HomeMy WebLinkAboutContract 39392 AGREEMENT FOR COMMUNITY BASED PROGRAM
In consideration of the mutual covenants, promises and agreements contained
herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY
OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City")
acting by and through T.M. Higgins, its duly authorized First Assistant City Manager,
and SAFEHAVEN OF TARRANT COUNTY, a Texas non-profit corporation
("Contractor") acting by and through Mary Lee Hafley, Executive Director, its duly
authorized representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary
to support crime prevention in City during FY 2010 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are (1) to increase citizen
participation in the CODE BLUE program; (2) to support the adoption of a prevention
focus by the police department and the community and (3) to provide a secure
environment in which children can receive an education; and
WHEREAS, Contractor has agreed to operate a Community Based Program
called "SafeCommunities" which will support the adoption of a prevention focus by the
police department and the community; and
WHEREAS, City desires to contract with Contractor to operate the
SafeCommunities. Program; and
WHEREAS, City, as consideration for the performance of Contractor, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of
$22,228.00 ("Program Funds") to provide to the Contractor for the operation of the
SafeCommunities Program;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with
good faith and due diligence, all work and services described in Exhibit "A" — Program
Proposal, attached, and incorporated herein for all purposes incident to this Agreement.
Contractor shall be responsible for day-to-day administration of the SafeCommunities.
Program. Contractor agrees to expend the Program Funds in accordance with its
SafeCommunities. Program budget, described in Exhibit 'B", attached.
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2. Program Funds
2.1 In no event shall the total distribution of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $22,228.00.
Contractor shall keep all Program Funds in a specific account designated only for the
Program Funds, and shall not commingle the Program Funds with any other monies. In
the event this Agreement is terminated, for any reason at any time, Contractor shall return
to City any unused portion of Program Funds distributed hereunder.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR) and copies of all receipts. Contractor shall deliver to City a
written detailed Program Narrative as described in Section 4.2 below with each RFR to
support expenditure of Program Funds. Such narrative shall be signed by the Contractor
or duly authorized officer of the Contractor. The RFR, as described in Exhibit "C",
attached, and monthly report shall be submitted to City no later than the 15"' day
following the end of the month. Submittal of a monthly RFR and Program Narrative is
required even if services are not provided. When services are not provided during a
month, a negative RFR and Program Narrative is required.
Submit monthly RFR with an original signature by an authorized representative to
Research and Planning Unit of the Fort Worth Police Department. ATTENTION:
SASHA KANE, 350 W. Belknap, Fort Worth, Texas, 76102. Reimbursements will not be
made until after receipt of an acceptable and approved RFR and a monthly programmatic
report from the Contractor. Reimbursements shall be made within 30 days receipt of said
documents.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, Contractor must
notify City in writing of any such adjustments. Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being
made. Any program income earned directly as a result of the SafeCommunities Program
must be reported monthly and may be expended on the SafeCommunities Program with
written permission from the Contract Administrator (see paragraph 13.3). Budget
adjustments shall be submitted to the Research and Planning Unit of the Fort Worth
Police Department,ATTENTION: SASHA KANE, 350 W. Belknap, Fort Worth, Texas,
76102.
3. Term
The term of this Agreement is for a period beginning on October 1, 2009, and
ending on September 30, 2010. All of Contractor's expenditures under this Agreement
must be completed prior to September 30, 2010.
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4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit "A".
4.2 Contractor agrees to provide a monthly Performance Narrative to document the
performance of the work described in Exhibit "D." The Performance Narrative shall
document the program activity names, numbers of participants attending, details of the
activities, and a description of the goals achieved in support of the CCPD goals.
Additionally, the Project Narrative must include any successes realized in descriptive
detail. The monthly Performance Narrative shall be submitted to City no later than the
15th day after the end of each month.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received, in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by Contractor under or in connection with
this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement to be effective on the later of(i)thirty(30)
days following delivery by City to Contractor of written notice of City's intention to
terminate or (ii) the last date for which funding has been appropriated by City Council for
the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor
default, inability to perform or to comply with the terms herein; or for other good cause.
5.4 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for
completion of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
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5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole
remedy shall be reinstatement of this Agreement. Contractor expressly waives any and
all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the
Contract Administrator (see paragraph 13.3). City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination
of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility
requirements of City. Contractor shall maintain all equipment used in the administration
and execution of the SafeCommunities Program. Contractor shall maintain, replace or
repair any item of equipment used in support of the SafeCommunities Program and/or for
use under the terms of this Agreement that no longer functions or is lost or stolen. The
cost for maintenance, replacement or repair of any equipment used in support of the
SafeCommunities. Program and/or for use under the terms of this Agreement is the sole
responsibility of Contractor. Contractor shall not use Program Funds or City funds to
repair or replace said equipment. Contractor shall use any and all equipment purchased
with Program Funds exclusively in support of the SafeCommunities Program. Within 10
days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds. The equipment inventory
shall include an itemized description of each piece of equipment, the date each piece of
equipment was purchased, the cost of purchase for each piece of equipment, and the
location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine and audit at anytime any and
all such records relating to operations of Contractor under this Agreement. Contractor, its
officers, members, agents, employees, and subcontractors, upon demand by City, shall
make such records readily available for investigation, examination, and audit. In the
event of such audit by City, a single audit of all Contractors' operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
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7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future contract(s)with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse
City the amount of such monies so misused, misapplied or misappropriated, plus the
amount of any sanction, penalty or other charge levied against City because of such
misuse, misapplication or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to;
providing final Performance Narrative, making final payments, disposing of
SafeCommunities. Program assets as appropriate and as directed by City's Contract
Administrator(see paragraph 13.3.).
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this
Agreement, and City shall have access at all reasonable hours to offices and records of
the Contractor, its officers, members, agents, employees, and subcontractors for the
purpose of such monitoring.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
program participants, licensees or invitees. The doctrine of respondeat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees,
subcontractors, program participants, licensees or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, member, agent, employee,
subcontractor, licensee or invitee of the Contractor, nor any program participant
hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors, program participants, licensees or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors,
program participants, licensees or invitees, which may be lost, stolen, destroyed or in any
way damaged.
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9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its
own expense, City and its officers, agents, servants and employees from and against
any and all claims or suits for property loss or damage and/or personal injury,
including death, to any and all persons, of whatsoever kind or character, whether real
or asserted, arising out of or in connection with the execution, performance, attempted
performance or nonperformance of this agreement and/or the operations, activities and
services of the program described herein, WHETHER OR NOT CAUSED, IN
WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS,
SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY,
and Contractor hereby assumes all liability and responsibility of City and its officers,
agents, servants, and employees for any and all claims or suits for property loss or
damage and/or personal injury, including death, to any and all persons, of whatsoever
kinds or character, whether real or asserted, arising out of or in connection with the
execution, performance, attempted performance or non-performance of this contract
and agreement and/or the operations, activities and services of the programs described
herein, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY. Contractor likewise
covenants and agrees to and does hereby indemnify and hold harmless City from and
against any and all injury, damage or destruction of property of City, arising out of or
in connection with all acts or omissions of Contractor, its officers, members, agents,
employees, subcontractors, invitees, licensees, or program participants, WHETHER
OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF
OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release City, its agents, employees, officers and
legal representatives from all liability for injury, death, damage or loss to persons or
property sustained in connection with or incidental to performance under this
agreement, even if the injury, death, damage or loss is caused by City's sole or
concurrent negligence.
9.3 Contractor shall require all of its subcontractors to include in their subcontracts
a release and indemnity in favor of City in substantially the same form as above.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
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11. Prohibition Against Interest
11.1 No member, officer or employee of City, or its designees or agents; no member of
the governing body of the locality in which the SafeCommunities Program is situated;
and no other public official of such locality or localities who exercises any functions or
responsibilities with respect to the SafeCommunities Program during his tenure or for one
year thereafter, shall have any interest, direct or indirect, in any contract or subcontract,
or the proceeds thereof, for work to be performed hereunder. Contractor shall
incorporate, or cause to be incorporated, like language prohibiting such interest, in all
contracts and subcontracts hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of
any land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of Contractor, as an officer, employee, member or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification,
retirement plan, statutory requirement, or statutory or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because
of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will
Contractor permit its officers, members, agents, employees, subcontractors or program
participants to engage in such discrimination.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including
all ordinances, rules and regulations of City. If City calls to the attention of Contractor
any such violation on the part of Contractor or any of its officers, members, agents,
employees, subcontractors or program participants, then Contractor shall immediately
desist from and correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention of
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Contractor to any such violations on the part of Contractor or any of its officers,
members, agents, employees, program participants or subcontractors, then Contractor
shall immediately desist from and correct such violation.
13.3 City designates Sasha Kane, Planner, 817-392-4243, to act as Contract
Administrator and delegates to this individual authority for Agreement administration,
compliance, and monitoring.
14. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability (CGL): $1,000,000 per occurrence,
with a$2,000,000.00 annual aggregate limit, in a form that is acceptable to
the City's Risk Manager.
b. Non-Profit Organization Liability or Directors & Officers Liability:
$1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a
form that is acceptable to the City's Risk Manager.
15.2 Contractor's insurer(s)must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list the
City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor
and City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
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16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non-performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be approved by each party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(i) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail, return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
1. CITY: Thomas Higgins,Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth,TX 76102
Copies To: Sasha Kane, Contract Administrator
Fort Worth Police Department
350 W. Belknap Street
Fort Worth,TX 76102
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Charlene Sanders,Assistant City Attorney
Law Department
1000 Throckmorton Street
Fort Worth, TX 76102
2. CONTRACTOR: Mary Lee Hafley, Executive Director
SafeHaven of Tarrant County
6815 Manhattan Blvd. Ste 105
Fort Worth, TX 76120
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c)�3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)
tax-exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.]
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IN WITNESS WHEREOF, the parties hereto have executed this agreement in
multiples in Fort Worth, Tarrant County, Texas, to be effective October 1, 2009.
CITY OF FORT WORTH SAFEHAVEN OF TARRANT
COUNTY, a Texas Non-Profit
Corporation
Date: w 27/Oq Xvl& Date:/o oj6lp
Thomas Hi gi s Mary L e Hafley
Assistant City Manager Director
ATTEST:
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APPROVED AS TO FORM AND
LEGALITY:
sistant City Attorney
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'GITV SECRETARY!
F T.WORTH,TX
Exhibit A
FY2010 CRIME CONTROL AND PREVENTION DISTRICT
PROPOSAL COVER SHEET
AGENCY: SafeHaven of Tarrant County
DIRECTOR: Mary Lee Hafley
PHONE NUMBER: 817-535-6462
ADDRESS: 6815 Manhattan Blvd., Ste. 105 Fort Worth, TX 76120
CONTACT : Mary Lee Hafley EMAIL ADDRESS: mlhafley@safehaventc.org
PHONE NUMBER: 817-535-6462 FAX NUMBER: 817-535-2215
PROGRAM TITLE: SafeCommunities
FUNDS REQUESTED: $ 23,272.73
AGENCY STATUS:
0 Private Nonprofit
i ❑ Public Nonprofit
Crime Control and Prevention District GOALS: Mark the one(s)that your project addresses.
❑ To increase citizen participation in the CODE BLUE program.
0 To support the adoption of a prevention focus by the police department and the community.
❑ To provide a secure environment in which children can receive an education.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above-named
agency's operating plans and budget for the proposed program. I acknowledge that I have read
and understand the requirements and provisions of the Request For Proposal and that the
above-named agency will comply with all applicable rules and regulations relating to the
procurement process. I certify that I am authorized to sign this proposal and to enter into and
execute a contract with the City of Fort Worth to provide the services authorized.
TYPED NAME: Mary Lee Hafley
TITLE: Chief Executive Officer
SIGNATURE: CSC- DATE: d
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SafeHaven of Tarrant County
SafeCommunities: A Primary Prevention Program
PROPOSAL NARRATIVE
Provide a 4-6 page description of your program. In this narrative, please address
the following questions:
1) Describe in detail the problem that your program addresses.
Domestic violence has a devastating effect on the community as one in three
women become victims at some point in their lives (Journal of American Medical
Association, 2001). It costs the nation from $5-10 billion annually in medical
expenses, police and court costs, shelters and foster care, sick leave, absenteeism
and non-productivity (Unicef, 2000). It is also the single largest cause of injury to
women between the ages of 15 and 44 in the United States, more than muggings,
car accidents and rapes combined. Each year, between 2 million and 4 million
women are battered and 2,000 of these battered women will die from their injuries
(Annals of Emergency Medicine, 2000). The City of Fort Worth is the sixth most
populated city in the Texas (U.S. Census Bureau, 2000). In 2007, Fort Worth
reported over 6,083 domestic violence cases, an 83% increase over those report in
2005. (Texas Department of Public Safety, Uniform Crime Report, 2007).
2) Describe what your program does to 1) support crime prevention, 2) increase citizen
participation in CODE BLUE or to 3) provide a secure environment in which children
can receive an education.
SafeCommunities supports crime prevention using a holistic approach to primary
prevention by challenging and changing social norms and behaviors around domestic
violence. Adapted from proven primary prevention programs such as the Texas
Association Against Sexual Assault model, this project is 1) strategic, 2) population-
based, 3) comprehensive and long-term, 4) focused on root causes and contributing
factors of violence; and, 5) based on community mobilization.
3) Does your program address the CCPD priority/special emphasis of the prevention or
intervention of youth violence and/or family violence? Describe how your program
addresses this priority?
SafeCommunities directly addresses prevention of family violence which includes
youth violence. The program is unique in its approach in that it educates communities
on family violence, but obtains community input and leadership on how to end family
violence within a particular community. Operating in Haltom City and White
Settlement since September 2007, SafeCommunities has a demonstrated track
record of success. In these communities, staff works individually and collectively with
schools, churchesffaith communities, city government, law enforcement, businesses
and civic organizations to create an individualized plan of response.
Initiating SafeCommunities project in the 76110 involves a variety of activities to
ensure broad community participation. To gather information and connect with the
community, SafeHaven staff will coordinate and facilitate an initial set of three
population-based meetings including: 1) Teachers, counselors, school administrators
(especially at Title 1 schools) and preschool teachers; 2) Child Protective Services,
law enforcement and court-appointed special advocates, 3) Faith-based community
member, 4) Social service agencies working with children and families, 5) Parents
and the general population; and 6) Medical professionals.
Interacting with such diverse community members will provide a wealth of information
from multiple perspectives and experiences. During these meetings, project staff will
identify existing community infrastructure, highlight gaps in services/resources and
understand community needs. As a result, we can guide the community in identifying
and potentially changing social norms and attitudes about domestic violence.
