HomeMy WebLinkAboutOrdinance 24608-12-2020 ORDINANCE NO. 24608-12-2020
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE GRANTS OPERATING FEDERAL FUND,SUBJECT
TO RECEIPT OF THE GRANT,IN THE AMOUNT UP TO$5,468,206.00,FOR THE
PURPOSE OF FUNDING THE COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAMS (CDBG-CV3), SERVICES, AND ACTIVITIES; PROVIDING FOR A
SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF
PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH;AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2020-2021 in the
Budget of the City Manager,there shall also be increased estimated receipts and appropriations in the Grants
Operating Federal Fund, subject to the receipt of grants, in the amount up to$5,468,206.00, for the purpose
of funding the Community Development Block Grant(CDBG-CV3)programs,services,and activities.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid,inoperative or void
for any reason by a court of competent jurisdiction,such decision,opinion or judgment shall in no way impair
the remaining portions,sections,or parts of sections of this ordinance,which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 24446-09-2020 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations,in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY: CITY SECRETARY
'Ronald P.Gonzales(Dec 18,2020 10: 5T)
Assistant City Attorney Mary J. Kayser
e
ADOPTED AND EFFECTIVE: December 15,2020
Trinity
®• ' • Habitat il
for y
Proposal for City of Fort Worth
Round 2 — COVID Funding
PROGRAM DESCRIPTION:
• Name: Healthy Homes
• Target Population: Senior Citizens—defined as 62 and over.
• Income: Up to 80%AMI
■ Applicants will be assessed and prioritized according to lowest
AMI%.
• Boundaries: City of Fort Worth
• Types of work: Healthy Homes is defined by asking what in the house
helps the senior citizen to stay in the house and stay healthy.
Includes:
1. HVAC System
2. Electrical
3. Gas
4. Plumbing
5. Roofing
6. Aging in Place Assistance with the following items—
a. Grab bars
b. Lever hardware for doors
7. Projects will be assessed to include a binder that provides 1 year of
homeowner's insurance on properties where coverage is lacking.
• Number of Families Served: 70 families will be served/35 families annually(2 years)
• Anticipated Project Cost per Home: $25,000 maximum
• How much money for Habitat? $2 million -
• 11.5%Admin ($230,000)
• 82%Service Delivery($1,770,000)
• Program Budget.
o Staff Salaries
■ Intake Assistant- $31,200+$3,120 FICA= $34,320
■ Construction Manager- $43,000+$4,300 FICA = $47,300
o Service Delivery
■ Purchase one new truck ($36,000) _ $18,000 each year
■ Annual expense for program oversight = $15,000
o Total Admin Expense Per Year
■ 2021=$115,000
■ 2022=$115,000
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U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
'* ' WASHINGTON,DC 20410-7000
G9B4N DXV0/
ASSISTANT SECRETARY FOR
COMMUNITY PLANNING AND DEVELOPMENT
September 11,2020
The Honorable Betsy Price
Mayor of Fort Worth
200 Texas Street
Fort Worth,TX 76102
Dear Mayor Price:
I am pleased to inform you of a special allocation to your jurisdiction of Community
Development Block Grant funds to be used to prevent,prepare for,and respond to the coronavirus
(COVIO-19). This allocation was authorized by the Coronavirus Aid,Relief,and Economic
Security Act(CARES Act),Public Law 116-136, which was signed by President Trump on March
27,2020,to respond to the growing effects of this historic public health crisis.
The CARES Act made available$5 billion in Community Development Block Grant
Coronavirus(CDBG-CV)funds. Of this amount,the Department immediately allocated$2 billion
on March 27,2020,the same day President Trump signed the Act,based on the fiscal year 2020
CDBG formula;this constituted the first round of CDBG-CV funds. Next,$1 billion was required
by the Act to be allocated to States and insular areas within 45 days of enactment of the Act;HUD
accomplished this on May 11,2020,and this constituted the second round of CDBG-CV funds.
Finally,the remaining$2 billion in CDBG-CV funds was required by the Act to be allocated to
states and local governments at the discretion of the Secretary on a rolling basis; HUD
accomplished this on September 11,2020,and this constituted the third round of CDBG-CV funds.
Additionally, up to$10 million will be set aside for technical assistance.
Accordingly,this letter informs you that your jurisdiction's allocation for the third round is
$5,468,206. Your cumulative amount for all allocation rounds is$9,828,497.
The CARES Act adds additional flexibility for both the CDBG-CV grant and,in some cases,
for the annual FY2019 and FY2020 CDBG grants in these unprecedented times. The public
comment period is reduced to not less than 5 days,grantees may use virtual public hearings when
necessary for public health reasons,the public services cap is suspended during the emergency,and
States and local governments may reimburse costs of eligible activities incurred for pandemic
response regardless of the date.
