HomeMy WebLinkAboutContract 39391 a
AGREEMENT FOR COMMUNITY BASED PROGRAM
In consideration of the mutual covenants, promises and agreements contained
herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY
OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City")
acting by and through T.M. Higgins, its duly authorized First Assistant City Manager,
and METRO MINISTRIES OF FORT WORTH, a Texas non-profit corporation
("Contractor") acting by and through Rev. Graciano `Buddy" Calzada, Executive
Director, its duly authorized representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary
to support crime prevention in City during FY 2010 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are (1) to increase citizen
participation in the CODE BLUE program; (2) to support the adoption of a prevention
focus by the police department and the community and (3) to provide a secure
environment in which children can receive an education; and
WHEREAS, Contractor has agreed to operate a Community Based Program
called "M.E.T.R.O. — Mobile Effort To Restore Our city" which will provide a secure
environment in which children can receive an education; and support the adoption of a
prevention focus by the police department and the community; and
WHEREAS, City desires to contract with Contractor to operate the M.E.T.R.O.
Program; and
WHEREAS, City, as consideration for the performance of Contractor, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of
$56,770.00 ("Program Funds") to provide to the Contractor for the operation of the
M.E.T.R.O. Program;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with
good faith and due diligence, all work and services described in Exhibit "A" — Program
Proposal, attached, and incorporated herein for all purposes incident to this Agreement.
Contractor shall be responsible for day-to-day administration of the M.E.T.R.O. Program.
Contractor agrees to expend the Program Funds in accordance wi is M.E.T.R.O.
Program budget, described in Exhibit "B", attached.
�►E��1AL REC®f�D
'My SECRETARY
WoeTIH, TX
2. Program Funds
2.1 In no event shall the total distribution of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $56,770.00.
Contractor shall keep all Program Funds in a specific account designated only for the
Program Funds, and shall not commingle the Program Funds with any other monies. In
the event this Agreement is terminated, for any reason at any time, Contractor shall return
to City any unused portion of Program Funds distributed hereunder.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR) and copies of all receipts. Contractor shall deliver to City a
written detailed Program Narrative as described in Section 4.2 below with each RFR to
support expenditure of Program Funds. Such narrative shall be signed by the Contractor
or duly authorized officer of the Contractor. The RFR, as described in Exhibit "C",
attached, and monthly report shall be submitted to City no later than the 15th day
following the end of the month. Submittal of a monthly RFR and Program Narrative is
required even if services are not provided. When services are not provided during a
month, a negative RFR and Program Narrative is required.
Submit monthly RFR with an original signature by an authorized representative to
Research and Planning Unit of the Fort Worth Police Department. ATTENTION:
SASHA KANE, 350 W. Belknap, Fort Worth, Texas, 76102. Reimbursements will not be
made until after receipt of an acceptable and approved RFR and a monthly programmatic
report from the Contractor. Reimbursements shall be made within 30 days receipt of said
documents.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, Contractor must
notify City in writing of any such adjustments. Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being
made. Any program income earned directly as a result of the M.E.T.R.O. Program must
be reported monthly and may be expended on the M.E.T.R.O. Program with written
permission from the Contract Administrator (see paragraph 13.3). Budget adjustments
shall be submitted to the Research and Planning Unit of the Fort Worth Police
Department, ATTENTION: SASHA KANE, 350 W. Belknap, Fort Worth, Texas,
76102.
3. Term
The term of this Agreement is for a period beginning on October 1, 2009, and
ending on September 30, 2010. All of Contractor's expenditures under this Agreement
must be completed prior to September 30, 2010.
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4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit "A".
4.2 Contractor agrees to provide a monthly Performance Narrative to document the
performance of the work described in Exhibit "D." The Performance Narrative shall
document the program activity names, numbers of participants attending, details of the
activities, and a description of the goals achieved in support of the CCPD goals.
Additionally, the Project Narrative must include any successes realized in descriptive
detail. The monthly Performance Narrative shall be submitted to City no later than the
15t" day after the end of each month.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received, in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by Contractor under or in connection with
this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement to be effective on the later of(i) thirty(30)
days following delivery by City to Contractor of written notice of City's intention to
terminate or (ii) the last date for which funding has been appropriated by City Council for
the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor
default, inability to perform or to comply with the terms herein; or for other good cause.
5.4 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for
completion of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
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5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole
remedy shall be reinstatement of this Agreement. Contractor expressly waives any and
all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the
Contract Administrator (see paragraph 13.3). City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination
of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility
requirements of City. Contractor shall maintain all equipment used in the administration
and execution of the M.E.T.R.O. Program. Contractor shall maintain, replace or repair
any item of equipment used in support of the M.E.T.R.O. Program and/or for use under
the terms of this Agreement that no longer functions or is lost or stolen. The cost for
maintenance, replacement or repair of any equipment used in support of the M.E.T.R.O.
Program and/or for use under the terms of this Agreement is the sole responsibility of
Contractor. Contractor shall not use Program Funds or City funds to repair or replace
said equipment. Contractor shall use any and all equipment purchased with Program
Funds exclusively in support of the M.E.T.R.O. Program. Within 10 days following the
purchase of equipment, Contractor shall submit to City a detailed inventory of all
equipment purchased with Program Funds. The equipment inventory shall include an
itemized description of each piece of equipment, the date each piece of equipment was
purchased, the cost of purchase for each piece of equipment, and the location of each
piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine and audit at anytime any and
all such records relating to operations of Contractor under this Agreement. Contractor, its
officers, members, agents, employees, and subcontractors, upon demand by City, shall
make such records readily available for investigation, examination, and audit. In the
event of such audit by City, a single audit of all Contractors' operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
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7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future contract(s)with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse
City the amount of such monies so misused, misapplied or misappropriated, plus the
amount of any sanction, penalty or other charge levied against City because of such
misuse, misapplication or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Performance Narrative, making final payments, disposing of M.E.T.R.O.
Program assets as appropriate and as directed by City's Contract Administrator (see
paragraph 13.3.).
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this
Agreement, and City shall have access at all reasonable hours to offices and records of
the Contractor, its officers, members, agents, employees, and subcontractors for the
purpose of such monitoring.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
program participants, licensees or invitees. The doctrine of respondeat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees,
subcontractors, program participants, licensees or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, member, agent, employee,
subcontractor, licensee or invitee of the Contractor, nor any program participant
hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors, program participants, licensees or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors,
program participants, licensees or invitees, which may be lost, stolen, destroyed or in any
way damaged.
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9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its
own expense, City and its officers, agents, servants and employees from and against
any and all claims or suits for property loss or damage and/or personal injury,
including death, to any and all persons, of whatsoever kind or character, whether real
or asserted, arising out of or in connection with the execution, performance, attempted
performance or nonperformance of this agreement and/or the operations, activities and
services of the program described herein, WHETHER OR NOT CAUSED, IN
WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS,
SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY,
and Contractor hereby assumes all liability and responsibility of City and its officers,
agents, servants, and employees for any and all claims or suits for property loss or
damage and/or personal injury, including death, to any and all persons, of whatsoever
kinds or character, whether real or asserted, arising out of or in connection with the
execution, performance, attempted performance or non-performance of this contract
and agreement and/or the operations, activities and services of the programs described
herein, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY. Contractor likewise
covenants and agrees to and does hereby indemnify and hold harmless City from and
against any and all injury, damage or destruction of property of City, arising out of or
in connection with all acts or omissions of Contractor, its officers, members, agents,
employees, subcontractors, invitees, licensees, or program participants, WHETHER
OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF
OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release City, its agents, employees, officers and
legal representatives from all liability for injury, death, damage or loss to persons or
property sustained in connection with or incidental to performance under this
agreement, even if the injury, death, damage or loss is caused by City's sole or
concurrent negligence.
