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Contract 39375
CITY OF FORT WORTH, TEXAS€ ° STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES This AGREEMENT is between the City of Fort Worth, a home-rule municipal corporation situated in Tarrant, Denton, Parker and Wise Counties, Texas (the "CITY"), and Kimley-Horn and Associates, Inc. (the "ENGINEER"), for a PROJECT generally described as: Chapin Road at Santa Clara Channel and Cravens Road at Wildcat Branch Bridge Replacements. Article I Scope of Services A. The Scope of Services is set forth in Attachment A. Article II Compensation A. The ENGINEER's compensation is set forth in Attachment B. Article III Terms of Payment Payments to the ENGINEER will be made as follows: A. Invoice and Payment (1) The Engineer shall provide the City sufficient documentation, including but not limited to meeting the requirements set forth in Attachment D to this AGREEMENT, to reasonably substantiate the invoices. (2) The ENGINEER will issue monthly invoices for all work performed under this AGREEMENT. Invoices are due and payable within 30 days of receipt. (3) Upon completion of services enumerated in Article I, the final payment of any balance will be due within 30 days of receipt of the final invoice. (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. (5) If the CITY fails to make payment in full to ENGINEER for billings contested in City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services 6.30.09 OFFICIAL RECORD Page 1 of 15 CIn__ SECRETARY a ;I -FT, WORTH, TX good faith within 60 days of the amount due, the ENGINEER may, after giving 7 days' written notice to CITY, suspend services under this AGREEMENT until paid in full. In the event of suspension of services, the ENGINEER shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. Article IV Obligations of the Engineer Amendments to Article IV, if any, are included in Attachment C. A. General The ENGINEER will serve as the CITY's professional engineering representative under this Agreement, providing professional engineering consultation and advice and furnishing customary services incidental thereto. B. Standard of Care The standard of care applicable to the ENGINEER's services will be the degree of skill and diligence normally employed in the State of Texas by professional engineers or consultants performing the same or similar services at the time such services are performed. C. Subsurface Investigations (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Attachment A. (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of the ENGINEER. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services 6.30.09 Page 2 of 15 D. Preparation of Engineering Drawings The ENGINEER will provide to the CITY the original drawings of all plans in ink on reproducible mylar sheets and electronic files in .pdf format, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described herein. E. Engineer's Personnel at Construction Site (1) The presence or duties of the ENGINEER's personnel at a construction site, whether as on-site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the Contract Documents and any health or safety precautions required by such construction work. The ENGINEER and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment A, the ENGINEER or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general, if the work on the PROJECT is being performed in a manner indicating that the PROJECT, when completed, will be in accordance with the Contract Documents, nor shall anything in the Contract Documents or the agreement between CITY and ENGINEER be construed as requiring ENGINEER to make exhaustive or continuous on-site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT. If the ENGINEER makes on-site observation(s) of a deviation from the Contract Documents, the ENGINEER shall inform the CITY. (3) When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the services set forth in the Scope of Services, the ENGINEER shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the Contract Documents. F. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The ENGINEER shall provide opinions of probable costs based on the City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services 6.30.09 Page 3 of 15 current available information at the time of preparation, in accordance with Attachment A. (2) In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, the ENGINEER makes no warranty that the CITY's actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from the ENGINEER's opinions, analyses, projections, or estimates. G. Construction Progress Payments Recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGINEER's knowledge, information, and belief from selective sampling and observation that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by the ENGINEER to ascertain that the construction contractor has completed the work in exact accordance with the Contract Documents; that the final work will be acceptable in all respects; that the ENGINEER has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of liens, claims, security interests, or encumbrances; or that there are not other matters at issue between the CITY and the construction contractor that affect the amount that should be paid. H. Record Drawings Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. The ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. 1. Minority and Woman Business Enterprise (M/WBE) Participation In accord with City of Fort Worth Ordinance No. 15530, the City has goals for the participation of minority business enterprises and woman business City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services 6.30.09 Page 4 of 15 enterprises in City contracts. Engineer acknowledges the M/WBE goal established for this contract and its commitment to meet that goal. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Engineer may result in the termination of this agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. J. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to this contract. ENGINEER agrees that the CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of five (5) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with subsection (3) hereof. CITY shall give subconsultant reasonable advance notice of intended audits. (3) ENGINEER and subconsultant agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. K. INSURANCE (1) ENGINEER'S INSURANCE a. Commercial General Liability — the ENGINEER shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance with a limit of not less than $1,000,000.00 per each occurrence with a $2,000,000.00 aggregate. If such Commercial General Liability insurance contains a general aggregate limit, it shall apply separately to this PROJECT or location. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services 6.30M Page 5 of 15 i. The CITY shall be included as an insured under the CGL, using ISO additional insured endorsement or a substitute providing equivalent coverage, and under the commercial umbrella, if any. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. The Commercial General Liability insurance policy shall have no exclusions by endorsements that would alter or nullify: premises/operations, products/completed operations, contractual, personal injury, or advertizing injury, which are normally contained within the policy, unless the CITY approves such exclusions in writing. ii. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the commercial general liability or commercial umbrella liability insurance maintained in accordance with this agreement. b. Business Auto — the ENGINEER shall maintain business auto liability and, if necessary, commercial umbrella liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of"any auto", including owned, hired, and non-owned autos, when said vehicle is used in the course of the PROJECT. If the engineer owns no vehicles, coverage for hired or non-owned is acceptable. i. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by ENGINEER pursuant to this agreement or under any applicable auto physical damage coverage. c. Workers' Compensation —ENGINEER shall maintain workers compensation and employers liability insurance and, if necessary, commercial umbrella liability insurance with a limit of not less than $100,000.00 each accident for bodily injury by accident or $100,000.00 each employee for bodily injury by disease, with $500,000.00 policy limit. i. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by workers compensation and employer's liability or commercial umbrella insurance obtained by ENGINEER pursuant to this agreement. d. Professional Liability — the ENGINEER shall maintain professional liability, a claims-made policy, with a minimum of $1,000,000.00 per claim and aggregate. The policy shall contain a retroactive date prior to the date of City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services 6.30.09 Page 6 of 15 the contract or the first date of services to be performed, whichever is earlier. Coverage shall be maintained for a period of 5 years following the completion of the contract. An annual certificate of insurance specifically referencing this project shall be submitted to the CITY for each year following completion of the contract. (2) GENERAL INSURANCE REQUIREMENTS a. Certificates of insurance evidencing that the ENGINEER has obtained all required insurance shall be delivered to the CITY prior to ENGINEER proceeding with the PROJECT. b. Applicable policies shall be endorsed to name the CITY an Additional Insured thereon, as its interests may appear. The term CITY shall include its employees., officers, officials, agents, and volunteers as respects the contracted services. c. Certificate(s) of insurance shall document that insurance coverage specified in this agreement are provided under applicable policies documented thereon. d. Any failure on part of the CITY to request required insurance documentation shall not constitute a waiver of the insurance requirements. e. A minimum of thirty (30) days notice of cancellation or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Such terms shall be endorsed onto ENGINEER's insurance policies. Notice shall be sent to the respective Department Director (by name), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102. f. Insurers for all policies must be authorized to do business in the State of Texas and have a minimum rating of A:V or greater, in the current A.M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. g. Any deductible or self insured retention in excess of$25,000.00 that would change or alter the requirements herein is subject to approval by the CITY in writing, if coverage is not provided on a first-dollar basis. The CITY, at it sole discretion, may consent to alternative coverage maintained through insurance pools or risk retention groups. Dedicated financial resources or letters of credit may also be acceptable to the CITY. h. Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. i. The CITY shall be entitled, upon its request and without incurring expense, City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services 6.30.09 Page 7 of 15 to review the ENGINEER's insurance policies including endorsements thereto and, at the CITY's discretion; the ENGINEER may be required to provide proof of insurance premium payments. j. Lines of coverage, other than Professional Liability, underwritten on a claims-made basis, shall contain a retroactive date coincident with or prior to the date of the contractual agreement. The certificate of insurance shall state both the retroactive date and that the coverage is claims-made. k. Coverages, whether written on an occurrence or claims-made basis, shall be maintained without interruption nor restrictive modification or changes from date of commencement of the PROJECT until final payment and termination of any coverage required to be maintained after final payments. I. The CITY shall not be responsible for the direct payment of any insurance premiums required by this agreement. m. Sub consultants and subcontractors to/of the ENGINEER shall be required by the ENGINEER to maintain the same or reasonably equivalent insurance coverage as required for the ENGINEER. When sub consultants/subcontractors maintain insurance coverage, ENGINEER shall provide CITY with documentation thereof on a certificate of insurance. L. Independent Consultant The ENGINEER agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. M. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities. The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. N. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the CITY may request the ENGINEER to assist in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services 6.30.09 Page 8 of 15 O. Permitting Authorities - Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have been aware of at the time this Agreement was executed, the ENGINEER shall revise plans and specifications, as required, at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could not have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. P. Schedule ENGINEER shall manage the PROJECT in accordance with the schedule developed per Attachment D to this AGREEMENT. Article V Obligations of the City Amendments to Article V, if any, are included in Attachment C. A. City-Furnished Data ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B. Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's performance of its services. The CITY will perform, at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY's facilities as may be required in connection with the ENGINEER's services. The CITY will be responsible for all acts of the CITY's personnel. C. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights-of-way, and access necessary for the ENGINEER's services or PROJECT construction. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services 6.30.09 Page 9 of 15 D. Timely Review The CITY will examine the ENGINEER's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as the CITY deems appropriate; and render in writing decisions required by the CITY in a timely manner in accordance with the project schedule prepared in accordance with Attachment D. E. Prompt Notice The CITY will give prompt written notice to the ENGINEER whenever CITY observes or becomes aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. F. Asbestos or Hazardous Substances Release. (1) CITY acknowledges ENGINEER will perform part of the work at CITY's facilities that may contain hazardous materials, including asbestos containing materials, or conditions, and that ENGINEER had no prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the associated risks that may give rise to claims by third parties or employees of City, City hereby releases ENGINEER from any damage or liability related to the presence of such materials. (2) The release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER's negligence or if ENGINEER brings such hazardous substance, contaminant or asbestos onto the project. G. Contractor Indemnification and Claims The CITY agrees to include in all construction contracts the provisions of Article IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions providing contractor indemnification of the CITY and the ENGINEER for contractor's negligence. H. Contractor Claims and Third-Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain no direct action against the ENGINEER, its officers, employees, and subcontractors, for any claim arising out of, in connection City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services 6.30.09 Page 10 of 15 with, or resulting from the engineering services performed. Only the CITY will be the beneficiary of any undertaking by the ENGINEER." (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ENGINEER and there are no third-party beneficiaries. (3) The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or person shall have no third-party beneficiary rights under this Agreement. (4) Nothing contained in this section V.H. shall be construed as a waiver of any right the CITY has to bring a claim against ENGINEER. I. CITY's Insurance (1) The CITY may maintain property insurance on certain pre-existing structures associated with the PROJECT. (2) The CITY will ensure that Builders Risk/[nstallation insurance is maintained at the replacement cost value of the PROJECT. The CITY may provide ENGINEER a copy of the policy or documentation of such on a certificate of insurance. (3) The CITY will specify that the Builders Risk/installation insurance shall be comprehensive in coverage appropriate to the PROJECT risks. J. Litigation Assistance The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the ENGINEER, this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. K. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services 6.30.09 Page 11 of 15 Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment C. A. Authorization to Proceed ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of the ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The CITY shall own the final designs, drawings, specifications and documents. C. Force Majeure The ENGINEER is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER that prevent ENGINEER's performance of its obligations hereunder. D. Termination (1) This AGREEMENT may be terminated only by the City for convenience on 30 days' written notice. This AGREEMENT may be terminated by either the CITY or the ENGINEER for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with in 5 days of written notice and diligently complete the correction thereafter. (2) If this AGREEMENT is terminated for the convenience of the City, the ENGINEER will be paid for termination expenses as follows: a.) Cost of reproduction of partial or complete studies, plans, specifications or other forms of ENGINEER'S work product; b.) Out-of-pocket expenses for purchasing electronic data files and other data storage supplies or services; c.) The time requirements for the ENGINEER'S personnel to document the City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services 6.30.09 Page 12 of 15 work underway at the time of the CITY'S termination for convenience so that the work effort is suitable for long time storage. (3) Prior to proceeding with termination services, the ENGINEER will submit to the CITY an itemized statement of all termination expenses. The CITY'S approval will be obtained in writing prior to proceeding with termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ENGINEER for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be made. F. Indemnification In accordance with Texas Local Government Code Section 271.904, the ENGINEER shall indemnify, hold harmless, and defend the CITY against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the ENGINEER or ENGINEER's agent, consultant under contract, or another entity over which the ENGINEER exercises control. G. Assignment Neither party shall assign all or any part of this AGREEMENT without the prior written consent of the other party. H. Interpretation Limitations on liability and indemnities in this AGREEMENT are business understandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty, tort including negligence, strict or statutory liability, or any other cause of action, except for willful misconduct or gross negligence for limitations of liability and sole negligence for indemnification. Parties mean the CITY and the ENGINEER, and their officers, employees, agents, and subcontractors. I. