HomeMy WebLinkAboutContract 55016 CSC# 55016
INTERLOCAL AGREEMENT
BETWEEN
FORT WORTH INDEPENDENT SCHOOLDISTRICT AND THE CITY OF FORT
WORTH
FISCAL YEAR 2021
In consideration of mutual covenants, promises, and agreements contained herein, THIS
INTERLOCAL AGREEMENT ("Agreement") is made and entered into between CITY OF
FORT WORTH, a home rule municipal corporation of the State of Texas, ("City") acting by and
through Jesus J. Chapa, its duly authorized Assistant City Manager, and the FORT WORTH
INDEPENDENT SCHOOL DISTRICT, a political subdivision of the State of Texas and a
legally constituted independent school district hereinafter referred to as("District'l, acting by and
through Dr. Kent P. Scribner, Superintendent,its duly authorized representative.
RECITALS
WHEREAS, City has determined that After School Programs are necessary to support
crime prevention in City during Fiscal Year 2021 to meet one or more of the Crime Control and
revention District("CCPD")goals, which are (1)to support efforts to reduce violent crime and
gang-related activities through enhanced enforcement activities and crime prevention programs;
(2) to support efforts to increase the safety of residents and to decrease crime throughout Fort
Worth neighborhoods;and(3)to support effortsto increase the safety of youth and reduce juvenile
crime through crime prevention and intervention programs; and
WHEREAS, the City Council of Fort Worth and the Fort Worth Independent School
District Board of Trustees have determined that the security and well-being of students at middle
and elementary schools during after-school hours of 3:00 M to 6:00 M are of prime importance;
and
WHEREAS,City and the District agree that the activities of elementary and middle school
children during these critical hours are of paramount importance to both government entities; and
WHEREAS,District proposes to continue the Fort Worth After School Program(FWAS)
in conjunction with the City.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Interlocal Agreement for the Fort Worth After School (FWAS)
2. Exhibit A —Scope of Work and Project [an
3. Exhibit B —Budget Narrative Spreadsheet
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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4. Exhibit C —Request for Reimbursement (RFR)
5. Exhibit D—Project Plan Status Report
6. Exhibit E—Quarterly Outcomes Report
7. Exhibit F—Request for Budget Modification Form
8. Exhibit G—Corrective Action Plan Template
9. Exhibit H —Previous Year's Corrective Action Plan(if applicable)
Exhibits "A"through"H", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term"City"shall include City,and its officers,agents,employees, and representatives.
The term "District" shall include District, and its officers, agents, employees,
representatives, servants,contractors, and subcontractors.
The term"Party"shall refer to either City or District.
The term"Parties" shall refer to both City and District.
1. AGREEMENT
1.1 District covenants and agrees to fully perform, or cause to be performed,with good faith
and due diligence, all work and services described in Exhibit "A" — Scope of Work and Project
Plan. District shall be responsible for the day-to-day administration of the Fort Worth AfterSchool
(FWAS). District agrees to spend the Program Funds in accordance with the Budget Narrative
Form as described in Exhibit "B", attached and incorporated herein for all purposes incident to
this Agreement. City and District together covenant and agree to fully cooperate in the operation
of this project and both parties agree that:
A. A coordinating board shall continue to oversee the implementation and operation
of the After-School Program. The coordinating board shall consist of thirteen (13)
positions. Members of the Board shall serve no more than two(2)terms of three
(3)years each, however,positions with asterisks(*) are permanent board members
and will not be affected by the term limit rule.Community members will be selected
by the coordinating board.
District—Four Positions
1. Representative of the Superintendent,District
2. Director, Student Discipline and Placement
3. Executive Director,Leadership *
4. Executive Director,Art Education or Instructional Music or Athletics
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City ol'Vort Worth lour Positions
5. Representative of the City Manager, City of Fort Worth
6. Chief of Police, City of Fort Worth or designated representative
7. Director,Parks and Community Services, City of Fort Worth *
8. Representative of the City of Fort Worth Library Department
Community Members —Five Positions
9. President, Safe City Commission
10. Director or Assistant Director, Tarrant County Juvenile Services
11. At-Large Community Member
12. At-Large Community Member
13. At-Large Community Member
At-Large Community members shall have experience that includes one or more of
the following categories:
• Fort Worth Council of PTAs
• District Advisory Board
• Child Care Management System (CCMS)
• United Way of Metropolitan Tarrant County
• Legal Professions
• Financial Professions
• Health and Wellness Professions
• Marketing/Media Professions
• Foundations or Philanthropy
• Evaluation
The Coordinating Board shall have the following responsibilities:
1. Approve program-wide scope,goals, and objectives;
2. Approve site selection process;
3. Select sites based on selection criteria
4. Evaluate reported results from campus programs;
5. Evaluate funding needs;and
6. Recommend future direction and standards
B. The District shall be responsible for day-to-day administration of the FWAS
Program and will, at a minimum, employ a Director and two(2)Program Coordinators,
C. The District shall establish a site-based advisory committee at each middle and
elementary school that operates an After-School Program. This committee may be a new
body, a group continued from a previous year of after-school operations, or site-based
management team provided it includes the principal and representatives of the community,
faculty,and student body.
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D. The District shall continue to work with an independent entity to conduct an in-
depth longitudinal evaluation of the After-School Program. The evaluator shall provide an
overview and feedback on existing programs and recommendations for improvement.
E. The City Council of Fort Worth and the Fort Worth Independent School District
Board of Trustees shall meet annually to review the After-School Program.
2. ADMINISTRATION AND RECORDS/REPORTS
A. The mission of the After-School Program shall be to enable needs-based after-
school programs in a safe environment that result in educational,physical, and
social development for elementary and middle school aged children.
l. The associated program goals, performance measures, and activities are
listed in Exhibit A.
2. Operational Imperatives of the After-School Program are to ensure that
program participants achieve improvement in core program outcomes
through an accountable system of measurement.
3 To ensure that existing programs are not duplicated,or if appropriate, are
expanded orcomplimented through an inventory and evaluation of existing
programs.
B. CITY will:
1. Ensure the implementation of the goals of the After-School Program.
2. Monitor sites to ensure quality and compliance of programs.
3. Monitor program compliance.
4. Make recommendations regarding programming.
5. Assist/participate with Campus Advisory Committees.
6. Subject to availability and appropriation,provide funding for program pursuant
to the amounts identified in Exhibit B.
7. Approve the After-School Program Service Provider, but such approval shall
not be unreasonably withheld.
C. DISTRICTwill:
1. Provide guidance and direction in the development of programs and activities
on campus.
2. Supervise, monitor, and guide to ensure alignment of project activities with
program guidelines.
3. Identify appropriate District students for referral and program participation.
4. Assist in the recruitment of students.
5. Obtain parental percussion for student participation in program.
6. Provide appropriate student orientation.
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7. Provide access to necessary use of facilities that are conducive for program
activities daily, including use of telephone.
8. Provide regular program updates to respective Site-Based Management Teams.
9. Provide program compliance and project development assistance through the
Campus Advisory Committee or Site-Based Management Team.
10. Coordinate planning for tutoring.
11. Ensure After-School staff is receiving support from teachers at the school.
12. Ensure safety of students After-School.
13. Provide internal and external evaluation services.
14. Select third-party After-School Program Service Providers. District shall
provide the name of each After-School Program Service Provider to the CITY
for approval within ten(10) days after selection by District. The After-School
Program Service Provider shall not provide any services under this Agreement
until approved by the CITY.
15. Provide CITY with a copy of their Agreement with the approved After-School
Program Service Provider.
16. Ensure that all approved After-School Program Service Providers are in full
compliance with this Agreement.
3. RECORDS AND TRAINING
A. Records to be submitted to CITY by DISTRICT:
I. The District shall annually submit:
a. A list of participating schools. The list shall include a contact person for
each campus, a telephone number,and e-mail address;
b. Current school year calendar;
c. Discipline Policy;
d. Staff Training Schedule;
e. Student Enrollment Procedure;
f.Student Recruitment Procedure; and
g. Lesson plans, to include planned annual/monthly schedule of activities.
2 The District shall subnut monthly:
a. Monthly Project Plan Status Report, showing success in meeting
goals and measurements as outlined in Exhibit A—Project Plan.
b. Attendance records shall be taken daily and submitted monthly and
shall include:
1)Number of students registered or enrolled; and
2)Participation —average daily attendance.
C. Coordinating Board meeting schedule and minutes.
B. Records to be maintained on site:
1. Participant registration;
2. Parental consent forms;
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3, Written Safety Policy and Procedures;
4 Disciplinary actions; and
5. Staff training records.
C. Reports that provide a method of evaluation for improvements in Academics,
Social Skills, and Recreational Activities.
1. Pre-Program
2. Mid-Year
3. Post program
4. Responsibilities of District
4.1 District covenants and agrees to fully perform, or cause to be performed,with good faith
and due diligence, all work and services described in Exhibit "A" — Project Plan, attached,and
incorporated herein for all purposes incident to this Agreement. District shall be responsible for
day-to-day administration of the Fort Worth After School Program. District agrees to expend the
Program Funds in accordance with its Fort Worth After School Program budget, described in
Exhibit "B", attached. Program activities shall be reported in accordance with Exhibit "D",
attached,and quarterly outcomes shall be reported in accordance with Exhibit "E", attached.
4.2 District shall be responsible for the enforcement of these responsibilities on any After
School Program Service Providers that are selected by the District. The District shall include the
same Project Plan Status Reports and Quarterly Outcomes Reports in any After School Program
Service Providers Contracts that District enters into associated with the funds provided through
this Agreement. The City will be provided with copies of all executed agreements between the
District and any After School Program Service Providers within five (5)days of their execution.
5. Program Funds
5.1 in no event shall the total distribution from City made to the District during the Term of
this Agreement exceed the total sum of$1,495,000.00("Program Funds").
5.2 Payment of the Program Funds from City to District shall be made on a cost-
reimbursement basis following receipt by City from District of a signed Request for
Reimbursement (RFR), as described in Exhibit "C" along with copies of all receipts and other
supporting documentation. District shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 7.2 below with each RFR to support
expenditure of Program Funds. Such reports shall be signed by the District or duly authorized
officer of the District. The RFR and Project Plan Status Report shall be submitted to City no later
than the 151h day following the end of the month. Submittal of a monthly RFR Project Plan Status
Report and Quarterly Outcomes Report is required even if services are not provided.
Each monthly RFR should be sequentially numbered and include expense documentation that is
legible, detailed,clear and concise. The submitted RFR shall include monthly and quarterly reports
as applicable. Submissions must be scanned and submitted to the Grants and Program Management
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Section of the Fort Worth Police Department. Submissions should be titled "Fort Worth
Independent School DistrictRFR Month" and sent either via email to
('111) (irittlts(ct;inrtwortlucxas.l;ov, or via mail addressed as such: ATTENTION: Contract
Compliance Specialist, Financial Management Division, Bob Bolen Public Safety Complex,
505 W. Felix St.,Fort Worth,Texas, 76115.Reimbursements will not be made until after receipt
of an acceptable and approved RFR and a monthly Project Plan Status Report from the District.
Additionally,a Quarterly Outcomes Report is required as described in section 4.2 and must be
approved prior to reimbursements. Reimbursements shall be made within 30 days of receipt of
said documents. incomplete or incorrect submissions shall be returned to the District for
resubmission, restarting the 30-day reimbursement schedule.
5.3 District is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, District must
submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
5.4 Any modifications of more than five (5) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form(Exhibit "F")must be submitted,and request must be approved by
City,before any money is moved to the line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month.The new modified budget
shall not exceed the total amount of Program Funds.
5.5 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit "F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds.
5.6 District will document cost allocations for all budgeted expenses throughout the entirety of
the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, District will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the District's policy and procedures for the documentation of the cost allocations shall
be made available to the City upon request.
5.7 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B"of this Agreement or an approved budget modification form.