Project staff and community members will also engage in formalized community asset
mapping, a necessary process to identifying community resources, including human,
material, financial and institutional support for the primary prevention campaign.
Information gathered from meetings, asset mapping and other community interactions
will form the foundation for a community-driven, long-term prevention plan.
The success of SafeCommunities depends on full community buy-in. Project staff will
engage various community stakeholders by first drawing on existing partnerships and
collaborations within the geographically selected area, primarily schools, recreation
centers, after-school programs and law enforcement. Staff will then engage other
stakeholders using existing partnerships such as Tarrant Area Community of
Churches, United Way and the Fort Worth Chamber of Commerce.
4) How will you measure the effectiveness of the program? Please describe evaluation
tools and the method of data collection that you will use. You must include specific
performance measures on the Activities and Outcomes Summary.
Effectiveness is measured by the number of sites and individuals involved, number of
presentations, and progress that tracks well with projected activities. We use pre and
post-tests and community surveys as evaluation tools. Data is collected by staff and
processed through our data collection system.
5) Who will the program benefit? How many people? What age group? What
geographic area will it serve?
SafeCommunities will target individuals in the 76110 zip code and benefit all age
groups. Our goal is to educate minimum of 1000 youth and adults through schools,
churches/faith communities, city government, law enforcement, businesses and civic
organizations.
6) What makes this program unique from any other crime prevention program in Fort
Worth?
SafeHaven's community-based prevention programs typically center on educating
individuals through presentations. However, SafeCommunites doesn't just educate
individuals, instead, it strengthens the entire community. This systematic shift
moves SafeHaven beyond simply spreading family violence awareness to creating
opportunities, establishing networks and leading efforts to engage community
members in ending family violence and preventing its inception. With the right
energy, resources and support, community stakeholders inform, implement, evaluate
and sustain the anti-violence campaign in their own neighborhoods. This effort
results in long-term, sustained community change, e.g., primary prevention.
7) Is the program already in operation? If so, how long have you operated the
program? What resources are currently used to operate the program? Why are
CCPD funds necessary at this time?
With a two year grant from the Texas Health and Human Services Commission,
SafeHaven launched SafeCommunities as a pilot project in the cities of White
Settlement and Haltom City in September 2007. Both geographical locations have
racially, ethnically and socio-economically diverse populations. Project successes
include: 1) Educating all staff in the White Settlement Independent School(WSISD)
on peer abuse and teen dating violence prevention; 2) Facilitating parent education
workshops at the Family Support Center in WSI SD; 3) Partnering with Haltom City
recreation center and fire department in the First Annual Quad-Cities Public Safety
Day; 4) Partnering with local businesses in Haltom City to disseminate SafeHaven
brochures and emergency cards to their customers; 5) Forming active, participatory
Advisory Committees in each city, 6) educating hundreds of students in WSISD and
Birdville ISD. These communities are now ready to sustain the project and move
forward with SafeHaven's consultation rather than daily involvement. Using this
successful model, SafeHaven proposes using CCPD funds to replicate it in Fort
Worth's 76110 zip code. This area was selected based on the racially, ethnically,
socio-economically diverse population along with the crime rate in this portion of Fort
Worth. Sperling's Best Places ranks violent crime in the 76110 zip code as a 6 on
scale of 1 (low crime) to 10. The national is average 3.
8) Is this a new program? If so, what other funds have you applied for? Also, please
describe the sequence of steps needed to implement your project and the timeframe
in which this will occur.
This is replication of a successful primary prevention model. No other funds have
been applied for at this time. The sequencing will follow the White Settlement and
Haltom City models progressing logically. Those models are available for review
upon request.
9) Briefly describe the specific expenditures planned for CCPD funding. You MUST fully
complete attached budget forms.
The expenditures for the planned CCPD funding include .5 FTE (including fringe
benefits), local travel, a laptop computer for program staff, and program curriculum.
10) If funds are awarded, will this program continue beyond the CCPD funding period?
Please explain your plan to sustain this program.
It is the policy and practice of SafeHaven to establish programs that accomplish the
agency's mission. This project specifically addresses two components of that
mission. SafeCommunities intends to initiate community efforts that become self-
sustaining within that particular community. Past experience indicates that two
years is an optimal time to achieve this goal. SafeHaven is committed to sustaining
this project for two years. Through many years of conservative and exacting
methods, SafeHaven has appropriate cash reserves and tight fiscal controls.
i
PROGRAM ACTIVITIES & SCHEDULE
Organization: SafeHaven of Tarrant County Program Name:
Please indicate month(s) when each program activity will occur with an "X"
ACTIVITY OCT NOV DEC JAN FEB MAR APR MAY JUN JULY AUG SEPT
A Population Based Meetings
X X X X
B Educational Presentations
X X X X X X X X X X X
C Teacher Training
X X X X
D Faith-Based Training X X X
E Parent Training
X X
F Other Training
X X X X X X X X X X X
G Marketing Efforts
X X X X X X X X X X X X
6
ACTIVITIES AND OUTCOMES SUMMARY
Organization: SafeHaven of Tarrant County Program Name:
Number of How will you measure
List Specific Participants Duration: How does this activity whether this activity was
Project Activities Served by this Hours/Days/Weeks relate to one of the three successful in meeting one
Activity CCPD goals? of the three CCPD goals?
To support the adoption of
Community members and partners 60 community a prevention focus by the
members and police department and the Attendance and Community
A. involved in the planning phase for Variable
the 76110 community partners community. Survey
To support the adoption of
7 parties will a prevention focus by the
B. Participation in an Advisory Council Participate in an Variable police department and the Attendance
Advisory Council community.
To support the adoption of
15 volunteers will be a prevention focus by the
C. Volunteer recruitment recruited Variable police department and the Number Recruited
community.
To support the adoption of
a prevention focus by the
D. Focus groups facilitated 100 Variable police department and the Survey
community.
To support the adoption of
a prevention focus by the
E. Educate the community 1000 people Variable police department and the pre-test/Post-test
educated community.
* The CCPD Board and/or scoring committee may request modifications or additions to the outcome measures as a condition of award.
7
SAFENAVEN OF TARRANT COUNTY
INSURANCE REQUIREMENTS
Safeliaven of Tarrant County holds commercial liability insurance and agrees to comply
with all guidelines as required by the City of Fort Worth.
i
BOARD INFORMATION
1. Is your organization registered as a non-profit? If yes, please attach documentation of
non-profit status.
Yes.
2. How many board members does your organization have?
There are 22 Board members.
3. How often does your board meet?
The Board of Directors meets once a month.
4. Who recruits board members?
Board members are recruited by community leaders and current board members.
5. What portion of the board is elected annually?
6. How long is a board term? How many consecutive terms may be served?
A board terms is 3 years. Two consecutive terms may be served.
7. Please list the names and occupations of your board officers.
See Attachment A for Board of Directors list with names and occupations.
8. Please attach a copy of your board by-laws.
See Attachment B for the by-laws.
9. If any member of the board is related to another board member or an employee of the
non-profit corporation, please explain the relationship.
Not applicable
15
Mk ch m e o+ A
SafeHaven Board Members Page 1
SafeHaven of Tarrant County
January 1, 2009
* Preferred mailing address is bolded.
Title Name Occupation Employer
Chair Scott Turnage Co-Owner Uretek ICR
6213 Skylark Circle 2411 Thomas Rd.
NRH, TX 76180 Ft. Worth,TX 76117-4741
817.498.4341 817.222.2200
Cell: 817.992.6899 Fax: 817.222.2224
bankscott anaoL com
Vice Chair- Ginny Tigue Co-owner Tigue Property Co., Ltd.
Fund Development 4415 Meandering Way 4415 Meandering Way
Colleyville, TX 76034 Colleyville, TX 76034
817.267.5527 Fax: 817.540.1466
Cell: 817.233.1697 cgti_gue(ZDhotmail.com
Vice President, Tax &
Vice Chair- John Mitchell Compensation Texas Health Resources
Board Development 4625 Briarhaven Rd. 611 Ryan Plaza Dr., Ste. 1400
Ft.Worth, TX 76109 Arlington, TX 76011
817.926.0385 817.462.6864
Cell: 817.296.3510 Fax: 817.462.7055
Johnmitch ellAtexashealth.orq
Secretary Lisa Jamieson Attorney ShannonGracey
6301 Millwood Ct. 777 Main Street, Ste.3800
Arlington, TX 76016 Ft. Worth, TX 76102
817.457.9619 817.877.8162
Cell: 817.994.2780 Fax: 817.336.3735
liamieson(a)shannongra cey.com
Treasurer Toni Mayfield Tax Manager Whitley Penn LLP
713 Aberdeen Way 5420 LBJ Fwy, Suite 1440
Southlake,TX 76092 Dallas, TX 75240
817.424.1777 214.393.9570
Cell: 817.739.1256 Fax: 214.393.9571
tonimOwocpa.com
Treasurer-Elect Ruben Anguiano Vice President OmniAmerican Bank
6817 Hardisty 1000 Pennsylvania Ave.
Richland Hills, TX 76118 Ft. Worth, TX 76104
817.595.2385 817.420.8022
Cell: 817.235.2944 Fax: 817.367.5278
ruben.an-guiano(apomniamerican.com
SafeHaven Board Members Page 2
Senior Vice
President/Chief
Terry Akin Operating Officer Harris Methodist FW Hosptial
3813 Glenwood Dr. 1301 Pennsylvania Ave.
Ft. Worth, TX 76109 Ft.Worth,TX 76104
817.924.5350 817.250.3478
Cell: 817.564.1905 Fax: 817.250.2149
terrenceakin(a)texashealth.org
Julie Bergkamp Attorney Cantey Hanger LLP
6833 Kirk Dr. 600 W.6th St.
Ft. Worth, TX 76116 Ft.Worth,TX 76102
817.731.3071 817.877.2812
Cell: 817.896.7160 Fax: 817.877.2807
ibergkamp(a)cante yhangen com.
Owner/Chief
Bill Bowie Operating Officer Resin Technology, Inc.
3622 Lake Powell Dr. 6618 Bryant Irvin Rd.
Arlington, TX 76016 Ft. Worth, TX 76132
817.561.1808 817.569.0252
Cell: 817.723.2785 Fax: 817.569.0299
bbowie resinpros.com
Ana Nereida Cruz File Clerk/Assistant Community Hospice of Texas
PO Box 123392 6100 Western Place, Suite 500
Ft.Worth, TX 76121 Ft. Worth, TX 76107
Cell: 817.879.3948 817.870.2795
1sa9500(@yahoo.com
John Fletcher Owner Fletcher Communications
1243 Cedarland Plaza 500 Grapevine Hwy.#405
Arlington, TX 76011 Hurst,TX 76054
Cell: 817.205.2334 817.788.2334
Fax: 817.788.2330
iohn(aafletchercommunica tions.com
Pilar Geist Sr. IT Manager American Airlines
2405 Hillside Ct. 4333 Amon Carter Blvd. HD5358
Southlake,TX 76092 Ft. Worth, TX 76155
Cell: 817.703.4446 817.963.5414
Fax: 817.931,9270
pilangefst0aa.com
Bob Ginsburg Attorney McDonald Sanders, P.C.
401 Crestwood Dr. 777 Main St., Suite 1300
Ft. Worth, TX 76107 Ft.Worth,TX 76102
i 817.735.1338 817.347.3644
Cell:817.296.3644 Fax: 817.347.3645
rq1nsburq(@mcdona1d1aw.com
Judie Greenman Consultant Training Unlimited
6459 Floyd Dr. 6459 Floyd Dr.
SafeHaven Board Members Page 3
} Ft.Worth,TX 76116 Ft. Worth, TX 76116
817.732.3030 817.732.3030
Cell: 817.366.1130 Fax: 817.732.5624
ib_greenmanC&-sbcglobaL net
Santos Hernandez Dean/Professor UTA School of Social Work
4000 Sullivan Ct. Box 19129
Arlington, TX 76016 Arlington,TX 76019
817.561.6216 817.272.2170
Cell: 817.944.1241 Fax;817.272.5229
herns(a)-uta.edu
Ed McNack Marketing Director BNSF
603 Hays Dr. 2650 Lou Menk Dr.
Keller,TX 76248 Ft. Worth, TX 76131
817.281.9697 817.867.6365
Cell: 214.392.6724 Fax: 817.352.7151
ed ward.m cn a ck(Nbnsf.com
Kevin Nelson Senior Vice President Carter& Burgess, Inc.
801 Potomac Place 777 Main St.
Southlake,TX 76092 Ft. Worth, TX 76102
817.488.9408 817.735.6151
Cell: 817.946.9457 Fax:817.735.6159
kevin.nelson ft-b.com
Curt Osiek Partner Rhodes Osiek& Co.LLP
2201 Cains Lane 2170 W. 1-20
Mansfield, TX 76063 Arlington, TX 76017
817.453.3437 817.274.1700
Cell: 817.229.6490 Fax: 817.261.0119
curtOlroco-cpa.com
Elizabeth Ray Community Volunteer
5914 El Campo
Ft.Worth, TX 76107
817.737.7006
Cell: 817.296.2916 elrray0aol.com
Carrie Tunson Vice President Tarrant County College-SE
1633 Morrison Dr. 2100 Southeast Pky.
Ft.Worth,TX 76112 Arlington, TX 76018
817.654.3856 817,515.3020
Fax: 817.515.3188
carrie.tunsonotccd.edu
General Manager,
Manufacturing
John Via III Operations Alcon Mfg., Ltd.
6804 Glen Meadow Dr. 6201 South Fwy, M-111
Ft.Worth,TX 76132 Ft. Worth, TX 76132
817.370.8272 817,551.6926
Cell: 817.690.8300 Fax: 817.568.7383
iohn.via(a)alconlabs.com
SafeHaven Board Members Page 4
Community Relations
Lacy Walker Manager TXU Energy
929 Anna Cade Rd. 6555 Sierra Dr., Suite 25-04E
Rockwall, TX 75087 Irving,TX 75039
Cell: 214.437.7257 972.868.8335
lacy.walker&txu.com
J
LEVERAGE OF FUNDS
)lease identify other sources of funding that have been secured for the proposed project. Please indicate
the source of funding, dollar amount of each source, and describe in detail how these funds support the
project.
Source 1: Legacy of Women Special Event
$10,000 from this source
$10,000 will pay for part of the 50% of the salary of the Education Outreach Specialist not
covered by the Grant.
