HomeMy WebLinkAboutContract 48936-A1A2 CSC No. 48936-A1A2
SECOND AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 48936-A1
AN AMENDED AND RESTATED AGREEMENT BETWEEN THE CITY OF FORT
WORTH AND GENUINE PARTY COMPANY D/B/A NAPA AUTO PARTS FOR FLEET
PARTS MANAGEMENT AND SUPPLY SERVICES
This Second Amendment to Fort Worth City Secretary Contract No. 48936-A1, an amended
and restated agreement for fleet parts management and supply services ("Second Amendment") is
made between the City of Fort Worth("City"),a municipal corporation situated in portions of Tarrant,
Denton and Wise Counties, Texas, acting by and through its duly authorized Assistant City Manager,
and Genuine Parts Company d/b/a NAPA Auto Parts ("Contractor"), a Georgia corporation
authorized to do business in the State of Texas and acting by and through its duly authorized Division
President. City and Contractor are each individually referred to herein as a"Party"and collectively as
the "Parties"
WHEREAS, the Parties previously entered into City Secretary Contract No. 48936 for fleet
parts management and supply services; and
WHEREAS, the Parties entered into an amended and restated agreement for fleet parts
management and supply services, the same being City Secretary Contract No. 48936-Al (the
"Amended Agreement"); and
WHEREAS,the Parties entered into a First Amendment to City Secretary Contract No.48936-
Al, an amended and restated agreement for fleet parts management and supply services effective May
29,2018 and assigned City Secretary Contract No.48936-AIAI (the"First Amendment"and together
with the Amended Agreement,the "Agreement");
WHEREAS, it is the collective desire of the Parties to amend the Agreement to incorporate
agreed upon revisions to the staffing plan and wages for the On-Site Stores.
NOW THEREFORE, in consideration of the mutual promises and covenants contained
herein, and other good and valuable consideration, the receipt and sufficiency of which are
acknowledged,the Parties hereto agree as follows:
I.
Exhibit D of the Amended Agreement, replaced by Attachment 2 to the First Amendment, is
hereby deleted. The second page of Attachment 1 in the First Amendment, originally part of Exhibit
B to the Agreement, is hereby amended to be and read as set forth in Attachment 1 to this Second
Amendment. The Parties may revise and amend Attachment 1 to this Second Amendment by
agreement in writing.
II.
1. City and Contractor agree that execution of this Second Amendment shall not affect
the maximum amount of compensation City shall pay contractor (an amount not to exceed
$20,380,805.00 for the Initial Term in accordance with the terms of the Agreement and the Cost
OFFICIAL RECORD
CITY SECRETARY
Second Amendment to Fort Worth City Secretary Contract No.48936-A1 FT.WORTH, TX Page 1 of 4
Methodology in Exhibit B)or compensation City shall pay Contractor during any Renewal Period(an
amount not to exceed$12,706,003.00).
2. All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
3. All terms of this Second Amendment that are capitalized but not defined shall have the
meanings ascribed to them in the Agreement.
[Signature Page Follows]
Second Amendment to Fort Worth City Secretary Contract No.48936-A1 Page 2 of 4
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
ba ta�gurAA&6� of this contract,including ensuring all performance
By Dana Burghdoff( t 19,20 10:38 CDT) and reporting requirements.
