FY15 project success
is represented on "Program Activities and Effectiveness Measurement Reports' from the 2015 Year 1
funding cycle. This application is being submitted to request continuation of CCPD finding for a
second year of the PVC Pipeline project. The evidence -based Life Skulls Training curriculum (15
sessions) will be delivered, throughout the entire school year, in classroom style instruction to 6643th
graders attending one of four high -need middle schools in Fort Worth ISi) (Morningside Middle, Jean
McClung Middle, Meacham Middle and JP Elder Middle). These middle schools and this
`Preventing Violence and Crime (PVC)" program were selected based upon two sets of risk factors:
1) The volume of at risk students and the frequency of disciplinary referrals to alternative school due
to various problem behaviors and policy violations among students such as aggression, violence,
threats, and substance abuse. 2) The Priority/Focus ranking of each campus as a result of overall low
test scores The PVC project will also be delivered as weekly support group sessions within
homeless/domestic violence shelters in Fort Worth throughout both the school year and the summer
months.
The focus of the PVC Pipeline project is to foster productive, responsible behaviors in youth through
the delivery of critical life skills training and the strengthening of protective factors in the fives of
Fort Worth youth attending high -need school campuses and homeless/domestic violence shelters.
Program content addresses strategies to remain violence and crime free, provides opportunides for
pro -social involvement, increased autonomy and interdependence, development of sense of purpose,
mcreased social skills, peaceful conflict resolution skills, improved communicaticn and coping skills,
enhanced knowledge of the health impacts of alcohol, tobacco and othef drugs, improved decision
making/problem solving skills and bonding to family, teachers and peers with healthy beliefs and
clear standards. This program will also contribute to the City of Fort Worth's Blue Zone project
which is committed to making our city a healthier piece to live. The PVC Pipeline project will
inspire daily healthy habits and actions in our community's youth and direct them m takmg a
conscious, active role in promoting the wellness of Fort Worth. Throughout the year, youth will be
challenged with personal service projects aimed at improving the Fort Worth community.
The "Send A Message That Matters" awareness campaign will be incorporated into each service site.
"Send A Message That Matters is a Public Awareness Campaign that uses vanous print and media
outlets to expose youth to positive messaging. The purpose of the campaign is to empower, educate
and excite youth via a text -messaging concept that they can easily relate to. While emphasizing the
value of respect, both for oneself and for others, this campaign is focused on generating a positive
sense of well-being, creating a spirit of hope and promoting healthy decision -making among our Fort
Worth community's youth. Media influence is one of the most powerful forces on today's young
people, and cell phones are the number one communication device of choice. "Send A Message That
Matters" incorporates both methods in an attempt to create a "pipeline" of health promotion
messaging that generates positive motivations and actions in youth.
RFP No.15-0193, FY 2016 Community Based Programs, Page 4
PROPOSAL NARRATIVE:
Provide a 4-5 page descriptien of your program to be funded. In this narrative, please respond to
each of tae following questions:
1) Describe in detail the problem that your program addresses.
It is an unfortunate reality that many Fort Worth youth are living with risk factors and are growing up
in environments that promote the prevalence of drug use, violence and crime. These environments
are often void of healthy role models, positive nurturing, and people who are committed to their
child's success. Far too many Fort Worth youth live with violence neglect, and substance abuse
which are significant risk factors for future crime. Consider the psychological and emotional effects
of such environments. These youth have difficulty trusting anyone, articulating goals and desires,
feeling that they have any worth and believing that the future holds something better than the
darkness life has shown them. They act out of anger, hurt and fear. The Preventing Violence and
Crime: PVC Pipeline project offers a positive vision of what life can be and empowers them with the
tools to achieve it. The program encourages citizenship through schoolwork, excellence,
responsibility and the idea that young people have the talents and capacity That are valuable to the
world. Numerous students have faced intense adversity without turning to crime. One viable
explanation for this is that some form of prevention/intervention has been present in their lives that
demonstrated the vision of the capability of each youth. The PVC project and its' evidence -based
Life Skills series, can be that protective factor for Fort Worth youth who are heading down the wrong
path and showing early warning signs of destructive behaviors.