Source 2: Berry Good Buys Resale Store
$8,212.73 from this source
$4,040 will pay for the remaining balance of the 50%of the salary of the Education Outreach
Specialist not covered by the Grant.
$4,172.73 will pay for the 50% fringe benefits not covered by the grant
Source 3: Public Donations
$8,200.00 from this source
This $8,200.00 will cover all related expenses including direct supervision,share of rent and
utilities, and other administrative costs.
)ource 4:
Source 5:
8
BUDGET SUMMARY
Amount
Requested
A. Personnel 14,050.00 )4 O U O
B. Fringe Benefits 4,172.73 L4 11 3
C. Travel 3,300.00 3 3 o o
D. Equipment 1,500.00 a`S
E. Supplies 250.00
F. Contracts/Consultants
G. Other )l
TOTAL $23,272.73 tt0
BUDGET DETAIL
A. Personnel
Name Position Rate of Pay x # of Hours Cost
D. Latta Education Outreach 13.50 x 2080 Hours x 50% s+*,!" e
Specialist
v
TOTAL Personnel $28,080.00
B. Fringe Benefits
Name Position Description of Benefits Cost
D. Latta Education Outreach
Specialist FICA 28,080 x .0765 2,148.12
SUI 9,000 x .02376 213.84
W. Comp 28,080 x .0136 381.89
Health 420/mo x 12 5,040.00
Retirement 28,080 x .02 561.60
8,345.45
X 50%
TOTAL Fringe Benefits $ 4,172.73
C.Travel
Purpose of Travel Location Item Cost
9
Local travel Local Mileage
6,000 miles @.55/mile $3,300.00
1
TOTAL Travel $3,300.00
D. Equipment
Item Cost per Item Quantity Cost
Dell Inspiron
Laptop Computer $1,500.00 1 $1,500.00
1.5-GHz, 512MB DDR SDRAM 40GB hard drive
Windows XP
TOTAL Equipment $1,500.00
E. Supplies
Item Cost per Item Quantity Cost
Copies .10 2,500 250.00
TOTAL Supplies $250.00
F. Contracts/Consultants
Description of the Service Cost
TOTAL Contracts/Consultants $ - 0 -
G.Other Costs
Item Cost per Item Quantity Cost
TOTAL Other Costs $ - 0 -
10
BUDGET NARRATIVE
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual item.
The budget narrative should clearly explain how funds will be used and why expenditures are necessary for
successful implementation of your program. Please explain how costs are calculated.
A. Personnel
Personnel costs are for the education outreach specialist. This is the key, direct staff
involved in the program. This person will directly interact and engage various
community stakeholders in the community and the output of this work will be the
foundation of a long-term plan for the prevention of family violence . Calculation of this
cost is 52 weeks x 40 hrs per week x 13.50/hr x 50% equals $14,040.00.
B. Fringe
Fringe benefits cost on this position are calculated as follows: FICA is 7.65%of salary;
SUI is 2.376% of the first 9,000 of salary; Workers Comp is 1.36% of salary; Health
Insurance is the employer share of 90% of the monthly premium, $420.00, multiplied by
12 months; and Retirement cost is the 2% of salary contributed by the employer to the
employee's 403b account.
Cost
FICA $ 28,080 x 7.65% $ 2,148.12
SUI $ 9,000 x .02376 $ 213.84
W. Comp $ 28,080 x .0136 $ 381.89
Health $ 420/mo x 12mo $ 5,040.00
Retirement $ 28,080 x 2% $ 561.60
1 $ 8,345.45
X 50%
Total $ 4,172.73
C.Travel
Mileage expense according to the employer policy is 55 cents/per mile. Mileage is logged in
a written record and signed approval by the employee and the employee's supervisor is
required for reimbursement. Mileage is an estimate based on our experience in similar
efforts. Average mileage per week for trips to and from sites and meeting is estimated to be
125 miles or 25 miles per day. Because of paid time off and holidays, 48 weeks is used in
the estimate. 48 x 125 equals 6,000 miles. 6,000 miles x .55/mile equals $3,300 mileage cost.
D. Equipment
Because the great majority of work is in the field, a laptop computer is an outstanding tool
for communications, data collection, presentations, reporting, and other necessary tasks.
Costs for the laptop are based on the following specifications:
Model Dell Inspiron
Price:
$1,500
Spec data:
1.5-GHz , 512MB DDR SDRAM 40GB (5,400-rpm) hard drive, 14.1-inch (1,024 x 768) display, 802.11g
11
SafeHaven of Tarrant County
Job Description
Job Title: Education Outreach Specialist
Department: Community Services
Reports To: Education Services Supervisor
FLSA Status: Exempt
Approved By: Vice President of Community Services
Prepared By: Human Resources
Approved Date: 11/20/2007
SUMMARY:
Provides community development leadership for primary prevention of family violence.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Provides community development leadership for primary prevention of family violence.
Interacts with diverse groups including civic and social clubs, neighborhood associations, community
organizations, churches, law enforcement, social service agencies, medical personnel,the private sector,the
general population and ad hoc committees established for the sole purpose of preventing family violence
Facilitates educational programming to promote awareness of family violence.
Prepares and presents programs within the community targeting audiences from childhood to adulthood,
overing a host of topics including but not limited to peer abuse,teen dating violence and family violence.
Demonstrates skills in developing, implementing and evaluating program initiatives.
Engages the community by marketing programs and initiatives of the Community Services Department while
supporting other educational initiatives
Seeks to build connections with other community members to promote family violence awareness by building
consensus and networking.
Maintain accurate reports of daily activities and complete said reports required by the agency and funding
partners.
Assists in developing special events designed to increase outreach and education in specified areas of the
community such as marches, banquets and award recognitions.
Trains agency and community volunteers on public speaking and promoting family violence awareness.
OTHER DUTIES:
Attends community meetings as requested; represents the agency and its mission.
Pursues tasks as assigned with creativity, passion and cultural sensitivity.
'demonstrates willingness to work independently and potentially with limited supervision.
`$Carries out or assists with other tasks in addition to the duties listed above, in accordance with the philosophy
of the agency.
Acts in accordance with the agency's mission statement and goals.
SUPERVISORY RESPONSIBILITIES:
Supervises interns and/or volunteers that are assigned to the program as required by supervisor.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The
requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
Bachelor's degree in Social Work or closely related field. Experience in education or community outreach
preferred. Experience in education or community outreach preferred. Experience in and knowledge of family
violence theory preferred.
LANGUAGE SKILLS:
Must have excellent written and oral skills. Public speaking experience required. Ability to read and interpret
documents such as assessments and professional journals. Ability to write reports, correspondence and
appropriate case notes. English/Spanish speaking highly preferred.
REASONING ABILITY:
�bility to apply concepts such as fractions, percentages ratios and proportions to practical situations. Ability
to understand and analyze statistical data.
CERTIFICATES,LICENSES,REGISTRATIONS:
Current Texas Driver's License required. Must provide proof of auto liability insurance.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met
by an employee to successfully perform the essential functions of this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions. Position requires frequent
travel locally by personal automobile. Frequent walking, standing, sitting, stooping and stair climbing.
Occasional lifting up to 25 pounds.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those
an employee encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions. Frequent exposure to
communicable diseases. Occasional exposure to clients with addiction problems, medical injuries or
psychiatric disorders. Occasional exposure to angry or hostile clients.
Must have reliable transportation and a willingness and ability to travel day, evening and weekends.
Must have the flexibility to work evenings and weekends as assigned.
This job description is not intended to be all inclusive. SafeHaven reserves the right to revise or change job
s duties as the need arises. This job description does not constitute a written or implied contract of
employment.
C)have read and understand all three pages of this job description.
Signature
Date
i.
140 West Stagecoach Trail
( Willow Park,TX 76087
817-994-2279
donna.latta@-gmaii.com
Strategy Coordinator/Church planter 1995— present
International Mission Board,Southern Baptist
Event Manager -Envisioned and planned urban outreach events
at community centers,parks and pedestrian malls
- Researched current demographic and cultural data as a basis for events
-Initiated partnership with city and social service officials and churches
Mentor and -Mentored college aged teaching assistants
Team Builder -Handled schedules and logistics for volunteer teams
Created tools for increased team effectiveness
Instructor -Designed presentations,learning activities and Q&A as a
beginning English teacher (Elementary)
-Utilized interactive games and activities as a Cultural Exchange
team teacher(Middle school)
-Stimulated peer to peer discussions about values through adapting an
interactive video series (High school)
' ditionat
_ 2ofessional Graphic Design,6%years
Experience Radio Shack National Advertising,Global Group, Inc.,
Oklahoma Baptist University, PR dept_, Brad Price Design Studio
Teaching,8 years
Private instructor K-e grade, Preschool Teacher, Birchman Daycare
Archive and library experience,) year
Catalog Assistant at Oklahoma Baptist University library,
Archives Aid,Federal Records and Archives Center
Guest Relations,i %years
Reception staff at the Navigator's conference center, Secretary/receptionist
Birchrnan Baptist Church,Asst. Foreman, Rides,Six Flags Over Texas
Specialized Training Mandarin Chinese, Intermediate level
Strategy Coordinator Training,International Mission Board
Situational Leadership,Ken Blanchard
Experience in cross-cultural living, 12 years
Volunteer Work Boarding Advisory Committee, Morrison Christian Academy'07
Parent Hall Patrol, Wedgwood Middle Schooi'06
Achievements Designed and commissioned an art display for a national exhibit
in cooperation with Taipei City Hall,Lantern Festival,2003
Education SFA, Art,Oklahoma Baptist University, May 19B4.
Recent coursework: Business Computer Applications course,`06
H ve n
TARRANT COUNTY
SAFEIHAVEN OF TARRANT COUNTY
BYLAWS
SafeHaven of Warrant County
6815 Manhattan Blvd.
Fort Worth, Texas 76120
(817) 535-6462
Fax: (817) 535-2215
www.safehavente.or
Page -2-
TABLE OF CONTENTS
ArticleI: Name..................................................:......................................................................................3
ArticleII: Offices..................................... . ............................................................................................3
ArticleIII: Restrictions and Requirements...........................................................................................3
ArticleIV: Purposes and Powers; Members.........................................................................................4
ArticleV: Board of Directors .................................................................................................................5
ArticleVI: Officers..................................................................................................................................8
ArticleVII: Executive Committee........................................................................................................10
ArticleVIII: President/CEO.................................................................................................................10
ArticleIX: Committees.......................................................................................................................... 10
Article X: Standing Committees,Work Groups, Advisory Groups .................................................11
ArticleXI: Transactions of the Corporation.......................................................................................13
ArticleXII: Books and Records ........................................................................................................... 14
ArticleXIII: Fiscal Year.......................................................................................................................15
ArticleXIV: Indemnification................................................................................................................15
ArticleXV: Notices................................................................................................................................18
ArticleXVI: Special Procedures Concerning Meetings.....................................................................18
ArticleXVII: Parliamentary Authority...............................................................................................19
ArticleXVIII: Amendments to Bylaws................................................................................................19
ArticleXIX: Management of Corporate Funds.................................................................................. 19
ArticleXX: Miscellaneous Bylaw Provisions...................................................................................... 19
ArticleXXI: Dissolution........................................................................................................................20
Page -3-
Article I: Name
This corporation shall be known as SafeHaven of Tarrant County, a Texas nonprofit corporation
(hereinafter referred to as the "Corporation").
Article II: Offices, Registered Agent and Records
2.01 Principal Office
The principal office of the Corporation in the State of Texas shall be located in Tarrant
County,Texas. The Corporation may have such other offices, either in Texas or elsewhere,
as the Board of Directors may determine. The Board of Directors may change the location of
any office of the Corporation.
2.02 Registered Office and Agent
The registered office may, but need not, be identical with the Corporation's principal office in
Texas. The Board of Directors may change the registered office and the registered agent as
provided in the Texas Non-profit Corporation Act(the "Act").
2.03 Records of Corporation
All of the records pertaining to the Corporation shall be kept at the principal office or at a
place that shall be designated by the Board of Directors. Any member of the Board of
Directors shall have the right to inspect the records of the Corporation at any reasonable time
within 24 hours' written notice to the President/CEO.
Article III: Restrictions and Requirements
The corporation shall be operated exclusively for the promotion of charitable and educational
purposes. The Corporation shall not pay dividends or other corporate income to its directors or
officers, or otherwise accrue distributable profits or permit the realization of private gain. The
Corporation shall have no power to take any action prohibited by the Act.
The Corporation shall have no power to take any action that would be inconsistent with the
requirements for a tax exemption under Internal Revenue Code Section 501(c)(3) and related
regulations, ruling and procedures. The Corporation shall have no power to take any action that
would be inconsistent with the requirements for receiving tax-deductible charitable contributions
under Internal Revenue Code Section 170(c)(2) and related regulations, ruling and procedures.
Regardless of any other provision in the Articles of Incorporation or state law the Corporation shall
have no power to:
Page -4-
1. Engage in activities or use its assets in manners that are not in furtherance of one or more exempt
purposes as set forth above and defined by the Internal Revenue Code and related regulations,
ruling and procedures, except to an insubstantial degree.
2. Serve a private interest other than one that is clearly incidental to an overriding public interest.
3. Devote more than an insubstantial part of its activities to attempting to influence legislation by
propaganda or otherwise, except as provided by the Internal Revenue Code and related
regulations, rulings and procedures.
4. Participate in or intervene in any political campaign on behalf of or in opposition to any
candidate for public office. The prohibited activities include the publishing or distributing of
statements and any other direct or indirect campaign activities.
S. Have objectives that characterize it as an "action organization" as defined by the Internal
Revenue Code and related regulations, ruling, and procedures.
6. Distribute its assets on dissolution other than for one or more exempt purposes; on dissolution,
the Corporation's assets shall be distributed to an organization exempt from taxes under Internal
Revenue Code Section 501 (c) (3) to be used to accomplish the general purpose for which the
Corporation was organized.
7. Permit any part of the net earnings of the Corporation to benefit any private member of the
Corporation or any private individual.
Article IV: Purposes, Powers, Members
4.01 Purposes
The purposes of the Corporation shall be as follows:
(a) To provide emergency shelter to victims of family violence and acknowledge them as crime
victims;
(b) To provide programs that meet the physical, emotional and legal needs of victims of family
violence;
(c) To provide programs that will help curtail family violence and the cycle of abuse;
(d) To provide a continuum of services to victims of family violence that extends across the life span
and improves the likelihood of a non-violent future;
(e) To provide programs to increase public awareness of family violence and to address issues
relating to its prevention;
(f) To plan and execute cooperative efforts with other organizations to fulfill the mission of the
Corporation.
