HomeMy WebLinkAboutContract 51730-R1 CSC No.51730-RI
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 16, 2020
Gorrondona&Associates, Inc.
Attn: W. Truett Wilson
7254 Jack Newell Blvd. South
Fort Worth, Texas 76118
Re: Contract Renewal Notice
On-Call Land Surveying Services
Contract No. CSC No. 51730 (the "Contract")
Renewal Term No. 1: January 2,2021 to January 1, 2023
The above referenced Contract with the City of Fort Worth in the amount of$1,000,000.00
expires on January 1, 2021 (the "Expiration Date"). This letter is to inform you that the City is
exercising its right to renew the Contract for an additional two (2)year period,which will begin
immediately after the Expiration Date. All other terms and conditions of the Contract remain
unchanged. Please return this signed acknowledgement letter, along with a copy of your
current insurance certificate, to the address set forth below, acknowledging receipt of the
Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the
renewal.
Please log onto PeopleSoft Purchasing at http:Hfortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Survey Superintendent
Stuart Warnock, RPLS, GISP
(817) 392-8971
OFFICIAL RECORD
CITY SECRETARY
LAND SURVEYING SERVICES FT.WORTH, TX
TRANSPORTATION AND PUBLIC WORKS DEPARTMENT
CITY OF FORT WORTH*8851 CAMP BOWIE WEST BLVD.,STE 300*FORT WORTH,TEXAS 76116
(817)392-7925*TX FIRM NO.10161300
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
� - / // responsible for the monitoring and administration
,�GL/ZC L�G 1 lr of this contract,including ensuring all
By: Dana Burghdoff(Nov s,zo z:se csT> performance and reporting requirements.
Name: Dana Burghdoff
Title: Assistant City Manager _
By:
Name: Stuart Warnock,RPLS, GISP
APPROVAL RECOMMENDED: Title: Survey Superintendent
APPROVED AS TO FORM AND LEGALITY:
BY - �/�
Name: William M.Johnson Wax,
Title: Director, Transportation & Public Works By: Mack(Nov 4,202017:07 CST)
Department �4�4InQIl Name: Douglas. W.Black
a F ... Title: Sr.Assistant City Attorney
ATTEST: ��o °°°°°0
o o o=a CONTRACT AUTHORIZATION:
°° M&C: C-28966
By: Date Approved: 12-11-2018
U 0
Name: Mary J.Kayser Form 1295 Certification No.: N/A
Title: City Secretary
CONTRACTOR:
By. - �—
Name: W. Truett Wilson
Title: Director of Survey
Date: /p /to Zo ZD
OFFICIAL RECORD
CITY SECRETARY
LAND SURVEYING SERVICES FT.WORTH, TX
TRANSPORTATION AND PUBLIC WORKS DEPARTMENT
CITY OF FORT WORTH*8851 CAMP BOWIE WEST BLVD.,STE 300*FORT WORTH,TEXAS 76116
(817)392-7925*TX FIRM NO.10161300
Contract Renewal Page 2 of 2
11/2/2020 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTWORTII
COUNCIL ACTION: Approved on 12/11/2018
REFERENCE ** 202018 ON CALL LAND
DATE: 12/11/2018 NO.: C-28966 LOG NAME: SURVEYING SERVICES
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Contracts for On-Call Land Surveying Services with Gorrondona &
Associates, Inc., Lamb-Star Engineering, L.P., Pacheco Koch Consulting Engineers, Inc.,
Shield Engineering Group, LLC and Surveying and Mapping, LLC Each with an Initial Term
of Two Years and a Fee Not to Exceed $1,000,000.00 Per Firm Per Term and each with a
Renewal Option for an Additional Two-Year Term (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of contracts for on-call land surveying
services with Gorrondona & Associates, Inc., Lamb-Star Engineering, L.P., Pacheco Koch Consulting
Engineers, Inc., Shield Engineering Group, LLC and Surveying and Mapping, LLC each with an initial term
of two years and a fee not to exceed $1,000,000.00 per firm per term and each with a renewal option for an
additional two-year term.
DISCUSSION:
The Transportation and Public Works Department solicited firms to provide on-call land surveying services
as a supplement to City staff in order to accommodate peak periods in land surveying requests.
A Request for Qualifications (RFQ)was published for these services in the Fort Worth Star-Telegram in
August, 2018. The Department received Statements of Qualifications (SOQ) for professional services from
19 firms to provide land surveying services. Each firm was evaluated based upon pre-established selection
criteria including qualification of personnel, experience and performance on previous City contracts and
availability. An inter-departmental committee selected as most qualified and recommends the following firms
for contract approval: Gorrondona & Associates, Inc., Lamb-Star Engineering, L.P., Pacheco Koch
Consulting Engineers, Inc., Shield Engineering Group, LLC, and Surveying and Mapping, LLC.
Funding for the on-call land surveying services will be provided through various project funding sources.
The term of each contract is two-years with one two-year renewal option. The City has the option to extend
the term of the agreements or the renewal period, as necessary, for the firm to complete work on any
assignment issued prior to the expiration of the agreement including adjustments to the assignment's
purchase order amount. The biennial amount of each contract is up to $1,000,000.00.
The Office of Business Diversity in conjunction with the Transportation and Public Works Department has
determined compliance with the City's Business Diversity Enterprise Ordinance by the inclusion of SBE
firms on this project. Lamb-Star Engineering, L.P., Pacheco Koch Consulting Engineers, Inc., Gorrondona &
Associates, Inc. and Shield Engineering Group, LLC are certified SBE firms. Surveying and Mapping, LLC
is also being recommended for an award.
This is for ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation, funds are available in
the current capital budgets, as appropriated, of the various Capital Improvement Program Funds, and that
prior to an expenditure being made, the department has the responsibility to validate the availability of
funds.
apps.cfwnet.org/council packet/mc_review.asp?ID=26586&councildate=12/11/2018 1/2
11/2/2020 M&C Review
TO
�nd Department Account Project Program Activity Budget Reference# Amount
ID ID , Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Steve Cooke (5134)
Additional Information Contact: Roy Teal (7958)
ATTACHMENTS
Form 1295 Lamb-Star(Survey,)2018-427960 Redacted.pdf
Gorrondona 1295 (survey) 2018-427638 Redacted.pdf
Pacheco 1295 (survey)2018-428508 Redacted.pdf
SaM 1295 (survey) 2018-428750 Redacted.pdf
Shield 1295 (survey)2018-428706 Redacted.pdf
apps.cfwnet.org/council packet/mc_review.asp?ID=26586&councildate=12/11/2018 2/2