Many of the problems of adolescence begin to surface in the turning point years of ten through
fourteen. Important in its own right as a potentially rewarding time of personal growth and
development, early adolescence is the phase when young people begin to adopt behavior patterns that
can have lifelong consequences. At the same time, it is an age when much like younger children,
individuals still need skill building, nurturing and adult guidance. For these reasons, early
adolescence offers a unique window of opportunity to empower youth with critical fife skills and to
shape enduring patterns of healthy behavior. The PVC project delivers the proactive patterns of
behavior that we want our Fort Worth youth to possess. Young adolescents initially explore risk -
taking behaviors tentatively. That is why, before damaging patterns are firmly established, it is
important to intervene early to prevent later casualties and promote more successful outcomes.
Adolescence, in fact, is the last phase of life in which society has reasonably ready -access to virtually
the entire population, so the potential for constructive influence during the middle school years is
promising. The schools selected for PVC services show student need based upon a high percentage
of students at -risk and low student/counselor ratios. Student support services in our school districts
are limited with most having only one counselor available to as many as 750 students. The problems
and patterns of these districts are emphasized by county statistics, arrest reports, and alternative
school attendance records There is a tremendous need for additional student support services and the
proposed PVC pipeline project will effectively increase life skills knowledge, perception of substance
use harm, and motivation to remain violence and crime free within the target groups
2) Describe what your program does to 1) support efforts to reduce violent crime and gang -related
activities through enhanced enforcement activities and crime prevention programs, 2) support efforts
to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods; and 3)
support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and
intervention programs.
Recovery Resource Council has well established youth health and wellness programs throughout the
community and within local school systems to help cnilriren and adolescents succeed in school, live
safe, healthy Iives and develop their potential. The "Preventing Violence and Crime: PVC Pipeline"
RFP No.15-0193, FY 2016 Community Based Programs, Page 5
project delivers interactive lessons and activities to high risk school campuses and shelters in the City
of Fort Worth in order to keep kids on the pathway of healthy decision -making. The PVC project
includes 15 research based lessons on topics such as violence, anger -control, conflict resolution,
drugs use and coping with anxiety. Youth learn strategies to improve skills in communication, social
integration, and assertiveness to incorporate into their daily and lifelong goals of remaining violence
and crime -free. For over 25 years, the Prevention Specialist staff of Recovery Resource Council has
invested their resources in directing youth attitudes and motivations toward positive behaviors. With
children exposed to negative behavior patterns such as bullying, crime, drug use and violence, as
early as elementary school, education and supportive services must be provided at younger and
younger ages, and our community is no exception. The PVC Pipelme project is committed to
providing high -quality preventative services to Fort Worth youth to aide them in their life trajectory
of success, health, and wellness. Youth participate in classroom lessons that reinforce positive
attributes, develop their sense of purpose, decrease their intent to engage in high -risk behaviors, and
increase their ability to visualize positive futures. The PVC project equips youth with skills necessary
to stay on the "pipeline of success" and to steer clear of problem behaviors that brmg negative
consequences. Youth are provided with weekly life skills training to avoid the dangers of drugs and
other high -risk behaviors that deter individual success in both school and life The PVC Pipeline
project is dedicated to making a positive difference and a lasting impact on the lives of youth by
delivering education, inspiring hope, and creating safe, enriching environments for youth to thrive.
3) Does your program address the CCPD priority/special emphasis of the prevention or intervention of
youth violence and/or family violence? Describe how your program addresses this priority?
