HomeMy WebLinkAboutContract 54722 CITY SECRETARY
CONTRACT NO. 5-4 722
FORT WORTHO
(V �g20
,q;' Vss,% MASTER SERVICES AGREEMENT
This MASTER SERVICES AGREEMENT("Agreement")is made and entered into by and
between the CITY OF FORT WORTH("City"),a Texas home rule municipal corporation,acting by
and through Jesus Chapa,its duly authorized Assistant City Manager,and P.I.E.Management,L.L.C.,
"Vendor"), acting by and through,William Phillips,its duly authorized representative, each individually
referred to as a"party"and collectively referred to as the"parties."
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1. This Master Services Agreement;
2. Exhibit A—Scope of Services;
3. Exhibit B—Price Schedule;
4. Exhibit C—Sample Addendum/Statement of Work;and
5. Exhibit D—Verification of Signature Authority Form.
Exhibits A-D,which are attached hereto and incorporated herein,are made a part of this Agreement for
all purposes (`Exhibits"). In the event of any conflict between the terms and conditions of the Exhibits
and the terms and conditions set forth in the body of this Agreement,the terms and conditions of this
Agreement shall control.
1. Scope of Services.Vendor enters into this non-exclusive agreement to provide City with temporary
staffing services,including professionals,clerical workers and manual,labor("Temporary Workers"),
on an as needed basis("Services"). Exhibit"A,"- Scope of Services more specifically describes the
Services to be provided hereunder.
2. Term. This Agreement shall begin on the date signed by the Assistant City Manager below
"Effective Date")and shall expire on September 1,2023 ("Expiration Date"),unless terminated
earlier in accordance with this Agreement("Initial Term"). City shall have the option,in its sole
discretion,to renew this Agreement for one(1)additional two year renewal term.
3. Compensation.
3.1. General Provisions. City shall pay Vendor an amount not to exceed$2,800,000.00 in accordance
with the provisions of this Agreement and Exhibit`B,"Payment Schedule,which is attached
hereto and incorporated herein for all purposes.The Parties acknowledge that this is a non-
exclusive agreement to provide City with Temporary Workers and there is no guarantee of any
specific amount of work.Further,Vendor recognizes that the not to exceed amount mentioned
above is the total amount of funds available,collectively,for any vendor that enters into an
agreement with the City under RFP 20-0123 and that once the collective not to exceed amount of
Master Services Agreement 0MCPAL RECORD
City of Fort Worth/P.I.E. Management
CITY SECRETARY
FT. WORTH, TX
$2,800,000 has been exhausted,funds have therefore been exhausted under this Agreement as
well.
3.2. Addendum-Statement of Work. When Services are needed,the City will provide Vendor an
applicable Statement of Work,a sample of which can be found as Exhibit"C"to this Agreement.
Each Statement of Work will list the Services requested by City and the projected timeframe the
Services will be necessary,as well as the projected amounts for the services related to each
requested position based on Exhibit"B"of this Agreement. Each Statement of Work must be
signed by both parties. No additional services will be provided by the Vendor unless the City
requests and approves in writing the additional costs for such services.
3.3. Invoice. Vendor agrees to submit monthly invoices by the 1 Oth day of the month for Services
provided in the previous month. Each invoice shall also reference the applicable Statement of
Work by addendum number.Vendor shall submit invoices to the individual identified as the
requesting City deparhnent's point of contact in the applicable Statement of Work and also
submit a copy to the Talent Acquisition Manager in the Human Resources Department,200
Texas Street,Fort Worth,Texas 76102. City agrees to pay all invoices of Vendor within thirty
30)days of receipt of such invoice and in accordance with the Texas Prompt Payment Act.
4. Termination.
4.1. Written Notice. City or Vendor may terminate this Agreement at anytime and for any reason by
providing the other party with 30 days'written notice of termination.
4.2. Non-appropriation of Funds. In the event no funds or insufficient funds are appropriated by City
in any fiscal period for any payments due hereunder, City will notify Vendor of such occurrence
and this Agreement shall terminate on the last day of the fiscal period for which appropriations
were received without penalty or expense to City of any kind whatsoever, except as to the
portions of the payments herein agreed upon for which funds have been appropriated.
4.3. Duties and Obligations of the Parties. In the event that this Agreement is terminated prior to the
Expiration Date, City shall pay Vendor for services actually rendered up to the effective date of
termination and Vendor shall continue to provide City with services requested by City and in
accordance with this Agreement up to the effective date of termination.Upon termination of this
Agreement for any reason,Vendor shall provide City with copies of all completed or partially
completed documents prepared under this Agreement. In the event Vendor has received access to
City Information or data as a requirement to perform services hereunder,Vendor shall return all
City provided data to City in a machine readable format or other format deemed acceptable to
City.
5. Disclosure of Conflicts and Confidential Information.
5.1. Disclosure of Conflicts.Vendor hereby warrants to City that Vendor has made full disclosure in
writing of any existing or potential conflicts of interest related to Vendor's services under this
Agreement.In the event that any conflicts of interest arise after the Effective Date of this
Agreement,Vendor hereby agrees immediately to make full disclosure to City in writing.
Master Services Agreement
City of Fort Worth/P.I.E. Management
5.2. Confidential Information. Vendor, for itself and its officers,agents and employees,agrees that it
shall treat all information provided to it by City("City Information")as confidential and shall
not disclose any such information to a third party without the prior written approval of City.
