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HomeMy WebLinkAboutContract 43082-A1 (2)AMENDMENT No. 1 arli REMY, 1 ,,ommAcT woo .q`,2Pizer TO CITY SECRETARY CONTRACTS No. 43082 WHEREAS, the City of Fort Worth (CITY) and Pacheco Koch Consulting Engineers, Inc., (ENGINEER) made and entered into City Secretary Contract No. 43082, (the CONTRACT) which was authorized by M&C C-25443 on the 21 day of February, 2012 in the amount of $ 161, 447 . 00; WHEREAS, the CONTRACT involves engineering services for the following project: White Lake Hills Drainage Improvements Project; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated August 27, 2013, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $13, 923. 00. (See Attached Funding Breakdown Sheet, Page 3 ) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $175, 370. 00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date last written by a signatory, below. City of Fort Worth Professional Services Agreement Amendment Template PM0 Official Release 8/1/2012 Page 1 of 3 EtEtvEn uCr 1 8 2013 OFFICIAL RECORD CITY SECRETARY FT: WORTH, TX APPROVED: City of Fort Worth Fernando Costa Assistant City Manager DATE: /O//(. APPROVAL RECOMMENDED: 75?) /At) DouglaW. Wiersig, PEE ; PhD Director, Public Work Department Engineer Pacheco Koch Consulting Engine-s-rT . -� Mark A. Pacheco, P.E. President DATE: /0/07//3 APPROVED AS TO FORM AND LEGALITY: M&C: Date: \MA c kA Douglas WL _Blau yvito, Assistant City Attorney ATTEST: Mary J. City Secretary City of Fort Worth Professional Services Agreement Amendment Template PM0 Official Release 8/1/2012 Page 2 of 3 fret 11 • OFFICIAL RECORD ©177 SECRETARY iio Ml06R4Pfly'iPis, FUNDING BREAKDOWN SHEET City Secretary No. 43082 Amendment No. 1 Department Fund -Account -Center TPW P227 531200 20428001850 30 Total: City of Fort Worth Professional Services Agreement Amendment Template PM0 Official Release 8/1/2012 Page 3 of 3 Amount $13,923.00 4 Pacheco Koch DALI.AS ■FORT WORTH ■ HOUSTON August 27, 2013 Mr. Russell T. Poer, P.E. City of Fort Worth, Storm Water Department 1000 Throckmorton Fort Worth, Texas 76102 Re: White Lake Bills Drainage improvements; City Project #:01850 Contract Amendment 1 for Additional Services Dear Mr. Poer: Pacheco Koch offers additional Professional Engineering Services for this project. This Engineering Services Contract Amendment includes a detailed Scope of Services and Level of Effort Spreadsheet attached to this letter. The additional services are the addition of Tasks 5 & 6. Pacheco Koch proposes to provide the attached scope of additional services for the lump sum total of $13,853. All the additional services proposed will be performed in accordance with the original contract dated April 6, 2012. This Amendment, consisting of one page; and the attached Additional Scope of Services represent the entire amendment to the original agreement between the City of Fort Worth and Pacheco Koch. If the terms of this Amendment are acceptable, please indicate by acknowledging acceptance of the terms of this document. Summary of Contract Fee for White Lake Hills Drainage Improvements Original Contract Amount Amendment No. 1 Revised Contract Amount $161,447.00 $ 13,923.00 $175,370.00 If you should have any questions, please do not hesitate to call at 817-412-7155. Sincerely, Brian D. O'Neill,13.E., CFM Pacheco Koch ATTACHMENT "A" Scope for Engineering Design Related Services for Storm Water Improvements Projects - Additional Services The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. Under this scope, ' ENGINEER" is expanded to include any sub -consultant, including surveyor, employed or contracted by the ENGINEER OBJECTIVE The objective of the project is to evaluate the potential for flooding in the White Lake Hills subdivision. The evaluation shall include necessary analysis and modeling to determine the extent of localized flooding in the area and potential measures that could be taken to alleviate flooding conditions. The project also includes the preparation of construction documents to resolve known flooding issues on Willow Ridge Road at the northeast corner of the subdivision. WORK TO BE PERFORMED Task 5. Bid Phase Services Task 6. Construction Phase Services TASK 5 BID PHASE SERVICES ENGINEER will support the bid phase of the project as follows. 5.1. Bid Support • The ENGINEER shall upload all plans and contract documents onto Buzzsaw for access to potential bidders. • Contract documents shall be uploaded in a .xls file. • Unit Price Proposal documents are to be created utilizing CFW Bidtools only and combined in a specified spreadsheet workbook, Bid Proposal Worksheet Template, and will be populated and configured so that all pages are complete and the Summary Worksheet(s) in the workbook detail and automatically summarize the totals from the inserted Unit Price Proposal document worksheets. • Plan Sets are to be uploaded to Buzzsaw in two formats, .pdf and .dwf files. The .pdf will consist of one file of the entire plan set. The .dwf will consist of individual files one for each plan sheet, and will be numbered and named in a manner similar to that of the plan set index. • The ENGINEER shall sell contract documents and maintain a plan holders list on Buzzsaw from documents sold and from Contractor's uploaded Plan