5.8 The District will be responsible for imposing the same program funding requirements as
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listed in Section 5 of this Agreement on any After-School Program Service providers that it selects
to carry out its After-School Programs and will report any Budget Modifications that an After-
School Program Service Provider makes to the City.
5.9 Budget modification can only occur within the Direct and Indirect costs.Funds may not be
moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in sections 2.3,2.4. and 2.5.
5.10 Request for Budget Modification Form(Exhibit"F")shall be submitted via either email to
CPD_Grants@fortworthtexas.gov or to the Contract Compliance Specialist, Financial
Management Division, Bob Bolen Public Safety Complex at 505 W. Felix St.,Fort Worth, Texas,
76115.
6. Term
This Agreement shall commence upon October 1, 2020 ("Effective Date"), and shall end
on September 30,2021 ("End Date").All of District's expenditures under this Agreement must be
completed no later than September 30, 2021. The City reserves the right to withhold the final
Request for Reimbursement until all required documents have been received by the District.
7. Program Performance
7.1 District agrees to maintain full documentation supporting the performance of the work and
fulfillment of the objectives set forth in Exhibit"A."
7.2 District agrees to provide a monthly Project Plan Status and Quarterly Outcomes Report to
document the performance of the work described in Exhibit "D" and Exhibit "E," respectively.
The Project Plan Status and Quarterly Outcomes Report shall document the program activity
names, numbers of participants attending,details of the activities, and a description of the goals
achieved in support of the CCPD goals. Quarterly Outcomes Report shall be reported on a quarterly
basis and included in the January, April, July, and October RFR and Project Plan Status Report
submittals. Additionally,the Quarterly Outcomes Report must include descriptions of any realized
successes, and zip code data for unduplicated participants. The monthly Project Plan Status and
Quarterly Outcomes Report shall be submitted to City no later than the 1511 day after the end of
each month.
7.3 District agrees that the monthly Request for Reimbursement and Project Plan Status and
Quarterly Outcomes Report will be submitted to City no later than the 15" day after the end of
each month. Should District not be able to meet these requirements in a given month, the District
shall provide written notification prior to the deadline that details the expected date of submission.
If no notification is received before the 15th day, the City may document for future corrective
action. If,by the last day of the same month, District has not submitted the required reports, City
will send a non-compliance letter notifying District's duly authorized representative of a possible
suspension of program funding.
7.4 District agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
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consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. District agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR,Project Plan Status,or Quarterly
Outcomes Report,or for failing to take corrective actions and responding to audit reports by the
City.The CAP will contain the identified issue found by the City,how the District will correct that
issue, who the responsible person will be to ensure completion, and a target completion date.An
example of this form is attached as Exhibit "G".
7.5 A representative of the program from the District shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
8. Default and Termination
8.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to District hereunder shall be exclusively from monies
received from the CCPD,and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by District
under or in connection with this Agreement.
8.2 This Agreement may be terminated by City, in whole or in part, at any time and for any
reason upon written notice as specified in section 8.3.
8.3 Termination will be effected by delivering to District written notice of termination,
specifying the portion of the Agreement affected and the effective date of termination. Upon
District's receipt of notice of termination, District shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
8.4 In the event City suspends or terminates this Agreement for cause, and the cause for such
suspension or termination is determined to be invalid, the District's remedy shall be reinstatement
of this Agreement, and reimbursement for any amount, due under the Agreement. District
expressly waives any and all rights to monetary damages, including but not limited to actual,
consequential, and punitive damages, court costs, and attorney's fees.
8.5 Within thirty(30) days following the date of termination of this Agreement, District shall
return to City any property provided hereunder. City will have no responsibility or liability for
District's expenditures or actions occurring after the effective date of termination of the
Agreement.
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9. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City.District shall maintain all equipment used in the administration and execution of Fort Worth
After School (FWAS). District shall maintain, replace, or repair any item of equipment used in
support of the Fort Worth After School(FWAS), or for use under the terms of this Agreement that
no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any
equipment used in support of Fort Worth After School (FWAS)and/or foruse underthe terms of
this Agreement is the sole responsibility of District.District shall not use Program Funds to repair
or replace said equipment. District shall use any and all equipment purchased with Program Funds
exclusively in support of Fort Worth AfterSchool(FWAS).Within 10 daysfollowing thepurchase
of equipment, District shall submit to City a detailed inventory of all equipment purchased with
Program Funds to the Grants and Program Management Section at the address set forth in
paragraph 2.2 above. The equipment inventory shalt include an itemized description of each piece
of equipment, the date each piece of equipment was purchased,the cost of purchase for each piece
of equipment, and the location of each piece of equipment.
10. Administrative Requirements
10.1 District agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or District,with such audit to be performed by an auditor
selected by the City or the Board. All records shall be retained for three (3)years following the
termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
District under this Agreement. District, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for investigation,
examination, and and it.In the event of such audit by City,a single audit of all District's operations
will be undertaken and may be conducted either by City (performed by staff in the Police
Department or the City's Internal Audit Department) or an independent auditor approved by the
City or Board. District shall submit a copy of any audit performed by their independent auditor
within 30 days of receipt of the final audit report.
In addition,if the District receives $300,000.00 or more during any fiscal year, the District shall
also be required, at its own cost,to engage an independent third-party to perform an audit regarding
the receipt and use of CCPD funding and to provide a copy of such audit report to City staff. If
funding recipient is already obtaining a general audit of its financial matters by independent third-
party, that audit may be used to satisfy this requirement so long as it specifically includes separate
review of the records of CCPD funds. Because the independence of external audit firms is best
maintained by changing firms regularly, if a funding recipient continues to use the same audit firm
for more than three consecutive fiscal years, that fact will be reported to the Board and may result
in the amount of funding to the recipient being reduced or eliminated.
10.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved
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within fifteen (15) days after notice to District by City. If questions are not resolved within this
period, City reserves the right to withhold further funding under this and/or future agreement(s)
with District.
10.3 If, as a result of any audit, it is determined that District misused, misapplied or
misappropriated all or any part of the Program Funds,District agrees to reimburse City the amount
of such monies so misused, misapplied or misappropriated, plus the amount of any sanction,
penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
10.4 District's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include, but are not limited to:providing final Project Plan Status
Report and Quarterly Outcomes Report,making final payments, and disposing of Fort Worth After
School(FWAS) assets as appropriate, if deemed required by the City in its sole discretion.
10.5 District covenants and agrees to fully cooperate with City in monitoring the effectiveness
of the services and work to be performed by District under this Agreement, and work to be
performed by District under this Agreement and City shall have access at all reasonable hours to
offices and records of District, its officers, members, agents, employees, and subcontractors for
the purpose of such monitoring.
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10.6 Throughout the term of this Agreement and for up to three"months after its expiration, the
City may periodically request, and the District will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s) receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
10.7 If the District maintains the information the City is requesting, the District shall provide
the requested information to the City withir�'3( clays of receipt of the request. If the District does
not maintain the requested information as of the date it receives the City's request, the District
shall begin collecting such information as of that date,shall provide an initial response regarding
that information within sixty days,and shall thereafter update that information on request.
10.8 1 f necessary, an amendment may be brought forward to identify additional specific metrics
that District will be required to maintain and provide to the City to evaluate the effectiveness of
the Crime Control and Prevention District Funding.
Section 10 shall survive the expiration or terminailon of this Agreement.
11. Independent Contractor
11.1 District shall operate hereunder as an independent contractor and not as an officer, agent,
or servant or employee of City. District shall have exclusive control of, and the exclusive right to
control, the details of the work and services performed hereunder, and all persons performing
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same, and shall be solely responsible for the acts and omissions of its officers, members, agents,
servants, employees, subcontractors, program participants, licensees, or invitees. The doctrine of
respondent superior shall not apply as between City and District, its officers, members, agents,
servants, employees, subcontractors, program participants, licensees, or invitees, and nothing
herein shall be construed as creating a partnership or joint enterprise between City and District.
No federal, state,or local income tax, nor any payroll tax of any kind,shall be withheld or paid by
City on behalf of District. District shall not be treated as an employee with respect to the services
performed pursuant to this Agreement for federal or state tax purposes. It is expressly understood
and agreed that officers, members, agents, employees, subcontractors, licensees, or invitees of
District, and any program participants hereunder are not eligible for, and shall not participate in
any employer pension, health, or other fringe benefit plan provided by City. It is expressly
understood and agreed that City does not have the legal right to control the details of the tasks
performed hereunder by District, its officers, members, agents, employees, subcontractors,
program participants, licensees, or invitees.
11.2 City shall in no way nor under any circumstances be responsible for any property belonging
to District, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed,or in any way damaged.
12. Liability and Indemnification
To the extent allowed by law, each of the parties shall be liable and responsible for any
damages or loss caused by the negligent acts or omissions, or malfeasance or intentional
misconduct of each of its respective officers, agents, servants, or employees. Nothing in the
performance of this Agreement shall impose any liability for claims against District, other than
claims that may arise as set forth in this section and Section 12, or for claims which the Texas Tort
Claims Act may impose liability. Nothing in the performance of this Agreement shall impose any
liability for claims against the City of Fort Worth other than claims that may arise as set forth in
this section or for which liability may be imposed by the Texas Tort Claims Act.
District shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
Section 12 shall survive the expiration or termination of this Agreement.
13. Non-Assignment
No assignment or delegation of duties under this Agreement by District shall be effective
without City's prior written approval.
14. Prohibition Against Interest
14.1 No member, officer,or employee of the City,or its designees or agents;no member of the
governing body of the locality in which the Fort Worth After School (FWAS)is situated;and no
other public official of such locality or localities who exercises any functions or responsibilities
with respect to the Fort Worth After School (FWAS) during his tenure or for one year thereafter,
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shall have any interest, direct or indirect, in any contract or subcontract,or the proceeds thereof,
for work to be performed hereunder. District shall incorporate, or cause to be incorporated, like
language prohibiting such interest, in all District and subcontracts hereunder.
14.2 No officer, employee, member, or program participant of District shall have a financial
interest, direct or indirect,in this Agreement or the monies transferred hereunder, or be financially
interested,directly or indirectly, in the sale to District of any land, materials, supplies, or services
purchased with any funds transferred hereunder, except on behalf of District, as an officer,
employee, member, or program participant. Any willful violation of this paragraph with the
knowledge, expressed or implied, of District or its subcontractors, shall render this Agreement
voidable by City of Fort Worth.
15. Nondiscrimination
15.1 In accordance with the federal,state,and local laws and ordinances, District covenants that
neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment,discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification,retirement plan, statutory requirement, or statutory
or ordinance exception.
15.2 District will not unlawfully discriminate against any person or persons because of age, race,
color, religion, sex, disability, national origin, or sexual orientation, nor will District permit its
officers, members, agents, employees, subcontractors, or program participants to engage in such
discrimination.
16. Compliance
16.1 District, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, stale and local, including all
ordinances,rules and regulations of City. If City calls to the attention of District in writing to any
such violation on the part of District or any of its officers, members, agents, employees,
subcontractors or program participants, then District shall immediately desist from and correct
such violation.
16.2 District shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of District in writing to any
such violations on the part of District or any of its officers,members, agents, employees, program
participants or subcontractors, then District shall immediately desist from and correct such
violation.
17. Waiver of Immunity
The parties and their respective governing bodies do not waive any immunity by entering
into this Agreement, and each fully retains all immunities and defenses provided by law or
FY2021 Interlocal Agreement between CFW&FWISD Page 13 of 42
otherwise with respect to any action based on or occurring as a result of this Agreement,
18. Insurance Requirement
18.1 District shall procure and shall maintain during the term of this Agreement the following
insurance coverage:
(a) Commercial General I.ia_hility(C(i1.1: $1,000,000 per occurrence, with a $2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Von-Profit Organization Liability or I)ircetors & Ui'ficcl's Liabili�: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Autumobile Liability: $1,000,000 each accident on a combined single limit basis OR split
limits are acceptable if limits are at least $250,000 Bodily Injury per person, $500,000
Bodily Injury per accident and $100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
18.2 District's insurer(s) must be authorized to do business in the Slate of Texas for the lines of
insurance coverage provided and be currently rated in terms of financial strength and solvency to
the satisfaction of the City's Risk Manager.
