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HomeMy WebLinkAboutContract 45801 (2)CITY OF FORT WORTH, TEXAS CITY SE( iZaii\ki CONTRACT RIO, 6 6 STANDARD AGREEMENT FOR PROFESSIONAL SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home -rule municipality (the "CITY"), and Vieux & Associates, Inc., authorized to do business in Texas, an independent contractor ("Consultant"), for a PROJECT generally described as: On -Call Radar Rainfall Analysis. Article I Scope of Services (1) Consultant hereby agrees to perform as an independent contractor the services set forth in the Scope of Services attached hereto as Attachment "A". These services shall be performed in connection with On -Call Radar Rainfall Analysis. (2) Additional services, if any, will be requested in writing by the City. City shall not pay for any work performed by Consultant or its subconsultants, subcontractors and/or suppliers that has not been ordered in writing. It is specifically agreed that Consultant shall not be compensated for any alleged additional work resulting from oral orders of any person. Compensation • Article II Consultant shall be compensated in accordance with the Fee Schedule shown in Attachment "B".. Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Attachment "A". However the total fee paid by the City shall not exceed a total of $47,500 unless the City and the Consultant mutually agree upon a fee amount for additional services and amend this Agreement accordingly. The Consultant shall provide monthly invoices to the City. Payment for services rendered shall be due within thirty (30) days of the uncontested performance of the particular services so ordered and receipt by City of Consultant's invoice for payment of same. Acceptance by Consultant of said payment shall operate as and shall release the City from all claims or liabilities under this Agreement for anything related to, done, or furnished in connection with the services for which payment is made, including any act or omission of the City in connection with such services. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 1/28/2013 Page 1 of 8 ECEI RICIAL RECORD:: :. :�11J 1+111/SECRETARY Article III Term Unless terminated pursuant to the terms herein, this Agreement shall be for a term of three years, beginning upon the date of its execution, or until the completion of the subject matter contemplated herein, whichever occurs first. Article IV Independent Contractor Consultant shall operate hereunder as an independent contractor, and not as an officer, agent, servant, or employee of the City. Consultant shall have exclusive control of and the exclusive right to control the details of its work to be performed hereunder and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondent superior shall not apply as between City and Consultant, its officers, agents employees, contractors, and subcontractors and nothing herein shall be construed as creating a partnership or joint venture between City and Consultant. Article V Professional Competence and Indemnification (1) Work performed by Consultant shall comply in all aspects with all applicable local, state and federal laws and with all applicable rules and regulations promulgated by the local, state and national boards, bureaus and agencies. Approval by the City shall not constitute or be deemed to be a release of the responsibility and liability of Consultant or its officers, agents, employees, contractors and subcontractors for the accuracy and competency of its services performed hereunder. (2) In accordance with Texas Local Government Code Section 271.904, the Consultant shall indemnify, hold harmless, and defend the City against liability for any damage caused by or resulting from an act of negligence, intentional tort, intellectual property infringement, or failure to pay a subcontractor or supplier committed by the Consultant or Consultant's agent, consultant under contract, or another entity over which the Consultant's exercises control. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 1/28/2013 Page 2 of 8 Article VI Insurance (1) Consultant shall not commence work under this Agreement until it has obtained all insurance required under this Article and the City has approved such insurance, nor shall Consultant allow any subcontractor to commence work on its subcontract until all similar insurance of the subcontractor has been so obtained and approval given by the City provided, however, Consultant may elect to add any subconsultant as an additional insured under its liability policies. Commercial General Liability $1,000,000 each occurrence $1,000,000 aggregate Automobile Liability $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Coverage shall be on any vehicle used in the course of the Project. Worker's Compensation Coverage A statutory limits Coverage B: $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee (2) Additional Insurance Requirements a. Except for employer's liability insurance coverage under Consultant's worker's compensation insurance policy, the City, its officers, employees and servants shall be endorsed as an additional insured on Consultant's insurance policies. b. Certificates of insurance shall be delivered to the Transportation & Public Works Department, Attention. Steven Eubanks, 1000 Throckmorton Street, Fort Worth, TX 76102, prior to commencement of work. c. Any failure on part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirements specified herein. d Each insurance policy shall be endorsed to provide the City a minimum thirty days notice of cancellation, non -renewal, and/or material change in policy terms or coverage. A ten days notice shall be acceptable in the event of non-payment of premium. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 1/28/2013 Page 3 of 8 e. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best rating of A: VII or equivalent measure of financial strength and solvency. f. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. The City must approve in writing any alternative coverage. g. Workers' compensation insurance policy(s) covering employees employed on the Project shall be endorsed with a waiver of subrogation providing nghts of recovery in favor of the City. h. City shall not be responsible for the direct payment of insurance premium costs for Consultant s insurance. i. Consultant's insurance policies shall each be endorsed to provide that such insurance is primary protection and any self -funded or commercial coverage maintained by City shall not be called upon to contribute to loss recovery. In the course of the Agreement, Consultant shall report, in a timely manner, to City's officially designated contract administrator any known loss occurrence which could give rise to a liability claim or lawsuit or which could result in a property loss. k. Consultant's liability shall not be limited to the specified amounts of insurance required herein. I. Upon the request of City Consultant shall provide complete copies of all insurance policies required by these Agreement documents. Article VII Transfer or Assignment City and Consultant each bind themselves, and their lawful successors and assigns to this Agreement Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement without prior written consent of the City. Article VIII Termination of Contract (1) City may terminate this Agreement for its convenience on 30 days' written notice. Either the City or the Consultant for cause may terminate this Agreement if either Party fails substantially to perform through no fault of the other and does not City of Fort Worth Texas Standard Agreement for Professional Services PMO Official Release Date: 1/28/2013 Page 4 of 8 commence correction of such nonperformance with 5 days of written notice and diligently complete the correction thereafter (2) If City chooses to terminate this Agreement under Article 8, upon receipt of notice of termination, Consultant shall discontinue services rendered up to the date of such termination and City shall compensate Consultant based upon calculations in Article 2 of this Agreement and Exhibit "B" attached hereto and incorporated herein. (3) All reports, whether partial or complete, prepared under this Agreement, including any original drawings or documents, whether furnished by the City, its officers agents, employees, consultants, or contractors, or prepared by Consultant, shall be or become the property of the City, and shall be furnished to the City prior to or at the time such services are completed, or upon termination or expiration of this Agreement. Article IX Right to Audit (1) Consultant agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions relating to this Agreement. Consultant agrees that the City shall have access during normal working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of intended audits. (2) Consultant further agrees to include in all its subcontracts hereunder, a provision to the effect that the subcontracting consultant agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such sub -consultant, involving transactions to the subcontract, and further that City shall have access during normal working hours to all sub - consultant facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Consultant and any sub -consultant reasonable advance notice of intended audit. (3) Consultant and sub -consultants agree to photocopy such documents as may be requested by the City. The City agrees to reimburse Consultant for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 1/28/2013 Page 5 of 8 Article X Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts. Consultant acknowledges the MBE and SBE goals established for this Agreement and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Consultant may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. Article XI Observe and Comply Consultant shall at all times observe and comply with all federal, state, and local laws and regulations and with all City ordinances and regulations which in any way affect this Agreement and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article XII Venue and Jurisdiction If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. This Agreement shall be construed in accordance with the laws of the State of Texas. Article XIII Contract Construction The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 1/28/2013 Page 6 of 8 Article XIV Severability The provisions of this Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of this Agreement or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of this Agreement to other persons. or circumstances shall not be affected thereby and this Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. Article XV Notices Notices to be provided hereunder shall be sufficient if forwarded to the other Party by hand -delivery or via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other Party shown below: City of Fort Worth Attn: Steven Eubanks Transportation and PublicWorks Department 1000 Throckmorton Street Fort Worth, Texas 76102 Consultant: Vieux & Associates, Inc. Attn: Jean Vieux 350 David L Boren Blvd, Suite 2500 Norman, OK 73072 Article XVI Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of this Agreement City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 1/28/2013 Page 7 of 8 Article XVII Counterparts This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. Executed and effective this the BY: CITY OF FORT WORTH 3 n Fernando Costa Assistant City Manager Date: 7/2440 APPROVAL RECOMMENDED: ii) Douglas WC Wiersig, P.E. Director, Transportation and Publfc Works day o11 , 2Oig. BY: CONS LTANT Vieux & Associates, Inc. -P v. vt rc � t -e vex <Signatory's Name> <Tiile> Date: ?