5.3. Public Information Act. City is a government entity under the laws of the State of Texas and all
documents held or maintained by City are subject to disclosure under the Texas Public
Information Act. In the event there is a request for information marked Confidential or
Proprietary, City shall promptly notify Vendor. It will be the responsibility of Vendor to submit
reasons objecting to disclosure. A determination on whether such reasons are sufficient will not
be decided by City,but by the Office of the Attorney General of the State of Texas or by a court
of competent jurisdiction.
5.4. Unauthorized Access. Vendor shall store and maintain City Information in a secure manner and
shall not allow unauthorized users to access,modify,delete or otherwise corrupt City
Information in any way. Vendor shall notify City immediately if the security or integrity of any
City Infonnation has been compromised or is believed to have been compromised,in which
event,Vendor shall,in good faith,use all commercially reasonable efforts to cooperate with City
in identifying what information has been accessed by unauthorized means and shall fully
cooperate with City to protect such City Information from further unauthorized disclosure.
6. Right to Audit. Vendor agrees that City shall,until the expiration of three(3)years after final
payment under this contract,or the final conclusion of any audit commenced during the said three
years,have access to and the right to examine at reasonable times any directly pertinent books,
documents,papers and records,including,but not limited to,all electronic records,of Vendor
involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City
shall have access during normal working hours to all necessary Vendor facilities and shall be
provided adequate and appropriate work space in order to conduct audits in compliance with the
provisions of this section. City shall give Vendor reasonable advance notice of intended audits.
7. Independent Contractor. It is expressly understood and agreed that Vendor shall operate as an
independent contractor as to all rights and privileges and work performed under this Agreement, and
not as agent,representative or employee of City. Subject to and in accordance with the conditions and
provisions of this Agreement,Vendor shall have the exclusive right to control the details of its
operations and activities and shall be solely responsible for the acts and omissions of its officers,
agents, servants,employees,contractors and subcontractors.Vendor acknowledges that the doctrine
of respondeat superior shall not apply as between City, its officers, agents, servants and employees,
and Vendor,its officers, agents,employees,servants, contractors and subcontractors. Vendor
further agrees that nothing herein shall be construed as the creation of a partnership or joint
enterprise between City and Vendor. Vendor further understands that City shall in no way be
considered a Co-employer or a Joint employer of Vendor or any individual Vendor places with
the City, including Vendor's officers, agents, servants, employees or subcontractors. Vendor
also recognizes that it shall be responsible for the management of its officers, agents, servants,
employees and subcontractors for any violations of the Vendor's own policies and procedures,which
Vendor represents meet the requirements under the request for proposal for these services.
Additionally,the Vendor acknowledges it is the employer of record for any individual it places with
Master Services Agreement
City of Fort Worth/P.I.E. Management
City for a temporary staffing position.
8. Employment Benefits. No individual placed with City under this agreement, including any of
Vendor's officers, agents, servants, employees or subcontractors, shall be entitled to any
employment benefits from City. Vendor acknowledges and agrees that it shall be responsible for
providing any individual it places with City, including its employees and subcontractors,with
all legally-required employment benefits, including health care benefits. Vendor further
acknowledges and agrees that the negotiated compensation to Vendor by City under this
Agreement includes a reasonable amount which has been included to compensate Vendor for
Vendor's health care costs. Additionally,Vendor shall be liable for any and all withholding,
payment and reporting of taxes on behalf of itself, and any individual it places with City,
including of its officers, agents, servants, employees or subcontractors, including filing IRS 941
and W-2 forms for any individual placed with City.
9. Liability and Indemnification.
9.1. LIABILITY-VENDOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL
PROPERTY LOSS,PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER
REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR
OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF VENDOR, ITS
OFFICERS, AGENTS, SERVANTS OR EMPLOYEES._
9.2. GENERAL INDEMNIFICATION-VENDOR HEREBY COVENANTS AND AGREES TO
INDEMNIFY,HOLD HARMLESS AND DEFEND CITY,ITS OFFICERS,AGENTS,
SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR
LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED,FOR
EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS
TO VENDOR'S BUSINESS AND ANY RESULTING LOST PROFITS)AND/OR
PERSONAL INJURY, INCLUDING DEATH,TO ANY AND ALL PERSONS,ARISING
OUT OF OR IN CONNECTION WITH THIS AGREEMENT,TO THE EXTENT CAUSED
BY THE INTENTIONAL AND NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE
OF VENDOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. FURTHER, IN
THE EVENT CITY IS HELD LIABLE AS A JOINT-EMPLOYER OR DETERMINED TO
BE A JOINT-EMPLOYER BY A COURT OF LAW,ADMINISTRATIVE BODY OR
SIMILAR AUTHORITY,VENDOR COVENANTS AND AGREES TO INDEMNIFY CITY
FOR ANY JUDGMENTS,AWARDS, EXPENSES AND COSTS (INCLUDING BUT NOT
LIMITED TO ATTORNEYS FEES) ORDERED AGAINST THE CITY.
9.3. WAIVER OF CLAIMS AS JOINT-EMPLOYER—Vendor hereby disclaims and waives any
and all claims or causes of action against the City with regard to liability or responsibility for
Vendor's obligations as employer with respect to Vendor's employees, including but not
limited to obligations such as payment of workers compensation claims or benefits;
compliance with the Federal Fair Labor Standards Act; payment or furnishing of health,
retirement or other benefits; and responsibility for payment of unemployment insurance or
contributions.
