HomeMy WebLinkAboutContract 54708 CSC No.54708
FORT WORTH
CITY OF FORT WORTH
COOPERATIVE PURCHASE
This Cooperative Purchase ("Coop Purchase") reflects the agreement between the City of
Fort Worth, ("City'), a Texas home rule municipal corporation and Future Com LTD, a Texas
Limited Partnership ("Vendor") to purchase hardware, appliances, software, support, and
consulting services under a cooperative agreement.
The Coop Purchase includes the following documents (collectively, Cooperative
Documents")which shall be construed in the order of precedence in which they are listed:
1. Schedule A—Fort Worth Terms and Conditions ("Fort Worth Agreement");
2. Schedule B—The Interlocal Purchasing System(TIPS) Contract No. 200105
("Cooperative Contract");
3. Schedule C—TIPS Contract No. 200105 Pricing Schedule ("Quote").
All the Schedules which are attached hereto and incorporated herein are made a part of this
Coop Purchase for all purposes. In the event of a conflict between the Fort Worth Agreement, the
Quote and/or the Cooperative Contract, then the Fort Worth Agreement shall control over both,
but only to the extent allowable under the Cooperative Contract.
The maximum amount to be paid to the Vendor for all services performed and goods
purchased hereunder shall not exceed two million, five hundred thousand dollars ($2,500,000.00)
per year.
The Coop Purchase shall become effective upon the signing of the Coop Purchase by an
Assistant City Manager of the City (the "Effective Date") and shall expire May 31, 2021 after the
Effective Date (the Expiration Date"), unless terminated earlier in accordance with the provisions
of the Agreement or otherwise extended by the parties. The Coop Purchase may be renewed for
up to two (2) one-year renewals at City's option, each a "Renewal Term." City shall provide
Vendor with written notice of its intent to renew at least thirty (30) days prior to the end of each
term.
The undersigned represents and warrants that he or she has the power and authority to
execute this Coop Purchase and the Cooperative Documents and bind the Vendor.
(signature page follows)
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Cooperative Purchase Page 1 of 22
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
By. Valerie Washington(Oct 20,202013:47 CDT) ensuring all performance and reporting
Name: Valerie Washington requirements.
Title: Assistant City Manager
Date: Oct 20, 2020 Q
0
az
By:
Bobby Lee(Oct 19,202010:08 CDT)
Approval Recommended: Name: Bobby Lee
Title: Sr. IT Solutions Manager
K � Approved as to Form and Legality:
By:
Name: Kevin Gunn
a FORT n
Title: IT Solutions Director cF°°°°°°°°°to
ya�
I.a° ��1� By, trong(Oct 20,202 013:3 DT)
Attest: 0. o o=� Name: ohn B. Strong
0o °°° °a� Title: Assistant City Attorney
�n�nEXASopp
Contract Authorization:
By:
or Ronald P.Gonzales(Oct fO,202015:54 CDT) M&C: 20.0650 09/15/20
Name: Mary J. Kayser
Title: City Secretary
VENDOR:
Future Com LTD.
Digitally signed by
Mark
Mark Williamson
Williamson Date:2020.10.16
By: 12:19:48-05'00'
Name: Mark Williamson
Title: rFn
Date: 10/16/2020
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Cooperative Purchase Page 2 of 22
Schedule A
FORT
WORTH,,.,
1. Termination.
1.1. Convenience.Either the City or Vendor may terminate this Agreement at any time
and for any reason by providing the other party with 30 days written notice of termination.
1.2. Breach. If either party commits a material breach of this Agreement, the non-
breaching Party must give written notice to the breaching party that describes the breach in
reasonable detail. The breaching party must cure the breach ten(10)calendar days after receipt of
notice from the non-breaching party,or other time frame as agreed to by the parties.If the breaching
party fails to cure the breach within the stated period of time, the non-breaching party may, in its
sole discretion, and without prejudice to any other right under this Agreement, law, or equity,
immediately terminate this Agreement by giving written notice to the breaching party.
1.3. Fiscal Funding Out. In the event no funds or insufficient funds are appropriated by
the City in any fiscal period for any payments due hereunder,the City will notify Vendor of such
occurrence and this Agreement shall terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to the City of any kind whatsoever,except
as to the portions of the payments herein agreed upon for which funds have been appropriated.
1.4. Duties and Obligations of the Parties. In the event that this Agreement is
terminated prior to the Expiration Date,the City shall pay Vendor for products and services actually
rendered and or provisioned up to the effective date of termination and Vendor shall continue to
provide the City with services requested by the City and in accordance with this Agreement up to
the effective date of termination.Upon termination of this Agreement for any reason,Vendor shall
provide the City with copies of all completed or partially completed documents prepared under this
Agreement. In the event Vendor has received access to City information or data as a requirement
to perform services hereunder,Vendor shall return all City provided data to the City in a machine
readable format or other format deemed acceptable to the City.
2. Disclosure of Conflicts and Confidential Information.
2.1. Disclosure of Conflicts.Vendor hereby warrants to the City that Vendor has made
full disclosure in writing of any existing or potential conflicts of interest related to Vendor's services
under this Agreement.In the event that any conflicts of interest arise after the Effective Date of this
Agreement,Vendor hereby agrees immediately to make full disclosure to the City in writing.
2.2. Confidential Information. The City acknowledges that Vendor may use products,
materials, or methodologies proprietary to Vendor. The City agrees that Vendor's provision of
services under this Agreement shall not be grounds for the City to have or obtain any rights in such
proprietary products, materials, or methodologies unless the parties have executed a separate
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written agreement with respect thereto. Vendor, for itself and its officers, agents and employees,
agrees that it shall treat all information provided to it by the City ("City Information") as
confidential and shall not disclose any such information to a third party, except suppliers,
manufacturers and distributors, without the prior written approval of the City.
2.3. Public Information Act. City is a government entity under the laws of the State of
Texas and all documents held or maintained by City are subject to disclosure under the Texas Public
Information Act.In the event there is a request for information marked Confidential or Proprietary,
City shall promptly notify Seller. It will be the responsibility of Seller to submit reasons objecting
to disclosure. A determination on whether such reasons are sufficient will not be decided by City,
but by the Office of the Attorney General of the State of Texas or by a court of competent
jurisdiction.
2.4. Unauthorized Access.Vendor shall store and maintain City Information in a secure
manner and shall not allow unauthorized users to access,modify, delete or otherwise corrupt City
Information in any way.Vendor shall notify the City immediately if the security or integrity of any
City information has been compromised or is believed to have been compromised,in which event,
Vendor shall, in good faith, use all commercially reasonable efforts to cooperate with the City in
identifying what information has been accessed by unauthorized means and shall fully cooperate
with the City to protect such information from further unauthorized disclosure.