18.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
18.4 District further agrees that it shall comply with the Worker's Compensation Act of Texas
and shall provide sufficient compensation insurance to protect District and City from and against
any and all Worker's Compensation claims arising from the work and services provided under this
Agreement.
19. Miscellaneous Provisions
19.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
19.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
19.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
FY2021 Interlocal Agreement between CFW&FWISD Page 14 of 42
performance, attempted performance or non-performance of this Agreement, venue for said action
shall lie in state courts located in Tarrant County,Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
19.4 District represents that it possesses the legal authority,pursuant to any proper,appropriate
and official motion, resolution or action passed or taken, to enter into this Agreement and to
perform the responsibilities herein required.
19.5 This written instrument and the exhibits attached hereto constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void. Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
19.6 All notices required or permitted by this Agreement must be in writing and deemed
delivered on the earlier of the date actually received or the third day following (i) deposit in a
United States Postal Service post office or receptacle; (ii) with proper postage (certified mail,
return receipt requested);and(iii) addressed to the other party at the address as follows or at such
other address as the receiving party designates by proper notice to the sending party:
CITY: Jesus Chapa, Assistant City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth,TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn:Police Contracts
200 Texas Street
Fort Worth, TX 76102
DISTRICT: Kent P. Scribner Superintendent
Fort Worth Independent School District
2901 Shotts St.
Fort Worth, TX, 76107
Copies To. Office of Legal Services
100 N. University Dr.
Fort Worth,TX 76107
FY2021 Interlocal Agreement between CFW&FWISD Page 15 of 42
19.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance, or administration of any sectarian or religious facility or activity, nor
shall said performance rendered or funds received be utilized so as to benefit,directly or indirectly,
any such sectarian or religious facility or activity.
19.8 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed apart of this Agreement.
19.9 District is required to conduct criminal background screenings for all volunteers or
employees who will be working with children under the proposed program. All criminal
background checks shall be in compliance with Texas Department of Family and Protective
Services standards,the Texas Administrative Code and all other applicable law. District will be
responsible for conducting criminal background screening and maintaining appropriate records,
which will be subject to review by the City.
19.10 The provisions and conditions of this Agreement are solely for the benefit of the City and
District and are not intended to create any rights, contractual or otherwise, to any other person or
entity.
19.11 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
19.12 District shall verify the identity and employment eligibility of its employees who perform
work under this Agreement, including completing the Employment Eligibility Verification Form
(1-9). Upon request by City, District shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. District
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any District employee who is not legally eligible to
perform such services. City, upon written notice to District, shall have the right to immediately
terminate this Agreement for violations of this provision by District.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
FY2021 Interlocal Agreement between CFW&FWISD Page 16 of 42
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County,Texas, to be effective this day of 20
APPROVED AND AGREED FOR CITY
OF FORT WORTH APP+EDDED FOR
Tesus ChApa FWI nnnn.
Jesus Chapa(Dec 10,2020 10:49 CST)
Jesus J. Chapa
Assistant City Manager KentSupeAPPROVAL RECOMMENDED DateC�CiCJ
,/dtwry
Edwin Kraus(Dec 9,2020 14:59 CST)
Edwin Kraus APPROVED AS TO FORM AND
Chief of Police LEGALITY F( R FWISD
APPROVED AS TO FORM AND
LEGALITY FOR CITY OF FORT Attclrney for FWISD
WORTH
Date: 1612*12s;t&
Thomas R.Hansen ppF ,0000%
Assistant City Attomey ATTEST a�°*o!
%o o
10-Ai'N Gam GOGII�GG I a oo x+
- ono °=d
Contract Compliance Manager: By signing I for Ronald P.Gonzales(Dec 10,2020 11:16 CST) P * *�
acknowledge that[am the person responsible Mary J. Kayser dQII��ExA54ap
for the monitoring and administration of this City Secretary
contract, including ensuring all performance Dec 10,2020
and reporting requirements. Date:
A�7e,. M&C No. 20-0628
Keith Morris 1295 CERTIFICATION:N/A
Grants Manager
L.G[?.bILrLBd November 10,2020
Anael Luebanos, School Board Secretary
Z�
De a y fiupe utendent
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
FY2021 Interlocal Agreement between CFW&FWISD Page 17 of42
EXHIBIT A: SCOPE OF WORK-COVER SHEET
CONTRACTOR: Fort Worth ISD AMOUNT REQUESTED: $ 1,495,000.00
PROGRAM/PROJECT TITLE: Fort Worth After School Program(FWAS)
DIRECTOR: Miguel Garcia,Jr. PHONE NUMBER: (817) 815-2950
PHYSICAL ADDRESS: 2901 Shotts St,Fort Worth,TX 76107
CONTACT PERSON: Miguel Garcia,Jr. EMAIL ADDRESS: miguel.garcia24@fwisd.org
PHONE NUMBER: (817)637-5304 FAX NUMBER: N/A
GEOGRAPHICAL AREA/COUNCIL DISTRICT SERVED: Please mark all that apply
Q Specific Zip Code(s)-Specify below: x City Wide(ALL) O Council District 3 Q Council District 4
Q Council District 2 Q Council District 6 Q Council District 7
Q Council District 5 Q Council District 8 Q Council District 9
CONTRACTOR STATUS: ❑ Registered Private Nonprofit(5010) ❑Registered Public Nonprofit
0 Public School District
CCPD PROGRAM FOCUS AREA—see page 2
® After School Program ❑ Safe Haven Youth Program ❑ Comin' Up Gang
❑ Family Justice Center ❑ Crime Prevention Agency Partnership
MARK THE APPLICABLE CCPD GOAL(S)—see"Definitions of Underlined Terms"before making a selection
❑ Reduce violent crime through crime prevention programs
❑ Reduce gang-related activities through crime prevention programs
❑ Increase safety in neighborhoods(see"Direct Neighborhood Project")
❑ Decrease crime in neighborhoods(see"Direct Neighborhood Project")
❑ Increase the jsqfLe1y of youth through crime prevention programs or intervention programs
X Reduce juvenile crime through crime prevention programs or intervention programs.
MARK(IF APPLICABLE) THE CCPD SPECIAL EMPHASIS
X Program incorporates literacy instruction/skills for children ages 0-9.
MARK THE PRIMARY TARGET POPULATION(S)
❑ Previously Adjudicated ❑ Never Adjudicated ❑ Children of Adjudicated
❑ Adults X Children ❑ Parents
CERTIFICATION:
I certify that the information contained in this contract fairly represents the above-named Contractor's operating
plans and budget. I acknowledge that I have read and understand the requirements and will comply with all
applicable rules and regulations relating to the contract process. I certify that I am authorized to sign this form and
to enter into and execute a contract with the City of Fort Worth to provide the services authorized.
NAME: Miguel Garcia Jr. TITLE: Director
Miguel Garcia,Tr. Dec 8,2020
SIGNATURE: Mig-ue DATE•IGarcia,Jr.(Dec8,202008:42CST)
FY2021 Interlocal Agreement between CFW&FWISD Page 18 of 42
EXHIBIT A
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EXHIBIT A: SCOPE OF WORK- PROGRAM NARRATIVE
PROGRAM ABSTRACT
Fort Worth After School "Always Leading" will provide structured programs at 66 campuses in Fort Worth
Independent School District. Programming will be delivered to at-risk students by qualified professionals four
days a week for three hours a day from August 2020 until May 2021. Participants will complete homework,
participate in reading challenges, career exploration activities, engage in social and emotional learning activities,
as well as social and restorative practices with law enforcement and community partners.
PROBLEM AND CAUSES
1) Programs must address at least one of the following CCPD problem area(s) from the Goal selected on
the cover sheet: violent crime, gang-related activities, laftly of residents and/or youth, crime in Fort
Worth neighborhoods, or iuvenile crime. Agencies should consult the specific definitions included in
this packet. Please justify your selection on the cover sheet by
a. Identifying and describing the problem area(s) relevant to your program.
b. Identifying if your contract is for a crime prevention program, intervention program, or a direct
neighborhood proiect.
c. Please describe in detail the causes of those problem area(s) and cite sources.
For the last 20 years, Fort Worth After School has provided safety for youth by providing structured
afterschool programming emphasizing crime prevention and personal leadership skills as well as providing safe,
adult supervised spaces for youth after school. Programming utilizes evidence-based constructs from the National
Institute of Out-of-School Time(NIOST),the National Afterschool Association,the Afterschool Alliance, as well
as research by other youth development-based organizations. The primary purpose of FWAS was to address
student safety from 3:00 to 6:00 P.M. and to mitigate juvenile crime or crimes against juveniles occurring during
this time.According to research,there are three mainproblem areas that contribute to youth safety and/or juvenile
crime: lack of supervision, lack of engaged parents or adults, educational competence, and childhood trauma. In
addition, a lack of student safe places and adequate resources contribute to the problem areas.
America After 3PM(a consortium of experts from academia,police chiefs,sheriffs and youth development
specialists)reported that the hours between 3:00 pm—6:00 pm,Monday through Friday are the highest time period
associated with juvenile crime. Data included crimes committed by and against juveniles.Data also supported that
this time period is associated with youth experimentation with illicit drugs and/or alcohol, as well as being highly
correlated with teen pregnancy. The prime reason for the increase in youth related crime, experimentation with
drugs/alcohol, and teen pregnancy is that juveniles lack proper supervision because heads of households are
typically at work until 6:00 pm.
Much of the research on the need for safe places or programs for youth stemmed from the publication of
A Matter of Time:Risk and opportunity in the out of school hours(Carnegie Council on Adolescent Development,
1992)that changed the way after school time was viewed across the country. The report found that approximately
40%of an adolescent's time is discretionary—"spent alone,with peers or in some cases with adults who may exert
negative influences or exploit them,"(p.28)and that few students, especially in those in low-income communities,
had access to adult supervised enriching activities.
A recent example of how unsupervised time impacts juvenile crime can be seen now in Fort Worth during
the COVID 19 pandemic. During a conference call with FWISD personnel, the Fort Worth Police Department
reported that juvenile related crime in Fort Worth has decreased by 30% in the weeks following the regularly
scheduled spring break, March 9-13, 2020. Parents and/or guardians have had to work from home or have become
unemployed,providing nearly around the clock supervision of youth in their care. A key component to the success
FY2021 Interlocal Agreement between CFW&FWISD Page 22 of 42
EXHIBIT A-Program Narrative
of FWAS has been the active role of the FWAS Coordinating Board. The Board is composed of key personnel
from the City of Fort Worth,FWISD,Tarrant County Juvenile Services and other prominent organizations. FWPD
Chief of Police has always been represented and all Chiefs, since the inception of the program have noted that a
program that provides at least 3500 (all sites) students a safe, enriching environment after school can only benefit
the City of Fort Worth. Less crime is committed. There is less experimentation with illicit drugs or alcohol.
There are fewer opportunities for teen pregnancy. There are far more opportunities for growth.
Youth development experts agree that while there is no singular determining factor why youth commit
crimes, they agree that youth may simply be emulating negative behavior demonstrated by older siblings and/or
relatives residing with the family, neighborhood friends, or something viewed on TV or social media. Youth may
also resort to crime as a result of poor school performance including poor grades,high absenteeism,and discipline
issues. Finally, youth may commit crime due to parent apathy or neglect, (Secure Teen— "Why do Teens Commit
Juvenile Crime?" www.secureteens.com; Program of Research on the Causes and Correlates of Delinquency -
Causes and Correlates).
