HomeMy WebLinkAboutContract 45635-A1 (2)DocuSgn Envelope ID: 979DE5DA-49E6-4AF3-A140-A5444C0CD26D
CITY SECRE'TARY Lica-
CONTRACT NO. kJ) US
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 45635
This Amendment is made between the City of Fort Worth, TX ("Customer" or "City"), a
municipal corporation, acting herein by and through Fernando Costa, its duly authorized
Assistant City Manager and SunGard Public Sector Inc. ("SunGard Public Sector" or
"Contractor"), and acting herein through their duly authorized representatives, enter into the
following agreement:
WHEREAS, City and Contractor entered into an Agreement identified as Fort Worth
City Secretary Contract No.45635 for a period of one year beginning October 1, 2013 [SunGard
Public Sector contract No. FTWO-130472], and
WHEREAS, it is the collective desire of both City and Contractor to amend the
Agreement to allow Contractor to provide professional services to City by performing a Business
Process Review of the City of Fort Worth Water Department's Utility Billing System.
NOW THEREFORE, KNOWN ALL BY THESE PRESENT:
Fort Worth City Secretary Contract No.45635 is hereby amended by:
1. Adding section 3.5 under "Support Services" to read
"3.5 In addition to the Support Services that are provided hereunder, Contractor will
conduct a one-time Business Process Review of the City of Fort Worth Water Department's
Utility Billing System. City's Business Process Review is detailed in the attached Budgetary
Quote #Q-00007548 with a Presented Date of 4/22, 2014, which is incorporated within this
Amendment as if copied in full. Services include 32 hours onsite plus a prepared
findings/recommendations document.
Topics to cover include, but are not limited to:
a. Review revenue type codes and associated account numbers in the CR system;
b. Review charge type codes and associated account numbers in the CX system;
c. Discuss system control of both systems to ensure recommended configuration; and
d. Discuss daily update process and the corresponding reports that are generated to clarify what
entries result from the transactions.
The City's Business Process Review shall commence on a date agreeable by both Contractor and
City ("commencement date"), but at least within sixty (60) days of execution of this Agreement
Amendment. Contractor will perform all services related to this section 3.5 within sixty (60) days
from the commencement date."
2. Adding section 11 to read
"Section 11 BUSINESS PROCESS REVIEW FEES.
First Amendment to Fort Worth City Secretary Contract No. 45635
OFFIcn Itn
CITY SECRETARY
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RECEIVED JLJN 3 0 2014
DocuSign Envelope ID: 979DE5DA-49E6-4AF3-A140-A5444C0CD26D
City will pay Contractor an amount up to $12,800.00 to conduct the Business Process
Review described in section 3.5 of this Agreement. The City will pay Contractor
$10,800.00 in consulting services fees to conduct the Business Process Review.
Contractor may also be reimbursed for an amount which is estimated at $2,000.00 and
shall not exceed $3,000.00 for related travel expenses. Such travel expenses will be
governed by SunGard Public Sector's Corporate Travel and Expense Reimbursement
Policy. City will pay fifty percent (50%) of the consulting service fee ($5,400.00) upon
execution of this Agreement Amendment. City will pay the remaining fifty percent
(50%) of the consulting service fee and any actual costs of related travel expenses, which
shall not exceed $3,000.00, within thirty (30) days of receiving an invoice from
Contractor after completion of the services outlined in section 3.5 of this Agreement
Amendment. Fees stated in this Amendment do not include sales (or equivalent) taxes.
Taxes due, if any, will be added to Customer's invoice."
All other terms, provisions, conditions, covenants and recitals of said Agreement not expressly
amended herein shall remain in full force and effect.
APPROVED FOR
CITY OF FORT WORTH:
C1-1114/44446{del----e)
By:
Fernando Costa
Assistant Ci4t&7j4
Mager
Date:
APPROVED AS TO FORM
AND LEGALITY:
r
By:
Jessica Saigs) an
Assistant City Attorney
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By: ayser
Cit1y Secretary
Contract Authorization:
M&C: t%)
Date Approved:
APPROVED FOR
CONTRACTOR:
DocuSigned by:
(kris (4utkau,
By:-0240C20A72094BA...
Christian Coleman
VP and CFO
Date: 6/27/2014
First Amendment to Fort Worth City Secretary Contract No. 45635
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DocuSign Envelope ID: 979DE5DA-49E6-4AF3-A140-A5444C0CD26D
SUNGARD'
PUBLIC SECTOR
Quote Prepared By:
Amanda Fauver
1000 Business Center Drive, Lake Mary, FL 32746
Phone: (407) 304-3922 Fax: (407) 304 4208
Email. amanda.fauver@sungardps.com
Q uote #
Q -00007548
Account: Fort Worth, TX
Contact: David Holt
Address: 1000 Throckmorton Street
Fort Worth, TX 76102
Phone: (817) 350-3625
Presented Date
4/22/2014
Professional Services
Product Code
PS-HLC
FTWO FTW2
Budgetary
Valid Until
7/31/2014
Quote Prepared for:
P roduct Name
P rof Svc -High Level Consulting
S ervices Fee
Service Type
Consulting Services
Total:
Extended Price
10,800.00
10,800.00
uote
Net Price
10,800.00
10,800.00
Travel and Living Estimate
Travel and living expenses are an estimate. Actual expenses will be charged per our travel policy.
2,000.00
Total License Fees and Professional
Services (Excludes Maintenance)
10,800.00
Total Amount
10,800.00
Comments:
Customer Information Systems Business Process Review includes 32 hours onsite plus a prepared findings/recommendations
document.
Topics to cover include, but are not limited to:
1. Review revenue type codes and associated account numbers in the CR system
2 Review charge type codes and associated account numbers in the CX system
3. Discuss system control of both systems to ensure recommended configuration
4. Discuss daily update process and the corresponding reports that are generated to clarify what entries result from the transactions
SUNGARD°PUBLIC SECTOR
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