3. Right to Audit.
3.1. Vendor agrees that the City shall,until the expiration of three (3)years after final
payment under this Agreement, have access to and the right to examine at reasonable times any
directly pertinent books, documents, papers and records of the Vendor involving transactions
relating to this Agreement at no additional cost to the City. Vendor agrees that the City shall have
access during normal working hours to all necessary Vendor facilities and shall be provided
adequate and appropriate work space in order to conduct audits in compliance with the provisions
of this section. The City shall give Vendor not less than 10 days written notice of any intended
audits.
3.2. Vendor further agrees to include in all its subcontractor agreements hereunder a
provision to the effect that the subcontractor agrees that the City shall,until expiration of three(3)
years after final payment of the subcontract,have access to and the right to examine at reasonable
times any directly pertinent books,documents,papers and records of such subcontractor involving
transactions related to the subcontract, and further that City shall have access during normal
working hours to all subcontractor facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this paragraph.City shall give
subcontractor not less than 10 days written notice of any intended audits.
4. Independent Contractor. It is expressly understood and agreed that Vendor shall operate
as an independent contractor as to all rights and privileges granted herein, and not as agent,representative
or employee of the City. Subject to and in accordance with the conditions and provisions of this Agreement,
Vendor shall have the exclusive right to control the details of its operations and activities and be solely
responsible for the acts and omissions of its officers, agents, servants, employees, contractors and
subcontractors. Vendor acknowledges that the doctrine of respondeat superior shall not apply as between
the City,its officers,agents,servants and employees,and Vendor,its officers,agents, employees, servants,
contractors and subcontractors. Vendor further agrees that nothing herein shall be construed as the creation
of a partnership or joint enterprise between City and Vendor. It is further understood that the City shall in
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no way be considered a Co-employer or a Joint employer of Vendor or any officers, agents, servants,
employees or subcontractors of Vendor.Neither Vendor, nor any officers, agents, servants, employees or
subcontractors of Vendor shall be entitled to any employment benefits from the City. Vendor shall be
responsible and liable for any and all payment and reporting of taxes on behalf of itself, and any of its
officers,agents, servants, employees or subcontractors.
5. LIABILITY AND INDEMNIFICATION.
5.1. LIABILITY - VENDOR SHALL BE LIABLE AND RESPONSIBLE FOR
ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL
INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR
CHARACTER,WHETHER REAL OR ASSERTED,TO THE EXTENT CAUSED BY THE
NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL
MISCONDUCT OF VENDOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES.
5.2. CITY AGREES THAT RESELLER SHALL HAVE NO LIABILITY TO
CITY FOR CONSEQUENTIAL, EXEMPLARY OR INCIDENTAL DAMAGES ARISING
OUT OF OR IN CONNECTION WITH THIS AGREEMENT INCLUDING ANY WORK
PRODUCT, EVEN IF RESELLER HAS BEEN ADVISED OF THE POSSIBILITY OF
SUCH DAMAGES WITH THE EXCEPTION OF DIRECT DAMAGES TO CITY
RESULTING FROM RESELLER'S WILLFUL MISCONDUCT OR GROSS
NEGLIGENCE. IN NO EVENT SHALL RESELLER BE LIABLE FOR ANY DAMAGES
ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR THE
SERVICES IN EXCESS OF THE AMOUNTS PAID BY CITY HEREUNDER.
5.3. INDEMNIFICATION -VENDOR HEREBY COVENANTS AND AGREES
TO INDEMNIFY, HOLD HARMLESS AND DEFEND THE CITY, ITS OFFICERS,
AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL
CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, FOR EITHER PROPERTY DAMAGE OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, AND DAMAGES FOR CLAIMS
OF INTELLECTUAL PROPERTY INFRINGEMENT, ARISING OUT OF OR IN
CONNECTION WITH THIS AGREEMENT,TO THE EXTENT CAUSED BY THE ACTS
OR OMISSIONS OF VENDOR, ITS OFFICERS, AGENTS, SUBCONTRACTORS,
SERVANTS OR EMPLOYEES.
5.4. INTELLECTUAL PROPERTY INFRINGEMENT.
5.4.1. The Vendor warrants that all Deliverables, except for third party
manufactures products and services resold to the City and governed by the
manufactures licenses,support,maintenance or services agreements between the City
and manufacturer, or any part thereof, furnished hereunder, including but not
limited to: programs, documentation, software, analyses, applications, methods,
ways, and processes (in this Section 8C each individually referred to as a
"Deliverable" and collectively as the "Deliverables,") do not infringe upon or violate
any patent, copyrights, trademarks, service marks, trade secrets, or any intellectual
property rights or other third party proprietary rights,in the performance of services
under this Agreement.
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5.4.2. Vendor shall be liable and responsible for any and all claims made
against the City for infringement, except for third party manufactures products and
services resold to the City and governed by the manufactures licenses, support,
maintenance or services agreements between the City and manufacturer, of any
patent, copyright, trademark, service mark, trade secret, or other intellectual
property rights by the use of or supplying of any Deliverable(s) in the course of
performance or completion of, or in any way connected with providing the services,
or the City's continued use of the Deliverable(s) hereunder.
5.4.3. Vendor agrees to indemnify,defend,settle,or pay,at its own cost and
expense, including the payment of attorney's fees, any claim or action against the
City for infringement, except for third party manufactures products and services
resold to the City and governed by the manufactures licenses, support, maintenance
or services agreements between the City and manufacturer, of any patent,copyright,
trade mark, service mark, trade secret, or other intellectual property right arising
from City's use of the Deliverable(s), or any part thereof, in accordance with this
Agreement, it being understood that this agreement to indemnify, defend, settle or
pay shall not apply if the City modifies or misuses the Deliverable(s). So long as
Vendor bears the cost and expense of payment for claims or actions against the City
pursuant to this section 8,Vendor shall have the right to conduct the defense of any
such claim or action and all negotiations for its settlement or compromise and to settle
or compromise any such claim; however,City shall have the right to fully participate
in any and all such settlement, negotiations, or lawsuit as necessary to protect the
City's interest, and City agrees to cooperate with Vendor in doing so. In the event
City, for whatever reason, assumes the responsibility for payment of costs and
expenses for any claim or action brought against the City for infringement arising
under this Agreement,the City shall have the sole right to conduct the defense of any
such claim or action and all negotiations for its settlement or compromise and to settle
or compromise any such claim;however,Vendor shall fully participate and cooperate
with the City in defense of such claim or action. City agrees to give Vendor timely
written notice of any such claim or action,with copies of all papers City may receive
relating thereto.Notwithstanding the foregoing,the City's assumption of payment of
costs or expenses shall not eliminate Vendor's duty to indemnify the City under this
Agreement. If the Deliverable(s), or any part thereof,is held to infringe and the use
thereof is enjoined or restrained or,if as a result of a settlement or compromise,such
use is materially adversely restricted, Vendor shall, at its own expense and as
City's sole remedy, either: (a) procure for City the right to continue to use the
Deliverable(s); or (b) modify the Deliverable(s) to make them/it non-infringing,
provided that such modification does not materially adversely affect
City's authorized use of the Deliverable(s); or (c) replace the Deliverable(s)
with equally suitable, compatible, and functionally equivalent non-infringing
Deliverable(s) at no additional charge to City; or (d) if none of the foregoing
alternatives is reasonably available to Vendor,terminate this Agreement,and refund
all amounts paid to Vendor by the City, subsequent to which termination City may
seek any and all remedies available to City under law. VENDOR'S OBLIGATIONS
HEREUNDER SHALL BE SECURED BY THE REQUISITE INSURANCE
COVERAGE AND AMOUNTS SET FORTH IN SECTION 10 OF THIS
AGREEMENT.