4.02 Powers
The Corporation shall have such powers as are now or may hereafter be granted by the Act.
4.03 Members
As set forth in the Articles of Incorporation, the Corporation shall have no members.
Page -5-
Article V: Board of Directors
5.01 Management of the Corporation
The Board of Directors shall be entrusted with administrative authority and responsibility for
managing the funds, property, and affairs of the Corporation. Only members of the Board of
Directors hold voting rights in the Corporation.
5.02 Number, Qualifications, and Tenure of Directors
The Board of Directors shall consist of no fewer than 15 nor more than 25 directors.
Each director shall serve for a term of three (3)years, beginning with the calendar year unless
otherwise approved by the executive committee. Directors may be invited to serve a second
consecutive three-year term upon the recommendation of the Board Development
Committee. A director who has served for two consecutive terms shall not be eligible for re-
election to a third term until he or she has been absent from the Board for at least one (1)
year. The chair may serve no more than one (1) additional year beyond his/her second term
as Past Chair. The composition of the Board of Directors shall be broadly representative of
the local community. The Chair, Executive Committee or the Board of Directors may from
time to time appoint non-voting members, such as an advisory board to assist the Board and
the Corporation in meeting its stated purpose(s).
5.03 Nomination of Directors
At any meeting at which the nomination of Directors occurs, a director may nominate a
person as a director, with consent of the nominee and the second of any other director. In
addition to nominations made at meetings, the Board Development Committee, in its board
development function, shall consider possible nominees and make nominations for each
election of directors.
5.04 Election of Directors
A person who meets the qualification requirements to be a Director and who has been duly
nominated may be elected as a director. Directors shall be elected by the affirmative vote of
a simple majority of the Board of Directors.
5.05 Removal of a Board Member
The Board of Directors may vote upon the recommendation of the Executive Committee to
remove a director at any time, for good cause. Any Board member may be removed by a
simple majority vote of the Board of Directors whenever, in its judgment, the best interest of
the Corporation shall be served thereby.
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5.06 Vacancies on Board of Directors
Any vacancy occurring in the Board of Directors and any directorship to be filled because of a desire
of the Board to increase the number of Directors (not exceeding the maximum number of Directors,
as set out in Section 5.02 above), shall be filled by a vote of the Board of Directors upon
recommendation of the Board Development Committee. A Director elected to fill a vacancy shall be
elected for the unexpired term of the predecessor in office.
5.07 Compensation
Directors shall not receive any remuneration for their services as Directors. Directors and
their immediate family members may not be employees of the Corporation.
5.08 Annual Meetings
The Annual Meeting of the Board of Directors shall take place during the first quarter of each
year.
5.09 Regular_ Meetings
Regular meetings of the Board of Directors shall be held no less than 8 times a year unless
otherwise ordered by the Executive Committee. The meetings may be held at any place
within the State of Texas as the Board of Directors provides.
5.10 Notice of Regular Meetings
Notice of any regular meeting of the Board of Directors shall be communicated to each
director at least three days preceding the meeting. Neither the business to be transacted at,nor
the purpose of, any regular meeting of the Board of Directors need be specified in the notice
or waiver of notice of such meeting, unless specifically required by law or these Bylaws.
5.11 Special Meetings
Special meetings of the Board of Directors may be called by or at the request of the Chair or a simple
majority of the present number of Directors. The persons authorized to call special meetings of the
Board may fix any place within Tarrant County, Texas, as the place for holding any special meeting
of the Board of Directors called by them.
5.12 Notice of Special Meetings
Notice of any special meeting of the Board of Directors shall be communicated to each
director not less than one day nor more than 30 days before the date of the meeting. The
notice shall state the place, date, and time of the meeting, who called the meeting, and the
purpose or purposes for which the meeting is called.
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5.13 Quorum
A majority of the number of Directors in person or by telephone or video conference shall
constitute a quorum for the transaction of business at any meeting of the Board of Directors.
Business may be transacted at any duly called or held meeting at which a quorum of Directors
is present, and any action taken at such a meeting may be approved by the affirmative vote of
a simple majority of the original quorum. In the event a quorum is not present, then at any
time the meeting may be adjourned, and notice of a new meeting for the same purposes shall
be given to the Directors. At Board meetings where a quorum is not present and a time
sensitive decision is necessary to apply for or receive funding,the Board will be notified of
these items and may vote on these items through any available electronic means.
5.14 Duties of Directors
Serving as a Board member for the Corporation is a commitment and a responsibility.
Therefore each Board of Director member shall:
(a) Exercise ordinary business judgment in managing the affairs of the Corporation.
(b) Discharge his or her duties as a director, including his or her duties as a member of a committee:
(1) in good faith; (2) with the care that an ordinarily prudent person in a like position would
exercise under similar circumstances; and (3) in a manner the director reasonably believes to be
in the best interest of the Corporation.
(c) Regularly attend board and committee meetings, participate in the decisions of the Board of
Directors, and exercise independent and informed judgment.
(d) Not take any action he or she should reasonably believe would be unlawful. A director may not
appoint or permit a representative of the director to attend meetings or participate in discussions
therein, and may not confer upon another person or entity any right to vote at any meeting.
(e) Respect the confidentiality of information gained in his or her capacity as a director and not
divulge such information or speak publicly as a spokesperson for the agency except as required
by the appropriate discharge of duty
The Board of Directors shall be responsible for hiring, supervising, and dismissing the
President/CEO.
5.15 Conflicts of Interest
A Director shall conduct his or her personal affairs in such a manner as to avoid any possible
conflict of interest with his or her duties as a director. A Director shall disclose any conflict
of interest to the Board of Directors prior to the discussion or presentation of such a matter
before the Board of Directors. Upon disclosure, a director shall not vote or use his or her
personal influence on the matter and shall not be counted in determining the quorum for the
meeting. The minutes of the meeting shall reflect that a disclosure was made and the
abstention from voting.
5.16 Attendance
Board members are expected to regularly attend board meetings and inform the agency of any
anticipated absences. Three (3) consecutive, unexcused absences create good cause for
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removal of a director. The Executive Committee may act to remove any member who fails to
meet the attendance requirement. (Rev.5/22/08)
Article VI: Officers
6.01 Officer Positions
The Officers of the Corporation shall be Chair, Vice-Chair/Fund Development, Vice-
Chair/Board Development, Secretary, Treasurer, and Treasurer-elect.
The Board of Directors by resolution may create additional officer positions, define the
authority and duties of each such position, and elect or appoint persons to fill the positions.
6.02 Nomination of Officers
The Executive Committee shall nominate candidates for the offices of Chair, Vice-
Chair/Fund Development, Vice-Chair/Board Development, Secretary, Treasurer and
Treasurer-elect and shall present the slate of candidates to the Board of Directors on or before
the last meeting of the Board of Directors each year. Any five or more directors may
nominate an additional candidate for office, with consent of the nominee, by notifying the
executive committee in writing no later than two weeks prior to the last meeting of the Board
of Directors each year.
6.03 Election and Term of Office
(a) Officers of the Corporation shall be elected annually by the Board of Directors at or before the
last regular meeting of the Board of Directors each year.
(b) Officers shall assume their duties at the beginning of the next calendar year and shall serve until
a successor is duly selected and qualified.
(c) The Executive Committee may request that an officer extend his or her final term for one (1)
additional year.
(d) All officers shall hold office for one (1) year or until their respective successors are elected and
qualified. An officer may succeed himself or herself for only one (1)year after his or her initial
term in office. No one person may hold more than one office at the same time. .
6.04 Removal from Office
Any officer elected by the Board of Directors may be removed by a simple majority vote of the
Board of Directors whenever, in its judgment, the best interest of the Corporation would be served
thereby.
6.05 Vacancies
A vacancy in any office shall be filled by a vote of the Board of Directors, for the unexpired
portion of the vacant office's term, upon the recommendation of the Executive Committee.
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6.06 Duties of Officers
The duties of the Officers shall be as follows:
(a) Duties of Chair
The Chair shall:
(1) Perform all duties incident to the office of Chair.
(2) Preside at all meetings of the Board of Directors and the Executive
Committee.
(3) Appoint Chairs of all committees and serve as ex officio as a member of all
committees. The Board Chair may appoint special committees and designate
the terms and duties of each, with the approval of the Board of Directors.
(4) Perform other duties prescribed by the Board of Directors.
(b) Duties of Vice-Chair/Board Development
The Vice-Chair/Board Development shall:
(1) Assist the Chair and assume the duties of the Chair in his or her absence.
(2) Chair the Board Development Committee.
The Vice Chair may succeed the Chair.
(c) Duties of Vice-Chair/Fund Development
The Vice-Chair/Fund Development shall:
(1) Assist the Chair and assume the duties of the Chair in his or her absence
and/or the absence of the Vice-Chair/Board Development.
(2) Chair or appoint chair to committees or task forces formed to help secure
funding for the activities of the corporation.
(3) Provide leadership in developing strong, diverse donor base.
(d) Duties of Secretary
The Secretary shall:
(1) Give all notices as provided in the Bylaws or as required by law.
(2) Sign and verify the accuracy of, maintain, and distribute minutes of the Board
of Directors and the executive committee, and keep the minutes as part of the
corporate records.
(3) Maintain custody of the corporate records and minutes of all meetings and of
the seal of the Corporation at the principal office of the Corporation.
(4) Maintain a register of the mailing address of each director, officer, and
employees of the Corporation.
(e) Duties of Treasurer
The Treasurer shall:
(1) Be collector and custodian of corporate funds, make disbursements as
approved by the Board of Directors, and keep accurate records of all receipts
and disbursements.
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(2) Review the financial reports and other reports as requested by the Board of
Directors, and shall present such reports at meetings of the Board of Directors.
(3) Insure the compliance of an annual audit conducted by an independent CPA
selected by the Finance Committee.
(4) Chair the Finance Committee.
(f) Duties of Treasurer-elect
The Treasurer-elect shall work closely with the Treasurer for the purpose of assuming
the Treasurer's role in a subsequent year.
Article VII: Executive Committee
The Executive Committee shall consist of the officers of the Board of Directors and the immediate
past Chair of the Board. The Executive Committee acts for the Board of Directors between regularly
scheduled meetings or in emergencies. They annually evaluate the performance of the
President/CEO. A majority of the Executive Committee shall constitute a quorum.
Article VIII: President/CEO
The Board of Directors shall select and appoint the President/CEO who shall be the responsible
executive and administrative head of the corporation's activities and have general supervision and
charge of its work. The President/CEO shall have all other duties and responsibilities as the Board
of Directors from time to time may direct.
Article IX: Committees
The Board of Directors may adopt a resolution establishing one or more committees,
delegating specified authority to a committee, and appointing or removing members of a
committee. A committee must include at least two directors. If the Board of Directors
delegates any of its authority to a committee, the majority of the committee shall consist of
Directors. Any person who serves as a committee member and who is not a director shall not
have the power to vote.
(a) The Board of Directors may establish qualifications for membership on a committee.
(b) The Board of Directors may delegate to the Chair its power to appoint and remove members of a
committee that has not been delegated any authority of the Board of Directors.
(c) The establishment of a committee or the delegation of authority to that committee shall not
relieve the Board of Directors, or any individual director, of any responsibility imposed by the
Bylaws or by law.
(d) No committee, including the Executive Committee, shall have the authority of the Board of
Directors to:
(1) Amend the Articles of Incorporation.
(2) Adopt a plan of merger or a plan of consolidation with another corporation.
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(3) Authorize the sale, lease, exchange, or mortgage of all or substantially all of the property
and assets of the Corporation.
(4) Authorize the voluntary dissolution of the Corporation.
(5) Revoke proceedings for the voluntary dissolution of the Corporation.
(6) Adopt a plan for the distribution of the assets of the Corporation.
(7) Amend, alter, or repeal the Bylaws.
(8) Elect, appoint, or remove a member of a committee or a director or officer of the
Corporation.
(9) Approve any transaction to which the Corporation is a party and that involves a potential
conflict of interest.
(10) Take any action outside the scope of authority delegated to it by the Board of Directors.
Article X: Standing Committees, Work Groups, Advisory Groups
10.01 Standing Committees; Ad Hoc Committees
There shall be three standing committees:
(a) Executive Committee
(b) Finance
(c) Board Development
The Chair may create other committees or work groups as needed to accomplish the work of
the organization or advise and consult with the Board of Directors and/or President/CEO.
Each committee/work group shall maintain minutes of meetings and records appropriate to
their purposes, and shall make regular reports to the Board of Directors.
10.02 Finance Committee
The Finance Committee consists of the Treasurer of the Corporation, who shall serve as the Chair of
the Finance Committee,the Treasurer-Elect, and other Board members appointed by the Board
Chair.
Responsibilities include:
(a) Reviewing and recommending to the Board of Directors an annual budget;
(b) Reviewing at least once annually the investments and bank holdings of the Corporation
for possible change;
(c) Ensuring the completion annually of an independent audit of the Corporation's books by
a Certified Public Accountant;
(d) Maintaining a sound financial plan for the support of the Corporation's programs and
future needs.
10.03 Board Development Committee
The Board Development Committee comprises the Vice-Chair of Board Development,
current Chair, and Past-Chair. The Vice-Chair of Board Development shall chair the Board
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Development Committee.
Responsibilities include:
(a) Presenting nominees for any position or vacancy authorized by these Bylaws to the Board
of Directors;
(b) Overseeing the annual training of new Directors;
(c) Ensuring that the Board is populated by a diverse group of women and men whose
characteristics reflect those of the community and the interests of the Corporation.
10.04 Terms of Office
(a) Each member of a standing committee shall serve on the committee until the beginning of
the next calendar year or until a successor is appointed. A vacancy on a committee may
be filled by an appointment made in the same manner as an original appointment. A
person appointed to fill a vacancy on a committee shall serve for the unexpired portion of
the terminated committee member's term.
(b) Members of work groups or ad hoc committees shall serve until the task is completed
and/or until the Chair determines their work is done.
10.05 Committee Chair and Vice-Chair
The chairs and vice-chairs of non-standing committees/work groups shall be appointed by the
Chair of the Board of Directors. The Committee Chair shall call and preside at all meetings
of the committee. The Vice-Chair shall assist the Chair and shall assume the duties of the
Chair in his or her absence.
10.06 Notice of Committee Meetings
Written notice of a committee meeting shall be delivered to each committee member not less
than one nor more than 30 days before the date of the meeting. The notice shall state the
place, date, and time of the meeting.