Master Services Agreement
City of Fort Worth/P.I.E. Management
9.4. INTELLECTUAL PROPERTY INDEMNIFICATION—Vendor agrees to defend, settle,
or pay, at its own cost and expense, any claim or action against City for infringement of
any patent, copyright, trade mark, trade secret, or similar property right arising from
City's use of the software and/or documentation in accordance with this Agreement, it
being understood that this agreement to defend, settle or pay shall not apply if City
modifies or misuses the software and/or documentation. So long as Vendor bears the cost
and expense of payment for claims or actions against City pursuant to this section, Vendor
shall have the right to conduct the defense of any such claim or action and all negotiations
for its settlement or compromise and to settle or compromise any such claim; however,
City shall have the right to fully participate in any and all such settlement, negotiations, or
lawsuit as necessary to protect City's interest, and City agrees to cooperate with Vendor in
doing so. In the event City, for whatever reason, assumes the responsibility for payment of
costs and expenses for any claim or action brought against City for infringement arising
under this Agreement, City shall have the sole right to conduct the defense of any such
claim or action and all negotiations for its settlement or compromise and to settle or
compromise any such claim; however,Vendor shall fully participate and cooperate with
City in defense of such claim or action. City agrees to give Vendor timely written notice of
any such claim or action,with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing, City's assumption of payment of costs or expenses shall not
eliminate Vendor's duty to indermrify City under this Agreement. If the software and/or
documentation or any part thereof is held to infringe and the use thereof is enjoined or
restrained or, if as a result of a settlement or compromise, such use is materially adversely
restricted,Vendor shall, at its own expense and as City's sole remedy, either: (a)procure
for City the right to continue to use the software and/or documentation; or(b) modify the
software and/or documentation to make it non-infringing,provided that such modification
does not materially adversely affect City's authorized use of the software and/or
documentation; or(c)replace the software and/or documentation with equally suitable,
compatible, and functionally equivalent non-infringing software and/or documentation at
no additional charge to City; or(d) if none of the foregoing alternatives is reasonably
available to Vendor terminate this Agreement, and refund all amounts paid to Vendor by
City, subsequent to which termination City may seek any and all remedies available to City
under law.
10. Assignment and Subcontracting.
10.1. Assignment. Vendor shall not assign or subcontract any of its duties,obligations or rights
under this Agreement without the prior written consent of City. If City grants consent to an
assignment, the assignee shall execute a written agreement with City and Vendor under which
the assignee agrees to be bound by the duties and obligations of Vendor under this Agreement.
Vendor and Assignee shall be jointly liable for all obligations of Vendor under this Agreement
prior to the effective date of the assignment.
10.2. Subcontract. If City grants consent to a subcontract, sub Vendor shall execute a written
agreement with Vendor referencing this Agreement under which sub Vendor shall agree to be
bound by the duties and obligations of Vendor under this Agreement as such duties and
obligations may apply. Vendor shall provide City with a fully executed copy of any such
subcontract.
Master Services Agreement
City of Fort Worth/P.I.E. Management
11. Insurance. Vendor shall provide City with certificate(s)of insurance documenting policies of the
following types and minimum coverage limits that are to be in effect prior to commencement of any
work pursuant to this Agreement:
11.1. Coverage and Limits
(a) Commercial General Liability:
$1,000,000-Each Occurrence
$2,000,000—Aggregate
(b) Automobile Liability:
$1,000,000-Each occurrence on a combined single limit basis
Coverage shall be on any vehicle used by Vendor,its employees,agents,
representatives in the course of providing services under this Agreement. "Any
vehicle"shall be any vehicle owned,hired and non-owned.
(c) Worker's Compensation:
Statutory limits according to the Texas Workers' Compensation Act or any other state
workers' compensation laws where the work is being performed
Employers' liability
$100,000-Bodily Injury by accident; each accident/occurrence
$100,000-Bodily Injury by disease; each employee
$500,000-Bodily Injury by disease;policy limit
(d) Professional Liability(Errors &Omissions):
$1,000,000-Each Claim Limit
$1,000,000-Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability(CGL)policy, or a separate policy specific to
Professional E&O.Either is acceptable if coverage meets all other requirements.
Coverage shall be claims-made,and maintained for the duration of the contractual
agreement and for two(2)years following completion of services provided.An
annual certificate of insurance shall be submitted to City to evidence coverage.
11.2. General Requirements
(a) The commercial general liability and automobile liability policies shall name City as an
additional insured thereon, as its interests may appear. The term City shall include its
employees, officers, officials, agents,and volunteers in respect to the contracted services.
Master Services Agreement
City of Fort Worth/P.I.E. Management
(b) The workers' compensation policy shall include a Waiver of Subrogation(Right of
Recovery) in favor of City.
(c) A minimum of Thirty(30)days'notice of cancellation or reduction in limits of coverage
shall be provided to City. Ten(10)days' notice shall be acceptable in the event of non-
payment of premium.Notice shall be sent to the Risk Manager,City of Fort Worth,200
Texas Street,Fort Worth,Texas 76102,with copies to the Fort Worth City Attorney at the
same address.
(d) The insurers for all policies must be licensed and/or approved to do business in the State of
Texas. All insurers must have a minimum rating of A-VII in the current A.M. Best Key
Rating Guide,or have reasonably equivalent financial strength and solvency to the
satisfaction of Risk Management. If the rating is below that required,written approval of
Risk Management is required.
(e) Any failure on the part of City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
(f) Certificates of Insurance evidencing that Vendor has obtained all required insurance shall be
delivered to the City prior to Vendor proceeding with any work pursuant to this Agreement.
