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HomeMy WebLinkAboutContract 45783 (2)d �- t= zn UU�'- ; 'I�� - _I g "� �b ., 6 a i. 4 .a J u L i.a 6 d U ✓ U O D 0 U U C--, t/ wet @ @J This Lf 9PPr-MPMT 1 hr atlir� n thr: 1 1 Ii� ! \I \�1=i V i i 6 1 fE3 f-S Ted 1.0 U i 1 LI i� fTx, rife aThs16 y %ay 8ECRITCARY ( tkru '-' Wt(f :7X3 HD 101:-S EGVA .r - a Fnrf worth, n Taxn a hrtrnc t i Ic 1 d 1 1. U V %S 1 6 1 i, Fri 1 !! L\ L!i LA 1 1 %# 11 I Lam? 1 municipality (the "CITY"), and Shield Engineering Group, PLLC, authorized to do business in Texas, (the "ENGINEER"), for a PROJECT aeneraily described as: J. T . Hinkle Park, Oakland ake Park, Sylvania Part/Riverside Community Center, and I est Spurs Pa_r#k. 8cp i & M %1, I ham Srnnn n$ 'R��;ir'pc io cc3r fnr�ih in A tnoh� nnr !\ I i i!� b�icl�Qf !!I l i V i!!l,f Ld I!J Ld i,�I, 1lai LI 1 11 i 1 •66L4%dI 11 1 i1JI 6 1 it C l�mnernontoon 11 va V` 6F7B�� 6u FNr INFFI s r mncnn Tlx:? lc crat fnrthin.Attar hnia-Int R A re i cta 8 %B 6ut5 aU8 Term tf Paymentrti n tfi,-ens tn thca FNnINFFRon/;II e ,made fnIln �o�: A. Invoice and Payment 191 \Ani (3) 1. Thr!! FFBnninala r chill nrnvi%.4 cthev c11tJ %el IFcint d%Anyrta.rJn-tL.i4tinn , iI!ding hilt [dk,1 not limited to meeting the requirements set forth in Attachment D to this AGREFMENT, to reasonably substantiate the invoices. Thpb itc5t tol,f monthly in©n�irE.d rLm-!!cF fr''III19J1@inNrki ntrnLerrinr,lfthiVm AGREEMENT. Invoices are due and payable within 30 days of receipt. Ligon completion of services enumerated in Article I: the final payment of any balance wili be due within 30 days of receipt of the final invoice. City of Fort Worth, Texas SttAnr1arri Anrialcar cant frig rngipogiring Re1aferl rlctczion ServiceQ PMO Official Release Date: 05/04/2012 Page 1 of 16 uricrivEo itil Pi 8 211V OFFICIAL RECORD CITY SECRETARY FT. WORTNI TX (a; (5) In thee avant of a rlicnl lterl or contested hiilinr! only that pnrtion so contested will be withheld from payment, and the undisputed portion will be paid. The CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested norfion of the billing until mutually resolved. If the CITY 1 fails to make payment in full to ENGINEER for billings contested �! 2-:•aL -within r+rt days F 31s- -'- z! !a_ ENGINEER �. in GJUUU faith l -Itl lli 1 QU days+ of the amount loll It UUC, the ENGINEER Imlay, alter giving 7 days' written notice to CITY, suspend services under this AGREEMENT until paid in full. in the event of suspension of services, the ENGINEER shall have no liability to CITY for delays or damages caused the CITY horn! ice of Stith suspension of services. Artirlat RI Obliaations of the Enaineer Amendments to Article IV, if any, are included in ®trachment C. A. General Tha FIU(1INIFFP tAIili carve as ilia CITY'c nrnfoccionai engineering representative under this Agreement, providing professional engineering consultation and advice and furnishing customary services incidental thereto. B. Standard of Care TIe. i. _L1�� d applicable 6a the ENGINEER .. !1 L-r_ 81�e The Ie standard d UI care appliwule to tl le b services will be the degree of skill and diligence normally employed in the State of Texas by professional engineers or consultants performing the same or similar services at the time such services are performed. Si ihai lrfare In ueatinatinne (11 The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys; tests, test borings; or other subsurface investigations in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the L'I t 1' 1io11tier I Ill lg the 1 Cbultb of bd1 I le. Such surveys, tests, and 6' 6:s_a shall furnished &L- f+l 1 6! investigations ions SI Idll be f ur nisi led by the CITY, , unless otherwise specified in Attachment A. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 05/04/2012 Page 2 of 16 n (2) In cnile fniuindntinn nrnundwater, and ether subsurface investigations the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations. exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that 1r affect the total PROJECT 1 a1 T could affect tiie total rROJEC I cos and/Ur execution. These cor iu�' LIUI Ib di rU uustiexecutuui 1 el tULS dre IlUI the it tbPUI ISIUIIity uI the ENGINEER. P'rnpartt nn rf Engineering Drawings The ENGINEER will provide to the CITY the original drawings of all plans in ink on reproducible mylar sheets and electronic files in .pdf format; or as otherwise approved by CITY, which shah become the property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the ENGINEER shall not be liable for the use of such drawings or any pi UleUt other than 1 the PROJECT described herein. eif 1. E. Engineer's Personnel at Construction Site The presence nr di sties of the ENGII\9EER'n personnel at n construction site, whether as on -site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction I I ICti suds, means, meal Is, techniyleb, seljUwl luab, and procedures I teeuebbdl fuI uuuiuiniraui I_ and completingIt • ti f t� a _y � dil j3Ui t1U11� L.lI the t;,t�l lull tll:tllJn work in accordance with the Contract Documents and any health or safety precautions required by such construction work. The ENGINEER and its personnel have no authority to exercise any control over any construction contractor nr nther nntih, or their employees in connection with their %Aiork or any health or safety precautions. (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment A, the ENGINEER or its personnel shaii have no obligation or responsibility to visit the construction site to become familiar with the i s a� l i. a�._ PROJECT _ a determine, progress or quality of the uufpleted work oil he rROJEC I or to deterlmline, in general, if he work of I the PROJECT s being I.JCI iol i ICd in 1 a mama indicating that the PROJECT, when completed, will be in accordance with the Contract Documents, nor shall anything in the Contract Documents or the agreement between CITY and ENGINEER be construed as requiring EMMGIAMEER to make exhaustive or continuol..s on-'ite inepnctinns to City of Fort Worth, Texas vtoivaiu Agicc s ,ci t fvr Erlgii lccnny Related Design Services PMO Official Release Date: 05/04/2012 Page 3 of 16 (3) diccovcY latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT. If the ENGINEER makes on -site observation(s) of a deviation from the Contract Documents; the ENGINEER shall inform the CITY. When professional certification of performance or characteristics of Matti -lab, bybtClllb ul CglaipllllCllt lb IedSundbly ICyuired to perfo-11111 the forth �e Scope c Services, ��a rkunir.irr L_n be services set IUl tl l I11 the Scope of Services, the ENGINEER shall 1 UC entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the Contract Documents. E. Opinions of Prohwhlo rotate • inancial Wnncidarwtinnrc, An`.i srhadailea (1' The ENGINEER shall provide opinions of probable costs based on the current available information at the time of preparation. in accordance with Attachment A. (L) III providing opinions of lost fIIlanuial allal bob cuullulllllc eabibilit projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions time or ni ality of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore the ENGINEER makes no warranty that the CI! Y's actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from the ENGINEER's opinions, analyses, prujectullb, or estimates. fnnetrriotinn Prnnrncc Payments Recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGINEER's knowledge, information, and belief from selective sampling and observation that the work has progressed to the point indicated. Such reuo11111ieiIddtIUlIb du IRA represent that uol `Llnuuus ul detailed CXd11111IdtIUns have been li Blade by the ENGINEER to ascertains that the construction contractor has completed the work in exact accordance with the Contract Documents; that the final work will be acceptable in all respects that the ENGINEER has made an examination to ascertain how or for what purpose 'he construction contractor has used the '?none, s paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of liens, claims; security interests; or encumbrances; or that there are not other matters at issue between the CITY and the construction contractor that City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services onMn Official Release Date: 05/04P01? Page 4 of 16 affect the amount that shnuld he nnid H. Record Drawings Record drati:Vings, if required, :rill be prepared, in part, on the basil of information compiled and furnished by others, and may not always represent the exact location; type of various components; or exact manner in which the PROJECT was finally constructed. The ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. 1. Minority and Wnninn Rwtsinars FnterpricA IMIWR I Partiripnti0n In accord with City of Fort Worth Ordinance No. 15530, as amended the City has goals for the participation of minority business enterprises and woman business enterprises in City contracts. Engineer acknowledges the M/WBE goal establishedlfor this contract and its accepted written commitment llei It to VI "V V BE participation. Ai y 1 I llbl epresel Ration of acts (other 1!Idi1l a IIegligelll; t IISItl iesentcltiVll1) diiuiur the commission of fraud by the Engineer may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of five (51 years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to this contract. EIVGI VEER agrees that the CITY shall have Quucb durlily iuimctl ! ' � 6� I! ENGINEER 11' L �Il •,1 d working Molls to all necessary EI GINEER clt.AI ties caIIU shall be ptovlueu adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (9' EnlGll`!EER fwrther agrees to include in all its subcons:.11tan+ agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of five (5) years after final payment under the subcontract have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the L i I xI bI IQII I lave MA:ebb dull) ly I ILA I I lal VNVI kII lg I IUUI b to alp .b. Ubl.ollsllltdl It fatalities, and shall be provided adequate and appropriate work Space, in order to conduct audits in compliance with the provisions of this article City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMn Official Release Date! 115/04/2012 Page 5 of 16 (3) together !nlith cf ihccrtinn (`2) hereof. CITY shall give subconsultant reasonable advance notice of intended audits. ENGINEER and subconsultant agree to photocopy such documents as may De requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. l I led. K. INSURANCE (1) ENGINEER'S INSURANCE Commercial General Liability — the PNGINEEP shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance with a limit of not less than $1;000;000.00 per each occurrence with a $2,000,000.00 aggregate. If such Commercial General Liabiiity insurance contains a general aggregate limit, it shall apply separately to this PROJECT or location. i. The e CITY I T shall be included luUCU as all insured under she CGL, using ISO additional insured endorsement or a substitute providing equivalent coverage, and under the commercial umbrella, if any This insurance shall apply as primary insurance with respect to arty nther insurance nr self-insurance programs nffnrded to the CITY. The Commercial General Liability insurance policy shall have no exclusions by endorsements that would alter or nullify premises/operations, products/completed operations; contractual; personal injury, or advertizing injury, which are normally contained within the policy, unless the CITY approves such exclusions in writing. ii PMfriMFFR ::skies all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the commercial general liability or commercial umbrella liability insurance maintained in accordance witn this agreement. L. n..,:____ Auto the ENGINEER f. u a a f r U. Dusineass Auto — u he ENGINEER shall ii l liGln lttlll l business auto liability and, if necessary, commercial umbrella liability insurance with a lii r it of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of 'any auto', including owned, hired, and non -owned autos, when said vehicle is used in the course of the PROJECT. If the engineer owns no vehicles, cnuerage for hired or non-mt.ned is acceptable. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 05/04/2012 Page 6 of 16 ENGINEER i:miyee all rights against the CITY and Its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by ENGINEER pursuant to this agreement or under any applicable auto physical damage coverage. c. 'Workers' kel S l.,Ut I Ir.1e115dtiU11—ENGINEER INCCR shall mail kill ltdll ll workers J S compensation and employers liability insurance and, if necessary, commercial umbrella liability insurance with a limit of not less than $100,000.00 each accident for bodily injury by accident or $100,000.00 each employee for bodily ,nj, r F,py disease, In ifh $500,000.00 policy limit. each employee V for bodily 11 1 NI disease, IA Il1I VVV VV V policy 111 tl�. d. i. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by workers compensation and employer's liability or commercial umbrella insurance obtained by ENGINEER pursuant to this agreement. Professional Liability — the ENGINEEP shall maintain professional liability, a claims -made policy, with a minimum of $1,000,000.00 per claim and aggregate. The policy shall contain a retroactive date prior to the date of the contract or the first date of services to be performed, whichever is earlier. Coverage shall be maintained for a period of 5 years following the completion of the contract. An annual certificate of t:_ 1.. .- t_ 4.L a 1 � submitted a_ a I IbUr al ll,e bpecil Ida ly l elel el uirg this project shall be suul l mitted to the CITY for each 1 year following cOl l IPitiiul 1 1)1 the contract. (2) GENERAL INSURANCE REQUIREMENTS b. Certificates of insurance evidencing that the ENGINEER has nnhtaineri ail required insurance shall be delivered to the CITY prior to ENGINEER oroceedina with the PROJECT. Applicable policies shall be endorsed to name the CITY an Additional Insured thereon, as its interests may appear. The term CITY shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. c. Certificate(s) of insurance shall document that insurance coverage spec:fled 111 lh s dyleelllellt are provided Under applicable policies documented thereon. d. Any failure on part of the CITY to request required insurance documentation shall not constitute a waiver of the insurance City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 05/04/2012 Page 7 of 16 requirements. e. A minimum of thirty (30) days notice of cancellation or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the respective Department Director (by name), City of Fort Worth, 1000 T Iruukl l lot LUI I, Fort 'North, Texas 76102. Insurers for all policies must be authorized to do business in the state of Texas and have a minimum rating of A:V or greater, in the current A.M. Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. g. Any deductible or self insured retention in excess of $25,000.00 that r 4 11. LI- 4. 1- L' 4. L would change or alter the require) ICI Its herein is subject to approva by the CITY :.a ....,:a•„._ r provided - r•_ '1_ basis. I I T I11 writing, it coverage i not proviueu on a first -dollar basis. The e CITY, at it sole discretion, may consent to alternative coverage maintained through insurance pools or risk retention groups. Dedicated financial resources or letters of credit may also be acceptable to the r !TY. h. Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. i. The CITY shall be entitled, upon its request and without incurring La•al-_ rA IP+1 k Irr nr_ • i • .,:..a I...4:... expense, to review II IC CIVVIIVCCRb insurance poi cies illuluulllg el ldorbCIIIerts thereto and, al. the CI T Y's discrE.'tion, the ENGINEER may be required to provide proof of insurance premium payments. Lines of coverage, other than Professional Liability, underwritten on a Claims-ri de basis, Tall Contain a retrnarti in date Coincident with or prior to the date of the contractual agreement The certificate of insurance shall state both the retroactive date and that the coverage is claims -made. k. Coverages, whether written on an occurrence or claims -made basis, shall be maintained led without interruption I nor restrictive modification 1 or changes Iges from date of commencement of the PROJECT until final payment and termination of any coverage required to be maintained after final payments. i The CITY shall not he responsible for the direct payment of any insurance premiums required by this agreement. rrls Sub consultants and subcontractors to/of the ENGINEER shall be City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services Ppen official Release nate: 05.104//012 Page 8 of 16 required by the EMMGINIEER to equivalent insurance coverage as sub consultants/subcontractors ENGINEER shall provide CITY certificate of insurance. Independent Consultant maintain the same or reasonably required for the ENGINEER When maintain insurance coverage, witn documentation thereof on a The EniGiiVEER agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. M. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure 1' i 1' tl' 1 L; interest 4. L' 1 conflicts t interest, iI writing of any existing conflicts of Interest or potential ..ui Ilicts of interest, including 1 financial t rest direct -t - ' �• rt .L. M; ti personal Tiilanulal interest uirtut car fluiwCt, hi property atl4iw ly the proposed PROJECT and business relationships with abutting property cities. The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment sunder the contract. N. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the CITY may request the ENGINEER to assist in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. Permitting Authorities - Design Changes If permitting authorities reauire design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have peen aware of at the time this Agreement was executed, the ENGINEER shall revise plans and specifications, as required, at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could not have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation \v.A ill he made through an amendment to this AGREEMENT. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PM0 Official Release Date: 05/04/2012 Page 9 of 16 P. Srhas1tiila ENGINEER shall manage the PROJECT in accordance with the schedule developed per Attachment D to this AGREEMENT. A _'-'s!a If Hrt1L 1U v Obligations of the City Amendments to Article V, if any, are included in Attachment C. A. City -Furnished Data ENGINEER may rely upon the accuracy, timeliness, and rnrnnlotanc+cc of the information provided by the CITY. Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's peiiu"i i iai Ice of its services. The ie CITY 1 will perform, at not 1 1 the ENGINEER, d 4 S • .6 r.�• t•.»3 cost to tl e such I tCbls C)1 equipment, mei tl, It I IlctU tii lay, pipelines, ies, and other components of the CITY's facilities as may be required in connection with the ENGINEER's services. The CITY will be responsible for all acts of the CITY's personnel. Advertisements, Pnrmita, And Arracc Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by iocai, state, or federal authorities; and land easements, rights - of -way, and access necessary for the ENGINEER's services or PROJECT .a- .a: col IstI Ucllol nI. D Timely Review The CITY will examine the ENGINEER's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auaitor, bond and financiai advisors, and other consultants as the CITY deems appropriate and render 1111 writing decisions required by the C I TY in a timely manner II1 al,l.ordalIt,. with the project schedule prepared in accordance with Attachment D. E. Prompt Notice City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 05/04/2012 Page 10 of 16 The CITY will give prompt written notice to the ENGINEER %nrhnrnever CITY observes or becomes aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. F. Asbestos or Hazardous Substances Release. (1) CITY acknn All dges FN(rINEER l*il1! perform part of the w..inrk at CITY's facilities that may contain hazardous materials, including asbestos containing materials. or conditions, and that ENGINEER had no prior role in the generation, treatment, storage, or disposition of such materials. in consideration of the associated risks that may give rise to claims by third parties or employees of City, City hereby releases r IRirrl-f t .1.. 1' L 'Ia.. 1 -L .J t. 11. . t CN IINCCR IIVI11 ally uamaye or liability related LV LIIC pi ebe11uw VI such 1 I11I6iLCi lalb. (2) The release required above shall not apply in the event the discharge, ratans= nr escape of hazardous Substances, corltnalin .4 S, nr achaetne iS a result of ENfINErP'S ncgli lance nr if ENriNEER hrinre s!.lch hazardous substance, contaminant or asbestos onto the project. Contractor indemnification and Claims The CITY agrees to include in all construction contracts t' le provisions of Article IV E regarding the ENGINEER's Personnel at Construction Site, and provisions providing contractor indemnification of the CITY and the ENGINEER for contractor's negligence. H. Contractor Claims and Third -Party Beneficiaries (1) The CITY agrees to include the" IUIIVWing clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials S! lnniicrc nn the PRnJECT nr their swreties shall maintain no direct action against the ENGINEER, its officers, employees, and subcontractors; for any claim arising out of, in connection with, or resulting from the engineering services performed. uniy the CITY will be the beneficiary of any undertaking by the ENGINEER " (2) This AGREEMENT gives no rights or benefits so anyone other that I the CITY and the ENGINEER and there are no third -party beneficiaries. (3) The CITY will include in each agreement it enters into with any other entity City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PM0 Official Release Date: 05/04/2012 Page 11 of 16 or person regarding the PROJECT a provision that such entity or person shall have no third -party beneficiary rights under this Agreement. (4) Nothing contained in this section I.H. shall be construed as a waiver of any right the CITY nas to bring a claim. against ENGINEER VI T is IJI5Ulance The ('_ITV may maintain pr::party insurance on certain pre-existing structures associated with the PROJECT. (2) The CITY will ensure that Builders Risk/Installation insurance is maintained at the replacement cost value of the PROJECT. The CITY may provide ENGINEER a copy of the policy or documentation of such on a certificate of insurance. (3) The CITY v ill specify that the Builders R skllnstallation insurance shall comprehensive in coverage appropriate to the PROJECT risks. J. Litigation Assistance be The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document, bring, defer eta u, or �•_:-.s�:__ r- r �! Las the anew I_ the 3 fe! / desist in li litigation under to `ef 1 or defended i ed LJy LI IC lr 1 . I11 event t,, requests such services of the ENGINEER this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. K. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate ../In' approval. Arfirla VI General Leaal Provisions Amendments to Article !(I if anti are inch hinted in Attachment C. A. Authorization to Proceed City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 05/04/2012 Page 12 of 16 CNG111PM shall he authorized to proceed .with this AraREEHEaiT upon receipt of a written Notice to Proceed from the CITY. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of the ENGINEER, whether ler it ii hard copy or 111 electronic Iic form, are instruments =s _ for this PROJECT, whether L-S the PROJECT 1 a- a _ of service I Vt li is PROJ c 1 , VVI ieli ICi li IC PROJEL 1 IS t,;Vr (1piCiwu UI i lOt Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The CITY shall n.ivn the final designs, drawings, specifications and documents. C. Force Majeure The ENGINEER is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER that prevent ENGINEER's performance of its obligations hereunder. D. Termination Th:e AhnrrRRrkrr dam I11ti f1VRCCIVICIN 1 Ilily UC LCIII1111dLCU (J111y Uy 111e Lilly IUI UUIIVe111C1ll;e VII 30 days' written notice. This AGREEMENT may be terminated by either the CITY or the ENGINEER for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with in 5 days of \A.ritten notice and diligently complete the correction thereafter. (2) If this AGREEMENT is terminated for the convenience of the City, the ENGINEER will be paid for termination expenses as follows: a.) CiJst of I epr odiiGtiun of �a�a =as -t- s[�.7WUIIIUatiUI1`. or Utl lirl IUiI Ilb .1•_1 1 a_ a. .J•__ h pat tiai VI uumpiete stuuies, plans, lrf CCNGINCCr\ o work pruul l;l b.) Out-of-pocket expenses for purchasing electronic data files and other data storage supplies or services; The time rani s'rementsc for the EhIGIIyEER'S ncrsnnncl to dnr'i sment the work underway at the time of the CITY'S termination for convenience so that the work effort is suitable for lona time storage. (3) Prior to proceeding tit ith terrninat nn services, the ENGINEER will submit to the CITY an itemized statement of all termination expenses The CITY'S approval will be obtained in writing prior to proceeding with City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 05/04/2012 Page 13 of 16 termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ENIGIMIEER for the convenience of the CITY. In the event of such suspension, delay, or interruption; an equitable adjustment in the PROJECT's schedule; commitment and cost of the ENGINFF_R's personnel and subcontractors. and ENGINEER'S compensation will be made. rrr_•r a• II1U II1I1111GALIVII In accordance with Texas Local Government rode Section 971.904 the ENGINEER shall indemnify, hold harmless, and defend the CITY against liability for any damage caused by or resulting from an act of negligence; intentional tort; intellectual property infringement; or failure to pay a subcontractor or supplier committed by the ENGINEER or ENGINEER's agent, consultant under contract, or another entity over which the ENGINEER exercises control. . Ace cinnrnnnt Neither party shall assign all or any part of this AGREEMENT without the prior written consent of the other party. H. Interpretation Limitations on liability and indemnities hies in this AGREEMENT are business understandings between the parties and shall apply to all the different theories of recovery, including breach of contract or warranty, tort including negligence, strict or statutory liability, or any other cause of action, except for In;illful misconduct or gross negligence for I mitations of liability and sole negligence for indemnification. Parties mean the CITY and the ENGINEER, and their officers; employees; agents; and subcontractors. Juriediction The law of the State of Texas shall govern the validity of this AGREEMENT; its interpretation and performance and any other claims related to it. The venue for any litigation related to this AGREEMENT snail be Tarrant County, Texas. City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 05/04/2012 Page 14 of 16 SevernhiIi , and SIiryiywl If any of the provisions contained in this AGREEMENT are held for any reason to be invalid. illegal, or unenforceable in any respect, such invalidity. illegality, or unenforceabiiity wui not affect any other provision, and tnis AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never An 1 \ /1 I=l�.�ll IU VIA. S1 Kill been l contained herein. Articles VI., VI O , 1L-� __ _� r£lmL_ Ar'nrrner&ITr« sur VIVe tei 11111 Idt1UI1 UI li ils h%t3FS.CCIVICIV 1 o K. Observe and Comply V I.D., any eau -se. ENGINEER shall at all times observo and comply :pith all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this AGREEMENT and the work hereunder, and shall observe and comply with all orders; laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance 1L._..__r shall L._ considered rl. r Alrr• n a_ defend, r •G r thereof jlldll be colnsidered CI'Vi1VCER agrees to defend, indemnify d1IU hold Iharrless CITY aid all of its officers dl.tel s and CIIIpluyeus from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article VII Attachments, Schedules, and Signatures This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment ICI 1l I- - Scope of Services Attachment 0 — Compel ibatiui Attachment C - Amendments to Standard Agreement for Engineering Services Attachment D - Project Schedule Attachment E - Location Map City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 05/04/2012 Page 15 of 16 tom-. rvari itizd and cffcwth ,t thict the Lam!\V4LVM L✓ 1 1!!1 ld11\✓#61 V E,! 61 11 1.1 IV BY. ca o .� a ._-. r� C I! O F �_� O k r WORTH Susan Alanis Assistant City Manager Date: i19-dooit APPROVAL RECOMMENDED: Ru• Richard Zavala Director, Parks at Community Services AppRnvFn LEGALITY By: Douglas W.]3lack AC TO FORM f-\tti i.dl IL L'Ily Milli! I iwy - t Mary J. Kayser City Secretary City of Fort Worth, Texas Standard Agreement for Engineering Related Design Services PMO Official Release Date: 05/04/2012 Page 16 of 16 y BY: ENL 1 Fb Shield ® • • �� e- s e -> Engineering Group, PLLC ieanfriviarie Alexander, P.E. CEO L. °ClEv. L- 6 WVci MC i)ate: / FFliCitAL EGO ATTACHMENT "A" Scone for Enaineerina Design Related Services for Parks and Community Services The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. OBJECTIVE Provide master planning design and construction document preparation services as described in the Request for Proposal dated September 26, 2013 for: 1. J.T. Hinkle Park 2. Oakland Lake Park 3. Sylvania Park / Riverside Community Center 4. Lost Spurs Park For the purposes of this scope, it is assumed that all projects will be bid at the same time for construction. Task 1. Task 2. Task 3. Task 4. Task 5. Task 6. Task 7. Task 8. WORK TO BE PERFORMED Design Management Conceptual Design Preliminary Design Final Design Bid Phase Services Construction Phase Services Survey Services Permitting TASK 1. DESIGN MANAGEMENT. ENGINEER will manage the work outlined in this scope to ensure efficient and effective use of ENGINEER's and CITY's time and resources. ENGINEER will manage change, communicate effectively, coordinate internally and externally as needed, and proactively address issues with the CITY's Project Manager and others as necessary to make progress on the work. 1.1. Managing the Team 1.1.1 Lead, manage and direct design team activities. Communicate internally among team members and task and allocate team resources. 1.1.2 Ensure quality control is practiced in performance of the work. 1.2. Communications and Reporting 1.2.1. Attend a pre -design project kickoff/chartering meeting with CITY staff to confirm and clarify scope, understand CITY objectives, and ensure economical and functional designs that meet CITY requirements. 1.2.2. Conduct and document monthly project update meetings with CITY Project Manager 1.2.3. Conduct review meetings with the CITY at the end of each design phase City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 1 of 21 1.2.4. Conduct and document weekly design team meetings 1.2.5. Prepare invoices, in accordance with Attachment B to this Standard Agreement and submit monthly in the format requested by the CITY. 1.2.6. Prepare and submit monthly progress reports in the format provided by the respective CITY Department. 1.2.7. Prepare and submit baseline Project Schedule initially, and Project Schedule updates with a schedule narrative monthly, as required in Attachment D to this Standard Agreement and according to the City of Fort Worth's Schedule Guidance Document. Schedules will be provided using Microsoft Project (Version 2003/2007 or later or approved by CITY). 1.2.8. Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at the end of the project 1.2.9. Coordinate with other agencies and entities as necessary for the design of the proposed infrastructure, and provide and obtain information needed to prepare the design. With respect to coordination with permitting authorities, ENGINEER shall communicate with permitting authorities such that their regulatory requirements are appropriately reflected in the designs. ENGINEER shall work with regulatory authorities to obtain approval of the designs, and make changes necessary to meet their requirements, as part of the design scope. Personnel and Vehicle Identification When conducting site visits to the project location, the ENGINEER or any of its sub -consultants shall carry readily visible information identifying the name of the company and the company representative. ASSUMPTIONS • The City anticipates issuing a Notice to Proceed by Mid December 2014 with construction documents completed for review no later than Mid June 2014. Construction Phase Services are also provided in this scope therefore it has been assumed that construction should be complete by January 2015. • Pre -design kickoff meeting shall include the Project Manager. • Weekly team meetings will include the entire design team. • • Monthly project update meetings will include the Project Manager. Design Team Project Manager will notify CITY Project Manager well in advance of the necessity to include additional CITY personnel at monthly meetings. Monthly progress meetings shall be held during the design phase of this project and end after final design is delivered. Six (6) monthly meetings are included in this scope. Review meetings shall be held at the end of the Conceptual Preliminary, and Final design phases, for a total of three (3) design review meetings. Only one design team representative shall attend each review meeting. • Baseline Schedule shall initially be submitted with the project contract and updated monthly as required with narrative detailing schedule changes. A total of six (6) schedule updates are included in this scope. • Six (6) monthly progress reports are included in this scope. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 2 of 21 • • Twelve (12) monthly M/WBE reports are included in this scope. Twelve (12) monthly invoice submittals are included in this scope. • Coordination with other agencies are assumed to be minimal effort with this project, and does not include environmental coordination should a permit be determined necessary for J.T. Hinkle Park Therefore, this effort has been limited to 8 hours. DELIVERABLES A. Meeting summaries with action items B. Monthly invoices C. Monthly progress reports D. Baseline design schedule E Monthly schedule updates with schedule narrative describing any current or anticipated schedule changes F. Monthly M/WBE Report Form and Final Summary Payment Report Form TASK 2. CONCEPTUAL DESIGN (30 PERCENT). The Conceptual Design shall be submitted to CITY per the approved Project Schedule. The purpose of the conceptual design is for the ENGINEER to identify, develop, communicate through the defined deliverables, and recommend the design concept that successfully addresses the design problem, and to obtain the CITY's endorsement of this concept ENGINEER will utilize concepts and criteria contained in the current CITY iSWM Criteria Manual for Site Development and Construction for conceptual planning and design. ENGINEER will develop the conceptual design of the infrastructure as follows. J.T. Hinkle Park 2.1. 2.2. One Site Visit Data Collection In addition to data obtained from the CITY, ENGINEER will research and make efforts to obtain pertinent information to aid in coordination of the proposed improvements with any planned future improvements that may influence the project. ENGINEER will also identify and seek to obtain data for existing conditions that may impact the project including utilities, agencies (TxDOT and railroads), City Master Plans, and property ownership as available from the Tax Assessor's office. 2.3. The Conceptual Design Package for J.T. Hinkle shall include the following: 2.3.1. Cover and index of sheets including project limits and area location map 2 3.2. Conceptual iSWM Checklist in accordance with the current CITY iSWM Criteria Manual for Site Development and Construction 2.3.3. Conceptual master plan, based on provided survey and preliminary PACS master plan, showing the following: City of Fort Worth, Texas Attachment A PMO Release Date: 07,23,2012 Page 3 of 21 Proposed location of amenities for the park. Benches, playground 6' wide concrete trail, group shelter pedestrian bridge security lighting. The design for the amenities will be based on CADD design layout, and installation details provided by PACS. b. Existing boundary, ROW, and lot lines to identify park encroachment areas. c. Proposed pond reclamation area d. Proposed storm drain line extension e Existing drainage structures, pond, and creek f. Existing Waters of the US delineation 2.4. Identify corps permit requirements and costs for pond and creek reclamation and drainage way cleanup. Provide recommendation to the City including approximate cost estimate if a permit is required (See Task 8). 2.5. Identify easement requirements for storm drain extension 2.6. Estimates of probable construction cost based on Not To Exceed (NTE) construction budget of $216,674.00 2.7. Documentation of key design decisions (Project Decision Log) Oakland Lake Park 2.8. One Site Visit 2.9. Data Collection 2.10. The Conceptual Design Package for Oakland Lake Park shall include the following: 2.10.1. Cover and index of sheets including project limits and area location map 2.10.2. Conceptual iSWM Checklist in accordance with the current CITY iSWM Criteria Manual for Site Development and Construction 2.10.3. Prepare an Existing Conditions Map based on aerial and limited survey that is provided in this scope for the proposed park improvements 2.10.4. Assess existing trail condition and identify areas of removal and replacement 2.10.5. Conceptual park plans showing the following: a. Ball field lighting plan showing the 6 light poles which are to be removed and replaced b. Conceptual layout for security lighting along the existing park trail based on PACS specified design standards. Conceptual layout of a skate park which will be located on the existing 30'x60 tennis court. The design will be based on the skate park layout template provided by PACS. Conceptual trail plan showing areas which need to be removed and replaced City of Fort Worth, Texas Attachment A PMO Release Date: 07,23,2012 Page 4 of 21 e. Conceptual asphalt overlay plan for the parking and entry area at the west side of the WPA shelter f. Conceptual asphalt overlay plan for the parking and entry area on the east side of the ball field g. Conceptual disc golf layout plan based on Professional Disc Golf Association (PDGA) Design Recommendations and similar disc golf sites in and around the Fort Worth area. h. Proposed location of a group shelter which will be located adjacent to the existing playground and skate park. The design will be based on CADD design layout and installation details provided by PACS. 2.11. Estimates of probable construction cost based on Not To Exceed (NTE) construction budget of $430,807.00 2.12. Documentation of key design decisions (Project Decision Log) Sylvania Park 2.13. One Site Visit 2.14. Data Collection 2.15. The Conceptual Design Package for Sylvania Park shall include the following: 2.15.1. Cover and index of sheets including project limits, and area location map 2.15.2. Conceptual iSWM Checklist in accordance with the current CITY iSWM Criteria Manual for Site Development and Construction 2.15.3. Paving plan for the parking area and community center road which is to be repaved with concrete in accordance with the geotechnical report provided in this scope of services. 2.15.4. Conceptual grading plan to ensure that sufficient handicap parking is available and adheres to ADA standards. 2.16. Estimates of probable construction cost based on Not To Exceed (NTE) construction budget of $195,000.00 2.17. Documentation of key design decisions (Project Decision Log) Lost Spurs Park 2.18. One Site Visit 2.19. Data Collection 2.20. The Conceptual Design Package for Lost Spurs shall include the following, in accordance with the on PACS provided master plan: 2.20.1. Cover and index of sheets including project limits, and area location map 2.20.2. Conceptual iSWM Checklist in accordance with the current CITY iSWM Criteria Manual for Site Development and Construction 2.20.3. Conceptual park plans showing the following: City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 5 of 21 a. Proposed location of amenities for the park: Group shelter, 6' wide concrete trail, multi -use courts, practice back stop, and benches. The design for the amenities will be based on CADD design layout, and installation details provided by PACS. b. Existing boundary, ROW, and lot lines c. Conceptual Grading plan 2.21. Estimates of probable construction cost based on Not To Exceed (NTE) construction budget of $120,000.00 2.22. Documentation of key design decisions (Project Decision Log) ASSUMPTIONS • Storm water design and analysis are not included in this scope of services. The proposed extension of the storm drain line will be provided utilizing the existing pipe size and slope to maintain existing drainage. • A PDF of full size plans will be uploaded to Buzzsaw. DWF files created from design CAD drawings will be uploaded to the designated project folder in Buzzsaw. • ENGINEER shall not proceed with Preliminary Design activities without written approval by the CITY of the Conceptual Design Package. DELIVERABLES A. Conceptual Design Package B. Conceptual iSWM Checklist C. Environmental Recommendation for Pond and Ditch Reclamation TASK 3. PRELIMINARY DESIGN (60 PERCENT). P reliminary plans and specifications shall be submitted to CITY per the approved Project S chedule ENGINEER will develop the preliminary design of the infrastructure as follows. J.T. Hinkle Park 3.1. Development of Preliminary Design Drawings and Specifications shall include the following: 3.1.1. Cover Sheet 3.1.2. Preliminary iSWM Checklist in accordance with the current CITY iSWM Criteria Manual for Site Development and Construction 3.1.3. Site plan locating the amenities for the park 3.1.4. Security lighting plan City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 6of21 3.1.5. Trail and pedestrian bridge plan. The pedestrian bridge will be designed to span the width of the creek while minimizing impact to the Waters of the US if possible. The bridge will not be hydraulically designed. 3.1.6. Grading plan based on pond and stream reclamation recommendation 3.1.7. Proposed storm drain plan and profile. Design will be based on existing size and slope of pipe. 3.1.8. Storm drain details 3.1.9. Details of amenities as provided by PACS 3.1.10. A Project Control Sheet showing all Control Points, used or set while gathering data Generally on a scale of not less than 1:400. The following information shall be indicated for each Control Point: Identified (existing City Monument #8901, PK Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base Z coordinate on City Datum only; descriptive location (i.e set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main Street). 3.2. Preparation of Park Conversion application for storm drain extension 3.3. Geotechnical Investigation and recommendation for group shelter and pedestrian bridge. Soil investigations, including field and laboratory tests, borings related engineenng analysis and recommendations for determining soil conditions will be made. The study shall include recommendations for the group shelter slab and the pedestrian bridge footings. 3.4. Constructability Review: Prior to the 60 percent review meeting with the CITY, the ENGINEER shall schedule and attend a project site visit with the CITY Project Manager and Construction personnel to walk the project. The ENGINEER shall summarize the CITY's comments from the field visit and submit this information to the CITY in writing. 3.5. Public Meeting: After the preliminary plans have been reviewed and approved by the CITY, the ENGINEER shall prepare project exhibits, and attend public meeting to help explain the proposed project to residents. The CITY shall select a suitable location, prepare and mail the invitation letters to the affected customers. The ENGINEER shall coordinate with the CITY GIS staff to identify affected property owners/residents and develop a spreadsheet listing addresses of those to invite to the public meeting. 3.6. Utility Clearance. The ENGINEER will consult with the CITY's Transportation and Public Works Department, Water Department, and other CITY departments, public utilities, private utilities, private utilities and government agencies to determine the approximate location of above and underground utilities, and other facilities (current and future) that have an impact or influence on the project ENGINEER will design CITY facilities to avoid or minimize conflicts with existing utilities and where known and possible consider potential future utilities in designs. The ENGINEER shall upload PDF files for each plan sheet of the approved preliminary plan set to the designated project folder in Buzzsaw for forwarding to all utility companies which have facilities within the limits of the project. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 7 of 21 3.7. Estimates of probable construction cost based on preliminary design plans Oakland Lake Park 3.8. Development of Preliminary Design Drawings and Specifications shall include the following: 3.8.1. Cover Sheet 3.8.2. Preliminary iSWM Checklist in accordance with the current CITY iSWM Criteria Manual for Site Development and Construction 3.8.3. Ball field lighting plan design and details 3.8.4. Security lighting plan and details along existing park trail 3.8.5. Skate park plan and details 3.8.6. Grading plan for ADA access if not currently existing 3.8.7. Trail replacement plan and grading plan for areas identified as needing to be removed and replaced. Replaced portions of trail will adhere to ADA requirements 3.8.8. Asphalt overlay plan for west side parking area 3 8 9 Grading plan for west side parking area to maintain handicap access 3.8.10. Asphalt overlay plan for east side parking area 3.8.11 Grading plan for east side parking area to maintain handicap access 3.8.12. Traffic Control Plan for driveway connections for the paving rehab: Develop a traffic control plan utilizing standard ' Typccals" on the CITY's Buzzsaw website. The typicals need not be sealed individually, if included in the sealed contract documents. Plans to include all construction signage and channelization devices in accordance with the latest edition of the Texas Manual on Uniform Traffic Control Devices 3.8.13. Group shelter plan and details 3.8.14 Grading plan for group shelter including ADA access if required 3.8.15. Disc golf course layout and details 3.8.16. A Project Control Sheet 3.9. Geotechnical Investigation and recommendation for the group shelter and asphalt overlay Soil investigations, including field and laboratory tests borings, related engineering analysis and recommendations for determining soil conditions will be made. The ENGINEER shall prepare a detailed geotechnical engineering study and pavement design in conformance with the City of Fort Worth Pavement Design Standards Manual 2005. 3.10. Constructability Review 3.11. Public Meeting 3.12. Utility Clearance City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 8 of 21 3.13. Estimates of probable construction cost based on preliminary design plans Sylvania Park 3.14. Development of Preliminary Design Drawings and Specifications shall include the following: 3.14.1. Cover Sheet 3.14.2. Preliminary iSWM Checklist in accordance with the current CITY iSWM Criteria Manual for Site Development and Construction 3.14.3. Paving plan for the parking area and community center road 3.14.4. Grading plan to maintain ADA access 3.14.5. Traffic Control Plan for driveway connection for the paving rehab: Develop a traffic control plan utilizing standard "Typicals" on the CITY's Buzzsaw website. The typicals need not be sealed individually, if included in the sealed contract documents. Plans to include all construction signage and channelization devices in accordance with the latest edition of the Texas Manual on Uniform Traffic Control Devices 3.14.6. A Project Control Sheet 3.15. Geotechnical Investigation and recommendation for the concrete pavement. Soil investigations including field and laboratory tests borings, related engineering analysis and recommendations for determining soil conditions will be made. The ENGINEER shall prepare a detailed geotechnical engineering study and pavement design in conformance with the City of Fort Worth Pavement Design Standards Manual, 2005. 