9.3 Contractor shall require all of its subcontractors to include in their subcontracts
a release and indemnity in favor of City in substantially the same form as above.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
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11. Prohibition Against Interest
11.1 No member, officer or employee of City, or its designees or agents; no member of
the governing body of the locality in which the M.E.T.R.O. Program is situated; and no
other public official of such locality or localities who exercises any functions or
responsibilities with respect to the M.E.T.R.O. Program during his tenure or for one year
thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the
proceeds thereof, for work to be performed hereunder. Contractor shall incorporate, or
cause to be incorporated, like language prohibiting such interest, in all contracts and
subcontracts hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of
any land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of Contractor, as an officer, employee, member or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification,
retirement plan, statutory requirement, or statutory or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because
of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will
Contractor permit its officers, members, agents, employees, subcontractors or program
participants to engage in such discrimination.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including
all ordinances, rules and regulations of City. If City calls to the attention of Contractor
any such violation on the part of Contractor or any of its officers, members, agents,
employees, subcontractors or program participants, then Contractor shall immediately
desist from and correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention of
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Contractor to any such violations on the part of Contractor or any of its officers,
members, agents, employees, program participants or subcontractors, then Contractor
shall immediately desist from and correct such violation.
13.3 City designates Sasha Kane, Planner, 817-392-4243, to act as Contract
Administrator and delegates to this individual authority for Agreement administration,
compliance, and monitoring.
14. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability (CGQ: $1,000,000 per occurrence,
with a$2,000,000.00 annual aggregate limit, in a form that is acceptable to
the City's Risk Manager.
b. Non-Profit Organization Liability or Directors & Officers Liability:
$1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a
form that is acceptable to the City's Risk Manager.
15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list the
City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor
and City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
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16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence,paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non-performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be approved by each party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(i) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail, return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
1. CITY: Thomas Higgins,Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Sasha Kane, Contract Administrator
Fort Worth Police Department
350 W. Belknap Street
Fort Worth, TX 76102
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Charlene Sanders,Assistant City Attorney
Law Department
1000 Throckmorton Street
Fort Worth, TX 76102
2. CONTRACTOR: Rev. Graciano "Buddy" Clazada, Executive Director
Metro Ministries of Fort Worth
P.O. Box 16150
Fort Worth,TX 76162
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)
tax-exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.]
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IN WITNESS WHEREOF, the parties hereto have executed this agreement in
multiples in Fort Worth, Tarrant County, Texas, to be effective October 1, 2009.
CITY OF FORT WORTH METRO MINISTRIES OF FORT
WORTH, a Texas Non-Profit
Corporation
Date:!O 77/0 j Date: 161c q
Thomas H' 1 s Rev. Grgiano "Buddy" Calzada
Assistant City Manager Director
ATTEST:
APPROVED AS TO FORM AND
LEGALITY:
J�L,._ fJA'_.,-,
Assistant City Attorney
M&C 3
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A
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Exhibit A
FY2010 CRIME CONTROL AND PREVENTION DISTRICT
PROPOSAL COVER SHEET
AGENCY: Metro Ministries of Fort Worth, Inc.
DIRECTOR: Rev. Graciano Buddy Calzada
PHONE NUMBER: 817-386-7283
ADDRESS:
Po Box 16150
Fort Worth, TX 76162
CONTACT : Buddy Calzada EMAIL ADDRESS: buddy@fortworthmetro.org
PHONE NUMBER: 817-228-7320 FAX NUMBER: 817-386-7285
PROGRAM TITLE: M.E.T.R.O. (Mobile Effort To Reach Our-city)
FUNDS REQUESTED: $ 66,770.00
AGENCY STATUS:
___.Private Nonprofit
X Public Nonprofit
Crime Control and Prevention District GOALS: Mark the one(s) that your project addresses.
— To increase citizen participation in the CODE BLUE program.
X To support the adoption of a prevention focus by the police department and the community.
X To provide a secure environment in which children can receive an education.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above-named
agency's operating plans and budget for the proposed program. I acknowledge that I have read
and understand the requirements and provisions of the Request For Proposal and that the
above-named agency will comply with all applicable rules and regulations relating to the
procurement process. I certify that I am authorized to sign this proposal and to enter into and
execute a contract with the City of Fort Worth to provide the services authorized.
TYPED NAME: Rev. Graciano Buddy Calzada
TITLE: Executive Director
SIGNATURE: DATE: O`-I- U`7- 0
Proposal Narrative
M.E.T.R.O. - Mobile Effort To Reach Our- city
You'll never amount to anything. Look around you...this is all you can look
forward to for the rest ofyour life. You are just another statistic. You are just another
throw away inner city kid. You might as well quit...give up.
These are the lies that many inner city kids in Fort Worth hear as they are
growing up. Lies that pierce in their minds and hearts. Lies...just lies...that sooner
or later,they may begin to believe...unless someone tells them otherwise. But who?
Michael S. needed that "someone" in his life. He had been lied to his whole
life. He thought maybe they were right. Maybe he didn't stand a chance. Maybe he
was never going to be somebody. He was in 1st Grade when one day a big yellow
truck pulled into his neighborhood and called themselves M.E.T.R.O. They began to
encourage him every week. They began to challenge him to keep trying and not give
up. They taught him that even though his father had been swept into a life of crime,
he did not have to. He could be anyone or anything he wanted to be. They poured
into him...they invested into him and he believed them.
Michael was only 6 when we first met him. He was sad, frustrated and
discouraged. He believed deep down in his heart that he would never be anything.
He attended C.P.R. every week and quickly began to believe in himself. He began to
see hope. He started to hold his head up high. He began to live up to the challenge.
Today Michael is 21. He has graduated from High School and is attending
college and playing football. He refused to believe the lies. He refused to give up.
All because a big yellow truck rolled into his neighborhood and encouraged him to
be strong and helped make his dream become a reality.
This is the vision and the hope that M.E.T.R.O. brings to Fort Worth; to bring
restoration to our city by transforming its most hopeless members, one life at a
time.
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Who is M.E.T.R.O.?
M.E.T.R.0. is a 501(c)(3) non-profit organization located in Fort Worth,
Texas, committed to serving the children and families of the most poverty stricken
and crime ridden areas of the city. Our mission is to the reach people in the
inner city and equip them to bring positive change in their community. We do
this through a variety of programs that are designed to give participants a safe place
to go, where they are surrounded by positive role models, who not only see their
potential and believe in them,but help them to believe in themselves.
The key to M.E.T.R.O.'s success is that instead of expecting the participants to
come to us, we go to them. Our colorfully painted mobile outreach truck, known as
the "M.E.T.R.O. Truck" is equipped with a fold-out stage, sound equipment, a
projector and screen for visual aids, and shelves full of prizes, candy, food, clothing
and other various giveaway items. This truck is set up to go virtually anywhere and
makes weekly rounds to three distinct areas within the inner city of Fort Worth;
attracting hundreds of children at each location for our weekly C.P.R. (Crime
Prevention & Reduction) programs. Apart from the C.P.R. program, M.E.T.R.O. also
provides a high school mentoring program called H.A.N.G. Time. (Having Affect Our
Next Generation). We also have a back to school C.P.R. program and an inner city
summer camp, in which we include our C.P.R. and some of our H.A.N.G. time
students.
What we do?
M.E.T.R.O. supports crime prevention, in that we encourage boys and girls,
young men and young women to make positive choices daily. We lead by example
in training them to live productive lives instead of following a life of crime.
We encourage them to build friendly relationships with the law enforcement
officials around them. We even have law enforcement officers come to our
programs to spend time with the students every week. This allows them to see law
enforcement officials as their friend and not their enemy. It develops a level of
respect between the children,their families and the law enforcement officials.
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M.E.T.R.O. also provides a secure environment in which children can receive
an education. We provide children and youth of all ages with our mobile C.P.R.
program, which takes place in their very own communities. We teach them that
they can learn and be productive as long as they put their minds to it. We build
them up and let them know that they are special and that they each have unique
gifts and talents. We assist them in developing a positive self worth, because we
believe that any child can learn if they first develop self-confidence and they are
empowered with a sense of pride.
