HomeMy WebLinkAboutContract 51192-A1 CSC No.51192-A1
AMENDMENT No. 1
TO CITY SECRETARY CONTRACT No. 51192
WHEREAS, the City of Fort Worth (CITY) and Hayden Consultants, Inc. ,
(ENGINEER) made and entered into City Secretary Contract No. 51192, (the
CONTRACT) which was authorized by M&C No. C-28764 on the 26 day of June,
2018 in the amount up to $527, 983. 00; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
CPN 101591 S. Normandale Street and Las Vegas Trail - Roundabout
Intersection Improvements; and
WHEREAS, it has become necessary to execute Amendment No. 1 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in proposal attached hereto and
incorporated herein. The cost to City for the additional design services
to be performed by Engineer totals $20,460. 00. (See Attached Funding
Breakdown Sheet, Page -4-)
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount up to $548,443. 00.
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
City of Fort Worth OFFICIAL RECORD
Professional Services Agreement Amendment Template
Revised:March 9,2020 CITY SECRETARY
Page 1 of 4
FT. WORTH, TX
APPROVED:
City of Fort Worth Engineer
Hayden Consultants, Inc.
barr�8cu-alu�afF
Dana Burghdoff( c23,20 15:34 CST)
Dana Burghdoff Adam Cross, PE, PAS
Assistant City Manager Municipal Team Lead
DATE: Dec 23, 2020 DATE: 11/30/2020
APPROVAL RECOMMENDED:
QL� -
William Johnso (Dec15,202014:04CST)
William M. Johnson
Director, Transportation and Public Works Department
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements .
zmel('4 GUGrA aIP F6
Derek A.White,PhD,PE(Dec 10,202010:28 CST)
Derek A. White, PhD, PE
Senior Project Manager
City of Fort Worth OFFICIAL RECORD
Professional Services Agreement Amendment Template
Revised:March 9,2020 CITY SECRETARY
Page 2 of 4
FT. WORTH, TX
APPROVED AS TO FORM AND LEGALITY: M&C: C-28764
Beelor, Date: Dec 10,2020
Mack(Dec 23,202010:24 CST)
Douglas W. Black
Sr. Assistant City Attorney
ATTEST: � a
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r Ronald P.Gonzales(Dec 23,202015: ST) 0 o* d
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Mary J. Kayser �� °OO0000°° a
City Secretary a linEXASa4d
City of Fort Worth OFFICIAL RECORD
Professional Services Agreement Amendment Template
Revised:March 9,2020 CITY SECRETARY
Page 3 of 4
FT. WORTH, TX
FUNDING BREAKDOWN SHEET
City Secretary No. 51192
Amendment No. 1
Department Fund-Account-Center Amount
34018 - 0200431 - 5330500 - 101591 - 003930
TPw - 9999 - 1801203 $20, 460 . 00
Total : $20, 460 . 00
City of Fort Worth
Professional Services Agreement Amendment Template
Revised:March 9,2020
Page 4 of 4
NHAYDEN 5646 Milton Street,Suite 50
Dallas,Texas 75206
Phone 214-753-8100
A G E I Company www.haydenconsultants.com
November 30,2020
Chad Allen,PE, CFM
City of Fort Worth
Transportation and Public Works
200 Texas Street
Fort Worth,TX 76102
RE: Normandale Dr. and Las Vegas Trl.
Budget Amendment
City Project No. 101591
City Secretary Contract No. 51192
Dear Chad,
During the course of the above-mentioned project,there arose a need for a budget
amendment from the original scope of work for additional S.U.E. Quality Level A test holes.
Hayden Consultants, Inc. has requested additional budget be added to Task 8: Survey and
Subsurface Utility Engineering to cover this additional project scope. The Task 8 budget
amendment requested includes the following:
- Task 8.2.2 Quality Level A Original Budget: $15,000.00
- Task 8.2.2 Quality Level A Requested Budget: $20,460.00
- Task 8.2.2 Quality Level A Amended Budget: $35,460.00
The above amended budget includes scope for sixteen (16) test holes, thirteen (13) of which
are currently scheduled,and supporting documentation is attached. We appreciate the
opportunity to continue working with the City of Fort Worth. Please let us know if we need
to provide any further information.
Sincerely,
Hayden Consultants, Inc.