In addition,the CARES Act authorizes the HUD Secretary to grant waivers and alternative
requirements of statutes and regulations the HUD Secretary administers in connection with the use
of CDBG-CV funds and fiscal year 2019 and 2020 CDBG funds(except for requirements related to
fair housing,nondiscrimination, labor standards,and the environment). Waivers and alternative
requirements can be granted when necessary to expedite and facilitate the use of funds to prevent,
www.hud.gov espanollud.gov
prepare for,and respond to coronavirus.
The CDBG CARES Act Federal Register Notice(FR-6218-N-01)was released on August
10,2020. The notice describes the allocations and grant procedures applicable to the CDBG-CV
grants.It also describes the program flexibilities,waivers,and alternative requirements that apply to
the CDBG-CV grants as well as the fiscal year 2019 and 2020 CDBG grants. As further such
flexibilities become available,they will be posted on HUD's website and distributed to grantees.
The Department will also support grantees with technical assistance.
As you develop your plan for the use of these grant funds,we encourage you to consider
approaches that prioritize the unique needs of low-and moderate—income persons and the
development of partnerships between all levels of government and the private for-profit and non-
profit sectors. You should coordinate with state and local health authorities before undertaking any
activity to support state or local pandemic response. CDBG-CV grants will be subject to oversight,
reporting,and the requirement that each grantee have adequate procedures to prevent the
duplication of benefits(DOB). HUD will provide guidance and technical assistance on DOB,the
prevention of fraud,waste,and abuse,and on documenting the impact of this program for
beneficiaries.
Reminder,all CPD Grantees must ensure they maintain active Dun and Bradstreet Numbering
System(DUNS)numbers in the System for Award Management(SAM)system. Entities must have
an active and unexpired DUNS before execution of grant agreements to avoid delays in the
obligation of funds-which will delay your ability to drawdown funds in the Integrated
Disbursement&Information System(IDIS). Grantees are required to maintain an active SAMs
registration by re-activating their DUNS number annually in the SAM system for the entire
drawdown period of their grants. DUNS numbers can be registered and renewed each year at the
following website:https://www.sam.gov/SAM/.
The Office of Community Planning and Development(CPD)is looking forward to working
with you to successfully meet the urgent and complex challenges faced by our communities. If you
or any member of your staff has questions,please contact your local CPD Field Office Director or
CPDQuestionsnn5wered(to,hud.go\.
Sincerely,
f
John Gibbs
Acting Assistant Secretary
for Community Planning and Development
U.S. Department of Housing and Urban Development
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 12/15/20 M&C FILE NUMBER: M&C 20-0940
LOG NAME: 19NS CARES ACT HUD FUNDS CDBG-CV3 AWARDS
SUBJECT
(ALL)Authorize Acceptance of Coronavirus Aid, Relief,and Economic Security Act Community Development Block Grant to be Awarded by the
United States Department of Housing and Urban Development in an Amount Up to$5,468,206.00,Approve a Substantial Amendment to the City s
2019-2020 Annual Action Plan for the use of the Grant Funds,Authorize Execution of Related Contracts,Adopt Appropriation Ordinance,and
Authorize Waiver of Indirect Costs
RECOMMENDATION:
It is recommended that City Council:
1. Authorize acceptance of Coronavirus Aid, Relief,and Economic Security(CARES)Act Community Development Block Grant(CDBG-CV3)
to be awarded by the United States Department of Housing and Urban Development in an amount up to$5,468,206.00(CDBG-CV3 funds);
2. Approve a substantial amendment to the City's 2019-2020 Annual Action Plan for submission to the United States Department of Housing
and Urban Development for the use of CDBG-CV3 funds in the amount of$5,468,206.00 and acceptance of this award of the City's second
allocation of CARES Act Community Development Block Grant funds,including allocations of grant funds to particular programs and
activities as detailed below;
3. Authorize City Manager or his designee to execute contracts for up to eighteen-month terms with the agencies listed in Table 1 below for
CARES Act CDBG-CV3 funds,contingent upon receipt of funding and satisfactory completion of all regulatory requirements;
4. Authorize the City Manager or his designee to extend contracts if an agency requests an extension and such extension is necessary for
completion of the program,or to amend contracts if necessary to achieve program goals,provided any amendment is within the scope of the
program and complies with City policies and all applicable laws and regulations governing the use of federal grant funds;
5. Adopt the attached appropriation ordinance increasing the receipts and appropriations in the Grants Operating Federal Fund in the amount
of$5,468,206.00 subject to receipt of the grant,for the purpose of funding Community Development Block Grant(CDBG-CV3)
programs,services,and activities;and
6. Authorize a waiver of the Neighborhood Services Department indirect cost rate of 18.73%,estimated total of$204,839.00.