Name: Dana Burghdoff
Title: Assistant City Manager
Oct 19,2020
Date: By. Chri ,20 13:52CDT)
Name: Chris Means
Approval Recommended: Title: Assistant Property Management Director
/J Approved as to Form and Legality:
By: Steve Cooke(Oct 14,2020 15:01 CDT)
Name: Steve Cooke ��
Title: Property Management Director By: Christopher A stria(Oct 19,202010:05 CDT)
4aaa4 Name: Christopher Austria
pad FoRr Ilan Attest: Title: Assistant City Attorney
0!`e o�10
ppoo �=d Contract Authorization:
o2 M&C: P-12012
aIlIl�'EXASo4p By: r Ronald P.Gonzales(Oct 19,202011:9 DT)
IlUnabao i
c
Name: Mary Kayser
Title: City Secretary
VENDOR:
Genuine Parts Company d/b/a NAPA Auto Parts
By: -
Name: G '
Title: Vice President
Date: I C,--l q —?.�
OFFICIAL RECORD
Second Amendment to Fort Worth City Secretary Contract No.48936-A1 CITY SECRETARY Page 3 of 4
FT.WORTH, TX
ATTACHMENT 1
'Prgecomssug'ect w ohmyetaW- On Ste Swrgsj
'Base'Payrdl Projective:(not ircludre BeMMM) 2017 Cv =PFojectiva 2020 Current Pay rates
Pay Rae Rarce 2017 2O2O Curren 2020 202OAm.d 2020 Pm...I, ProPo�d Ropwed tan PaV C�a ce Perce[
FOS1r1ON NAME l4rs Trte Atar Hrs Shc Cuarert Es inaew./ dy Estima
Odgral Mmthly
Esrirrete ltwrN wane wage reae wre IK rease
LOW l4GH MD Mvthly urtent pay ryes Enintrte Estimae
So,thside Service Certer(SSC)
1 Mm ,David 7:00AM-4:OOPM MGR 40 14.73 16.73 35.73 33A30 1655 2,869 34,424 35,509 365E 2,940 35,285 619/2059 250%
Ron MIBPaugh 8:OOAM-2:00PM DRV 30 925 1125 1025 14,411 1Q85 1,411 16926 15,289 11.28 1,467 17,6D3 4/1/2018 4.009E
lames Averse Service Carter
Mana r3 AauW PaJ D. 7:OOAM-5:OOPM MGR 50 4320 4995 4653 57 5 45D0 540DO 62534 4635 55620 7/1/2019 3.00%
Counter Pro Maer March-Ms 7:00AM-4:OOPM CrR 40 1455 1655 1555 33442 14.55 2522 30264 35110 1485 2 74 3 888 1/19/2020 2D5%
blunter .Pro Lovtll,Brenda 7:00AM-4:00PM CrR 40 1435 1655 1555 33,442 15.7D 2.721 31,656 34,778 1633 2,830 33,962 4/1/2018 4.
Cowter2 Sp�m r,DarM 12:30PNI41:3DPM CrR 40 1350 15.50 1450 31,184 AM 2,427 29.120 32.7841 14.35 2,497 29,848 9/19/2019 250%
Counter Pro Beall Antanlo 11:00AM-10OIFM CIR 40 1455 16,55 1555 31184 1655 2869 34,424 3 651 16ZS 2921 35048 9/18/2017 121%
P/r D-r2 Ratf lamesL 8:ODAM-2:OOPM DRV 30 10.73 12.73 11.73 16492 3148 492 17909 17496 121D5 1567 18,8D4 11/3/2013 5.00%
P/r Dr'nrerl Wr al D 2:ODPM-830PM DRV 40 10.73 12.73 11.73 25227 1Q70 1855 22,256 25.430 11.00 2907 2 880 2/1/2C2O 22M
WarServioc Cereer
Manager2 CunM,l=_ny 7:OQAM-6:OOPM MGR 50 16.90 1890 17L 33,456 2QOD 3.467 4160D 41.600 1890 4$OS 54,054 Nl/2018 1250%
Counter Cvrcu Carlos 7:OOAM-4:OOPM CrR 40 14.00 16OO 15D0 32260 1600 2773 33,280 32,784 1630 2 25 3 904 1/8/2020 11B8%
Driver lshepurtArthur 7:30AM-4DOPM DRV 40 9551 1195 1 2095 23550 1701 2,0281 2433E 2AS98 12D0 80 20 2 960 2/16/2020 250%
Counter Mann Rich W 1 ard1:30PM-11:30PM I CrR 40 14.001 1600 F 15DO I5.50 I Z687 I 3 240 32,7841 16.281 2,821 1 33,1162 3/26/2014 SDO%
North Serviu Ce (NIM)
Manager2 'Mw,Bryan1 7:00AM-4:00PM MGR 45 16.90 1890 1790 1655 3,227 38,727 44177 1721 3$42 42,509 ft5/2019 4D0%
Driver2 Vaertlne,lohn 7:30AM-4:00PM DRV 40 10.73 1173 11.73 1Q6D 1,837 2ZO48 23.481 11.02 2,911 21,930 6/W2018 4DM
NAML%n% iiIIMandAdrinistrauve
Pm:M r Dm Alwm 7:OOAM-5'.00PM PRO 40 4750 5400 5075 62727 5243 6 920 67917 5453C8 65437 12/ 2018 4DO%
IM Mgr L- ,J-i. 7DOAM-4DOPM INV 40 14.00 16OD 15D0 32,260 15.80 Z739 32,864 33,852 1620 29 33,64E 7/2/2019 250%
Roarer 1lerson,Sam 7:OOAM-4ODPM CrR 45 11/1/2019
Teal Stag 18 461%= 46,66E 5Ay94 996814 49.272 591,268
Cunert Mwtdy WON 46 666
Curers Yea 1 559 94
P d Morth rdl 649 72
Pmp-d Yeady PWrW 591,269
Yeady Doff- 31,276
*For any approved hours physically worked over forty(40)in a given work week, for non-exempt
employees,those employees will be paid at 1&1/2 times their normal hourly rate of pay.