M.E.T.R.O.'s programs address the emphasis of prevention of youth violence.
We challenge the students that come to our C.P.R. program to find constructive ways
to utilize their time. We play team games that help promote a sense of teamwork
and camaraderie. We teach them about self respect and healthy pride, which go
hand in hand with respecting others.
M.E.T.R.O. helps with the prevention and intervention of family violence. At
our C.P.R. and other community outreach events we encourage the entire family to
attend. Not only do we have hundreds of children attend weekly, we also have over
200 parents that attend with their children. This promotes a strong sense of family
bonding and unity. This allows us to not only challenge the kids at the program,but
it also allows us to challenge the parents to be responsible and considerate of
themselves, others and most importantly their children.
Our H.A.N.G. Time program takes place during the school lunch hour, which
as most of us know,tends to be the time when the fights and violence are most likely
to be an issue. We spend the time with them playing team games and various
controlled competitive activities to assist with learning how to have a healthy
competition instead of hateful competition. We challenge them to encourage one
another and build each other up. We promote a strong education and being the best
that they can me. Instead of leaving campus at lunch wandering the city, most of the
students now grab lunch on campus and come H.A.N.G.with us.
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Are We Effective?
We measure our effectiveness several different ways. Each time one of our
students graduates, goes to college, joins the military, etc. they become a productive
citizen within our city. Each time one of these kids succeeds and lives up to their
potential we see our effectiveness.
For Example: Tavga and her 4 little sisters began attending C.P.R. in the Fall
of 2001. Her and her family had moved here from Iraq to escape the turmoil of their
country. Unfortunately, they landed right in the middle of more turmoil. The
apartments that they lived in were very run down and the area was high in crime.
They moved to get a better life and seemed to still be searching. Tavga was the
oldest daughter and it seemed was solely responsible for taking care of her siblings
while mom and dad worked vigorously. Her and her 4 sisters attended C.P.R.
faithfully. They learned our lessons and grasped our message of encouragement
and hope. It seemed that we were truly making a difference in their lives. They
began to look more cheerful and hopeful. They loved attending our program every
week. They even got the awesome privilege of attending our Summer Camp.
In 2005, much to our sadness, their family moved out of the community in
which we were operating. We managed to keep track of them for a while, but after
several phone number and address changes we lost contact. We hoped that the girls
were still doing well. In May of 2008...three years later...we were shopping in
WalMart and heard a voice say, "Mrs. Ruth...Metro?" She identified herself as Tavga
and actually began to cry. She said, "I am so thankful to see you again. I want you to
know that your program CHANGED MY LIFE!" She continued to say, "If it were not
for you and M.E.T.R.O., I do not know where I would be today. Thank you so much."
There we were in the middle of WalMart, crying together.
To hear those words was truly challenging. This was a direct confirmation of
the effectiveness of our program in the lives of kids and their families. To hear
someone whose life you are trying to change directly say..."You changed my life," is
truly confirming and almost overwhelming. Our desire is to effect thousands of
more "Tavgas" everyday, to challenge them to create change and become the person
that everyone says they cannot be.
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There are several stories just like this one. These trophies help us to
understand and truly grasp the long-term effectiveness of these programs. How do
we know we are effective? All we have to do is look around!
We have other various ways in which we measure our effectiveness. We
meet with local law enforcement on a weekly basis in an effort to receive feedback
about our organization and its effectiveness. Many of these officers share with us
that the youth crime has decreased in these areas as a result of our programs.
The FWISD Security from Trimble Tech High School, the school at which we
conduct our H.A.N.G. Time program, has stated that the number of students leaving
campus has decreased since the start of our program, thus preventing the students
from possibly getting involved in criminal activity while off campus during their
lunch hour.
We receive letters from students, parents, teachers, law enforcement officials
and school principals who tell us that we are making a difference in their lives and
in their communities. We have monthly financial and accountability reports that we
send to our board members asking them for feedback. We speak to the principal
and his assistant each week after our C.P.R. program in one of our locations. We are
open to any kind of outside suggestions that can help us better reach out to the
people with which we invest out time,our talent and our treasure.
Who do we benefit?
The program is primarily geared toward children and youth. However, it
benefits families all across the board within the communities in which we operate.
The children develop a positive sense of self worth and the ability to respect others
around them, including their peers, their parents, their teachers and ultimately their
City. Because parents are welcome to and do attend our C.P.R. programs on a
regular basis, we challenge them to make good choices as well. We encourage them
to live right lives to the best of their ability and to set positive examples for their
children to follow. Many of the families come the the C.P.R. programs together,
helping to promote family unity and creating a decline in family violence.
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Many of the teenagers that attend our programs were children when they
first began attending. Our weekly H.A.N.G. Time program takes place at Trimble
Tech High School. The School Initiative officer and the School Principal both
specifically requested that we come and conduct this program on the school campus
during the lunch hour. We have received requests from other High Schools wanting
us to come and conduct our H.A.N.G. Time program at their school and wanting to
see this program expand during the 2009-2010 school year.
The program benefits the schools located in the neighborhoods in which the
Children live. Many of the school teachers and principals appreciate and strongly
support our efforts. It also benefits local law enforcement; several of which have
said they have seen positive change and less crime in their communities as a result
of our program.
Metro works with an average of 1,500 people on a weekly basis. We have
over 1,300 children and teenagers who attend our programs every week. We also
have about 200 parents who attend weekly.
Aside from H.A.N.G. time, Fort Worth Metro operates consistently in three
areas within the city of Fort Worth. Families from within 3/4 mile of these areas
attend our weekly programs. Every Tuesday we are located at Rosedale Plaza Park
at 5300 East Rosedale in what is know as the Cavile Place housing area in Stop 6.
Every Wednesday we are located by Carter Park Elementary School, off of Seminary
Drive and Fair Park Blvd. Every Thursday we are located on the corner of May &
Kellis across from Town Center Mall.
We are called upon numerously to assist with other outreach and community
events throughout the City of Fort Worth. The Fort Worth Police Department has
asked us to assist with several Community Fairs, National Night Out Events and
other Community Outreach Programs. We have been called upon to set up our
Mobile Truck at the Grand Opening of two Police Storefront buildings. We are
invited every time a Home Depot within our city does a Health and Safety
Community Fair. We are willing and available as much as possible if it means
helping make a difference in our city. It is our hope and desire to try to reach out
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and make a difference in the lives of as many people as possible within the walls of
our city.
What Makes us Unique?
We have two major components that make us extremely unique. The first
one is our outreach truck. The kids that we work with know it as our "M.E.T.R.O.
Truck". It is a converted Ryder moving box truck. One of the sides of the truck is cut
out and folds down into a stage. Our truck is equipped with sound equipment, a
projector and screen used for visual aid and shelves full of prizes, candy and other
various give away items like food, clothing, etc. The outside is painted with very
colorful kid friendly graffiti and is a kid magnet wherever we go to change kids'
lives.
Our program is unique because of its longevity and consistency. We have
been in operation in each of these areas for 15 years. Although our program takes
place outside, we show up no matter what the weather conditions, simply because
we want the children to know we are faithful to them. Our focus is on building boys
and girls when they are young as opposed to repairing men and women when they
are old. We do, however, reach out to the entire family. We meet social, physical,
emotional, educational and spiritual needs. We do relay a gospel message to
encourage these children and families that they can rely on God to help them make
the choices they need to make and to assist them with seeking hope in hopeless
situations.
Resources...
We rely on individuals, churches and businesses to help us operate the
program. We have volunteers that help on a regular basis. We receive the bulk of
our financial backing from these various individuals and churches all around North
Texas and abroad. We have maintained our program exceptionally well over the
past 15 years. As you can see, we are not a new program, We have a small support
base that has allowed us to maintain for quite some time. However, we would like
to be able to reach out to more families. We would like to be able to provide them
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with more resources and tangible help. The CCPD funds would definitely boost us
as we move to the next level. Our programs are already up and running, but could
really use some extra resources to boost the momentum and reach out to more
people in more ways.