12. Compliance with Laws, Ordinances, Rules and Regulations. Vendor agrees that in the
performance of its obligations hereunder,it shall comply with all applicable federal,state and local
laws,ordinances,rules and regulations and that any work it produces in connection with this
Agreement will also comply with all applicable federal,state and local laws, ordinances,rules and
regulations. In particular, and without limiting the generality of the foregoing statement,the Vendor
acknowledges and agrees that it is responsible for compliance with all applicable requirements of the
Federal Fair Labor Standards Act,including but not limited to restrictions regarding number of hours
worked per week and payment of lawfully owed over time and minimum wage. If City notifies
Vendor of any violation of such laws, ordinances,rules or regulations,Vendor shall immediately
desist from and correct the violation.
13. Non-Discrimination Covenant. Vendor, for itself, its personal representatives,assigns, subvendors
and successors in interest, as part of the consideration herein,agrees that in the performance of
Vendor's duties and obligations hereunder,it shall not discriminate in the treatment or employment of
any individual or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES
FROM AN ALLEGED VIOLATION OF THIS NON-DISCRIMINATION COVENANT BY
VENDOR,ITS PERSONAL REPRESENTATIVES,ASSIGNS, SUBVENDORS OR
SUCCESSORS IN INTEREST,VENDOR AGREES TO ASSUME SUCH LIABILITY AND
TO INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH
CLAIM.
14. Notices. Notices required pursuant to the provisions of this Agreement shall be conclusively
determined to have been delivered when(1)hand-delivered to the other party,its agents,employees,
servants or representatives, (2)delivered by facsimile with electronic confirmation of the transmission
Master Services Agreement
City of Fort Worth/P.I.E. Management
, or(3)received by the other party by United States Mail,certified,return receipt requested, addressed
as follows:
To CITY: To VENDOR:
City of Fort Worth P.I.E. Management,L.L.C.
Attn: Assistant City Manager for IT William Phillips,President/CEO
200 Texas Street 5601 Bridge St., Suite 336
Fort Worth,TX 76102-6314 Fort Worth,TX 76112
Facsimile: (817)392-8654 Facsimile:
With copy to Fort Worth City Attorney's Office at
same address
15. Solicitation of Employees. Vendor shall not,during the term of this Agreement and additionally for
a period of one year after its termination,solicit for employment or employ,whether as employee or
independent contractor, any person who is or has been employed by the City during the term of this
Agreement,without the prior written consent of the City.Notwithstanding the foregoing,this
provision shall not apply to an employee of City who responds to a general solicitation of
advertisement of employment by Vendor.
16. Governmental Powers. It is understood and agreed that by execution of this Agreement, City does
not waive or surrender any of its governmental powers or immunities.
17. No Waiver. The failure of City or Vendor to insist upon the performance of any term or provision of
this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or
Vendor's respective right to insist upon appropriate performance or to assert any such right on any
future occasion.
18. Governing Law/Venue. This Agreement shall be construed in accordance with the laws of the
State of Texas. If any action,whether real or asserted,at law or in equity,is brought pursuant to this
Agreement,venue for such action shall lie in state courts located in Tarrant County,Texas or the
United States District Court for the Northern District of Texas,Fort Worth Division.
19. Severability. If any provision of this Agreement is held to be invalid,illegal or unenforceable,the
validity, legality and enforceability of the remaining provisions shall not in any way be affected or
impaired.
20. Force Majeure. City and Vendor shall exercise their best efforts to meet their respective duties and
obligations as set forth in this Agreement,but shall not be held liable for any delay or omission in
performance due to force majeure or other causes beyond their reasonable control,including,but not
limited to,compliance with any law,ordinance or regulation, acts of God, acts of the public enemy,
fires, strikes, lockouts,natural disasters,wars,riots,pandemics,epidemics,material or labor
Master Services Agreement
City of Fort Worth/P.I.E. Management
restrictions by any governmental authority,transportation problems and/or any other similar causes.
21. Headings not Controlling. Headings and titles used in this Agreement are for reference purposes
only, shall not be deemed a part of this Agreement, and are not intended to define or limit the scope
of any provision of this Agreement.
22. Review of Counsel. The parties acknowledge that each party and its counsel have reviewed and
revised this Agreement and that the normal rules of construction to the effect that any ambiguities are
to be resolved against the drafting party shall not be employed in the interpretation of this Agreement
or Exhibits A-D.
23. Amendments/Modifications/Extensions. No amendment,modification, or extension of this
Agreement shall be binding upon a party hereto unless set forth in a written instrument,which is
executed by an authorized representative of each party.
24. Entirety of Agreement. This Agreement,including Exhibits A-D,contains the entire understanding
and agreement between City and Vendor,their assigns and successors in interest, as to the matters
contained herein. Any prior or contemporaneous oral or written agreement is hereby declared null and
void to the extent in conflict with any provision of this Agreement.
25. Counterparts. This Agreement may be executed in one or more counterparts and each counterpart
shall, for all purposes,be deemed an original,but all such counterparts shall together constitute one
and the same instrument.
26. Warranty of Services. Vendor warrants that its services will be of a high quality and conform to
generally prevailing industry standards. City must give written notice of any breach of this warranty
within thirty(30) days from the date that the services are completed. In such event, at Vendor's
option,Vendor shall either(a)use commercially reasonable efforts to re-perform the services in a
manner that conforms with the warranty,or(b)refund the fees paid by City to Vendor for the
nonconforming services.
