HomeMy WebLinkAboutContract 54172-A1 AMENDMENT NO. 1 TO AGREEMENT
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
FORT WORTH POLICE DEPARTMENT'S SOUTH PATROL DIVISION
STATE OF TEXAS 54172-A1
CITY SECRETARY CONTRACT NO.
COUNTY OF TARRANT
WHEREAS, The City of Fort Worth and Callahan & Freeman Architects (Consultant)
made and entered into City Secretary Contract No. 54172 (The Contract) which was
administratively authorized the 20th day of July, 2020, for Fort Worth Police
Department's South Patrol Division; and
WHEREAS, further amendment is necessary to reimburse the Consultant as part of the
design services agreement for balance of the design and construction administration of
this project.
NOW THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the
Contract:
1.
Article I — Scope of Services, Paragraph (3) shall be added to read as follows:
(3) Provide additional professional services for the balance of the design and
construction administration of this project. The cost of this additional service is
$262,600.00 plus $0.00 in reimbursable expenses. The scope of services is
described more fully in Attachment "A".
2.
Article II — Compensation, first paragraph, is amended as follows:
"Consultant shall be compensated in accordance with the Fee Schedule shown
in Attachment "A" and Exhibit "A". Payment shall be considered full
compensation for all labor, materials, supplies, and equipment necessary to
complete the services described in Attachment "A". However the total fee paid
by the City shall not exceed a total of $347,600.00 unless the City and the
Consultant mutually agree upon a fee amount for additional services and amend
this Agreement accordingly."
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CFW-Std.Agreement for Prof.Services(Rev.20Mar2O2O) Page 1 of 2
South Patrol Division—Amendment No.1 December 2020
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
Baru-8cu-aA&6o administration of this contract, including
By: Dana Burghdoff( c9,202 7:43CST) ensuring all performance and reporting
Name: Dana Burghdoff, AICP requirements.
Title: Assistant City Manager
Date:
Dec 9, 2020
By:
Approval Recommended: Name: Brian Glass
Title: Architectural Services Manager
Approved as to Form and Legality:
Steve Cooke(Dec 8,2020 09:58 CST)
By:
Name: Steve Cooke
Title: Director, Property Management Dept. D`l
AStrong(Dec 9,M2014:58 CST)
By:
Attest: Name: John B. Strong
Title: Assistant City Attorney
'e� A'W'�A Contract Authorization: August 11, 2020
By: rRonaldP.Gonzales(Dec10,202009: ST) M&C: M&C 20-0549
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Name: Mary J. Kayser �aoF°Fo!o;r
Title: City Secretary a�►o° °
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VENDOR:
Callahan & Freeman Architects
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Frank W.Callahan(Dec 4,202010:02 CST)
By:
Name: Frank W. Callahan
Title: Principal
Date: Dec 4, 2020
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CFW-Std.Agreement for Prof.Services(Rev.20Mar2020) Page 2 of 2
South Patrol Division—Amendment No.1 December 2020
ATTACHMENT "A"
The Architect has previously completed schematic design, design development, and
50% construction documents under a separate agreement with the former design-build
contractor. The City elected to terminate that design-build contract and thereby the
design contract was terminated as well.
This contract is to re-engage the design team directly with the City so as to continue
with the Construction Document Phase to 70% completion at which time, at the City's
discretion, an amendment to this contract will be issued for the completion of Contract
Documents and Construction Phase services. The City will contract with Construction
Manager at Risk to provide pre-construction and construction services.
Fee to continue with the Construction Documents to the 70% stage is $85,000 (this
base contract amount). Should the City elect to proceed with finalizing the plans and
construction phase services by Amendment, the additional fee will be $262,600.
Standard Architectural Agreement 6/29/2020
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M&C Review Page 1 of 3
Official
CITY COUNCIL AGENDA F0RTNV0RTII
REFERENCE M&C 20- 21SOUTH PATROL DIVISION
DATE: 8/11/2020 NO.: 0549 LOG NAME: DESIGN & CONSTRUCTION
CONTRACTS
CODE: C TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: Authorize Execution of Amendment 1 to the Professional Services Agreement with
Callahan and Freeman Architects for Design, in the Not-To-Exceed Amount of
$262,600.00, and Authorize Execution of a Construction Manager at Risk Contract with
Core Construction Services of Texas, Inc., in the Not-To-Exceed Amount of
$10,750,000.00 Including a 7.5% Owner's Construction Contingency Allowance, for the
Fort Worth Police Department's New South Patrol Division Facility, Combined with
Administrative Costs for a Total Project Cost of$17,720,000.00 (2018 Bond Program)
(COUNCIL DISTRICT 6)
RECOMMENDATION:
It is recommended that the City Council;
1. Authorize execution of Amendment 1 to the Professional Services Agreement with Callahan
and Freeman Architects for design in the not-to-exceed amount of $262,600.00; and
2. Authorize execution of a Construction Manager at Risk Contract with Core Construction
Sevices of Texas, Inc., in the not-to-exceed amount of $10,750,000.00 including a 7.5\%
Owner's Construction Contingency Allowance, for the Fort Worth Police Department's New
South Patrol Division Facility (City Project No. 101661).