6. Assignment and Subcontracting.
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6.1. Vendor shall not assign or subcontract any of its duties,obligations or rights under
this Agreement without the prior written consent of the City. If the City grants consent to an
assignment, the assignee shall execute a written agreement with the City and the Vendor under
which the assignee agrees to be bound by the duties and obligations of Vendor under this
Agreement.The Vendor and assignee shall be j ointly liable for all obligations under this Agreement
prior to the assignment. If the City grants consent to a subcontract,the subcontractor shall execute
a written agreement with the Vendor referencing this Agreement under which the subcontractor
shall agree to be bound by the duties and obligations of the Vendor under this Agreement as such
duties and obligations may apply. The Vendor shall provide the City with a fully executed copy of
any such subcontract.
6.2. MBE Goal—Intentionally Omitted
7. Insurance.
7.1. The Vendor shall carry the following insurance coverage with a company that is
licensed to do business in Texas or otherwise approved by the City:
7.1.1. Commercial General Liability:
7.1.1.1. Combined limit of not less than $1,000,000 per occurrence;
$2,000,000 aggregate; or
7.1.1.2. Combined limit of not less than $1,000,000 per occurrence;
$2,000,000 aggregate and Umbrella Coverage in the amount of $1,000,000.
Umbrella policy shall contain a follow-form provision and shall include coverage
for personal and advertising injury.
7.1.1.3. .
7.1.2. Automobile Liability Insurance covering any vehicle used in providing
services under this Agreement, including non-owned, or hired vehicles, with a combined
limit of not less than$1,000,000 per occurrence.
7.1.3. Professional Liability(Errors & Omissions) in the amount of$1,000,000
per claim and$1,000,000 aggregate limit.
7.1.4. Statutory Workers' Compensation and Employers' Liability insurance
requirements per the amount required by statute.
7.1.5. Technology Liability(Errors&Omissions)
7.1.5.1. Combined limit of not less than $2,000,000 per occurrence;
$2million aggregate or
7.1.5.2. Combined limit of not less than $1,000,000 per occurrence;
$2,000,000 aggregate and Umbrella Coverage in the amount of $1,000,000.
Umbrella policy shall contain a follow-form provision and shall include coverage
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for personal and advertising injury. The umbrella policy shall cover amounts for
any claims not covered by the primary Technology Liability policy.
7.1.5.3. Coverage shall include,but not be limited to,the following:
7.1.5.3.1. Failure to prevent unauthorized access;
7.1.5.3.2. Unauthorized disclosure of information;
7.1.5.3.3. Implantation of malicious code or computer
virus;
7.1.5.3.4. Fraud, Dishonest or Intentional Acts with final
adjudication language;
7.1.5.3.5. Intellectual Property Infringement coverage,
specifically including coverage for intellectual property infringement
claims and for indemnification and legal defense of any claims of
intellectual property infringement, including infringement of patent,
copyright, trade mark or trade secret, brought against the City for use of
Deliverables, Software or Services provided by Vendor under this
Agreement;
7.1.5.3.6. Technology coverage may be provided through
an endorsement to the Commercial General Liability (CGL) policy, a
separate policy specific to Technology E&O, or an umbrella policy that
picks up coverage after primary coverage is exhausted. Either is
acceptable if coverage meets all other requirements. . Any deductible will
be the sole responsibility of the Vendor and may not exceed $50,000
without the written approval of the City. Coverage shall be claims-made,
with a retroactive or prior acts date that is on or before the effective date
of this Agreement. Coverage shall be maintained for the duration of the
contractual agreement and for two (2) years following completion of
services provided. An annual certificate of insurance,or a full copy of the
policy if requested, shall be submitted to the City to evidence coverage;
and
7.2. General Insurance Requirements:
7.2.1. All applicable policies shall name the City as an additional insured
thereon, as its interests may appear. The term City shall include its employees, officers,
officials,agents, and volunteers in respect to the contracted services.
7.2.2. The workers' compensation policy shall include a Waiver of Subrogation
(Right of Recovery)in favor of the City of Fort Worth.
7.2.3. A minimum of Thirty (30) days' notice of cancellation or reduction in
limits of coverage shall be provided to the City. Ten (10)days' notice shall be acceptable
in the event of non-payment of premium. Notice shall be sent to the Risk Manager, City
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of Fort Worth, 1000 Throckmorton,Fort Worth,Texas 76102.
7.2.4. The insurers for all policies must be licensed and/or approved to do
business in the State of Texas. All insurers must have a minimum rating of A-VII in the
current A.M.Best Key Rating Guide,or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required,
written approval of Risk Management is required.
7.2.5. Any failure on the part of the City to request required insurance
documentation shall not constitute a waiver of the insurance requirement.
7.2.6. Certificates of Insurance evidencing that the Vendor has obtained all
required insurance shall be delivered to and approved by the City's Risk Management
Division prior to execution of this Agreement.
8. Compliance with Laws,Ordinances,Rules and Regulations. Vendor agrees to comply with
all applicable federal,state and local laws,ordinances,rules and regulations. If the City notifies Vendor of
any violation of such laws, ordinances, rules or regulations, Vendor shall immediately desist from and
correct the violation.