How will the CCPD funding be used?
The CCPD funding will be used in several ways. First of all, we have hired a
part time staff member. She has been heavily involved with Fort Worth Metro from
day one. She has volunteered for 15 years. She knows the ins and outs of the
program and already is an amazing asset to our team. She has been working as part
time staff since October of 2008.
We recently acquired an office facility at 521 E. Bolt St., thanks to generous
CCPD funds. This houses our headquarters for M.E.T.R.O. We have offices, storage
and a secure parking area for our vehicles. We are also strategically located to all of
the communities in which we work. We are right across from Town Center Mall...La
Grande Plaza, which provides an amazing opportunity for future endeavors. CCPD
funds will continue to assist us with the payment of the lease and the utilities of this
facility.
The funds will lastly assist us with the purchase of some desperately needed
updated audiovisual equipment for our Mobile Truck. Our old equipment is run
down and very outdated. The new equipment will allow us to operate our programs
with excellence and in a very professional manner.
Our desire at M.E.T.R.O. as you can already see, is to be around for a long
time. If CCPD funds are awarded, we will most definitely be able to continue our
endeavors long after the CCPD funding period is over. That is our goal. That is our
desire. That is our heartbeat!! We are in it for the long haul! Consistency is the key
to what we do!
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PROGRAM ACTIVITIES & SCHEDULE
Organization: Metro Ministries of Fort Worth, Inc. Program Name: M.E.T.R.O
Please indicate month(s) when each program activity will occur with an "X"
ACTIVITY OCT NOV DEC JAN FEB MAR APR MAY JUN JULY AUG SEPT
A
Daily C.P.R. Programs X X X X X X X X
B
Weekly H.A.N.G. Time Program X X X X X X X X
C
Free School Supply/Tennis Shoe X
Outreach
D
Inner City Summer Camp Maypearl, TX X
E
Christmas Stocking/Gifts Outreach X
F
Thanksgiving Grocery Outreach X
G
ACTIVITIES AND OUTCOMES SUMMARY
Organization: Metro Ministries of Fort Worth, Inc. Program Name: M.E.T.R.O.
Number of How does this activity How will you measure
List Specific Participants Duration: relate to one of the three whether this activity was
Project Activities Served by this Hours/Days/Weeks CCPD goals? successful in meeting one
Activity of the three CCPD goals?
This activity supports We seek feedback from
800 1.5 hours/3 crime prevention and parents, teachers, law
A. C.P.R. days/week provides children with a enforcement and school
secure environment. officials on a weekly basis.
This activity supports We meet with the school
B. H.A.N.G. Time 700 3.5 hours/week crime prevention and principal and school initiative
provides youth with a officer weekly to evaluate &
secure environment. measure effectiveness.
We have an after camp
Inner City Summer Cam This activity supports evaluation meeting with all
C. tY p 300 June 12-15 crime prevention and camp staff to review its
Maypearl, TX 4 Day weekend camp provides children with a
effectiveness and make any
secure environment. necessary changes.
D.
E.
* The CCPD Board and/or scoring committee may request modifications or additions to the outcome measures as a condition of award.
BUDGET SUMMARY
Amount
Requested
A. Personnel $13,325.00
B. Fringe Benefits
C. Travel
D. Equipment $8,045.00
E. Supplies
F. Contracts/Consultants
G. Other $35,400.00
TOTAL $56,770.00
BUDGET DETAIL
A. Personnel
Name Position Rate of Pay x# of Hours Cost
Pat Romo Program Director $10.25 x 25 hourslwk. $13,325.00
TOTAL Personnel $13,325.00
B. Fringe Benefits
Name Position Description of Benefits Cost
TOTAL Fringe Benefits $
C. Travel
Purpose of Travel Location Item Cost
TOTAL Travel $
D. Equipment
Item Cost per Item Quantity Cost
Sound & Technical Equipment $8,045.00
TOTAL Equipment $8,045.00
E. Supplies
Item Cost per Item Quantity Cost
TOTAL Supplies $
F. Contracts/Consultants
Description of the Service Cost
TOTAL Contracts/Consultants $
G.Other Costs
Item Cost per Item Quantity Cost
Building Lease $27,000.00
Utilities for Building $8,400.00
TOTAL Other Costs $35,400.00
Budget Narrative
I. Personnel
The proposed funding will give us the ability to pay our part time staff
member. The cost has been calculated at a rate of$10.25/hr. at 25/hrs. a
week. The position will be that of "Program Director" and the job
description will be as follows:
A. Weekly C.P.R.programs
1. Assist at all C.P.R. programs
2. Help maintain effectiveness at the program
3. Assist with teaching and mentoring
4. Assist in program preparation
5. Assist in special outreaches in regards to the program, such as
Back to School events, food and clothing drives, etc.
B. Weekly H.A.N.G. Time Program
1. Act as a mentor during the program
2. Connect and build relationships with the students
3. Assist in program preparation
C. Summer Camp
1. Help make preparations for the camp itself
2. Assist with volunteer recruitment
3. Act as Director's Assistant during the camp weekend
D. Miscellaneous Responsibilities
l. Assist with newsletter and e-mail correspondence with donors
2. Assist with fundraising endeavors and grant proposals
3. Have a"JMIH (Just Make It Happen)"mentality
4. Maintain a life of integrity and lead by example by making right
choices
II. Equipment
A. Sound and Technical Equipment- the funding will assist us in acquiring
some much needed equipment upgrades.
1. Due to the fact that M.E.T.R.O. has been in operation for 15
years, we use our equipment a lot and tend to push it beyond its
capabilities.
2. The sound and technical equipment that we currently have, has
been in use for 8 years and is very outdated. We are in
desperate need of an updated system to help run our C.P.R. and
H.A.N.G. time programs.
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3. Both our C.P.R. and our H.A.N.G. time programs are solely
reliant on this current equipment. Because of the number of
people that we reach every time we go out, we need this
equipment to operate smoothly and loudly, in order to project to
the crowd.
4. One of the best qualities of M.E.T.R.O. is our desire to strive
for excellence in all that we do. However, the fact that our
current system is beginning to wear out reflects a lack of
excellence on our part. We recently did an event at a Grand
Opening of a Police Storefront in Como. The microphones
could not support the range and kept popping while the
Sergeant, Lieutenant and Police Chief were trying to speak. It
was frustrating. Instances such as this reflect on our quality and
on us.
5. Our desire is to make sure that we represent M.E.T.R.O. with
the highest level of excellence and quality as possible and when
our equipment malfunctions, it causes the level of quality to
decrease.
6. CCPD Funding will allow us to purchase 4 New Headset
Microphones, a New Dual Band Graphic Equalizer, 2 New
Yamaha Speakers, Audio Cables, a Power Amplifier and a
Protective Rolling Rack Case for the equipment.
7. It will also provide very much needed Audio Visual equipment
to assist in running videos, PowerPoint and music from the
Mobile Truck, all of which are resources and programs that we
use during our C.P.R. and our H.A.N.G. time events. This
equipment includes a New Mac Book Laptop and an Eiki Video
Projector. Both of which are crucial in creating and running
videos, slideshows, music and object lessons during our
programs.
8. With this new equipment, we would be able to run a top-notch
program that reflects excellence and quality above all. We feel
that when we do a program, we are not only representing
M.E.T.R.O., but we are also representing our donors, such as
CCPD and others that help make M.E.T.R.O. possible. We do
not take this lightly. We want to make sure that we represent
them well. This new equipment upgrade would give us the
means to do just that.
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III. Other Costs
A. Building Lease — the proposed funding will assist with the leasing of a
facility to house our M.E.T.R.O. headquarters.