3.16. Constructability Review 3.17. Public Meeting 3.18. Utility Clearance 3.19. Estimates of probable construction cost based on preliminary design plans Lost Spurs Park 3.20. Development of Preliminary Design Drawings and Specifications shall include the following: 3.20.1. Cover Sheet 3.20.2. Preliminary iSWM Checklist in accordance with the current CITY iSWM Criteria Manual for Site Development and Construction 3.20.3. Site plan locating the amenities for the park 3.20.4. Details of amenities as provided by PACS 3.20.5. Security lighting plan and details along the proposed park trail 3.20 6 Grading plan for all amenities and ADA access if required City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 9 of 21 3.20.7. A Project Control Sheet 3.21. Geotechnical Investigation and recommendation for the group shelter. Soil investigations including field and laboratory tests borings, related engineering analysis and recommendations for determining soil conditions will be made. 3.22. Constructability Review 3.23. Public Meeting 3.24. Utility Clearance 3.25. Estimates of probable construction cost based on preliminary design plans ASSUMPTIONS • A PDF of full size plans will be uploaded to Buzzsaw. • A PDF of specifications will be uploaded to Buzzsaw for the 60% design. • DWF files created from design CAD drawings will be uploaded to the designated project folder in Buzzsaw. • All submitted documents and checklists will be uploaded to the designated project folder in Buzzsaw • The CITY's front end and technical specifications will be used. The ENGINEER shall supplement the technical specifications if needed. • A PDF of the full size drawings will be uploaded to the designated project folder in Buzzsaw for Utility Clearance. • ENGINEER shall not proceed with Final Design activities without written approval by the CITY of the Preliminary Design plans. DELIVERABLES A. Preliminary Design drawings and specifications B. Preliminary ISWM Checklist C. Utility Clearance drawings D. Geotechnical Reports E Estimates of probable construction cost F. Public Meeting exhibits TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS (100 PERCENT). Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as follows: 4.1. Final draft construction plans (90%) including iSWM Construction Plan and specifications shall be submitted to CITY per the approved Project Schedule. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 10 of 21 4.2. Final iSWM Checklist in accordance with the current iSWM Criteria Manual for Site Development and Construction. 4.3. Following a 90% construction plan review meeting with the CITY, the ENGINEER shall submit Final Plans (100%) to the CITY per the approved Project Schedule. Each plan sheet shall be stamped, dated, and signed by the ENGINEER registered in State of Texas. 4.4. The ENGINEER shall submit a final design estimate of probable construction cost with both the 90% and 100% design packages. This estimate shall use ONLY standard CITY bid items ASSUMPTIONS • 1 full size set of 22"x34" size drawings and 1 set of specifications will be delivered for the 90% Design package. A DWF file for the 90% Design will be created from design CAD drawings and will be u ploaded to the project folder in Buzzsaw. 1 full size set of 22"x34" size drawings and 1 set of specifications will be delivered for the 100% Design package. • A DWF file for the 100 % Design will be created from design CAD drawings and will be u ploaded to the project folder in Buzzsaw. • For the purposes of this scope and fee, the estimated final sheet count per park is 40 sheets, and the estimated size of specifications is 150 pages. DELIVERABLES A. 90% construction plans and specifications. B. Final iSWM Checklist C. 100% construction plans and specifications. D. Detailed estimates of probable construction costs including summaries of bid items and quantities using the CITY's standard bid items and format. E Original cover mylar for the signatures of authorized CITY officials. TASK 5 BID PHASE SERVICES ENGINEER will support the bid phase of the project as follows. 5.1. Bid Support 5.1.1. The ENGINEER shall upload all plans and contract documents onto Buzzsaw for access to potential bidders. Contract documents shall be uploaded in a .xls file. 5.1.2. Unit Price Proposal documents are to be created utilizing CFW Bidtools only and combined in a specified spreadsheet workbook Bid Proposal Worksheet Template, and will be populated and configured so that all pages are complete and the Summary Worksheet(s) in the workbook City of Fort Worth, Texas Attachment A PMO Release Date: 07,23,2012 Page 11 of 21 detail and automatically summarize the totals from the inserted Unit Price Proposal document worksheets 5.1.3. Plan Sets are to be uploaded to Buzzsaw in two formats, .pdf and .dwf files. The .pdf will consist of one file of the entire plan set. The dwf will consist of individual files, one for each plan sheet, and will be numbered and named in a manner similar to that of the plan set index. 5.1.4. The ENGINEER shall sell contract documents and maintain a plan holders list on Buzzsaw from documents sold and from Contractor's uploaded Plan Holder Registrations in Buzzsaw. 5.1.5. The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information The procedures shall include a log of all significant bidders questions and requests and the response thereto. The log shall be housed and maintained in the project's Buzzsaw folder titled Request for Information. The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidders questions and requests in the form of addenda. The ENGINEER shall upload all approved addenda onto Buzzsaw and mail addenda to all plan holders. 5.1.6. Attend the prebid conference in support of the CITY. 5.1.7. Assist the CITY in determining the qualifications and acceptability of prospective contractors, subcontractors and suppliers. 5.1.8. When substitution prior to award of contracts is allowed in the contract documents, the ENGINEER will advise the CITY as to the acceptability of alternate materials and equipment proposed by bidders 5.1.9. Attend the bid opening in support of the CITY. 5.1.10. Tabulate and review all bids received for the construction project, assist the CITY in evaluating bids, and recommend award of the contract. A copy of the Bid Tabulation and the CFW Data Spreadsheet created utilizing CFW Bidtools only are to be uploaded into the project's Bid Results folder on Buzzsaw. 5.1.11. Incorporate all addenda into the contract documents and issue conformed sets 5.2. Final Design Drawings • Final Design Drawings shall be submitted as an Adobe Acrobat PDF format (version 6 0 or higher) file and DWF format. There shall be one (1) PDF file and one (1) DWF file (created from CAD application of drawing) for the TPW plan set and a separate PDF and DWF file for the Water plan set. Each PDF and DWF file shall be created from the original CAD drawing filess and shall contain all associated sheets of the particular plan set Sinaular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 12 of 21 1. TPW file name example — "W-1956_org47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_org' designating the file is of an original plan set, ' 47" shall be the total number of sheets in this file. Example: W-0053_org3.pdf and K-0320_org5.pdf II. Water and Sewer file name example — "X-35667_org36.pdf" where "X- 35667" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36" shall be the total number of sheets in this file. Example: X-12755_orgl8.pdf Both PDF and DWF files shall be uploaded to the project's Record Drawing folder in Buzzsaw. • In addition to the PDF and DWF files, the ENGINEER shall submit each plan sheet as an individual DWG file with all reference files integrated into the sheet. If the plans were prepared in DGN format, they shall be converted to DWG prior to uploading. The naming convention to be used for the DWG files shall be as follows: I. TPW files shall use the W number as for PDF and DWF files, but shall include the sheet number in the name — "W-1956_SHT01.dwg", "W- 1956_SHT02.dwg", etc. II. Water and Sewer file names shall use the X number as for PDF and DWF files, but shall include the sheet number in the name — "X- 12155_SHT01.dwg", ' X-12755_SHT02.dwg", etc. For information on the proper manner to submit files and to obtain a file number for the project, contact the Department of Transportation and Public Works Vault at telephone number (817) 392-8426. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS • The project will be bid only once and awarded to one contractor. • 5 full size sets of construction documents and specification books will be sold to and made available on Buzzsaw for plan holders and/or given to plan viewing rooms. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 13 of 21 • 5 sets of full size plans and specifications (conformed, if applicable) will be delivered to the CITY. • PDF, DWF and DWG files will be uploaded to Buzzsaw. DELIVERABLES A. Addenda B. Bid tabulations C. Recommendation of award D. Construction documents (conformed, if applicable) E CFW Data Spreadsheet TASK 6. CONSTRUCTION PHASE SERVICES ENGINEER will support the construction phase of the project as follows. 6.1. Construction Support 6.1.1. The ENGINEER shall attend the preconstruction conference. 6.1.2. After the pre -construction conference, the ENGINEER shall provide project exhibits and attend 4 public meetings (one for each park) to help explain the proposed project to residents. The CITY shall select a suitable location and mail the invitation letters to the affected customers. 6.1.3. The ENGINEER shall visit the project site at requested intervals as construction proceeds to observe and report on progress. 6.1.4. The ENGINEER shall review shop drawings, samples and other submittals submitted by the contractor for general conformance with the design concepts and general compliance with the requirements of the contract for construction. Such review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings, samples and submittals is free of errors, inconsistencies or omissions. The ENGINEER shall log and track all shop drawings samples and other submittals in Buzzsaw 6.1.5. As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, review change orders, and make recommendations as to the acceptability of the work. 6.1.6. The ENGINEER shall attend the "Final" project walk through and assist with preparation of final punch list. 6.2 Record Drawings 6.2.1. The ENGINEER shall prepare record drawings from information provided by the CITY depicting any changes made to the Final Drawings during construction. The following information shall be provided by the CITY: a. As -Built Survey City of Fort Worth, Texas Attachment A PMO Release Date: 07,23,2012 Page 14 of 21 b. Red -Line Markups from the Contractor c. Red -Line Markups from City Inspector d. Copies of Approved Change Orders e. Approved Substitutions 6.2.2. The ENGINEER shall modify the Final Drawings electronically and shall place a stamp on the plans indicating that they represent Record Drawings of the project as constructed The stamp shall be signed and dated by the ENGINEER and shall be placed on each plan sheet whether there are any revisions on the sheet or not Each sheet shall clearly indicate all changes which apply to that sheet by clouding and numbering, or other suitable means. The following disclaimer shall be included with the Record Drawing stamp: These Record Drawings were prepared using information provided by others and represent the as constructed conditions to the extent that documented changes were provided for recording The ENGINEER assumes no liability for undocumented changes and certifies only that the documented changes are accurately depicted on these drawings. 6.2.3. The ENGINEER shall submit a set of sealed Final Drawings modified and stamped as Record Drawings, on mylar for record storage The ENGINEER may keep copies of the information provided by the CITY for their files but all original red -lined drawings shall be returned to the CITY with the mylars. 6.2.4. Record Drawings shall also be submitted as an Adobe Acrobat PDF format (version 6.0 or higher) file and DWF format There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set. Each PDF and DWF file shall contain all associated sheets of the particular plan set. Singular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: I. TPW file name example — "W-1956_org47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_org' designating the file is of an original plan set, '47" shall be the total number of sheets in this file. Example: W-0053_org3.pdf and K-0320_org5.pdf II. Water and Sewer file name example — "X-35667_org36.pdf" where "X- 35667" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36' shall be the total number of sheets in this file. Example: X-12755_orgl8.pdf City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 15 of 21 Both PDF and DWF files shall be uploaded to the project's Record Drawing folder in Buzzsaw. For information on the proper manner to submit files and to obtain a file number for the project contact the Department of Transportation and Public Works Vault at telephone number (817) 392-8426. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS 12 site visits are assumed. • 5 submittal reviews are assumed. • 5 RFI's are assumed. • 5 Change Orders are assumed. • One copy of full size (22"x34") mylars will be delivered to the CITY DELIVERABLES A. Public meeting exhibits B. Response to Contractor's Request for Information C. Review of Change Orders D. Review of shop drawings E Final Punch List items F. Record Drawings TASK 7. SURVEY SERVICES ENGINEER will provide survey support as follows: 7.1. Easement Preparation and Submittal. • The ENGINEER shall prepare documents to be used easement required. • The documentation shall be provided in conformance templates available on the CITY's Buzzsaw site. 7.2. Design Survey • ENGINEER will perform field surveys to collect horizontal and vertical elevations and other information needed by ENGINEER in design and preparation of plans for the project Information gathered during the survey shall include topographic data, elevations of all sanitary and adjacent storm sewers, rim/invert elevations, location of buried utilities, structures, trees (measure caliper, identify overall canopy and have qualified arborist identify species of trees), and other features relevant to the final plan sheets. Existing drainage at intersections will be verified City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 16 of 21 to obtain the permanent with the checklists and by field surveys. Spot elevations will be shown on intersection layouts with cross slope to fit intersecting grade lines. • The minimum survey information to be provided on the plans shall include the following: A Project Control Sheet showing ALL Control Points, used or set while gathering data. Generally on a scale of not less than 1:400 The following information about each Control Point; a. Identified (Existing. CITY Monument #8901, PK Nail, 5/8" Iron Rod) b. X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base. Z coordinate on CITY Datum only. c. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North Side Drive at the East end of radius at the Southeast corner of North Side Dnve and North Main Street). Coordinates on all P.C.'s, P.T.'s, P.I. s, Manholes, Valves, etc., in the same coordinate system, as the Control. No less than two horizontal bench marks, per line or location. Mammy • Bearings given on all proposed centerlines, or baselines. - Station equations relating utilities to paving, when appropriate. 7.2.1. J.T. Hinkle Park Survey: a. Verification that existing survey data includes the latest encroachments from the adjacent land owners b. Locate existing storm drain headwall and outfall elevation. c. Survey stream flowline at ultimate discharge point for the storm drain extension. 