9. Non-Discrimination Covenant. Vendor, for itself, its personal representatives, assigns,
subcontractors and successors in interest,as part of the consideration herein,agrees that in the performance
of Vendor's duties and obligations hereunder, it shall not discriminate in the treatment or employment of
any individual or group of individuals on any basis prohibited by law. If any claim arises from an alleged
violation of this non-discrimination covenant by Vendor, its personal representatives, assigns,
subcontractors or successors in interest,Vendor agrees to assume such liability and to indemnify and defend
the City and hold the City harmless from such claim.
10. Notices. Notices required pursuant to the provisions of this Agreement shall be
conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the
transmission,or(3)received by the other party by United States Mail,registered,return receipt requested,
addressed as follows:
TO THE CITY: TO VENDOR:
City of Fort Worth Future Corn LTD
Attn: Assistant City Manager Attn: Authorized Signatory
200 Texas Street 3600 William D. Tate Avenue
Fort Worth TX 76102 Ste.300
Grapevine,TX 76051
With Copy to the City Attorney Facsimile: (817) 510-1159
at same address
11. Solicitation of Employees. Neither the City nor Vendor shall, during the term of this
Agreement and additionally for a period of one year after its termination,solicit for employment or employ,
whether as employee or independent contractor, any person who is or has been employed by the other
during the term of this Agreement, without the prior written consent of the person's employer. This
provision shall not apply to an employee who responds to a general solicitation or advertisement of
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employment by either party.
12. Governmental Powers. It is understood and agreed that by execution of this Agreement,
the City does not waive or surrender any of its governmental powers.
13. No Waiver. The failure of the City or Vendor to insist upon the performance of any term
or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of the
City's or Vendor's respective right to insist upon appropriate performance or to assert any such right on any
future occasion.
14. Governing Law and Venue. This Agreement shall be construed in accordance with the
laws of the State of Texas.If any action,whether real or asserted,at law or in equity,is brought on the basis
of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the
United States District Court for the Northern District of Texas,Fort Worth Division.
15. Severability. If any provision of this Agreement is held to be invalid, illegal or
unenforceable,the validity, legality and enforceability of the remaining provisions shall not in any way be
affected or impaired.
16. Force Majeure. The City and Vendor shall exercise their best efforts to meet their
respective duties and obligations as set forth in this Agreement,but shall not be held liable for any delay or
omission in performance due to force majeure or other causes beyond their reasonable control (force
majeure),including,but not limited to,compliance with any government law,ordinance or regulation,acts
of God, acts of the public enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor
restrictions by any governmental authority,transportation problems and/or any other similar causes.
17. Headings Not Controlling. Headings and titles used in this Agreement are for reference
purposes only and shall not be deemed a part of this Agreement.
18. Review of Counsel. The parties acknowledge that each party and its counsel have reviewed
this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved
against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
19. Amendments. No amendment of this Agreement shall be binding upon a party hereto
unless such amendment is set forth in a written instrument, and duly executed by an authorized
representative of each party.
20. Entirety of Agreement. This Agreement, including any exhibits attached hereto and any
documents incorporated herein by reference,contains the entire understanding and agreement between the
City and Vendor,their assigns and successors in interest, as to the matters contained herein. Any prior or
contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with
any provision of this Agreement.
21. Counterparts. This Agreement may be executed in one or more counterparts and each
counterpart shall,for all purposes,be deemed an original,but all such counterparts shall together constitute
one and the same instrument. An executed Agreement, modification, amendment, or separate signature
page shall constitute a duplicate if it is transmitted through electronic means, such as fax or e-mail, and
reflects the signing of the document by any party.Duplicates are valid and binding even if an original paper
document bearing each party's original signature is not delivered.
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22. Warranty of Services. Vendor warrants that its services, except for third party
manufactures products and services resold to the City and governed by the manufactures licenses, support,
maintenance or services agreements between the City and manufacturer, will be of a professional quality
and conform to generally prevailing industry standards. City must give written notice of any breach of this
warranty within thirty(30) days from the date that the services are completed. In such event, at Vendor's
option,Vendor shall either(a)use commercially reasonable efforts to re-perform the services in a manner
that conforms with the warranty, or(b)refund the fees paid by the City to Vendor for the nonconforming
services.
23. Network Access.
23.1. City Network Access. If Vendor, and/or any of its employees, officers, agents,
servants or subcontractors(for purposes of this section "Vendor Personnel"), requires access to the
City's computer network in order to provide the services herein,Vendor shall execute and comply
a Network Access Agreement.
23.2. Federal Law Enforcement Database Access. If Vendor, or any Vendor Personnel,
requires access to any federal law enforcement database or any federal criminal history record
information system, including but not limited to Fingerprint Identification Records System
("FIRS"),Interstate Identification Index System("III System"),National Crime Information Center
("NCIC")of National Fingerprint File ("NFF"), or Texas Law Enforcement Telecommunications
Systems ("TLETS"), that is governed by and/or defined in Title 28, Code of Federal Regulations
Part 20 ("CFR Part 20"), for the purpose of providing services for the administration of criminal
justice as defined therein on behalf of the City or the Fort Worth Police Department, under this
Agreement, Vendor shall comply with the Criminal Justice Information Services Security Policy
and CFR Part 20, as amended, and shall separately execute the Federal Bureau of Investigation
Criminal Justice Information Services Security Addendum.No changes,modifications,alterations,
or amendments shall be made to the Security Addendum. The document must be executed as is,
and as approved by the Texas Department of Public Safety and the United States Attorney General.
24. Immigration Nationality Act. Vendor shall verify the identity and employment eligibility
of its employees who perform work under this Agreement, including completing the Employment
Eligibility Verification Form(I-9). Upon request by City,Vendor shall provide City with copies of all 1-9
forms and supporting eligibility documentation for each employee who performs work under this
Agreement. Vendor shall adhere to all Federal and State laws as well as establish appropriate procedures
and controls so that no services will be performed by any Vendor employee who is not legally eligible to
perform such services. VENDOR SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS
FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS
PARAGRAPH BY VENDOR, VENDOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES. City, upon written notice to Vendor, shall have the right to immediately terminate this
Agreement for violations of this provision by Vendor.