Holder Registrations in Buzzsaw. • The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information The City of Fort Worth, Texas Attachment A PMO Release Date: 06/21/2010 Page 1 of 6 • procedures shall include a log of all significant bidders questions and requests and the response thereto. The log shall be housed and maintained in the project's Buzzsaw folder titled Request for Information The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidders questions and requests, in the form of addenda The ENGINEER shall upload all approved addenda onto Buzzsaw and mail addenda to all plan holders • Attend the prebid conference in support of the CITY. • Assist the CITY in determining the qualifications and acceptability of prospective contractors, subcontractors, and suppliers. • When substitution prior to award of contracts is allowed in the contract documents the ENGINEER will advise the CITY as to the acceptability of alternate materials and equipment proposed by bidders • Attend the bid opening in support of the CITY. • Tabulate and review all bids received for the construction project, assist the CITY in evaluating bids, and recommend award of the contract. A copy of the Bid Tabulation and the CFW Data Spreadsheet created utilizing CFW Bidtools only are to be uploaded into the project's Bid Results folder on Buzzsaw. Assist the CITY with assembling and awarding contracts for construction, materials, equipment, and services. • Incorporate all addenda into the contract documents and issue conformed sets. 5.2 Final Design Drawings • Final Design Drawings shall be submitted as an Adobe Acrobat PDF format (version 6 0 or higher) file and DWF format. There shall be one (1) PDF file and one (1) DWF file (created from CAD application of drawing) for the TPW plan set and a separate PDF and DWF file for the Water plan set Each PDF and DWF file shall be created from the original CAD drawing filess and shall contain all associated sheets of the particular plan set Singular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: I. TPW file name example - "W-1956_org47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_org' designating the file is of an original plan set, ` 47" shall be the total number of sheets in this file. Example: W-0053_org3.pdf and K-0320_org5.pdf II. Water and Sewer file name example - "X-35667_org36.pdf" where "X- 35667" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36' shall be the total number of sheets in this file. City of Fort Worth, Texas Attachment A PMO Release Date, 06/21/2010 Page 2of7 Example: X-12755_orgl8.pdf Both PDF and DWF files shall be uploaded to the project's Record Drawing folder in Buzzsaw. • In addition to the PDF and DWF files, the ENGINEER shall submit each plan sheet as an individual DWG file with all reference files integrated into the sheet. If the plans were prepared in DGN format, they shall be converted to DWG prior to uploading. The naming convention to be used for the DWG files shall be as follows: TPW files shall use the W number as for PDF and DWF files, but shall include the sheet number in the name — "W-1956_SHT01.dwg", 'W- 1956_SHT02.dwg", etc. II. Water and Sewer file names shall use the X number as for PDF and DWF files, but shall include the sheet number in the name — "X- 12155_SHT01.dwg", 'X-12755_SHT02.dwg", etc. For information on the proper manner to submit files and to obtain a file number for the project, contact the Department of Transportation and Public Works Vault at telephone number (817) 392-8426. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS • • • • • • The project will be bid only once and awarded to one contractor. 20 sets of construction documents will be sold to and made available on Buzzsaw for plan holders and/or given to plan viewing rooms. 20 sets of construction documents will be printed and made available for purchase by planholders and/or given to plan viewing rooms. 18 sets of full-size plans, 5 sets of half-size plans, 7 sets of conformed specifications and 5 sets of not executed specifications will be delivered to the CITY PDF, DWF and DWG files will be uploaded to Buzzsaw. Two CDs containing the conformed plans and specifications will be delivered to the City City of Fort Worth, Texas Attachment A PMO Release Date: 06/21/2010 Page 3 of 7 DELIVERABLES A. Addenda B. Bid tabulations C. Recommendation of award D. Construction documents (conformed and non -conformed) E. CFW Data Spreadsheet TASK 6. CONSTRUCTION PHASE SERVICES ENGINEER will support the construction phase of the project as follows. 