7.2.2. Oakland Park: a. Locate damaged portions of trail which are to be replaced as part of these plans. b. Locate existing light poles which are to be replaced as part of these plans. c. Locate the existing tennis court and surrounding area for skate park improvements. d. Survey parking areas for asphalt overlay Survey area for proposed group shelter for grading and ADA access. f. Locate trees within the proposed disc golf course area so that they can be designed around 7.2.3. Sylvania Park: City of Fort Worth, Texas Attachment A PMO Release Date: 07,23,2012 Page 17 of 21 a. Survey parking lot and community drive for pavement replacement including elevations so that design can maintain drainage and ADA. 7.2.4. Lost Spurs Park: a. Boundary verification and topography of site. b. Locate existing amenities and trails ASSUMPTIONS • It is anticipated that one storm drain easement will be required for J.T. Hinkle site drainage extension. • Right -of -Way research includes review of property/right-of-way records based on current Internet based Tarrant Appraisal District (TAD) information available at the start of the project and available on -ground property information (i.e. iron rods, fences, stakes, etc.) It does not include effort for chain of title research, parent track research, additional research for easements not included in the TAD, right-of-way takings, easement vacations and abandonments, right-of-way vacations and street closures. • Assumed that the City will perform Construction Survey for these projects. DELIVERABLES A. Easement exhibits and meets and bounds provided on CITY forms. TASK 8. PERMITTING. ENGINEER will provide permitting support for the CITY to obtain any and all agreements and/or permits normally required for a project of this size and type, as follows 8.1. Storm Water Pollution Prevention Plan: For projects that disturb an area greater than one (1) acre, the Contractor will be responsible for preparing and submitting the Storm Water Pollution Prevention Plan (SWPPP) with appropriate regulatory agencies. The Engineer will prepare the iSWM Construction Plan according to the current CITY iSWM Criteria Manual for Site Development and Construction which will be incorporated into the SWPPP by the contractor. 8.2. Environmental Services: Based on a review of the exhibits provided and a review of historic aerial photographs, it appears that waters of the U.S (WOTUS) exist within JT Hinkle Park. In light of the brief data review, a delineation of WOTUS and tree inventory is recommended to assist in developing design plans for the desired park improvements. In addition VRX will review and assess impacts to WOTUS for up to two sets of design plans. 8.2.1. Delineation (Fieldwork): Delineations of the boundaries of WOTUS will be conducted within the J T Hinkle Park. a. Perform a field investigation of the proposed project area to determine the extent of observed WOTUS Investigation will follow the 1987 U SACE Wetlands Delineation Manual and March 2010 USACE Regional S upplement to the Corps of Engineers Wetland Delineation Manual to City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 18 of 21 delineation wetlands, and other regulations (e.g., 33 CFR 328.3(e)) and guidance to delineate non -wetland WOTUS b. WOTUS will be mapped using a Global Positioning System (GPS). This GPS system is capable of sub -meter accuracy with post -processing c. Observations on adjacent properties will be noted where feasible 8.2.2. Brief Letter Report Information gathered during the delineation will be incorporated into a brief letter report and shall include the following* a. General purpose statement regarding the jurisdictional determination. b. Methods Used: 1. Description of the approach used to delineate wetlands and other WOTUS 2. Description of the conventions used to map the limits of WOTUS c. Results of the Delineation: 1. Approximate size of area evaluated for WOTUS 2. Description of physical features of the property 3. Information on existing site conditions for present and past land uses 4. Characterization of hydrology 5. Identification of named waterways 6. Characterization of vegetative communities and dominant species 7. Characterization of soils 8. Description of riparian or upland buffer features 9. Photographs with the date that the photos were taken 10. Aerial photograph with project area defined 11. USGS 7.5 minute topographic quad with project area defined Conclusions: 1. Description of size/dimensions of WOTUS, such as linear feet and approximate distance between ordinary high water marks for open waters (streams) 2. Map depicting potential WOTUS with the type (e.g., forested wetland) within the project area 8.2.3. Impact and Permitting Assessment: Assess proposed impacts to delineated WOTUS for up to two sets of design plans. VRX will provide a brief letter including an exhibit indicating proposed impacts to WOTUS, potential USACE permitting mechanisms and provide an estimate of associated compensatory mitigation. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 19 of 21 8.3. Texas Department of Licensing and Regulation (TDLR) • Identify and analyze the requirements of the Texas Architectural Barriers Act, Chapter 68 Texas Administrative Code, and become familiar with the governmental authorities having jurisdiction to approve the design of the Project. Submit construction documents to the TDLR • Completing all TDLR forms/applications necessary Obtain the Notice of Substantial Compliance from the TDLR Request an inspection from TDLR or a TDLR locally approved Registered Accessibility Specialist no later than 30 calendar days after construction substantial completion. Advise the CITY in writing of the results of the inspection. • Responding to agency comments and requests 8.3.1. J.T. Hinkle Park: TDLR approval for trail and access to proposed amenities 8.3.2. Oakland Park: TDLR approval on trail rehab and access to proposed amenities 8.3.3. Sylvania Park: TDLR approval on handicap spaces which will be replaced with concrete and maintain ADA access. 8.3.4. Lost Spurs Park: TDLR approval for trail and access to proposed amenities ASSUMPTIONS • • • Urban Forestry Plans or Tree Removal Permits have not been included. Trees which will need protection will be identified on the J.T. Hinkle site. The trees will be located by the survey team on Oakland Park around areas where amenities are proposed so that they can be designed around. Sylvania Park will not affect any trees. The few trees that exist around the outskirts of Lost Spurs will be located by survey so that they may be designed around. • The SWPPP book is assumed to be provided by the Contractor if necessary. The erosion control plans and details (iSWM Construction Plan) will be included as a part of the plan sets. • The environmental assessment does not include survey efforts It is assumed that the use of the Trimble GeoXH GPS equipment will be adequate for delineation purposes. • Two days in the field are included in this proposal for the purposes of delineating WOTUS, and two days are included for the tree inventory. This proposal does not include the preparation of any USACE permit applications. • According to the FEMA maps, these parks do not appear to have floodplain within the areas that amenities are being proposed. Therefore floodplain services and permitting has not been included. • City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 20 of 21 • Permit preparation will begin after approval of the Conceptual Design. DELIVERABLES A. Environmental report ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existing Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services if needed, upon the CITY's written request Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Environmental permit preparation and USACE coordination has not been included, but can be added to the scope after the environmental assessment and recommendation has been provided to the City • Storm drain analysis or calculations • Urban forestry plan or tree removal permits • Floodplain permitting • Grading permitting • SWPPP book • Negotiation of easements or property acquisition • Services related to development of the CITY's project financing and/or budget. • Services related to disputes over pre -qualification, bid protests bid rejection and re -bidding of the contract for construction • Construction management and inspection services • Performance of materials testing or specialty testing services • Services necessary due to the default of the Contractor • Services related to damages caused by fire, flood, earthquake or other acts of God • Services related to warranty claims, enforcement and inspection after final completion. • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY • Performance of miscellaneous and supplemental services related to the project as requested by the CITY. City of Fort Worth, Texas Attachment A PMO Release Date: 07,23,2012 Page 21 of 21 ATTACHMENT "A" J.T. HINKLE PARK OPEN CHANNEL STUDY SCOPE OF WORK Preface In an effort to combine necessary flood studies with planned and funded CIP projects, J T. Hinkle Park has long been an area requiring detailed flood study analysis to adequately plan for future upstream detention requirements and protect existing properties from potential flood events. Additionally the J.T. Hinkle Park Project is a prime candidate to receive stream restoration improvements in conformance with USACE section 404 permitting for water quality and habitat enhancements. ATTACHMENT "A" Page 1 of 15 J.T. HINKLE CHANNEL STUDY PROJECT SUMMARY a. Purpose of Study The purpose of this study is to a. Develop detailed hydrologic model of the entire watershed drained by an unnamed tributary running through J.T Hinkle Park and ultimately discharging into Lake Worth using NRCS method. b. Develop detailed hydraulic model of the above -mentioned reach between Basswood Drive and Lakeside Drive. c Develop a master plan for improvements necessary to protect homes and prevent roadway flooding during the 100-year storm Alternatives for channel Improvements detention, and buy-outs should be considered as appropriate. d. Develop scoping for any recommended minor projects, such as localized erosion repair along the creek The ENGINEER's services and products resulting from this study shall be referred to as "J.T. Hinkle Park Open Channel Study.' The ENGINEER shall perform the project services in accord with (1) the Federal Emergency Management Agency floodplain modeling and mapping specifications and guidelines, (2) the City of Fort Worth Storm Water Management Design Manual and (3) specific requirements and technical guidelines in this scope document The City of Fort Worth Storm Water Management Design Manual shall be the prevailing document. b. Pertinent Data The J.T Hinkle Creek flows from southwest of Boat Club Road in a southwesterly direction for about 1.8 miles and merges into Lake Worth. The Flood Insurance Rate Map (Map Number 48439C0160 K) showing the special flood hazard areas, was last revised on September 25, 2009. This FEMA map shows this reach in Zone-X, but it is not known how accurate that model is Task 1: Project Management The ENGINEER's project management activities shall include task leadership and direction, telephone and written communication, bi-monthly project update meetings project status reports project schedule and updates, and personnel and data management among other general project management activities. Any delays to the project schedule shall be in writing to the City of Fort Worth for review and approval. The ENGINEER shall attend the project kickoff meeting with a proposed schedule for task sequence and completion. The ENGINEER's Project Manager shall schedule and lead all project meetings. Meeting notes shall be submitted to the City of Fort Worth's Project Manager within five working days after each meeting The ENGINEER shall attend a public meeting to present what possible mitigation alternatives are being ATTACHMENT "A" Page 2 of 15 explored. If applicable, the ENGINEER will provide to the City project information regarding proposed mitigation alternatives for public outreach. The ENGINEER will fully document all relevant hardware, software, file structures, and data formats used during the project. Other than intermittent meetings, all of the individual task deliverables shall be submitted with the draft and final report at the conclusion of the study. The ENGINEER shall update a Project Certification and Decision Log to be submitted at the completion of the study. Task 1 Deliverables: • Documentation: o Summary of Tasks o Project Schedule o Support Data — Relevant meeting notes and e-mail correspondence, project status updates, and action items for ENGINEER, sub -consultants, and the City of Fort Worth o Completed Project Certification and Decision Log upon completion of the study Task 2 Data Search, Collection, Field Reconnaissance, Stream Condition Assessment, and Surveys a. Dataset Search and Collection: The City of Fort Worth will provide the ENGINEER with the following watershed data in GIS format in addition to the available models and reports: stream centerlines, street centerlines, 2012 aerial imagery, 2012 terrain surface in LAS format, existing and future land use data, 2012 subbasin delineations (may not be delineated for each site), high-water marks (if available), and zoning maps. Historical rainfall data and the as -built drawings of the hydraulic structures may be available from the City The ENGINEER shall submit a written request to FEMA for all relevant available data from the effective Flood Insurance Study (FIS) including but not limited to: LOMR's hydrologic and hydraulic data, reports, working maps, etc The City shall determine the extent of the study along the stream. The ENGINEER shall use the City -provided watershed description, stream centerline, and 2012 terrain surface as part of the base data for modeling and mapping. If necessary, the ENGINEER may modify the stream centerline alignment during Tasks 3 and 4 according to topography, 2012 aerial imagery, or new survey data Any errors identified or revisions made to the City s stream centerline and watershed boundary datasets shall be reported and discussed with the City's Project Manager. The ENGINEER will review and identify known flooding and drainage issues referred to as "hot spots" within the study area. The City will provide available drainage complaint reports to the ENGINEER ATTACHMENT "A" Page 3 of 15 The City of Fort Worth's Storm Water Management Division shall assist the ENGINEER in locating required data available from the City, but the ultimate responsibility for identifying data needs and for finding, collecting, developing, analyzing, and creating all necessary data shall reside with the ENGINEER If required data is unavailable, the ENGINEER shall inform the City in writing and discuss with the City's Project Manager for actions or determination. b. Field Reconnaissance: The ENGINEER shall perform field reconnaissance to become familiar with the main stem and the appropriate tributaries, the hydraulic and hydrologic structures, land use, vegetative cover conditions of the floodplain, and special features and problems within the watershed. The ENGINEER is aware that not all natural channels are contained within City easements therefore, property owner permission must be obtained by the ENGINEER to access private property. The ENGINEER shall document their reconnaissance efforts and findings with labeled digital photographs Typical channel and overbank types shall be photographed and labeled with location and Manning "n" value assumptions. The ENGINEER shall document physical characteristics of the watershed relevant to modeling, including but not limited to specific features of all major detention ponds and outlet discharge structures vegetative and built structure conditions along the floodplains, types and number of hydraulic structures involved, apparent maintenance condition of channels, overbanks and existing hydraulic structures locations and descriptions of stream cross -sections to be surveyed (including bridge railings and obstructed flow areas) c. Stream Condition Assessment. The ENGINEER shall perform a stream condition assessment as a result of field reconnaissance efforts and document the locations of observed erosive conditions, channel stability issues, channel side -slope failure, failed channel protection, sediment transport, and/or other observed failures. The ENGINEER may assign a rating of "Excellent," 'Good," 'Fair,' or "Poor." The ENGINEER shall document the stream conditions assessment efforts with labeled digital photographs. d. Field Surveys All bridges, culverts, and critical stream cross -sections (having substantial change in channel geometry and/or bed slope in contrast to upstream or downstream cross - sections) should be surveyed. The field surveys shall include any headwalls and outfalls along the channel. The maximum stream length distance between any two surveyed cross -sections shall not exceed approximately 1 500 feet. The City's Project Manager shall review the number of open channel cross-section and hydraulic structure surveys prior to a final scope of work The ENGINEER shall follow the current version of FEMA Guidelines and Specifications for Flood Hazard Mapping Partners Appendix N: Data Capture Guidelines to collect field survey data for open sections, bridges, culverts, and dams. ATTACHMENT "A" Page 4 of 15 Benchmarks shall be located and recorded for survey control. Available elevation reference marks shall be located and recorded at surveyed hydraulic structures. If elevation reference marks cannot be located, they may be set at each surveyed hydraulic structure as a chiseled mark in a headwall, wingwall, bridge deck, etc. in a manner suitable for future reference. Secondary control points are set at each surveyed cross-section and are intended to establish the primary control data at each cross-section.. Secondary control points are typically nails and are not intended to be permanent The current version of FEMA Guidelines and Specifications for Flood Hazard Mapping Partners Appendix N. Data Capture Guidelines shall be used as a guide to setting elevation reference marks. Field surveys of stream cross -sections shall be representative of the natural ground of the channel and overbanks. Surveys of bridges culverts dams, or other hydraulic structures shall be representative of the hydraulic structure's geometry. A typical ground cross-section shall be surveyed upstream of the structure. Measurements and survey point defining the geometry of the hydraulic structures shall all be recorded in field notes. Field survey notes shall represent graphically and clearly, in plan and profile view, what was surveyed, photographed, and recorded. All sketches should depict the u pstream face of the structure as well as the direction of flow. Digital photos shall be taken at each surveyed stream cross-section looking u pstream and looking downstream at the channel. Photos of the upstream and downstream faces of the hydraulic structures shall be taken along with the upstream and downstream channel Wherever possible, the pictures should contain the entire face of the structure. The ENGINEER will use the survey codes and format outlined in the FEMA Guidelines and Specifications for Flood Hazard Mapping Partners Appendix N: Data Capture Guidelines for survey text files The ENGINEER shall submit the survey data as text files that include point number, northing, easting, elevation, and description. The ENGINEER assumes that all surveys shall be performed within City Easement and Right -of -Ways. If it is determined that inundation occurs outside of these limits the ENGINEER shall coordinate with the City for additional survey needs. In the case of obtaining additional survey it is the responsibility of the ENGINEER to o btain property owner permission to perform surveys outside of City easements. The ENGINEER shall notify the local property owners that surveys and field reconnaissance will be conducted for a certain period of time e. Finished Floor Elevations: The ENGINEER will NOT include finished floor elevations or lowest adjacent grades of buildings and residential homes adjacent to the reach, unless determined n ecessary by this channel study or the City's Project Manager The ENGINEER ATTACHMENT "A" Page 5 of 15 shall meet with the City's Project Manager and discuss if any buildings or homes will be surveyed prior to a final scope of work Finished floor elevations shall be a separate budget item from the field surveys. Task 2 Deliverables: • Documentation: o Data Collection — Summary of Data Collection efforts and methodology including a list of data collected and sources and locations of reported flooding "hot spots" within the immediate study area o Field Reconnaissance — Summary of Field Reconnaissance efforts including labeled digital photos and locations of special physical characteristics relevant to modeling and number and locations of crossings. o Stream Condition Assessment — Summary of assessment including labeled digital photos and locations of observed areas of concern. The ENGINEER shall include labeled digital photos and comments on conditions. o Field Surveys — Summary of field survey efforts including primary control points and locations elevation reference marks, and locations of surveyed roadway crossings and open sections o Finished Floor Elevations — Summary of finished floor elevation survey efforts including homes and structures surveyed, finished floor elevations, and lowest adjacent grade. • Digital Data o Data Collection — Data collected from the City and other sources for the study. o Field Reconnaissance — Labeled digital photos and locations of areas of concern. o Stream Conditions Assessment — Labeled digital photos and locations of areas of concern. o Field Surveys: • • • • • Test Files — Survey text files in ASCII format of primary control points, secondary control points, elevation reference marks surveyed hydraulic structures, and stream cross -sections. Field Notes — Field notes in PDF format of surveyed hydraulic structures and stream cross -sections. Photos — Labeled digital photos of surveyed hydraulic structures and stream cross -sections. CAD Files — CAD files of survey data of primary control points, elevation reference marks, and hydraulic structures and stream cross -sections. Work Maps — Work maps depicting survey data and locations. ATTACHMENT "A" Page 6 of 15 • One set of CD/DVDs containing electronic versions of all information (intermediate and final data and photos) gathered in this task. Task 3: Development of Detailed Hydrologic Models The ENGINEER shall develop detailed existing land -use conditions HEC-HMS model for the watershed: The City will determine if ultimate development land -use conditions are warranted for the study. The ENGINEER may use HEC-GeoHMS as a preprocessor to provide base information for the new hydrologic model. The ENGINEER shall fully annotate the HEC-HMS model, including descriptive comments in all relevant fields, and clearly label the simulation runs with respect to the return period The ENGINEER shall coordinate any occurrence of inter -basin transfer of flow with the City's Project Manager. The ENGINEER shall use the 2-, 5-, 10-, 25-, 50-, 100- and 500-year return events to develop hydrologic and hydraulic models, water surface elevation profiles, and floodplain maps. If the basin is fully developed, then ultimate land -use conditions will be assumed as "Existing Conditions " The ENGINEER shall model the 100-year return event for ultimate conditions if existing conditions in the basin are not fully developed. The ENGINEER shall use representative historical rainfall data to perform hydrological analysis to perform a high-water mark simulation/validation with hydraulic models. a. Rainfall: The ENGINEER shall use a 24-hour duration storm (SCS Type II or frequency) for the meteorological model and shall use the City of Fort Worth Storm Water Management Design Manual Appendix A rainfall depth -duration -frequency tables. b. Data Sources: The ENGINEER shall review the current effective hydrologic and hydraulic models, Letters of Map Revision (LOMRs) approved after the current effective FIS study and City of Fort Worth land development projects and incorporate them into the study as appropriate. The ENGINEER may obtain "as -built" drawings from the City (if available) for constructed regional ponds and other large residential and commercial ponds to be modeled The stage -storage -discharge (SSD) rating curve for these ponds used in the model shall be verified as being accurate. If necessary, the SSD curves may be redeveloped In all cases, the SSD rating curve shall be the same for both the hydrologic and hydraulic models. The existing land -use conditions data, the projected future (ultimate) development land -use conditions data, topographic data (2012 ACS surface data), and the latest Natural Resources Conservation Service (NRCS) Soil Survey Geographic (SSURGO) database shall be used in the hydrologic model development. ATTACHMENT "A" Page 7 of 15 c. Model Development: The ENGINEER shall coordinate watershed boundaries with other concurrent studies. The subbasin size shall not exceed one-third of a square mile. Use of larger subbasins shall be discussed with the City's Project Manager. Break points (junctions) may be set at certain locations if requested by the City's Project Manager. The ENGINEER shall conduct a "working session" with City staff to finalize watershed basin boundaries and junctions. If a conflict exists on a watershed boundary determination it is usually the topographic data - not the storm drain system, that determines the watershed boundaries however if storm drain trunk lines or any other diversion/by-pass hydraulic structures exist in the watershed and divert a significant amount of flow from one basin to another, those hydraulic structures shall be modeled in the study. The SCS-unit hydrograph shall be utilized for developing the HMS model. The TR-55 equations and curves for estimating the time of concentration for overland (sheet) flow, shallow concentrated flow, and channel flow shall be used Overland (sheet) flow length shall be no more than 50 — 100 feet for urban land -use conditions. The ENGINEER shall delineate and depict the longest flow path per subbasin and include the length and time of concentration per segment The SCS curve number method shall be used for loss -rate estimation. The ENGINEER shall prepare a table of impervious cover percentages and curve numbers for various land uses and soil conditions based on the City of Fort Worth Storm Water Management Design Manual. The runoff curve numbers for open space and undeveloped areas shall be based on the cover type and hydrologic condition of ' Open Space, Good Condition." The composite curve number for each subbasin shall be computed based on a composite percentage of soil types. For modeling the existing land -use conditions of a suburban watershed, the impervious cover percentage shall be determined based on zoning districts. Impervious cover percentages per zoning district are listed in Table 1. The ENGINEER shall use the NCTCOG existing land -use spatial data and City 2012 aerial imagery to confirm that the current zoning districts have an accurate land -use assignment. It is the ENGINEER's responsibility to properly determine the impervious cover percentage for sparsely located farmland houses, which may or may not be directly connected to a surface drainage system. The composite impervious cover percentage and soil -based composite runoff curve numbers for each subbasin shall be summarized in a table of subbasin parameters. ATTACHMENT "A" Page 8 of 15 Table 1. City of Fort Worth Suburban Existing Land Use Impervious Cover COFW ISWMTM Criteria Manual - Percent Impervious Description of Land -Use Impervious Residential - "A-43" one -acre lots (1) (2) Residential - "A21" half -acre lots Residential - "A-10" 10,000 SF lots Residential - "A-7.5" Residential - "A-5" Residential - "MH", "A-R", "B", "R-1", and "R-2" Multi -Family - 'CR" Multi -Family - "C" Multi -Family - "D" Commercial/Industrial/House of Worship/School - 4% Open Space Commercial/Industrial/House of Worship/School - 10% Open Space Commercial/Industrial/House of Worship/School - 20% Open Space Parks, Cemeteries Railroad Yard Areas Streets: Asphalt, Concrete, and Brick Drives, Walks, and Roofs Gravel Areas Unimproved Areas 35 37 49 55 61 65 64 79 93 96 90 80 7 29 100 100 43 0 d. Routing: The ENGINEER shall use the Modified Puls or the Muskingham-Cunge routing methods to attenuate the runoff hydrograph. Other routing methods shall require the approval of the City. e. Depth -Area Analysis: Depth -Area Analysis (areal reduction) shall be used for watersheds with a drainage area of 9.6 square miles or greater If necessary peak flow tables for each return period and for both existing and future land -use conditions will be provided with peak flows computed at all subbasin outlets and hydrologic junction points with areal reduction for drainage areas (in square miles) of 0.0, 10, 20, 30 etc. up to the total watershed area The peak discharge will be interpolated based on the drainage area at the appropriate junction location. f. Results: The model results shall be compared to available reliable recorded/historical rainfall - runoff data, including historic storm events. If no reliable recorded/historical rainfall - runoff data is available the ENGINEER may run checks with other sources of data, such as the local/regional regression equations, Current Flood Insurance Study or the USGS's frequency -based 100-year peak flow versus watershed drainage area curve for similar watersheds. If significant differences are found, adjustments to the hydrologic model may be required. ATTACHMENT "A" Page 9 of 15 The ENGINEER shall prepare a table of peak flow rates for each of the return events analyzed. The ENGINEER shall compare the peak flows from the new study to those of the current effective (if available) The comparisons shall be summarized in the report. The ENGINEER shall document the methodologies and assumptions for each subbasin, details of calculating the time of concentrations, subbasin and longest flow path delineations, creek centerline, software, and data sources used, any significant changes in flows between the old and new hydrologic models with an explanation of differences, and a table containing peak flows at each subbasin junction, and pond location with areal reduction (if applicable), and any special technical issues and resolutions. Task 3 Deliverables: • Documentation: o A summary of the task and a description of methodologies and assumptions used The detailed summary shall include design criteria, software used, source data, watershed delineation method, watershed parameters, modeling considerations, and any special technical issues and resolutions. o A summary of results and a comparison with effective discharges. o Any relevant correspondences, discussions, and technical decisions regarding model development including review comments and special issues. • Digital Data: o Hydrologic Model — One digital copy of the final, working, and fully - annotated HEC-HMS hydrologic model that provides peak flow rates for the 2- 5-, 10- 25-, 50-, 100-, and 500-year floods together with all supportive modeling data (including DSS files) for the HEC-HMS models (current non -beta HEC-HMS version at time of delivery). o Support — Electronic versions of all information gathered, supporting materials and data in developing the hydrologic models, and work products created in this task, such that the models can essentially be duplicated with the backup data • The ENGINEER shall submit two sets of DVDs containing electronic versions of all information gathered and work products created in this task. Task 4: Development of Hydraulic Models and Floodplain Maps The ENGINEER will use the latest HEC-RAS model software to develop hydraulic models for the study. The ENGINEER may use HEC-GeoRAS as a preprocessor to map the floodplains. The ENGINEER shall fully annotate the HEC-RAS model, including descriptive comments in all relevant fields, and clearly label the flow data profiles with respect to return period. Cross -sections or bridge/culvert structures that incorporate survey data shall include the survey data sources, date, and hydraulic ATTACHMENT "A' Page 10 of 15 structure name in the cross-section data description. The ENGINEER may use FEMA's CHECK-RAS program to do an initial verification of the HEC-RAS models and address the issues it finds or provide an explanation of why a correction was unnecessary. a. Model Development: The ENGINEER shall prepare the models to run under steady state conditions. The ENGINEER will meet with the City's Project Manager to determine whether an unsteady state model is warranted. Surveyed bndges, culverts, and critical stream cross -sections (having substantial change in channel geometry or slope) shall be incorporated