27. Immigration Nationality Act. Vendor shall verify the identity and employment eligibility of its
employees who perform work under this Agreement,including completing the Employment
Eligibility Verification Form(1-9). Upon request by City,Vendor shall provide City with copies of
all I-9 forms and supporting eligibility documentation for each employee who performs work under
this Agreement. Vendor shall adhere to all Federal and State laws as well as establish appropriate
procedures and controls so that no services will be performed by any Vendor employee who is not
legally eligible to perform such services. VENDOR SHALL INDEMNIFY CITY AND HOLD
CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO
VIOLATIONS OF THIS PARAGRAPH BY VENDOR,VENDOR'S EMPLOYEES,
SUBVENDORS,AGENTS, OR LICENSEES. City,upon written notice to Vendor, shall have the
right to immediately terminate this Agreement for violations of this provision by Vendor.
28. Ownership of Work Product. City shall be the sole and exclusive owner of all reports,work papers,
procedures, guides, and documentation,created,published,displayed,and/or produced in conjunction
with the services provided under this Agreement(collectively, "Work Product"). Further, City shall
be the sole and exclusive owner of all copyright,patent,trademark,trade secret and other proprietary
rights in and to the Work Product. Ownership of the Work Product shall inure to the benefit of City
Master Services Agreement
City of Fort Worth/P.I.E. Management
from the date of conception, creation or fixation of the Work Product in a tangible medium of
expression(whichever occurs first). Each copyrightable aspect of the Work Product shall be
considered a "work-made-for-hire"within the meaning of the Copyright Act of 1976, as amended. If
and to the extent such Work Product,or any part thereof,is not considered a "work-made-for-hire"
within the meaning of the Copyright Act of 1976, as amended,Vendor hereby expressly assigns to
City all exclusive right,title and interest in and to the Work Product,and all copies thereof, and in and
to the copyright,patent,trademark,trade secret, and all other proprietary rights therein,that City may
have or obtain,without further consideration,free from any claim, lien for balance due, or rights of
retention thereto on the part of City.
29. Signature Authority. The person signing this Agreement hereby warrants that he/she has the legal
authority to execute this Agreement on behalf of his or her respective party and that such binding
authority has been granted by proper order,resolution,ordinance or other authorization of the entity.
This Agreement and any amendment(s)hereto may be executed accordingly. Each party is fully
entitled to rely on these warranties and representations in entering into this Agreement or any
amendment hereto. Any signature delivered by a party by facsimile or other electronic transmission
including email transmission of a portable document file(pdf)or similar image shall be deemed to be
an original signature hereto.
30. Change in Company Name or Ownership. Vendor shall notify City's Purchasing Manager,in
writing, of a company name, ownership,or address change for the purpose of maintaining updated
City records. The president of Vendor or authorized official must sign the letter. A letter indicating
changes in a company name or ownership must be accompanied with supporting legal documentation
such as an updated W-9,documents filed with the state indicating such change,copy of the board of
director's resolution approving the action, or an executed merger or acquisition agreement.Failure to
provide the specified documentation so may adversely impact future invoice payments.
31. No Boycott of Israel. If Vendor has fewer than 10 employees or this Agreement is for less than
$100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2270
of the Texas Government Code,the City is prohibited from entering into a contract with a company
for goods or services unless the contract contains a written verification from the company that it: (1)
does not boycott Israel; and(2)will not boycott Israel during the term of the contract. The terms
"boycott Israel"and"company"shall have the meanings ascribed to those terms in Section 808.001
of the Texas Government Code. By signing this contract, Vendor certifies that Vendor's
signature provides written verification to the City that Vendor: (1) does not boycott Israel; and
(2)will not boycott Israel during the term of the contract.
(Signature page to follow.)
Master Services Agreement
City of Fort Worth/P.I.E. Management
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
By: this contract,including ensuring all performance and
Name: Jay Chapa reporting requirements.
Title: Deputy City Manager
Date: 'l 20 �P —�
By:
APPROVAL RECOMMENDED: Name: Neena Kovuru
Title: Assistant Director of Human Resources
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Nathan Gregory
Title: Interim Human Resources Director
By:
ATTEST: Name: J s a Williams
Title: A istant City Attorney
n CONTRACT AUTHORIZATION:
By: '0 20-0481
Name:Jai Kayser R T/.,
Title: City Secretary v!�
' ,k
VENDOR:
P.I.E.Management,L.L.C. XAS
By: A�/L A 4
Name: William Phillips
Title: President/CEO
Date: 6c7113z` h' 20 2 o
OFFICIAL RECORD
Master Services Agreement CITY SECRETARYFT. WORTH,TX of Fort Worth/P.I.E.Management
EXHIBIT A
SCOPE OF SERVICES
1. Vendor must be able to provide one of,or a combination of the general categories of temporary staffing
positions which include,professional,clerical or manual labor temporary staffing services for City upon request.
2. If a Vendor's Hourly Pay Rate to its workers goes down during any term of an Agreement with City,the lower
rate is required to be reported to the City and an adjustment in the Vendor's Hourly Bill Rate downwards will be
reflected.
3. If Vendor's Hourly Pay Rate to its workers goes up during any term of an Agreement with City,the Hourly Pay
Rate represented in a Vendor's proposal will remain. To be clear,the City will not pay an increased Vendor
Hourly Bill Rate beyond what is represented in a Vendor's proposal.