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Tarrant County, Texas. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services 6.30.09 Page 13 of 15 J. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Articles V.F., VI.B., VI.D., VI.F., VI.H., and VI.I. shall survive termination of this AGREEMENT for any cause. K. Observe and Comply ENGINEER shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services 6.30.09 Page 14 of 15 Article VII Attachments, Schedules, and Signatures This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment A - Scope of Services Attachment B — Compensation Attachment C -Amendments to Standard Agreement for Engineering Services Attachment D - Project Schedule Attachment - Location Map Executed this theg day of D�A . , 2009. ATTEST: CITY OF FORT WORTH By. Marty HendrilP Fernando Costa City Secretary Assistant City Manager APPROVAL RECOMMENDED Contract At.horizatio� ,© u William V rkest, P. . \`�VOG Director - - Transportation/Public Works Department APPROVED S TO FORMA, D LEGALITY Kimley-Horn and Associates, Inc. Assistant City Att r ey O ATTEST: Klenn Gary, P.E. Senior Vice President By: City of Fort Worth,Texas Standard Agreement for Engineering Related Design Services 1 iF��A4 RECORD �r� 6.30.09 !V 4� Page,Sof,s tAg SECRETARYi FT I' is i EXHIBIT °°A-1 SUPPLEMENTAL SCOPE OF SERVICES (SUPPLEMENT TO ATTACHMENT "A") CITY PROJECT No. CHAPIN ROAD AT SANTA CLARA CHANNEL AND CRAVENS ROAD AT WILDCAT BRANCH BRIDGE REPLACEMENTS SCOPE OF SERVICES The Scope of Services is for design and construction phase services associated with the proposed structure replacements of the Chapin Road bridge at Santa Clara Channel and Cravens Road at Wildcat Branch. The ENGINEER will develop construction plans and specifications, perform survey, environmental and geotechnical investigations, and provide shop drawing review and design support during construction. Plans and specifications for the replacement of the two structures will be incorporated into one(1)bid package. This scope of services assumes the replacement structure for Chapin Road will consist of a multiple box 10'x8' culvert. The culvert will allow for a 54-foot roadway section and sidewalks at each side of the roadway. The replacement structure for Cravens Road will consist of an approximately 120-foot long, three-span prestressed slab beam bridge that will accommodate a 40-foot roadway width. This scope of services will consist of the following primary tasks: PART A: CONCEPTUAL ENGINEERING: 1. Design Survey and Data Collection A. Kick-off Meeting The ENGINEER will conduct a kick-off meeting for the project. The kick-off meeting will include the following agenda items: a. Overview of each bridge site b. Project design criteria C. Project schedule d. Project milestones e. Introduction of project teams f. Communication plan: ENGINEER with CITY and ENGINEER with other entities. g. Review of billing procedures B. Data Collection The CITY will be responsible for making information available to the ENGINEER for review and reproduction. The ENGINEER will prepare a data collection log that includes data collection request, date of request, date obtained and data collection items that remain outstanding. The scope for data collection is as follows: EAl-1 1. Record Drawings — The CITY will identify and make available record drawings related to infrastructure improvements within the project area for completed roadway, water, sanitary sewer, or storm sewer improvements. 2. Maps — The CITY will provide the ENGINEER the CITY's existing digital maps. Maps should include the following: a. Right-of-way and easement information b. Utility maps(water, sanitary sewer and storm sewer) C. Contour maps with contour intervals of 5 feet based on the source data available from the CITY. Contour intervals will not be greater than 10 feet. d. Most recent aerial photography of the project area that the CITY currently possesses. e. Hydraulic and hydrologic maps or data including city-wide drainage area delineations. f. Land use maps 3. Projects in Progress —The CITY will identify and assist the ENGINEER to coordinate with other proposed projects within this area (including proposed development) that are currently under design or construction. The CITY will identify the project and the contact point for the CITY or the Consultant associated for each project. 4. The CITY will provide pavement cores for the existing pavement at each bridge location. 5. The CITY will provide future traffic data including classification counts. If data is unavailable, recommendations from Table 4.1 of the City of Fort Worth Pavement Design Standards Manual(2005)will be utilized for pavement design. 6. Subsurface Investigation — The CITY will provide the ENGINEER with any subsurface investigations prepared for the existing 39-inch sewer line and water line at Cravens or for other existing pipelines at the project sites(if available). 7. The ENGINEER will gather property owner and record information via Tarrant County Appraisal District. The CITY will provide any existing easement information. C. Design Survey 1. The ENGINEER will conduct coordination meeting with field survey subconsultant 2. The ENGINEER will develop Right of Entry letters prior to field surveys. 3. The Survey subconsultant will perform field survey ground control. The horizontal control will be based on NAD 83 coordinate system, and the vertical control will be NAVD88 tied to City of Fort Worth, TxDOT, and/or FEMA monumentation. 4. Limits of topographic survey at Chapin Road will include approximately 500 feet along Chapin Road west of the intersection with IH-820 southbound frontage road and 100 feet in each direction of the frontage road and along Chapin east of the southbound frontage road. Limits of topographic survey at Cravens Road will include approximately 900 feet of Cravens Road. Survey width at each site will extend approximately twenty-five(25)feet beyond limits of proposed Right of Way. EA 1-2 5. The Survey subconsultant shall locate pertinent objects and above-ground features,typically including a. Existing bridge/culvert shots including low chords b. Channel topo around bridges for grading ties as well as Channel cross sections (4 sections per site) c. Utilities(signs or markers showing the presence of underground utilities,valves, manholes, flowlines, meters, backflow preventers,vents, driveway pipes, poles, and guy wires) d. Large (6 inch diameter and up) and significant trees(identify species and caliper) e. Fences(including material type) and gates f. Sidewalks and/or driveways (identify material type) g. Signs(roadway and private) h. Guard fence i. Riprap j. Inlets,junction boxes, outfalls, headwalls and other drainage features k. Right-of-Way monumentation 6. Process survey data to create plan view of existing features. Prepare final topographic drawing in digital format(including contours and breaklines)showing the features located in the field as well as right-of-way strip map information, an ASCII coordinate file of the points located in the field, and a hard copy of the coordinates and feature descriptions. 7. The Survey subconsultant will perform boundary surveys necessary to prepare Parcel Plats and Legal Descriptions for either right-of-way or easement acquisition and temporary construction easements for up to six (6) parcels at Cravens Road and two (2) parcels at Chapin Road. D. Subsurface Utility Exploration (SUE) Based on initial site visits and information provided by DIG TESS,there may be up to five(5) franchise utilities at each bridge location. The ENGINEER's survey subconsultant will coordinate with DIG TESS to locate and mark existing franchise and public utilities prior to performing the field survey and provide a Level C SUE,which includes records research/as-built collection from franchise utilities identified by DIG TESS on site and field ties to utility markings, manholes, signs, etc at ground surface elevations. Level A or Level B SUE may be provided as Additional Services E. Deliverables 1. Deliverables will consist of the following: a. 2D and 3d topographic files in Microstation V8 b. ASCII points file c. DTM/TIN F. Meetings 1. The ENGINEER will attend one (1)kickoff meeting with the surveyor. EA 1-3 2. Geotechnical Investigations A. Subsurface Explorations I. The Geotechnical subconsultant will drill 2 borings at Cravens that will extend 20 feet into competent bedrock assuming four(4)consecutive passing TxDOT cone penetration tests(3 inches or less of penetration for 100 blows of 170 lb hammer). One boring at Chapin that will extend at or below the existing channel bottom. This Scope of Services includes boring depths for up to eighty(80)feet at Cravens and 15 feet at Chapin, additional boring depth will be considered Additional Services. 