The effectiveness of the PVC project and its' Life Skills series in reducing and preventing drug use and
violence is due in part to instructional activities and strategies that require the exploration of concepts,
analysis of norms, and practice of skills in small and large, cooperative learning groups. The student
materials provide tutorials that require comprehension and interpretation of concepts through reading
the written word. Activities require students to read and understand the sptcifics of the situation as well
as the possible implications of the scenarios being presented and to use this information in developing
effective, skill -based, non-violent responses. The main objectives of the violence unit within the life
skills series is to influence youth awareness and perceptions about violence; to identify the harmful
effects of violent behaviors and the distorted imagery the media presents; and to emphasize that
violence is not an acceptable option for solving problems The PVC project delivers weekly support
groups in Fort Worth homeless/domestic violence shelters to convey these messages while taking more
of a therapeutic approach to provide supportive guidance and mentorship to youth who are victims of
domestic violence. The main objectives throughout the shelter groups are to help youth understand that
the violence in their families is not their fault; they are not alone; and they can choose healthy, non-
violent ways to express their feelings
4) How will you measure the effectiveness of the program? You must include specific performance
measures within the Activities and Outcomes Summary and describe evaluation tools and the method
of data collection that you will use If awarded funding, these performance measures will be included
as an exhibit in the contract, and you will be required to report progress towards these measun.s
which will be reported to the CCPD Board.
PVC program facilitator will implement 2 pre-tests on day one of the series and 2 post-tests on the final
day of the series. One test will measure life skill knowledge and the other will measure perception of
drug use harm. Also, on the last day of the school -based series, or after session 3 of the shelter support
group series, youth will complete a ` My Safe Future/Our Safe Community" survey which will measure
their attitudes, intentions, and skill level in remaining safe and free from violence and crime.
Attendance for all activities will be documented for each session and records for all testing instruments,
service agreements, and evaluations will be kept in group file folders for each participating class. Data
will be entered into an education database for summary and evaluation of outcomes. Statistical data
RFP No.15-0193, FY 2016 Community Based Programs, Page 6
generated by this internal database will be used to evaluate the effectiveness of service delivery. The
Director of Prevention Services will work cooperatively with the PVC facilitator to ensure high -quality
service delivery. Program goals and delivery requirements will be monitored for each PVC Pipeline
site throughout the contract year. Staff observations will be conducted throughout the school year to
ensure a high level of competence and integrity These observations include monitoring for curriculum
fidelity, session content documentation, and cultural competence The Director of Prevention Services
will assess program achievement and develop improvement plans as necessary, Specific CCPD
performance measures are provided in the "Activities and Outcomes Summary" of this RFP, along with
a more detailed description of evaluation tools and data collection methods,
Program effectiveness is measured on the following outcomes:
85% of youth who attend at least 12 of the 15 sessions will show an inereace in life skills
knowledge.
75% of youth who attend at least 12 of the 15 sessions will show an increase in the perception of
drug use harm.
75% of youth who attend at least 12 of the 15 sessions will report being "Fully Committed" to
remaining violence and crime free.
90% of youth who attend at least 12 of the 15 sessions (or 3 shelter sessions) will report learning 2
or more ways to stay safe end healthy throughout then' middle and high school years.
et CO% of youth who attend at least 3 shelter groups will report being "Fully Committed" to
remaining violence and crime free.
6 75% of youth participating in the "Send A Message that Matters" campaign will deliver violence
and crime free messages to others.
80% of youth participating in the PVC: Preventing Violence and Cringe Pipeline project will
complete at least 12 of the 15 classroom lessons of the Life Skills series.
Selected youth will also: 1) Create their own anti -violence, anti -crime, safety -promotion "Send A
Message That Matters' advertisement to be displayed withm their school/shelter sites/community
businesses 2) Write letters to other youth to spread positive messaging and to inspire healthy
decision -making. 3) Complete a personal service project to improve their school, their neighborhood,
or the Fort Worth community at large.
5) Who will the program benefit? How many people? What age group? What geographic area will it
serve? Please include geographic boundaries
The program will benefit youth rn grades 6h-8t who are students m either Morningside Middle, Jean
McClung Middle Iv.feacham Middle, or JP Elder Middle school and youth ages 8-17 who are residents
in a Fort Worth shelter. All middle schools are operated by Fort Worth Independent School District
and are located in the 76107 (Morningside) 76112 (McClung), 76106 (Meacham), and 76164 (JP
Elder) zip codes within the city of Fort Worth. All schools include a majority African -American and
Hispanic population which, according to the 2013 Tarrant County Criminal Justice Community Plan,
is a priority target group based upon the disproportionately high detainment and arrest rates among
these groups.