4. Vendor must provide one of its employees to be specifically assigned as Project Manager to the City's account
to support delivery of temporary staffing services in accordance with all applicable requirements. Vendor shall
be required to provide City with a phone number,email,fax and emergency phone number of Project Manager.
5. Vendor will furnish workers who are at least 18 years of age,legally authorized to work in United States of
America,possess a valid U.S.federal or state government-issued identification and are appropriately dressed for
the assigned position.
6. Vendor must be able to provide all requested temporary workers in all of Vendor's awarded categories within
forty eight(48)hours of receipt of a City request for services.
7. Vendor will be required to maintain insurance and/or bonds in accordance with the solicitation to protect the
City from any loss caused by a temporary worker assigned by Vendor.
8. Vendor must have a written dress code or policy for assigned temporary workers that requires them to be clean
and appropriately dressed for their specific assignment.
9. The City reserves the right to decline the services of any temporary worker provided by a Vendor,for any
reason with or without notice.
10. If the City deems an assigned temporary worker to be a safety risk,the City may contact the Vendor and request
the individual be removed that same day.
11. If one of Vendor's temporary workers leave the job site before the requested service time period has expired,no
payment will be rendered to Vendor for the remaining time left based on the requested service time period.
Payments will be rendered only for actual hours of temporary services supplied by Vendor.
12. Should the City wish to hire one of Vendor's temporary workers who has been filling a temporary position,
neither the worker nor the City will be required to pay a placement or similar fee to Vendor.
13. Each selected Vendor must submit the following details to the applicable departmental liaison for the City
department requesting the temporary worker and the City's Human Resources Department before assignment of
each temporary staff and notify within a day of end of such assignments,by email to CFW_TempScreening@
fortworthtexas.gov:
13.1 Full name of the temporary staff;
13.2 Assigned to which City department;
Master Services Agreement
City of Fort Worth/P.I.E. Management
13.3 Assigned City department manager;
13.4 Start date of assigmnent;
13.5 Confirmation on background check cleared;Yes/No
13.6 Assigned temporary staff pay rate;
13.7 Vendor's bill rate;
13.8 Upon completion of service vendor should notify last day of assignment.
14. Vendor's employees will present their timesheet to the City Department representative who will sign off on the
Vendor's employee's timesheet that he or she was present for the specified period.
15. Vendor will be required to provide a weekly timesheet summary showing(i)the name of each worker assigned
to the City during the preceding week,(ii)the date(s)each listed worker was assigned during the reporting
period, (iii)the department(s)to which the worker was assigned on each date,(iv)the hourly rate billed to the
City for each assignment and(v)hours of service provided each day.
16. Vendor will be required to pay each temporary worker assigned to the City at least the hourly minimum wage
rate established by federal law.
17. All scheduling will be done through Vendors. Once the City makes a request for temporary services during a
specified time frame,the Vendor will be required to coordinate the scheduling with its employee who will be
performing the temporary service.
18. The City will not provide transportation to or from the assigned work site.The City will not reimburse mileage
or parking for temporary workers.
19. Vendor will be responsible and liable for the safety,injury and health of its personnel while they are performing
the temporary services on City property.
20. Vendor must call the specific City Department requesting the temporary worker to confirm the name of the
assigned temporary worker and verify that his or her skills meet the City needs.
21. Temporary workers may be assigned to any location at which the City requires services,and such locations may
be outside of Tarrant County.
22. The Vendor must describe,in writing,what immediate action it will take to replace temporary workers whose
services are declined.
23. If non-English speaking temporary workers are assigned to the City,Vendor will ensure interpretation services
are also provided,which may be furnished by one of the other assigned temporary workers.
24. Vendor must conduct background checks on all temporary workers assigned to the City which will include
minimum factors consisting of the following:
24.1 7 yr-County Criminal Record Search for Felonies&Misdemeanors from all counties;
24.2 SSN trace to National Criminal/Sex&Violent Offender Search—National
24.3 Motor Vehicle Record and Driver's License Status(if applicable to the job)
24.4 Social Security Number Trace
24.5 Education Verification
24.6 Statewide Criminal check from all counties SSN was traced to
25. Vendor will provide City with proof such checks have occurred. On request,Vendor shall provide
City a copy of an assigned temporary worker's background check.
Master Services Agreement
City of Fort Worth/P.I.E.Management
26. Vendor must ensure that its assigned temporary workers do not have any type of firearm,weapon,
drug or alcohol on City premises.
27. Vendor will be responsible for processing payroll for its temporary workers who are assigned to the
City. This responsibility will include but not be limited to making all necessary deductions and
paying all taxes and insurance required by federal, state, or local law. Each selected Vendor will be
responsible for payment of taxes,assessments, fees,and fines that may be due or owing to any local,
state or federal government agency relating to or arising out of Vendor's role as employer of the
assigned temporary workers.
Master Services Agreement
City of Fort Worth/P.I.E. Management
EXHIBIT B
PRICE SCHEDULE
• If Vendor's Hourly Pay Rate to its workers goes down,the lower rate is required to be reported to
the City and an adjustment in the Vendor's Hourly Bill Rate downwards will be reflected.
• If Vendor's Hourly Pay Rate to its workers goes up,the Hourly Pay Rate represented in a
Vendor's proposal will remain. To be clear,the City will not pay an increased Vendor Hourly
Bill Rate beyond what is represented in a Vendor's proposal.