2. At each boring location the Geotechnical subconsultant will: a. Check samples for consistency with a hand penetrometer b. Stake the boring locations using normal taping procedures(location and elevation to be surveyed) c. Backfill bore holes and plug at the surface d. Perform TxDOT cone penetration field testing at every five foot intervals e. Continuously core unweathered rock or gray limestone(at Cravens) B. Laboratory Testing The Geotechnical subconsultant will perform the following lab tests: a. Moisture contents to determine profile of moisture variations b. Atterberg limits and sieve analysis for classification of soils c. Unconfined compression tests to evaluate soil strengths d. Swell test to determine swell potential and subgrade treatment requirements e. Lime Stabilization Series to determine percent lime required for subgrade stabilization f. Sulfate test C. Geotechnical Report The Geotechnical subconsultant will develop an Engineering Report consisting of the following elements for each site: a. Sample boring location map b. General soil and ground-water conditions c. Examine samples for visible evidence of sulfates and discuss in the reports d. Recommendations for appropriate subgrade treatment, stabilization type and concentration e. Recommended pavement section based on design according to The Pavement Design Standards Manual. One rigid pavement design will be provided at Chapin and one flexible pavement design will be provided at Cravens. f. End bearing, skin friction, and recommendations for founding stratum of drilled piers supporting bridge structure D. Deliverables Deliverables will consist of two(2) copies of the final geotechnical report. EA1-4 PART B—PRELIMINARY ENGINEERING 1. Environmental Documentation A. Nationwide Permit 14 Linear Transportation Projects 1. This Scope of Services is based on the understanding that proposed impacts to waters of the US are less than 0.1-acre at each separate single and complete crossing,the project will not include impacts to `special aquatic sites' including wetlands, and will not cause stream channelization at either site. If any requirements for notification to the US Army Corps of Engineers are met,then it will be necessary to proceed with a coordination task as Additional Services. This may be the case if: a. the permit General or Regional Conditions can't be met; b. requirements for notification to the Corps are met; c. the impact thresholds for the Nationwide Permit program are exceeded. 2. The ENGINEER will perform one site visit(covering both bridge sites)by a qualified wetland scientist to gather information useful for the memo. Observations will be made under the applicable guidance at the time of the observations 3. Consultant will prepare a memo for each bridge site discussing Corps Section 404 Permitting under a `no notification' scenario that will include a description of selected General Conditions as well as a suggested list of BMPs required for compliance with TCEQ water quality certification. These memos can be used to document the thought process for using this permitting scenario and to provide the selected contractor with information relating to permit compliance. Though no coordination with the Corps is proposed,the activity will be conducted under a Federal permit. All terms and conditions of the permit must be met. Each memo will include, at a minimum,the following information: a. Brief project description, including site sketches, as it relates to proposed impacts to waters of the US; b. Site visit photographs to document existing/preconstruction conditions; c. A copy of the NWP 14 permit language with General Conditions; d. State Water Quality Certifications and Conditions; e. NWP Regional Conditions for Texas; f. Cultural Resources information from readily available databases; g. Threatened and Endangered Species information from readily available databases. B. Deliverables 1. Deliverables will consist of two (2)copies of memo documenting Section 404 Permitting. 2. Bridge Hydraulics A. Bridge Hydrology and Hydraulics 1. The ENGINEER will prepare an existing conditions hydrologic and hydraulic model for the study areas. The study areas are comprised of the drainage areas upstream of each of the proposed bridge structures. 2. Calibrate the hydrologic and hydraulic models with published data such as USGS gaging data, high water elevations, and one (1) site visit. EA I-5 3. Prepare an ultimate conditions hydrologic and hydraulic model for the study areas. The ultimate conditions models will reflect the proposed improvements contained herein. The Cravens Road replacement structure will be designed for the flash flood event of the contributing drainage area and not sized for the backwater affects of Lake Arlington. It is anticipated that the design flood used to size the Cravens opening will be the 25-year storm. B. Preparation of the Conditional Letter of Map Revisions The ENGINEER will prepare a Conditional Letter of Map Revision (CLOMR) for the Santa Clara Channel and Wildcat Branch. The limits of the CLOMR will be approximately two hundred (200) feet upstream and downstream of the proposed bridge structures. The CLOMR preparation will include the following tasks: 1. Obtaining hydrologic and hydraulic modeling data from FEMA. 2. Development and preparation of the CLOMR will be in accordance with the City of Fort Worth's Integrated Storm Water Management Plan (iSWM)Design Manual. 3. Preparation and submission of the required documents to FEMA. This includes, but is not limited to, CLOMR applications and worksheets, floodplain delineation workmaps, digital files, and a summary of the revised hydraulic data. 4. Submission of the CLOMR review fee, processing and model acquisition fee up to $8,800 (up to $4,400 for each CLOMR fee). Additional fees in excess of$8,800 will be considered additional services. 5. The ENGINEER will submit the CLOMR to the CITY and FEMA for review and comment. The ENGINEER will address up to one (1) round of comments from FEMA and one (1) round of comments from the CITY. 3.Preliminary Design and Bridge Layout A. Chapin Road at Santa Clara Channel Preliminary Design 1. The ENGINEER will prepare a preliminary vertical profile on the existing Chapin Road horizontal alignment. No roadway work for IH 820 frontage road is anticipated or included. Approximately 365 feet of roadway work is anticipated. 2. The ENGINEER will develop cross sections at intervals not to exceed 50 feet. 3. The ENGINEER will develop a culvert layout for the proposed culvert. 4. The ENGINEER will identify utility conflicts with the proposed design. The CITY will be responsible for coordination of franchise utility re-locations. The ENGINEER will provide assistance with franchise utility relocations or design of sanitary and/or water relocations as Additional Services. 5. The ENGINEER will develop a signed detour route as the traffic control plan to close down the bridge site from traffic and re-construct in one operation. 6. The ENGINEER will prepare 22"04" preliminary sheets containing the following information: EAI-6 a. Cover Sheet(for Chapin Road and Cravens Road) b. Project location map c. Typical Sections d. Traffic Control Plan(Signed Detour Route) e. Horizontal and Vertical control sheet f. Plan and Profile(one sheet at 1"=20' horizontal and 1"=4' vertical) g. Culvert Layout h. Preliminary Cross Sections B. Cravens Road at Wildcat Branch Preliminary Design l. This Scope of Services assumes that the replacement structure at Wildcat Branch will consist of a three-span prestressed slab beam superstructure, at a zero degree skew, and will require no more than 600 feet of total approach roadway work. 2. The ENGINEER will prepare a preliminary vertical profile on the existing Cravens Road horizontal alignment. The ENGINEER anticipates that the roadway profile will be raised to correct the existing substandard sag vertical curve and provide additional hydraulic opening. 3. The ENGINEER will determine an appropriate location on the east side of the replacement bridge for a maintenance access ramp to Wildcat Branch. 4. The ENGINEER will develop cross sections at intervals not to exceed 50 feet. 5. The ENGINEER will determine the appropriate bridge configuration to provide the required opening based on the hydraulic analyses performed under PART B Task 2. According to current FEMA maps in this area, the floodplain is approximately 850-foot wide due to backwater affects from Lake Arlington; therefore, the bridge will not be designed to accommodate the 100-year flood event. The bridge will be sized to accommodate the flash flood event of a lesser storm as noted in PART B Task 2. 6. The ENGINEER will identify utility conflicts with the proposed design. The CITY will be responsible for coordination of franchise utility relocations. The ENGINEER will provide assistance with franchise utility relocations or design of sanitary and/or water relocations as Additional Services. 7. The ENGINEER will develop a signed detour route as the traffic control plan to close down the bridge site from traffic and re-construct in one operation. 