Childhood trauma is a major factor in youth development leading to adulthood. The ACES study indicates
that trauma during childhood leads to negative health and other consequences later in life, (CDC-Kaiser
Permanente Adverse Childhood Experiences (ACE) Study). "Children experience their world through
relationships with parents and other caregivers. Safe, stable,nurturing relationships and environments are essential
to preventing child abuse and neglect, (Violence Prevention,Child Abuse&Neglect, and CDC.gov). The research
tells us that youth who experience violence, abuse, or neglect, witness violence in the home or community, have
a family member attempt or die by suicide or grow up in a household with substance misuse, mental health
problems, or instability due to parental separation or household members in jail or prison have lasting effects on
youth.
Despite what we know about trauma and childhood experiences, there is a persistent focus on the "deficit
or risk-oriented model" in education and youth development based on government funding of programs for "at-
risk"youth. Because this at-risk approach is still widely used, most prevention or intervention programs continue
to address symptoms rather than prolonged efforts in keeping students on a more positive path. Schargel and Smink
(2001) relate that most reform or intervention efforts fail to succeed for three reasons, reforms are episodic, they
address symptoms rather than causes, and they are not systemic.
Episodic programs, those that stop and start, address a multitude of symptoms and exist across all levels
of the educational system today. As Goleman relates in Emotional Intelligence (1995):
"... over the last decade or so `wars' have been proclaimed, in turn, on teenage pregnancy, dropping out, drugs,
and most recently violence. The trouble with such campaigns,though, is that they come too late, after the targeted
problem has reached epidemic proportions and taken firm root in the lives of the young. They are crisis
intervention, the equivalent of solving a problem by sending an ambulance to the rescue rather than giving an
inoculation that would ward off the disease in the first place. Instead of more such `wars,' what we need is to
follow the logic of prevention, offering our children the skills for facing life that will increase their chances of
avoiding any and all of these fates," (p. 256).
Furthermore, current programs generally address a single issue, do not offer a sufficient array of enriching
or challenging activities, and are typically isolated from other programmatic endeavors even when offered at the
same school (Carnegie Council on Adolescent Development, 1992). Benson (1997) believes that programs are
crucial and need reinforcement, but these should supplement "individual commitments of caring" and that adults
should be invested with youth both in and outside of these programs to provide the continuity that youth need in
their lives. Research also indicates that preventing childhood trauma relies on creating and sustaining safe, stable,
nurturing relationships and environments for all children and families.
PROGRAM ACTIVITIES AND OUTCOMES
FY2021 Interlocal Agreement between CFW&FWISD Page 23 of 42
EXHIBIT A-Program Narrative
2) Describe the direct target population the program/project will directly benefit. How many people?
What definable population group (i.e. age, ethnicity, etc.)? What neighborhood(s)?
When Fort Worth After School was originally created in 1999 by the City of Fort Worth and Fort Worth
ISD Joint Task Force, the schools were selected based on neighborhood crime, low academic performance, and
economic need. The schools selected were predominantly designated as Title 1 schools. The original task force
believed it was imperative to identify campuses for program inclusion that had the greatest need. Most students
at the selected campuses were deemed "at-risk" by the Texas Education Agency
(TEA) http://ritter.tea.state.tx.us/peims/standards/1314/eO9l9.htm1. Additionally, the selected campuses qualify
to have Intervention Specialists from the FWISD Student Support Services (SSS) signifying a high percentage of
the students have some level of trauma and require additional support. Intervention Specialists work with FWISD
Counselors at each of these campuses to address student needs.
The task force believed it was vital to designate a school as a FWAS participating site and not identify
individual students as it might lead to a negative stigma/label placed on youth participants. Therefore,any student
who attended a FWAS site would be eligible to participate in afterschool enrichment programs by meeting some
minimal criteria. This ideology has been used for the past 20 years and will continue for the 2020-2021 school
year.
Minimal criteria for student selection is based on a comprehensive data set that includes real time student
performance data including grades in high-stakes accountability areas (State of Texas Assessments of Academic
Readiness— STAAR), attendance, number of referrals, socio-economic status, free/reduced meals, ethnicity and
gender among other factors included in the TEA Public Education Information Management System (PEIMS).
The data are compiled twice a year by Dr. Terri King in the Grants Compliance and Management Department.
FWAS will provide structured afterschool enrichment programs at 66 FWISD campuses (17 Middle and
49 Elementary schools). Program guidelines require a minimum Average Daily Attendance (ADA) of 50
participants per day at all sites. Many program sites, especially middle school will register and enroll many more
than 50 students in order to reach the required ADA.
FWAS serves a diverse student group that reflects the diversity of FWISD: about 50% of participants are
Hispanic,33%African American, 18%Anglo and 2%Asian Pacific and/or Native American. FWAS participants
are evenly divided by gender (51% Female and 49% Male) and about one-third of participants are classified as
Limited English Proficient (LEP). Elementary age students (ages 9 — 12) make up the majority of participants
due to campus selection, but FWAS is a national leader in middle school participation (ages 12-15). FWAS has
historically outpaced other national programs and provided more opportunities for middle school Hispanic and
African American middle males. Forty-two(42)different zip codes are represented in FWAS and all City Council
Members' and FWISD Board of Trustees' Districts are represented in FWAS.
3) Describe how your program/project addresses the causes of the problem area(s) and achieves the goals
of CCPD. Cite relevant sources for evidence-based, evidence informed, or promising practice.
The four main problem areas that contribute to youth safety and/or juvenile crime discussed earlier were:
lack of supervision, lack of engaged parents or adults, educational competence, and childhood trauma. In
addition, a lack of student safe places and adequate resources contribute to the problem areas.
To address the lack of supervision and negate childhood trauma by creating safe,nurturing spaces, FWAS
will provide positive role models from school dismissal until 6:00 for elementary and 6:30 for middle school sites.
Most mentors providing programming are school-day teachers from the respective campuses. These individuals
are familiar with participants and are able to provide the structure, support, and continuity needed to work
successfully with students. Other support personnel are typically individuals who have worked with FWAS for
FY2021 Interlocal Agreement between CFW&FWISD Page 24 of 42
EXHIBIT A-Program Narrative
multiple years and are familiar with program guidelines and expectations. Adult to student ratios (1:15 ES and
1:20 MS) are intentionally low to ensure frequent, positive interactions with students so that their needs are met.
Providing children with the opportunity to develop positive behaviors is the foundation of most efforts to
prevent youth crime and violence. "For nearly three decades, educators, policymakers, and criminal justice
professionals have sought effective crime prevention strategies. Effective strategies include comprehensive
approaches that provide opportunities for education, mentoring, conflict resolution training, and safety; engage
youth and their families; and are community-based and integrated". Delinquency Prevention Works. 1995 (May).
Washington, D.C.: Office of Juvenile Justice and Delinquency Prevention, U.S. Department of Justice.
FWAS programs are extensions of the school-day and provide the"lab"setting for core school-day subject
areas. These efforts assist with poor academic performance. Students are allowed to explore through Project
Based Learning (PBL) and Applied Learning Activities increasing their desire to learn and providing learning
opportunities in a safe environment. Literacy efforts such as Battle of the Books and Achieve 3000 also allow
students to grow and maintain or attain grade-level mastery.
Twenty-year,longitudinal data and program satisfaction surveys indicate that students who are performing
poorly in school typically begin to perform better in school and attend school more often after they participated
in FWAS for multiple years (King, T.C., Examining the Relationship Between Persistence in Attendance in an
Afterschool Program and an Early Warning Index for Dropout, Dissertation, 2013) . During this time, school
staff have also remarked at improvement made by students who participate in FWAS. Teachers have state that
students who participate generally have a higher level of respect toward them and students.
FWAS program activities are an extension of the academic day classroom by providing additional quality
resources, experiments, and enrichment classes for the students. These opportunities provide experiences that
expose students to new quality learning extensions that includes fieldtrips, guest role models, mentoring
programs, hands-on learning, college and career exploration, and service-learning projects. The relationship
between students, parents, schools and communities creates a web of support for the student. Equipping and
supporting the entire family unit is integral to the social, educational and emotional success of the child.
In addition, FWAS will utilize FWISD Student Support Services programs to build a bridge between the
school and family. FWAS will also work with FWISD Parent Engagement to connect parents to vitally needed
resources.
• Parents will be provided pertinent information and resources to improve communication and knowledge
of working with their children.
• The opportunity to volunteer and feel a sense of contributing to their student's school success.
• Promote family engagement through activities and ongoing support to the families
FWAS has long history of working with other community agencies to provide the needed wrap- around
services for participating families so attention may be focused on student success.
4) Describe your measurable program activities and how they address the causes you described in Question
#1. Please include a description of measures and how your program will meet these goals.
Lack of Supervision
FWAS will provide programming four days a week from school dismissal until at least 6:00 pm from
September 2020—May 2021. Programming will include qualified adults equipped addressing student needs.
FWAS will provide a minimum of 50 program slots at 66 campuses which means that FW Police will have,
at a minimum, 3,300 youth that they will not have to address between 3:00 pm—6:00 pm. These youth will not
FY2021 Interlocal Agreement between CFW&FWISD Page 25 of 42
EXHIBIT A-Program Narrative
commit or have a crime committed against them during this time thereby freeing up FWPD resources.
It has been estimated that the number of slots needed to address latch-key students in the City of Fort Worth
is almost 17,000 students. FWAS collaborates with other agencies that provide afterschool enrichment programs
such as CFW Parks and Recreation, CFW Community Services, United Community Services, Boys and Girls
Clubs and other fee-based programs to attempt to provide the most coverage possible and ensure that youth are
engaged in positive programming following school dismissal. Collectively,all agencies/organizations listed could
provide almost 10,000 slots for Fort Worth Youth.
Rebecca McGibson provided a report from NIBRS as recently as June 2019 indicated that juvenile crime
had decreased significantly since the inception of the CCPD - Partners with a Shared Mission indicating that this
effort has allowed partners across the city to provide critical resources for youth during the most critical afterschool
hours.
Measurable activity goals for CCPD funded sites in FWAS will include:
• 39 sites with an ADA 50 students for program dates
• 1950 Regular participants for SY 2020—2021
• 39 sites with 2,730 unduplicated participants—this represents approximately 70 student registrants per site
to attain required ADA;
Poor School Day Performance
FWAS will provide daily homework assistance to the identified participants. Teachers have indicated that
one of the main avenues for students to feel engaged and respected by peers is their ability to succinctly discuss
the prior nights' assignments. Teachers share that students' sense of self-worth and pride leads to more
engagement and to less disruptive school-day behavior. Teachers can get through lessons and address student
needs.
FWAS staff will promote daily/on time school day attendance. Studies now indicate that there may be a
correlation between a professional penchant for punctuality and their school day attendance as early as
kindergarten. Students will be encouraged to be at school on time with as few later arrivals as possible. Leadership
excursion opportunities will be linked to school-day and program attendance. All programs require participants
to be in attendance for the day in order to attend their respective FWAS program.
FWAS will work to strengthen literacy. All sites will participate in Battle of the Books. Battle of the
Books is a literacy effort headed by FWISD Library Media Services. Battle of the Book participants are required
to read a list of grade-level appropriate books. Participants respond to questions regarding passages, quotes,plots,
themes, etc. of require reading. Teams who answer the most questions win the contest. The end of the year contest
is hosted at TCU.
FWAS will also work with Achieve 3000 and Read Fort Worth to ensure students are reading consistently
to assist with school day performance. Achieve 3000 is web-based reading program that seeks to improve Lexile
Scores. Lexile text measure represents a text's difficulty level. Lexile scores range from OL to 2000L. "...Almost
85% 85 percent of all juveniles who interface with the juvenile court system are functionally low literate." —
Literacy MidSouth.
FWAS promotes College, Career and Military Readiness in the form of"My Next Move". My Next Move
will encompass the College and Career Portfolios curriculum utilized in years' past. My Next Move is an effort
to include more age appropriate language for elementary students. Curriculum for CCMR portfolios has been
utilized by FWISD College and Career Placement for many years.