Vendor's Vendor's Vendor's
SI. Job Description Hourly Pay Billing Contract Rate Hourly Bill
No. Rate (a) Percentage
b (c=a b) Rate (a+c)
1 AMI Administrator $30.00 27.50% $8.25 $38.25
2 Accounts Payable Coordinator $29.00 27.50% $7.98 $36.98
3 Administrative Assistant $13.50 27.50% $3.71 $17.21
4 Administrative Services $27.07 27.50% $7.44 $34.51
Coordinator
5 Administrative Services Manager $35.50 27.50% $9.76 $45.26
6 Administrative Technician $17.20 27.50% $4.73 $21.93
7 Airport Operations Officer $19.46 27.50% $5.35 $24.81
8 Airport Project Coordinator $22.39 27.50% $6.16 $28.55
9 Airport Supervisor $25.00 27.50% $6.88 $31.88
10 Animal Control Officer $17.20 32.50% $5.59 $22.79
11 Animal Shelter Technician $13.26 30.00% $3.98 $17.24
12 Asset Management Specialist $22.59 27.50% $6.21 $28.80
13 Assistant Aviation Director $49.00 27.50% $13.48 $62.48
14 Assistant City Attorney DFW $46.00 27.50% $12.65 $58.65
Airport Attorney
15 Assistant City Attorney 1 $35.07 27.50% $9.64 $44.71
16 Assistant City Attorney II $42.05 27.50% $11.56 $53.61
17 Assistant City Auditor $49.09 27.50% $13.50 $62.59
18 Assistant City Manager $72.61 27.50% $19.97 $92.58
19 Assistant Secretary $49.19 27.50% $13.53 $62.72
20 Assistant Clerk of the Court $35.87 27.50% $9.86 $45.73
21 Assistant Code Compliance $49.00 30.00% $14.70 $63.70
Director
22 Assistant Data Reporting $19.75 27.50% $5.43 $25.18
Supervisor
23 Assistant Economic Development $49.19 27.50% $13.53 $62.72
Director
24 Assistant Emergency Management $30.02 30.00% $9.01 $39.03
Coordinator
25 Assistant Facilities $32.00 32.50% $10.40 $42.40
Superintendent
26 Assistant Field Operations $22.50 32.50% $7.31 $29.81
Supervisor
27 Assistant Finance Director $53.72 27.50% $14.77 $68.49
28 Assistant Fire Director $49.19 32.50% $15.99 $65.18
29 Assistant Golf Professional $19.50 30.00% $5.85 $25.35
Master Services Agreement
City of Fort Worth/P.I.E. Management
30 Assistant Historic Site Supervisor $25.00 30.00% $7.50 $32.50
31 Assistant Human Resources $49.19 27.50% $13.53 $62.72
Director
32 Assistant IT Solutions Director $52.72 30.00% $15.82 $68.54
33 Assistant Library Director $49.00 27.50% $13.48 $62.48
34 Assistant Municipal Court $49.19 27.50% $13.53 $62.72
Services Director
35 Assistant Neighborhood Services $49.00 27.50% $13.48 $62.48
Director
Vendor's Vendor's Vendor's
SI. Hourly Pay Billing
Job Description Contract Rate Hourly Bill
No. Rate(a) Percentage( (c=a*b) Rate (a+c)
b
Master Services Agreement
City of Fort Worth/P.I.E. Management
EXHIBIT C
SAMPLE ADDENDUM/STATEMENT OF WORK
Addendum No. _
Statement of Work
This Addendum No. _- Statement of Work(SOW) is made as of this day of[Month], 20_,
under the terms and conditions established in the MASTER PROFESSIONAL SERVICES
AGREEMENT between the City of Fort Worth("City") and ("Vendor"), the
same being Fort Worth City Secretary Contract(CSC)No. (the "Master
Agreement" or"MSA").
This Statement of Work is made for the following purposes, consistent with the services defined
in the Master Agreement: Providing temporary staffing services to the City of Fort Worth for the
positions listed below. In particular,Vendor shall perform those functions identified below in the
Scope of Services, as such services are more fully detailed in the MSA.
Section A. Scope of Services
Key Tasks:
Deliverables and/or other results of services: Successful staffing of the following
positions:
Section B. Schedule: To begin immediately and conclude on
Section C. Compensation, Reimbursable Expenses, and Billing Terms: Processing and
payment of fees, including the structure of payments and invoicing thereof, shall be in
accordance with the Master Professional Services Agreement.
The total fee that shall be paid by City to Vendor for these services shall be in accordance with
the Master Service Agreement and, specifically, Exhibit"B"-Price Schedule. In submitting
invoices, Vendor shall reference the appropriate Statement of Work. Further, the Vendor shall
separately list the total amount for fees in which invoices were previously submitted during the
then-current annual contract period(either initial term or renewal period) and the total amount of
fees for the entire period, including those amounts being requested under the then-current invoice
Vendor shall submit invoices for Fees to , within the [CITY
DEPARTMENT] and also submit a copy to the Talent Acquisition Manager in the Human
Resources Department, 200 Texas Street, Fort Worth, Texas 76102.
Master Services Agreement
City of Fort Worth/P.I.E.Management
[Signature page to follow.]
Executed in multiple originals on this the day of 20_
CITY OF FORT WORTH, TEXAS: P.I.E. MANAGEMENT, L.L.C.
By: By:
Name: Name: William A. Phillips
Title: Assistant City Manager Title: President and C.E.O.
Date: Date:
ATTEST:
By:
Name: Maly Kayser
Title: City Secretary
APPROVED AS TO FORM
AND LEGALITY:
By:
Name:
Title: Assistant City Attorney
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring/all performance and reporting requirements.