25. Informal Dispute Resolution. Except in the event of termination pursuant to Section 4.2,if
either City or Vendor has a claim,dispute,or other matter in question for breach of duty,obligations,services
rendered or any warranty that arises under this Agreement,the parties shall first attempt to resolve the matter
through this dispute resolution process. The disputing party shall notify the other party in writing as soon as
practicable after discovering the claim,dispute,or breach. The notice shall state the nature of the dispute and
list the parry's specific reasons for such dispute. Within ten(10)business days of receipt of the notice,both
parties shall commence the resolution process and make a good faith effort,either through email,mail,phone
conference,in person meetings,or other reasonable means to resolve any claim,dispute,breach or other matter
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in question that may arise out of,or in connection with this Agreement. If the parties fail to resolve the dispute
within sixty(60)days of the date of receipt of the notice of the dispute,then the parties may submit the matter
to non-binding mediation in Tarrant County,Texas,upon written consent of authorized representatives of both
parties in accordance with the Industry Arbitration Rules of the American Arbitration Association or other
applicable rules governing mediation then in effect.The mediator shall be agreed to by the parties.Each party
shall be liable for its own expenses, including attorney's fees; however, the parties shall share equally in
the costs of the mediation. If the parties cannot resolve the dispute through mediation,then either party shall
have the right to exercise any and all remedies available under law regarding the dispute. Notwithstanding the
fact that the parties may be attempting to resolve a dispute in accordance with this informal dispute
resolution process,the parties agree to continue without delay all of their respective duties and obligations
under this Agreement not affected by the dispute. Either party may, before or during the exercise of the
informal dispute resolution process set forth herein, apply to a court having jurisdiction for a temporary
restraining order or preliminary injunction where such relief is necessary to protect its interests.
26. No Boycott of Israel. If Vendor has fewer than 10 employees or the Agreement is for less
than$100,000,this section does not apply.Vendor acknowledges that in accordance with Chapter 2270 of
the Texas Government Code, City is prohibited from entering into a contract with a company for goods or
services unless the contract contains a written verification from the company that it: (1) does not boycott
Israel; and (2) will not boycott Israel during the term of the contract. The terms `boycott Israel" and
"company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government
Code. By signing this Addendum, Vendor certifies that Vendor's signature provides written verification to
City that Vendor: (1) does not boycott Israel, and (2) will not boycott Israel during the term of the
Agreement.
27. Reporting Requirements.
27.1. For purposes of this section,the words below shall have the following meaning:
27.1.1. Child shall mean a person under the age of 18 years of age.
27.1.2. Child pornography means an image of a child engaging in sexual conduct
or sexual performance as defined by Section 43.25 of the Texas Penal Code.
27.1.3. Computer means an electronic, magnetic, optical, electrochemical, or
other high-speed data processing device that performs logical, arithmetic, or memory
functions by the manipulations of electronic or magnetic impulses and includes all input,
output,processing,storage,or communication facilities that are connected or related to the
device.
27.1.4. Computer technician means an individual who,in the course and scope of
employment or business,installs,repairs, or otherwise services a computer for a fee. This
shall include installation of software,hardware,and maintenance services.
27.2. Reporting Requirement. If Vendor meets the definition of Computer Technician
as defined herein, and while providing services pursuant to this Agreement, views an image on a
computer that is or appears to be child pornography,Vendor shall immediately report the discovery
of the image to the City and to a local or state law enforcement agency or the Cyber Tip Line at the
National Center for Missing and Exploited Children.The report must include the name and address
of the owner or person claiming a right to possession of the computer, if known, and as permitted
by law. Failure by Vendor to make the report required herein may result in criminal and/or civil
Cooperative Purchase Page 12 of 22
penalties.
28. Survival of Provisions. The parties' duties and obligations pursuant to sections related to
Duties and Obligations,Disclosure of Conflicts and Confidential Information,Right to Audit, and Liability
and Indemnification shall survive termination of this Agreement.
Cooperative Purchase Page 13 of 22
Schedule B
htti)s://www.tius-
usa.com/assetsNendorspdf/200105 Technology Solutions Contract Future Com.ndf
Cooperative Purchase Page 14 of 22
Schedule C
TIPS REP 200105 Technology Solutions,
Products and Services
YOU MAY PROPOSE ON yournyfnovidean—poncein all three
MULTIPLE PRICING OPTIONS (AR&Q eeetion+beta++
Preposersmwcontsa TIPSfw help on how
to—pone!epprop lately but DO NOT
N ENTI ON ANY SPECIFIC PRIONGIN YOUR
CONVERSATION WITH TIPS STAFF WFfN
SEEKINGI&t➢.
Pns,oeI .edarlmen cant P.'mme h<rt
Section A-pricinzoption
GOODS TEMPLATE PRICING
In section"A",Vendors mayinsert line items,if they choose to,in the top section under"EQUIPMENT/GOODS'm
vendors may choose to bypass the section"A"and put only discount off catalog in section'll"below. YOU N1AY
ADD ADDITIONAL LINES AS REQUIRED
Alternate method for Sectlon W-In Section"A",verxlol maychoose not to list line items because of the number of
items—ilable.As-alternative,the vendor may list lines of goods or manufacturers W th a mtnmurn discount off
that line of goods.An example of each is proAded below.
Units dossdptlen le.rh,
EQUIPMENT/GOODS by line Produdg D-1 Len doter,hound Z. MSRP %DI—ot TIPS Pdm
Product/Menufi ....