Each shelters is located in the 76102 zip code. 800 unduplicated students will be served within school
settings and 200 unduplicated youth will be served within shelter settings The program will also
benefit the youth and community members who are exposed to the "Send A Message That Matters"
campaign or who benefit from a service project.
RFP No.15-0193, FY 2016 Community Based Programs, Page 7
6) What makes this program unique from any other crime prevention program in Fort Worth?
Recovery Resource Council implements research based curriculum that is proven effective. The Life
Skills Training (LST) curriculum, to be used as the core content of this PVC Pipeline project, is
proven to cut verbal and physical aggression, fighting and delinquency by up to 50%. According to
an October 2013 Washington State Institute for Public Pohcy report on the economic benefit of
evidence -based prevention programs, the LST curriculum produced a $50 benefit for every dollar
invested in terms of reduced corrections costs welfare and social services burden, drug and mental
health treatment; and increased employment and tax revenue. LST had the highest return on
investment for all of school -based prevention programs studied. The analysis of the return on
mvestment of LST and other evidence -based prevention programs is part of a series of reports
prepared by researchers at the Washington State Institute for Public Pohcy. Together, these reports
consistently show effective prevention programs not only work but can produce dramatic savings.
The Life Skills series has been m over 30 scientific studies and major findings show that the
curriculum reduces drug and alcohol abuse crime rates, and violence in schools. With a National
Registry of Effective Prevention Program (NREPP) rating of 4.0 out of 4.0, LST is a curriculum that
is proven effective in classroom settings. Effectiveness has been studied m all 50 states, District of
Columbia, Puerto Rico and the Virgin Islands LST has been implemented with an estunsted 3
million students. The curriculum is designed to provide youth with the motivation skills necessary to
resist peer pressure to use drugs, to understand violence and crime in the media, while remaining
personally violence and crime free, and to face the challenges of adolescence in a healthy, productive
manner. With the introduction of the PVC Pipeline project in selected middle schools and Fort Worth
shelters, knowledge and skills are introduced at critical points in the developmental trajectory to
support the promotion of health, wellness, and safety for Individuals, schools, and communities.
Recovery Resource Council believes in the potential of every youth and in the power of prevention.
Our outcomes demonstrate that problem behaviors can be avoided, reduced, or elurinated when youth
are empowered with education, skills, and opportunity. Our team knows that every interaction a child
has during the course of a day influences the adult that the child will become. We provide all services
with this in mind. We are dedicated to the positive connections, role modeling, and skill building that
is required to promote the overall health and well-being of youth. The PVC Pipelme project is
operated with professionalism, high moral character and ethics while upholding our agency core
values of empowerment, integrity, compassion, and vision.
7) Is the program already in operation? If so, how long have you operated the program? What resources
are currently used to operate the program? Why are CCPI) funds necessary at this time?
We have employed trained Life Skills Prevention Specialist staff and have been facilitating life skills
classes to youth Throughout Tarrant County for over 20 years. Two of the high -need schools identified
for this PVC Pipeline project began participating in the project during the FY2015 project year
(Mornmgside and McClung); however, the other two schools represent Year 2 project expansion
(Meacham and JP Elder) and are not currently receiving the service but have expressed a need and
desire for our support CCPD funds are necessary at this time in order to continue offering the PVC
Pipeline project to FWISD. Recovery Resource Council sustained a 30% cut ($152,336) from the
Department of State Health Services in the fall of 2013, for Life Skills programming As a result, two
full-time facilitators of the Life Skills series were laid off and our capacity to provide evidence -based
prevention education services to Fort Worth youth was reduced by approximately 2,000 students.
FY15 CCPD support of this PVC project enabled ua to rededicate one full-�rme employee to the
safety, health, and wellness of the youth in these Fort Worth schools and shelters. We have been
serving the Fort Worth shelters for the past 8 years Year 2 CCPD funding for FY16 would make it
possible for us to sustain this staffing pattern to continue programming at current capacity.