FY2021 Interlocal Agreement between CFW&FWISD Page 26 of 42
EXHIBIT A-Program Narrative
FWAS has required each site to provide daily homework assistance and at least two of the following based
on identified needs and desires partially based on student input:
• Physical enrichment
• Fine arts (visual or performing)
• Academic Enrichment (no tutoring)
• Service Learning/Community Service
Because each school is different these efforts have never been included on the activities report. Rather
each site has been required to include activities and desired outcomes on their Metrics sheet.
Measurable activity goals for CCPD funded sites in FWAS will include:
• 39 sites will participate and compete in Battle of the Books
• 39 sites will create "My Next Move"plan
• 39 sites will provide homework assistance
• 39 sites will participate in at least two Leadership Opportunities (Service Learning, Community Service,
civic opportunity, attend a City Council or FWISD Board of Trustees meeting) - This will allow student
to become eligible for end of culminating Leadership Camp underwritten by a local foundation.
Parent Involvement
FWAS will provide a minimum of four Parent Involvement Activities throughout the year. FWAS will
also collaborate with the FWISD Parent Engagement department to build successful outreach for parents who may
feel disconnected or disenfranchised due to socio-economic status, immigrant status and/or their own educational
status.
Parent gatherings might include relevant topics such as their individuals students' school-day progress
(grades, behavior, attendance, attitude, etc.), pertinent social issues (social media, vaping, suicide ideation, etc.)
or community resources(domestic abuse, outreach efforts—utilities, diabetes, etc.) FWAS would engage FWISD
Departments and Community resources such as One Safe Place, UNT Health Science Center among others.
Measurable activity goals for CCPD funded sites in FWAS will include:
• An initial Parent Orientation for participants at each site
• A minimum of 4 parent events which might include a culminating activity
5) Describe your measurable program outcomes and how they affect the problem area(s) described in
Question#1. Please include a description of your evaluation methods.
While there is no magic bullet when it comes to specific activities, research generally points to a
combination of academic, enrichment, cultural, and recreational/sports activities that are structured and engaging
are most successful. One such study focused on the benefits of "extracurricular" activities and indicate that
students who participate have better grades,are more attached to school,have lower truancy rates and reach higher
levels of achievement in college ("Extra Benefits Tied to Extracurriculars," Education Week, October 2000).
The following measurable program outcomes will be utilized for the 2020-2021 school year. These
measures have proven to be effective and key determiners of on-going student success.
• FWAS Regular participants will attend school 95% (ES), 90% (MS) or more of possible school days,
and 90% (HS) or more of possible school days.
• 75% of regular FWAS participants will pass 100% of enrolled courses at the end of the school year.
• Regular participants will receive fewer student office referrals than their counterparts. Baseline will
be established and measures will include 60, 90 and 120 day participants.
FY2021 Interlocal Agreement between CFW&FWISD Page 27 of 42
EXHIBIT A-Program Narrative
• 75% of parent respondents will indicate FWAS fostered a positive and educational environment on
Satisfaction Surveys.
Program Evaluation
One of the main requirements of the joint task force made up of the City of Fort Worth and Fort Worth
ISD was an external evaluator to ensure continuous improvement. The external evaluation was conducted by Dr.
Peter Witt and other Texas A&M University staff for the first seventeen years and has been conducted by Dr.
Tatia Prieto, Prismatic Services, LLC for the last three years. The evaluation model includes both formative and
summative evaluation components to ensure that progress is made in both implementation of the program and in
meeting objectives.
Formative Evaluation:
Throughout the program year, staff conduct site observations to ensure compliance to program standards.
The site observation is used to measure student engagement and ensure that participants are receiving the planned,
structured activities that are necessary to form positive relationships, build new skills in leadership, decision
making, as well as literacy, math, or other skill they can use every day. Administrative staff rate each program
and individual activities on how well they meet each standard. Standards include safety, communication,
programming, staff engagement and preparedness, student engagement,as well as rating individual activities. The
site observation is discussed with the program site supervisor and is entered into a data system; once submitted,
an email report is sent directly to the program supervisor, principal, and FWAS director. The use of the site
observation allows program staff at each school to modify/improve/activities to ensure that the needs of students
are met and that program outcomes can be achieved. Student engagement in activities and the overall program is
paramount to achieving the attendance and academic outcomes of the program.
Interim data reports are generated by the FWAS attendance system and by Dr. Terri King (Grants
Compliance and Monitoring). Interim data reports include student grades, attendance, and discipline referrals.
Each of these measures are compared to the prior year and tracked across all six weeks to look at growth and
areas that need improvement. These reports are reviewed by program staff and ongoing meetings are conducted
to collect and share data, as well as review progress toward program outcomes, specifically school attendance,
course passing rates, and discipline referrals. This consistent review of data allows program leadership to make
changes throughout the program year addressing any issues or concerns and keeping the program on track to meet
outcomes. In addition, all stakeholders are involved in the evaluation process as student,parent, staff,principals,
and classroom teachers are important voices in the continued success of the program and achievement of student
outcomes.
Summative Evaluation:
The program conducts annual surveys of Participants, Parents, Program Staff, School Day Teachers, and
Principals. In addition to survey data, the program looks at grades, course passing rates, school attendance,
discipline referrals, and STAAR testing. Methodological triangulation increases the validity of outcome
measurement as well as ensuring outcomes are measured for the diverse group of student needs. The evaluation
for this project focuses on 4 main outcomes, school attendance, course passing rates, discipline or office referrals,
and parent satisfaction.
After School program research indicates that outcomes are achieved when student participation reaches a
saturation/dosage point of 45 days or more. Any student reaching that threshold of participation is considered a
regular participant. To that end, course passing rates are analyzed to determine the percentage of regular
participants passing 100% of courses at the end of the year. Attendance rates are averaged for regular and non-
regular participants at the end of the school year. A discipline referral rate is calculated by dividing the total
discipline referrals by the total participants to get a referral per student average. These are calculated for regular
FY2021 Interlocal Agreement between CFW&FWISD Page 28 of 42
EXHIBIT A-Program Narrative
participants,and compared at the 60-,90-,and 100-day thresholds to show that the more often students participate,
the less likely they are to receive an office referral for misbehavior in the classroom.
While outcomes from this program center around student progress in school attendance, course passing
rates, and discipline referrals, and parent satisfaction, additional stakeholder perception of the program is critical
as well. Parent feedback is critical for student participation in the program. Parents have to believe that their
child is in a safe, nurturing environment that is well supervised and structured. The Parent Survey includes
satisfaction as well as parent report of program outcomes, child's behavior and attitude toward school. Program
staff and Principal surveys are conducted to assess communication, training, outcomes, and satisfaction. The
Student Survey includes satisfaction questions as well as the After-School Environment Scale (Rosenthal &
Vandell, 1996), measurement of social emotional learning attributes (SEL), and student self-assessment of
outcomes. Finally, Classroom Teacher Surveys assess student classroom behavior and performance.
All academic and survey data are collected by Dr. Terri King, Fort Worth ISD Grants Compliance and
Monitoring from various district systems. Dr.King analyzes the data for the interim and final reports to the CCPD
in accordance with the timeline provided by the program director.
FWISD takes all programs in the district seriously and requires an annual evaluation. All
program/outcome data are shared with Dr. Tatia Prieto, Prismatic Services, LLC for final analysis and reporting.
The final report is presented to the Fort Worth After School Coordinating Board as well as other FWISD
leadership and the City of Fort Worth. When invited, the report is also shared with the CCPD.
Historically, data from the Fort Worth After School program have been used in different district and
academic studies to measure effects in multiple areas. In the thirteenth year of the program, a 12-year longitudinal
study was conducted to examine the effect of persistent participation on academic outcomes (King, T.C.,
Examining the Relationship Between Persistence in Attendance in an Afterschool Program and an Early Warning
Index for Dropout, Dissertation, 2013). Using hierarchical linear modeling to examine individual growth
trajectories over time, the data indicated that the more years and the more days per year a student participated in
the program (regardless of the location of the program), they were more likely to pass core courses, have better
school attendance, and receive fewer discipline referrals compared to those students who stopped attending or
were unable to attend due to a lack of programming at their campus.
FWAS participation data were used with the district student survey to show that students who participate
in after school view their schools more favorably, are more engaged in school, and have a greater sense of
belonging. FWAS parents were identified on the FWISD parent survey and data indicated that parents of FWAS
participants are more engaged with their child's school, more likely to indicate feeling welcome, and spoke to
teachers more often.
6) Describe how your program addresses the CCPD special emphasis priority: literacy instruction/skills
specifically for children ages 0-9?
Using the slogan "Ready to Read, Ready to Lead -- Listos para leer, Listos para avanzar," Superintendent
Kent P. Scribner has stated third-grade literacy has become a top predictor of graduation rates. FWISD has made
top priority literacy readiness for ALL students to be successful. FWAS requires a variety of literacy programs
and activities as a priority focus in all sites but especially in the 27 Elementary sites funded through CCPD funding.
All FWAS sites will participate in Battle of the Books. Though not a requirement,most sites utilize Achieve 3000
at their respective campus. Staff are keenly aware of the importance of ensuring students are reading on grade
level and support any effort to do so.
Finally, as a Co-Lead for the Read Fort Community Action Network(CAN),the FWAS Director can attest
to the importance of ensuring that all Fort Worth — not just FWISD and FWAS — students are reading on grade
level.
FY2021 Interlocal Agreement between CFW&FWISD Page 29 of 42
EXHIBIT A-Program Narrative
7) Describe what makes your program unique. Include descriptions of how it compares with similar
programming offered in the area. If applicable, describe how your program/project integrates City of
Fort Worth programming or personnel, improves existing City of Fort Worth projects/programming,
or is directly involved with City of Fort Worth efforts to achieve Annual Report Strategic Goals.
Fort Worth After School program has been in place and is proudly celebrating 20 years of utilizing a
variety of programming to maintain student engagement. Much of the research on afterschool points to the fact
that programs differ depending on needs of children, the community, and the resources available. Despite these
differences, there are specific practices that are seen across most programs. FWAS uses best practices by
following the four key factors for promising program quality: Intentional programming/Strong program
design,Staff quality,Effective partnerships, and Program evaluation and improvement(Taking a Deeper
Dive into Afterschool: Positive Outcomes and Promising Practices, Afterschool Alliance, 2014).
At most campuses there are two distinct advantages that FWAS holds over other crime prevention
programs: Time and Connections. FWAS is able to create programming as an extension of the regular school
day. Students are in a familiar and safe environment from early morning to late afternoon. Being able to stay in
one location provides the feeling of safety. Almost 98% of FWAS participants indicated they felt safer at school
as a result of FWAS programs (2017-2018 FWAS External Evaluation, Prieto).
The other program differentiator would be connections. Most students benefit from "seeing" familiar
faces in the form of school day teachers. School Administration typically selects their best teachers to participate
in the program to assist students with studies and enrichment programs. Students indicate that they are more
engaged in school as result of their teachers in the FWAS program (2017-2018 FWAS External Evaluation,
Prieto).
There are many credible and high-quality crime prevention programs in Fort Worth. It would be
challenging to measure FWAS success versus other community partners. Instead, FWAS has always sought to
collaborate with other CBOs and FBOs such as Safe Haven to enhance program quality. Fort Worth After School
staff welcome new and returning Fort Worth ISD volunteers throughout the year.Parents,community and business
partners are all encouraged to serve as volunteers with support from the district's volunteer specialist (paid with
local funds), family engagement specialist and program staff.
8) Describe:
a. How long it has been in operation,
b. How it is currently financially sustained, and
c. Why CCPD funds are necessary at this time.
For twenty years, the program has been funded through three main sources of funding: FWISD local
revenue, City of Fort Worth (CCPD)and the Texas Education Agency (Grants) and has been free to all
participants. FWAS long-term strategy includes sustaining the program through the addition of grant funds,
funding from FWISD local revenue and other compensatory education funds. FWISD Board of Trustees have
demonstrated their confidence in the program by awarding additional funds as evidenced by their decision to
sustain 10 sites that rolled off the 21 st Century, Cycle 7 in 2015 and Cycle 8 grant in 2018.