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Adam Cross,PE,RAS Chad Allen,PE, CFM
Practice Leader/ Municipal Team Lead Interim Engineering Manager
City of Fort Worth
Transportation and Public Works Department
Lamb-Star Engineering,LLC
5700 W.Plano Pkwy Suite 1000,Plano,TX 75093 lk
Tel 214.440.3600 LAMB-STAR
8/6/2020
Adam Cross
Hayden Consultants,Inc.
5646 Milton Street,Suite 500
Dallas,TX 75206
RE: TEST HOLES AT NORMANDALE AND LAS VEGAS IN FT. WORTH, TX (201169.01)
Dear Mr.Cross,
Lamb-Star Engineering(LSE)is pleased to submit a cost proposal for Subsurface Utility Engineering(SUE)
required for the above referenced project.
INTRODUCTION
LSE will perform the SUE Investigation required for this project in general accordance with the
recommended practices and procedures described in ASCE Publication Cl/ASCE 38-02 (Standard Guideline
for the Collection and Depiction of Existing Subsurface Utility Data).As described in the mentioned ASCE
publication,four levels have been established to describe the quality of utility location and attribute
information used on plans.The four quality levels are as follows:
■ Quality Level D (QL-D) - Information derived from existing records.
■ Quality Level C (QL-C) -QL D information supplemented with information obtained by surveying
visible above-ground utility features (i.e.valves,hydrants,meters,manhole covers,etc.)
■ Quality Level B (QL-B) -Two-dimensional (x,y) information obtained through the application and
interpretation of non-destructive surface geophysical methods.Also known as"designating"this
quality level provides the horizontal position of subsurface utilities within approximately one foot.
■ Quality Level A(QL-A) -Also known as"locating",this quality level provides precise three-
dimensional (x,y z) information at critical locations by exposing specific utilities. Non-destructive
vacuum excavation equipment is used to expose the utilities at specific points which are then tied
down by survey.
LSE personnel will scan the defined work area using electronic prospecting equipment to search for
utilities.However,LSE is not responsible for designating and locating"unknown"utilities that were not
detected while scanning the work area.
SCOPEOF ••
Based on information provided by Hayden Consultants,Inc.,LSE has developed a preliminary scope for the
SUE work required for this project during the proposal phase.The scope of work may be modified,with
Hayden Consultants,Inc.and LSE's concurrence, during the performance of the SUE fieldwork if warranted
by actual field findings.
For this project,LSE will provide QL-A,and QL-B sufficient to layout sixteen (16)test holes,and applicable
survey for the project area shown in Exhibit A.The QL-A will involve the excavation of test holes at locations
Page 1 Initial
Lamb-Star Engineering,LLC
5700 W.Plano Pkwy Suite 1000,Plano,TX 75093 lk
Tel 214.440.3600 LAMB-STAR
determined by Hayden Consultants,Inc..We will designate the utility 15 feet either side of the requested
test hole locations prior to commencing vacuum excavation.
LSE will provide all surveying that is required for the collection of SUE field data. Hayden Consultants,Inc.
will provide LSE with survey control and a base map/topographic file in CAD format for use in preparing
the deliverables.Hayden Consultants,Inc.will also provide LSE with all the existing utility records within
the project limits.
QL-D,QL-C,and QL-13 work is not included in this scope of work.
PROCEDURESDESIGNATING
Prior to beginning field designating activities,LSE's field manager will review the project scope of work and
available utility records. Once these initial reviews are complete,the field manager and technicians will
begin designating the approximate horizontal position of known subsurface utilities within the specified
project limits. A suite of geophysical equipment (electromagnetic induction,magnetic)will be used to
designate metallic/conductive utilities (e.g.steel pipe,electrical cable,telephone cable). Non-metallic/non-
conductive utilities will be designated using other proven methods,such as rodding,and probing. Where
access is available,a sonde will be inserted into the utility line (e.g.PVC gravity sewer pipe)to provide a
medium for signal transmission,which can then be designated using geophysical equipment. In instances
where access is not available, (e.g.pressurized PVC water line),LSE personnel will attempt to designate the
utility by probing.
Accurate collection and recording of designated utilities is a critical component of the SUE process. LSE
utilizes a proven method of collecting and recording survey information once the utilities have been
designated in the field. LSE's field manager will produce detailed sketches depicting each utility as well as
relevant surface features such as roadways,buildings,manholes,fire hydrants,utility pedestals,valves,
meters,etc. Each utility will be labeled with a unique ID code. For example,if two buried electric cables
exist on the project,one will be labeled E1 and the other E2. Paint and pin flags will be used to designate
the utilities in the field. A labeled pin flag or paint mark will be used to mark each location where a survey
shot is required. Shot points will typically be placed at 100-foot intervals on all utilities. The locations will
be numbered sequentially for each individual utility line.