8. The ENGINEER will prepare 22"x34" preliminary sheets containing the following information: a. Project location map b. Typical Sections c. Traffic Control Plan (Signed Detour Route) d. Horizontal and Vertical control sheet e. Plan and Profile (two sheets at 1"=20' horizontal and I"=4' vertical) f. Bridge Layout g. Preliminary Cross Sections C. Deliverables EA 1-7 1. Deliverables will consist of the following: a. Two(2)copies of Preliminary Plans(22"x34") b. One(1)copy of preliminary Opinion of Probable Construction Cost c. Monthly MWBE reporting D. Meetings 1. The following meetings are included as part of this task a. The ENGINEER will attend up to one (1)progress meeting with the CITY. b. The ENGINEER will attend one (1) meeting to review preliminary design and deliverables. PART C—FINAL ENGINEERING 1. Right-of-Way Documentation A. Right-of-Way Instruments 1. Prepare right-of-way instruments (narrative and graphic exhibits of right-of-way takes) and set new property corners in the field a. Up to eight(8)parcels total (includes both bridge sites as described in Part A, Task 1.C.7) 2. Individual parcel exhibits shall be on 8 '/2"xl I"paper, shall be sealed, dated, and signed by a Registered Professional Land Surveyor and shall contain the following: a. Parcel number b. Area required c. Area remaining d. Legal description e. Current owner f. Any existing platted easements or easements filed by separate instrument including easements provided by utility companies g. All physical features h. Metes and bounds description of parcel to be acquired. The description shall be provided on a separate sheet from the exhibit. Each type of easement shall be described separately. 3. The CITY will act as the right-of-way agent and will be responsible for acquiring right-of- way. Legal documents for right-of-way acquisition will be provided by the CITY. 4. Upon written notification by the CITY of acceptance of the right-of-way strip map, exhibits and instruments, and as directed by the CITY, the surveyor shall set all corners and points of curvature in order to monument the proposed right-of-way and submit final sealed plans and exhibits, including location of the control points and their NAD-83 reference for each bridge site. EA1-8 B. Deliverables 1. Deliverables will consist of the following: a. Two (2)copies of ROW instruments 2. Final Design,Plans,and Specifications Once the Preliminary Design has been approved by the CITY, the ENGINEER will proceed with the following Final Design tasks: A. Chapin Road at Santa Clara Channel Final Roadway Design 1. The ENGINEER will respond to and address review comments from preliminary design submittal. 2. The ENGINEER will develop storm water pollution prevention plans (SW3P) consisting of SW3P narrative and plan layout sheets showing best-management practices. 3. The ENGINEER will prepare signing and striping plans. The intersection will remain a sign controlled intersection,traffic signal plans are not included. 4. The ENGINEER will incorporate TxDOT standard culvert details. 5. Due to the short amount of roadway work, this Scope of Services does not include illumination plans or storm sewer plans. If a drainage outfall is required, the ENGINEER will show a drainage outfall on the Plan-Profile sheets and outfall drainage to existing ditches or to Santa Clara Channel. The ENGINEER will prepare an internal Drainage Area Map Sheet with hydraulic calculations. B. Coordination with TxDOT for Chapin Road and 111820 Intersection The ENGINEER will coordinate with TxDOT to make TxDOT aware of the project and how the ENGINEER will be alerting the travelling public of the project shutdown. The ENGINEER will provide TxDOT with the signed detour route for coordination purposes only, and will respond to one(1) round of comments on the Chapin Road-IH 820 southbound frontage road control only. This Scope of Services does not include a review process and response to comments from TxDOT for the entire plan set (including Cravens Road). Review and response to comments from TxDOT on the complete set of plans will be Additional Services. Due to no re-construction of the frontage road, a permit will not be required for this work; therefore, a permit through TxDOT is not included in this scope of services. C. Cravens Road at Wildcat Branch Final Roadway Design 1. The ENGINEER will respond to and address review comments from preliminary submittal. 2. The ENGINEER will show driveway details on Plan-Profile sheets including spot elevations, return radii, and driveway pipes and end treatments. 3. The ENGINEER will develop an access ramp/grading layout for a maintenance access ramp to Wildcat Branch EA1-9 4. The ENGINEER will develop storm water pollution prevention plans (SW3P) consisting of SW3P narrative and plan layout sheets showing best-management practices. 5. The ENGINEER will prepare signing and striping plans. 6. Drainage will be carried by ditch flow matching current conditions. A closed drainage system design will be considered Additional Services. 7. Due to the short amount of roadway work, this Scope of Services does not include illumination plans. D. Cravens Road at Wildcat Branch Bridge Design and Details 1. The ENGINEER will complete bridge layouts incorporating review comments from the preliminary design phase. The ENGINEER will develop the bridge layout in accordance with TxDOT Requirements (Bridge Detailing Manual and Bridge Design Manual). This Scope of Services assumes a bridge configuration as noted in Task 5.13.1 with a 40-foot roadway width and no-foot sidewalks constructed in one phase. Stub abutments on sloped header banks are anticipated. 2. This Scope of Services does not include aesthetic enhancements, lighting, or a closed bridge deck drain system. TxDOT standard rail types will be utilized and illumination conduit will be included in the bridge rails for future illumination. Aesthetic treatments or closed drainage system can be provided as Additional Services. 3. The ENGINEER will provide a foundation design based on recommendations from the Geotechnical subconsultant. 4. While some TxDOT standard design details can be utilized, non-standard design and details will be required for non-standard bridge width. The ENGINEER will design the bridge according to AASHTO T RFD Specifications for HL 93 Loading and will specify bridge materials to be in accordance with TxDOT Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges, 2004. The ENGINEER will provide bridge details in accordance with TxDOT Bridge Detailing Manual and Bridge Design Manual. The Engineer assumes the following sheets will be required in addition to the bridge layout: a. Bridge Typical Section and Elevation Table Sheet(1 sheet) b. Estimated Bridge Quantities (I sheet) c. Non-Standard Stub-Abutment Design and Abutment Details (2 sheets) d. Non-Standard Bent Design and Details(2 sheets) e. Slab Unit Details+Bent and Beam Report(2 sheets) f. Non-standard Prestressed Beam Design and Detail Sheet(I sheet) E. Specifications (Basic Services) 1. Specifications will include: a. Notice to Bidders EAI-10 b. Agreement c. Bid form d. M/WBE Requirements e. General Provisions f. Supplemental Provisions g. Technical Specifications F. Deliverables 1. Deliverables for 60%submittal will include: a. Two (2) copies of 60% Plans (22"x34") consisting of items listed in preliminary submittal along with: • Index Sheet • Access Ramp/Grading Layout at Cravens Road • Drainage Area Map Sheets • SW3P Plans • Signing and Striping Plans • In Progress Bridge Details b. One (1)Opinion of Probable Construction Cost 2. Deliverables for 90% submittal will include: a. Two (2) copies of 90% Plans (22"x34") consisting of items listed in 60% submittal along with: • Final Bridge Details • City of Fort Worth and TxDOT Standards b. Two(2)sets of 90% Specifications c. One (1)Opinion of Probable Construction Cost d. One (1) letter addressing CITY 60%review comments 3. Monthly MWBE reporting G. Meetings 1. The following meetings are anticipated to be part of Final Design: a. The ENGINEER will attend one meeting to review 60% design and deliverables. b. The ENGINEER will attend one meeting to review 90% design and deliverables. PART D—FINAL PLANS AND CONTRACT DOCUMENTS FOR BID ADVERTISEMENT 1. Deliver Bid Documents A. Deliverables 1. Deliverables for final bidding documents will include: a. Two (2)copies of Final Plans b. Two(2)sets of Final Specifications c. One (1)set of mylars d. One (1)copy of Opinion of Probable Construction Cost EA1-11 e. One(1)copy of a letter addressing CITY comments B. Bidding Assistance 1. The CITY will be responsible for administering bidding, however, the ENGINEER will respond to questions from contractors to clarify plans prior to bidding. PART E—CONSTRUCTION PHASE SERVICES ENGINEER will provide professional construction phase services for construction of the proposed bridge replacements at Chapin Road over Santa Clara Channel and Cravens Road over Wildcat Branch, for the purpose of providing assistance to CITY during construction. These services are as shown below. A. Pre-Construction Conference 1. The ENGINEER will attend a Pre-Construction Conference prior to commencement of work at the site. B. Visits to Site and Observation of Construction 1. Make visits to the site at intervals as directed by CITY in order to observe the progress of the work. Such visits and observations by ENGINEER are not intended to be exhaustive or to extend to every aspect of the Contractor's work in progress. Observations are to be limited to spot checking, selective measurement, and similar methods of general observation of the work based on the ENGINEER's exercise of professional judgment. Based on information obtained during such visits and such observations, ENGINEER will determine if the Contractor's work is generally proceeding in accordance with the Contract Documents, and the ENGINEER will keep CITY informed of the general progress of the Work. This Scope of Services includes up to two (2) site visits during Construction as directed by the CITY, additional site visits will be considered Additional Services. 