Second Amendment to Fort Worth City Secretary Contract No.48936-A1 Page 4 of 4
M&C Review
Official
CITY COUNCIL AGENDA FLIRT
COUNCIL ACTION: Approved on 3/21/2017
DATE: 3/21/2017 REFERENCE P-12012 LOG NAME: 13P17-0144 AUTO PARTS
NO.: LSJ PMD
CODE: P TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: Authorize Execution of a Contract with Genuine Parts Company d/b/a NAPA Auto
Parts in an Amount Up to $20,380,805.00 for the Initial Three and One-Half Year Term
for Fleet Parts Management and Supply Services for the Property Management
Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with Genuine Parts
Company d/b/a NAPA Auto Parts in an amount up to $20,380,805.00 for the initial three and one-
half year term for fleet parts management and supply services for the Property Management
Department.
DISCUSSION:
The Property Management Department's Fleet Division (Fleet) will use this Agreement for
equipment and vehicle parts management and to acquire equipment maintenance parts. Fleet is
responsible for acquisition, preventive maintenance, repairs and fueling for the City's mixed fleet of
vehicles, off-road equipment and related equipment.
ADVERTISEMENT -A Request for Proposals (RFP) was advertised in the Fort Worth Star-
Telegram on December 28, 2016, January 4, 2017, January 11, 2017 and January 18, 2017. The
RFP included requirements for prospective contractors to provide parts, supplies, staffing and
management for Fleet's Parts Distribution and Maintenance Centers. The Purchasing Division
solicited 52 vendors from the City's purchasing database system for this service; two proposals
were received.
Proposals were received and reviewed by an evaluation committee comprised of five City staff
members from the Police, Fire and Property Management Departments. Evaluation factors
included demonstrated ability to perform the scope of work, plan for managing customer
relationships, prior experience managing the required services at similar size governmental or fleet
operations, management and staff structure, budget and internal controls, and cost of management
services and parts. Genuine Parts Company d/b/a NAPA Auto Parts (NAPA) was rated to have
submitted the best proposal based upon the rating criteria. Staff recommends that NAPA be
awarded the contract to supply parts, staffing and management for the City's Parts Distribution and
Maintenance Centers. NAPA will provide all parts, staffing and systems for parts management at
each of Fleet's Parts Distribution and Maintenance Centers.
PRICE ANALYSIS - The pricing reflects a 10.62 percent reduction from the current cost awarded
December 13, 2011 (M&C C-25375). NAPA will provide 17 staff members and an additional 3 staff
members when the new Water and North Service Centers open in late 2017. The management fee
will increase by 19 percent when the additional staff members are provided.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=24494&councildate=3/21/2017[7/19/2018 12:38:54 PM]
M&C Review
The initial term of the contract shall be three and one-half years in order to complete this year and
align the contract with the City's fiscal year. Anticipated annual contract expenditures are as
follows:
Initial Term:
Remainder of FY2017 $ 2,676,202.00
FY2018 $ 5,727,977.00
FY2019 $ 5,899,816.00
FY2020 $ 6,076,810.00
Option Years:
FY2021 $ 6,259,115.00
FY2022 $ 6,446,888.00
ADMINISTRATIVE INCREASE -An administrative increase or change order for this contract may
be made by the City Manager or his designee for an amount up to $50,000.00 and does not require
specific City Council approval so long as sufficient funds have been appropriated.
M/WBE -A waiver of the goal for M/WBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office because the purchase of goods or
services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS - Upon City Council's approval, the initial Agreement term will begin April 1,
2017 and end September 30, 2020.
RENEWAL OPTIONS - This Agreement may be renewed for up to one, two-year term at the City's
option. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligation during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budgets, as
appropriated, of the Equipment Services Fund. Prior to an expenditure being made, the Property
Management Department has the responsibility to validate the availability of funds.
13QN\17-0144\LSJ
TO
Fund Department Account I Project Program Activity Budget I Reference# Amount
ID ID I I Year (Chartfield 2)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=24494&councildate=3/21/2017[7/19/2018 12:38:54 PM]
M&C Review
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year I (Chartfield 2)
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact: Jack Dale (8357)
LaKita Slack-Johnson (8314)
ATTACHMENTS
CFW 2017 HB1295 Notarized.pdf
http://apps.cfwnet.org/council_packet/mc review.asp?ID=24494&councildate=3/21/2017[7/19/2018 12:38:54 PM]