RFP No.15-0193, FY 2016 Community Based Programs, Page 8
The resources that are currently used to operate the "Project Ascent" program, which also uses the Life
Skills curriculum is 5.5 full time professional staff who are funded by DSHS program revenue of
$350,000 per year and 90% of one full time professional staff who is funded by CCPD revenue of
$56,133
8) Is this a new program? If so, what other funds have you applied for? Also, please describe the
sequence of steps needed to implement your program and the timeframe in which this will occur
The provision of Life Skills Training curriculum is an ongoing service of Recovery Resource Council,
The PVC Pipeline project is an extension of that programming. The PVC Pipeline emphasizes the
violence, anger control, and conflict resolution sessions that are optional in our current Life Stalls
Training program In the PVC Pipeline project, these sessions become the centerpiece of the program
and represent its main goals and objectives. Support from the City of Fort Worth enabled us to
recover one full-time position and extend our services to identified campuses in need Service
agreements are m place with schools and meetings have been held with school counselors to review
program structure and specific campus needs. Year 2 services will begin during the fall semester of
the 2015/2016 school year and will continue throughout the enure school year. After -school and
summer services for each school will be offered as needed. One-on-one counseling and referral
services will also be available for students needing additional support and guidance. Life skills groups
at the shelters will take place during both the school year and the summer months.
9) Briefly describe the specific expenditures planned for CCPD fundmg. You MUST fully complete
attached budget forms.
Year 2 CCPD funding w.11 be used to pay 100% of the salary and benefits of one full-time Prevention
Specialist; a portion of his or her travel/training expenses; program supplies needed to serve 800
students; and a portion of the direct program operating costs for telephone service, printing costs, and
computer IT support. The CCPD funded staff person would use the facility at Recovery Resource
Council for supervision, planning, preparation, documentation, data submission, and evaluation. The
staff person would have a desk computer, and access to telephone and copy machine. A completed
budget narrative is included in the application.
10) If funds are awarded, will this program continue beyond the CCPD funding period?
Please explain your plan to sustain this program.
Recovery Resource Council is committed to sustaining and expanding prevention education
programming through State funding, private foundation and personal contributions, United Way of
Tarrant County income producing programs and agency fundraising events. To achieve its goals for
prevention services, the Board and staff have developed a strategic vision and made an investment in
realizing that vision. In May of 2013, in response to the reduction in federal grant allocations, a
Director of Major Gifts was hired who launched a comprehensive program to generate increased
revenues. One initial gcal of achieving 30 donor cultivation sessions per month has been far
exceeded as these sessions have increased m some months to 70. Recovery Resource Council kicked
off its capital campaign in March 2014 with a goal of increasing annual program revenue through the
elimination of current office building debt Recovery Resource Council submits an average of 50
foundation proposals per year to support and expand prevention services. PIanning and exploring the
potential of an array of fimding strategies is of paramount importance to our Council's vision for
state-of-the-art, comprehensive and effective prevention program services for Tarrant County.
RFP No.15-0193, FY 2016 Community Based Programs, Page 9
Organization: Recovery Resorrca Council
PROGRAM ACTIVITIES Z SCPT DU`LE
_Program Title: PVC Pipel•: a project: Preventing Violence and Crime
Please indicate month(s) when each p..cgram activity will occur by ;i!aciag an "X" is the month colhinti.