6.1 Construction Support • The ENGINEER shall attend the preconstruction conference. • After the pre -construction conference the ENGINEER shall provide project exhibits and attend public meeting to help explain the proposed project to residents. The CITY shall select a suitable location and mail the invitation letters to the affected customers. • The ENGINEER shall visit the project site at requested intervals as construction proceeds to observe and report on progress. • The ENGINEER shall review shop drawings, samples and other submittals submitted by the contractor for general conformance with the design concepts and general compliance with the requirements of the contract for construction. Such review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings, samples and submittals is free of errors, inconsistencies or omissions. The ENGINEER shall log and track all shop drawings, samples and other submittals in Buzzsaw. • As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, review change orders, and make recommendations as to the acceptability of the work. • The ENGINEER shall attend the `Final" project walk through and assist with preparation of final punch list. 6.2 Record Drawings • The ENGINEER shall prepare record drawings from information provided by the CITY depicting any changes made to the Final Drawings during construction. The following information shall be provided by the CITY: o As -Built Survey o Red -Line Markups from the Contractor o Red -Line Markups from City Inspector o Copies of Approved Change Orders City of Fort Worth, Texas Attachment A PMO Release Date: 06/21/2010 Page 4of7 • • o Approved Substitutions The ENGINEER shall modify the Final Drawings electronically and shall place a stamp on the plans indicating that they represent Record Drawings of the project as constructed. The stamp shall be signed and dated by the ENGINEER and shall be placed on each plan sheet, whether there are any revisions on the sheet or not Each sheet shall clearly indicate all changes which apply to that sheet by clouding and numbering, or other suitable means. • The following disclaimer shall be included with the Record Drawing stamp. o These Record Drawings were prepared using information provided by others and represent the as constructed conditions to the extent that documented changes were provided for recording. The ENGINEER assumes no liability for undocumented changes and certifies only that the documented changes are accurately depicted on these drawings. • The ENGINEER shall submit a set of sealed Final Drawings modified and stamped as Record Drawings, on mylar for record storage The ENGINEER may keep copies of the information provided by the CITY for their files, but all original red -lined drawings shall be returned to the CITY with the mylars. Record Drawings shall also be submitted as an Adobe Acrobat PDF format (version 6.0 or higher) file and DWF format. There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set. Each PDF and DWF file shall contain all associated sheets of the particular plan set Singular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: 1. TPW file name example — "W-1956_org47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_org' designating the file is of an original plan set, "47" shall be the total number of sheets in this file. Example: W-0053_org3.pdf and K-0320 org5.pdf II. Water and Sewer file name example — "X-35667_org36.pdf" where "X- 35667" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36' shall be the total number of sheets in this file. Example: X-12755 orgl8.pdf Both PDF and DWF files shall be uploaded to the project's Record Drawing folder in Buzzsaw. For information on the proper manner to submit files and to obtain a file number for the project, contact the Department of Transportation and Public Works Vault at City of Fort Worth, Texas Attachment A PMO Release Date: 06/21/2010 Page 5of7 telephone number (817) 392-8426. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS • 2 site visits are assumed. • 1 submittal reviews are assumed. • 1 RFI's are assumed. • • 1 Change Orders are assumed. One copy of record drawings will be recorded on CD and delivered to the City. DELIVERABLES A. Public meeting exhibits B. Response to Contractor's Request for Information C. Review of Change Orders D. Review of shop drawings E. Final Punch List items F. Record Drawings (CD containing PDF and DWF Format Record Drawings) ADDITIONAL SERVICES NOT INCLUDED IN THIS SCOPE OF SERVICES Additional Services not included in the existing Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services if needed, upon the CITY's written request Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • • • • • • • N egotiation of easements or property acquisition including temporary right -of - entries. Services related to development of the CITY's project financing and/or budget. • Services related to disputes over pre -qualification, bid protests, bid rejection and re -bidding of the contract for construction. Construction management and inspection services P eriodic site visits during construction phase Performance of materials testing or specialty testing services. S ervices necessary due to the default of the Contractor S ervices related to damages caused by fire, flood, earthquake or other acts of God. S ervices related to warranty claims, enforcement and inspection after final completion. City of Fort Worth, Texas Attachment A PMO Release Date: 06/21/2010 Page 6 of 7 • Services related to Subsurface Utility Engineering Levels A or B • Services related to Survey Construction Staking • Services related to acquiring real property including but not limited to e asements, right-of-way, and/or temporary right -of -entries. • Services to support, prepare, document, bring, defend, or assist in litigation u ndertaken or defended by the CITY. • Performance of miscellaneous and supplemental services related to the project as requested by the CITY. City of Fort Worth, Texas Attachment A PMO Release Date: 06/21/2010 Page 7 of 7