/y
Neena Kovuru
Assistant Human Resources Director
Master Services Agreement
City of Fort Worth/P.I.E. Management
EXHIBIT D
VERIFICATION OF SIGNATURE AUTHORITY
P.I.E.MANAGEMENT
5601 BRIDGE STREET,SUITE 336
FORT WORTH,TX 76112
Execution of this Signature Verification Form ("Form") hereby certifies that the following
individuals and/or positions have the authority to legally bind Vendor and to execute any agreement,
amendment or change order on behalf of Vendor. Such binding authority has been granted by proper order,
resolution, ordinance or other authorization of Vendor. City is fully entitled to rely on the warranty and
representation set forth in this Form in entering into any agreement or amendment with Vendor. Vendor
will submit an updated Form within ten (10) business days if there are any changes to the signatory
authority.City is entitled to rely on any current executed Form until it receives a revised Form that has been
properly executed by Vendor.
1. Name: William A Phillips
Position:President and C.E.O.
Signature
2. Name:
Position:
Signature
3. Name:
Position:
Signature
Name:
6iLlS
Signature of President/CEO
Other Title: /
Date:
Master Services Agreement
City of Fort Worth/P.I.E.Management
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
FORTWORTICITY COUNCILAGENDA _l
REFERENCE **M&C 20- 13P 20-0123 TEMPORARY
DATE: 8/4/2020 NO.: 0481 LOG NAME: STAFFING SERVICES HRD
JPB
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Non-Exclusive Agreements with Abacus Corporation, Adastaff
Inc., BridgeWork Partners, LLC, P.I.E. Management, LLC and Smith Temporaries, Inc.
d/b/a Cornerstone Staffing, for Temporary Staffing Services in the Combined Annual
Amount Up to $2,800,000.00, for a Three-year Initial Term with Option to Renew for One
Additional Two Year Term at the City's Sole Discretion for All City Departments (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of non-exclusive agreements with
Abacus Corporation, Adastaff Inc., BridgeWork Partners, LLC, P.I.E. Management, LLC and Smith
Temporaries, Inc. d/b/a CornerStone Staffing, for temporary staffing services in the combined annual
amount up to $2,800,000.00, for a three-year initial term with option to renew for one additional two
year term at the City's sole discretion for all city departments.
DISCUSSION:
The Human Resources Department(HRD) approached the Purchasing Division to secure non-
exclusive agreements for temporary staffing services for all City departments. City Departments use
this agreement to acquire staff on a temporary basis to work in conjunction with city staff. Temporary
staff will fill positions primarily vacated by City employees until vacancies are filled or staffing is
needed for any specific project requirements. General categories of temporary staffing .
positions include, professional, clerical or manual labor such as admins, accountants, analysts,
assistants, buyers, laboratory personnel, technicians and other specialists. The length of assignments
vary from a few weeks to several months. The current agreement expires on November 30, 2020.
Staff determined it would be in the City's best interest to ensure it was getting the best overall
services by going out to the market and giving all providers the opportunity to compete for the City's
business by issuing a Request for Proposals (RFP). The RFP consisted of detailed job descriptions,
detailing experience and education the selected candidates must possess and the obligations of the
service providers. The RFP was advertised in the Fort Worth Star-Telegram every Wednesday from
April 15, 2020 through May 27, 2020. Twenty-four vendors were solicited from the purchasing
database; fifty-two responses were received.
An evaluation team consisting of staff from the HRD and the Water Department evaluated proposals
received. The evaluation team scored the proposals based on pre-defined factors. It is recommended
that multiple agreements be awarded to ensure staff is provided in a timely manner. The evaluation
team determined Abacus Corporation, Adastaff Inc., BridgeWork Partners, LLC, P.I.E. Management,
LLC and Smith Temporaries, Inc. d/b/a CornerStone Staffing, provides the best overall solution for
the temporary staffing services and recommended the City Council authorize the execution of non-
exclusive agreements in the combined annual amount up to$2,800,000.00, for an initial three year
period term with option to renew for one additional two year term at the City's sole discretion.
No guarantee was made that a specific amount of services would be purchased. The departments
acquire the service on an as-needed basis and availability of their budget. The department will
request services according to cost and availability under these non-exclusive agreements.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
http://apps.cfwnet.org/council_packet/mc review.asp?ID=28050&councildate=8/4/2020 8/19/2020
M&C Review Page 2 of 2
approval as long as sufficient funds have been appropriated.
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department
and approved by the M/WBE Office, in accordance with the BIDE Ordinance, because the purchase of
goods or services from source(s)where subcontracting or supplier opportunities are negligible.
Upon City Council approval, the Agreement shall begin upon execution of the Agreement and shall
continue for a term up to three years. The contract may be renewed for up to one successive two-
year term at the City's option. This action does not require specific City Council approval, provided
that the City has appropriated sufficient funds to satisfy the City's obligations during the renewal
term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies funds are available in the current operating and capital budgets, as
previously appropriated, in the participating departments' operating and capital project funds to
support approval of the above recommendation and award of the contracts. Prior to any expenditure
being incurred, the participating departments have the responsibility to validate the availability of
funds.
BQN\\
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8525)
John Padinjaravila Baby (2279)
ATTACHMENTS
FID Details for FY19 and 20 with PO Amonut Temp Staff.xlsx
http://apps.cfwnet.org/council_packet/Mc review.asp?ID=28050&councildate=8/4/2020 8/19/2020