AC"TVII7
A Facilitation of Life Skills series at
FWISD middle schools: Morningside,
McClung, Meacham, and JP Elder
OCT NOV DEC BY FEB MAR APR MAY JUl't .F'OLY AUG SEPT
X X XXX X X X
B Facilitation of shelter support groups X X X X X X X X X X X X
at 3 Fort Worth sites
"Send A Message That Matters" X
campaign activities
X X X X X
D Student Service Projects X ' X X X
IL
RFP No.15-0193, FY 2016 Community Based Programs, Page 10
Exhibit B
Budget
FORT WORTH
CRIME. CONFROt
& PREVENTION DIJTRtLT
Budget Summary
Total Budget: $60,550.00
DIRECT PROGRAM COSTS (90% Minimum)
A. PERSONNEL
Rosaline Thomas Prevention/Intervention specialist ($17.34 x 2080 hrs)
PERSONNEL TOTAL:
Total: $54,495.00
B. FRINGE BENEFITS
Rosaline Thomas Prevention/Intervention specialist
• FICA @ 7.65% on CCPD Salary
• Worker's Comp @ .09% on CCPD Salary
• Health Insurance @ $334.55 per month
• Unemployment 7.8% on 1st $9,000 each employee
• Life Insurance @ $12.10 per month
• Retirement @ 2% of CCPD salary
• HSA @ $1,000 per FT employee
• Consult a Doc @ $54 00 per employee
FRINGE BENEFITS TOTAL
C. TRAVEL AND TRAINING
Mileage reimbursement for staff to deliver services outlined in CCPD proposal
in Fort Worth (Total 426 miles per month@ $.50 per mile)
Registration fee for training/workshop- Austin Prevention strategies with high -
risk youth
Local training for Teaching Enrichment Activities
Lodging & per diem for Austin
• $135 day room @ 5 days= $675.00
• $59 day meals @ 5 days= $295.00
TRAVEL AND TRAINING TOTAL
D. EQUIPMENT
None
EQUIPMENT TOTAL
$36,073.44
$36,073.41
$2,759.62
$324.67
$4,014.60
$702.00
$145.20
$721.47
$1,000.00
$54.00
$9,721.56
$2,560.00
$500.00
$170.00
$970.00
E. SUPPLIES
Curriculum Materials: 200 Life Skills Training student workbooks (20 sets of
10-pack Student Guide @ $60 each)
Participant worksheets (300 participants receiving 30 worksheets in multiple
sessions @ $ 10 each)
Administrative copies for program preparation, participation data and
submitting monthly reports (avg 83.33 copies per month @ $.10 each)
Anger Control, Conflict Resolution, Violence/Drug Prevention Educational
Video @ $125; Printed materials for information dissemination (2,000 @ $.26
each = $520; Drug —free message 1,637 pencils /pens @ $.40 each = $655)
"Send a Message that Matters" student project materials & incentives
SUPPLIES TOTAL
F. CONTRACTS/CONSULTANTS
None
CONTRACTS/CONSULTANTS TOTAL
$4,200.00
$0.00
$0.00
$1,200.00
$900.00
$100.00
$1,300.00
$1,000.00
$4,500.00
$0.00
$0.00
1
FORT WORTH
CRIME CoNrKOL
&. PREVENTION DISTRICT
�r INDIRECT PROGRAM COSTS (10% Maximum) Total: $6,055.00
1 A. PERSONNEL
None
r
B. FRINGE BENEFITS
None
FRINGE BENEFITS TOTAL
PERSONNEL TOTAL:
G. OTHER APPROVED
Printing — Send a Message that Matters printed materials (Brochures, banners,
fliers)
Phone for use in scheduling, follow-up & ordering supplies ($59.67 per month)
Computer & IT services @ $60 per month (internet on laptop at remote program
sites)
Occupancy costs @ $500 per month @ 90% of cost
OTHER APPROVED TOTAL
$0.00
$0.00
$0.00
$0.00
$600.00
$716.04
$720.00
$4,018.96 _
$6,055.00
1
Exhibit C
Request for Reimbursement
FORT WORTH.
S. RIND; CO\ I Itbl-
A11t PRINPN I ION DIM Ittt t
Submit To:
Bob Bolan Public Safety Complex
Attn: Tiffany Hayes
Program Support Division
505 West Felix St.
Fort Worth, TX 76115
A
B
C
D
E
F
A
B
C
D
Budget Category
Personnel
Fringe Benefits
Travel & Training
'Equipment
(Supplies
Contracts/Consultants
'Total Direct Costs
$
Request for Reimbursement (RFR)
FY 2016
A
Budget Amount
A
Budget Category Budget Amount
Personnel
Fringe Benefits
Travel & Training
Equipment
Supplies
Contracts/Consultants
Total InDircet Costs
Is
Supporting documents required with monthly requests.
This includes, timesheets depicting CCPD funded activities,
copy of paychecks, invoices and receipts detailing all CCPD
funded expenditures.
