HomeMy WebLinkAboutContract 53407-R1A3 CSC No.53407-R1A3
AMENDMENT NO.3 AND RENEWAL NO. 1 TO
CITY SECRETARY CONTRACT NO. 53407
This Amendment and Renewal is executed by and between the City of Fort Worth
(hereafter "City"), a home-rule municipality, with its principal place of business at 200 Texas
Street, Fort Worth, Texas, and TRAF-SYS, INC. (hereafter "Vendor"), a corporation. City and
Vendor shall be referred to individually as a"Party" and collectively as the"Parties."
WHEREAS, on January 14, 2020, the Parties previously entered into City Secretary
Contract 53407 (the"Agreement"); and
WHEREAS, the Agreement was executed for Vendor to provide people counting
equipment and reporting for all City library locations; and
WHEREAS,the Agreement was amended on March 27, 2020 for the purpose of updating
City library locations and entry points, specifically by removing two library locations and adding
three entry points for a new library location(City Secretary Contract 53407-A1); and
WHEREAS, the Agreement was amended on July 6, 2020 to reflect the increase in costs
associated with the additional locations added in the first amendment to this Agreement (City
Secretary Contract 53407-A2); and
WHEREAS, the Parties now wish to amend the Agreement for the purpose of updating
City library locations and entry points, specifically by adding one entry point for a new library
location; and
WHEREAS,the original term of the Agreement expires on December 31,2020; and
WHEREAS,the Agreement allows for renewals under the same terms and conditions for
unlimited one-year renewal options, at the City's sole discretion; and
WHEREAS, the City and Vendor now wish to renew the term of the Agreement for
continued services pursuant to the original Agreement for an additional year, specifically from
January 1, 2021 to December 31,2021; and
NOW, THEREFORE, City and Vendor acting herein by and through their duly
authorized representatives, enter into the following agreement to renew the contract:
1.
AMENDMENTS TO AGREEMENT
1. Exhibit A, Scope of Services, is hereby amended and replaced in its entirety with the
attached Exhibit A.
2.
RENEWAL OF AGREEMENT
CSC 53407, Rcncwal 1 Pa;,,c I of 4
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
The term of the Agreement is hereby renewed for an additional year to begin on January
1, 2021 and expire on December 31, 2021, unless terminated earlier in accordance with the
Agreement.
3.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
4.
ELECTRONIC SIGNATURE
This Amendment and Extension may be executed in multiple counterparts,each of which
shall be an original and all of which shall constitute one and the same instrument.A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have
the same effect as an original.
(Signature page Follows)
CSC 53407, Renewal I Page 2 of 4
ACCEPTED AND AGREED:
CITY OF FORT WORTH: VENDOR:
3
By: Dana Burghdoff(Nov20,2 10:19CST By:
Dana Burghdoff Name: Christopher Wadsworth
Assistant City Manager Title: President
Date: 11/20/2020 Date: 11/19/2020
APPROVAL RECOMMENDED: ATTEST:
�j�r �
By: f 0 By:
Marilyn Marvin Name: Michele Barcic
Assistant Library Director Title: Controller
'0*, .�oo'41
F 000. d
O�
o
ATTEST: Pao -o .0,0-0
Po °=d
"
By: nEZA54pa
Mary J.Kayser
City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
By: �
Timothy Shidal
Administrative Services Manager
APPROVED AS TO FORM AND LEGALITY:
By: OwAll.
Jessika Williams
Assistant City Attorney
Ordinance No. 24 1 6 1-04-2 02 0
CONTRACT AUTHORIZATION:
M&C:NIA
1295:N/A
CSC ?3407, Rcncwal i Pau7c 3 ol'4
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
EXHIBIT A
SCOPE OF SERVICES
The vendor shall provide a solution to count Library patrons entering and leaving each Library location.
Current Library locations and estimated details about each public entry points are listed below. Door
dimensions Provided area roximated and should he verified by he vendor.
Entry Entry Door#1 Entry Door#2 Entry Door#3
Locations Points (Width/Height) (Width/Height) (Width/Height)
CEN 1 5'10"x 11'4" --- ---
DHJ 1 5'8"x9'11" --- ---
EBY 1 6'1"x 7'2" --- ---
EMS 2 5'1"x$'0" 6'0"x T11" ---
ESK 2 310"x 6'11" 3'0"x 6'11" ---
ESTR 1 5'S"x 7'1" --- ---
GDT 3 5'5"x 7'2" 5'5„ x 7'2" 3'0" x 7'10"
NRS 1 60"x 6110" --- ---
N R W 1 12'0"x 6'11" --- ---
RBY 1 TBD --- ---
RDG 2 610"x 7'9" S'11" x 7'9" ---
RVS 2 6'1"x 7'1" 6'5"x 117' ---
SEM 1 510"x 611" --- ---
SGN 1 5'6"x 714" --- ---
SWTR 3 517"x 812" 310"x 9'2" 3'0"x 912"
WWD 2 2'10" x 6'11" 2'10"x 6'11" ---
The vendor shall provide its turn-key solution, the Gazelle People Counter, which includes all hardware,
software, licenses, installation, support, and training for the term of this Agreement. The Gazelle People
Counter is more specifically described at the end of this Exhibit. City shall own any hardware installed
under this Agreement. The vendor shall configure and install all physical equipment and connections within
12 weeks following execution of this Agreement by both Parties.
The vendor shall utilize the City's Information Technology Solutions (ITS) department approved data
wiring contractors if required during the installation phase.
The vendor shall setup and configure data hosting and collection of data.
The vendor shall setup and configure on demand reports that can be exported,and scheduled for automatic
delivery. The vendor will also provide training for report customizations.
All data collected shall be owned by the City.
Vendor shall not access the City's secured data network unless the City agrees for it to do so in a separate
written instrument or by amendment to this Agreement. Vendor will have access to the unsecured public
data network.
CSC 53407. Renewal I Page 4 of 4
I
4.