In addition to its commitment of$1.4M to direct programming, FWISD provides funding for salaries (5
Central support) and all in-kind services such as building maintenance and utilizes. CCPD funds are necessary
to fund 33 of the total 66 sites. The successful partnership between FWISD and the City of Fort Worth is unique
and has not been replicated in the United States. FWAS Staff are asked to discuss the unique partnerships at
national conferences and other venues. Officials in Houston and Dallas have been among the requestors in the
past three years.
FY2021 Interlocal Agreement between CFW&FWISD Page 30 of 42
In the past,the District has been successful in identifying funding sources to support sustainability of grant
funded projects. State and Federal grant funds have been key, and FWISD plans to continue to aggressively seek
additional grant awards. The Senior Officer of Grants and Development will lead the search for funding to
support aspects of the project that require ongoing funding.
ORGANIZATION
9) Describe the geographic area your organization and project will serve (i.e. city wide, council
district(s),zip code, neighborhood, census tracts, etc.).
Fort Worth After School (FWAS), a sub-department under the Student Support Services of Fort Worth
ISD (FWISD), provides structured enrichment programs to approximately 3,300 students daily at 66 elementary
&middle school campuses spread throughout the City of Fort Worth.
The FWAS Coordinating Board which is comprised of FWISD and City of Fort Worth personnel including
the Chief of Police oversee and ratify participating sites. Almost all zip codes are represented through FWAS
programming. The second quarter effectiveness report for FY 2020 illustrated that forty-two unique zip codes
were represented through the student, zip code count. Most students were from the 76106 zip code.
Further, every FWISD Board of Trustee and Fort Worth City Council members' Districts are represented
in the participating sites.
FWAS sites were identified based on:
1) Free/ Reduced Meals by percentage at the school. Every participating campus is classified as a Title I
campus which means that the school receives Federal funds as a result of the large concentration of low-
income students at the respective campus. Approximately 84% of the students who attend each of these
schools is considered at-risk as defined by the Texas Education Agency(TEA)
2) Criminal Incidents in the surrounding communities. Participating sites were initially identified by the
original FWAS Task force in 1999. The FWAS Coordinating Board has a conscientious decision to
remain at the current sites in order gather longitudinal data and track long term outcomes.
FY2021 Interlocal Agreement between CFW&FWISD Page 31 of 42
EXHIBIT A-Program Narrative
Crime Control and Prevention District
Partners with a Shared Mission
Exhibit B:Budget Narrative-FWISD
DESCRIPTIONJUSTIRCATION QUANTITY QUANTITY RATE TOTAL
MEASURE
REVENUE
$0.00
Total Revenue $0.00
A.SALARY
Staff-This line item includes expenses to pay teachers to staff the afterschool program at
seven schools(at Rosemont MS,Arlington Heights HS,Southwest HS,South Hills HS,
Polytechnic HS,International Newcomer Academy and Young Women's Leadership
Academy).Teachers are on fixed contract and cannot be paid OT for any tasks outside of
those terms.The cost is calculated as 124 Days x 2.5 hours x 28 Staffx$21/hour.This 28.00 STAFF $6,510.00 $182,280.00
expense supports Daily delivery of FWAS programming,delivery of College,Career and
Military Readiness,Parent Engagement and Homework Assistance.This expense relates to
Project Plan Activities 1.1-1.3.
B.FRINGE
Fringe-This line item includes expenses to pay Fringe for 28 staff at Rosemont MS,
Arlington Heights HS,Southwest HS,South Hills HS,Polytechnic HS,International
Newcomer Academy and Young Women's Leadership Academy.Fringe is calculated as 10
of the hourly rate for staff,and includes:Teacher Retirement System(not Social Security)and 10.00% PERCENTAGE $182,280.00 $18,228.00
Federal Taxes. FWISD covers all other fringe expenses. This expense supports Project Plan
Activities of: Daily delivery of FWAS programming,delivery of College,Career and Military
Readiness and Homework Assistance.This expense relates to Project Plan Activities 1.1-1.3
C.TRAVEL
Event/Field Trio-Various excursions for the schools(Rosemont MS,Arlington Heights HS,
Southwest HS,South Hills HS,Polytechnic HS,International Newcornewr Academy and
Young Women's Leadership Academy)to attend Service Learning/Community Service,City,
Council and Board of Trustees meetings for Leadership Incentives,other destinations.This 28.00 TRIP $125.00 $3,500.00
expense accounts for 28 trips,each trip costing$125,which includes mileage and bus
attendant hourly rate.This expense support CCMR Activity by allwoing students to meet/
experience various professional indiviuduals and activities.This expense relates to Project
Plan Activities 1.1-1.3
D.EQUIPMENT
$0.00
E.SUPPLIES
General Consummable Supplies-This expense covers supplies for students at the seven sites
(Rosemont MS,Arlington Heights HS,Southwest HS,South Hills HS,Polytechnic HS,
International Newcomer Academy and Young Women's Leadership Academy),and is
calculated as 80 students X$45/student.There will be 50 students at each of the additional
six high school sites. These expenses includes items such as paper,pencils,markers,paper 380.00 STUDENT $45.00 $17,100.00
towels,tissues,thumb drives,etc.This may also include sports supplies such as footballs,
soccer balls,volleyballs,etc.This expense supports Project Plan Activities of daily program
delivery,CCMR,Parent Engagement and Homework Assistance.This expense relates to
Project Plan Activities 1.1-1.3
F.CONSULTING/CONTRACTING
Partial Providers at schools-Vetted vendors that will provide partial services such as fine
arts,college preparedness,Social&Emotional Learning Courses at Rosemont MS,Arlington
Heights HS,Southwest HS,South Hills HS,Polytechnic HS,International Newcomer
Academy and Young Women's Leadership Academy.Vendors will respond to Bid 17-045.
There are currently 30 Approved vendors who have been vetted and are eligible under
EDGAR rules to provide services for FWAS. Some of the providers inlcude Unlimited 1.00 VENDOR $9,636.00 $9,636.00
Education and Sports,AB Christian Center,En Pointe Muvmeatz Dance and other small
organizations.Rosemont is budgeted at$3,000,and the six sites are budgeted at$6,636.
Program costs range from$45/hour to$245/hour-#of participants,duration of activity,
frequency and range of activities are considered when making a decision to contract with a
vendor. This expense supports CCMR and Daily Program Delivery.This expense relates to
Project Plan Activities 1.1-1.3
G.SUB-GRANTS
Sub-Grant-FWAS will enter into agreements with qualified vendors(YMCA,Clayton,City
of Fort Worth and Camp Fire)for a total of$1,264,256.00.Sub Grantees are those who
responded to posted bid to provide afterschool services at 32 designated sites for SY 2020-
2021.All Full-Service contractors are vetted through FWISD Purchasing;succesfid vendors 1.00 SUBGRANT $1,264,256.00 $1,264,256.00
have responded to a publicly posted Bid(17-044).Please we attached Sub-Grantee Award
Forms.This expense supports Daily delivery of FWAS programming,delivery of College,
Career and Military Readiness,Parent Engagement and Homework Assistance.This expense
relates to Project Plan Activities 1.1-1.3.See attached Sub Grantee Budget forms.
H.00CUPANCY
$0.00
INDIRECT
$0.00
Total Expense
Total Requested
FY2021 Interlocal Agreement between CFW&FWISD Page 32 of 42
EXHIBIT B-Budget Narrative
Crime Control and Prevention District
Partners with a Shared Mission
Exhibit B-Camp Fire(Sub Grantee)
DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL
MEASURE
REVENUE
$0.00
A.SALARY
Staff Salary-This expense covers Staff costs for 1 site(Diamond Hill).PT Hourly salaries of
1 Site Supervisor($9,904),3 Specialists($12,270)and 1 Teacher($2,688).Supervisor hourly
rate of$16/hour,Specialist rate of$10/hour and Teacher hourly rate of$21/hour. Site
Supervisor works 132 days,4.5 hours/day in addition to 25 hours of training;Specialists work
128 days,3 hours/day in addition to 25 hours of training;Teachers work 128 days,one hour 1.00 SITE $24,862.00 $24,862.00
per day. This expense supports Daily delivery of FWAS programming,delivery of College,
Career and Military Readiness,Parent Engagement and Homework Assistance.This expense
relates to Project Plan Activities 1.1-1.3.
B.FRINGE
Fringe-This expense covers fringe costs for 1 site(Diamond Hill).Fringe(20%)for Site
Supervisor and Specialists;fringe covers FICA;SS and other agency fringe costs; Fringe
(10%)for Teacher which covers FICA and SS since contracted agency and not Local 18.92% PERCENTAGE $4,704.00 $4,704.00
Education Agencyn(LEA)connected to TRS.This expense relates to Project Plan Activities
1.1-1.3.
C.TRAVEL
Event/Field Trip-This expense covers Field Trip costs for 1 site(Diamond Hill).Various
excursions for students at assigned sites to participate in Service Learning/Community Service,
City,Council and Board of Trustees meetings for Leadership Incentives,other destinations.
This expense accounts for 4 trips at each site,each trip costing$125,which includes mileage 1.00 SITE $500.00 $500.00
and bus attendant hourly rate.(4 trips x 12 sites x$125=$6,000)This expense support
CCMR Activity by allwoing students to meet/experience various professional indiviuduals
and activities.This expense relates to Project Plan Activities 1.1-1.3.
D.EQUIPMENT
$0.00
E.SUPPLIES
General Consummable Supplies-This expense covers supply costs at 1 site(Diamond Hill).
Supplies are for students at each of the assigned sites,and is calculated as 80 students X
$41.25/student.This expense includes items such as paper,pencils,markers,paper towels,
tissues,thumb drives,etc.This may also include sports equipment such as footballs,soccer 1.00 SITE $3,300.00 $3,300.00
balls,volleyballs,etc.This expense supports Project Plan Activities of daily program delivery,
CCMR,Parent Engagement and Homework Assistance.This expense relates to Project Plan
Activities 1.1-1.3.
F.CONSULTING/CONTRACTING
Partial Providers-This expense covers supply costs at 1 site(Diamond Hill).Vetted vendors
that will provide partial services such as fine arts,college preparedness,Social&Emotional
Learning Courses.Each full service vendor has utilized their own procurement processes to
identify partial service providers. Full Service providers utilize many of the same providers as
FWISD such as Unlimited Education and Sports,AB Christian Center,En Pointe Muvmentz 1.00 VENDOR $2,550.00 $2,550.00
Dance and other small organizations. Program costs range from$45/hour to$245/hour-#of
participants,duration of activity,frequency and range of activities are considered when making
a decision to contrcat with a vendor. This expense supports CCMR and Daily Program
Delivery.This expense relates to Project Plan Activities 1.1-1.3.
G.SUB-GRANTS
H.00CUPANCY
$0.00
INDIRECT
Indirect-This expense covers supply costs at 1 site(Diamond Hill).Sub-Grantee's allowable
percent for indirect expenses;Follows Federal and State grant guidelines allowable for HCM, 10.00% PERCENTAGE $3,591.00 $3,591.00
Accounting,Payroll and other consumable office supplies.This expense relates to Project Plan
Activities 1.1-1.3.
Total
Total Requested
FY2021 Interlocal Agreement between CFW&FWISD Page 33 of 42
EXHIBIT B-Budget Narrative
Crime Control and Prevention District
Partners with a Shared Mission
Exhibit B-City of Fort Worth(Sub Grantee)
DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY RATE TOTAL
MEASURE
REVENUE
$0.00
Total Revenue
A.SALARY
Staff Sala ry-This expense covers overall costs at Como ES,DeZavala ES,Greenbriar ES,
and Daggett MS.(4 sites x$24,862/site=$99448).(PT Hourly salaries of 1 Site Supervisor
($9,904),3 Specialists($12,270)and 1 Teacher($2,688).Supervisor hourly rate of$16/
hour,Specialist rate of$10/hour and Teacher hourly rate of$21/hour. Site Supervisor
works 132 days,4.5 hours/day in addition to 25 hours of training;Specialists work 128 days,
3 hours/day in addition to 25 hours of paining;Teachers work 128 days,one hour per day. 4.00 SITE $24,862.00 $99,448.00
This expense supports Daily delivery of FWAS programming,delivery of College,Career and
Military Readiness,Parent Engagement and Homework Assistance.This expense relates to
Project Plan Activities 1.1-1.3.