into the HEC-RAS model. Other non -critical stream cross -sections shall be cut from the City's topographic data (if available) or the most accurate topographic data available. The cross-section layout shall be set in a reasonable manner consistent with the respective DFIRM (if available) taking into consideration hydraulics and floodplain mapping As a general guideline, spacing between any two cross -sections shall not exceed approximately 200 feet, unless directed by the City's Project Manager. The ENGINEER will conduct a "working session' with the City staff to review cross - sectional cut -line locations and layout. The ENGINEER will proceed with detailed hydraulics following the City's review of the cross-section cut -line layout, or as directed by the City's Project Manager. The ENGINEER shall discuss with the City's Project Manager whether channel invert interpolation between surveyed cross - sections is required Interpolated cross -sections shall be kept to a minimum. If interpolated cross -sections are used in the development of the models, each section shall be labeled and described in the model and identified on a work map of the cross-section layout The ENGINEER shall describe in the written report the purpose of the interpolated cross -sections. All cross-section stations and reach lengths shall be rounded to the nearest foot. The ENGINEER shall assign Manning's "n" values to a specific channel or overbank area based on actual physical conditions using information from field reconnaissance, aerial photos and the City of Fort Worth Storm Water Management Design Manual "n" value reference tables Composite "n" values are recommended for the left overbank, channel, and right overbank. Caution will be exercised not to over or underestimate the ' n" values The composite "n" value in overbank flow areas shall be limited to 0.15. For any "n" value exceeding 0.15, the ENGINEER shall inform and discuss with the City's Project Manager for a final decision It is recommended that the ENGINEER use the HEC-RAS functions of "blocked obstruction" and 'ineffective flow area" whenever to enhance the model. The ENGINEER shall recreate or confirm the limits of the floodway A floodway will not be evaluated or created for study areas that do not have an existing floodway. , b. Flow Data: Peak flows computed from a hydrologic model with proper areal reduction (if applicable) shall be put into the hydraulic model as close as possible in terms of ATTACHMENT "A" Page 11 of 15 location, e.g., subbasin junction location in HEC-HMS versus cross-section location in HEC-RAS. A table showing the HEC-RAS cross-section flow change locations and the corresponding HEC-HMS junction name shall be provided. The peak flow shall be the same in both models. In the case that a creek or channel runs through a subbasin in a hydrologic model, the additional outflow from the subbasin shall be proportionally inserted in one of the following two methods: 1. Method 1 - At 1/3 or at 2/3 of the channel segment within the subbasin. 2. Method 2 - Approximately at the middle of the channel segment If the ENGINEER determines that either procedure will not accurately represent the additional flow between hydrologic analysis points, the ENGINEER shall inform and discuss flow change locations with the City's Project Manager c. Results: If data is available, model results shall be compared with recorded stage levels or checked against known high-water marks. The model results shall also be compared to known flooding events If significant differences are found, adjustments to the hydraulic model may be required. The ENGINEER shall document all methodologies and assumptions, software used, data sources problem areas, and significant changes in water -surface elevations between the old and new hydraulic models. The ENGINEER will eliminate crossing profiles; however, given the number of profiles (for existing and future conditions) and the potential for minimal differences in computed flow rates, it is possible that some minor crossing of profiles cannot be resolved. The ENGINEER will coordinate these issues with the City staff. The ENGINEER shall produce an updated or new floodway data table. The lettered section should correspond with the locations of the effective study The ENGINEER will produce water -surface elevation profile plots for the 10-, 50-, 100-, and 500-year flood frequencies using FEMA RASPLOT 2.5 or later. The ENGINEER shall reference the existing Flood Insurance Study profile plots for plot scale. The ENGINEER shall delineate the floodway and the 100-and 500-year floodplains through the study area. If applicable the 100-year floodplain for ultimate conditions will also be delineated. The ENGINEER shall produce work maps that show the following minimum information in and near the floodplains (1) Cultural features, such as railroads airfields streets roads, public schools, highways levees, dikes, dams, and other flood -control structures, and prominent man-made features and landmarks (2) Hydrographic features, such as rivers streams, lake and ponds, and channels (including both banks of a stream when graphically possible)s (3) Corporate limits, extraterritorial jurisdiction limits, and boundaries of excluded areas; ATTACHMENT "A" Page 12 of 15 (4) Elevation reference marks (ERM), and (5) Grid lines (State Plane North Central Texas Survey Feet) with appropriate values annotated. Base Flood Elevations (BFEs) will be generated and shown by wavy line contours drawn normal to the direction of the flow of water, perpendicular to the floodplain, but not necessarily perpendicular to the stream centerline. They shall extend completely across the existing conditions 100-year floodplain. Each BFE notation shall indicate its elevation (NAVD88) to the nearest whole foot. Task 4 Deliverables: • Documentation: o A summary of the task and a description of methodologies and assumptions used. The detailed summary shall include design criteria software used, source data, cross -sections modeling considerations and any special technical issues and resolutions. o A summary of results and a comparison with effective water -surface elevations. Include floodplain and floodway delineations and BFEs One set of hard copies of the floodplain maps separated by existing and future land -use conditions, preferably printed in the format of DFIRM panels. o Any relevant correspondences discussions, and technical decisions regarding model development including review comments and special issues. • Digital Data: o Hydraulic Model — One digital copy of the final, working, geo- referenced, and fully -annotated HEC-RAS hydraulic model that provides peak flow rates for the 2- 5-, 10-, 25-, 50-, 100-, and 500- year floods together with all supportive GIS and modeling data for the RAS models (current non -beta HEC-RAS version at time of delivery). o Support — Electronic versions of all information gathered, supporting materials and data in developing the hydraulic models, and work projects created in this task, such that the models can essentially be duplicated with the backup data. PDF-format files and DWG files of the RASPLOT profiles • The ENGINEER shall submit two sets of DVDs containing electronic versions of all information gathered and work products created in this task such that the models and floodplain maps can essentially be duplicated. Task 5 Watershed Flood Hazard Assessment The ENGINEER shall assess the capacity of stream roadway crossings and summarize flooding hazards at the stream roadway crossings. The ENGINEER shall provide an estimate of the number of roadway crossings inundated and depth of inundation for each return event analyzed. The ENGINEER shall document the results from the watershed flood -hazard assessment. ATTACHMENT "A" Page 13 of 15 Task 5 Deliverables: • Documentation: o A summary of the flood hazards within the watershed including all stream roadway crossings with general address, description of roadway crossing, roadway crest elevation, reach, HEC-RAS river station, and depth of flooding for the existing and fully developed storms. Task 6: Proposed Flood Mitigation Alternative Analysis (if required) The ENGINEER shall asses the conditions of the study area and revise or develop a master plan of proposed improvements and flood -hazard mitigation Alternatives to be considered will include but are not limited to open channel improvements, detention, property buy-outs, and building/house removal. This task will consider flooding issues identified in Task 5 to determine the potential flood -reduction benefits of flood mitigation. The ENGINEER shall develop and discuss realistic preliminary alternatives with the City's Project Manager prior to analysis The ENGINEER shall then evaluate the preliminary alternatives discussed and make necessary revisions. The ENGINEER shall discuss the revised alternatives with the City's Project Manager before finalizing the conceptual mitigation alternatives. The alternatives may be finalized prior to the public meeting discussed in Task 1. City utility crossing potential conflicts shall be considered and identified in the development of the alternatives The ENGINEER shall document all methodologies and assumptions used to analyze the conceptual flood mitigation alternatives and significant changes in water surface elevation between the existing conditions model and the improvement alternatives model. Any modifications to the hydrologic features developed for Task 3 as a result of the improvements shall be discussed with the City's Project Manager. The ENGINEER shall rerun routing for the alternatives. Task 6 Deliverables: • Documentation: o A summary of the task and a description of methodologies and assumptions used The detailed summary shall include design criteria, software used, source data, cross -sections, modeling considerations, and any special technical issues and resolutions. o A summary of results and a comparison with existing water surface elevations from Task 4. o Any relevant correspondences, discussions, and technical decisions regarding model development including review comments and special issues. • Digital Data: o Hydrologic Model — If applicable, one digital copy of the final, working, and fully -annotated HEC-HMS hydrologic model (if different from Task 3) that ATTACHMENT "A" Page 14 of 15 provides peak flow rates for the 2-, 5-, 10-, 25-, 50-, 100-, and 500-year floods together with all supportive GIS and modeling data (including DSS files) for the HEC-HMS models (current non -beta HEC-HMS version at time of delivery) o Hydraulic Model — One digital copy of the final, working, geo-referenced, and fully -annotated HEC-RAS hydrologic model that provides peak flow rates for the 2-, 5-, 10-, 25- 50- 100-, and 500-year floods, together with all supportive GIS and modeling data for the RAS models (current non - beta HEC-RAS version at time of delivery). o Support — Electronic versions of all information gathered, supporting materials and data in developing the hydraulic models and work products created in this task, such that the models can essentially be duplicated with the backup data. PDF-format files of the floodplain maps preferably in the format of DFIRM panels. • The ENGINEER shall submit two sets of DVDs containing electronic versions of all information gathered and work products created in this task such that the models and floodplain maps can essentially be duplicated Task 7. Quality Assurance and Quality Control Procedures The ENGINEER shall develop a QA/QC procedure meeting or exceeding the requirements of FEMA or FEMA Digital Floodplain Insurance Rate mapping projects. The QA/QC program shall include a multi -level approach to ensure that senior members of ENGINEER's staff review comment, and approve the completed work Quality control checklists shall be created for the survey, hydrology, hydraulics, and mapping elements of the work. Each checklist shall include milestone review events that describe the items to be reviewed, and include documentation of the comments by the reviewer and responses from the ENGINEER's Project Manager. All project materials presented to the City as draft or final products must be accompanied by QA/QC Certification, or they will be rejected by the City Work on a task shall not proceed until the milestone event has been reviewed and all necessary revisions to the data are complete. The checklists shall be signed by the senior task leader, Project Manager, and the Principal, and are included in the FINAL REPORT. The ENGINEER shall provide copies of the QA/QC efforts to the City of Fort Worth. The ENGINEER shall regain all work products generated and information gathered and used during the course of the project. This includes, but is not limited to base data (such as City of Fort Worth s base terrain data) as well as intermediate work products (e g. the fill grid used in the hydrologic preprocessor, draft reports, etc ). These items shall be transmitted to the City of Fort Worth Project Manager by the end of the project. Task 7 Deliverables: • Documentations o Upon completion of the project, the ENGINEER shall submit signed digital and hard copies of the QA/QC checklists. ATTACHMENT "A" Page 15 of 15 ATTACHMENT B COMPENSATION Design Services for J.T. Hinkle Park, Oakland Lake Park, Sylvania Park, Lost Spurs Park City Project No. Lump Sum Project I. Compensation A. The ENGINEER shall be compensated a total lump sum fee of $ 184.162 as summarized in Exhibit B 1 — Engineer Invoice and Section IV — Summary of Total Project Fees. The total lump sum fee shall be considered full compensation for the services described in Attachment A, including all labor materials, supplies, and equipment necessary to deliver the services. The ENGINEER shall be paid monthly payments as described in Section II Method of Payment. II. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1, Progress Reports as required in item III. of this Attachment B, and Schedule as required in Attachment D to this Agreement. B. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule as required in Attachment D to this Standard Agreement and according to the current version of the City of Fort Worth's Schedule Guidance Document. C. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Parks and Community Services Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 1 of 3 B-1 ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm P rime Consultant Shield Engineering Group, Park Design PLLC P roposed MBE/SBE Sub -Consultants ✓ RX, Inc Environmental Services TSIT Services Geotechnical Services Hamilton Civil Engineering Flood Study QAQC PIC Printing, LLC Printing Services Non-MBE/SBE Consultants GAP Consulting, Inc RAI Engineering Falcon Document Services Primary Responsibility TDLR Services Electrical and Lighting Services Color Prints for Public Meeting TOTAL Project Number & Name Total Fee J.T. Hinkle Park, Oakland Lake Park, $ 184,162 Sylvania Park, Lost Spurs Park City MBE/SBE Goal = 13 % City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 2 of 3 $ 23,941.06 Consultant Committed Goal = 13 Fee Amount $ 146,502 $ 9,500 $ 7,600 $ 4,500 $2,341.06 $ 3,660 $ 8,000 $ 2,058.94 $ 184,162 80% 5% 4% 2% 1% MBE/SBE Fee MBE/SBE % 13 B-2 EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page including negotiated total budget and allocations of budgets across work types and work phases. City of Fort Worth, Texas Attachment B PMO Official Release Date: 8.09.2012 Page 3 of 3 Professional Services Payment Request Project Manager: Project: City Project #: City Sec Number: Summary IJ.T. Hinkle, Oakland Lake, Sylvannia, & Lost Spurs I Company Name: (Shield Engineering Group, PLLC Consultant's PM: Vendor Invoice #: Payment Request #: From Date: To Date: Invoice Date: Sheet Work Type 1 Work Type 2 Work Type 3 Work Type 4 Work Type 5 Work Type 6 Jean Mane Alexander email: Office Address Telephone: Fax: Consultant Instructions: Fill in green cells including Invoice Number, From and To Dates and the included worksheets. When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. jeanmarie.alexander(a)seanllr..com 1200 West Frwy, Ste#300 Fort Worth, TX 76102 817-810-0696 817-810-0372 Remit Address:11200 West Frwy, Ste 300 Fort Worth, TX 76102 FAC and Work Type Description J.T. Hinkle Park Design Oakland Lake Park Design Sylvannia Park Design Lost Spurs Park Design J.T. Hinkle Flood Study Totals This Payment Request Agreement Amount $28,000.00 $52,176.00 $27,464.00 $13,100.00 $63,422.00 Amendment Amount Agreement Amount to Date 528,000.01 ; 852,176.0t i 827,464.0L' S13,100.00 $63,422.00 8184,162.00 $184,162.00 Overall Percentage Complete: Completed Amount Percent Completed ($) Invoiced Current Previously Invoice Remaining Balance S28, 000.00 852,176.0C $27, 464.00 813,100.0C $63,422.0C 8184,162.00 Professional Services Payment Request Project Manager: Project: J.T. Hinkle, Oakland Lake, Sylvannia, & Lost Sp. City Project #: Work Type Desc: J.T. Hinkle Park Design Consultant Instructions: F/A/C: City Sec Number: Fill in green cells including Percent Complete and Invoiced Previously Quanities Purchase Order: When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. Company Name: Consultant's PM: Vendor Invoice #: Payment Request #: From Date: To Date: Shield Engineering Group, PLLC Jean Made Alexander email: jeanmarie.alexander@segplic.com Office Address: 1200 West Frvy, Ste#300 Fort Worth, TX 76102 Telephone: 517-810-0696 Fax: 817-810-0372 Remit Invoice Date: Address: Pay Items 30 - Design Description Totals This Unit: 1200 West Frwy, Ste#300 Fort Worth, TX 76102 Agreement Agreement Amendment Amendment Amount to Completed Percent ($) Invoiced Current Remaining Amount Number Amount Date Amount Completed Previously Invoice Balance $28,000.00 $28,000.00 528,000.00 $28.000.00 $28,000.00 $28,000.00 Overall Percentage Complete: Professional Services Payment Request Project Manager. Project: J.T. Hinkle, Oakland Lake, Sylvannia, & Lost Spt City Project #: Work Type Desc: Oakland Lake Park Design Consultant Instructions: F1AIC: City Sec Number: Fill in green cells including Percent Complete and Invoiced Previously Quanities Purchase Order: When your Invoice Is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. Company Name: Consultant's PM: Vendor Invoice #: Payment Request #: From Date: To Date: Invoice Date: Pay Items 30 - Design Submitted by: Shield Engineering Group, PLLC Jean Marie Alexander Description Totals This Unit: email: jeanmarie.alexander©segpllc.com Office Address: 1200 West Frwy, Ste#300 Fart Worth, TX 76102 Telephone: 817-810-0696 Fax: 817-810-0372 Remit Address: 1200 West Frwy, Ste#300 Fort Worth, TX 76102 Agreement Agreement Amendment Amendment Amount to Completed Percent ($) Invoiced Current Remaining Amount Number Amount Date Amount Completed Previously Invoice Balance S52,176.00 S52,176.08 S52,176.00 552.176.00 552.176.00 S52.176.00 Overall Percentage Complete: Professional Services Payment Request Project Manager: Project: J.T. Hinkle, Oakland Lake, Sylvannia, & Lost Sp' City Project#: Work Type Desc: F/AIC: City Sec Number: Purchase Order: Company Name: Consultant's PM: Vendor Invoice #: Payment Request #: From Date: To Date: Invoice Date: Pay Items 30 - Design Sylvannia Park Design Consultant Instructions: Shield Engineering Group, PLLC Jean Marie Alexander Description Totals This Unit: Fill in green cells including Percent Complete and Invoiced Previously Quanities When your Invoice is complete, save and dose, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. email: jeanmarie.alexander@segpllc_com Office Address: 1200 West Frwy, Ste#300 Fort Worth, TX 76102 Telephone: 817-810-0696 Fax: 317-810-0372 Remit Address: 1200 West Frwy, Stei:300 Fort Worth, TX 76102 Agreement Agreement Amendment Amendment Amount to Completed Percent ($) Invoiced Current Remaining Amount Number Amount Date Amount Completed Previously Invoice Balance 927,464.00 S27,464.00 S27,464.00 S27,464.00 527,464.00 $27,464.00 Overall Percentage Complete: Professional Services Payment Request Project Manager. Project: J.T. Hinkle, Oakland Lake, Sylvannia, & Lost Six City Project#: Work Type Desc: Lost Spurs Park Design Consultant Instructions: F/A/C: City Sec Number: Fill in green cells including Percent Complete and Invoiced Previously Quanities Purchase Order: When your Invoice is complete, save and close, start Buzz -saw and Add your invoice to the Consultant folder within Project's folder. Company Name: Consultants PM: Vendor Invoice #: Payment Request #: From Date: To Date: Invoice Date: Pay Items 30 - Design Shield Engineering Group, PLLC Jean Marie Alexander Description Totals This Unit: email: jeanmarie.alexandergsegplic.com Office Address: 1200 West Frwy, Ste#300 Fort Worth, TX 76102 Telephone: 817-810-0696 Fax: 817-810-0372 Remit Address: 1200 West Frwy, Ste#300 Fort Worth, TX 76102 Agreement Agreement Amendment Amendment Amount to Completed Percent ($) Invoiced Current Remaining Amount Number Amount Date Amount Completed Previously Invoice Balance S13,100.00 $13,100.00 S13,100.00 S13,100.00 513,100.00 S13,100.00 Overall Percentage Complete: Professional Services Payment Request Project Manager: Project: J.T. Hinkle, Oakland Lake, Sylvannia, & Lost SF City Project #: Work Type Desc: J.T. Hinkle Flood Study Consultant Instructions: HNC: City Sec Number: Fill in green cells including Percent Complete and Invoiced Previously Quanities Purchase Order: When your Invoice is complete, save and close, start Buzzsaw and Add your Invoice to the Consultant folder within Project's folder. Company Name: Consultant's PM: Vendor Invoice #: Payment Request #: From Date: To Date: Shield Engineering Group, PLLC Jean Marie Alexander email: jeanmarie.alexandergsegplIc.com Office Address: 1200 West Frwy, Ste#300 Fort Worth, TX 76102 Telephone: 817-810-0696 Fax: 817-810-0372 Remit Invoice Date: Address: Pay Items 16 - Hydraulic Assesment(s) Description Totals This Unit: 1200 West Frwy, Ste#300 Fort Worth, TX 76102 Agreement Agreement Amendment Amendment Amount to Completed Percent ($) Invoiced Current Remaining Amount Number Amount Date Amount Completed Previously Invoice Balance S63.422.00 563,422.00 S63.422.00 563,422.00 $63,422.00 563.422.00 Overall Percentage Complete: ATTACHMENT "C" CHANGES AND AMENDMENTS TO STANDARD AGREEMENT Design Services for J.T. Hinkle Park, Oakland Lake Park Sylvania Park, Lost Spurs Park City Project No. • 1. Preparation of Letter of Map Revision (LOMR) documents are not included. 2. Subsurface Utility Engineering is not included 3. Bid phase services are not included 4. Preparation of Construction Specifications are not included. 5. Geotechnical Engineering and pavement design services are not included. 6. Landscaping design is not included. City of Fort Worth, Texas Attachment C PM() Release Date: 05.19.2010 Page 1 of l Consulting Contract Schedule Specifications City of Fort Worth Capital Improvement Program Attachment D m Protect Schedule FORT WORTH This This PROTECT requires a Tier « 3 » schedule as defined herein and in the Cites Schedule Guidance Document. D1. CONSULTING SERVICES SCHEDULE DEVELOPMENT: The CONSULTANT shall prepare schedules for consulting services that meet the requirements described in this specification, showing by Critical Path Method (CPM) the planned sequence and timing of the Work associated with the Agreement. All submittals shall be submitted in PDF format, and schedule files shall also be submitted in native file format (i.e. file formats associated with the scheduling software). The approved scheduling software systems for creating the schedule files are: Primavera (Version 6.1 or later or approved by CITY) Primavera Contractor (Version 6.1 or later or approved by CITY) Microsoft Project (Version 2003/2007 or later or approved by CITY)('HtiSING OUT) D2. BASELINE CONSULTING SERVICES SCHEDULE: Following noticeatoproceed, the CONSULTANT shall develop, submit and review the draft detailed baseline consulting services schedule with the CITY to demonstrate the CONSULTANT's understanding of the Agreement requirements and approach for performing the work. The CONSULTANT will prepare the final detailed baseline consulting services schedule based on CITY comments, if any, and submit to the CITY no later than the submittal of the first project invoice. The following guidelines shall be adhered to in preparing the baseline schedule, and as described in further detail in the CITY's Schedule Guidance Document. a. The scope shall be subdivided by work breakdown structure (WBS) representing the tasks, subtasks, and activities associated with delivering the work. b. The schedule shall accurately describe the major work activities, key milestones, and dependencies/relationships as appropriate to the work. c. The schedule should include appropriate meetings, review periods, critical decision points, including third party utility dependencies and reviewing agencies. D3. PROGRESS CONSULTING SERVICES SCHEDULE: The CONSULTANT shall prepare and submit monthly to the CITY for approval the updated schedule in accordance with D1 and D2 and the CITY's Schedule Guidance Document inclusive. As the Work progresses, the CONSULTANT shall enter into the schedule and record actual progress as described in the CITY's Schedule Guidance Document. The updated schedule submittal shall also include a concise schedule narrative that highlights the following, if appropriate and applicable: • Changes in the critical path, Expected schedule changes, ® Potential delays, o Opportunities to expedite the schedule, o Coordination issues the CITY should be aware of or can assist with, City of Fort Worth, Texas Attachment D PMO Release Date: 02.15.2011 Page 1 of 2 • Other schedule -related issues that the CONSULTANT wishes to communicate to the CITY. D4. PERFORMANCE AND CONSULTING SERVICES SCHEDULE: If the work accomplished falls behind that scheduled due to factors within the CONSULTANT's control, the CONSULTANT shall take such action as necessary to improve the progress of the Work. In addition, the CITY may require the CONSULTANT to submit a revised schedule demonstrating the proposed plan to make up the delay in schedule progress and to ensure completion of the Work within the allotted Agreement time. D5. SCHEDULE TIERS SPECIAL INSTRUCTIONS: The requirements for the schedule are determined based on the nature and needs of the project. The schedule tier for this project is stated at the top of this document. CONSULTANT shall submit each schedule relying on the CITY's current Schedule Guidance Document. D6. SCHEDULE SUBMI'1'1 AL AND PAYMENT: As stated in III.A.(1). of the Agreement, CONSULTANT shall provide the information required by Attachment D CONSULTANT's monthly invoices will not be accepted and processed for payment without monthly schedule updates that are submitted in the time and manner required by Attachment D and the CITY's current Schedule Guidance Document. City of Fort Worth, Texas Attachment D PMO Release Date: 02.15.2011 Page 2 of 2 M&C Review Page 1 of 3 U CIL Official site of the City of Fort Worth, Texas FORT WORT COUNCIL ACTION: Approved on 7/15/2014 - Ordinance No. 21308-07-2014 DATE* 7/15/2014 REFERENCE NO.: 80FOUR PARK IMPROVEMENTS **C-26849 LOG NAME: - SHIELD ENGINEERING GROUP, AGREEMENT CODE C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of an Engineering Agreement with Shield Engineering Group, PLLC, in the Amount of $183,722.00 for the Design of Park Improvements at Oakland Lake Park, Sylvania Park, Lost Spurs Park and J.T. Hinkle Park and Adopt Appropriation Ordinance (COUNCIL DISTRICTS 4, 7 and 8) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the transfer in the amount of $63,422.00 from the Stormwater Utility Fund to the Park Gas Well Leases Project Fund for the J.T. Hinkle Park Channel Study; 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Park Gas Well Leases Project Fund in the amount of $63,422.00 from available funds for J.T. Hinkle Park; and 3. Authorize the execution of an Engineering Agreement with Shield Engineering Group, PLLC, in the amount of $183,722.00 for the design of park improvements at Oakland Lake Park, Sylvania Park Lost Spurs Park and J.T. Hinkle Park. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize the City Manager to execute an Engineering Agreement with Shield Engineering Group, PLLC, in the amount of $183,722.00 for the design and preparation of construction documents for park improvements at Oakland Lake Park (Council District 8), Sylvania Park (Council District 4), Lost Spurs Park (Council District 7), and J.T. Hinkle Park (Council District 7). Staff considers this fee to be fair and reasonable for the scope of services proposed. Proposed improvements for each park include: • Oakland Lake Park - New ball field lighting, conversion of an existing tennis court to a small neighborhood skate park, group shelter, trail repair and parking rehab • Sylvania Park - Road/parking rehabilitation at the community center and ball field. • Lost Spurs Park - Group shelter, multi -use court, practice field and trail improvements. • J.T. Hinkle Park - Phase I development of a reserve park site: new playground, shelter, security lighting, trails, low water crossing and drainage improvements. A Channel Study totaling $63,422.00 for Transportation and Public Works Stormwater Management will be included as part of the Engineering Agreement. http://apps.cfwnet.org/council_packet/mc review. asp?ID= 1 9 820 &councildate=7/15/2014 7/25/2014 M&C Review Page 2 of 3 Project funding for both design and construction is summarized as follows: Park 2013 Parks Dedication Gas Certificate Stormwater 2004 CIP Total Fees Revenue of Fund Obligation Lake - $160,239.45 $300,000.00 - - $ 460,239.45 Sylvania - $142,555.00 - - - ( $ 142,555.00 Lost Oakland Spurs $104,171.14 - - - $ 104,171.14 J T. $43,319.92 $ 28,602.25 - $63,422.00 $195,352.00 $ 330,696.17 Hinkle Total $43,319.92 $435,567.84 $300,000.00 $63,422.00 $195,352.00 $1,037,661.76 On May 1, 2012, (M&C G-17586) the City Council approved the Parks and Community Services Department Fiscal Year (FY) 2012 Gas Related Revenue Project Expenditure Plan which authorized the appropriation of gas lease bonus funds in the amount of $28,602.25 for J.T. Hinkle Park, the amount of $160,239.45 for Oakland Lake Park and the amount of $104,171.14 for Lost Spurs Park. On February 19, 2013, (M&C G-17817) the City Council approved the Parks and Community Services Department FY 2013 Gas Related Revenue Project Expenditure Plan which authorized the appropriation of gas lease bonus funds in the amount of $142,555.00 for Sylvania Park. On August 20, 2013, (M&C G-17980) the City Council approved an ordinance authorizing the sale of up to $74,000,000.00 in City of Fort Worth Combination Tax and Revenue Certificates of Obligation (COs), Series 2013. On September 17, 2013, (M&C G-18005) the City Council adopted an appropriation ordinance in which the amount of $5,350,000.00 was allocated for various underfunded PACS capital improvement projects from the 2004 Bond Program. The PACS allocation included the amount of $300,000.00 for ball field lighting replacement at Oakland Lake Park. M/WBE OFFICE - Shields Engineering Group, PLLC, is in compliance with the City's BDE Ordinance by committing to 13 percent SBE participation. The City's SBE goal on this project is 13 percent. Oakland Lake Park, Sylvania Park, Lost Spurs Park and J.T. Hinkle Park are located in COUNCIL DISTRICTS 4, 7 and 8. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance funds will be available in the current capital budget as appropriated, of the Park Gas Well Leases Project Fund TO Fund/Account/Centers 2) C282 472069 807470004130 $63.422.00 2) C282 531200 807470004130 $63.422.00 FROM Fund/Account/Centers 1) PE69 538070 0209202 $63,422.00 3) C282 531200 807470004130 $91,422.00 3) C282 531200 808490219330 $52,000.00 3) C282 531200 804490219430 $27.200.00 3) C282 531200 807490219230 $13.100.00 Submitted for City Manager's Office bv: Susan Alanis (8180) Originating Department Head: Richard Zavala (5704) http://apps.cfwnet.org/council_packet/mc review.asp?ID=1 9 820&councildate=7/1 5/20 1 4 7/25/2014 M&C Review Page 3 of 3 Additional Information Contact: Tonda Rice (5759) ATTACHMENTS 80FOUR PARK IMPROVEMENTS - SHIELD ENGINEERING GROUP AGREEMENT AO14.docx JT Hinkle Park Site Location Map.pdf Lost Spurs Park Location Map.pdf Oakland Lake Park Site Location Map.pdf Sylvania Park Site Location Map.pdf http://apps.cfwnet.org/council_packet/me review. asp?ID=1 9 820 &councildate=7/1 5/20 14 7/25/2014