1. Thanks to previous CCPD funding, we have recently moved
into a new facility located at 521 E. Bolt St. The location is
amazing and strategically located right in the heart of two of the
communities in which we reach out. We are located just North
of Town Center Mall two blocks West of Interstate 3 5.
2. We have, in the past, been confined to a small 8' x 11' office
space in our home, which was very non-conducive to a
productive working environment. Since moving into this
facility, we have ignited fresh vision and creativity within our
team. The excitement and motivation is so wonderful. We
have such great momentum as a result of having this amazing
facility. This would not be possible were it not for CCPD
funding.
3. We have had the opportunity to invite in police officers,
businessmen, pastors and other professionals, in hopes that
others will catch the vision of Fort Worth Metro and network
with us in our endeavors to reach our city.
4. Town Center Mall administration has informed us that we have
the opportunity to use the parking lot for future community
outreaches if we are so inclined. We anticipate planning future
events right here in the heart of this community with the hopes
of reaching out to hundreds of more new families.
5. The facility provides us with secure parking for our Mobile
Outreach Truck and Trailers. It provides us with ample storage
space for all of our program supplies. It has a kitchen and an
incredible boardroom for strategic planning meetings. It
provides us with plenty of office space for current staff and
future staff expansion.
B. Building Utilities
1. We have a minimal amount of basic monthly utilities that
coincide with acquiring this new facility. These utility
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payments are an integral part of maintaining our headquarters
within this facility.
2. Due to the fact that this building was secured with CCPD
funding, we have relied on these funds solely to assist us with
the payment on the lease and the utilities. All of our other
sources of funds are used for general outreach expenses.
Without the CCPD funding, we would not be in the awesome
position that we are now. We would not be in this wonderful
building.
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LEVERAGE OF FUNDS
Please identify other sources of funding that have been secured for the proposed project. Please
indicate the source of funding, dollar amount of each source, and describe in detail how these funds
support the project.
Source 1:
We currently have a monthly support base of general supporters, ie. individuals and
Churches that assist us with general fund expenses. This assists on a day-to-day basis for
program activities. However, these funds are never guaranteed and are dependent on
whether or not our supporters actually give consistently on a monthly basis. These funds
only assist with general program expenses.
The building and utilities would be solely reliant on CCPD funding. Both the building
lease and the utilities have both currently been funded with CCPD grant money and without
these funds, we would not be in the position we are in today. We are so grateful for that.
Source 2:
Our staff member is funded solely with CCPD funding. We have no other funds
secured in order to pay her.
Source 3:
The sound equipment will only be possible if we acquire CCPD funding. We have not
secured any other funding sources to assist us in this endeavor. Without CCPD funding we
will continue to use the current equipment that we have, which is very worn out and not
working properly.
Source 4:
Source 5:
BOARD INFORMATION
Metro Ministries of Fort Worth is registered as a public non-profit organization. We have
10 board members. The board meets once every quarter. The Chairman of the board and the
Executive Director of the organization recruit board members. There is no board term limit.
Board members serve as long as they are willing to actively participate in the endeavors of Metro
Ministries and maintain the level of integrity by which we operate.
The board of Metro Ministries consists of:
Board Position Name Occupation
Executive Director Rev. Buddy Calzada Ex. Director Fort Worth Metro
Board Chairman Rev. Darius Johnston Pastor Christ Church A/G
Secretary/Treasurer Rev. Ed Dittfurth Pastor Stephenville 1 st A/G
Member Rev. Larry Thomas Pastor Southlake Assembly of God
Member Rev. Russ Weaver Pastor Shepherds Valley Cowboy Church
Member Marty Robertson CEO Maalt Transport & Burleson Courier Co.
Members Tracy & Sherri Aaron Owners & Operators Fort Worth Electric
Member Barry Stokes Host —Fox Sports Network
METRO MINISTRIES OF FT. WORTH, INC.
BY-LAWS
ARTICLE I. NAME
The name of this corporation shall be Metro Ministries of Fort Worth, Inc.
ARTICLE II. PURPOSE
The corporation is organized exclusively for religious, charitable and educational
purposes, including for such purposes the making of distributions to organizations that
qualify as tax exempt organizations under Section 501(c)(3) of the Internal Revenue Code
of 1986, or the corresponding provision of any future federal tax code. In particular, the
corporation is organized for the following purposes:
(1) Primary Purposes. To bring the Gospel of Jesus Christ to
neighborhoods that do not have an adequate witness, to children, teens, and their
parents.
(2) General Purposes and Powers. To have and exercise all rights and
powers conferred upon non-profit corporations under the laws of the State of Texas,
or which may hereafter be so conferred, in order to promote religious, charitable and
educational activities.
No part of the net earnings of the corporation shall inure to the benefit of, or be
distributable to its directors, trustees, officers, or other private persons, except to pay
reasonable compensation for services rendered and to make payments and distributions in
furtherance of the purposes set forth in this Article hereof. No substantial part of the
activities of the corporation shall be the carrying on of propaganda, or otherwise attempting
to influence legislation, and the corporation shall not participate in, or intervene in
(including the publishing or distribution of statements), any political campaign on behalf of
or in opposition to any candidate for public office.
Notwithstanding any other provision of these Articles, the corporation shall not cant'
on any activities not permitted to be carried on (a) by a corporation exempt from federal
income tax under Section 501(c)(3) of the Internal Revenue Code of 1986, or the
corresponding provision of any future federal tax code, or (b) by any corporation,
contributions to which are deductible under Section 170(c)(2) of the Internal Revenue
Code of 1986, or the corresponding provision of any future federal tax code.
ARTICLE 111111. RELATIONSHIPS
Metro Ministries of Ft. Worth, Inc. is incorporated under the provisions of the Texas
Non-Profit Corporation Act, and declares itself to be voluntarily in full cooperative fellowship
with the North Texas District Council of the Assemblies of God, Inc. at 700 Northeast Loop
820, Hurst, Texas 76053.
ARTICLE IV. DIRECTORS AND OFFICERS
Sec. 1. Board of Directors.
Board of Directors shall consist of pastors and Christian laymen from the greater Ft.
Worth area not to exceed the limits of a minimum of six or a maximum of twelve.
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The Board of Directors shall consist of the following individuals: the Chairman, the
Secretary/Treasurer, and any other executive officer(s) of the corporation appointed by the
Board of Directors and their respective successors in office, and the corporation's
Executive Ministries appointed by the Board of Directors.
Sec. 2. Administrative Committee.
The Administrative Committee shall consist of the following individuals: (1) The
Executive Director of Ministries, (2) the Chairman of the Board, and (3) the
Secretary/Treasurer of the Board. The Administrative Committee shall be appointed by the
Board of Directors.
ARTICLE V. DUTIES OF DIRECTORS AND OFFICERS
Sec. 1. Board of Directors.
(a) They shall establish policy and make such rules and regulations deemed
necessary provided that they do not conflict with the restated Articles of Incorporation and
the ByLaws.
(b) They shall serve as trustees of all property, real and chattel.
(c) They shall exercise all corporate powers of the corporation.
(d) They shall have the ultimate responsibility of the overall supervision of Metro
Ministries of Fort Worth, Inc.
(e) They shall meet quarterly to discharge their duties.
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Sec. 2. Administrative.Committee.
The Administrative Committee shall be amenable to the Board of Directors of Metro
Ministries of Fort Worth, Inc. The Administrative Committee shall direct and supervise the
corporation's ministry and shall carry out policy and procedure related to their respective
ministry.
ARTICLE VI. PROPERTY
All property of Metro Ministries of Fort Worth, Inc. shall be irrevocably dedicated to
religious and charitable purposes and shall be held in the corporate name of METRO
MINISTRIES OF FORT WORTH, INC. as determined by the Board of Directors.
ARTICLE VII. FINANCES
Sec. 1. Metro Ministries of Fort Worth, Inc. shall be financed through voluntary
contributions from friends, churches, and other individuals and organizations interested in
its work. The Board of Directors shall be responsible for raising the finances for this
ministry.
