The URL can be used to link to this page

Home My WebLink AboutContract 54256-A1 CSC No.54256-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 54256 This Amendment("Amendment") is made and entered into by and between the City of Fort Worth ("City")and Presbyterian Night Shelter of Tarrant County("Agency")by and through their duly authorized agents. City and Agency may be referred to individually as "Party"and jointly as "Parties." WHEREAS, the City and Presbyterian Night Shelter of Tarrant County, the Agency, made and entered into City Secretary Contract No.54256("Contract")on August 7,2020; WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program ("ESG"); WHEREAS,City has received an additional allocation of ESG grant monies under the Coronavirus Aid, Relief, and Economic Security Act("CARES"Act)referenced by HUD as"ESG-CV"; WHEREAS, Section 5.2.2.2 of the Contract permits Agency to request an amendment of the budget, subject to written approval by the Director of the City's Neighborhood Services Department; WHEREAS, the Agency requested a budget amendment from City in order to adjust line item amounts,to include repairs, in available ESG-CV funds; WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City;and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW,THEREFORE,City and Agency hereby agree to amend the Contract as follows: I. EXHIBIT"A"PROGRAM SUMMARY and EXHIBIT"B"—BUDGET attached to the Contract are hereby amended and replaced in its entirety with "EXHIBIT"A"and EXHIBIT`B"Revised 9/2020, attached hereto. II. This Amendment is effective as of the date of execution of this Amendment. III. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Amendment No. I to CSC No. 54256 Page I Presbyterian Night Shelter of Tarrant County(ESG-CV) All terms and conditions of the Contract not amended herein remain unaffected and in full force nd effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 1 to CSC No. 54256 Page 2 Presbyterian Night Shelter of Tarrant County(ESG-CV) ACCEPTED AND AGREED: PRESBYTERIAN NIGHT SHELTER OF TARRANT COUNTY CITY OF FORT WORTH cz -- By: By:Fernando Costa(Oct 14,202016:06 CDT) oJyf 0Au&rChief Executive Officer Fernando Costa,Assistant City Manager b44�nnu� �poF�°Rr°�ao ATTEST: A��o° oo�pd APPROVE AS TO FORM AND °o o �d LEGALITY: pv°o o=� CQ*°°° ° for Ronald P. Gonzales �a� n�rEzpsbpp � By:for Ronald P.Gonzales(Oct 14,202016:25 CDT) �RpaoO� By: City Secretary Taylor Paris M&C: 20-0330 Assistant City Attorney 1295 Certification No. 2020-614211 Ordinance No. 24161-04-2020 Date: May 19,2020 RECOMMENDED: By: Victor Turner,Neighborhood Services Director CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements 9&b a b� Asbury(Oct 6,20201 .17 Barbara Asbury,Compliance and Planning Manager OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX Amendment No. 1 to CSC No. 54256 Page 3 Presbyterian Night Shelter of Tarrant County(ESG-CV) PRESBYTERIAN NIGHT SHELTER EXHIBIT"A" Emergency Shelter and Case Management PROGRAM SUMMARY PROGRAM SUMMARY (ESG-CV) March 13, 2020 to September 30, 2021 $230,000.00 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program provides emergency shelter to unaccompanied men in the Karl Travis Men's Center, unaccompanied women in the Lowden-Schutts Women's Center, and families in the Morris Foundation Family Center. In addition to shelter,meals,and hygiene items,we also provide access to case management services to help individuals rapidly exit homelessness. Case Management is also available on-site. ESG Funds will be used to pay for a percentage of salaries and fringe benefits for Program employees involved in the daily operations of the shelter. ESG Funds will also pay for a portion of the utilities,and City-required insurance. Due to the COVID pandemic, cost have increased costs for cleaning, additional supplies to support social distancing guidelines, and increased food and utility costs. These funds will be used to offset these increased costs. Additionally,the funding is transferred from maintenance to repairs. Repairs are needed to keep the shelters operational and reduce the number of individuals congregating outside. With the day shelter limiting capacity, agency expanded shelter access to 24-hours per day. Also, increased access to restrooms and showers in an effort to increase hygiene and reduce the spread of COVID. With more usage, there is a greater need for repairs. Program services will be