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HomeMy WebLinkAboutContract 45636 (2)at&t May 12, 2014 CITY OF FORT WORTH 1000 Throckmorton Street Fort Worth, TX 76102 RE: CWOTS Record Number 347T14 Dear Mr. Meza, C11'' JjJj 1;,t `JJ GA'4Cu[ tiV50 This letter is in regards to your request for Southwestern Bell Telephone Company to perform construction services for you. Enclosed please find an Application and Letter of Agreement for Construction Services. This application describes the construction services you have requested along with the associated charges for us to do the work. We require an advance payment on this amount, which is also shown on the application. Both the APPLICATION and the ADVANCE PAYMENT, made payable to AT&T, must be received by our office before we can proceed on your behalf with the work. Our mailing address for these documents is listed below: Southwestern Bell Telephone Company d/b/a AT&T Texas Attn: Judith Remington Street Address: 4801 Matlock Road, Room B16 City, State, Zip: Arlington, TX 76018 If you decide not to proceed with this work, please call our business office so that we may cancel your request. As always, please feel free to contact our business office at 888-321-8536 if you have any questions regarding this matter. Please refer to the record number at the top of your application to assist us in locating your file. Sincerely, oftedifir glemittylow Judith Remington CWOTS Dept. — Red River District Southwestern Bell Telephone Company 817-467-8195 or 888-321-8536 Phone 817-467-8198 or 800-851-7311 Fax Wilkt. RECORD M'1i51 SECRETARY i�'f. WORM, It at&t • AT&T Texas Page 1 APPLICATION and LETTER OF AGREEMENT FOR CONSTRUCTION SERVICES CWOTS Record Number: 347T14 Billing Telephone Number: Special Bill BILL TO: CITY OF FORT WORTH ("Applicant") 401 West 13th Street Fort Worth, TX 76102-4616 WORK SITE LOCATION: Evans Avenue and Dashwood Street DESCRIPTION OF CONSTRUCTION SERVICES TO BE PERFORMED: This cost estimate is for project to remove four poles and the existing 50 pair cable to clear the area for future community center, per the City of Fort Worth's request. LABOR EXPENSE: $5,802.07; MATERIAL EXPENSE: $0.00; CHARGE FOR CONSTRUCTION SERVICES: CONTRACT PRICE: $5,802.07 Applicant requests that Southwestern Bell Telephone Company d/b/a AT&T Texas (hereafter "SWBT") perform the above -described construction services on Applicant's behalf. Applicant agrees to pay the charge(s) indicated above for such services. The charge(s) will be computed in accordance with Southwestern Bell Telephone Company's ordinary accounting practices and will include allocated costs for labor, engineering, materials, transportation, motor vehicles, tool and supply expenses and sundry billings from sub -contractors and suppliers for work and materials related to the job. PRICE QUOTE The price is guaranteed for 60 days from April 4, 2014. If the charges are not accepted within 60 days the order will be cancelled and a new order will need to be placed. The second estimate may be higher than the price that was originally quoted. PAYMENT Applicant agrees to make an advance payment of $5,802.07 prior to commencement of the work. Charges for construction services will be billed on a special bill separate from the bill that Applicant receives for telephone service. at&t AT&T Texas Page 2 Applicant agrees to make payment on change orders within thirty (30) days of the date of signature on the change order. Failure to make payment within the designated thirty (30) day time period will operate to cancel the change order and Southwestern Bell Telephone Company will cease all work activity on the project until payment is made. When the Applicant agrees to Interval Billing *, the balance of the Contract Price or Actual Cost (as applicable) will be made in monthly payments. If the Actual Cost made varies from the Estimated Cost, then a correcting adjustment will be made in the last payment. If the parties cannot agree to Interval Billing, Applicant will make an advanced payment as indicated above. *Applicable to orders over $25,000 and work will take 6 or more months to complete. STOP WORK ORDER In the event that Applicant issues a stop work order, or places the project "on hold", at any point during the progress of the work, said stop work order or request to "hold" work must be issued in writing and must be delivered via certified mail, return receipt requested to Natasha N ewbrough, 4801 Matlock Road, Room B16, Arlington, Texas, 76018. If Applicant issues a stop work order, or a request to "hold" work, the contract price quoted herein will remain valid until sixty (60) days from the date of the stop work or "hold" work order. At the expiration of the sixty (60) days, the contract price quoted herein will expire and a new contract price will be determined and provided, in writing, to Applicant. The new contract price may be higher than the contract price quoted in this custom work order. If, after issuing a stop work, or "hold" work order, Applicant elects to cancel the contract, Applicant must inform Southwestern Bell Telephone Company, in writing of the cancellation. S outhwestern Bell Telephone Company, will