10.07 Quorum
A majority of the number of members of a committee in person or by telephone or video
conference shall constitute a quorum for the transaction of business at any committee
meeting. Business may be transacted at any duly called or held meeting at which a quorum of
committee members is present, and any action taken at such a meeting may be approved by
the affirmative vote of a simple majority of the original quorum. In the event a quorum is not
present, then the meeting may be adjourned, and notice of a new meeting for the same
purposes shall be given to the committee members.
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Article XI: Transactions of the Corporation
11.01 Contracts
The Board of Directors may authorize any officer or agent of the Corporation to enter into a
contract or execute and deliver any instrument in the name of and on behalf of the
Corporation. This authority may be limited to a specific contract or instrument or it may
extend to any number and type of possible contracts and instruments.
11.02 Checks and Drafts
All checks, drafts, or orders for the payment of money, notes or other evidences of indebtedness
issued in the name of the Corporation shall be signed by persons designated by the Board of
Directors.
11.03 Deposits
All funds of the Corporation shall be deposited from time to time to the credit of the Corporation in
such banks, trust companies, or other depositories as the Board of Directors may select.
11.04 Gifts
On behalf of the Corporation, the Board of Directors may accept or reject any contribution, gift,
bequest, or devise for the general purposes or for any specific purpose of the Corporation.
11.05 Potential Conflicts of Interest
(a) The Corporation shall not make any loan to a director or officer of the Corporation. A
director, officer, or committee member of the Corporation may lend money to and
otherwise transact business with the Corporation, except as otherwise provided by the
Bylaws, Articles of Incorporation, and all applicable laws. Such a person transacting
business with the Corporation has the same rights and obligations relating to those
matters as other persons transacting business with the Corporation.
(b) The Corporation shall not borrow money from or otherwise transact business with a
director, officer, or committee member of the Corporation unless the transaction is
described fully in a legally binding instrument and is in the best interests of the
Corporation.
(c) The Corporation shall not borrow money from or otherwise transact business with a
director, officer, or committee member of the Corporation without full disclosure of all
relevant facts and without the approval of the Board of Directors,not including the vote
of any person having a personal interest in the transaction.
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11.06 Prohibited Acts
As long as the Corporation is in existence, and unless the Board of Directors has given prior
approval,no director, officer, or committee member of the Corporation shall:
(a) Do any act in violation of the Bylaws or a binding obligation of the Corporation.
(b) Do any act with the intention of harming the Corporation or any of its operations.
(c) Do any act that would make it impossible or unnecessarily difficult to carry on the
intended or ordinary business of the Corporation.
(d) Receive an improper personal benefit from the operation of the Corporation.
(e) Utilize the assets of the Corporation, directly or indirectly, for any purpose other than
carrying on the business of the Corporation.
(f) Wrongfully transfer or dispose of Corporation property, including intangible property
such as goodwill.
(g) Utilize the name of the Corporation, or any substantially similar name, or any trademark
or trade name adopted by the Corporation, except on behalf of the Corporation in the
ordinary course of the Corporation's business.
(h) Disclose information about the Corporation's legitimate activities unless they are already
known by the public or are of public record.
Article XII: Books and Records
12.01 Required Books and Records
The Corporation shall keep correct and complete books and records of account in its principal
office. The Corporation's books and records shall include:
(a) A file-marked copy of all documents filed with the Texas Secretary of State relating to
the Corporation, including, but not limited to, the Articles of Incorporation, and any
Articles of Amendment, Restated Articles,Articles of Merger, Articles of Consolidation,
and Statement of Change of Registered Office or Registered Agent.
(b) A copy of the Bylaws, and any amended versions or amendments to the Bylaws.
(c) Minutes of the proceedings of the Board of Directors and committees having any of the
authority of the Board of Directors.
(d) A list of the names and addresses of the directors, officers, and any committee members
of the Corporation.
(e) A financial statement showing the assets, liabilities, and net worth of the Corporation at
the end of the seven most recent fiscal years.
(f) A financial statement showing the income and expenses of the Corporation for the seven
most recent fiscal years.
(g) All rulings, letters, and other documents relating to the Corporation's federal, state, and
local tax status.
(h) The Corporation's federal, state, and local information or income tax returns for each of
the Corporation's seven most recent tax years.
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(i) The Corporation's seven most recent annual audit reports as required by 9.2.
12.02 Accounts and Audits
The books and records of the Corporation shall be kept in accordance with generally accepted
accounting principles and shall be audited or reviewed annually by a certified public
accountant at the end of the fiscal year.
12.03 Inspection and Copying
Any director or officer of the Corporation may inspect and receive copies of all books and
records of the Corporation required to be kept by the Bylaws. The director or officer may
inspect or receive copies if the person has a proper purpose related to the person's interest in
the Corporation and if the person submits a request in writing. Any person entitled to inspect
and copy the Corporation's books and records may do so through his or her attorney or other
duly authorized representative. A person entitled to inspect the Corporation's books and
records may do so at a reasonable time no later than fifteen (15) working days after the
Corporation's receipt of a proper written request. Any further public or private disclosure of
the Corporation's books and records is prohibited without the authorization of the Board of
Directors. The Board of Directors may establish reasonable fees for copying the
Corporation's books and records. The fees may cover the cost of materials and labor. The
Corporation shall provide requested copies of books or records no later than fifteen (15)
working days after the Corporation's receipt of a proper written request.
Article XIII: Fiscal Year
The fiscal year of the Corporation shall be determined by resolution of the Board of Directors.
Article XIV: Indemnification
14.01 When Indemnification is Required, Permitted, and Prohibited
(a) The Corporation shall indemnify a director, officer, committee member, employee, or
agent of the Corporation who was, is, or may be named as a defendant or respondent
in any proceeding as a result of his or her actions or omissions within the scope of his
or her official capacity in the Corporation, except as hereafter limited. For the
purposes of this article, an agent includes one who is or was serving at the request of
the Corporation as a director, officer,partner, venturer, proprietor, trustee, employee,
agent, or similar functionary of another corporation, partnership,joint venture, sole
proprietorship, trust, employee benefit plan, or other enterprise. The Corporation
shall indemnify a person only if he or she acted in good faith and reasonably believed
that the conduct was in the Corporation's best interests. In a case of a criminal
proceeding, the person may be indemnified only if he or she had no reasonable cause
to believe that the conduct was unlawful. The Corporation shall not indemnify a
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person under the following circumstances:
(1) Such person gained any personal profit or advantage to which he or she was
not legally entitled;
(2) A claim is brought about or contributed to by the dishonesty of such person;
however, the Corporation will indemnify such persons for any claims upon
which suit is brought alleging dishonesty unless a judgment or other final
adjudication adverse to the person shall establish that he or she committed
active and deliberate acts of dishonesty with actual dishonest purpose and
intent which were material to the claim;
(3) For fees or expenses relating to claims seeking relief in any form other than
monetary damages;
(4) For damages arising from or caused by bodily injury, personal injury, sickness,
disease, or death;
(5) Defamation; and
(6) Willful violation of statute or ordinance committed with knowledge or
consent. A person is conclusively considered to have been found liable in
relation to any claim, issue, or matter if the person has been adjudged liable by
a court of competent jurisdiction and all appeals have been exhausted.
(b) The termination of a proceeding by judgment, order, settlement, conviction, or on a
plea of nolo contendre or its equivalent does not necessarily preclude indemnification
by the Corporation.
(c) The Corporation shall pay or reimburse expenses incurred by a director, officer,
committee member, employee, or agent of the Corporation in connection with the
person's appearance as a witness or other participation in a proceeding involving or
affecting the Corporation when the person is not named as a defendant or respondent
in the proceeding.
(d) Before the final disposition of a proceeding, the Corporation may pay indemnification
expenses permitted by the Bylaws and authorized by the Corporation; however, the
Corporation shall not pay indemnification expenses to a person before the final
disposition of a proceeding if the person is a named defendant or respondent in a
proceeding brought by the Corporation or if the person is alleged to have improperly
received a personal benefit or committed other willful or intentional misconduct.
(e) If the Corporation may indemnify a person under the Bylaws, the person may be
indemnified against judgments,penalties (including excise and similar taxes), fines,
settlements, and reasonable expenses (including attorney's fees) actually incurred in
connection with the proceeding; however, if the proceeding was brought by or on
behalf of the Corporation, the indemnification is limited to reasonable expenses
actually incurred by the person in connection with the proceeding.
14.02 Procedures Relating to Indemnification Payments
(a) Before the Corporation may pay any indemnification expenses (including attorney's
fees), the Corporation shall specifically determine that indemnification is permissible,
authorize indemnification, and determine that expenses to be reimbursed are
reasonable, except as provided in paragraph 14.02(c), below. The Corporation may
make these determinations and decisions by any one of the following procedures:
(1) Majority vote of a quorum consisting of directors who at time of the vote are
Page -17-
not named defendants or respondents in the proceeding.
(2) If such a quorum cannot be obtained, by a majority vote of a committee of the
Board of Directors, designated to act in the matter by a majority vote of all
directors, consisting solely of two or more directors who at the time of the
vote are not named defendants or respondents in the proceeding.
(3) Determination by special legal counsel selected by the Board of Directors by
vote as provided in paragraph 14.02(a)(i) or 14.02(a)(ii), or if such a quorum
cannot be obtained and such a committee cannot be established, by a majority
vote of all directors.
(b) The Corporation shall authorize indemnification and determine that expenses to be
reimbursed are reasonable in the same manner that it determines whether
indemnification is permissible. If the determination that indemnification is
permissible is made by special legal counsel, authorization of indemnification and
determination of reasonableness of expenses shall be made in the manner specified by
paragraph 14.02 (a)(iii), above, governing the selection of special legal counsel. A
provision contained in the Articles of Incorporation, the Bylaws, or a resolution of the
Board of Directors that requires the indemnification permitted by paragraph 14.02,
above, constitutes sufficient authorization of indemnification even though the
provision may not have been adopted or authorized in the same manner as the
determination that indemnification is permissible.
(c) The Corporation shall pay indemnification expenses before final disposition of a
proceeding only after the Corporation determines that the facts then known would not
preclude indemnification and the Corporation receives a written affirmation and
undertaking from the person to be indemnified. The determination that the facts then
known to those making the determination would not preclude indemnification and
authorization of payment shall be made in the same manner as a determination that
indemnification is permissible under paragraph 14.02(a), above. The person's written
affirmation shall state that he or she has met the standard of conduct necessary for
indemnification under the Bylaws. The written undertaking shall provide for
repayment of the amount paid or reimbursed by the Corporation if it is ultimately
determined that the person has not met the requirements for indemnification. The
undertaking shall be an unlimited general obligation of the person, but it need not be
secured and it may be accepted without reference to financial ability to make
repayment.
(d) The Corporation shall maintain appropriate insurance coverage to protect, defend, and
indemnify directors for good faith actions taken within the scope of their service as
directors.
Article XV: Notices
15.01 Notices by Mail, Fax, or Email
Any notice required or permitted to be given to a director, officer, or committee member of
the Corporation may be given by mail, fax, email, or telephone. If mailed, notice shall be
deemed to be delivered on the third day after the notice is deposited in the United States mail
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addressed to the person at his or her address as it appears on the records of the Corporation,
with postage pre-paid. A person may change his or her contact information by giving written
notice to the Secretary of the Corporation.
15.02 Signed Waiver of Notice
Whenever any notice is required to be given, a waiver in writing signed by a person entitled
to receive notice shall be deemed equivalent to the giving of the notice. A waiver of notice
shall be effective whether signed before or after the time stated in the notice being waived.
15.03 Waiver of Notice by Attendance
The attendance of a person at a meeting shall constitute a waiver of notice of the meeting
unless the person attends for the express purpose of objecting to the transaction of any
business because the meeting is not lawfully called or convened.
Article XVI: Special Procedures Concerning Meetings
16.01 Meetings by Telephone, Teleconference, or Web Conference
The Board of Directors and any committee may hold a meeting by telephone, video, or web
conference call procedures. The notice of a meeting by these means must state the fact that
the meeting will be held by telephone, video, and/or web conference call, as well as all other
matters required to be included in the notice. Participation of a person in a conference call
meeting constitutes presence of that person at the meeting.
16.02 Internal Action
Any action required or permitted to be taken at any meeting of the Board of Directors or any
committee may by taken without a meeting if a written consent thereto is signed by all
members of the Board of Directors or of the committee, as the case may be, and such written
consent is filed with the minutes of proceedings of the Board of Directors or of the
committee.
Article XVII: Parliamentary Authority
Robert's Rules of Order Newly Revised shall be the parliamentary authority on all matters of
procedure not specifically covered by the Bylaws or by the procedures or policies adopted by the
Board of Directors.
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Article XVIII: Amendments to Bylaws
The Bylaws may be altered, amended, or repealed, and new Bylaws may be adopted by the
affirmative vote of two-thirds of the Board of Directors. The notice of any meeting at which the
Bylaws are to be altered, amended, or repealed, or at which new Bylaws are to be adopted, shall
include the text of the proposed Bylaw provisions, as well as the text of any existing provisions
proposed to be altered, amended, or repealed. Alternatively, the notice may include a fair
summary of those provisions.
Article XIX: Management of Corporate Funds
No funds received by donation, bequest,or any other means shall be diverted from the use to
which they may be assigned by the donor, testator, or testatrix, unless such use is contrary to or in
conflict with the purposes of the Corporation or with state or federal law.
Article XX: Miscellaneous Bylaw Provisions
20.01 Legal Authorities Governing Construction
The Bylaws shall be construed in accordance with the laws of the State of Texas. All
references in the Bylaws to statutes, regulations, or other sources of legal authority shall refer
to the authorities cited, or their successors, as they may be amended from time to time.
20.02 Legal Construction
If any Bylaw provision is held to be invalid, illegal, or unenforceable in any respect, the
invalidity, illegality, or unenforceability shall not affect any other provision and the Bylaws
shall be construed as if the invalid, illegal, or unenforceable provision had not been included
in the Bylaws.
20.03 Headings
The headings used in the Bylaws are used for convenience and shall not be considered in
construing the terms of the Bylaws.
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20.04 Gender Reference
Wherever the context requires, all words in the Bylaws in the male gender shall be deemed to
include the female or neutral gender, all singular words shall include the plural, and all plural
words shall include the singular.
20.05 Seal
The impression of a corporate seal is not necessary to the validity of any action of the
Corporation.
20.06 Parties Bound
The Bylaws shall be binding upon and inure to the benefit of the directors, officers,
committee members, employees, and agents of the Corporation and their respective heirs,
executors, administrators, legal representatives, successors, and assigns, except as otherwise
provided in the Bylaws.