Sec. 2. No indebtedness shall be incurred without the express approval of the Board
of Directors.
Sec. 3. Banking accounts may be established in the name of Metro Ministries of
Fort Worth, Inc. as may be deemed necessary.
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ARTICLE VIII. AMENDMENTS
Amendments to these ByLaws may be made at any regular or special meeting of
the Board of Directors, providing that due notice of the proposed amendment has been
presented to the members of the Board of Directors in writing fourteen (14) days in
advance. A two-thirds majority vote of all members of the Board of Directors shall be
necessary for adoption.
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Job Description
Executive Director
Metro Ministries of Fort Worth, Inc.
Job Purpose
The Executive Director is responsible for the successful leadership and management of
the organization according to the strategic direction set by the Board of Directors.
Primary Duties and Responsibilities
The Executive Director performs some or all of the following:
Leadership
• Participate with the Board of Directors in developing a vision and strategic
plan to guide the organization
• Identify, assess, and inform the Board of Directors of internal and external
issues that affect the organization
• Act as a professional advisor to the Board of Directors on all aspects of the
organization's activities
• Foster effective team work between the Board and the Executive Director
and between the Executive Director and staff
• In addition to the Chair of the Board, act as a spokesperson for the
organization
• Conduct official correspondence on behalf of the Board as appropriate and
jointly with the Board when appropriate
• Represent the organization at community activities to enhance the
organization's community profile
Program planning and management
• Oversee the planning, implementation and evaluation of the organization's
programs and services
• Ensure that the programs and services offered by the organization
contribute to the organization's mission and reflect the priorities of the
Board
• Monitor the day-to-day delivery of the programs and services of the
organization to maintain or improve quality
• Oversee the planning, implementation, execution and evaluation of special
projects
Financial planning and management
• Work with staff and the Board (Finance Committee) to prepare a
comprehensive budget
• Work with the Board to secure adequate funding for the operation of the
organization
• Research funding sources, oversee the development of fund raising plans
and write funding proposals to increase the funds of the organization
• Participate in fundraising activities as appropriate
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• Approve expenditures within the authority delegated by the Board
• Ensure that sound bookkeeping and accounting procedures are followed
• Administer the funds of the organization according to the approved budget
and monitor and report the monthly cash flow of the organization
• Provide the Board with comprehensive, regular reports on the revenues
and expenditure of the organization
• Ensure that the organization complies with all legislation covering
taxation and withholding payments
Qualifications
Education
• Obtain a College Degree
• Or Complete the Global University Bible Course Program
Knowledge, skills and abilities
• Knowledge of leadership and management principles as they relate to
non-profit/voluntary organizations
• Knowledge of current community challenges and opportunities relating to
the mission of the organization
• Knowledge of financial management
• Knowledge of project management
Proficiency in the use of computers for:
• Word processing
• Financial management
• E-mail
• Internet
• Graphic Designing
Personal characteristics
The Executive Director should demonstrate competence in some or all of the
following:
• Adaptability: Demonstrate a willingness to be flexible, versatile and/or
tolerant in a changing work environment while maintaining effectiveness
and efficiency.
• Behave Ethically: Understand ethical behavior and business practices, and
ensure that own behavior and the behavior of others is consistent with
these standards and aligns with the values of the organization.
• Build Relationships: Establish and maintain positive working relationships
with others, both internally and externally, to achieve the goals of the
organization.
• Communicate Effectively: Speak, listen and write in a clear, thorough and
timely manner using appropriate and effective communication tools and
techniques.
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• Creativity/innovation: Develop new and unique ways to improve
operations of the organization and to create new opportunities. .
• Lead: Positively influence others to achieve results that are in the best
interest of the organization.
• Make Decisions: Assess situations to determine the importance, urgency
and risks, and make clear decisions which are timely and in the best
interests of the organization.
• Organize: Set priorities, develop a work schedule, monitor progress
towards goals, and track details, data, information and activities
• Plan: Determine strategies to move the organization forward, set goals,
create and implement action plans,and evaluate the process and results.
• Solve Problems: Assess problem situations to identify causes, gather and
process relevant information, generate possible solutions, and make
recommendations and/or resolve the problem.
• Think Strategically: Assess options and actions based on trends and
conditions in the environment, and the vision and values of the
organization.
Working Conditions
• The Executive Director usually works in an office environment, but the
mission of the organization may sometimes take him/her to non-standard
workplaces.
• Executive Director works a standard workweek, but additionally will often
be called upon to work evening, weekends, and overtime hours to
accommodate activities such as Board meetings and representing the
organization at public events.
3
Rev. Graciano "Buddy" Calzada
5608 Westcrest
Fort Worth, TX 76134
Telephone: 817-228-7320
Email: Buddy@fortworthmetro.org
Objective: To represent qualifications and define experience in order to show capability
to perform current position.
Experience:
January 2000 - Current Fort Worth Metro Ministries,Inc., Fort Worth, TX
Executive Director
• Maintain and oversee all aspects of the organization
• Hire and regulate staff
• Report to the Board of Directors monthly and receive a
yearly evaluation
January 1998 - January 2000 Fort Worth Metro Ministries, Inc., Fort Worth, TX
Divisional Leader
• Maintain and oversee all of the aspects of the Fort Worth
Division
• Promote the organization and assist with fund raising
efforts
January 1999 - January 2001 Victory Family Church, Burleson, TX
Children's Pastor
• Maintain and oversee all aspects of the children's
department
• Mentor and provide Biblical based teaching and leadership
to the children at the church.
• Prepare and maintain the yearly budget for the children's
department
• Coordinate all volunteers working within the children's
department
• Organize and help put on various community outreaches
such as Vacation Bible School, Easter and Halloween
Outreaches, Kids Crusades and much more.
Education:
January 2005 - February 2006 Assembly of God Global University Program
Bible Courses completed and certificate earned.
Skills and Qualities:
• Excellent leadership ability
• Strong ability to take charge and make things happen
• Incredibly capable of relating to and connecting with children and youth
on their level
• Great with public relations and developing strong community relations
• Very strong computer skills - familiar with all aspects of computer
technology such as internet, Microsoft office programs, e-mail and
technical assistance
• Great at fixing and repairing things, whether it be vehicles or other
machinery
• Excellent at public speaking
• Ability to speak boldly and clearly communicate his point
• Very adaptable to any situation- a"just make it happen"kind of person
• A strong sense of compassion for those in need
Achievements,Awards or Commendations
• Buddy has been acknowledged numerous times by the Fort Worth Police
Department for his many endeavors with the CAPA (Clergy and Police
Alliance)program.
• Buddy is a licensed minister with the Assemblies of God.
• Buddy received a written commendation from the City of Fort Worth for
his volunteer efforts during the Hurricane Katrina/Rita situations.
• Buddy had the incredible honor of being the only non-police officer
chosen to escort the family of Fort Worth Police Officer Hank Nava
during the week of his funeral.
• He also received a personal written letter of appreciation from the Fort
Worth Police Department Chief of Police for his assistance during Officer
Hank Nava's passing and funeral.
• Buddy was chosen to coordinate the CAPA pastors when called on to
usher for Fort Worth Police Officer Dwayne Freeto's funeral.
Job Description
Program Director
Metro Ministries of Fort Worth, Inc.
Job Purpose
To assist in overseeing the C.P.R. and H.A.N.G. time programs and any other ministry
outreach programs that take place within the communities.
Primary Duties and Responsibilities
The Program Director performs some or all of the following:
Program planning and management
Weekly C.P.R. Program
• Assist at all C.P.R. programs
• Help maintain effectiveness at the program
• Assist with teaching and mentoring
• Assist in program preparation
• Assist in special outreaches in regards to the program, such as Back to
School events, food and clothing drives, etc.