2. The purpose of the ENGINEER's visits to the site will be to enable the ENGINEER to better carry out the duties and responsibilities assigned in this Agreement to the ENGINEER during the construction phase by the CITY, and, in addition, by the exercise of the ENGINEER's efforts, to provide the CITY a greater degree of confidence that the completed work will conform in general to the Contract Documents and that the integrity of the design concept of the completed project as a functioning whole as indicated in the Contract Documents has been implemented and preserved by the Contractor. The ENGINEER will not, during such visits, or as a result of such observations of the Contractors work in progress, supervise, direct, or have control over the Contractor's work, nor will the ENGINEER have authority over, or responsibility for, the means, methods, techniques, equipment choice and usage, sequences, schedules, or procedures of construction selected by the Contractor, for safety precautions and programs incident to the Contractor's work, nor for any failure of the Contractor to comply with laws and regulations applicable to the Contractor's furnishing and performing the work. Accordingly, ENGINEER neither guarantees the performance of any Contractor, nor assumes responsibility for any Contractor's failure to furnish and perform its work in accordance with the Contract Documents. EA1-12 C. Recommendations with Respect to Defective Work 1. The ENGINEER will recommend to the CITY that Contractor's work be disapproved and rejected while it is in progress if, on the basis of such observations, the ENGINEER believes that such work will not produce a completed project that conforms generally to the Contract Documents or that it will prejudice the integrity of the design concept of the completed project as a functioning whole as indicated in the Contract Documents. D. Clarifications and Interpretations 1. The ENGINEER will issue necessary clarifications and interpretations of the Contract Documents to the CITY as appropriate to the orderly completion of the Contractor's work. Such clarifications and interpretations will be consistent with the intent of the Contract Documents. Field Orders authorizing variations from the requirements of the Contract Documents will be made by the CITY. E. Shop Drawings and Samples 1. The ENGINEER will review and approve or take other appropriate action in respect to Shop Drawings and Samples and other data which the Contractor is required to submit, but only for conformance with the information given in the Contract Documents and compatibility with the design concept of the completed project as a functioning whole as indicated in the Contract Documents. Such review and approvals or other action will not extend to means, methods, techniques, equipment choice and usage, sequences, schedules, or procedures of construction or to related safety precautions and programs. F. Substitutes and "or-equal" 1. The ENGINEER will evaluate and determine the acceptability of substitute or "or-equal" materials and equipment proposed by Contractor in accordance with the Contract Documents, but subject to the provisions of applicable standards of state or local government entities. G. Limitation of Responsibilities 1. The ENGINEER will not be responsible for the acts or omissions of any Contractor, or of any of their subcontractors, suppliers,or of any other individual or entity performing or furnishing the work. The ENGINEER will not have the authority or responsibility to stop the work of any Contractor. H. Final Notice of Acceptability of the Work 1. The ENGINEER will conduct a final site visit to determine if the completed Work of Contractor is generally in accordance with the Contract Documents and the final punch list so that the ENGINEER may recommend, in writing, final payment to Contractor. Accompanying the recommendation for final payment, the ENGINEER will also provide a notice that the work is generally in accordance with the Contract Documents to the best of the ENGINEER's knowledge, information, and belief and based on the extent of the services provided by the ENGINEER under this Agreement and based upon information provided to the ENGINEER upon which it is entitled to rely. EA1-13 PART F—LETTER OF MAP REVISION The ENGINEER will prepare a Letter of Map Revision (LOMR) for the Santa Clara Channel and Wildcat Branch. The limits of the LOMR will be approximately two hundred (200) feet upstream and downstream of the proposed bridge structures. The LOMR preparation will include the following tasks for each site: A. Survey the proposed improvements after construction is completed. The topographic information gathered will be incorporated into the model prepared during the LOMR phase. B. Development and preparation of the LOMR will be in accordance with the City of Fort Worth's Integrated Storm Water Management Plan(iSWM)Design Manual. C. Preparation and submission of the required documents to FEMA. This includes, but not limited to, LOMR applications and worksheets, floodplain delineation workmaps, digital files, and a summary of the revised hydraulic data. D. Submission of the LOMR review fee, processing and model acquisition fee up to $9,600 (up to $4,800 for each LOMR fee). Additional fees in excess of$9,600 will be considered additional services. E. The ENGINEER will submit the LOMR to the City and FEMA for review and comment. The ENGINEER will address up to one (1)round of comments from FEMA and one(1)round of comments from the City. If services beyond those defined in the scope are required,the CITY and ENGINEER shall negotiate a written amendment to this Agreement. ENGINEER shall not proceed with work on additional services prior to the CITY and ENGINEER executing a written agreement. EAI-14 ATTACHMENT "B" COMPENSATION AND SCHEDULE Chapin Road at Santa Clara Channel and Cravens Road at Wildcat Branch Bridge Replacements City Project No. I. Compensation A. The Engineer shall be compensated a total lump sum fee of $245,973. Payment of the total lump sum fee shall be considered full compensation for the services described in Attachment "A" and Exhibit "A-1" for all labor materials, supplies and equipment necessary to complete the project. All permitting, application, and similar project fees will be paid directly by the City. B. The Engineer shall be paid monthly as described in Exhibit "B-1", Section 1-Method of Payment. C. Each invoice is to be verified as to its accuracy and compliance with the terms of this contract by an officer of the Engineer. ll. Schedule Final Plans and Contract Documents for bid advertisement shall be submitted within 176 working days, after the "Notice to Proceed" letter is issued. A. Conceptual Engineering —45 working days B. Preliminary Engineering Plans and Contract Documents—41 working days C. Final Engineering Plans and Contract Documents— 79 working days D. Final Plans and Contract Documents for bid advertisement— 96 working days E. Construction Phase Services— 156 working days F. Letter of Map Revision — 130 working days B-1 EXHIBIT"13-1" (SUPPLEMENT TO ATTACHMENT B) METHOD OF PAYMENT City Project No. t. Method of Payment The ENGINEER shall be paid monthly upon receipt of an invoice on the basis of statements prepared from the books and records of account of the ENGINEER, based on the ENGINEERS' estimate of the percentage of completion of the project, such statements to be verified as to accuracy and compliance of the project, such statements to be verified as to accuracy and compliance with the terms of this contract by an office of ENGINEER. Payment according to statements will be subject to certification by the Director of the Department of Engineering or his authorized representative that such work has been performed. The aggregate of such monthly partial payments shall not exceed the following: Until satisfactory completion of Exhibit A-1, Part A, Conceptual Engineering hereunder, a sum not to exceed 30 percent of the lump sum fee. Until satisfactory completion of Exhibit A-1, Part B, Preliminary Engineering hereunder, a sum not to exceed 60 percent of the lump sum fee. Until satisfactory completion of Exhibit A-1, Part C, Final Engineering hereunder, a sum not to exceed 90 percent of the lump sum fee. Balance of earnings to be due and payable upon delivery to the City of plans and bid documents for advertising as described in Exhibit A-1, Part D. Note: If the ENGINEER determines in the course of making design drawings and specifications that the construction cost estimate of $1,661,000 as estimated in Exhibit "B-4A" will be exceeded, whether by change in scope of the project, increased costs or other conditions, the ENGINEER shall immediately report such fact to the CITY's Director of the Department of Engineering and, if so instructed by the Director of the Engineering Department shall suspend all work hereunder. EB-1 EXHIBIT"B-2" (SUPPLEMENT TO ATTACHMENT"B") HOURLY RATE SCHEDULE Chapin Road at Santa Clara Channel and Cravens Road at Wildcat Branch Bridge Replacements Kimley-Horn and Associates, Inc. Senior Professional 1 $180-$220 Senior Professional II $135 -$175 Professional $75 -$120 Designer $110 -$125 Technical Support $60 -$105 Clerical/Administrative Support $60 -$80 Effective January 1, 2008 E B-2 EXHIBIT"B-3A" (SUPPLEMENT TO ATTACHMENT B) SUMMARY TOTAL PROJECT FEES Engineering Design Services Associated with Chapin Road and Cravens Road Bridge Replacements City Project No. Consulting Firm Prime Responsibility Fee Amount Percent Prime Consultant: Kimley-Horn and Associates, Inc. Engineering $184,137 74.9% MWBE Consultants: Gorrondona and Associates, Inc. Survey& ROW Services $39,350 16.0% HVJ Assocciates Geotechnical $20,464 8.3% Non-MWWBE Consultants: Thomas Repographics Reproduction $2,022 0.8% Total Fee Amount: $245,973 100.0% Proiect