nscrt belmv this hnc only
All A—il product,end
maimenanm evailabfe from our
Adonis Allprod-...d maintenance each 1.00% 10.00%
AIIAIsn Lapcpmduct,and
maintenance.vednhle from our
AIM Lope All produ,sand rm Intor , mmpesry each 15.0P%
All Apcon prod,,,end
maintenance available ham our
A ca All roductcand maintenance curnp.oy each 1,00%•10.00I6
All Aruba predu,s and
aint...—eve 1,1,1,from our
Aruba All pmdudsend mama,—no. romp- enrh 2.0014-38.00%
All Barr...de produds and
maimenan available from our
B.—da All roduds a nd maintenance each 5.75%-17.5056
All BwendTro,produds end
maintenance eveileble from our
BryondT-st All produds end—imenance ..perry each 1.00%-10.00%
All Blue Cat product,end
meintenen -01.1ble from our
Blue C., All roduds end rmimenence comp., each 1.00% 10.00%
All Brine.product,end
on,irn—roeavailable fromour
Brings All produets-of me lme—ce compom each 1A0%-10.0016
All Brocade product,end
maintenanx available tram our
15—de All products and nxna—too oemp.my each 1.00%-10.00%
All Orb-Bieck products end
aimenanm available from our
Carbon Black All products and rnalmenonm esmP- each 1.00%-M00%
All Oletk Pmm produds and
main,—rco..d.ble from our
Check Paint Allprod—a nd maintenance each 3.00%-d0.0Us6
All Osco prod,„end
moi.—roe evaileblo from our
❑sco All roduds a nd meimenmrc comp.my ouch LOOK l0.Om6
All GtyF,ant Innovations products
and meimedenm ev-11.ble from
CltyFrnnt lnnavetlant All products and 0%Imenenm eeeh lam-i00A
AIIrUowdedke Product,end
aintenenm evetlebla from our
CrowdStnkc All produds end mentenonce mmp.my eeeh 1.0056-15.00%
All Cyb.,Ark pmdud,end
melmenen eveileble from ou
�C,berArk Allprodu,sendmeimenenm mmp-rry m each 1.00%-10.00%
All Diptel Doi—pmduds and
meimenanm eveitabte from our
Di.,Ddrnsa All pr.doo,end melnten.nce temp. e,h 5.00%
Cooperative Purchase Page 15 of 22
All Digital Guardian products and
eintenence available from our
Digital Guardian All products and maintenance Company each 20.00%
All Exemplify products and
maintenance available from our
Exemplify All products and maintenance company each 1.00%-10,00%
All Exlnda products and
maintenance available from our
Exinda All products and maintenance company each 1.00%-30.0056
All ExtraHop products and
maintenance."liable from our
Extraflop All products and maintenance company each 1.00.10.00%
All F5 products and maintenance
FS All product,and maintenance available from our company each 5.00%-22.00%
All Fir.Eye products and
e a available from our
Flra ainten
All products and maintenance each 1.00%-MOM
All Fidelis products and
maintenance available from our
Fldalls All products and me lntenance Company each 3.00% 15.25%
All Fireman products and
maintenance available from our
Flreran All products and maintenance company each 5.00% 30.0036
All Fluke products end
maintenance available from our
Fluke All products and maintenance company each 1.00% 10.00%
All Forascout products and
maintenance available from our
Forescout All products and maintenance Company each 2%-27.50%
All Fartinet products and
maintenance available from our
Fortlnet All products and maintenance company each 5.00%-27.50f6
All Gemalto/SafeNet products
end meintenence...liable from
Gemelto I SafaNet All products and maintenancecompany each 6.00%�20.0036
All Gigaman products and
maintenance."liable from our
Gigamon All products and maintenance company each 1,00%.10.00%
All HPE products and
maintenance available from our
HPE All products and maintenance company each 1.00%-10.00%
All IBM products and
maintenance available from our
IBM All products and maintenance company each 1.00%-10.00%
All Imperva products and
maintenance
available from our
Imperva All products and maintenance company each 2.00%m10.0036
All Infablox products and
maintenance available from our
Infoblox All products and maintenance company each 3%-26.00%
All Ixia products and maintenance
Ixia All products and maintenance available from our company each 5.00%-10.00%
All Juniper Networks products
and maintenance available from
Juniper Networks All products and maintenance company each 6.50%.38.0U%
All rKaspersky products and
eintenence available from our
K.spenky All products and maintenance company each 23.00%
All Keeper proct dus and
eintenence avellable from our
Keeper All products and maintenance company each 1.00%-10.00%
All KnawBe4 products and
maintenance avallable from our
KnawBe4 All products and maintenance company each 1.00%.10.00%
All LOCRhythm products and
maintenance avellable from our
L.gRhyth. All preduct,and maintenance c. each 1.00%-10.00f6
All MWfee products and
maintenance avallable from our
M.Afae All product,and maintenance company each 13.50%-68.5016
All Mobilelron products and
maintenance available from our
Mobilelron All praduct,and maintenance company each 3.00%-20.00%
All Palo Alt.Networks products
and maintenance available from
Palo Alto Networks All products and maintenance r company each 7.500%�25.00%.
AIIPGP products and
aintene a available from our
PGP All product.and maintenance Company each 1.00% 10.01)
Cooperative Purchase Page 16 of 22
All Proofpolm products and
maintenance available from our
Proofpolm All products and maintenance company each 5.00%-10.00%
All Pulse Secure products and
maintenance available from our
Pulse Secure All products and maintenance company each 1.00%-30,00%
All Radwere products and
maintenance evollable,from our
Radwere All products and maintenance company each 1.00%.10.00%
All Rapid7 products and
maintenance available from our
Rapid7 All products and maintenance company each 2.00%-10.00%
All Riverbed products and
maintenance available from our
Riverbed All products and maintenance company each 6.75%-35.58%
All RSA products and
maintenance...liable from our
RSA All products and maintenance any each 1.90%-10.08%
All 5rwle4rc products and
maintenance evallable from our
SreleAre All products and maintenanre Campany each 1.00%-10.00%
All SecureAuth products and
maintene a available from our
SecureAuth All products and maintenance ompanync each 5.00%-12.0016
All Secure Works products and
maintenance available from our
Securev.d. All products and maintenanre each 1.00%•10.00%
All Silver Peek products end
maintenance available from our
Silver Peak All products and maintenance Company each 11.00%
All SkyBoa products and
maintenance available from our
SkyBox All product...d maintenance company each 1.00%-10.00%
All So1eNJinds products and
eintenance available from our
SolerWmds All products and maintenance company each 1.00%-7.00%
All Saphos products end
maintenance available from our
So hos All products and maintenance compaeach 6.50% 30.00%
All Symentec products end
Maintenance available from our
enter, All products and maintenance ompany each 5.00% 18.00%
All Trend Micro products end
maintenance available from our
Trend Micro All products and maintenance company each 15.00% 40.50%
All Trend Micro/Tipping Point
products and maintenance
Trend Micro/Ti n Point All productsandmaintenanre voile ble from our roman each 18.00%-24.50%
All Tripwire products and
maintene a available from our
TH Ire All products and maintenance Companyeach 3.00%-15.75%
All Trustwave products and
maintenance available from our
Trustw.ve All products andmaintenance Company each 1.00%-10.001A
All Tufin products and
maintenance available from our
Tulin All products and maintenance Company each 7.50%-19.501A
All Veracode products and
maintenance available from our
Varacode All products and maintenance each 8.50%
ZI�All VMware products and
einten.ce:available from our
VMwara All products and maintenance ompan each 1.00% 10.00%
All Xirrus products and
maintenance available from our
Nlmus All products and maintenance company each 15.00% 35.00f6
All2imperium products and
maintenance available from our
Zlmperlum All products and maintenance company each 1.00%-10.00%
All 2sceler products end
aintennca eavailable fram..r
Zscaler All products a nd maintenamaintenanceompany each 10.00%-27.O.
zi Insert more records as needed.