-7,e/t( APPROVED AS TO FORM AND LEGALITY M&C No.: N/A M&C Date: Grant Jdrdin Assistant City Attorney ATTEST: • Nlary J. Kayser City Secrets • • City of Fort Worth, Texas Standard Agreement for Professional Services PMO Official Release Date: 1/28/2013 Page 8 of 8 • OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX ATTACHMENT "A" Gauge Adjusted Radar Rainfall Weather radar is used along with rain gauge data to better characterize rainfall over basins. Weather radar is generally better at detecting spatial variability while rain gauges are generally better at quantification at points. The combination can provide a better overall representation of the rainfall. The product created from radar and rain gauge data is referred to as gauge adjusted radar rainfall. Radar data quality assurance is accomplished by application of automated and manual methods of quality control to the reflectivity data produced by the NWS. These methods are applied to the radar reflectivity data produced by the NWS to improve accuracy and consistency of the rainfall data. Automatic data processing relies on Level II and Level III reflectivity data generated by the NWS radars. Individual radars may be combined to form a mosaic and adjusted to agree with rain gauge observations. Rainfall from radar is accumulated in 5-minute intervals for comparison to rain gauge accumulations. Due to statistical outliers, gauge malfunction, or other causes, typically 20% of available gauges can be expected to not be used in adjustment of the radar data. Cumulative Distribution Plots (CDPs) are produced for each rainfall event. CDPs are useful to visualize the performance of rain gauge versus radar. Rain gauges performing poorly have characteristics such as clogs, synchronization or other mechanical/transmission malfunctions that can be visually identified in the CDP graph. Reasons for exclusion of gauges in rainfall analysis include clogs, significant under- or over -reporting of rainfall, gauges that stop reporting during rainfall, or a combination of these reasons. Beyond the statistical control for removing outliers, examination of the CDPs (not included) identifies gauges that should be removed during analysis. The workflow process used for quality assurance and quality control is documented as follows. 1. Ingest Level II and III reflectivity data into the RainVieux database 1.1. Apply vertical continuity check to remove ground clutter and anomalous propagation. 1.2. Convert reflectivity to rainfall rates using selected Z-R relationships 1.3. Filter radar data into temporal aggregation. 2. Ingest rain gauge data into RainVieux database 2.1. Filter gauge data into temporal aggregations. 2.2. Select available gauges for statistical tests 3. Combine radar/gauge pairs to compute bias correction Vieux & Associates, Inc. Page I 1 /2 4. Review the database to identify any remaining ground clutter, anomalous propagation or excessive clutter suppression that was not automatically removed. 5. Review radar to gauge comparisons to identify gauges that may either be clogged, out -of -sync, non - reporting or significantly under/over-reporting gauges. Remove those periods of inconsistent gauge data from the database. 6. Combine radar/gauge pairs to re -compute bias correction with edited radar/gauge database. 6.1. Remove gauges from analysis that do not meet statistical criteria. 6.2. Process gauge -adjusted radar rainfall using local bias corrections. 6.3. Generate gauge -adjusted statistics and display scatter plot, calibrated average difference, and number of gauges used. 7. Mosaic gauge -adjusted radar data from multiple radars or gauge -only fill as needed. 8. Populate database and generate output at required intervals. 9. Generate statistics and scatter plot, calibrated average difference, and gauges used for verification of rain gauge and radar results. 10. Produce and transfer final output format from database for pixels and/or basins as needed. Vieux & Associates, Inc. Page 12 /2 ATTACHMENT "B" VIEUX & ASSOCIATES, INC. - RADAR RAINFALL QUOTE Quote prdvided from: Jean Vieux Email: iean.vieuxCc�vieuxinc.com Date: 1-J u I-14 Offer Expires: 30-Aug-14 For: City of Fort Worth, TX Contact: Steven Eubanks Email: Steven.Eubanks@fortworthtexas.gov Project: Radar rainfall analysis Location: Fort Worth, Texas Approximate Area: <800 sq miles Number of Rain Gauges: <30 Radar Rainfall Product Specifications Spatial Resolution: 1x1-km Time Increment: 5-minute and 15minute Format: CSV and DSS QA/AC: Gauge review, bias application, AP removal and advection correction by hydrometeorologists. Primary Radar: KFWS Primary Product: Level II Report: Brief documentation of methodology, data and statistical characterization. Analsis Periods: June 24-25, 2014 Area defined in image $12,500 March 11,1999 Monticello Park Basin $2,500 Delivery Schedule Expedited processing, 2 weeks after receiving rain gaugecoordinates, data and authorization to proceed On -call 3 events up to 48 hours each (2 week delivery) $32,500 Cost: Fixed price total $47,500 7/2/2014 350 David L Boren Blvd, Suite 2500 Norman, OK 73072 (405) 325-1818 www.vieuxinc.com 1 of 1