Weekly H.A.N.G. Time Program
• Act as a mentor during the program
• Connect and build relationships with the students
• Assist in program preparation
Summer Camp
• Help make preparations for the camp itself
• Assist with volunteer recruitment
• Act as Director's Assistant during the camp weekend
Miscellaneous Responsibilities
• Assist with newsletter and e-mail correspondence with donors
• Assist with fundraising endeavors and grant proposals
• Have a"JMIH (Just Make It Happen)"mentality
• Maintain a life of integrity and lead by example by making right choices
Qualifications
Knowledge, skills and abilities
• Knowledge of current community challenges and opportunities relating to
the mission of the organization
• Possess organizational skills
• Knowledge of the mission and purpose of the organization
1
1
• Possess the ability to act out and perform tasks having to do with the
activities of the organization.
• Possess people skills and the ability to connect, relate to and work directly
with children
Proficiency in the use of computers for:
• Word processing
• Financial management
• E-mail
• Internet
• Graphic Designing
Personal characteristics
The Program Director should demonstrate competence in some or all of the
following:
• Adaptability: Demonstrate a willingness to be flexible, versatile and/or
tolerant in a changing work environment while maintaining effectiveness
and efficiency.
• Behave Ethically: Understand ethical behavior and business practices, and
ensure that own behavior and the behavior of others is consistent with
these standards and aligns with the values of the organization.
• Build Relationships: Establish and maintain positive working relationships
with others, both internally and externally, to achieve the goals of the
organization.
• Communicate Effectively: Speak, listen and write in a clear, thorough and
timely manner using appropriate and effective communication tools and
techniques.
Working Conditions
• The Program Director usually works in an office environment, but the
mission of the organization may sometimes take him/her to non-standard
workplaces.
• The Program Director works a standard part time workweek, but
additionally will often be called upon to work certain weekends and after
hour events, in the instances of special outreaches, but will be dually
compensated.
2
Patricia Romo
5604 Westcrest
Fort Worth, TX 76134
Telephone: 817-293-5 860
Email: pat@fortworthmetro.org
Objective: To represent qualifications and define experience in order to show capability
to perform current position.
Experience:
May 1978—August 1981 Aderholt's Flowers
• Prepare and deliver flower arrangements
• Receptionist
• Customer Service
October 1981 —November 1982 Hardgrove Associates
• Receptionist and Insurance Sales
April 1983 —May 1997 Bob O'Toole Insurance
• Receptionist and Insurance Sales
• Customer Service
• Office Manager
August 1997—December 2008 Earl Wood State Farm Insurance
• Front Desk Receptionist
• Office Manager
• Insurance writing
• Customer Contacts
• Customer Service
Education:
High School Diploma
1 Year Tarrant County Jr. College
Skills and Qualities:
• Strong ability to take charge and make things happen
• Incredibly capable of relating to and connecting with children and youth
on their level
• Very teachable
• Very adaptable to any situation- a"just make it happen"kind of person
• A strong sense of compassion for those in need
• INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY
P. 0. BOX 2508
CINCINNATI, OH 45201
n�
Employer Identification Number:
Date: DEC 2 • 2003 75-2926865
DLN:
17053134023043
METRO MINISTRIES OF FORT WORTH INC Contact Person:
824 PENNSYLVANIA GERALD J OGRADY ID# 95134
FORT WORTH, TX 76104-2223 Contact Telephone Number:
(877) 829-5500
Accounting Period Ending:
December 31
Form 990 Required:
Yes
Addendum Applies:
No
Dear Applicant:
Based on information supplied, and assuming your operations will be as
stated in your application for recognition of exemption, we have determined
you are exempt from federal income tax under section 501 (a) of the Internal
Revenue Code as an organization described in section 501 (c) (3) .
We have further determined that you are not a private foundation within
the meaning of section 509 (a) of the Code, because you are an organization
® described in sections 509(a) (1) and 170 (b) (1) (A) (vi) .
If your sources of support, or your purposes, character, or method of
operation change, please let us know so we can consider the effect of the
change on your exempt status and foundation status. In the case of an amend-
ment to your organizational document or bylaws, please send us' a copy of the
amended document or bylaws. Also, you should inform us of all changes in your
name or address.
As of January 1, 1984, you are liable for taxes under the Federal
Insurance Contributions Act (social security taxes) on remuneration of $100
or more you pay to each of your employees during a calendar year. You are
not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA) .
Since you are not a private foundation, you are not subject to the excise
taxes under Chapter 42 of the Code. However, if you are involved in an excess
benefit transaction, that transaction might be subject to the excise taxes of
section 4958. Additionally, you are not automatically exempt from other
federal excise taxes. If you have any questions about excise, employment, or
other federal taxes, please contact your key district office.
Grantors and contributors may rely on this determination unless the
Internal Revenue Service publishes notice to the contrary. However, if you
lose your section 509(a) (1) status, a grantor or contributor may not rely
on this determination if he or she was in part responsible for, or was aware
of, the act or failure to act, or the substantial or material change on the
Letter 947 (DO/CG)
-2-
METRO MINISTRIES OF FORT WORTH INC
part of the organization that resulted in your loss of such status, or if he or
she acquired knowledge that the Internal Revenue Service had given notice that
you would no longer be classified as a section 509 (a) (1) organization.
Donors may deduct contributions to you as provided in section 170 of the
Code. Bequests, legacies, devises, transfers, or gifts to you or for your use
are deductible for federal estate and gift tax purposes if they meet the
applicable provisions of Code sections 2055, 2106, and 2522 .
Contribution deductions are allowable to donors only to the extent that
their contributions are gifts, with no consideration received. Ticket pur-
chases and similar payments in conjunction with fundraising events may not
necessarily qualify as deductible contributions, depending on the circum-
stances. See Revenue Ruling 67-246, published in Cumulative Bulletin 1967-2,
on page 104, which sets forth guidelines regarding the deductibility, as chari-
table contributions, of payments made by taxpayers for admission to or other
participation in fundraising activities for charity.
In the heading of this letter we have indicated whether you must file Form
990, Return of Organization Exempt From Income Tax. If Yes is indicated, you
are required to file Form 990 only if your gross receipts each year are
normally more than $25,000. However, if you receive a Form 990 package in the
mail, please file the return even if you do not exceed the gross receipts test.
If you are not required to file, simply attach the label provided, check the
box in the heading to indicate that your annual gross receipts are normally
$25,000 or less, and sign the return.
If a return is required, it must be filed by the 15th day of the fifth
month after the end of your annual accounting period. A penalty of $20 a day
is charged when a return is filed late, unless there is reasonable cause for
the delay. However, the maximum penalty charged cannot exceed $10,000 or
5 percent of your gross receipts for the year, whichever is less. For
organizations with gross receipts exceeding $1, 000,000 in any year, the penalty
is $100 per day per return, unless there is reasonable cause for the delay.
The maximum penalty for an organization with gross receipts exceeding
$1, 000, 000 shall not exceed $50,000. This penalty may also be charged if a
return is not complete, so be sure your return is complete before you file it.
You are required to make your annual information return, Form 990 or
Form 990-EZ, available for public inspection for three years after the later
of the due date of the return or the date the return is filed. You are also
required to make available for public inspection your exemption application,
any supporting documents, and your exemption letter. Copies of these
documents are also required to be provided to any individual upon written or in
person request without charge other than reasonable fees for copying and
postage. You may fulfill this requirement by placing these documents on the
Internet. Penalties may be imposed for failure to comply with these
requirements. Additional information is available in Publication 557,
Tax-Exempt Status for Your Organization, or you may call our toll free
number 'shown above.
Letter 947 (DO/CG)
-3-
METRO MINISTRIES OF FORT WORTH INC
You are not required to file federal income tax returns unless you are
subject to the tax on unrelated business income under section 511 of the Code.
If you are subject to this tax, you must file an income tax return on Form
990-T, Exempt Organization Business Income Tax Return. In this letter we are
not determining whether any of your present or proposed activities are unre-
lated trade or business as defined in section 513 of the Code.
You need an employer identification number even if you have no employees.
