HomeMy WebLinkAboutContract 46820-R6 FORT WORTH(A. CSC No.46820-R6
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
November 17,2020
Deaf Link, Inc.
14400 Northbrook Dr.Ste.200
San Antonio,TX 78232
Email:danheller@deaflink.com
Phone:210-590-7446
Re: NOTICE OF CONTRACT RENEWAL
Accessible Hazard Alert System(AHAS)
Contract No.CSC No.46820(the"Agreement")
Renewal Term No.6: February 1,2021 to January 31,2022
The above referenced Agreement will expire on January 31,2021. Pursuant to the Agreement,as amended, renewals are at the sole
option of the City(Customer). This letter is to inform you that the City is exercising its right to renew the Agreement for an additional
one year period,which will begin immediately upon the expiration of the current term and will end on January 31, 2022. All other terms
and conditions of the Agreement remain unchanged. Please submit a copy of your current insurance certificate,via email,
to camillia.ryan(@fortworthtexas.gov after acknowledging receipt of the Notice of Contract Renewal notice. Failure to provide a signed
acknowledgement does not affect the renewal.
Please log into the PeopleSoft Supplier Portal at http://fortworthtexas.gov/purchasing to insure that your company information is correct
and up to date.
If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below.
Sincerely,
M aribel Martinez(Nov 18,2020 08:58 CST)
Maribel Martinez-Mejia PhD CEM
Fire Department/Office of Emergency Management
817-392-6173—Direct
SIGNATURE SHEET FOLLOWS
OFFICIAL RECORD
DEAF LINK, INC. (AHAS) CONTRACT RENEWAL 2021-2022 CITY SECRETARY
FT. WORTH, TX
Re: NOTICE OF CONTRACT RENEWAL
Accessible Hazard Alert System(AHAS)
Contract No.CSC No.46820(the"Agreement")
Renewal Term No.6: February 1,2021 to January 31,2022
VENDOR:
I hereby acknowledge receipt of the Contract Renewal Notice for CSC No.46820 for a one-year period ending on January 31,2022
✓-W Nov 18, 2020
Authorized Signature: Dan Heller(Nov 18,202011:33 CST) Date:
Dan Heller, President
Deaf Link, Inc.
CITY OF FORT WORTH: MSC No. N/A
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City Attorney JB Strong(Nov ,202016:22 CST) Date:
John B.Strong
goa&r� Nov 18 2020
Contract Compliance Manager"°"'er Robertson(Nov 18,202011:36CST) Date:
Homer Robertson,Assistant Fire Chief
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Recommended By: S Davis(Nov 18,202011:38 CST) Date: N OV 18, 2020
James E. Davis,Fire Chief a444oR°��a
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for Ronald P.Gonzales(Nov 19,2020 09:33 CST) P*000 o*d Date: Nov 19, 2020
Mary J. Kayser,City Secretary °�aa� EXpSgga�
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Valerie Washington(Nov 18,202017:06 CST) Date:
Valerie Washington,Assistant City Manager
OFFICIAL RECORD
DEAF LINK, INC. (AHAS) CONTRACT RENEWAL 2021-2022 CITY SECRETARY
FT. WORTH, TX
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DEAF
Accessible Hazard Alert System (AHAS")
Program renewal for the City of Fort Worth,TX
Proposal date: 10-15-2020
Deaf Link proposes renewal of the Accessible Hazard Alert System AHASTM)for the City of Fort Worth. The
performance period is for February 1st,2021 through January 313t,2022.
• Program cost is$49,945 per year.
• Deaf Link offers an option to renew the AHAS program for 1 additional year,February 1st,2022
through January 31 st,2023 at current pricing.
Scope of work:
1. Deaf Link will provide the City of Fort Worth Office of Emergency Management(FWOEM)with
24/7 capability to send accessible alerts in response to all Emergency Alert System(EAS) event codes
for Warnings,Watches,Civil Emergency Messages(CEM), Terrorism events,Amber Alerts, and
National Weather Service watches and warnings.AHAS will independently monitor the National
Weather Service and send alerts for Threat to Life and Property,Watches and Warnings for Fort
Worth. AHAS will also send alerts or emergency information at the direction of the FWOEM when
submitted through the AHAS client portal.
2. AHASTM program will send accessible web-based alerts in American Sign Language(ASL)video,
English Voice,and Text(maximum length 2 minutes -200 words). All AHAS alerts are sent in
email and SMS formats with associated URL link embedded in the text.AHAS alerts can be received
on all video and web enabled cell phones, computers,tablets,and refresh braille readers.
Note: At the request of FWOEM,the Spanish AHAS alert services have been removed from the
AHAS program renewal proposal.
3. Deaf Link will continue to maintain the FW AHAS website providing Fort Worth with a web location
where accessible information about AHAS,Active Alerts,FAA's and Preparedness videos in ASL,
English voice/text can be viewed by the community. Deaf Link will continue to maintain the FW
AHAS,ASL/English based subscriber registration page and database.
4. Deaf Link will include production of four(4)accessible preparedness videos in this renewal. Videos
will be produced in ASL,English voice with captions as well as a Spanish translation in voice and
captions. The topics are selected by FWOEM. Scripts can be submitted to Deaf Link in English and
Spanish in a word doc format,maximum length is 400 words. Deaf Link will add a Spanish language
preparedness page on the AHAS website.Preparedness videos can also be collocated on the FWOEM
or other city websites.
5. The AHAS system will operate as a stand-alone program for delivery of accessible emergency alerts
and information.AHAS can also work in conjunction with other Emergency Notification Systems(ENS)
should FWOEM want to pursue an integration through an application programing interface (API).
Creation of the API may incur additional program expense and would be quoted before integration of
the services begins.
6. The Accessible Hazard Alert System(AHASTM)is a sole source product from Deaf Link Inc.
Contact information:
Dan Heller 210-590-7446 danheller&deaflink.com
Deaf Link Inc. 14400 Northbrook Dr. Suite 200 San Antonio,TX 78232(Corp.office)