ENTER BELOW THE MINIMUM%
DISCOUNT OFF OF ALL GOODS IN
YOUR"CATALOG"AS DEFINED IN
THE RFP. 'REQUIRED FIELD
pSactl,onHcing Option-Discount off 100%
Cooperative Purchase Page 17 of 22
Please provide the minimum percentdismunt
off you well offer to our membersfor the
catalogue,hat;shelf,web or other published
pricing that Is not listed above In Sector,"A"or
not currently available and may be added
during the life of the award.For example:1096
discount offered on any other products sold by
Xy2 Compay.Fixed
xed minimum discount'
offered to TIPS or TIPS member for items
offered by vendor,but not itemized in this
Proposal.Addidonel deeper discounts may be
negotiated by TIPS or TIPS member with
awarded vendor at time of purchase Lxomple:lfyou are a Tachno(ogy Company
depending on item and volume of purchase, and you sell tablets but do not list any
If no percemage is inserted to the cell to the tablem or pricing on your proposal and do
right.TIPS assumes and records a zero not fist a discount offfor the catalog but
percent,ge di scour off catal ag pricing.if you wont M add tablets later intayour contract
disagree or wish to enter a percentage greater term,you WILL NOT be a.to add tablets.to
then zare,please note In the cell to the right yourcontract.
All products end meintenence
All other available catalog items All rodutsand maiat nonce avelleble from our company 1.W% S.Oa%
In order Lu udJ pruJucis Lu yuw prupusul u(Ler
you have been no
a contract you MUST
add a discount offf r the catalogue section
nhnve.Tn cee n more rh—gh def'nitbn f
"Catalog"refer to the RFP document.
Secti..I.
nC.Pricing Option.Cost plus
markup method
CAUTION:Sala ting the Markup method of
pno,g may limit the avei lability of the
contract because somejunsdictlons prohibit
cast plus pricing contracts.
NOTE:If you do not have list prices or a Percentage markup(end cost to merr6,rl
catalog as defined In the RFP document you may be decreased due to volume or other
may propose pricing as a markup from your factors but may not be increased.
cast from your provider.Vendor must Percentage markup may be any percentage
document the cast to the member to prove vendor deem appropriate but it will be M,ximum Markup Percentage in
cempliant considered as pat of the evaluation. cell to right:
PERCENTAGE MAXIMUM Mjit—.,goaequipmem(not servthis RFP,but carried for saleMarkup isfrom actual hard
paid for the good.
Vendor may add additional
information as required or desired.
Cooperative Purchase Page 18 of 22
RFP 20D105 TetNMOgy Sdmleay Neaucu antl
Servlres
Proppsingvendpr Insert cam pony name here
IF YOUR COMPANY OFFfRERSANYSERR ICES WITHTHE GOODS OFffRFO OFI OPoLING SHEET 1,PIFASE COMPLETE
ALLSFCl10N5 BELOW-falLre ro tlp so pay aml cbe award sr.pe by TIPS end IImX servXesyou[an sell ro
members
Section A-WlFlrg Oprfpn-LUsetl servkes
SERVICES TEMPLATE PRICING
U Vw vdsh m inclum Airing in a nore aUv i-
V...bvinas mMd,plea
ou did and mlodasd itar gbos�eaeoad Nkbm You pare aylimble,mak as NA andupl—1 to We sy3em
m Uu sprntlsbert
bul®Naea yauheK mne,.arl name Use
iMiaa is Me wakeM in hn
above pvraNKEwnYear me
rzDl¢
$eM[eozTnvd Hwrm n afsaeN Is[acead s tlua?IrsMaa cell st hebre.
Delivered servias ovy $225,ED
CN[k POIMIUFvueCom Delivered 5ervlcez —ly 200M ED
Dellreredservlas ovy $225,ED
DiOWDefensem F-ICOm Del—dservicez ovN $225,DD
DdNaed-1— .ayED
mye<Deld$ervi-a ol.y S4G OR,
Pelivertd Scrvices Hovy $225.
Oelinred Servlres —1, $-DE,
Infoblox-Fuuwre Com Delyered 5ervlcez 22' $22500
Delleead Services ovy $-%
DellveredServkez ovy 225,w
MWea- nurrvec om 1,1 I HoIry $225.OD
FUTURE ED.—EFT.SEFDREEG —10— H ovy200M $225W
IUTU PaloAk.-Fab.rz mm Dellverzd services MY 22;11
Dellvere dServlas ovy $225,DE
Pulse Sewre Wrt Cam Del—Services Hovy $225 W
yeAed-F—Can Del—d H.Iry $221.
FUTURE EOM DEUVERED SEW US S--l-WNre hm E,I—d SeMces 225,ED 1%
Sol---Future Wm Rlrvered servias —Y 21 R. $2250D
Delivered Rrvlus ovN $225,DD
mnd Mkro vFfufure Cnm OZUverea servias ovy $225,oD
entlM—/TlppinRppirk-Fvt—Debvemdservlcez ovy p.E,
i--Future mm Delivered servias awry $121 FF
ovly 2GOM $225Da
ovy $225.DD
Te[hnkd En IneeAn mServl[esa� —Y $221.
AD Man. m 325.ED
AD MR,S en ovy J— $—l
5,ED
!UjCmlenc Htenn a Secud ovN 5.DD
HE"MData—prey t1w Deal /bnplemematlon —Y —
FUTURE COM IT SERIRM DMO EQRPM mlmplaTens.UOn urN 1 FU G%
'UIDW III IF SE-M Email Sew do ovy 5.DD
Des Atop Stturlly Solptlons ovy Uo
DNS sews .vN
FUTURE III!I SEUM® End 02'En[ryptlon De n/Implemematlon ovH DOD
Flre"IA— 5,ED
rewNULrtM m lememalun pvN
fIRWNIIA lm lementaclon
F—Slj—Man em
HaNwareJSoftwamD erotdes ovN 225.W 11
{OYrtuallzation5ducim/D .mdemalwtion H.y $—.
FUTURE COM IT SERNGES105/Ip5lmplemmtmlon $225DD
ID IpSMana emwt Y 225,OD
DS/IPSTumn Hovy 2a00M $225,Da
Ip AadfesS Marva melt Oezi n Im lementarmn S—ED
Mobile DeVla Man'a ..y -DD
Netw -h—,E n 225,DD
Network Cablin Solullan DeN n/Implementatlon ovH HEED
Network% ANa-nsntl lm lenentaaon ovy $12—
men4� <2zs.n0
Network pertormanw Health CheM $321 DO
Netwok Seurh A.— 522S.DD
FUTURE COM IT SEWCESNewark$e[urlly 111111,11 MOM $-ED
penetwiion Tes[i ovy 225,DO
proe[t Marva emem —ly $221.