PROCEDURESLOCATING
LSE will utilize its utility designating marks and specific information provided by Hayden Consultants,Inc.
to lay out the test hole locations. LSE will attempt to place the test holes outside of paved areas wherever
possible. However,some test holes may need to be placed in paved areas that may require traffic control
measures to be implemented. LSE will establish routine/ordinary traffic control (cones and free standing
signage,etc.)whenever required as part of our standard pricing. If non-routine traffic control measures are
required (barricades,flag person,changeable message board,etc.),these services will be invoiced at cost.
LSE will utilize non-destructive vacuum excavation equipment to excavate the test hole at the required
locations. Once the utilities are located,LSE will record the type,size,material,depth to top and general
running direction. The test hole will be assigned a unique ID number and will be marked with rebar/cap,
Page 2 Initial
Lamb-Star Engineering,LLC
5700 W.Plano Pkwy Suite 1000,Plano,TX 75093 lk
Tel 214.440.3600 LAMB-STAR
nail/disk,or chiseled X,as appropriate. Test-hole excavations will be backfilled with appropriate material
and the original surface will be restored. The backfill will be compacted in lifts by mechanical means to
minimize settlement.
DELIVERABLE AND SCHEDULE
LSE will produce an electronic SUE CAD file depicting the type and horizontal location of the designated
utilities and test holes. Hayden Consultants,Inc.will provide LSE with base map/topographic files in
electronic format for use in preparing the SUE file. LSE will utilize its standard SUE line styles and
symbology.
LSE will also prepare a summary sheet and Test Hole Data Sheets showing the utility size,depth,material,
direction and type of surface marker used to identify the test hole location.
LSE can commence work within two weeks of receiving the notice to proceed (NTP).Once the location of
the QL"A"test holes have been laid out,the QL"A"field work must be preceded by a One Call ticket and a
mandatory 48-hour clearance period. The QL"A"test holes are estimated to be completed within six(6)
work days with the survey taking one (1) day to complete. The deliverables as previously described can be
submitted within 5 days after the survey has been completed.
ESTIMATED FEE
The total estimated to complete the work described herein is $35,460.00
For basis of estimate see Attached Exhibit B Fee Schedule.The Fee Schedule is provided for estimating
purposes only.Quality Level A Test Holes will be invoiced based on quantity and depth of actual Test Holes
performed.If non-routine traffic control measures are required (barricades,flag person,changeable
message board,etc.),they will be considered extra and invoiced at cost.
We look forward to working with you on this project. If you have any questions or require additional
information,please contact me at 469-265-1580
X P.cZ
Marc Hendricks
SUE Manager
Initial
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CITY COUNCIL AGENDA FORT II
COUNCIL ACTION: Approved on 6/26/2018
DATE: 6/26/2018 REFERENCE C-28764 LOG NAME: 202018 BOND PROGRAM
NO.: PROPOSITION A
CODE: C TYPE: NOW PUBLIC NO
CONSENT HEARING:
SUBJECT: Authorize Execution of New or Amendments to Existing Engineering Services Agreements
for Design and Construction Management Services for 22 Major Thoroughfare,Arterial and
Intersection Projects Identified in the 2018 Bond Program (COUNCIL DISTRICTS 2, 3, 4, 6,
7, 8, and 9)
RECOMMENDATION:
It is recommended that the City Council authorize execution of the following engineering contracts or
amendments to current engineering contracts for design and construction management services for major
thoroughfare, arterial and intersection improvement projects identified in the 2018 Bond Program as
indicated below:
Contract Amendments:
1.Amendment No.1, in an amount not to exceed $425,000.00 to City Secretary Contract(CSC)49226, an
Engineering Agreement with Kimley-Horn and Associates, Inc., for design of transportation improvements
along Bonds Ranch Road from Hawks Landing Road to Blue Mound Road/FM 156 (101009), for a revised
contract amount not to exceed $1,295,000.00;
2.Amendment No. 1, in an amount not to exceed $90,000.00 to City Secretary Contract(CSC)49227, an
Engineering Agreement with Halff Associates, Inc., for design of transportation improvements along
