HomeMy WebLinkAboutContract 53146-R1A1 CSC No. 53146-RlA1
FIRST RENEWAL AND AMENDMENT
TO FORT WORTH CITY SECRETARY
CONTRACT NO. 53146
This First Renewal and Amendment to City Secretary Contract No. 53146 ("Amendment")
is entered into by and between the City of Fort Worth ("City"), a home rule municipal corporation
organized under the laws of the State of Texas, and Del Carmen Consulting, LLC, a Texas limited
liability company ("Consultant"), collectively the "parties."
WHEREAS, on December 4, 2019,the parties previously entered into City of Fort Worth
City Secretary Contract No. 53146(the"Contract"),for the provision of consultant services related
to police interactions with the public;
WHEREAS,the terms of the Contract allow the parties to extend the agreement by mutual
consent;
WHEREAS,the parties wish to renew the agreement for an additional one-year term and
amend certain terms of the Contract concerning compensation.
NOW, THEREFORE, Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement to renew and amend the Contract:
1.
The Parties agree to renew the Contract,under the same terms and conditions unless
specifically altered by this Amendment, for an additional one-year term beginning once executed
by the parties to this Amendment and ending on September 30, 2021.
Section 3, entitled"Compensation", of the Contract is hereby amended to read as follows:
City shall pay Consultant$250 per hour for Services rendered under this Agreement. Total
compensation under this Agreement may not exceed an aggregate of$130,000.00, including any
travel related or other actual expenses. Consultant will submit monthly invoices to the City
outlining, on a daily basis, the specific Services provided in the previous month, together with a
detailed description of such Services and the amount of time each day spent on such Services.
Invoices will be due and payable by the City within 30 calendar days of receipt. Consultant shall
not perform any additional services or bill for expenses incurred for City not specified by this
Agreement unless City requests and approves in writing the additional costs for such services. The
City shall not be liable for any additional expenses of Consultant not specified by this Agreement
unless City first approves such expenses in writing.
2.
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
First Renewal and Amendment to Fort Worth City Secretary Contract No. 53146 Page 1 of 2
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
Executed this the day of ,2020.
CITY:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
CAAA41 of this contract, including ensuring all
By: Jesus Chapa(Nov fO,2020 08:22 CST) performance and reporting requirements.
Name: Jesus J. Chapa
Title: Assistant City Manager
Date. By: Jennifer, der,No 0,202008:18 CST)
44o4�op�� Name: Jennifer Snyder
As FORT a
aO��°—o.-o�oadd Title: Sr. Administrative Assistant
Attest: o oo
p° .1 Approved as to Form and Legality:
0co0
d���IlEXASo°a
y �t
Name: Mary Kayser By:
Title: City Secretary Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
M&C: 20-0779 10/20/2020
HB 1295:2020-679241
CONSULTANT:
DEL CARMEN CONSULTING,LLC
By:
Alejandro del Carmen(Nov 9,2020 21:56 CST)
Name: Dr. Alex del Carmen, Ph.D.
Title: President
Date:
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
First Renewal and Amendment to Fort Worth City Secretary Contract No. 53146 Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 10/20/20 M&C FILE NUMBER: M&C 20-0779
LOG NAME: 02DEL CARMEN CONSULTING,LLC&WASHINGTON LAWYERS COMMITTEE
SUBJECT
(ALL) Approve First Amendments to City Secretary Contract No.53146 with Del Carmen Consulting, LLC and City Secretary Contract No.53150
with Washington Lawyers'Committee for Civil Rights and Urban Affairs, Inc.for Consulting Work Associated with Review of Policing Practices to
Increase the Total Amount of the Contracts
RECOMMENDATION:
It is recommended that City Council:
1. Approve the First Amendment to City Secretary Contract No.53146 with Del Carmen Consulting, LLC,a Texas limited liability company,for
an aggregate total compensation not to exceed$130,000.00;and
2. Approve the First Amendment to City Secretary Contract No.53150 with Washington Lawyers'Committee for Civil Rights and Urban Affairs,
Inc.for an aggregate total compensation not to exceed$120,000.00.
DISCUSSION:
The City Council approved a resolution on November 19,2019 authorizing the City Manager to begin a Phase I review of the Fort Worth Police
Department to identify patterns and practices related to police interactions with the public during investigative stops, searches,arrests, and use of
force incidents.The resolution authorized the City Manager to enter into individual contracts with six national expert consultants with extensive
police reform experience. In December 2019,the City Manager finalized the agreements, in an amount not to exceed$100,000.00,with each
consulting group or individual.
The panel of consultants is in the final stage of its Phase I review. The panel has examined police policies, operational practices, training,
documentation,accountability systems, corrective and reporting procedures,and technology applications. The panel had substantial interaction
and listening sessions with community members, groups, and police personnel to gain an understanding of the department overall and of the
public's perception of the department. A preliminary report was delivered to the city in August and the final report will be completed before the end
of the calendar year.
To complete the Phase I review and final report, it is necessary to increase the not to exceed amount of the original contracts with two of the
consultant groups, Del Carmen Consulting and Washington Lawyers'Committee for Civil Rights and Urban Affairs, Inc. Both contracts will reach
the current$100,000.00 limit before completion of the overall work,and any increase in contract spending limits to over$100,000.00 requires City
Council approval.
Dr. Del Carmen,with Del Carmen Consulting, and Jonathan Smith,with Washington Lawyers'Committee,are the chief scribes for the panel and
are instrumental to completing the final report for Phase I.The contract limit with Del Carmen Consulting, LLC will be increased to$130,000.00
and the contract limit with Washington Lawyers'Committee for Civil Rights and Urban Affairs, Inc.will be increased to$120,000.00.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendations,funds are available in the current operating budget,as appropriated,
of the General Fund and that, prior to an expenditure being made,the City Manager's office has the responsibility to validate the availability of
funds.
Submitted for City Manager's Office by: Jay Chapa 5804
Originating Business Unit Head: Jay Chapa 5804
Additional Information Contact: Jay Chapa 5804