R ulam Com lianw Awnsmencs 225 GO
R Mabry Oampll:n[e RemeEMR.R .vH $225,DD
5aua Arth Sam ly 225�06
Se[udc Awsrzne—inlF ovy 22SDD
IRTURECOMFTSEDDICES5vver Vlrtuki>Mion Solution De Im IenenlMlon 235DD
StaffA —ly 225,OD
FUTURE FOGI.HNECESStandartl%odutlTMnl &E9u[atlon 225,00
S.krti m lememadm <225.In Sys
70 Fm $221.
User Sew' 225,DD
HoIry MO. $221 ED
vap Desl n Im Iementation ovy $225.OD
vap G—E,Assessmem Hovy 2.0. $-ED
FUTM—FTSIMMvap 5«u1k Solution/ce- m IementSO,, $zzs,Do
VUI—Wh Assessmems Hovy 5225,00
FUTURE COM IT SEWERSMrtual S.-R 2250D
web Lvnen[Hkerin SduuwJD[s Vlm ementativl 225,UR
Wireless Newark Desl nnmdemmlallon ovy $221.
Wireless SIe Su 125.00
FUTURE COM MANAGED SEW US PI n bas.dmzm e
Marva etl. ana Email Services n bautl on sco e
Se[ua AwarenessTwinln-Man-US—,SS a baudonzm e
FUTURE"I MANAGED SEW US Marva g,d Frewall SEN— n baud on xooe
FUTURE III MINAGED SEW USMarva etl Secur DeNce SeMces ngbaatl on scope
All otM1er[a[alo m edsrvl[es raitledb w n baced on scope
Per Dlem llodging,local v3.2
ansportatlery meah, rzm-cutvnersare filled awalexpe.ses,red M excaeed$$50/Day
duel ae billetl a[wN ex enses n.twexaeas.00 dm Gay $a0p ARual
Cooperative Purchase Page 19 of 22
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Cooperative Purchase Page 20 of 22
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Cooperative Purchase Page 21 of 22
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Cooperative Purchase Page 22 of 22
10/6/2020 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTWORTII
DATE: 9/15/2020 REFERENCE**M&C 20- LOG 13P MULTI CO-OP TECHNOLOGY
NO.: 0650 NAME: INFRASTRUCTURE ITS ADK
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL)Authorize Non-Exclusive Purchase Agreements for Information Technology
Infrastructure, with Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, and Future Com, LTD., Using Cooperative Contracts for the Information Technology
Solutions Department for the Combined Amount Up to $2,500,000.00
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements for information
technology infrastructure with Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, and Future Com, LTD., using multiple State of Texas Department of Information Resources
Contracts, General Services Administration and The Interlocal Purchasing System cooperative
contracts for the Information Technology Solutions Department for the initial combined amount up to
$2,500,000.00.
DISCUSSION:
The Information Technology Solutions Department (ITS)will use these agreements to purchase
equipment and services from Netsync Network Solutions, Inc., Presidio Networked Solutions Group,
LLC, and Future Com, LTD to support the City's information technology infrastructure. This
infrastructure includes equipment and software supporting the City's servers, data storage, virtual
desktop environment, and network and telephone systems. These agreements will be used to support
the refreshes for the equipment that has reached the end of life cycle as well as new projects for City
departments using the following cooperative contracts:
Vendors Cooperative Term
Presidio, Netsync and Future DIR-TSO-4288 2/21/2025
Com
Presidio, Netsync and DIR-TSO-4160 10/2/2024
Future Com
Netsync and Future Com TIPS 200105 05/31/2023
Presidio, Netsync and Future DIR-CPO-4444 1/23/2025
Com
Presidio, Netsync DIR-TSO-3763 1/10/2024
Presidio, Netsync DIR-TSO-4299 12/17/2023
Presidio DIR-TSO-3847 5/25/2021
Presidio DIR-TSO-4254 10/15/2022
Netsync DIR-TSO-4169 11/21/2022
Netsync DIR-CPO-4430 7/10/2024
Netsync, Presidio TIPS 18050101 7/31/2021
Netsync TIPS 18050102 7/31/2021
Presidio DIR-TSO-4167 7/03/2023
apps.cfwnet.org/council_packet/mc_review.asp?I D=28219&councildate=9/15/202O 1/3
10/6/2020 M&C Review
Future Com DIR-TSO-3926 6/28/2022
GSA GS-35F-
Future Com 0119Y 12/19/2021
In the previous years, the Information Technology Solutions Department spent approximately$1.7
million in authorized expenditures out of the operating and capital fund. Approval would allow a total of
$2,500,000.00 million for projects such as safety and security, new building projects, building
upgrades, building renovations and building expansion projects. Approval of this M&C will eliminate
prior spending authority authorized under Mayor and Council Communication P-12248, 19-0123 and
19-0270.
PRICE ANALYSIS -The Texas Department of Information Resources Contract (DIR), General
Services Administration (GSA), and The Interlocal Purchasing System (TIPS) Contract offers
discounted pricing. Staff has reviewed the pricing and determined it to be fair and reasonable.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under
a cooperative purchasing agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of items. DIR, GSA and TIPS Contracts are competitively bid to
increase and simplify the purchasing power of government entities.
SUCCESSOR CONTRACTS - In the event that the cooperative agreement is not renewed, staff
would cease making purchases at the end of the last purchase agreement coinciding with the valid
cooperative agreement. If the City Council were to not appropriate funds for a future year, staff
would cease making purchases when the last appropriation expires, regardless of whether the then-
current purchase agreement has expired. If the cooperative contract is extended, this M&C
authorizes the City to purchase similar software and services under the extended contracts. If the
cooperative contract is not extended, but a new cooperative contract is executed with vendor with
substantially similar terms as the previous cooperative contract, this M&C authorizes the City to
purchase the services under the new cooperative contract.
M/WBE OFFICE—A MBW/SBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by
the City Manager for an amount up to $100,000.00 and does not require specific City Council
approval as long as sufficient funds have been appropriated.
AGREEMENT TERM - Upon City Council's approval, this agreement shall become effective and in
accordance with the terms of the DIR, GSA and TIPS contract.
RENEWAL OPTIONS: The agreement may be renewed for additional terms according to the
cooperative agreement at the City's options to renew. This action does not require specific City
Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations funds will be
available upon adoption of the Fiscal Year 2021 Budget by the City Council, and the funds will be
available in the Fiscal Year 2021 operating budget, as appropriated, in the General Fund to support
the approval of the above recommendation and award of the contract. Prior to an expenditure being
incurred, the Information Technology Solutions Department has the responsibility to validate the
availability of funds
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
` ID ID Year (Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
apps.cfwnet.org/council_packet/mc_review.asp?ID=28219&councildate=9/15/202O 2/3
10/6/2020 M&C Review
Submitted for City Manager's Office by_ Jay Chapa (5804)
Valerie Washington (6192)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8525)
Ashley Kadva (2047)
ATTACHMENTS
apps.cfwnet.org/council_packet/mc_review.asp?ID=28219&councildate=9/15/2020 3/3