Description Scope of Service Total Fee MWWBE Fee Percent Engineering Services Bridge Replacement $245,973 $59,814 24.3% City's MWWBE Goal 17.0% EB-3A EXHIBIT"B-3B" (SUPPLEMENT TO ATTACHMENT B) PROFESSIONAL SERVICES FEE SUMMARY Engineering Design Services Associated with Chapin Road and Cravens Road Bridge Replacements City Project No. ENGINEERING DESIGN Opinion of Probable Construction Costs X Curve A X 85% $1,661,000 X 7.20% X 85.00% $101,653 SURVEY & ROW SERVICES $39,350 GEOTECHNICAL ENGINEERING $20,464 REPRODUCTION $2,022 10% SUBCONSULTANT FEE $6,184 ADDITIONAL SERVICES $57,900 SUBTOTAL $227,573 TOTAL FEE ENGINEERING FEE $227,573 FEMA FEES FOR CLOMR/LOMR $18,400 GRAND TOTAL $245,973 EB-3B EXHIBIT"B-3C" (SUPPLEMENT TO ATTACHMENT B) TOTAL FEE SUMMARY& DESIGN FEE BREAKDOWN Engineering Design Services Associated with Chapin Road and Cravens Road Bridge Replacements City Project No. A. SUMMARY OF TOTAL FEE Service Description Total Engineering Services including Additional Services $188,223 FEMA fees $18,400 Survey Fee $39,350 Total Fee $245,973 B. BREAKDOWN OF ROADWAY FEES (Less Survey Fees) 1. Total Fee(less Survey Fees) Breakdown by Concept, Preliminary and Final Design a. Concept(30%) _ (Total Fee-Survey Fees)x (0.3) _ $61,987 b. Preliminary (60%) _ (Total Fee- Survey Fees)x (0.6) _ $123,974 c. Final (10%) _ (Total Fee-Survey Fees)x(0.1) _ $20,662 $206,623 EB-3C EXHIBIT"13-31)" (SUPPLEMENT TO ATTACHMENT B) FEES FOR SURVEYING SERVICES Engineering Design Services Associated with Chapin Road and Cravens Road Bridge Replacements City Project No. Chapin Road at Santa Clara Channel Property Research $500 Project Control (horizontal and vertical) $1,500 Topographic Survey(includes channel sections) $6,250 Stake Bore Holes $250 ROW Documents $3,600 LOMR survey $2,550 Total $14,650 Cravens Road at Wildcat Branch Property Research $500 Project Control (horizontal and vertical) $1,500 Topographic Survey (includes channel sections) $7,550 Stake Bore Holes $400 ROW Documents $10,800 LOMR survey $3,950 Total $24,700 Survey Services Total $39,350 EB-3D EXHIBIT"B-3E" (SUPPLEMENT TO ATTACHMENT B) FEES FOR REPRODUCTION SERVICES Chapin Road and Cravens Road Bridge Replacements City Project No. SETS SHEET SHEETS TOTAL Preliminary Design— Plans ($2.00/sheet x sheets/set+ $1.00 binding/set) 2 $2.00 18 $74.00 Final Design— 60% Plans ($2.00/sheet x sheets/set+ $1.00 binding/set) 2 $2.00 30 $122.00 90% Plans ($2.00/sheet x sheets/set+ $1.00 binding/set) 2 $2.00 50 $202.00 Specs ($0.035/page x page/report+ $1.25 binding/set) 2 $0.035 300 $23.50 Bid Advertisement— Mylar Final Plan Sheets ($7.50/sheet x sheets/set) 1 $7.50 50 $375.00 Plans ($2.00/sheet x sheets/set+ $1.00 binding/set) 2 $2.00 50 $202,00 Specs ($0.035/page x page/report+ $1.25 binding/set) 2 $0.035 300 $23.50 CLOMR/LOMR Exhibits and Report $1,000.00 Reproduction Services Total $2,022.00 EB-3E EXHIBIT "B-3F" (SUPPLEMENT TO ATTACHMENT B) FEES FOR ADDITIONAL SERVICES Engineering Design Services Associated with Chapin Road and Cravens Road Bridge Replacements City Project No. General Additional Services: Total Coordination Meetings $3,100 Monthly Reports $1,100 Environmental Documentation (NWP 14) $6,300 Traffic Control Plans $3,100 SWPPP and Erosion Control Plans $3,100 Cravens Access RampGrading Layout and Design $3,100 TxDOT Coordination for IH 820 Frontage Road $1,100 Construction Phase Services Attend Pre-Construction Meeting $800 Shop Drawing Review $4,500 Design Clarification Assistance $2,100 Site Visits (2 total) $1,700 Final Walk Through $1,100 SUBTOTAL $31,100 CLOMR/LOMR Additional Services: Total CLOMR $8,400 LOMR $18,400 SUBTOTAL $26,800 TOTAL FOR ADDITIONAL SERVICES Additional Services Total $57,900 E B-3 F City of Fort Worth Chapin Road and Cravens Road Bridge Replacements City Project No. Exhibit B-4A Kimley-Horn & Associates, Inc. Opinion of Probable Construction Cost Client: City of Fort Worth Date: 8/16/2008 Project: Chapin and Cravens Bridge Replacements Prepared By: BCB KHA No.: Checked By: GAG Title: Summary Sheet Sheet: 1 of 3 Item Description Cost Chapin Road at Santa Clara Channel $806,300 Cravens Road at Wildcat Branch $854,700 Total $1,661,000 Basis for Cost Projection: ❑ No Design Completed ❑ Preliminary Design ❑ Final Design Because the Consultant does not control the cost of labor,materials,equipment or services furnished by others, methods of determining prices,or competitive bidding or market conditions,any opinions rendered as to costs,including but not limited to opinions as to the costs of construction and materials,shall be made on the basis of its experience and represent its judgment as an experienced and qualified professional,familiar with the industry. The Consultant cannot and does not guarantee that proposals,bids or actual costs will not vary from its opinions of cost. If the Client wishes greater assurance as to the amount of any cost,it shall employ an independent cost estimator. Consultant's services required to bring costs within any limitation established by the Client will be paid for as Additional Services. Kimley-Horn &Associates, Inc. Opinion of Probable Construction Cost Client: City of Fort!North Date: 8/16/2008 Project: Chapin and Cravens Bridge Replacements Prepared By: BCB KHA No.: Checked By: GAG Title: Cha in Road at Santa Clara Channel Sheet: 2 of 3 Item No. Item Description Quantity Unit Unit Price Item Cost 1 Clearing and Grubbing 4 STA $4,400.00 $16,000 2 Excavation 1,000 CY $11.00 $11,000 3 Embankment 2,500 CY $11.00 $28,000 4 Cement(50 LB/SY) 55 TON $136.00 $7,000 5 6"Cement Treatment 2,200 SY $2.20 $5,000 6 8"CRCP 2,200 SY $62.00 $136,000 7 Conc Curb(Ty II) 730 LF $13.00 $9,000 8 4"Sidewalk(6'wide) 250 SY $47.00 $12,000 9 Curb Ramps 2 EA $1,600.00 $3,000 10 10'x8'Box Culvert 430 LF $740.00 $318,000 11 Parallel Wing(H=11') 4 EA $25,000.00 $100,000 12 Type C203 Rail 220 LF $82.50 $18,000 13 Channel Riprap(Stone Protection 18") 150 CY $120.00 $18,000 14 Remove Existing Bridge 1 EA $33,000.00 $33,000 15 MBGF TL(2) 2 EA $975.00 $2,000 16 Single Guardrail Terminal 2 EA $2,465.00 $5,000 17 Rirpap(Mow Strip) 7 CY $440.00 $3,000 18 Barb Wire Fence 500 LF $6.60 $3,000 19 Sediment Control Fence 730 LF $3.00 $2,000 20 Signing&Striping 0.07 MI $30,000.00 $2,000 21 Seeding 1 LS $2,000.00 $2,000 Basis for Cost Projection: Subtotal: $733,000 ❑ No Design Completed Conting.(%,+/-) 10 $73,300 ❑ Preliminary Design Total: $806,300 ❑ Final Design This total does not reflect engineering or technical services. Kimley-Horn &Associates, Inc. Opinion of Probable Construction Cost Client: City of Fort Worth Date: 8/16/200811 Project: Chapin and Cravens Bridge Replacements Prepared By: BCB KHA No.: Checked B GAG Title: Cravens Road at Wildcat Branch Sheet: 3 of 3 Item No. Item Description Quantity Unit Unit Price Item Cost 1 Clearing and Grubbing 6 STA $4,400.00 $26,000 2 Excavation 2,000 CY $11.00 $22,000 3 Embankment 4,000 CY $11.00 $44,000 4 8"Flex Base 440 CY $66.00 $29,000 5 6"Asphalt Pavement 650 TON $90.00 $59,000 6 Prestressed Slab Beam Bridge(120'long x 42.17'wide) 5,060 SF $90.00 $455,000 7 Approach Slabs 64 CY $440.00 $28,000 8 Bridge Riprap(Stone Protection-18") 400 CY $120.00 $48,000 9 Remove Box Culverts 60 LF $110.00 $7,000 10 MBGF TL(2) 4 EA $975.00 $4,000 11 MBGF 150 LF $27.50 $4,000 12 Single Guardrail Terminal 4 EA $2,465.00 $10,000 13 Rirpap(Mow Strip) 25 CY $440.00 $11,000 14 Driveway(Asphalt) 75 SY $44.00 $3,000 15 18"RCP-Class III 30 LF $66.00 $2,000 16 RCP Safety End Treatment 2 EA $1,375.00 $3,000 17 Barb Wire Fence 950 LF $6.60 $6,000 18 24'Gate 1 EA $1,650.00 $2,000 19 Remove Wingwalls 4 EA $1,100.00 $4,000 20 Sediment Control Fence 1,000 LF $3.00 $3,000 21 Signing&Striping 0.11 MI $30,000.00 $3,000 22 Seeding 1 LS $4,000,00 $4,000 Basis for Cost Projection: Subtotal: $777000 ❑ No Design Completed IConting. (%,+/-) 10 $77:700 ❑ Preliminary Design Total: $854,700 ❑ Final Design This total does not reflect engineering or technical services. ATTACHMENT C CHANGES AND AMENDMENTS TO STANDARD AGREEMENT Chapin Road at Santa Clara Channel and Cravens Road at Wildcat Branch Bridge Replacements There are no changes or amendments to the Standard Agreement. t N ._ LL V to cn i+ O_ AE .r W L V LL M O p) CD CD O CD O CD CD O T T Q� p T p T O \ CD CDT CD CD CD O CD T T T T \ \ \ \ T T \ T T \ T T T \ \ \ \ � N M N M 00 N O w CDN \O N N ` N \ V M CD ` c� CD O •MML . CDT O O T N CD (D p p of (0 IT CD p O T r ® W Il C C C C O O C CD O C O O CD CDC N -0 -0 Q Z O O � o Q) o c C O c �-- O _C `- L c O 0 O 2 LL LL LL LL LL LL LL CD E N N rn rn rn O O O O O O O O O O O p p T V ^ O O O O � 2O - - TO T i N m M \ \ d �t N N N N N M ap O 0 0 0 0 C) 0 0 0 \ N O O O N \ O ` N O O Rf \ \ T T - N r- M co (h \ Z d- � (f) O to cnT T 0 0 0 0 0 0 0 0 M 00 0 0 0 0 CD O :3 :3 L O O O o o z) n :3 " O O O O .0 U F- LL LL H f— F LL I— = CO N N N O > N O !A N O -O m (u (u m (u (u (u m m (u m cu (u (u (u (u (u (u (u T _0 a -a _0 _0 _0 _0 'a _0 _0 _0 70 _0 •O "O "O -a _0 _0 r (n M N T O O T 0 M 0 00 T O LO T (O (O O N0 IT M N Cl) T CO r— CO T T LO T T O LOM 0 cu U o (o E c c E cm E i c /�=/)3 �n (L° N c—o 0 (] C Z C 0 E a) - c (u N w U n O 0 tj '� iii cn po c (co a o U _:tf U o 0 L a) •c 0 c m (D c 5 i.i c 0 cu LL iu E _ C) (o (u o 2 0 0 m c N c a) c a) °tS a) Q U 0 0 c o (u E a) a) cu a (`u a o m a) c °) a) O o O a) o c 0 0 0 cn w LL a -j c U a_ co d m a 0 p 0 Z U tl U ii ED U Z Attachment D Project No. Chapin Road and Cravens Road Bridge Replacements ID ID Task Name Duration Start Finish 2010 2011 Oct Nov Dec Jan Feb Mar A r Ma Jun Jul Au Se Oct Nov Dec Jan JFebJ Mar JApr