Article XXI - Dissolution
The Board of Directors, after paying or making provision for the payment of all liabilities of the
Corporation, shall adopt a plan for the distribution of the remaining assets of the Corporation and
shall dispose of all assets of the Corporation exclusively for the purposes of the Corporation as
stated in the Corporation's Articles of Incorporation, by contributing the same to the one or more
organizations organized and operated exclusively for charitable or educational purposes that have
purposes similar to those of the Corporation and that qualify as charitable or educational
organizations under Section 501(c)(3) of the Code, as amended. Any of the Corporation's assets
not so disposed of shall be disposed of by the District Court of the county in which the principal
office of the Corporation is then located exclusively for such purposes. No private individual
will be entitled to share in the distribution of any assets of the Corporation upon its dissolution.
CERTIFICATE OF SECRETARY
I certify that I am the duly elected and acting Secretary of SafeHaven of Tarrant County
and that the foregoing Bylaws constitute the Bylaws of the Corporation. These Bylaws were duly
adopted at a meeting of the Board of Directors that was held on August 17, 2006.
DATED: y'��-- , 2006
Secr ary of the Corporation
SAFEHAvEN OF TARRANT COUNTY
FINANCIAL STATEMENTS
WITH COMPLIANCE REPORTS
YEARS ENDED SEPTEMBER 30,2008 AND 2007
AND
REPORT OF INDEPENDENT AUDITORS
SAFEHAVEN OF TARRANT COUNTY
FINANCIAL STATEMENTS WITH COMPLIANCE REPORTS
YEARS ENDED SEPTEMBER 30,2008 AND 2007
TABLE OF CONTENTS
PAGE
FINANCIAL STATEMENTS:
Report of Independent Auditors 1-2
Statements of Financial Position 3
Statements of Activities 4
Statements of Functional Expenses 5-6
Statements of Cash Flows 7
Notes to Financial Statements 8-14
COMPLIANCE REPORTS:
Report of Independent Auditors on Internal Control Over Financial
Reporting and on Compliance and Other Matters Based on an
Audit of Financial Statements Performed in Accordance with
Government Auditing Standards 15-16
Report of Independent Auditors on Compliance with Requirements
Applicable to Each Major Program and Internal Control Over
Compliance in Accordance with OMB Circular A-133 17-18
Schedule of Findings and Questioned Costs 19
Schedule of Expenditures of Federal Awards 20
Notes to Schedule of Expenditures of Federal Awards 21
Summary Schedule of Prior Audit Findings 22
- \ Sutton Frost Cary LLP
A Limited Liability Partnership
Certified Public Accountants and Consultants
REPORT OF INDEPENDENT AUDITORS
Board of Directors
SAFEHAVEN OF TARRANT COUNTY
We have audited the accompanying statement of financial position of SAFEHAVEN OF TARRANT
COUNTY (a nonprofit organization) as of September 30, 2008 and 2007, and the related
statements of activities, functional expenses, and cash flows for the years then ended. These
financial statements are the responsibility of the Organization's management. Our responsibility
is to express an opinion on these financial statements based on our audits.
We conducted our audits in accordance with U.S. generally accepted auditing standards and the
standards applicable to financial audits contained in Government Auditing Standards, issued by
the Comptroller General of the United States. Those standards require that we plan and perform
the audit to obtain reasonable assurance about whether the financial statements are free of
material misstatement. An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures in the financial statements. An audit also includes assessing the
accounting principles used and significant estimates made by management, as well as evaluating
the overall financial statement presentation. We believe that our audits provide a reasonable
basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects,
the financial position of SAFEHAVEN OF TARRANT COUNTY as of September 30, 2008 and 2007,
and the changes in its net assets and its cash flows for the years then ended in conformity with
U.S. generally accepted accounting principles.
In accordance with Government Auditing Standards, we have also issued our report dated
November 3, 2008 on our consideration of SAFEHAVEN OF TARRANT COUNTY's internal control
over financial reporting and our tests of its compliance with certain provisions of laws,
regulations, contracts and grant agreements and other matters. The purpose of that report is to
describe the scope of our testing of internal control over financial reporting and compliance and
the results of that testing, and not to provide an opinion on the internal control over financial
reporting or on compliance. That report is an integral part of an audit performed in accordance
with Government Auditing Standards and should be read in conjunction with this report in
considering the results of our audits.
(Continued)
600 Six Flags Drive, Suite 600•Arlington, Texas 7601 1
(817) 649-8083 •Metro(817) 640-7609•Fax(817) 649-3202
www.sfcllp.com•E-Mail: admin@sfcllp.com
Board of Directors
SAFEHAVEN OF TARRANT COUNTY
Our audits were performed for the purpose of forming an opinion on the basic financial
statements of SAFEHAVEN OF TARRANT COUNTY taken as a whole. The accompanying schedule
of expenditures of federal awards is presented for purposes of additional analysis as required by
U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments,
and Non-Profit Organizations, and is not a required part of the basic financial statements. Such
information has been subjected to the auditing procedures applied in the audits of the basic
financial statements and, in our opinion, is fairly stated in all material respects, in relation to the
basic financial statements taken as a whole.
sd6i�_F
A Limited Liability Partnership
Arlington, Texas
November 3, 2008
-2-
SAFEHAVEN OF TARRANT COUNTY
STATEMENTS OF FINANCIAL POSITION
} SEPTEMBER 30,2008 AND 2007
ASSETS
2008 2007
Current assets:
Cash and cash equivalents $ 617,651 $ 696,759
Investments 1,362,899 2,024,778
Grants receivable 396,114 490,230
Pledges receivable 15,000 15,000
Prepaid expenses 117,114 107,724
Property held for sale - 65,000
Total current assets 2,508,778 3,399,491
Property and equipment, net 4,972,979 4,970,588
Other assets-
endowment trust funds 453,221 464,442
$ 7,934,978 $ 8,834,521
LIABILITIES AND NET ASSETS
Current liabilities:
Accounts payable $ 121,679 $ 130,396
Accrued expenses 245,320 220,948
Deferred revenue 120,845 149,600
Current maturities of long-term debt 26,025 45,208
Total current liabilities 513,869 546,152
Long-term debt, net of current maturities 101,931 146,420
Total liabilities 615,800 692,572
Net assets:
Unrestricted net assets:
Designated by the Board for The Women's
Shelter Endowment Trust 453,221 464,442
Undesignated 6,769,687 7,554,465
Total unrestricted net assets 7,222,908 8,018,907
Temporarily restricted 68,770 95,542
Permanently restricted 27,500 27,500
Total net assets 7,319,178 8,141,949
$ 7,934,978 $ 8,834,521
The accompanying notes are an integral part of these financial statements.
-3-
SAFEHAvEN OF TARRANT COUNTY
STATEMENTS OF ACTIVITIES
YEARS ENDED SEPTEMBER 30,2008 AND 2007
2008 2007
Unrestricted net assets:
Support:
Public contributions $ 1,432,431 $ 1,848,241
Texas Health and Human Services Commission 1,038,932 1,162,157
Grants 1,787,287 1,581,130
United Way 388,164 438,059
Special events 253,451 258,169
Total unrestricted support 4,900,265 5,287,756
Revenue:
Thrift store sales 459,579 471,352
Program service fees 52,236 54,177
Interest and dividend income 62,182 63,874
Net realized and unrealized gain on investments - 214,714
Miscellaneous 60,913 34,930
Total unrestricted support and revenue 5,535,175 6,126,803
Net assets released from restrictions -
satisfaction of program restrictions 391,912 371,363
Total unrestricted support,revenue and reclassifications 5,927,087 6,498,166
Expenses:
Shelter and transitional services 3,071,494 2,828,562
Children and youth programs 476,312 451,567
Clinical intervention services 681,808 837,706
Victims assistance and legal services 484,723 379,055
Community services and volunteer programs 371,817 423,053
Thrift store 320,797 312,253
Fundraising 333,458 281,879
Management and general 673,455 697,495
Total expenses 6,413,864 6,211,570
Net realized and unrealized loss on investments 309,222 -
Total expenses and other losses 6,723,086 6,211,570
Increase (decrease) in unrestricted net assets (795,999) 286,596
Temporarily restricted net assets:
Contributions 365,140 323,993
Net assets released from restrictions (391,912) (371,363)
Decrease in temporarily restricted net assets (26,772) (47,370)
Increase (decrease) in net assets (822,771) 239,226
Net assets at beginning of year 8,141,949 7,902,723
Net assets at end of year $ 7,319,178 $ 8,141,949
The accompanying notes are an integral part of these financial statements.
-4-
SAFEHAVEN OF TARRANT COUNTY
STATEMENT OF FUNCTIONAL EXPENSES
FOR THE YEAR ENDED SEPTEMBER 30,2008
Program Services Supporting Sevices
Victims Community
Shelter and Children Clinical Assistance Services
Transitional and Youth Intervention and Legal and Volunteer Management
Services Programs Services Services Programs Total Thrift Store Fundraising and General Total Total
Salaries and benefits S 1,731,646 S 430,930 S 573,967 S 340,337 S 327,822 S 3,404,702 S 226,895 S 173,952 S 461,396 S 862,243 $4,266,945
Food,medical and household 218,962 81 909 738 2,159 222,849 79 437 4,443 4,959 227,808
Program expenses 3,968 10,228 8,205 1,188 1,547 25,136 - 14 62 76 25,212
Assistance to clients 294,148 7,997 25 76,442 - 378,612 - - 4 4 378,616
Insurance 26,397 8,444 2,399 2,091 3,042 42,373 4,883 558 7,226 12,667 55,040
Maintenance 87,586 - 314 39 24 87,963 9,750 37 98 9,885 97,848
Utilities and telephone 222,487 917 14,778 7,225 2,798 248,205 19,635 2,616 6,709 28,960 277,165
Transportation 32,139 8,592 3,415 9,509 15,619 69,274 5,077 2,624 12,601 20,302 89,576
Professional feesloutside services 18,243 1,018 1,346 5,022 744 26,373 5,420 3,890 36,963 46,273 72,646
Rent and office expenses 78,378 5,675 69,854 30,875 16,196 200,978 3,900 48,865 67,444 120,209 321,187
Special events - - - - - - - 95,167 - 95,167 95,167
Other expenses 22,993 1,768 5,444 9,478 1,866 41,549 19,151 4,870 47,479 71,500 113,049
Total expenses before
depreciation 2,736,947 475,650 680,656 482,944 371,817 4,748,014 294,790 333,030 644,425 1,272,245 6,020,259
Depreciation of property
and equipment 334,547 662 1,152 1,779 - 338,140 26,007 428 29,030 55,465 393,605
Total expenses S 3,071,494 S 476,312 S 681,808 S 484,723 S 371,817 $5,086,154 S 320,797 S 333,458 S 673,455 $ 1,327,710 $6,413,864
The accompanying notes are an integral part of these financial statements.
-5-
SAFEHAVEN OF TAR.RANT COUNTY
STATEMENT OF FUNCTIONAL EXPENSES
FOR THE YEAR ENDED SEPTEMBER 30,2007
Program Services Supporting Sevices
Victims Community
Shelter and Children Clinical Assistance Services
Transitional and Youth Intervention and Legal and Volunteer Management
Services Programs Services Services Programs Total Thrift Store Fundraising and General Total Total
Salaries and benefits $ 1,572,938 $ 386,847 $ 729,168 $ 294,777 $ 348,101 $3,331,831 $ 225,802 $ 135,045 $ 507,560 $ 868,407 $4,200,238
Food,medical and household 223,292 798 280 594 2,027 226,991 70 831 3,059 3,960 230,951
Program expenses 735 14,732 6,320 641 9,609 32,037 - - 308 308 32,345
Assistance to clients 225,669 16,943 465 2,052 - 245,129 - - 16 16 245,145
Insurance 25,391 8,611 2,431 1,873 3,199 41,505 4,831 463 5,084 10,378 51,883
Maintenance 105,144 467 783 436 406 107,236 8,887 38 699 9,624 116,860
Utilities and telephone 212,883 872 14,579 6,694 3,812 238,840 18,159 2,222 6,839 27,220 266,060
Transportation 26,683 9,567 7,000 6,719 16,158 66,127 3,186 1,632 12,604 17,422 83,549
Professional fees/outside services 45,501 6,513 1,683 21,880 8,787 84,364 50 16,843 51,010 67,903 152,267
Rent and office expenses 91,908 4,532 69,287 27,961 25,267 218,955 3,535 47,582 64,951 116,068 335,023
Special events - - - - - - - 70,028 - 70,028 70,028
Other expenses 15,254 1,023 3,687 14,145 5,687 39,796 21,813 6,767 13,425 42,005 81,801
Total expenses before
depreciation 2,545,398 450,905 835,683 377,772 423,053 4,632,811 286,333 281,451 665,555 1,233,339 5,866,150
Depreciation of property
and equipment 283,164 662 2,023 1,283 - 287,132 25,920 428 31,940 58,288 345,420
Total expenses $ 2,828,562 $ 451,567 $ 837,706 $ 379,055 $ 423,053 $4,919,943 $ 312,253 S 281,879 S 697,495 $ 1,291,627 $6,211,570
The accompanying notes are an integral part of these financial statements.
-6-
SAFEHAVEN OF TARR.ANT COUNTY
STATEMENT OF CASH FLOWS
YEARS ENDED SEPTEMBER 30,2008 AND 2007
2008 2007
Cash flows from operating activities:
Increase (decrease) in net assets $ (822,771) $ 239,226
Adjustment to reconcile change in net assets to
net cash provided (used) by operating activities:
Depreciation 393,605 345,420
Non-cash donation (26,025) (280,334)
Loss on disposal of assets 14,855 -
Unrealized and realized (gain) loss on investments 309,222 (214,714)
Changes in assets and liabilities:
Grants receivable 94,116 (116,540)
Pledges receivable - (15,000)
Prepaid expenses (9,390) (41,239)
Accounts payable (8,717) 29,799
Accrued expenses 24,372 2,787
Deferred revenue (28,755) 76,644
Net cash provided (used) by operating activities (59,488) 26,049
Cash flows from investing activities:
Proceeds from sale of property 65,000 -
Purchases of property and equipment (410,851) (587,363)
Proceeds from sales of investments 352,657 342,413
Use of assets designated for investment in endowment 11,221 10,704
Net cash provided (used) by investing activities 18,027 (234,246)
Cash flows from financing activities-
repayment of long-term debt (37,647) (18,024)
Net cash used in financing activities (37,647) (18,024)
Net decrease in cash and cash equivalents (79,108) (226,221)
Cash and cash equivalents at beginning of period 696,759 922,980
Cash and cash equivalents at end of period $ 617,651 $ 696,759
Supplemental cash flow information:
Interest paid $ 1,281 $ 2,896
Noncash investing and financing activities:
The Organization had debt forgiven in the amount of$26,025 and is included as a
non-cash donation.