available 24 hours a day,7 days a week,at the following locations: Men's Shelter 2400 Cypress St,Fort Worth,TX 76102 Women's Shelter 2401 Cypress St,Fort Worth,TX 76102 The Morris Foundation for Women&Children 2320 Poplar St,Fort Worth,TX 76102 REGULATORY CLASSIFICATION: Service Category (if more than one category, specify amount for each): ESG Emergency Shelter Component Regulatory Citation(s): 24 CFR 576.102 AMENDMENT 1 ESG-CV SS CONTRACT 2020-2021 —EXHIBIT"A"—PROGRAM Page 1 SUMMARY--Presbyterian Night Shelter of Tarrant County Coronavirus Aid,Relief, and Economic Security Act of 2020 Agency will maintain documentation which verifies that 100% of the clients served are homeless based on the current HUD definitions. PROGRAM GOALS: Minimum Number of Clients to be Served: The Program must serve a minimum of 2,500 Unduplicated Clients as shown by the monthly CAPER reports. AMENDMENT 1 ESG-CV SS CONTRACT 2020-2021 —EXHIBIT"A"—PROGRAM Page 2 SUMMARY--Presbyterian Night Shelter of Tarrant County EDIT"B"-BUDGET Account I Grant Budget I Increase Decrease Total EMERGENCY SHELTER ESSENTIAL SERVICES Salaries 1001 $ 75,000.00 $ 75,000.00 FICA 1002 $ 4,650.00 $ 4,650.00 Life/Disability Insurance 1003 $ - Health/DentalInsurance 1004 $ 5,000.00 $ 5,000.00 Unemployment-State 1005 $ - Worker's Compensation 1006 $ Office Supplies 1007 $ Food Supplies 1008 $ Insurance 1009 $ Accounting 1010 $ Contract Labor Security(City needs copy of contract before expenses can be reimbursed) 1011 $ OtherO 1012 $ SHELTER OPERATIONS Maintenance 2001 $ 20,000.00 $ 20,000.00 $ Security 2002 $ Insurance 2003 $ - Utilities 2004 $ 40,000.00 $ 402000.00 Supplies 2005 $ 30,000.00 $ 30,000.00 Repairs 2006 $ 20,000.00 $ 20,000.00 Other(meals) 2007 $ 55,350.00 $ 55,350.00 SUBTOTAL EMERGENCY SHELTER $ 230,000.00 $ 20,000.00 $ 20,000.00 $ 230,000.00 HOUSING RELOCATION AND STABILIZATION PREVENTION Salaries 3001 FICA 3002 Life/Disability Insurance 3003 Health/Dental Insurance 3004 Unemployment-State 3005 Worker's Compensation 3006 Other() 3007 REHOUSING Salaries 4001 FICA 4002 Life/Disability Insurance 4003 Health/Dental Insurance 4004 SUBTOTAL HR&S $ _ $ FINANCIAL ASSISTANCE PREVENTION Rental Assistance 5001 Utility Payments 5002 REHOUSING Rental Assistance 6001 $ Security Deposits 6002 Utility Deposits 6003 Utility Payments 6004 Moving Costs 6005 Motel/Hotel Vouchers 6006 SUBTOTAL FINANCIAL ASSISTANCE $ _ $ _ $ _ HOMELESS MANAGEMENT INFORMATION SYSTEM(MRS) HMIS Software Costs 7001 SUBTOTAL HMIS BUDGET TOTAL $ 230,000.00 $ 20,000.00 $ 20,000.00 $ 230,000.00 FUNDING A: FUNDING B: FUNDING C: A-1 ESG-CV PSA CONTRACT 2020-EXHIBIT"B"-Presbyterian Night Shelter of Tarrant County The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B" — Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B"—Budget is June 1,2021. SALARY DETAIL Est.Percent to Amount to Position Title Annual Salary Grant Grant Journey Home Advocate 1 $ 25,000.001 100.0%1 $ 25,000.00 Journey Home Advocate 1 $ 25,000.001 100.0%1 $ 25,000.00 Journey Home Advocate I $ 25,000.001 100.0%I $ 25,000.00 TOTAL 1 $ 75,000.00 100.0%1 75,000.00 FRINGE DETAIL Percent of Est. Percent to Amount to Payroll Amount Grant Grant IFICA 6.20%I $ 4,650.00 100.0%I $ 4,650.00 I Life/Disability Insurance I I I Health/DentalInsurance 1 $ 5,000.00 100.0%1 $ 5,000.00 I Unemployment-State I I I I Worker's Compensation I I I HRA I Retirement I I (Parking I I I Mileage Other ITOTAL I $ 9,650.00 1 100.0%I $ 9,650.00 I SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant Office Supplies (Food Supplies TOTAL MISCELLANEOUS Est.Percent to Amount to Total Budget Grant Grant Insurance AccountingI Contract Labor(Security) Other() A-I ESG-CV PSA CONTRACT 2020-EXHIBIT"B"-BUDGET Presbyterian Night Shelter of Tarrant County Page 2 TOTAL I I ! I SHELTER OPERATIONS Est. Percent to Amount to Total Budget Grant Grant Maintenance 1 $ - #DIV/0! 1 $ - Security I Insurance Utilities $ 453,186.00 1 9% 1 $ 40,000.00 Supplies $ 235,638.00 13% $ 30,000.00 Repairs $ 192,719.00 10% $ 20,000.00 �Other(Meals) $ 442,026.00 13% $ 55,350.00 TOTAL I I S 145,350.00 1 FINANCIAL ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Rental Assistance $ - Security Deposits !Utility Payments Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL $ - HMIS Est. Percent to Amount to Total Budget Grant Grant HMIS Software Costs TOTAL A-1 ESG-CV PSA CONTRACT 2020-EXHIBIT"B"-BUDGET Presbyterian Night Shelter of Tarrant County Page 3