IMa Jun Jul Au Seol Oct INovIDecl 1 1 Notice to Proceed 1 day Mon 11/2/09 Mon 11/2/09 2 2 Conceptual Engineering 45 days Tue 11/3/09 Mon 114/10 saw 3 3 Initial Data Collection 3 days Tue 11/3/09 Thu 11/5109 4 4 Kick-off Meeting with City 1 day Tue 11/3/09 Tue 11/3/09 5 51 Data Collection 2 days Wed 11/4109 Thu I V5/09 6 6 Prepare subconsultant contracts 2 days Wed 11/4/09 Thu 11/5/09 7 7 Survey 42 days Fri 11/6/09 Mon 114/10 8 8 Right of entry 20 days Fri 11/6/09 Thu 12/3/09 9 9 Meeting with surveyor 1 day, Fri 12/4/09 Fri 12/4106 10 10 Field Survey and Processing 20 days Mon 12f7109 Fri 1/1/10 11 11 Submittal to KHA 1 day Mon 1/4/10 Mon 1/4/10 12 12 Geotechncal 34 days Fri 11/6109 Wed 12/23/09 13 13 Prepare Proposed Test Hole Exhibits 1 day Fri 11/6/09 Fri 11/6/09 14 14 Obtain test holes 3 days Mon 1119/09 Wed 11/11/09 15 15 Engineering and Reporting 30 days Thu 11/12/09 Wed 12/23/09 16 16 Preliminary Design 41 days Mon 1/4/10 Mon 3/1/10 17 17 Environmental Documentation 20 days Mon 114/10 Fri 1129/10 18 18 Prepare Plans 30 days Mon 1/4110 Fri 2/12110 19 19 Receive Survey 1 day Mon 1/4/10 Mon 114/10 20 20 Review Survey+Ground Truth Site Visit 2 days Tue 1/5/10 Wed 1/6/10 21 21 Alignment&Profile Design 5 days Thu 1/7/10 Wed 1/13/10 22 22 Prepare Typical Sections 3 days Thu 1/14/10 Mon 1/18/10 23 23 Preliminary Cross Sections 4 days Tue 1/19/10 Fri 1122/16 24 24 Traffic Control Plans 3 days Thu 1114/10 Mon 1118/10 25 25 Bridge/Culvert Hydrology and Hydraulics 15 days Mon 1/4/10 Fri 1/22/10 26 26 Bridge/Culvert Layouts 10 days Mon 1/25/10 Fri 2/5/10 27 27 Prepare OPCC 1 day Mon 2/8/10 Mon 2/8/10 28 28 QA/QC 2 days Tue 2/9/10 Wed 2/10/10 A 29 29 Revisions 2 days Thu 2/11/10 Fri 2/12/10 30 30 Preliminary Plans Submittal 11 days Mon 2/15/10 Mon 3/1/10 31 31 Submit Preliminary Plans to City 1 day Mon 2/15/10 Mon 2/15/16 32 32 City Review 10 days Tue 2/16110 Mon 3/1110 33 33 CLOMR 130 days Mon 1125/10 Fri 7123110 34 34 Prepare report,exhibits and submit to FEMA 15 days Mon 1125/10 Fri 2/12/16 35 35 FEMA review/responses/approval 115 days Mon 2/15/10 Fri 7/23/16 36 36 Final Design 79 days Tue 3/2110 Fri 6/18/10 37 37 Cravens Bridge Design 30 days Tue 312110 Mon 4112/10 38 38 Prepare 60%Plans 18 days Tue 3/2/10 Thu 3/25/10 39 39 Incorporate City Review Comments 5 days Tue 3/2/10 Mon 3/8/10 40 40 Cravens Access Ramp Design 3 days Tue 3/9/10 Thu 3/11/10 41 41 Chapin Drainage Area Map 2 days Fri 3/12/10 Mon 3/15/10 42 42 SW3P and Erosion Control Design 3 days Tue 3/16/10 Thu 3/18/10 43 43 Signing and Striping Plans 2 days Fri 3/19/10 Mon 3/22/10 44 44 Revise OPCC 1 day Tue 3/23/10 Tue 3/23/10 45 45 QA/QC 1 day, Wed 3/24110 Wed 3/24/10 T, 46 46 Revise plans 1 day Thu 3/25/10 Thu 3/25/10 i 47 47 60%Submittal 11 days Fri 3/26110 Fri 4/9/10 48 48 60%Plan Submittal 1 day Fri 3/26/10 Fri 3/26110 49 49 City Review 10 days Mon 3/29/10 Fri 4/9/10 50 50 ROW&Utility Clearance 50 days Mon 4112110 Fri 6118/10 51 51 Prepare Parcel Plats and Legal Descriprions 8 days Mon 4/12/10 Wed 4/21110 52 52 City to Negotiate ROW and Utility Clearance 50 days Mon 4/12/10 Fri 6/18/10 53 531 Prepare Final Plans 15 days Mon 4/12/10 Fri 4/30110 54 541 Incorporate City Review Comments 10 days Mon 4/12/10 Fri 4/23/10 j 55 55 Final Site Visit 1 day, Mon 4/26/10 Mon 4/26/10 I 56 56 Prepare Final Specifications 5 days Mon 4/12/10 Fri 4/16/10 57 57 Revise OPCC 1 dayl Mon 4/26/10 Mon 4/26/10 4/26 Project:Attachment D.mpp Task Progress Summary External Tasks Split Date:Mon 10/19/09 Split Milestone ® Project Summary External MileTask 0 Page 1 Attachment D Project No. Chapin Road and Cravens Road Bridge Replacements ID ID Task Name Duration Start Finish 12010 12011 Oct I Nov Dec Jan Feb Mar A r Mav Jun Jul AugSep Oct Nov Dec Jan Feb Mar A r Ma Jun I Jul IAuQ ISePIOct ] Novi Dec 58 58 QA/QC 2 days Tue 4/27110 Wed 4/28/10 p 59 59 Revise Plans 2 days Thu 4/29/10 Fri 4/30/16 i 60 60 90%Submittal 11 days Mon 5/3/10 Mon 5/17/10 61 61 90%Plan Submittal 1 day Mon 5/3/10 Mon 513/16 62 62 City Review 10 days Tue 5/4/10 Mon 5117/10 63 63 Bidding 96 days Tue 5/18110 Tue 9/28/10 64 64 Incorporate Review Comments and Prepare Bid Docs 10 days Tue 5/18/10 Mon 5/31/16 65 65 Submit Bid Documents 1 day Tue 611/10 Tue 6/1110 66 66 Cover Sheet Signatures 5 days Wed 6/2/10 Tue 6/8/10 67 67 M&C to City Council 7 days Wed 6/9/10 Thu 6/17/10 68 68 Notice to Bidders 4 days Fri 6/18/10 Wed 6123/10 69 69 Advertisement 25 days Thu 6/24/10 Wed 7/28110 70 70 Bid Opening 1 day Thu 7/29110 Thu 7/29110 71 71 Bid Tabulation 1 day Fri 7/30/10 Fri 7/30110 72 72 Recommend Award 1 day Mon 8/2/10 Mon 8/2/10 73 73 Execution of Contract 20 days Tue 8/3/10 Mon 8/30/10 - 74 74 MWBE Compliance 10 days Tue 8/31110 Mon 9/13/16 75 75 M&C to City Council 10 days Tue 9/14/10 Mon 9/27/16 76 76 Award of Contract 1 day Tue 9/28/10 Tue 9/28/10 77 77 Construction 156 days Wed 9129/10 Wed 514111 78 78 Pre-Construction Meeting 1 day Wed 9129/10 Wed 9/29/10 79 79 Construction 150 days Thu 9/30/10 Wed 4127/11 9c 80 80 Final Walk Through 5 days Thu 4128/11 Wed 5/4/11 81 81 LOMR 130 days Thu 5/5/11 Wed 11/2111 82 82 LOMR Survey 5 days Thu 5/5/11 Wed 5111/11 83 1 83 Prepare LOMR/Review/Responses 125 days Thu 5/12/11 Wed 11l2/11 Project Attachment D.mpp Task T Progress Summary External Tasks Split ti Date:Mon 10/19/09 Split Milestone ® Project Summary — External MileTask 0 Page 2 - CAMP BOWIE WEST i=;44 -; lull yr- 777,11 1," ' m jy ;RL IP W Lq w- a�nar CHAPIN ROAD P ROJ ECT t i LOCATION I- - f j � 1 J DATU OCT, 2= City of Fort Worth CHAPIN ROAD ��� IGmley-Horn 0E9p: em � and Associates,Inc. DRAW � CHAPIN RD/CRAVENS RD AT SANTA a01=n•nr 5l..SA.950 Ft.ft—.T% 78102 917_335_6511 E— 1 CK«Ko:ace BRIDGE REPLACEMENTS CLARA No, K"No.: 0000=24 CITY COUNCIL DISTRICT 3 do s; CHANNEL MAPSCO 72 & 79 c— • 0 500 1000 ,. I f'F � • �. DOWDELL ROAD PROJECT ' + :. `'� LOCATION ILI O 1 �ry `o" , .. BERRY STREET LAKE ARLJNGTON r t - ..�� GRAYSON STREET ' cc am tow City of Fort Worth �_D kmleyDRAW Horn 0E4°'� AK° CRAVENS ROAD AD � and Associates,Inc. CH A P I N R D/CRAVENS R D Wl aK,Y 51.SWl•95o F1 .�1.,TX 76107 817-335-6511 E- 2 BRIDGE REPLACEMENTS AT WILDCAT R.,;" I Date By ION NO.: 0000O 024 CITY COUNCIL DISTRICT 3 & 5: BRANCH 11 MAPSCO 72 & 79 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 10/13/2009 DATE: Tuesday, October 13, 2009 REFERENCE NO.: C-23846 LOG NAME: 20CHAPIN BRDG SUBJECT: Authorize an Engineering Agreement with Kimley-Horn and Associates, Inc., in the Amount of$245,973.00 for the Design of Chapin Road Bridge and Cravens Road Bridge Replacements RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute an engineering agreement with Kimley-Horn and Associates, Inc., in the amount of$245,973.00 for the design of Chapin Road Bridge (Project No. 00259) at Santa Clara Channel and Cravens Road Bridge replacements (Project No. 00302) at Wildcat Branch Channel. DISCUSSION: The 2004 Capital Improvement Program included $3.5M for the City's participation in replacement and rehabilitation of existing deficient bridges. On October 22, 2002, (M&C C-19303A) the City Council approved an Advance Funding Agreement with the Texas Department of Transportation (TxDOT) for the reconstruction of the East First Street Bridge over the Trinity River. As part of that agreement, the City agreed to reconstruct the bridge on Chapin Road over Santa Clara Channel, at its sole cost, in lieu of the normal 10 percent cost participation required of the local government. Also on May 27, 2008, (M&C C-22828) the City Council approved an Advance Funding agreement with (TxDOT) for the reconstruction and rehabilitation of the West 7th Street Bridge. As part of the agreement, the City agreed to reconstruct the bridge on Cravens Road over the Wildcat Branch in lieu of the normal 10 percent cost participation required for the local government . This project consists of the preparation of plans and specifications for the Chapin Road Bridge replacement with 365 feet of total roadway improvements and Cravens Road Bridge replacement with 600 feet of approach roadway improvements. Kimley-Horn and Associates, Inc., proposes to perform the necessary design work for a lump sum fee of $245,973.00. City staff considers this fee to be fair and reasonable for the scope of services proposed. Kimley-Horn and Associates, Inc., is in compliance with the City's M/WBE Ordinance by committing to 24 percent M/WBE participation. The City's goal on the project is 17 percent. This project is located in COUNCIL DISTRICTS 5 and 7. FISCAL INFORMATION / CERTIFICATION: Logname: 20CHAPIN BRDG Page 1 of 2 The Financial Management Services Director certifies that funds are available in the current capital budgets, as appropriated, of the Grant Capital Projects Fund. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers GR74 531200 020302268310 $100,000.00 GR74 531200 020302268510 $25,000.00 GR74 531200 020302268610 $1,000.00 C200 531200 207260025931 $28,802.00 C200 531200 207260025932 $56,448.00 C200 531200 207260025933 $15,623.00 C200 531200 207260025951 $19,100.00 CERTIFICATIONS: Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: William Verkest (8255) Additional Information Contact: Andy Anderson (8648) ATTACHMENTS 1. Accounting Info.pdf (CFW Internal) 2. Available Balance - GR74.pdf (CFW Internal) 3. BFT 5396.pdf (CFW Internal) 4. Chapin 7th St 01.pdf (CFW Internal) 5. Chapin Accounting 01.pdf (CFW Internal) 6. Chapin Rd Brdg 01.pdf (CFW Internal) 7. Map Chapin 01.pdf (Public) 8. Map Chapin Rd 01.pdf (Public) 9. MWBE Chapin 01.pdf (CFW Internal) 10. PMP 00259.pdf (CFW Internal) Logname: 20CHAPIN BRDG Page 2 of 2