B.FRINGE
Fringe-This expense covers overall costs at Como ES,DeZavala ES,Greenbriar ES,and
Daggett MS.(4 sites x$4,704/site=$18,816).Fringe(20%)for Site Supervisor and
Specialists;fringe covers FICA;SS and other agency fringe costs; Fringe(10%)for Teacher 18.92% PERCENTAGE $4,704.00 $18,816.00
which covers FICA and SS since contracted agency and not Local Education Agencyn(LEA)
connected to IRS.This expense relates to Project Plan Activities 1.1-1.3.
C.TRAVEL
Event/Field Triu-This expense covers overall costs at Como ES,DeZavala ES,Greenbriar
ES,and Daggett MS.(4 sites x$500=$2,000).Various excursions for students at assigned
sites to participate in Service Leaming/Community Service,City,Council and Board of
Trustees meetings for Leadership Incentives,other destinations.This expense accounts for 4 4.00 SITE $500.00 $2,000.00
trips at each site,each trip costing$125,which includes mileage and bus attendant hourly
rate.This expense support CCMR Activity by allwoing students to meet/experience various
professional indiviuduals and activities.This expense relates to Project Plan Activities 1.1-
1.3.
D.EQUIPMENT
$0.00
E.SUPPLIES
General Consummable Suuulies-This expense covers overall costs at Como ES,DeZavala
ES,Greenbriar ES,and Daggett MS.(4 sites x$3,300/site=$13,200).Supplies are for
students at each of the assigned sites,and is calculated as 80 students X$41.25/student.This
expense includes items such as paper,pencils,markers,paper towels,tissues,thumb drives, 4.00 SITE $3,300.00 $13,200.00
etc.This may also include sports equipment such as footballs,soccer balls,volleyballs,etc.
This expense supports Project Plan Activities of daily program delivery,CCMR,Parent
Engagement and Homework Assistance.This expense relates to Project Plan Activities 1.1-
1.3.
F.CONSULTING/CONTRACTING
Partial Providers-This expense covers overall costs at Como ES,DeZavala ES,Greenbriar
ES,and Daggett MS.(4 sites x$2550/site=$10,200).Vetted vendors that will provide
partial services such as fine arts,college preparedness,Social&Emotional Learning Courses.
Each full service vendor has utilized their own procurement processes to identify partial
service providers. Full Service providers utilize many of the same providers as FWISD such 4.00 VENDOR $2,550.00 $10,200.00
as Unlimited Education and Sports,AB Christian Center,En Pointe Muvmentz Dance and
other small organizations. Program costs range from$45/hour to$245/hour-#of
participants,duration of activity,frequency and range of activities are considered when
making a decision to contrcat with a vendor. This expense supports CCMR and Daily
Program Delivery.This expense relates to Project Plan Activities 1.1-1.3.
G.SUB-GRANTS
H.00CUPANCY
$0.00
INDIRECT
Indirect-This expense covers overall costs at Como ES,DeZavala ES,Greenbriar ES,and
Daggett MS.(4 sites x$3591/site=$14,364).Sub-Grantee's allowable percent for indirect 10.00% PERCENTAGE $3,591.00 $14,364.00
expenses;Follows Federal and State grant guidelines allowable for HUM,Accounting,Payroll
and other consumable office supplies.This expense relates to Project Plan Activities 1.1-1.3.
. .l Expense $158t t t
Total Requested : i : ii
FY2021 Interlocal Agreement between CFW&FWISD Page 34 of 42
EXHIBIT B-Budget Narrative
Crime Control and Prevention District
Partners with a Shared Mission
Exhibit B-Clayton Youth Enrichment(Sub Grantee)
DESCRIPTION/JUSTIFICATION QUANTITY � U E RATE TOTAL
REVENUE
$0.00
Total Revenue 00
A.SALARY
Staff Salary-This expense covers overall staff costs for Clarke,George C.ES,Glen Park
ES,Hubbard Heights ES,Merrell,Luella ES,Moore MH ES,Charles E.Nash ES,Oaklawn
ES,Sagamore Hill ES,Western Hills Primary,Sims T.A.ES,Worth Heights ES,and Wilson
ES.(12 sites x$24,862=$298,344).PT Hourly salaries of 1 Site Supervisor($9,904),3
Specialists($12,270)and 1 Teacher($2,688).Supervisor hourly rate of$161 hour,Specialist
rate of$10/hour and Teacher hourly rate of$21/hour. Site Supervisor works 132 days,4.5
hours/day in addition to 25 hours of tra;n n;Specialists work 128 days,3 hours/day in 12.00 SITE $24,862.00 $298,344.00
addition to 25 hours of traing;Teachers work 128 days,one hour per day. This expense
supports Daily delivery of FWAS programming,delivery of College,Career and Military
Readiness,Parent Engagement and Homework Assistance.This expense relates to Project
Plan Activities 1.1-1.3.
B.FRINGE
Fringe-This expense covers overall fringe costs for Clarke,George C.ES,Glen Park ES,
Hubbard Heights ES,Merrett,Luella ES,Moore MH ES,Charles E.Nash ES,Oaklawn ES,
Sagamore Hill ES,Western Hills Primary,Sims T.A.ES,Worth Heights ES,and Wilson ES.
(12 sites x 54704=$56448).Fringe(20%)for Site Supervisor and Specialists;fringe covers 18.92% PERCENTAGE 54,704.00 $56,448.00
FICA;SS and other agency fringe costs;Fringe(10%)for Teacher which coven:FICA and
SS since contracted agency and not Local Education Agencyn(LEA)connected to IRS.This
expense relates to Project Plan Activities 1.1-1.3.
C.TRAVEL
Event/Fheld Trio-This expense covers overall field trip costs for Clarke,George C.ES,
Glen Park ES,Hubbard Heights ES,Merrell,Luella ES,Moore MH ES,Charles E.Nash ES,
Oaklawn ES,Sagamore Hill ES,Western Hills Primary,Sims T.A.ES,Worth Heights ES,
and Wilson ES.(12 sites x$500=$6,000).Various excursions for students at assigned sites
to participate in Service Learning/Community Service,City,Council and Board of Trustees 12.00 SITE $500.00 $6,000.00
meetings for Leadership Incentives,other destinations.This expense accounts for 4 hips at
each site,each trip costing$125,which includes mileage and bus attendant hourly rate.(4
trips x 12 sites x$125=$6,000)This expense support CCMR Activity by allwoing students
to meet/experience various professional indiviuduals and activities.This expense relates to
Project Plan Activities 1.1-1.3.
D.EQUIPMENT
$0.00
E.SUPPLIES
General Consummable Supplies-This expense covers overall supply costs for Clarke,
George C.ES,Glen Park ES,Hubbard Heights ES,Merrett,Luella ES,Moore MH ES,
Charles E.Nash ES,Oaklawn ES,Sagamore Hill ES,Western Hills Primary,Sims T.A.ES,
Worth Heights ES,and Wilson ES.(12 sites x$3,300/site=$39,600).Supplies are for
students at each of the assigned sites,and is calculated as 80 students X 541.25/student.This 12.00 SITE $3,300.00 $39,600.00
expense includes items such as paper,pencils,markers,paper towels,tissues,thumb drives,
etc.This may also include sports equipment such as footballs,soccer balls,volleyballs,etc.
This expense supports Project Plan Activities of daily program delivery,CCMR,Parent
Engagement and Homework Assistance.This expense relates to Project Plan Activities 1.1-
1.3.
F.CONSULTING/CONTRACTING
Partial Providers-This expense covers overall contractor costs for Clarke,George C.ES,
Glen Park ES,Hubbard Heights ES,Merrell,Luella ES,Moore MH ES,Charles E.Nash ES,
Oaklawn ES,Sagamore Hill ES,Western Hills Primary,Sims T.A.ES,Worth Heights ES,
and Wilson ES.(12 sites x$2550/site=$30600).Vetted vendors that will provide partial
services such as fine arts,college preparedness,Social&Emotional Learning Courses.Each
full service vendor has utilized their own procurement processes to identify partial service 12.00 VENDOR $2,550.00 $30,600.00
providers.Full Service providers utilize many of the same providers as FWISD such as
Unlimited Education and Sports,AB Christian Center,En Pointe Muvmentz Dance and other
small organizations.Program costs range from$45/hour to$245/hour-#ofparticipants,
duration of activity,frequency and range of activities are considered when making a decision
to contmat with a vendor. This expense supports CCMR and Daily Program Delivery.This
expense relates to Project Plan Activities 1.1-1.3.
G.SUB-GRANTS
H.00CUPANCY
$0.00
INDIRECT
IndireM-This expense covers overall indirect costs for Clarke,George C.ES,Glen Park ES,
Hubbard Heights ES,Merrett,Luella ES,Moore MH ES,Charles E.Nash ES,Oaklawn ES,
Sagamore Hill ES,Western Hills Primary,Sims T.A.ES,Worth Heights ES,and Wilson ES. 10.00% PERCENTAGE $3,591.00 $43,092.00
(12 sites x$3591/site=$43,092).Sub-Grantee's allowable percent for indirect expenses;
Follows Federal and State grant guidelines allowable for HCM,Accounting,Payroll and other
consumable office supplies.This expense relates to Project Plan Activities 1.1-1.3.
Total Expense t•, tt
Total Requested ii
FY2021 Interlocal Agreement between CFW&FWISD Page 35 of 42
EXHIBIT B-Budget Narrative
Crime Control and Prevention District
Partners with a Shared Mission
Exhibit B-YMCA(Sub Grantee)
DESCRIPTION/JUSTIFICATION QUANTITY QUANTITY
RATE TOTAL
MEASURE
11111111
REVENUE
$0.00
Total Revenue 00
A.SALARY
Staff Salary-This expense covers the overall Staff costs for Carroll Peak ES,Rufino
Mendoza ES,Kirkpatrick M.L.ES,Washington Heights ES,Jacquet MS,Handley MS,
Dillow S.S.ES,W.M.James MS,Lowery Road ES,John T White ES,Logan Maude I.ES,
Mitchell Blvd ES,Forest Oak MS,Eastern Hills ES,and JP Elder MS.(15 x$24,862=
$372,930).PT Hourly salaries of 1 Site Supervisor($9,904),3 Specialists($12,270)and 1
Teacher($2,688).Supervisor hourly rate of$16/hour,Specialist rate of$10/hour and
Teacher hourly rate of$21/hour. Site Supervisor works 132 days,4.5 hours/day in 15.00 SITE $24,862.00 $372,930.00
addition to 25 hours of training;Specialists work 128 days,3 hours/day in addition to 25
hours oftraining;Teachers work 128 days,one hour per day.This expense supports Daily
delivery of FWAS program g,delivery of College,Career and Military Readiness,Parent
Engagement and Homework Assistance.This expense relates to Project Plan Activities 1.1-
1.3.
B.FRINGE
Fringe-This expense covers the overall Fringe costs for Carroll Peak ES,Rufino Mendoza
ES,Kirkpatrick M.L.ES,Washington Heights ES,Jacquet MS,Handley MS,Dillow S.S.
