HomeMy WebLinkAboutContract 35728-R10 CSC No. 35728-R10
APPLICATION SOFTWARE RENEWAL AGREEMENT
TENTH CONTRACT RENEWAL OF CSC NO. 35728
FOR MUNICIPAL COURT INTEGRATED CASE MANAGEMENT SYSTEM
This Contract Renewal Agreement (the "Agreement") is made and entered into by and between
the City of Fort Worth, a home-rule municipal corporation of the State of Texas, located within
Tarrant,Denton, and Wise Counties, (hereinafter referred to as the "City"), acting by and through,
its duly authorized Assistant City Manager, and CourtView Justice Solutions, Inc. d/b/a equivant
(hereinafter referred to as the "Company"), a Delaware corporation with its principal offices
located at 4825 Higbee Avenue,NW, Suite 101,Canton, Ohio 44718 acting by and through Becky
Kelderhouse, its duly authorized General Manager, to provide application software support
services.
RECITALS
WHEREAS,on January 1,2007,the City entered into an Agreement with the MAXIMUS,
Justice Solutions Division to provide application software support services (M&C G-15785, City
Secretary Office (CSO) Contract No. 35728) (the "Original Agreement"); and
WHEREAS, on October 16, 2009, the City entered into an amendment to CSO Contract
No. 35728 with Company, which assigned all responsibilities under the Original Agreement from
MAXIMUS, Justice Solutions Division to Company;
WHEREAS, the initial term of the Original Agreement expired December 31, 2011;
WHEREAS, Section 25 of the Original Agreement permits one-year renewal options,
which the Fort Worth City Council approved by way of M&C G-15785;
WHEREAS,on December 29,2017,the City and Company entered into a letter agreement
(City of Fort Worth Contract No. 50111) to extend services for a two-month period, ending on
February 28, 2018, while City received authorization for the increased cost of the Original
Agreement;
WHEREAS, The City Council approved the increased spending authority for the Original
Agreement on February 6, 2018, (G-19220); and
WHEREAS,on February 28, 2018,the City and Company renewed the Agreement for the
remainder of the renewal period which will expire on December 31, 2018; and
WHEREAS, The City Council approved the increased spending authority for the Original
Agreement on December 11, 2018 (P-12285); and
CourtView Justice Solutions Inc.dba equivant OFFICIAL RECORD Page 1 of
CSC NO.35728,Renewal No. 10 CITY SECRETARY
MUNICIPAL COURT INTEGRATED CASE MANAGEMENT SYSTEM
FT.WORTH, TX
WHEREAS,on December 17,2018,the City and Company renewed the Agreement which
will expire on December 31, 2019; and
WHEREAS,on December 12,2019,the City and Company renewed the Agreement which
will expire on December 31, 2020; and
WHEREAS,the City and Company now wish to exercise this renewal option to allow for
services to continue in accordance with the terms of CSC 35728, as amended, beginning on
January 1, 2021 until December 31, 2021.
NOW THEREFORE City and Company do hereby agree to the following:
RENEWAL OF AGREEMENT
1. The Original Agreement, as amended, is hereby renewed and extended for a renewal
term commencing on January 1, 2021, and expiring on December 31, 2021.
2. The Amendment to the Original Agreement, Schedule A, "Application Software
Systems Covered Under this Agreement," is amended by replacing the pricing table
with the following pricing table:
Software 012021 20 2021 30 2021 40 2021
1/1/21 to 3/31/21 4/1/21 to 6/30/21 7/1/21 to 9/30/21 10/1/21 to 12/31/21
CourtView Application Software Support: $19,761.50 $19,761.50 $19,761.50 $19,761.50
Case Management
Judicial Management
Financial Management
Accounts Receivable
Imaging and Workflow
CourtView eAccess $11,114.50 $11,114.50 $11,114.50 $11,114.50
RAMserver API Interface Support $978.00 $978.00 $978.00 $978.00
eCitation Exchange with Review Queue and
$2,448.50 $2,448.50 $2,448.50 $2,448.50
Image Handling
CourtView UpdateXpress $2,331.50 $2,331.50 $2,331.50 $2,331.50
CourtView ePay $658.50 $658.50 $658.50 $658.50
Quarterly Total 37 92.50 37 92.50 37 92.50 37 92.50
3. All other terms and conditions of the Original Agreement, as amended, between the
City and the Company shall remain unchanged and in full force and effect.
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CourtView Justice Solutions Inc.dba equivant Page 2 of 3
CSC NO.35728,Renewal No. 10
MUNICIPAL COURT INTEGRATED CASE MANAGEMENT SYSTEM
ACCEPTED AND AGREED:
CITY OF FORT WORTH CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
V-) administration of this contract, including
By. Valerie Washington(Nov 17,202015:34 CST) ensuring all performance and reporting
Name: Valerie Washington requirements.
Title: Assistant City Manager
Stems Ya,nu w&r
By: Steven Vandever(Nov 9,202013:20 CST)
APPROVAL RECOMMENDED: Name: Steven Vandever
Title: Acting Sr. IT Solutions Manager
x- APPROVED AS TO FORM AND
By: LEGALITY:
Name: Kevin Gunn
Title: Director, IT Solutions TB Sfrarr
By:
JB Strong(Nov ,202013:31 CST)
u�FOR o�
ATTEST: >o 0o ad Name: John Strong
pgo oo
=o Title: Assistant City Attorney
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�(�� Aaan nExp54pp CONTRACT AUTHORIZATION:
By: T/ M&C: P-12285
Name: Mary J. Kayser Date Approved: 12/11/2018
Title: City Secretary
Form 1295 Certification No.:
CourtView Justice Solutions Inc. dba equivant
8¢c�/�2�izlceua,2
By: OO
Name: Becky Kelderhouse
Title: General Manager
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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CSC NO.35728,Renewal No. 10
MUNICIPAL COURT INTEGRATED CASE MANAGEMENT SYSTEM