Westport Parkway, from Alta Vista Parkway to Beach Street(101019), for a revised contract amount not to
exceed $565,000.00;
3.Amendment No. 1, in an amount not to exceed $843,000.00 to City Secretary Contract(CSC)49555, an
Engineering Agreement with HDR Engineering, Inc., for design of transportation improvements along
Avondale Haslet Road, from Willow Creek Drive to Haslet County Line Road/FM 156 (101014), for a
revised contract amount not to exceed $1,243,000.00;
4.Amendment No. 1, in an amount not to exceed $595,000.00 to City Secretary Contract(CSC)49024, an
Engineering Agreement with Kimley-Horn and Associates, Inc., for design of transportation improvements
along Harmon Road, from Golden Triangle Boulevard to US HWY 287 (100459), for a revised contract
amount not to exceed $2,395,000.00;
5.Amendment No. 1, in an amount not to exceed $750,000.00 to City Secretary Contract(CSC)49229, an
Engineering Agreement with Pacheco Koch Consulting Engineers, Inc., for design of transportation
improvements at the intersection of Kroger Drive at State Highway 377 and Basswood Boulevard at State
Highway 377 (101015), for a revised contract amount not to exceed $1,150,000.00;
6.Amendment No. 1, in an amount not to exceed $1,500,000.00 to City Secretary Contract(CSC)49556,
an Engineering Agreement with Burns& McDonnell Engineering Company, Inc., for design of transportation
improvements along Cromwell Marine Creek from Boat Club Road to Old Decatur Road (101012), for a
revised contract amount not to exceed $1,900,000.00;
7.Amendment No. 1, in an amount not to exceed $230,000.00 to City Secretary Contract(CSC)49225, an
Engineering Agreement with Carrillo Engineering, LLC, for design of intersection improvements at S. Hulen
Street and Granbury Road (101017)for a revised contract amount not to exceed $630,000.00;
8.Amendment No. 1, in an amount not to exceed $360,000.00 to City Secretary Contract(CSC)49228, an
Engineering Agreement with Lee Engineering, LLC, for design of intersection improvements at Park Vista
Boulevard and Keller Haslet Road (101020)for a revised contract amount not to exceed $760,000.00;
New Contracts:
9.An Engineering Agreement with Wier&Associates, Inc., for design of intersection improvements at
Golden Triangle Boulevard and Harmon Road (101013), in an amount not to exceed $250,000.00;
10.An Engineering Agreement with HDR Engineering, Inc., for design of transportation improvements along
W. 7th Street from University Drive to the Trinity River(101555) in an amount not to exceed $750,000.00;
11.An Engineering Agreement with Schrickel, Rollins and Associates, Inc., for design of transportation
improvements along Riverside Drive from Golden Triangle to Keller Hicks in an amount not to exceed
$700,000.00;
12.An Engineering Agreement with Cobb Fendley&Associates, Inc., for design of transportation
improvements along the University Drive Corridor from Trail Drive to Park Hill (101588), in an amount not to
exceed $900,000.00;
13.An Engineering Agreement with AECOM, Inc., for design of intersection improvements at Crowley Road
and N. Crowley Cleburne Road (101578)and Alta Mesa Boulevard and Crowley Road (101579) in an
amount not to exceed $594,580.00;
14.An Engineering Agreement with Multatech Engineering, Inc., for design of intersection improvements at
E. Seminary Road and Mansfield Highway (101590)and McCart Avenue and Altamesa Boulevard
(101572) in an amount not to exceed $690,778.00;
15.An Engineering Agreement with Pape—Dawson Engineering, Inc., for design of intersection
improvements at Beach Street and Basswood Boulevard (101582) in an amount not to exceed
$398,195.00;
16.An Engineering Agreement with JT Engineering, Inc., for design of intersection improvements at E.
Northside Drive and Cold Springs Road (101584) in an amount not to exceed $442,886.80;
17.An Engineering Agreement with Bridgefarmer&Associates Inc., for design of intersection improvements
at W. Long Avenue and Angle Avenue (101583) in an amount not to exceed $455,985.00;
18.An Engineering Agreement with Hayden Consultants, Inc., for design of intersection improvements at S.
Normandale Street and Las Vegas Trail (101591) in an amount not to exceed $528,013.00;
19.An Engineering Agreement with Kimley-Horn and Associates, Inc., for design of intersection
improvements at NW Loop 820 and Marine Creek Parkway(101585) in an amount not to exceed
$432,000.00.
