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Home My WebLink AboutContract 53573-R1 CSC No. 53573-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE November 24,2020 DataSpan Holdings, Inc. 13755 Hutton Drive,#300 Farmers Branch, TX 75234 Attn: John J. Bates Re: Contract Renewal Notice Contract No. CSC No. 53573 (the"Contract") Renewal Term No. 1: January 01.2021 to December 31,2021 The above referenced Contract with the City of Fort Worth expires on December 31,2020 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.rov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Patricia E. t nley [817] 392-5906 OFFICIAL RECORD CITY SECRETARY Contract Renewal FT. WORTH, TX ACCEPTED AND AGREED: CITY OF PORT WORTH CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and Dana EYWL4aFF administration of this contract, including By: Dana Burghdoff ec9,202016:17CST) ensuring all performance and reporting Name: Dana Burghdoff requirements. Title: Assistant City Manager B Patriciatanley( ec 1,202 13:50 CST) APPROVAL RECOMMENDED: Name: Patricia E Stanley Title: Management Analyst I1 CGL�%ff,0(�GL2�ffgyG�2� APPROVED AS TO FORM AND By: Christopher H rder(Dec2,202008:35CST) LEGALITY: Name: Chris Harder Title: Water Department Director ,dovnup� C.K.i"(�fl�Ai 1�. L.d�.6E'L-1�1iZd�(7fi ob FORr ATTEST: BY: ChristaR.Lopez-Reynold (Dec9,2020 :000ST) ° ° ova Name: Christa R. Lopez-Reynolds �o o ° Title: Sr. Assistant City Attorney P o G Pa °°° a By: for Ronald P.Gonzales(Dec 9,202016:28 CST) CONTRACT AUTHORIZATION: 000000nExpsaa Name: Mary Kayser M&C: M&C 19-0369 Title: City Secretary Date Approved:_12/10/2019 Form 1295 Certification No.: DalaSpan Holdings, b7c. By: Name J hn J. B s Title: VP, Operations OFFICIAL RECORD Contract Renewal CITY SECRETARY FT. WORTH, TX EXHIBIT B Site ID:58807 WATER LAB-2600 SE LOOP.820,FORT WORTH.TX 76140 Tagil Description Parlif Annual Coverage Type Coverage Amount 2021 Renewal Cost PM 1140990 SRS 301 651WA UDA63065C25RT 2 Essential $ 6,250.29 < 6,562.80 1140991 SEALED BATTE RY UBCP0270H25MJ 4 EssentiaJ $ 4,727.16 $ 4,963.50 Total Price NOT including tax: $ 10,977.45 $ 11,526.30 Site ID:147432 BERGH2-11149 TRINITY BLVD,EULESS.TX 76040 Tagil Description Part! Annual Covera Type Coverage Amount 2021 Renewal Cost PM ge Otv. 1530602 NFINITY20KVA NB20SO712600 1 Essenli $ 1,576.07 1,759.86 at 1630603 NFINITY20KVA NB20SO712600 1 Essenli $ 1,676.07 y 1,759.36 Total Price NOT including lax: $ 3,352.14 $ 3,519.72 Site ID:151065-BOLT S TREET-3000 W.BOLT ST..FORTWORTH,TX 76110 Tag# Description Pan# Annual Coverage Type Coverage Amount 2021 Renewal Cost PM ON. 1659662 APM 90KVA NRC90CCSAOAOMI 1 2 Essential $ 3.402.42 $ 3,572.54 1659660 SEALED BATTERY NRBP9RXIL1AOB20 4 Essential $ 4.890.42 $ 5,134.96 Total Price NOT inchding lax: $8,292.84 $ 8,707.50 Site ID:130501-BURNETIPLA7-A-801 CHERRYST,FORTWORTH,TX76102 TaBd Description Part# Annual Coverage Type Coverage Amount 2021 Renewal Cost PM Qty. 1663705 NPOWER 80KVA 37SA08000C6B342 2 Preferred $ 7,056.98 $ 7,409.82 1663706 SEALED BATIERY 37BPOBOXMXI BNL 4 PrefelTed $ 5,885.87 $ 6,180.15 Total Price NOT including-lax: $ 12.942.85 $13,589.97 Site ID:144660-NORTH BEACH-4705 RAY WHITE ROAD.FORT WORTH,TX 76248 Tag# Description Parl# Annual Coverage Type Coverage Amount 2021 Renewal Cost 1612030 NFJNITY20KVA NB20SO712600 PM Essential $ 1,676.07 $1,759.86 Qly. r 612031 NFINITY20KVA NB20SO712600 1 Essential $1,676.07 $ 1,759.86 Total Price NOT Including tax: $ 3.352A4 $ 3,519.72 Site ID:TBD-ROANOKE-2521 HIGHWAY 114.FORT WORT, TX 76247 Tag# Description Parlit Annu Coverage Type Coverage Amount 2021 Renewal Cost at PM Oly. TBD LAMARCHE RECTIFIER LMHF-1048V-2-3 1 PM ONLY 8X5 $ 1,333.33 $ 1,400.00 Total Price NOT includin&tax:- $ 1.333.33 $ 1,400.00 Site ID TBD-TELECONIBUILDING-1515 It 81 AVE,FORT WORT11,TX 76102 IT.V n $ 1,676.07 $ 1,759.86 TD NFINI'rY20KVA NB20S071260(1 1 $ 1,676,07 $ 1,759.86 Site ID:143612-ROLLING HILLS WATER,25(RI SE LOOP 820,FORT WORTH.TX 76140 Tag 11 2021 Renewal Cost 1604966 NFINI7Y I6KVA NBICS04126 1 S 1.569.21) $ 1,647.75 1604968 NFINI7Y20KVA NB20S0712C, I S 1.676,07 $ 1,759.86 1604969 NFINITY20KVA N620S0712( 1 $ I,676.07 $ 1,759.86 S 4,921.43 $ 5,167.4; S0e ID:142g08-WESTLAND 6-102 0I CHAPIN ROAD.ALEOO.7"X 7600R Tag# 2021 Renewal Cost 1599830 NFINITY20KVA NB2US0712 I S 1.676.07 $ 1,759.86 C(R) 1599831 NFINnY2uKVA ND20S0712 I S 1.679.07 $ 1,759.86 C410 3355.14 $ 3,519.72 M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FORTTV'oRm REFERENCE **M&C 19- 13P19-0119 UPS DATE: 12/10/2019 NO.: 0369 LOG NAME: SUPPORT SKR WATER CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of a Purchase Agreement with DataSpan Holding Inc., for Preventative Maintenance on Three Phase Uninterruptible Power Systems for the Water Department and Information Technology Solutions Department in an Annual Amount Up to $150,000.00 and Authorize Five One-Year Renewal Terms (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of a purchase agreement with DataSpan Holding Inc., for preventative maintenance on three phase uninterruptible power systems for the Water Department and Information Technology Solutions Department in an annual amount up to $150,000.00 and authorize five one-year renewal terms. DISCUSSION: The Water Department and Information Technology Solutions Department approached the Purchasing Division to finalize an annual agreement for preventative maintenance on three phase uninterruptible power systems. The power systems are used as a source for back-up power. In order to procure the maintenance, Purchasing issued an Invitation to Bid (ITB). The ITB consisted of detailed specifications listing the type of batteries needed, maintenance requirements and schedules. No guarantee was made that a specific amount of services or goods would be purchased. The Bid was advertised in the Fort Worth Star Telegram on May 1, 2019, May 8, 2019, May 15, 2019 and May 22, 2019. The City received four (4) responses. Bids were evaluated on best value criteria including cost, quality, bidder's experience, the extent to which the service meets the specifications and bidder's past relationship with the City. Staff from the Water Department evaluated the bids submitted and recommends awarding a one-year agreement to Data Span Holding Inc., along with five one-year options to renew. In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and approved by the MWBE Office, in accordance with the MWWBE or BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. Upon City Council approval, the initial term of this Agreement shall begin upon the execution of the contract and shall end on September 30, 2020. The Water Department shall use approximately $120,000.00 per year. The Information Technology Solutions Department shall use approximately $30,000.00 per year. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendations, funds are available in the current operating budget, as appropriated, of the General Fund and Water& Sewer Fund. Prior to an expenditure being made, the participating department has the responsibility to validate the availability of funds. http://apps.cfwnet.org/council_packet/mc review.asp?ID=27516&councildate=12/10/2019 12/1/2020 M&C Review Page 2 of 2 BQN\\ TO Fund Department Account Project Program Activity Budget Reference# Amount I I ID Year Chartfield 2 FROM [Fund I Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by: Kevin Gunn (2015) Originating Department Head: Reginald Zeno (8517) Additional Information Contact: Cynthia Garcia (8525) Steven Rathers (2057) ATTACHMENTS http://apps.cfwnet.org/council_packet/mc review.asp?ID=27516&councildate=12/10/2019 12/1/2020