deduct any expenses incurred in performing the work from Applicant's advance payment and refund any remaining funds to Applicant. U nder no circumstances will Southwestern Bell Telephone Company, be responsible to Applicant for any alleged damages or additional expenses incurred by Applicant as a result of a stop work order or an order to "hold" work on the project. CANCELLATION If the Applicant cancels the work prior to completion, Applicant must notify Southwestern Bell Telephone Company, in writing of said cancellation. If Applicant elects to cancel the work prior to completion, Applicant agrees to pay Southwestern Bell Telephone Company for the costs it has incurred in starting performance under the contract. If Applicant has made an advance payment, Southwestern Bell Telephone Company will deduct its costs and expenses incurred as of the date of Applicant's notice of cancellation from the amount of the advance payment. Any amount remaining will be refunded to Applicant. AT&T Texas at&t Page 3 CHANGES IN SCOPE OF WORK OR CHANGES IN FIELD CONDITIONS Should concealed conditions exist, including conditions that may exist below the surface of the ground, or if conditions exist that could not have been anticipated by Southwestern Bell Telephone Company at the time of this agreement, Southwestern Bell Telephone Company will be entitled to additional funds and/or additional time to complete the work. Southwestern Bell Telephone Company will request such additional funding and/or additional time through a request for a change order. Conditions that may materially alter the scope of the work and/or the cost associated with the work include but are not limited to conditions that exist below the surface of the ground and could not have been anticipated at the time of the price quote, above ground barriers, Acts of God affecting the progress or sequencing of the work, labor disputes, and other conditions or circumstances that Southwestern Bell Telephone Company, could not reasonably anticipate at the time of providing the above referenced price quote to Applicant. Should Applicant order or seek changes in the scope of the work, Southwestern Bell Telephone Company is entitled to seek from Applicant additional funds as necessary to perform the work, and additional time, as necessary to complete the work. Said request for additional funds and/or additional time will be through change order. All change orders will be in writing. All change orders will be submitted and accepted by Applicant before Southwestern Bell Telephone Company proceeds to execute the work or, if work has been initiated on the project, continues with executing the work except in an emergency endangering life or property. Applicant is deemed to have accepted the terms of any change order by signing where indicated on the change order. Under no circumstances will Southwestern Bell Telephone Company's request for a change order be deemed or used as evidence of delay on the project. Nor will any change order issued in this project be used to charge Southwestern Bell Telephone Company with responsibility for any alleged delay on the project. NO DAMAGE FOR DELAY Under no circumstances will Southwestern Bell Telephone Company be held liable to Applicant for any alleged delay on the project that forms the basis for this agreement for construction services. AT&T Texas at&t Page 4 TIME TO COMPLETE Any representation by Southwestern Bell Telephone Company, its agents, servants or employees that the project, will be complete by a certain date or certain time period is strictly an estimate and not binding on Southwestern Bell Telephone Company, its agents, servants, or employees. All estimated completion dates are subject to changing conditions in the field, changes in the scope of the work, relocation of existing utilities not within Southwestern Bell Telephone Company's control, Acts of God, weather delays, labor disputes, vendor/contractor disputes, and other conditions or circumstances that Southwestern Bell Telephone Company, its agents, servants, or employees, could not reasonably anticipate at the time of the estimate. CHOICE OF LAW Texas law governs the application of this agreement and all terms contained therein. ENTIRE AGREEMENT The parties agree that the terms set forth herein constitute the entire agreement and there are no other agreements regarding the project that is the subject of this agreement between the parties. MODIFICATION & NOTICE Any modification to this agreement must be made in writing and signed by bot OFFICIAL kIECORD CITY SECRETARY I' pansWORTH, TX Any party to this agreement may provide the other party with notice of any fact or condition by providing such information in writing and serving said writing via certified mail, return receipt requested. ACCEPTED FOR CITY Og FORT WOtTH: \1/4� Authorized Signa'ture, itle or Relationship to Company pr Individual .s' . ■ i ` Company: Printed Name: Date: k. v - tl PR ACCEPTED FOR SOUTHWESTERN BELL TELEPHONE COMPANY: //2 XALL it a/ i Ti e. anager — 0 Planning &engineer Design Company: Printed Name: Date: AS TO FORM AND LEGALITY: CITY ATTORNEY SWBT dba AT&T Texas Natasha Newbrough 6-13'114