DISCUSSION:
The CARES Act was signed into law on March 27,2020,to respond to the many impacts of the COVID-19 public health emergency. The CARES
Act includes provisions to help local governments prevent,prepare for and respond to the Coronavirus,including providing for additional
allocations of forumula grant funds under the Community Development Block Grant(CDBG)program. The City was notified by United States
Department of Housing and Urban Development(HUD)on April 9,2020,of its initial award of$4,360,291.00 in CDBG-CV funds. These funds
were subsequently awarded to eligible activities and programs through M&C 20-0330 and M&C 20-0471 in May and June of this year. The City
was notified on September 11,2020,of the award of its second allocation of CDBG funds,known as CDBG-CV3,in the amount of
$5,468,206.00. All funds must be used to prevent,prepare for,and respond to the Coronavirus.
On October 14,2020,the Community Development Council(CDC)as the City's advisory body for the use of CDBG-CV3 funds approved a
funding recommendation for the award of these funds.Four key activities were approved by the CDC for CARES Act funds;emergency rental
assistance,employment-related services,childcare related to employment,and youth education/tutoring services. In addition,a Healthy Homes for
Seniors program, providing home repairs for seniors ages 62 and older,was recommended for funding. Emergency rental assistance activities
address the Consolidated Plan goal for affordable housing. Services for the elderly address the Consolidated Plan goal for aging in place.
Employment-related services address the Consolidated Plan goal for poverty reduction and household stabilization.
The CDC also approved a two-tier process for allocation of the CARES Act funds. Tier one funds totaling$4,093,641.20 are recommended to be
awarded directly to agencies for the activities listed in the table below. Tier two funds totaling$1,374,564.80 will be awarded for the four above-
listed priority activities through a competitive Request for Proposal process that identifies additional service-delivery partners by the end of
Decmber,for CDC review and approval in early January,and subsequent City Council approval.
A 5-day public comment period was held from November 22,2020 to November 28,2020. Notice of this public comment period was published in
the Fort Worth Star-Telegram,posted on the City's website,and distributed through the City News and other ongoing communications activities of
the City Community Engagement Office. Any comments received are maintained by the Neighborhood Services Department in accordance with
federal regulations.
A summary of funding recommendations approved by the CDC is provided below. A spreadsheet of funding recommendations is also attached.
This Substantial Amendment Action Plan for use of CARES Act funds under the CDBG-CV3 program will be submitted to HUD following City
Council approval.
Indirect costs totaling approximately$204,839.00 could be charged to this grant,as the Neighborhood Services Department Indirect Cost rate is
18.73%in the City's most recent Cost Allocation Plan. A waiver of these costs is requested to allow allocation of these funds to further support the
programs and services to assist low-to-moderate income citizens impacted by the coronavirus.
CARES ACT COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG-CV3)
It is recommended that$4,093,641.20 of CDBG-CV3 funds be allocated as follows:
General Administration:$1,093,641.20
Costs of planning for,administering,reporting on,and monitoring all activities paid for with CDBG-CV3 funds.
Direct Awards to Public Service Agencies($3,000,000.00): Contracts are recommended for the following agencies and programs in the following
amounts:
TABLE 1:CDBG-CV3 AGENCIES
AGENCY PROGRAM IF AMOUNT
Fort Worth Area Habitat for Humanity JlHealthy Homes for Seniors $2,000,000.00
AB Christian Learning Center IFYouth Education/Tutoring $ 120,000.00
Boys&Girls Club of Greater Tarrant County Youth Educationlrutoring 11
$ 156,120.00
Camp Fire First Texas Youth Education/Tutoring $ 120,000.00
Clayton Youth Enrichment Services I Youth Education/Tutoring $ 128,500.00
Fort Worth SPARC Youth Education/Tutoring $ 88,368.00
Girls,Inc.of Tarrant County Youth Education/Tutoring $ 111,375.00
United Community Centers Youth Education/Tutoring $ 120,000.00
YMCA of Metropolitan Fort Worth Youth Education/Tutoring $ 155,637.00
TOTAL CDBG-CV3 CONTRACTS $3,000,000.00
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance,funds
will be available in the current operating budget,as appropriated,in the Grants Operating Federal Fund.The Neighborhood Services
Department(and Financial Management Services)will be responsible for the collection and deposit of funds due to the City.Prior to an
expenditure being incurred,the Neighborhood Services Department has the responsibility to validate the availability of funds.This is a
reimbursement grant.
Submitted for City Manager's Office by: Fernando Costa 6122
Originating Business Unit Head: Victor Turner 8187
Additional Information Contact: Sharon Burkley 5785