HomeMy WebLinkAboutOrdinance 20440-10-2012Ordinance No. 20440 -10 -2012
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE SPECIAL TRUST FUND IN THE AMOUNT OF
$950,962.00, FROM AVAILABLE FUNDS, FOR THE PURPOSE OF FUNDING
CERTAIN CAPITAL EXPENSES RELATED TO THE CITY'S CABLE FACILITIES;
PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN
CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2012 -2013 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Special Trust Fund in the amount of $950,962.00, from available funds, for the purpose of funding certain
capital expenses related to the City's cable facilities.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or
void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 20411 -09 -2012 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions
of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
ssistant City Attorney
ADOPTED AND EFFECTIVE: October 2, 2012
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/2/2012 - Ordinance No. 20440 -10- 2012
DATE: Tuesday, October 02, 2012
LOG NAME: 13P12 -0270 BROADCAST UPGRADESLSJ
REFERENCE NO.: * *P -11437
SUBJECT:
Authorize Purchase of Improvements for the City Hall Cablecasting Control Rooms from Audio Visual
Innovations, Inc., for the Cable Communications Office Using a Cooperative Contract in the Amount of
$850,962.00, Plus a Contingency of $50,000.00, Authorize Transfer in the Amount of $50,000.00 for
Additional Capital Expenses Using the City Public, Education, and Governmental Fee Fund and Adopt
Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the purchase of improvements for the City Hall cablecasting control rooms from Audio Visual
Innovations, Inc., for the Cable Communications Office using a General Services Administration Contract
in the amount of $850,962.00, plus a contingency of $50,000.00.
2. Authorize the transfer in the amount of $50,000.00 to provide an annual budget for routine capital
expenses associated with cablecasting improvements; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Special Trust Fund, the City Public, Education, and Governmental Fee Fund, in the amount of
$950,962.00 from available funds for the purpose of funding certain capital expenses related to the City's
cable facilities.
DISCUSSION:
Since 1981, the Cable Communications Office has been responsible for the live cablecasting of City
Council meetings and other City meetings that occur in the Pre - Council and City Council Chambers. The
single control room that enables the live broadcast from the two chambers was installed more than a
decade ago and has reached the end of its useful life. Parts are no longer available for many of the
cablecasting improvements that comprise the facility.
To increase reliability and to meet the changing needs of the City, the Cable Office plans to equip the
existing control room with current state -of- the -art improvements and to add a second control room to
increase cablecasting capability and allow two meetings to be filmed and distributed at the same time.
The upgrading of the City Hall cablecasting capabilities began in 2009. Phase One was approved on June
2, 2009 (M &C P- 10973), which authorized the replacement of the City Council Chamber audio /visual
system. Phase Two is replacement of the existing cable control room and installation of a second control
room.
Logname: 13P12 -0270 BROADCAST UPGRADESLSJ Pagel of 3
The Agreement for the control room cablecasting improvements is in the amount of $850,962.00, plus a
contingency in the amount of $50,000.00. An additional $50,000.00 is requested to provide an annual
budget for routine capital expenses associated with cablecasting operations. Funding is from the Special
Trust Fund, City Public, Education, and Governmental (PEG) Fee Fund. In accordance with the Texas
Utilities Code, PEG fees are paid by cable television subscribers and remitted to the City for use in paying
capital expenses associated with the City's cable facilities. Sufficient funds have accumulated in the PEG
Fee Fund to finance Phase Two of the City Hall cablecasting upgrade project.
The improvements being installed in connection with Phase Two include:
Camera Robotics System and Cameras
Video Switchers
Video Router
Equipment Racks
Monitors for both Control Rooms and New Master Control
Closed Caption Encoders
Engineering Test Station
Hanging Microphones in Council Chamber
Computers
COOPERATIVE PURCHASING - State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies state laws requiring that the local government seek
competitive bids for purchase of the item. GSA contracts have been competitively bid to increase and
simplify the purchasing power of government entities.
PRICE ANALYSIS — There is no purchasing history for these types of high technology broadcasting
improvements. Staff has reviewed the pricing and determined it to be fair and reasonable.
M /WBE - A waiver of the goal for MBE /SBE subcontracting requirements was requested by the
Purchasing Division and approved by the M /WBE Office because the purchase of goods or services is
from sources where subcontracting or supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER - An Administrative Change Order or increase may be made by the
City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long
as sufficient funds have been appropriated.
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinance, funds will be available in the current capital budget,
as appropriated, of the Special Trust Fund.
BQN \12- 0270 \LSJ
FUND CENTERS:
TO Fund /Account/Centers FROM Fund /Account/Centers
FE72 488900 002500100000 $950,692.00 FE72 541350 002500100000 $950,962.00
FE72 541350 002500100000 $950,962.00
Logname: 13P12 -0270 BROADCAST UPGRADESLSJ Page 2 of 3
CERTIFICATIONS:
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
Susan Alanis (8180)
Lena Ellis (8517)
Jack Dale (8357)
LaKita Slack- Johnson (8314)
Logname: 13P12 -0270 BROADCAST UPGRADESLSJ Page 3 of 3