The accompanying notes are an integral part of these financial statements.
_7.
SAFEHAVEN OF TARRANT COUNTY
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30,2008 AND 2007
1 - ORGANIZATION
The accompanying financial statements include the accounts of SAFEHAVEN OF TARRANT
COUNTY, (the "Agency"), a nonprofit organization incorporated in the state of Texas and THE
WOMEN'S SHELTER ENDOWMENT TRUST (the "Trust"), (collectively referred to as the
"Organization"). The mission of the Organization is to end domestic violence through safety,
support, prevention and social change. This is done through services which shelter victims,
educate the community and support non-abusive, self-reliant families. Counseling services are
also provided at the Organization's resource centers in Arlington and Fort Worth, Texas. The
Organization is supported primarily by government and private grants and contributions from
individuals and other organizations.
During 2001,the board of the Agency formed the Trust exclusively for the benefit of the Agency.
The Agency is the owner of two entities, Shadow Haven, Inc. and Granville Haven, LLC, (the
"Entities") formed to serve as the non-managing general partner in three limited partnerships
(LP) and one limited liability corporation (LLC). The partnership interests in the LP's and LLC
are all 1% or less. The LP's and LLC were formed to provide affordable supportive housing to
low-income individuals. The Entities' equity in the LP's and LLC is nominal.
2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
BASIS OF ACCOUNTING
The accompanying financial statements are presented on the accrual basis of accounting.
Accordingly,revenues are recognized when earned and expenses are recorded as incurred.
NET ASSET ACCOUNTING
The accounts of the Organization are maintained in accordance with the principles of net asset
accounting. Under net asset accounting, resources are classified into categories of unrestricted,
temporarily restricted, and permanently restricted net assets, according to funding source
restrictions as to timing and purpose of resources.
FINANCIAL INSTRUMENTS AND CREDIT RISK CONCENTRATIONS
Financial instruments which are potentially subject to concentrations of credit risk consist
principally of cash and cash equivalents, investments, and grants receivable. Cash and cash
equivalents and investments are placed with high credit quality financial institutions to minimize
risk. Grants receivable are unsecured and are due from various grantor agencies under cost
reimbursement grants. The Organization continually evaluates the collectability of grants
receivable and maintains allowances, as considered necessary, for potentially uncollectible
pledges. The Organization maintains cash balances at several financial institutions located in
Texas. Accounts at each institution are insured by the Federal Deposit Insurance Corporation up
to $100,000. At September 30, 2008, the Organization's uninsured balances totaled$334,518.
(Continued)
-8-
SAFEHAVEN OF TARRANT COUNTY
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30,2008 AND 2007
(Continued)
2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
CASH AND CASH EQUIVALENTS
The Organization considers all highly liquid investments with a maturity of three months or less
when purchased to be cash equivalents.
PROGRAMS
The Organization pursues its objectives through the execution of the following programs:
Shelter and Transitional Services— Offers temporary housing, meals, clothing and transportation
for victims of domestic violence. Transitional living services provide longer-term support for
individuals and families while they establish a violence free life.
Children and Youth Programs — Provides counseling and recreational therapy to children who
witnessed family violence and violence prevention education to youth and teens.
Victims Assistance and Legal Services — Provides access to legal services for victims of
domestic violence, on-site crisis intervention through local police departments, transportation to
the shelter and support for victims interacting with the civil and criminal justice systems.
Clinical Intervention Services—Makes available individual and group counseling by professional
counselors to help victims overcome the trauma of family violence and regain self-reliance.
Community Services and Volunteer Programs — Presents opportunities for individuals and
community groups to become involved in reducing incidences of domestic violence. Educates
the community concerning domestic violence and services of the Organization.
CONCENTRATION OF CONTRIBUTIONS
The Organization received approximately 19% and 17% of its total support for the years ended
September 30, 2008 and 2007, respectively, from a Social Services Block Grant passed through
from the Texas Health and Human Services Commission.
INVESTMENTS
The Organization carries investments in marketable securities at their fair values in the statement of
financial position. Unrealized gains and losses are included in the change in net assets in the
accompanying statement of activities. The Organization's interest in mineral rights is carried at fair
market value as of the date the investment was donated to the Organization.
(Continued)
-9-
SAFEHAVEN OF TARRANT COUNTY
NOTES TO FINANCIAL STATEMENTS
SEPTEM13ER 30,2008 AND 2007
(Continued)
2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
PROPERTY AND EQUIPMENT
Property and equipment are recorded at cost or, if donated, at estimated fair market value at the
date of the gift. Depreciation is computed using the straight-line method over estimated useful
lives of 5 to 40 years for buildings and improvements and 2 to 20 years for equipment.
Depreciation expense totaled $393,605 and $345,420 for the years ended September 30, 2008
and 2007, respectively.
RESTRICTED CONTRIBUTIONS
The Organization reports gifts of cash and other assets as restricted support if they are received
with donor stipulations that limit the use of the donated asset. When a donor restriction expires,
that is, when a stipulated time restriction ends or purpose restriction is accomplished, temporarily
restricted net assets are reclassified to unrestricted net assets and reported in the statement of
activities as net assets released from restrictions.
FEDERAL INCOME TAX
The Organization is approved as a tax exempt organization under section 501(c)(3) of the
Internal Revenue Code. Accordingly, no provision for income taxes is included in the financial
statements.
FUNCTIONAL ALLOCATION OF EXPENSES
The costs of providing the various programs and other activities have been summarized on a
functional basis in the statement of activities. Accordingly, certain costs have been allocated
among the programs and supporting services benefited.
ESTIMATES AND ASSUMPTIONS
The preparation of financial statements in conformity with U.S. generally accepted accounting
principles requires management to make estimates and assumptions that affect the reported
amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of
the financial statements and the reported amounts of revenues and expenses during the reporting
period. Actual results could differ from those estimated.
(Continued)
-10-
SAFEHAVEN OF TARRANT COUNTY
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30,2008 AND 2007
(Continued)
2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
DONATED MATERIALS
Articles of clothing and similar items donated to the thrift store are recognized at the point of
sale. Donated materials are not recognized when received as there is no clearly measurable and
objective basis for determining the value at that time.
RECLASSIFICATIONS
Certain reclassifications have been made to the 2007 financial statements to conform to the 2008
presentation.
3 - INVESTMENTS
Investments are summarized as follows:
2008 2007
Mutual funds $ 911,654 $ 1,111,140
Equities 54,236 383,368
Certificates of deposit 193,583 214,666
Bonds 53,425 165,603
Interest in mineral rights 150,001 150,001
$ 1,362,899 $2,024,778
Investment returns consist of the following:
2008 2007
Dividend and interest $ 62,182 $ 63,874
Net realized and unrealized gain(loss)on investments (309,222) 214,714
$ (247,040) $ 278,588
J
(Continued)
-11-
SAFEHAVEN OF TARRANT COUNTY
NOTES TO FINANCIAL STATEMENTS
SEPTEM13ER 30,2008 AND 2007
(Continued)
4 -PROPERTY AND EQUIPMENT
Property and equipment consists of the following:
2008 2007
Land and improvements $ 498,850 $ 498,850
Buildings and improvements 6,428,138 6,188,266
Furniture and equipment 1,005,546 953,638
Construction in progress 115,850 164,827
Vehicles 115,566 121,503
8,163,950 7,927,084
Accumulated depreciation (3,190,971) (2,956,496)
$4,972,979 $4,970,588
5 - ENDOWMENT TRUST FUNDS
Endowment trust funds consist of investments in stocks, bonds and mutual funds for the Trust.
6 -RESTRICTIONS ON NET ASSETS
Temporarily restricted net assets are available for the following purposes:
2008 2007
Technology $ 20,918 $ 45,000
Transitional living 4,246 31,586
Communication 15,000 -
Furniture 10,000 -
Vehicle purchase 9,666
Fire prevention system - 8,312
Children and youth 18,606 978
$ 68,770 $ 95,542
Permanently restricted net assets consist of endowment fund investments to be held indefinitely,
the income from which is expendable to support program services.
3
(Continued)
-12-
SAFEHAVEN OF TARRANT COUNTY
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30,2008 AND 2007
(Continued)
7 -LONG-TERM DEBT
In 2005, the Organization borrowed $90,000 from a financial institution. The proceeds were
used in part, to retire the note used to purchase the Berry Good Buys building. The note terms
include monthly payments of$1,743 at an interest rate of 6%. The loan was paid off during the
year ended September 30, 2008.
The Organization entered into a contract in 2003 with the City of Fort Worth for property for a
low income housing project. Based on the contract, the City of Fort Worth will forgive debt of
$26,025 annually over the next 10 years. There is no stated interest rate on the debt. If the
Organization ceases to use the property for low income housing, the Organization will return the
property and its improvements to the City of Fort Worth and no loan balance or accrued interest
thereon shall be owed. The balance at September 30, 2008 is $127,956.
Debt forgiveness and principal payments for the next five years are as follows:
2009 $ 26,025
2010 26,025
2011 26,025
2012 26,025
2013 23,856
127,956
Less current maturities 26,025
$ 101,931
8 -LEASES
The Organization leases offices under the terms of four operating leases. Rent expense of
$145,234 and $132,238 is reported in the statement of functional expenses for the year ended
September 30, 2008 and 2007, respectively. Future minimum lease payments under these lease
agreements are as follows for the years ending September 30:
2009 $ 153,548
2010 153,548
2011 127,152
2012 29,214
2013 12,173
(Continued)
-13-
SAFEHAVEN OF TARRANT COUNTY
NOTES TO FINANCIAL STATEMENTS
SEPTEM13ER 30,2008 AND 2007
(Continued)
9 -EMPLOYEE BENEFIT PLANS
In 2007 the Organization initiated a new 403(b)plan for employees. Employees can make pre-tax
salary reduction contributions to the plan, up to the allowed IRS limits. Employees working
greater than 1,000 hours per year are eligible to receive employer matching and base
contributions if they are 21 years of age after one year of service. The Organization makes
matching contributions of 100 percent of the employee's salary reduction contribution up to 2
percent of the employees' compensation. In addition, the Organization makes a base contribution
of 2 percent of employees' compensation. Employees are immediately fully vested in their
individual contributions and are fully vested in the employer contributions after 5 years of service
or attainment of age sixty-five. The Organization's contributions to the plan amounted to
$68,463 and $68,725 for the years ended September 30, 2008 and 2007, respectively. During the
year ended September 30, 2007, the retirement plans for The Women's Shelter and Women's
Haven were terminated. Employees had the option to transfer their account balances to the
Organization's new 403(b)plan. The plan was last amended on August 28, 2008.
10 - DONATED SERVICES
No amounts have been reflected in the financial statements for donated services in as much as no
objective basis is available to measure the value of such services; however, a substantial number
of volunteers have donated significant amounts of their time in the Organizatiods program
services.
11 - DONATED APARTMENT UNITS
The Organization received free rent for apartment units that are provided to clients in its
transitional housing program. The estimated fair market value of these apartment units are
reflected in the accompanying statements of activities as contributions and client assistance
expense in the amount of$70,523 for the year ended September 30, 2008.
-14-
REPORT OF INDEPENDENT AUDITORS ON INTERNAL CONTROL OVER FINANCIAL
REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF
FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENTAUDITING
STANDARDS
Board of Directors
SAFEHAVEN OF TARRANT COUNTY
We have audited the financial statements of SAFEHAVEN OF TARRANT COUNTY (a nonprofit
organization) as of and for the year ended September 30, 2008 and issued our report thereon
dated November 3, 2008. We conducted our audit in accordance with U.S. generally accepted
auditing standards and the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States.
Internal Control Over Financial ReportiU
In planning and performing our audit, we considered SAFEHAVEN OF TARRANT COUNTY'S
internal control over financial reporting as a basis for designing our auditing procedures for the
purpose of expressing our opinion on the financial statements, but not for the purpose of
expressing an opinion on the effectiveness of SAFEHAVEN OF TARRANT COUNTY'S internal
control over financial reporting. Accordingly, we do not express an opinion on the effectiveness
Of SAFEHAVEN OF TARRANT COUNTY'S internal control over financial reporting.
A control deficiency exists when the design or operation of a control does not allow management
or employees, in the normal course of performing their assigned functions, to prevent or detect
misstatements on a timely basis. A significant deficiency is a control deficiency, or combination
of control deficiencies, that adversely affects SAFEHAVEN OF TARRANT COUNTY'S ability to
initiate, authorize, record, process or report financial data reliably in accordance with generally
accepted accounting principles, such that there is more than a remote likelihood that a
misstatement of SAFEHAVEN OF TARRANT COUNTY'S financial statements that is more than
inconsequential will not be prevented or detected by SAFEHAVEN OF TARRANT COUNTY'S internal
control.
A material weakness is a significant deficiency, or combination of significant deficiencies, that
results in more than a remote likelihood that a material misstatement of the financial statements
f
will not be prevented or detected by SAFEHAVEN OF TARRANT COUNTY'S internal control.
(Continued)
-15-
Board of Directors
SAFEHAVEN OF TARRANT COUNTY
Our consideration of the internal control over financial reporting was for the limited purpose
described in the first paragraph of this section and would not necessarily identify all deficiencies
in internal control that might be significant deficiencies or material weaknesses. We did not
identify any deficiencies in internal control over financial reporting that we consider to be
material weaknesses, as defined above.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether SAFEHAvEN OF TARRANT COUNTY's
financial statements are free of material misstatement, we performed tests of its compliance with
certain provisions of laws, regulations, contracts and grant agreements, noncompliance with
which could have a direct and material effect on the determination of financial statement
amounts. However, providing an opinion on compliance with those provisions was not an
objective of our audit and, accordingly, we do not express such an opinion. The results of our
tests disclosed no instances of noncompliance or other matters that are required to be reported
under Government Auditing Standards.
This report is intended solely for the information and use of the board of directors, management
and federal awarding agencies and pass-through entities and is not intended to be and should not
be used by anyone other than these specified parties.