DISCUSSION:
In preparation for the 2018 Bond Program and to advance delivery of projects, engineering contracts were
executed on 13 potential Jump Start Projects (Mayor and Council Communication (M&C) C-28288 June 20,
2017)to further define individual project cost and identify possible risks that would impact costs and delivery
schedules. Funding for these Jump Start Projects (*)was authorized on May 16, 2017 in the amount of
$10M (M&C G-19009). The following summarizes the contract awards for the 2018 Bond Program 11 Major
Thoroughfare and Arterial projects, and 11 Intersection Improvement projects:
2018 Bond Program Major Thoroughfare and Arterial
Project Name Engineering Consultant NTE Contract
Amendment
*Bonds Ranch Road- Hawks Landing to Kimley-Horn &Associates, Inc. $425,000.00
Blue Mound Road/ FM 156 - CD 7
*Westport Parkway-Alta Vista Parkway to Halff Associates, Inc. $90,000.00
Beach Street- CD 7
*Avondale Haslet Road-Willow Creek HDR Engineering, Inc. $843,000.00
Drive to Haslet County Line Road - CD 7
"Harmon Road- Golden Triangle Kimley-Horn &Associates, Inc. $595,000.00
Boulevard to US 287 - CD 7
" US 377 at Basswood Boulevard and Pacheco Koch Consulting $750,000.00
Kroger Drive- CD 4 Engineers, Inc.
"Cromwell Marine Creek- Boat Club Road Burns & McDonnell $1,500,000.00
to Old Decatur Road - CD 2 Engineering Company, Inc.
"Golden Triangle Boulevard and Harmon Wier&Associates Inc. $250,000.00
Road (New Contract)- CD 7
University Drive-Trail Drive to Park Hill Cobb Fendley&Associates, $900,000.00
(New Contract)- CD 9 Inc.
Riverside Drive - Golden Triangle Schrickel, Rollins &Associates, $700,000.00
Boulevard to Keller Hicks Road (New Inc.
Contract)- CD 7
West 7th Street- University Drive to Trinity HDR Engineering, Inc. $750,000.00
River (New Contract)- CD 9
2018 Bond Program Intersection Improvements
Project Name Engineering NTE
Consultant Contract/Amendment
Amount
*S. Hulen Street and Granbury Road - CD Carrillo Engineering, $230,000.00
6 LLC
"Park Vista Boulevard and Keller Haslet Lee Engineering, LLC $360,000.00
Road - CD 7
Crowley Road and N. Crowley Road AECOM, Inc $306,375.00
Cleburne Road - CD 6
Alta Mesa Boulevard and Crowley Road - AECOM Inc. $288,205.00
CD 8
E. Seminary Road and Mansfield Multatech Engineering, $350,900.00
Highway-CD 8 Inc.
McCart Avenue and Alta Mesa Boulevard Multatech Engineering, $339,878.00
- CD 6 Inc.
Beach Street and Basswood Boulevard - Pape-Dawson $398,195.00
CD 4 Engineering, Inc.
E. Northside Drive and Cold Springs JT Engineering, Inc. $442,866.80
Road - CD 2
W. Long Avenue and Angle Avenue - CD Bridgefarmer $455,985.00
2 Associates, Inc.
S. Normandale Street and Las Vegas Hayden Consultants, $528,013.00
Trail - CD 3 Inc.
NW Loop 820 and Marine Creek Kimley-Horn & $432,000.00
Parkway - CD 2 Associates, Inc.
Available resources within the General Fund will be used to provide interim financing for expenditures
incurred on projects within the 2018 Bond Program until debt is issued. Once debt associated with these
projects is sold, bond proceeds will reimburse the General Fund, in accordance with the statement
expressing official Intent to Reimburse that was adopted as part of the ordinance approving the bond election
and authorizing the appropriation of funds.
M/WBE OFFICE—All firms being awarded new engineering contracts/amendments are in compliance with
the City's BDE Ordinance.
These projects are located in COUNCIL DISTRICTS 2, 3, 4, 6, 7, 8, and 9.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, funds are available in
the current capital budget as appropriated, of the 2018 Bond Program Fund. Prior to an expenditure being
incurred, the participating department has the responsibility to validate the availability of funds.
TO _
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID i Year (Chartfield 2)
FROM
���
epartment Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Douglas Wiersig (7801)
Additional Information Contact: Kim Arnold (2552)
ATTACHMENTS
All 1295 Forms.pdf
Maps 2018 Bond Prog Proposition A.pdf