If an employer identification number was not entered on your application, a
number will be assigned to you and you will be advised of it. Please use that
number on all returns you file and in all correspondence with the Internal
Revenue Service.
This determination is based on evidence that your funds are dedicated
to the purposes listed in section 501 (c) (3) of the Code. To assure your
continued exemption, you should keep records to show that funds are expended
only for those purposes. If you distribute funds to other organizations, your
records should show whether they are exempt under section 501(c) (3) . In cases
where the recipient organization is not exempt under section 501(c) (3) , there
should be evidence that the funds will, remain dedicated to the required
purposes and that they will be used for those purposes by the recipient.
If distributions are made to individuals, case histories regarding the
recipients should be kept showing names, addresses, purposes of awards, manner
of selection, relationship (if any) to members, officers, trustees or donors of
funds to you, so that any and all distributions made to individuals can be
substantiated upon request by the Internal Revenue Service. (Revenue Ruling
56-304, C.B. 1956-2, page 306.)
If we have indicated in the heading of this letter that an addendum
applies, the enclosed addendum is an integral part of this letter.
Because this letter could help resolve any questions about your exempt
status and foundation status, you should keep it in your permanent records.
If you have any questions, please contact the person whose name and
telephone number are shown in the heading of this letter.
Si.neerely yours,
• Q7al
�sr++d�dri�al��
Lois G. Lerner
Director, Exempt Organizations
Rulings and Agreements
Letter 947 (DO/CG)
Exhibit B
Metro Ministries of Fort Worth
Budget Detail Worksheet
Position Description %on Project Total
Program Director $10.25/hr. x 25 hrs./wk $13,325.00
Sub-Total $13,325.00
'Mg �;�
Position Description Total
Sub-Total $0.00
,:i
3�'
Purpose of Travel Location Item Computation Cost
Sub-Total $0.00
Unit Price/
Item Description Number Total
Sound&Technical Equipment Headset microphones, graphic equalizer, $8,045.00
speakers, audio cables, amplifier, etc.
Sub-Total $8,045.00
< ':;s. Uix � g.:.` `..x -, �,. "' tkt2r."3'r'' gt�txx�:•wsc;'�,`�.y« Cd�r,ta'n, � ,¢^t ^-:
Unit Price/
Item Description Number Total
Sub-Total $0.00
; isuad `` 4d;Gobtrclo�r<
Unit Price/
Item Description Number Total
Sub-Total $0.00
l7r Dhel' C'� t Y ya -k
a.e. afi x.p.
_..
Unit Price/
Item Description Number Total
Office Facility Lease $27,000.00
Utilities for building $8,400.00
Sub-Total $35,400.00
1 of 2
�S'-�'�k��VMt
lF V_.Al - 4u %, •,5. t ai9#7 L #" t y l
Budget Category Amount
A. Personnel $13,325.00
B. Fringe $0.00
C. Travel $0.00
D. Equipment $8,045.00
E. Supplies $0.00
F. Consultants and Contractor Services $0.00
G. Other Costs $35,400.00
TOTAL PROJECT COSTS $56,770.00
2 of 2
Exhibit C
Monthly Request for Reimbursement (RFR)
FY 2010 Community-Based Programs
Program Period 10/1/09 to 08/31/10
Submit to: Fort Worth Police Department Submitting Agency: Metro Ministries of Fort Worth
Sasha Kane Agency Contact Name: Rev.Buddy Calzada
350 West Belknap Street Phone Number: 817-228-7320
2nd Floor Email:
Fort Worth,TX 76102 Invoice Number:
Period covered by this request: to
mm/dd/yy mm/dd/yy
A B C D E
Total of Previous (B+C) (A-D)
Reimbursements This Total Balance
Budget Category Budget Amount Requested Request Requested Available
1 Personnel $ *:: 1$r$ 5(JQ: $ - $
2 Fringe , r'� A $ - $
3 Travel $;� � .. s s $ - $
4 Equipment $ - $
5 Supplies $_., $ - $
6 Construction $.� a� . , $ - $ - WWI, $
7 Consultants/Contracts $ ',' $ - $
8 Other-Direct Cost QOR, $ - $
9 Indirect Costs $` � , $ - $ - `a
Total Programmatic Costs '$" `.56 77 00 $ - $ 664N0:
Please Attach:
1. Attach copies of invoices and the receipts on all expenditures
2• For Personnel Cost, include copies of signed times sheets
3. Attach a copy of Monthly Performance Report
Summary:
Total Budget: $ 56,770.00
Previous Requests: $ -
I have reviewed this request and certify that the listed This Request: $
expenses are accurate and are chargeable to the Total Spent: $ -
CCPD Community Based Program approved budget. Balance left in grant: $ 56,770.00
H Fund," ` Account 7' i `Cenfery C ;
Grantee Authorized Official Date
Title
Exhibit D
FY 2010 Community-Based Programs
Performance Narrative
Program Period 10/01/09 to 08/31/10
Submit to: Fort Worth Police Department Submitting Agency: Metro Ministries of Fort Worth
5asha Kane Agency Contact Name: Rev. Buddy Calzada
350 West Belknap Street email:
2nd Floor Phone Number: 817-228-7320
Fort Worth,TX 76102
Performance Measures
Period covered: to
Estimated number of students attending C.P.P. on a weekly basis
Estimated number of parents attending C.P.P. on a weekly basis
Average number of students attending H.A.N.G. Time on a weekly basis
Number of students attending summer camp
Number of active students who have been arrested
Number of active students who have been in trouble at school
Please include a narrative of events and accomplishment that occurred during the reporting month.
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/20/2009
DATE: Tuesday, October 20,2009 REFERENCE NO.: **C-23859
LOG NAME: 35FYIOMETRO
SUBJECT:
Authorize a Contract with the M.E.T.R.O. Ministries of Fort Worth for the Fiscal Year 2010
Community—Based Funding from the Crime Control and Prevention District Fund in the Amount of
$56,770.00 to Operate a Youth Focused Outreach Program
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a contract with the
M.E.T.R.O.Ministries of Fort Worth for the Fiscal Year 2010 community—based funding from the Crime
Control and Prevention District Fund in the amount of$56,770.00 to operate a youth focused outreach
program. M.E.T.R.O.Ministries of Fort Worth, a community—based organization, will conduct programs in
support of the Crime Control and Prevention District goals.
DISCUSSION:
The Crime Control and Prevention District(CCPD)Board included funds totaling$200,000.00 in its Fiscal
Year 2010 budget for community—based crime prevention programs. Funding requests for community
programs were solicited through a Request for Proposal(RFP) issued in March 2009. Twenty—two requests
for funding were received totaling more than $1,100,000.00.
A panel made up of CCPD Board Members,City staff and community representatives was assembled to
review the proposals to ensure that minimum qualifications were met and that the proposed projects met one
or more of the goals of the CCPD.The CCPD Board reviewed the panel's recommendations at its August 13,
2009,meeting. The CCPD Board subsequently endorsed the recommendation to fund six of the crime
prevention programs, including M.E.T.R.O.Ministries of Fort Worth. The term of the contract is October 1,
2009, through September 30, 2010.
M.E.T.R.O. Ministries of Fort Worth (Mobile Effort To Restore Our City) is committed to serving the
children and families of Fort Worth.Their mission is to reach youth in the City and equip them to bring
positive change in their community.They do this through a variety of programs that are designed to give
participants a safe place to go where they are surrounded by positive role models who not only see their
potential and believe in them,but help them to believe in themselves. The program supports crime prevention
by encouraging young men and women to make positive choices daily through training that teaches them to
live productive lives instead of following a life of crime.
FISCAL INFORMATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated,of the Crime Control and Prevention District Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
GR79 539120 0359504 $56,770.00
CERTIFICATIONS:
Submitted for City Manager's Office by; Tom Higgins (6192)
Originating Department Head: Jeffrey W. Halstead (4231)
Additional Information Contact: Sasha Kane (4243)
ATTACHMENTS
1. RE GR79.msg