A Limited Liability Partnership
Certified Public Accountants
Arlington, Texas
November 3, 2008
-16-
REPORT OF INDEPENDENT AUDITORS ON COMPLIANCE WITH REQUIREMENTS
APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER
COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133
Board of Directors
SAFEHAVEN OF TARRANT COUNTY
Compliance
We have audited the compliance of SAFEHAVEN OF TARRANT COUNTY(a nonprofit organization)
with the types of compliance requirements described in the U.S. Office of Management and
Budget (OMB) Circular A-133 Compliance Supplement that are applicable to each of its major
federal programs for the year ended September 30, 2008. SAFEHAVEN OF TARRANT COUNTY's
major federal programs are identified in the summary of auditor's results section of the
accompanying schedule of findings and questioned costs. Compliance with the requirements of
laws, regulations, contracts and grants applicable to each of its major federal programs is the
responsibility of SAFEHAVEN OF TARRANT COUNTY's management. Our responsibility is to
express an opinion on SAFEHAVEN OF TARRANT COUNTY's compliance based on our audit.
We conducted our audit of compliance in accordance with U.S. generally accepted auditing
standards; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; and OMB Circular A-133,
Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB
Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about
whether noncompliance with the types of compliance requirements referred to above that could
have a direct and material effect on a major federal program occurred. An audit includes
examining, on a test basis, evidence about SAFEHAVEN OF TARRANT COUNTY's compliance with
those requirements and performing such other procedures as we considered necessary in the
circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit
does not provide a legal determination on SAFEHAVEN OF TARRANT COUNTY's compliance with
those requirements.
In our opinion, SAFEHAVEN OF TARRANT COUNTY complied, in all material respects, with the
requirements referred to above that are applicable to each of its major federal programs for the
year ended September 30, 2008.
i
(Continued)
-17-
Board of Directors
SAFEHAVEN OF TARRANT COUNTY
Internal Control Over Compliance
The management Of SAFEHAVEN OF TARRANT COUNTY is responsible for establishing and
maintaining effective internal control over compliance with requirements of laws, regulations,
contracts and grants applicable to federal programs. In planning and performing our audit, we
considered SAFEHAVEN OF TARRANT COUNTY'S internal control over compliance with
requirements that could have a direct and material effect on a major federal program in order to
determine our auditing procedures for the purpose of expressing our opinion on compliance, but
not for the purpose of expressing an opinion on the effectiveness of internal control over
compliance. Accordingly, we do not express an opinion on the effectiveness of SAFEHAVEN OF
TARRANT COUNTY'S internal control over compliance.
A control deficiency exists in an entity's internal control over compliance when the design or
operation of a control does not allow management or employees, in the normal course of
performing their assigned functions, to prevent or detect noncompliance with a type of
compliance requirement of a federal program on a timely basis. A significant deficiency is a
control deficiency, or combination of control deficiencies, that adversely affects the entity's
ability to administer a federal program such that there is more than a remote likelihood that
noncompliance with a type of compliance requirement of a federal program that is more than
inconsequential will not be prevented or detected by the entity's internal control.
A material weakness is a significant deficiency, or combination of significant deficiencies, that
results in more than a remote likelihood that material noncompliance with a type of compliance
requirement of a federal program will not be prevented or detected by the entity's internal
control.
Our consideration of the internal control over compliance was for the limited purpose described
in the first paragraph of this section and would not necessarily identify all deficiencies in internal
control that might be significant deficiencies or material weaknesses. We did not identify any
deficiencies in internal control over compliance that we consider to be material weaknesses, as
defined above.
This report is intended for the information of the board of directors, management and federal
awarding agencies and pass-through entities and is not intended to be and should not be used by
anyone other than these specified parties.
A Limited Liability Partnership
Certified Public Accountants
i Arlington, Texas
November 3, 2008
-18-
SAFEHAVEN OF TARRANT COUNTY
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED SEPTEMBER 30,2008
A. Summary of Audit Results
1. The auditor's report expresses an unqualified opinion on the financial statements of
SAFEHAVEN OF TARRANT COUNTY.
2. No significant deficiencies relating to the audit of the financial statements are
reported in the Report of Independent Auditors on Internal Control Over Financial
Reporting and on Compliance and Other Matters Based on an Audit of Financial
Statements Performed in Accordance with Government Auditing Standards.
3. No instances of noncompliance material to the financial statements of SAFEHAVEN of
TARRANT COUNTY were disclosed during the audit.
4. No significant deficiencies relating to the audit of the major federal award program
are reported in the Report of Independent Auditors on Compliance with Requirements
Applicable to Each Major Program and Internal Control Over Compliance in
Accordance with OMB Circular A-133.
5. The auditor's report on compliance for the major federal award program for
SAFEHAVEN OF TARRANT COUNTY expresses an unqualified opinion.
6. Audit findings relative to the major federal award program for SAFEHAVEN OF
TARRANT COUNTY are reported in Part C of this Schedule.
7. The program tested as major programs were U.S. Department of Justice Victim
Assistance Program Grant CFDA # 16.575 and the U.S. Department of Housing and
Urban Development Supportive Housing Program Grant CFDA# 14.235.
8. The threshold for distinguishing Types A and B programs was $300,000.
9. SAFEHAVEN OF TARRANT COUNTY was determined to be a low-risk auditee.
B. Findings-Financial Statements Audit
None
C. Findings and Questioned Costs - Major Federal Award Programs Audit
None
-19-
SAFEHAYEN OF TARRANT COUNTY
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED SEPTEMBER 30,2008
Pass-through Grantor/Program Title CFDA# Pass-through Grantor# Expenditures
U.S.Department of Health and Human Services:
Texas Health and Human Services Commission:
Social Services Block Grant 93.667 529-08-0013-00008 $ 1,038,932
Texas Department of Agriculture:
Child and Adult Care Food Program 10.558 75Q3052 72,190
U.S.Department of Housing and Urban Development:
City of Arlington:
Emergency Shelter Grant 14.231 08-132 58,609
City of Fort Worth:
Emergency Shelter Grant 14.231 37586 14,402
Emergency Shelter Grant 14.231 37582 24,413
Tarrant County:
Emergency Shelter Grant 14.231 S-08-UC-48-0001 12,507
Supportive Housing Program Grant 14.235 TXOIB601008 178,710
Supportive Housing Program Grant 14.235 TXOIB601029 22,778
Supportive Housing Program Grant 14.235 TXOIB601025 57,296
Supportive Housing Program Grant 14.235 TXOIB601020 30,460
Supportive Housing Program Grant 14.235 TXOIB501014 88,742
Texas Department of Housing and Community Affairs:
Emergency Shelter Grant 14.231 42080000304 73,309
U,S.Department of Justice:
Texas Department of Criminal Justice:
Crime Victim Assistance 16,575 1375610 494,142
Juvenile Justice and Delinquency
Prevention 16.540 JA-07-J20-17982-03 29,079
Office of Attorney General of Texas:
Crime Victim Compensation 16.576 0803346 58,189
City of Fort Worth:
Enforcement of Protection Orders Program 16.590 2007-WE-AX-0004 60,389
Tarrant County:
Violence Against Women Formula Grant 16.588 WF-06-V30-15136-09 60,300
U.S.Department of Labor:
Tarrant County:
Community Based Job Training Grants 17.269 07-AII-TAN-007 2,108
Direct Assistance:
Department of Justice-Violence Against
Women Formula Grant 16.524 2005-WL-AX-0087 210,374
Department of Justice-Domestic Violence,
Stalking,or Sexual Assault Grant 16.736 2007-WH-AX-0002 67,094
Federal Emergency Management Agency
Emergency Food and Shelter Program 97.024 8376-00 38,336
Total federal awards $ 2,692,359
t
-20-
SAFEHAVEN OF TARRANT COUNTY
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED SEPTEM13ER 30,2008
1 - BASIS OF PRESENTATION
The accompanying schedule of expenditures of federal awards includes the federal grant activity
Of SAFEHAVEN OF TARRANT COUNTY and is presented on the accrual basis of accounting. The
information in this schedule is presented in accordance with the requirements of OMB Circular
A-133, Audits of States, Local Governments, and Non-Profit Organization. Therefore, some
amounts presented in this schedule may differ from amounts presented in, or used in the
preparation of, basic financial statements.
-21-
SAFEHAVEN OF TARRANT COUNTY
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
YEAR ENDED SEPTEMBER 30,2008
None
-22-
Exhibit B
SafeHaven of Tarrant County
Revised Budget Detail Worksheet
ge�SAin T
Position Description % on Project Total
Education outreach specialist $13.50 x 2080 hours x 50% $14,040.00
Sub-Total $14,040.00
Rein
Position ,4
Position Description Total
FICA-$28,080 x .0765=$2,148.12
SUI- $9,000 x .02376= $213.84
Education outreach Workers comp- $28,080 x .0136=$381.89 $4,172.73
specialist Health insurance- $420/month x 12=$5,040.00
Retirement- $28,080 x .02=$561.60
Total=$8345.45 x 50%
Sub-Total $0.00
Purpose of Travel Location Item Computation Cost
Local Travel Forth Worth 6,0000 miles x .55 mile $3,300
Sub-Total $3,300.00
D:zEqupuYentS4i
Unit
Price/
Item Description Number Total
Laptop computer Laptop to be used by education outreach specialist $465.00 $465.00
Sub-Total $465.00
Unit Price/
Item Description Number Total
Copies Educational materials about domestic violence $0.10 x 2,500 $250.00
Sub-Total $250.00
x
F:= Consuiltants an'd Cont�ractor�Sei�ce� 3 � � °' :r
Unit Price/
Item Description Number Total
Sub-Total $0.00
Unit Price/
Item Description Number Total
$0.00
Sub-Total $0.00
1 of 2
aa t�ryy '� 4' t t : " Art
,
Budget Category Amount
A. Personnel $14,040.00
B. Fringe $4,173.00
C. Travel $3,300.00
D. Equipment $465.00
E. Supplies $250.00
F. Consultants and Contractor Services $0.00
G. Other Costs $.00
TOTAL PROJECT COSTS $22,228.00
2 of 2
Exhibit C
Monthly Request for Reimbursement (RFR)
FY 2010 Community-Based Programs
Program Period 10/1/09 to 08/31/10
Submit to: Fort Worth Police Department Submitting Agency: SafeHaven of Tarrant County
Sasha Kane Agency Contact Name: Mary Lee Hafley
350 West Belknap Street Phone Number. 817-S35-6462
2nd Floor Email:
Fort Worth,TX 76102 Invoice Number:
Period covered by this request: to
mm/dd/yy mm/dd/yy
A B C D E
Total of Previous (B+C) (A-D)
Reimbursements This Total Balance
Budget Category Budget Amount Requested Request Requested Available
1 Personnel $ - .1 ;Q40bQ' $ - $ - $ :, a'a , : s ? $> 4r 60;
2 Fringes; ¢°l " Q0 $ - $
3 Travel $ ry3;300a " $ - $
4 Equipment $ - $
5 Supplies $ k w $ m. ` $ - $
6 Construction $ - $ - u '
$
7 Consultants/Contracts $ , ..fir. - $
8 Other-Direct Cost �$:� ...'� �� ns.`.r $ $ $`r<. �4.. : r
9 Indirect Costs $ - $
Total Programmatic Costs $� 22,22,&OO' $ - $
Please Attach:
I. Attach copies of invoices and the receipts on all expenditures
2. For Personnel Cost, include copies of signed times sheets
3. Attach a copy of Monthly Performance Report
Summary:
Total Budget: $ 22,228.00
Previous Requests: $ -
I have reviewed this request and certify that the listed This Request: $ -
expenses are accurate and are chargeable to the Total Spent: $ -
CCPD Community Based Program approved budget. Balance left in grant: $ 22,228.00
In ;3; v `Account{ . Center°>
Grantee Authorized Official Date
Title
Exhibit D
FY 2010 Community-Based Programs
Performance Narrative
Program Period 10/01/09 to 08/31/10
Submit to: Fort Worth Police Department Submitting Agency: SafeHaven of Tarrant County
Sasha Kane Agency Contact Name:Mary Lee Hof ley
350 West Belknap Street email:
2nd Floor Phone Number: 817-535-6462
Fort Worth,TX 76102
Performance Measures
Period covered: to
Number of community members and partners involved in the planning phase for 76110
community(unduplicated)
Number of Advisory Council Meetings
Number participating in meetings
Number of volunteers recruited (unduplicated)
Number of focus groups facilities
Number of surveys completed in focus groups
Number of education events held in the community during the month
Number of participants attending education events held in the community during the month
Please include a narrative of events and accomplishment that occurred during the reporting month.
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/20/2009
DATE: Tuesday, October 20, 2009 REFERENCE NO.: **C-23860
LOG NAME: 35FY 1 OSAFEHAVENTC
SUBJECT:
Authorize a Contract with SafeHaven of Tarrant County for the Fiscal Year 2010 Community—Based Funding
from the Crime Control and Prevention District Fund in the Amount of$22,228.00 to Operate a Family
Violence Prevention Program
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a contract with SafeHaven of
Tarrant County for the Fiscal Year 2010 community—based funding from the Crime Control and Prevention
District Fund in the amount of$22,228.00 to operate a family violence prevention program.
DISCUSSION:
The Crime Control and Prevention District(CCPD)Board included funds totaling $200,000.00 in its Fiscal
Year 2010 budget for community—based crime prevention programs. Funding requests for community
programs were solicited through a Request for Proposal (RFP)issued in March 2009. Twenty—two requests
for funding were received totaling more than $1,100,000.00.
A panel consisting of three CCPD Board Members, City staff and community representatives was assembled
to evaluate the proposals to ensure that minimum qualifications were met and that the proposed projects met
one or more of the goals of the CCPD. The CCPD Board reviewed the panel's recommendations at its August
13, 2009, meeting. The CCPD Board subsequently approved the panel's recommendation to fund six of the
crime prevention programs including SafeHaven of Tarrant County(SafeHaven). The term of the contract is
October 1,2009,through September 30, 2010.
SafeHaven is a prevention program focused on educating communities on ending and preventing family
violence. The program supports crime prevention using a holistic approach to primary prevention by
challenging and changing social norms and behaviors around domestic violence. The program approach
educates communities on family violence,but obtains community input and leadership on how to end family
violence within a particular community.The SafeHaven staff works directly with schools,churches, City
government, law enforcement,business and civic organizations to create an individualized plan of response
to family violence.The program will serve 1,000 youths and adults.
FISCAL INFORMATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Crime Control and Prevention District Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
GR79 539120 0359504 $22,228.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Tom Higgins (6192)
Originating Department Head: Jeffrey Halstead (4231)
Additional Information Contact: Sasha Kane (4243)
ATTACHMENTS
1. RE GR79.msg