Submitting Agency:
Contact Name:
Phone Number:
Email:
Remit Address:
Invoice Number:
Month of Request:
$
DIRECT COSTS (90% Minimum)
B
Total of Previous
Reimbursements
Requested
s
C
This Month's
Request
s
$
$
D
B+C)
Total Requested
To -Date
Be
016
$
E
(A-D)
Remaining Balance
Available
INDIRECT COSTS (10% Maximum)
B C D E
Total of Previous
Reimbursements
Requested
$
This Month's
Request
B+C) (A-D)
Total Requested Remaining Balance
To -Date Available
Summary:
Total Budget:
Previous Requests:
This Request:
Total Requested To -Date
Remaining Funds
$
s
s
$
$
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory
Purchase Order #
RFR Approved For Payment
Grant Staff Signature
Date
Finance Received Stamp Placed Below
Signatory Title
Fiscal Agent Use Only
Fund Dept. ID
Date
IMP
Exhibit D
Program Activities Report
FORT WORTH
CRIM! CONTROL
8C P,mvvw U)N DIl7RR'P
Current Reporting Month
Submitting Agency
Contact Name
Phone Number and Email
Remit Address
Fiscal Year 2016
Monthly Program Activities Report
Recovery Resources Council
Lisa Reiling
817-332-6329 1.reiling@recoverycouncil.org
2700 Airport Freeway, Fort Worth, Texas 76111
Activity
1 Number of unduplicated youth participating in 15 session evidence -based
curriculum series (Life Skills) implemented at FWISD Middle Schools:
Morningside, McClung, Meacham JP Elder and/or other identified Middle
Schools within the City of Fort Worth in need of PVC Pipeline services.
2 Number of unduplicated youth who complete the Life Skills curriculum -
based series at selected middle schools by attending at least 80% of the
classroom lessons
3 Number of unduplicated youth participating in weekly educational support
groups at one of three homeless and domestic violence shelters.
4 Number of unduplicated youth who complete at least 3 shelter -based
support group sessions.
5 Number of unduplicated youth participating in "Send A Message That
Matters" campaign implemented in schools, shelters and surrounding Fort
Worth community centers.
6 Number of youth who complete a PVC Pipeline service project aimed at
improving the safety and overall condition of their Fort Worth community.
7
8
Current
Month
Total
To Date Year
Total End
Goal
800
640
200
100
2000
40
I have reviewed this report and certifr that the measures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory Signatory Title
Date
Exhibit E
Program Effectiveness
Measurement Report
FORT WORTH
CHIME CON IRUL
& PRExFN71UN DIbTRR't'
Current Reporting Quarter
Submitting Agency
Contact Name
Phone Number and Email
Remit Address
Fiscal Year 2016
Quarterly Program Effectiveness Measurement Report
Recovery Resource Council
Lisa Reiling
817-966-7752 1.reiling@recoverycouncil.org
2700 Airport Freeway, Fort Worth, Texas, 76111
Please include outcome narrative that describes how measure was accomplished for each quarter.
Effectiveness Measures and Quarterly Outcomes
Measure 1 85% of youth who attend at least 12 of 15 sessions will show an increase in life skills knowledge.
Outcome
Measure 2 75% of youth who attend at least 12 of 15 sessions will show an increase in their perception of
drug use harm.
Outcome
Measure 3
Outcome
Measure 4
Outcome
Measure 5
Outcome
Measure 6
Outcome
75% of youth who attend at least 12 of 15 sessions will report being "Fully Committed" to
remaining violence and crime free.
90% of youth who attend at least 12 of 15 sessions (or 3 shelter sessions) will report learning 2 or
more ways to stay safe and healthy throughout their middle and high school years.
80% of youth who attend at least 3 shelter groups will report being "Fully Committed" to
remaining violence and crime free.
75% of youth participating in the "Send A Message That Matters" campaign will deliver violence
and crime free messages to others.
Report due each quarter: 1st Quarter (Oct -Dec) due January 15 2"d Quarter (Jan -Mar) due April 15
3rd Quarter (Apr -June) due July 15 4th Quarter (Jul -Sep) due October 15
FORT WORTU
CR;MI: CONTROL
& PRh4'FhTION DIsigi[ 1
Measure 7 80% of youth participating in the PVC: Preventing Violence and Crime Pipeline project will
complete at least 12 of the 15 classroom lessons of the Life Skills series.
