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HomeMy WebLinkAboutContract 45631 (2)CFrY sP(©GTE a , COO MU Mno 01) I PRINCIPAL PROCUREMENT AGENCY CERTIFICATE EXHIBIT A-2 BULK FUEL The City of Fort Worth, Texas, in its capacity as a Princip; ' Procurement Agency for National Intergovernmental Purchasing Alliance Company ("National IPA"), agrees to pursue a Master Agreement for Bulk Fuel. This Master Agreement will be pursued in accordance with the project timeline and anticipated award date agreed to in this Exhibit A-2 incorporated herein. This Exhibit A-2 shall terminate in the event the Master Agreement solicitation is canceled, is not awarded, or is not awarded within 18 months of the date of the last signature indicated below. CITY OF FORT WORTH, TEXAS dig n Susan Alanis Name Assistant City Manager Title Date APPROVED AS TO FORM AND LEGALITY: l ) 3;--1 1 erg_ Assistant City Attorney N�TI9NAL INTERGOVERNMENTAL P RUMS ALLIANCE COMPANY 1 r Signature Name Title Date Ward H. Brown Chief Operating Officer s i 4 I i OFFICIAL RECORD CITY SECRETARY FT. ;ibORM,T • PRINCIPAL PROCUREMENT AGENCY CERTIFICATE Exhibit A-2 Bulk Fuel Timeline 2014 JANUARY FEBRUARY 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19202122232425 26 27 28 29 30 31 MARCH 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16171819202122 23 24 25 26 27 28 29 30 31 MAY 1 2 3 4 5 6 7 8 910 11 12 13 14 15 16 17 18192021222324 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 SEPTEMBER 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 NOVEMBER 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16171819202122 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16171819202122 23 24 25 26 27 28 APRIL 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 JUNE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15161718192021 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 OCTOBER 1 2 3 4 5 6 7 8 91011 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 DECEMBER 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Title Contracting Officer RFP # Bulk Fuel Darian Gavin Event Decision to Proceed with RFP with IPA Conversations with key potential suppliers Development of RFP with Internal Users and IPA Submission of RFP Template and/or Terms and Conditions for IPA Review Draft Completed Draft review with National IPA Final RFP Prepared IPA Final Review Prior to Posting Anticipated Release Date Post RFP Send to IPA for posting on Website Pre -Proposal Conference Minutes and Addendums post Pre - Proposal RFP Due Evaluation of RFPs received Interviews and BAFO's Contract Negotiations/Execution of IPA Admin Agreement Council or Board Consideration Date Anticipated Award Date Score sheets and all documentation sent to IPA to ensure complete posting of all documents from the RFP process and award Anticipated Official Roll out Date Phone (817)392-2057 Time required 2 Weeks 30-45 days 5 days 2 weeks 7-10 days 2-5 days 2-3 days l day 1 day 1 day 2 week from issuance 1 week from pre -proposal 30-45 days from issuance 2-4 weeks post due date 2-4 weeks post due date Executed concurrently with PPA contract 2-6 months from issuance Immediately post award Within one month post award Completion Date March 14 Week of March 17 May 9 May 9 May 14 May 14 May 14 Week of June 2nd Week of June 13th June 26th July 25th July 25th August 22nd September 9th