DISCUSSION:
On October 16, 2018, City Council authorized Mayor& City Council Communication (M&C) L-
16155, for acquisition of approximately 15.3 acres of land, at 8800 McCart Avenue, in the amount of
$2,000,255.00 and to pay estimated closing costs up to $14,000.00 for the construction of a new
police station in southwest Fort Worth (City Project No. 101661).
On August 6, 2019, City Council authorized award of a design-build contract (M&C 19-0025)
with Speed Fab-Crete Corporation for the Fort Worth Police Department's new South Patrol Division
Facility. The programing and design of this facility was progressing, through their architect, Callahan
& Freeman Architects, however contractual issues with Speed Fab-Crete Corporation required that
the contract be terminated.
Based on the prior selection and work completed to date, staff administratively executed a
professional services agreement with Callahan & Freeman Architects to continue the design work, in
the amount of$85,000.00. Staff now recommends that the City Council authorize Amendment 1 to
the professional services agreement, in the amount of$262,600.00, to Callahan and Freeman
Architects for the balance of the design and construction administration of this project.
A Request for Qualifications for a Construction Manager at Risk Contractor(CMAR)was advertised
in the Fort Worth Star-Telegram on February 27 and March 5, 2020. The City received 12 proposals
from CMAR Contractors. A selection team composed of members of Fort Worth Police Department,
Property Management Department and the MWBE Office carefully reviewed these submittals and
after scoring and much discussion were able to establish a short list of five highly qualified teams.
After ranking the proposals, checking references and conducting interviews, the selection team
determined that Core Construction Services of Texas, Inc.'s proposal offered the best value to the
City. Staff administratively executed a contract for pre-construction services and now recommends
the City Council authorize execution of a CMAR Construction Contract, in the not-to-exceed amount
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of$10,750,000.00, including 7.5\% Owners Construction Contingency Allowance to Core
Construction Services of Texas, Inc.
INTERVIEW SCORING MATRIX TABLE.
INTERVIEW Construction Sedalco ' Ltd., bFa F FPI Ridgemont
,
AND FINAL Builders, Commercial
EVALUATION Services of Inc. Muckleroy LLC Construction
Texas, Inc. & Falls
Proposed Fees 48 47 50 50 T 47
and Expenses
References and
Experience 20 18 18 16 15
CMAR
Construction
References and
Experience 10 9 5 6 7
Similar Project
Types
Experience in
Fort Worth City 8 10 9 9 9
Limits
M/WBE Review 8 F9 9 8 F 9
TOTALS 94 9 91 89 87
The overall project budget for the Project is as follows:
PROJECT COST Amount
Land $2,000,255.00
Terminated Design-Build Contract (Partial Design) $544,427.00
Architectural Design Professional Services Agreement $85,000.00
Architectural Design Professional Services Agreement, $262,600.00
Amendment 1
Pre-Construction Service F- $15,000.00
CMAR Contract (Including 7.5\% Owner's Construction Contingency Fs10,750,000.00
Allowance)
Materials Testing, IT, Security, Fixtures Furnishing & Equipment $4,062,718.00
(FF&E), Staff Time, Project Contingency, etc.
TOTAL PROJECT COST $17,720,000.00
FUNDING: Funds for this project are included in the 2018 Bond Program. Available resources within
the General Fund will be used to provide interim financing until debt is issued. Once debt associated
with the project is sold, bond proceeds will reimburse the General Fund in accordance with the
statement expressing official Intent to Reimburse that was adopted as part of the ordinance
canvassing the bond election (Ordinance No. 23209-05-2018) and subsequent actions taken by the
Mayor and City Council.
PERMIT FEES WAIVED: In accordance with the City Code of Ordinances, Part II, Chapter 7-1 Fort
Worth Building Administrative Code, Section 109.2.1, Exception 2; "Work by non-City personnel on
property under the control of the City of Fort Worth shall be exempt from the permit fees only if the
work is for action under a contract that will be or has been approved by City Council with notes in the
contract packages stating the fee is waived."
SCHEDULE: The design will be complete in the last quarter of 2020 and construction is anticipated to
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M&C Review Page 3 of 3
be complete in the first quarter of calendar year 2022.
M/WBE OFFICE: Compliance with the City's Business Diversity Enterprise (BDE) Ordinance has
been achieved by the following methods:
Callahan & Freeman Architects is in compliance with the City's BDE Ordinance by committing to 28
\% SBE participation on this project. The City's SBE goal on this project is 28\%.
Core Construction Services of Texas, Inc. is in compliance with the City's BDE Ordinance by
committing to 25\% MBE participation on this CMAR project. The City's MBE goal on this CMAR
project is 25\%.
This project is located in COUNCIL DISTRICT 6.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the 2018 Bond Program South Police Station project to support the approval of the
above recommendations and the execution of the amendment and contract. Prior to expenditures
being made, the Property Management Department has the responsibility to validate the availability of
funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM _
F nd Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Dana Burghdoff(8018)
Originating Department Head: Steve Cooke (5134)
Additional Information Contact: Brian Glass (8088)
ATTACHMENTS
South Patrol Division - Copy.pdf
http://apps.cfwnet.org/council_packet/mc_review.asp?fD=28118&councildate=8/11/2020 12/2/2020