Outcome
I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory
Signatory Title Date
Report due each quarter: 1st Quarter (Oct -Dec) due January 15 2"d Quarter (Jan -Mar) due April 15
3rd Quarter (Apr -June) due July 15 4th Quarter (Jul -Sep) due October 15
Exhibit F
Request for Budget Modification
FORT WORTH
CRIME. CONIROI
t&[ Prn-xi tfrION TihsTRit )'
• Up to 5% of any budgeted line -item does not need prior approval but form must be sent to City with monthly RFR
• More than 5% of any budgeted line -item must have prior City approval
• An increase in a zero line -item must have prior City approval
• Modifications cannot be made between Direct and Indirect costs
Date
Submitting Agency
Contact Name
Phone Number and Email
Remit Address
Budget Category
Personnel
Supplies & Equipment
Program Services
Travel and Training
Other Approved
Total Direct Costs
Budget Category
Personnel
Supplies & Equipment
Operational Services
Travel and Training
Facilities & Utilities
Other Approved
Total Indirect Costs
Exhibit F
Request for Budget Modification
Fiscal Year 2016
DIRECT COSTS (90% minimum)
Approved Budget Change Requested
INDIRECT COSTS (10% maximum)
Approved Budget Change Requested
Revised Budget
Revised Budget
Modification Narrative (describe in detail what change is for)
I have reviewed this request and cert fy that the listed modifications are correct.
Authorized Signatory
Modification Approved
FWPD Staff Signature
Signatory Title
FWPD STAFF USE ONLY
Date
DModification NOT Approved
Date
City of Fort Worth, Texas
ayor an • ouncil :ommunication
COUNCIL ACTION: Approved on 9/15/2015
MEIN
DATE: Tuesday, September 15, 2015 REFERENCE NO.: **C-27451
LOG NAME: 35RECOVERY RESOURCE COUNCIL FY 2016
SUBJECT:
Authorize Execution of a Contract with Recovery Resource Council for Fiscal Year 2016 Community Based
Program Funding from the Cnme Control and Prevention District Fund in the Amount of $60,550.00 to
Operate the Preventing Violence and Crime. PVC Pipeline Program (COUNCIL DISTRICTS 2, 3, 4, 5, 7, 8
and 9)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with Recovery Resource
Council for Fiscal Year 2016 community —based program funding from the Crime Control and Prevention
District Fund in the amount of $60,550 00 to operate the Preventing Violence and Crime. PVC Pipeline
Program.
DISCUISSION:
The Crime Control and Prevention District Board (Board) allocated the amount of $200,000.00 in its Fiscal
Year 2016 budget for community —based crime prevention programs Funding requests were solicited through
a Request for Proposal. A panel consisting of staff and community representatives were assembled to
evaluate the proposals The panel evaluated the proposals to ensure that the minimum qualifications were met
and that the proposed projects addressed one or more of the Board's goals. On August 20, 2015 the Board
reviewed and approved the panel's recommendations to fund six of the community —based crime prevention
program proposals, including the Preventing Violence and Crime: PVC Pipeline Program (PVC Program)
from Recovery Resource Council.
The PVC Program is a prevention and intervention program aimed at reducing incidents of juvenile crime
while increasing the safety of Fort Worth residents. The PVC Program seeks to improve the coping, social
and life skills of students through education and by providing them with the necessary tools to remain drug,
crime and violence free The PVC Program focuses on fostering productive, responsible behaviors in youth
by providing critical life —skills training.
The term of the contract is from October 1, 2015 through September 30, 2016.
FISCAL INFORMATION:
The Financial Management Services Director certifies that, contingent upon adoption of the FY2016 Budget
by City Council funds will be available in the Fiscal Year 2016 Budget of the Crime Control and Prevention
District Fund and the Police Department is responsible for verifying the availability of funds prior to an
expenditure being made.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
26001 5330201 0359504
CERTIFICATIONS:
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
1. SAM.ndf
Rudolph Jackson (6199)
Rhonda Robertson (4231)
James Rodriguez (4286)
$60.550.00