ES,W.M.James MS,Lowery Road ES,John T White ES,Logan Maude 1.ES,Mitchell
Blvd ES,Forest Oak MS,Eastern Hills ES,and JP Elder MS.(15 sites x$4704=$70,560). 18.92% PERCENTAGE $372,930.00 $70,560.00
Fringe(20%)for Site Supervisor and Specialists;fringe covers FICA;SS and other agency
fringe costs;Fringe(10%)for Teacher which covers FICA and SS since contracted agency
and not Local Education Agencyn(LEA)connected to IRS.This expense relates to Project
Plan Activities 1.1-1.3.
C.TRAVEL
Event/F'leld Trip-This expense covers the overall field trip costs for Carroll Peak ES,
Rufino Mendoza ES,Kirkpatrick M.L.ES,Washington Heights ES,Jacquet MS,Handley
MS,Dillow S.S.ES,W.M.James MS,Lowery Road ES,John T White ES,Logan Maude I.
ES,Mitchell Blvd ES,Forest Oak MS,Eastern Hills ES,and JP Elder MS.Various
excursions for students at assigned sites to participate in Service Learning/Community
Service,City,Council and Board of Trustees meetings for Leadership Incentives,other 15.00 SITE $500.00 $7,500.00
destinations.This expense accounts for 4 trips at each site,each trip costing$125,which
includes mileage and bus attendant hourly rate.(4 trips x 15 sites x$125=$7,500)This
expense support CCMR Activity by allwoing students to meet/experience various
professional indiviuduals and activities.This expense relates to Project Plan Activities 1.1-
1.3.
D.EQUIPMENT
$0.00
E.SUPPLIES
General Consummable Supplies-This expense covers the overall supply costs for Carroll
Peak ES,Rufino Mendoza ES,Kirkpatrick M.L.ES,Washington Heights ES,Jacquet MS,
Handley MS,Dillow S.S.ES,W.M.James MS,Lowery Road ES,John T White ES,Logan
Maude I.ES,Mitchell Blvd ES,Forest Oak MS,Eastern Hills ES,and JP Elder MS.(15
sites x$3300=$49500),and is calculated as 80 students X$41.25/student.This expense 15.00 SITE $3,300.00 $49,500.00
includes items such as paper,pencils,markers,paper towels,tissues,thumb drives,etc.This
may also include sports equipment such as footballs,soccer balls,volleyballs,etc.This
expense supports Project Plan Activities o£daily program delivery,CCMR,Parent
Engagement and Homework Assistance.This expense relates to Project Plan Activities 1.1-
1.3.
F.CONSULTING/CONTRACTING
Partial Providers-This expense covers the overall Contractor costs for Carroll Peak ES,
Rufino Mendoza ES,Kirkpatrick M.L.ES,Washington Heights ES,Jacquet MS,Handley
MS,Dillow S.S.ES,W.M.James MS,Lowery Road ES,John T White ES,Logan Maude I.
ES,Mitchell Blvd ES,Forest Oak MS,Eastern Hills ES,and JP Elder MS. (15 sites x
$2550/site=$38,250)Vetted vendors that will provide partial services such as fine arts,
college preparedness,Social&Emotional Learning Courses.Each full service vendor has
utilized their own procurement processes to identify partial service providers.Full Service 15.00 VENDOR $2,550.00 $38,250.00
providers utilize many ofthe same providers as FWISD such as Unlimited Education and
Sports,AB Christian Center,En Pointe Muvmentz Dance and other small organizations.
Program costs range from$45/hour to$245/hour-#o£participants,duration of activity,
frequency and range of activities are considered when making a decision to contrcat with a
vendor.This expense supports CCMR and Daily Program Delivery.This expense relates to
Project Plan Activities 1.1-1.3.
G.SUB-GRANTS
H.00CUPANCY
$0.00
INDIRECT
Indirect-This expense covers the overall Indirect costs for Carroll Peak ES,Rufino
Mendoza ES,Kirkpatrick M.L.ES,Washington Heights ES,Jacquet MS,Handley MS,
Dillow S.S.ES,W.M.James MS,Lowery Road ES,John T White ES,Logan Maude I.ES,
Mitchell Blvd ES,Forest Oak MS,Eastern Hills ES,and JP Elder MS. (15 sites x 10.00% PERCENTAGE $3,591.00 $53,865.00
$3591/site=$53,865).Sub-Grantee's allowable percent for indirect expenses;Follows
Federal and State grant guidelines allowable for HCM,Accounting,Payroll and other
consumable office supplies.This expense relates to Project Plan Activities 1.1-1.3.
$592,605.00
FY2021 Interlocal Agreement between CFW&FWISD Page 36 of 42
EXHIBIT B-Budget Narrative
FO RT WO RT H Exhibit C
Request for Reimbursement(RFR)
FY 2021
(RI
RI�N16:(ONTROL
AND PREN'EYTION DISTRICT
By Email: Submit To: Submitting Agency: FWISD
cpd_ffants@fortworthtexas.gov Contact Name: Miguel Garcia,Jr.
Phone Number: 817.815.2950
Mail: Email: miguel.garcia24(olfwisd.org
Bob Bolen Public Safety Complex
Attn:Grants Manager Remit Address: 2901 Shotts Street Fort worth TX 76107
Financial Management Division Invoice Number:
505 West Felix St. Month of Request:
Fort Worth,TX 76115
DDtECT COSTS(90%Minimum)
A B C D E
Total of Previous This Month's (B+C) (A-D)
Budget Category Budget Amount Reimbursements Request Total Requested Remaining Balance
Requested To-Date Available
A Personnel $ 182,280.00 $ $ 182,280.00
B Fringe Benefits $ 18,228.00 $ $ 189228.00
C iTravel&Training $ 39500.00 $ $ 39500.00
D Equipment $ - $ -
E Supplies $ 179100.00 $ $ 179100.00
F Contracts/Consultants $ 9,636.00 $ $ 9,636.00
G Sub-Awards $ 1,2649256.00 $ $ 192649256.00
H Occupancy $ $ -
Total Direct Costs $ 1495 000.00 $ $ $ $ 1495 000.00
INDDIECT COSTS(10%Maximum)
A B C D E
Total of Previous This Moath's (B+C) (A-D)
Budget Category Budget Amount Reimbursements Total Requested Remaining Balance
Requested Request To-Date Available
Total InDirect Costs $ $ $
Supporting documents required with monthly requests. Summary:
See%equestforReimbursement Instructions for reference Total Budget: $ 194959000.00
Previous Requests: $
This Request: $
Total Requested To-Date $
Remaining Funds $ 1,495,000.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purchase Order# Fund Dept.ID Account
RFR Approved For Payment
Grant Staff Signature Date
Finance Received Stamp Placed Below
FY2021 Interlocal Agreement between CFW&FWISD Page 37 of 42
EXHIBIT C-Request for Reimbursement
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Exhibit E
Crime Control and Prevention District
Partners with a Shared Mission
Quarterly Outcomes Report
Date:
Agency Name: Fort Worth Independent School District
Program/Prcject Title: Fort Worth After School
Fiscal Period: Reporting Period:
Contact Name: Miguel Garcia Email: miguel.garcia24.fwisd.org
1. Report outcome measure data and respond to the questions below to provide more detailed
commentary on the implementation of the project.Complete the following questions in a brief
2-3 page narrative format.
Outcome
This
Measure# Description Quarter Cumulative Goal
Regular participants(45+days of attendance)will attend o
1.1 school(ES) 95%of possible school days. 95/o
Regular participants(45+days of attendance)will attend o
1.2 school(MS) 90%of possible school days. 90/o
Regular participants(45+days of attendance)will attend o
1.3 school(HS)90%of possible school days. 90/o
75%of regular participants(45+days of attendance)will o
1.4 pass 100%of enrolled courses(by end of school year). 75/o
2. Describe major accomplishments achieved in implementing the project.Highlight specific
aspects of the project contributing to its success.
3. Describe any challenges(i.e.frustrations,barriers,disappointments)in implementing the
project and how they were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the identified CCPD
goals outlined in the contract?
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed
report materials accurately reflect the status of the aforementioned program/project.
Name: Date:
Title:
FY2021 Interlocal Agreement between CFW&FWISD Page 40 of 42
EXHIBIT E-Quarterly Outcomes Report
Exhibit F:
Crime Control and Prevention District
Partners with a Shared Mission
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2021
Date
Submitting Agency Fort Worth ISD-(Fort Worth After School)
Contact Name Miguel Garcia
Phone Number and Email 817-815-2950,tniguel.garcia24@fwisd.org
Remit Address 2901 Shotts St,Fort Worth TX,76107
DIRECT COSTS 90% minimum
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel
B. Fringe Benefits
C. Travel and Training
D. Equipment
E. Supplies
F. Contracts/Consultants
G. Sub-Awards
H. Occupancy
Total Direct Costs
INDIRECT COSTS 10% maximum
Approved Budget Change Requested Revised Budget
Modification Narrative (describe in detail what change is for)
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑ Modification Approved ❑ Modification NOT Approved
FWPD Staff Signature Date
FY2021 Interlocal Agreement between CFW&FWISD Page 41 of 42
EXHIBIT F-Request for Budget Modification
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9/2/2020 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTWORTII
DATE: 9/1/2020 REFERENCE **M&C 20- LOG NAME: 35AFTER SCHOOL FOR
NO.: 0628 FY21
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL)Authorize Execution of Agreements with Fort Worth, Keller, Crowley, and White
Settlement Independent School Districts for Operation of After-School Programs in the
Total Program Amount of$1,926,250.00 for Fiscal Year 2021 (CCPD Funded)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Agreements with the Fort Worth,
Keller, Crowley, and White Settlement Independent School Districts in the total program amount of
$1,926,250.00 for the operation of After-School Programs at selected schools during Fiscal Year
2021.
DISCUSSION:
National research shows that adolescents are most at risk on school days between the hours of 3:00
p.m. and 6:00 p.m. of being a victim of a crime or of committing a crime. In response to this concept,
a multi-disciplinary task force was formed in 2001 consisting of City officials, school district personnel,
and related service providers. This task force developed a coordinated program for Fort Worth
Independent School District schools that documented juvenile crime patterns.
Each year since 2001, the City of Fort Worth (City) has funded After-School Programs using
appropriations from the Crime Control and Prevention District(CCPD). The participating school
districts include Fort Worth ISD, Keller ISD, Crowley ISD, and White Settlement ISD. Only schools
that lie within the boundaries of the City receive CCPD funding. Each district is responsible for the
day-to-day administration of its after-school program and is required to establish program goals and
objectives that are measurable and result in desired program outcomes. Today, the mission of the
After-School Programs is to provide a safe environment for educational, physical, and social
development leading to a reduction in juvenile crime.
Funding will be allocated as follows to each district in Fiscal Year 2021 on a reimbursement basis:
Fort Worth ISD funding in the amount of$1,495,000.00.
Keller ISD funding in the amount of$143,750.00.
Crowley ISD funding in the amount of$143,750.00.
White Settlement ISD funding in the amount of$57,500.00.
An additional contract will be executed with the Fort Worth Police Athletic League (FWPALS)for
$86,250.00. These funds were included in the After School Program allocation of the CCPD Budget.
It is not mentioned in a separate M&C due to the delegated authority for contracts under
$100,000.00.
These Agreements will be effective October 1, 2020, and will end on September 30, 2021.
This program serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds will be available contingent on the approval of the Fiscal
Year 2021 operating budget appropriation in the Crime Control and Prev Distr Fund. Funding is
anticipated to be available shortly after October 1, 2020. Prior to any expenditure being incurred, the
Police Department has the responsibility to validate the availability of funds.
apps.cfwnet.org/council_packet/mc_review.asp?I D=28197&councildate=9/1/2020 1/2
9/2/2020 M&C Review
TO
Fund Department Account Project Program Activity Budget Reference# Amount
I ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID I I ID I I Year Chartfield 2
Submitted for City Manager's Office by_ Jay Chapa (5804)
Originating Department Head: Ed Kraus (4231)
Additional Information Contact: Keith Morris (4243)
ATTACHMENTS
apps.cfwnet.org/council_packet/mc_review.asp?ID=28197&councildate=9/l/2020 2/2